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Home My WebLink AboutWeekly Update - 01-22-16Weekly Update Week Ending January 22, 2016 Cape Canaveral VISION Statement Administrative Services Action Tracking Community Development Economic Development Culture & Leisure Services Public Works Services Brevard County Sheriff's Office Canaveral Fire Rescue-No Report CAPE CANAVERAL VISION STATEMENT WE ENVISION: A bike-able and walk-able Cape Canaveral that retains and enhances its residential feel, characterized by low-rise buildings not more than 4 stories in height. This residential and business friendly atmosphere is one of a live-able, attractive, safe, secure and sustainable coastal community that embraces the beach and riverside as the main amenities, and supports local culture and education. WE ENVISION: AlA as a "complete street" with a native-landscaped and tree-lined median with traffic calming elements and dark-sky street lighting. "Complete street" amenities include bicycle facilities, covered transit stops, and safe pedestrian crossings that invite pedestrians and bicyclists to access the beach, river, local neighborhoods and adjacent communities. Our improved "complete streets" will allow us to calmly travel to intimate waterfront destinations and a walk- able downtown core. Multi-use paths lined with shade trees should be wide enough for bikes and pedestrians and lighted so anyone can walk or bicycle safely anywhere in town, day or night. WE ENVISION: Welcoming community entrance features that create a sense of arrival and unique community identity. The "downtown" will contain an architecturally rich and unique mix of uses, with wide tree shaded sidewalks and umbrella covered cafe tables at restaurants and bistros where friends gather, interact, and enjoy drinks and dinner. WE ENVISION: A community that; removes or transforms blighted and unfinished buildings into attractive structures, offers city-wide green spaces, provides a pet-friendly park with ample shade, and actively recruits and supports businesses that enhance economic viability and serve our residents and visitors. WE ENVISION: Open shorelines and rivers accessible to the public including amenities that take advantage of the water, such as limited and quaint water-view establishments and intimate public gathering and entertainment places that may include pavilions, gazebos, or a performance stage. Administrative Services Update for Week Ending January 22,2016 The City Manager's Office is responsible for the day to day administration of all City departments in accordance with City Council's established policies/direction, local ordinances, resolutions and State/Federal laws/rules and regulations. Telephone conferences, meetings with citizens, documents prepared/reviewed/approved and meetings/conferences held are numerous and may not be included in the Weekly Updates. Highlights: • Met with Department Directors regarding various projects/issues/initiatives. • Received letter from FDOT regarding AlA Traffic Regulation Change (letter attached). • Attended Regular City Council Meeting. • Executive Assistant provided counter coverage for CCO, as needed. • Executive Assistant updated Action Tracking • Executive Assistant provided assistance to City Council Members and select Department Directors. City Clerk's Office Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the Public/Staff and provided assistance to City Council and the City Manager's Office. Highlights: • Records Management -1186 pages of documents verified; continued preparation/review of records for future disposition; continued preparation of records for offsite scanning. • Public Records Requests & Records Research -continued preparing to respond to Florida Attorney General's Investigation, on behalf of Florida public entities, of alleged bid rigging of aluminum sulfate and other water treatment chemicals. Legal hold/request for documents due 1/29116. • Assisted Building Official with City website content update. • Council Meeting-attended Regular City Council Meeting of01/19/2016. • Bid #20 15-11 -Cape Canaveral City Hall: responded to inquiries/requests for information; Bid Opening is 1/25115 at Public Works Services; Bid award targeted for February 2016 City Council Meeting. Financial Services Staff performed day to day duties/responsibilities and assisted vanous telephone/walk-in requests from the Public. • Attended monthly City Council Meeting. • Met with Economic Development Director regarding financial support activities related to the New City Hall. • Met with Public Works Services Director to coordinate efforts to collect required documentation to meet the January 29, 2016 suspense date for the Florida Attorney General's Office legal hold/request, on behalf of Florida public entities, for documents regarding water treatment chemicals. • Met with Human Resources Director regarding employee issues. • Met with Community Development Director to discuss progress of Building Department's implementation of the new Business Tax Receipt and Building Permit modules. • Completed December Financials (attached). . Human Resources/Risk Management Staff performed day to day duties/responsibilities. Highlights: • Efforts continue to identify qualified Wastewater Plant Operators utilizing a wide range of web based recruiting tools. Scheduled interview of candidate with ten years' experience with the U.S. Army; investigated certification requirements/timeline for license issuance by Florida Department of Environmental Protection. • Met with Infrastructure PWS Staff to discuss implementation/utilization of operations database management software. • Investigated vandalism damage at Canaveral City Park that occurred last weekend. As damages appear to be approximately $1 ,000 and the amount of the City's property deductible is greater, no claim will be filed. Discussed installation of additional cameras and security signage in effort to curb vandalism. Culture and Leisure Services Director will research options for expanded surveillance as well as prevention. • Entertained proposal for "mobile" fingerprint scanning services; requested quote to compare with current provider. me o ~ . ,S creagy~~= c ~ ._. Cl) gro E • In preparation for the exciting and challenging opportumtles awa1tmg City Staff, delivered employee/management development and team building training intended to achieve greater operational efficiency and talent sustainability. Human Resources will focus on Staff mentoring and other supportive services as the City moves towards fulfilling the Mission/Vision of the City. Florida Department of Transportation RICK SCOTI GOVERNOR January 13, 2016 Certified Mail 7015 0920 0001 4557 0426 Mr. David Greene, City Manager City of Cape Canaveral Post Office Box 326 Cape Canaveral, Florida 32920 719 S. Woodland Boulevard DeLand, Florida 32720-6834 JIM BOXOLD SECRETARY Certified Mail 7015 0920 0001 4557 0433 Mr. Ronald McLemore, City Manager City of Cocoa Beach Post Office Box 322430 Cocoa Beach, Florida 32932-2430 RE: Traffic Regulation Change -Speed Zone Study -5SL16-02 Section 70080 -State Road AlA from South of Harding Avenue to South of George King Boulevard Dear Messrs. Greene and McLemore: This notice is to inform you of pending traffic regulation changes on portions of the State Highway System within your governmental entity. Please see the following table for specific locations and speed zone changes. These changes are being made in accordance with the federal Manual on Uniform Traffic Control Devices as amended and adopted by the Department under Rule 14-15.010. They have evolved from recommendations determined from an approved engineering study and report. These regulations shall become effective upon placement ofthe implementing traffic control devices (F.S. 316.074) but no sooner than 14 days from the date of this notice pursuant to F.S. 335.10. Regulation No. Section Date Approved County 5SL16-02 01/13/2016 70080 RBM:mes:cas cc: Ms. Joyce Muse Mr. Bob Torres Route Number AlA Cocoa Beach Police Department Brevard County Sheriff's Office Florida Highway Patrol Location Milepost from approx. 240' South of Barlow Ln to approx. 1 000' North of Columbia Or/Church Ln (MP 0.835 to MP 2.502) from approx. 1000' North of Columbia Or/Church Ln to approx. 1400' South of George King Blvd (MP 2.502 to MP 3.160) Sincerely, ~~ ~rRichard B. Morrow, P.E. District Traffic Operations Engineer District Five Ms. Christine Barone (w/attachment) www.dot.state.fl.us Regulation Change from 45 MPHto40MPH Retain 45 MPH John Deleo, Administrative/Financial Director P.O. Box 326 Cape Canaveral, FL 32920 (321) 868-1230 (321) 868-1248 fax j.deleo@cityofcapecanaveral.org Memo TO: VIA: FROM: DATE: RE: The Honorable Mayor and Members of the City Council D~ David L. Greene, City Manager ~ John DeLeo, Administrative/Financial Services Director ~ January 21 , 2016 Monthly Financial Report -December 2015 Staff is pleased to present the Monthly Financial Report for the period ending December 31 , 2015. At this point in the Fiscal Year, the Year to Date Actuals should be 25% of the total annual budget. Total General Fund Departmental costs are under target at 19.5%. Administrative Services is running below estimated target. Fire Rescue and Protective Services are over target by 13 .7%. Community and Economic Development and Building and Code Enforcement are under costs by 13.8%. Leisure Services is 7.9% below its estimated target. Non-Departmental expenditures are over budgetary projections by 12.7%. The Community Redevelopment Agency (CRA) costs are under target costs by 18.3%. The Capital Construction Fund related to construction of the New City Hall has incurred costs of $34,726 this Fiscal Year. Wastewater Fund overall costs are under target by 7.6%. The Stormwater Fund costs are under target by 22.4%. The Enterprise Capital Fund expenditures are below budgetary projections by 1 0.9%. The City's General Fund investments total $7,280,792.75 ; Special Revenue investments total $732,386.15 ; and Enterprise Fund investments total $1 ,005 ,773 .21. The Grand total of all investments is $9,018,952.11. The Annual Rate of Return for each Investment is attached. If you have questions or wish anything additional, please contact me. Revenue Ad Valorem Tax City of Cape Canaveral Fund Narrative Period Ended December 31 , 2015 To date, the City has received 73.1% of ad valorem revenue. The City should be receiving a large amount of the remaining ad valorem revenue during the month of January. Local Option Gas Tax This amount represents the actuals from October, November and December 2014. Fiscal Year 2015-16 budget is slightly more than Fiscal Year 2014-15 . This revenue stream is somewhat seasonal, but with the significant reduction in gasoline prices driving has become more affordable. Franchise Fees, Utility Service Taxes and Communications Service Tax This amount represents actuals from October, November and December 2014. This Revenue is slightly below target. Assuming this rate of collection, the City should be right on target to realize these revenues as budgeted. Permits and Licenses Permits and Licenses are currently above target at 42.6%. Increased activity requiring permits and an aggressive approach to BTR license renewal are the driving factors. As the City continues to grow, this revenue source will surpass the target budget. State Shared Revenues This amount represents actuals from October, November and December 2014. This revenue source is slightly below target, but should finish on target. Garbage and Recycling Revenues This amount represents collections for the month of October, November and December. This revenue line is slightly above target at 25.4%. Recreation Fees (Leisure Services) Recreation Fees are slightly above target at 26.2%. Hopefully in the new Fiscal Year, weather will be more favorable thus contributing to the success of our events. Investment Income Investment Income is below target at 14.9%, however, interest rates continue to show a slight upward trend. Also, with City Hall construction delayed, more funds will be available for investment. Utility Operating Income (Wastewater Fund) Utility Operating Income is slightly below target at 24.5%. This revenue source should exceed the budget. Stormwater Utility Fees (Stormwater Fund) Stormwater Utility Fees are right on target at 24.9%. This revenue source should exceed the budget. City of Cape Canaveral Statement ofRevenues & Expenditures Period Ended December 31, 2015 GENERAL FUND FY 2015-2016 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 3,041,395 $ 0.0% NIA Cash Forward-Trans Impact Fees 0.0% NIA Cash Forward-R&R 500,900 254,502 50.8% NIA Ad Valorem Taxes 3,292,961 2,405,670 73.1% 823,240 Local Option Gas Tax 319,451 59,197 18.5% 79,863 Franchise Fees 790,680 189,978 24.0% 197,670 Utility Taxes 1,157,543 266,585 23.0% 289,386 Communications Service Tax 472,377 132,020 27.9% 118,094 Permits & Licenses 239,052 101,850 42.6% 59,763 Impact Fees 62,434 460 0.7% 15,609 Federal Grants 0.0% State Grants 215,538 25,823 12.0% 53,885 State Shared Revenue 828,573 197,263 23.8% 207,143 Local Shared Revenue 128,000 128,000 100.0% 32,000 Charges for Services 30,164 0.0% 7,541 Garbage & Recycling Revenue 1,050,100 266,546 25.4% 262,525 Recreation Fees 64,960 17,015 26.2% 16,240 Fines & Forfeitures 76,600 11,937 15.6% 19,150 Interest Income 63,096 9,395 14.9% 15,774 Fire Hydrant Rental Fee 61 ,913 14,885 24.0% 15,478 Miscellaneous Revenue 152,080 43,904 28.9% 38,020 Transfer from Aerial Fund 25,000 15,289 61.2% 6,250 Transfer from School Guard Crossing Fund 1,458 0.0% 365 Transfer from CC Redevelopment Fund 11,133 11,133 100.0% 2,783 Contribution from Wastewater Fund 797,688 199,422 25.0% 199,422 Contribution from Stormwater Fund 19,566 4,892 25.0% 4,892 TOTAL REVENUES $ 13,402,662 $ 4,355,764 32.5% $ 2,465,092 EXPENDITURE Legislative $ 41 ,550 $ 7,029 16.9% $ 10,388 Administrative Services 409,039 78,131 19.1% 102,260 Community Development 185,023 38,406 20.8% 46,256 Protective Services 2,649,476 757,416 28.6% 662,369 Fire I Rescue Services 2,206,222 773,826 35.1% 551,556 Building & Code Enforcement 354,224 66,323 18.7% 88,556 Infrastructure Maintenance 1,339,491 172,432 12.9% 334,873 Economic Development 151,382 32,840 21.7% 37,846 Leisure Services 1,090,261 186,685 17.1% 272,565 Legal Services 165,025 22,527 13.7% 41,256 Solid Waste 1,051 ,000 269,757 25.7% 262,750 Debt Service 605,237 0.0% 151,309 Non-Departmental 550,549 207,620 37.7% 137,637 Transfer to Community Redevelopment Agency 0.0% Transfer to Capital Construction Fund 2,300,000 0.0% 575,000 Transfer to Wastewater Enterprise Fund 0.0% Transfer to N Atlantic Ave Improvement Fund 0.0% Contingency 304,183 0.0% NIA TOTAL EXPENDITURES $ 13,402,662 $ 2,612,992 19.5% $ 3,274,620 Excess of Revenues Over I (Under) Expenditures $ 1,742,772 Page 1 of 7 REVENUE Police Education Income Interest Income TOTAL REVENUES EXPENDITURE Education & Training Contingency TOTAL EXPENDITURES City of Cape Canaveral Statement of Revenues & Expenditures Period Ended December 31, 2015 POLICE EDUCATION FUND FY 2015-2016 YTD BUDGET ACTUAL $ 804 $ 228 138 38 $ 942 $ 266 $ $ 942 $ 942 $ Excess of Revenues Over I (Under) Expenditures $ 266 FIRE PROTECTION FUND FY 2015-2016 YTD BUDGET ACTUAL REVENUE Cash Forward R&R $ 15,289 $ 15,289 Interest Income 396 59 Impact Fees 9,711 Net Increase (decrease) in FMV TOTAL REVENUES $ 25,396 $ 15,348 EXPENDITURE Transfer to General Fund $ 25,000 $ 15,289 Contingency 396 TOTAL EXPENDITURES $ 25,396 $ 15,289 Excess of Revenues Over I (Under) Expenditures $ 59 SCHOOL CROSSING GUARD FUND FY 2015-2016 YTD BUDGET ACTUAL REVENUE Cash Forward $ $ Parking Fine Surcharge 1,100 66 Interest Income 59 11 TOTAL REVENUES $ 1,159 $ 77 EXPENDITURE Transfer to General Fund $ 1,159 $ Contingency TOTAL EXPENDITURES $ 1,159 $ Excess of Revenues Over I (Under) Expenditures $ 77 %OF TARGET BUDGET ACTUAL 28.4% $ 201 27.3% 35 28.2% $ 236 0.0% $ 0.0% NIA 0.0% $ 0/o OF TARGET BUDGET ACTUAL 100.0% $ 3,822 14.9'% 99 0.0% 2,428 0.0% 114.9% $ 6,349 61.2% NIA 0.0% NIA 60.2% $ 'Yo OF TARGET BUDGET ACTUAL 0.0% NIA 6.0% 275 19.5% 15 6.7% $ 290 0.0% $ 290 0.0% NIA 0.0% $ 290 Page 2 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended December 31 , 2015 LIBRARY FUND FY 2015-2016 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Ad Valorem Taxes $ 58,891 $ 43,888 74.5% $ 14,723 Ad Valorem Tax Delinquent 100 5 5.2% 25 Tax Penalty Income 25 7 27.0% 6 Interest Income 4,914 962 19.6% 1,229 Interest-Library Impact Fees 0.0% Interest-Tax Collections 3 0.0% Net Increase (decrease) in FMV 0.0% Impact Fees-Library 12,245 80 0.7% 3,061 Transfer from Capital Construction Fund 0.0% TOTAL REVENUES $ 76,175 $ 44,945 59.0% $ 19,044 EXPENDITURE Operating Expenses s 34,350 s 5,262 15.3% $ 8,588 Capital Purchases 34,000 7,257 21.3% 8,500 Contingency 7,825 0.0% NIA TOTAL EXPENDITURES s 76,175 $ 12,519 16.4%. $ 17,088 Excess of Revenues Over I (Under) Expenditures s 32,426 CAPE CANAVERAL COMMUNITY REDEVELOPMENT AGENCY FY 2015-2016 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ s 0.0% NIA Shared Revenue from Cape Canaveral 113,353 118,464 104.5% 28,338 Shared Revenue from Brevard County 148,209 154,892 104.5% 37,052 Interest Income 501 0.0% 125 Net Increase (decrease) in FMV 0.0% Transfer from General Fund 0.0'1/o TOTAL REVENUES $ 262,063 $ 273,356 104.3% $ 65,516 EXPENDITURE Operating Expenses $ 8,739 $ 6,413 73.4'1/o $ 2,185 Capital Purchases 140,000 0.0% 35,000 Debt Service 63,456 11,133 17.5% 15,864 Transfer toN. Atlantic Ave.Imp.Fund 0.0% Contingency 49,868 0.0% NIA TOTAL EXPENDITURES $ 262,063 $ 17,545 6.7% $ 53,049 Excess of Revenues Over I (Under) Expenditures $ 255,811 Page 3 of 7 REVENUE Cash Forward Contraband Income Interest -State Net Increase (decrease) in FMV TOTAL REVENUES EXPENDITURE School Resource Officer Contingency TOTAL EXPENDITURES City of Cape Canaveral Statement of Revenues & Expenditures Period Ended December 31, 2015 LAW ENFORCEMENT TRUST FUND FY 2015-2016 YTD BUDGET ACTUAL $ 3,484 $ 1,784 86 11 $ 3,570 $ 1,795 $ 3,484 $ 86 $ 3,570 $ Excess of Revenues Over I (Under) Expenditures $ 1,795 %OF TARGET BUDGET ACTUAL 0.0% N/A 0.0% 12.4% 22 0.0% 50.3% $ 22 0.0% $ 871 0.0% N/A 0.0% $ 871 Page 4 of 7 City of Cape Canaveral Statement ofRevenues & Expenditures Period Ended December 3 I, 2015 CAPITAL CONSTRUCTION FUND FY 2015-2016 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward-General Government $ 202,700 $ 0.0% NIA Cash Forward-Fire I Rescue 0.0% NIA Cash Forward-Protective Services 0.0% NIA Cash Forward-Leisure Services 0.0% NIA Cash Forward-Library 0.0% NIA Interest -General Government 2,000 0.0% 500 Interest -Fire I Rescue 540 0.0% 135 Net Increase (decrease) in FMV 0.0% Transfer from General Fund 2,300,000 50,000 2.2% 575,000 Cap. Expansion Fees-General Government 0.0% Cap. Expansion Fees-Fire I Rescue 0.0% TOTAL REVENUES $ 2,505,240 $ 50,000 2.0% $ 575,635 EXPENDITURE Capital -General Government $ 2,500,000 $ 34,726 1.4% $ 625,000 Capital -Fire I Rescue 0.0% Transfer to General Fund 0.0% Transfer to Library Fund 0.0% Contingency -General Government 5,240 0.0% NIA Contingency -Fire I Rescue 0.0% NIA TOTAL EXPENDITURES $ 2,505,240 $ 34,726 1.4% $ 625,000 Excess of Revenues Over I (Under) Expenditures $ 15,274 N. ATLANTIC AVE. IMPROVEMENT FUND FY 2015-2016 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ $ 500 0.0% NIA FOOT/Unobligated Reserves 1,944,821 0.0% 486,205 Interest-TIFT Funds 1,446 0.0% Net Increase (decrease) in FMV 0.0% Transfer from GF -TIFT & SPIA 0.0% Transfer from CC Redevelopmnt Agency 0.0% TOTAL REVENUES $ 1,944,821 $ 1,946 0.1% $ 486,205 EXPENDITURE Capital Purchases $ 1,944,821 $ 1,624 0.1% $ 486,205 CapitaVWayfindingl Artwork 0.0% TOTAL EXPENDITURES $ 1,944,821 $ 1,624 0.1% $ 486,205 Excess of Revenues Over I (Under) Expenditures $ 322 Page 5 of 7 City of Cape Canaveral Statement ofRevenues & Expenditures Period Ended December 3 I, 2015 WASTEWATER ENTERPRISE FUND FY 2015-2016 YTD 'Yo OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 925,210 $ 950,000 102.7% N/A Utility Operating Income 3,718,755 912,898 24.5% 929,689 Utility Penalty Income 54,742 16,185 29.6'Yo 13,686 Impact Fees 85,986 1,374 1.6% 21,497 Reuse Hook-Up Fees 2,925 950 32.5'Yo 731 Reclaimed Water Revenue 73,206 20,129 27.5% 18,302 Investment Income 6,600 1,755 26.6% 1,650 Sale of Fixed Assets 15,000 0.0% 3,750 Transfer from CC CRA Fund 52,323 0.0% 13,081 SRF Loan Proceeds 4,653,175 385,679 8.3% 1,163,294 Net Increase (decrease) in FMV 0.0% TOTAL REVENUES $ 9,587,922 s 2,288,971 23.9%. $ 2,165,678 EXPENDITURE Personal Services $ 1,286,662 s 303,419 23.6%. $ 321,666 Operating Expenses 1,000,812 144,229 14.4% 250,203 Debt Service 218,994 72,998 33.3% 54,749 Contribution to General Fund 797,688 199,422 25.0% 199,422 Transfer to Enterprise Capital Fund 5,618,385 950,000 16.9°/e 1,404,596 Contingency 665,381 0.0% N/A TOTAL EXPENSES $ 9,587,922 s 1,670,067 17.4% $ 2,230,635 Excess of Revenues Over I (Under) Expenses s 618,904 Page 6 of 7 City of Cape Canaveral Statement ofRevenues & Expenditures Period Ended December 31 , 2015 STORMWATER ENTERPRISE FUND FY 2015-2016 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 160,500 $ 0.0% NIA Dep Grant 589,262 0.0% 147,316 Stormwater Utility Fees 582,000 144,701 24.9% 145,500 Investment Income 6,600 1,315 19.9% 1,650 SRF Loan Proceeds 504,238 0.0% 126,060 Net Increase (decrease) in FMV 0.0% TOTAL REVENUES $ 1,842,600 $ 146,016 7.9% $ 420,525 EXPENDITURE Personal Services $ 220,172 s 28,695 13.0% $ 55,043 Operating Expenses 234,314 14,031 6.0% 58,579 Contribution to General Fund 19,566 4,892 25.0% 4,892 Transfer to Enterprise Capital Fund 1,254,000 0.0% 313,500 Contingency 114,548 0.0% NIA TOTAL EXPENSES $ 1,842,600 $ 47,618 2.6% $ 432,013 Excess of Revenues Over I (Under) Expenses s 98,398 ENTERPRISE CAPITAL FUND FY 2015-2016 YTD 0/o OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Transfer from Wastewater Fund s 5,578,385 s 1,000,000 17.9% s 1,394,596 Transfer from Stormwater Fund 1,254,000 0.0% 313,500 SRF Loan Proceeds 0.0% TOTAL REVENUES s 6,832,385 s 1,000,000 14.6% $ 1,708,096 EXPENDITURE Capital -Wastewater $ 5,578,385 $ 960,080 17.2% $ 1,394,596 Capital -Stormwater 1,254,000 69 0.0% 313,500 TOTAL EXPENSES $ 6,832,385 $ 960,149 14.1% $ 1,708,096 Excess of Revenues Over I (Under) Expenses $ 39,851 Page 7 of 7 Dec-15 Total Investment Summary Page General Fund SPIA Investments General Fund Florida SAFE Investments General Government Investments Florida Prime Total General Fund Investments Special Revenue Fund SPIA Investments Total Special Revenue Fund SPIA Investments Enterprise Fund SPIA Investments Enterprise Fund Investments Florida Prime Total Enterprise Fund Investments Grand Total of Investments $2,383,364.21 $4,877,453.23 $19,975.31 $7,280,792.75 $732,386.15 $732,386.15 $936,753.41 $69,019.80 $1,005,773.21 $9,018,952.11 Florida State Treasury · Special Purpose Investment Account (SPIA) & FL SAFE As of December 31 , 2015, the following funds were invested with the State of Florida Division of Treasury, with a 1.253% rate of return. Interest earned for the month: $ 4,312.03 General Fund Restricted (by outside party) Recycled Product $ 49,881 .35 Cape Caribe-Tree Mitigation 130,821 .03 Cape Caribe-N. Atlantic Ave. Total Restricted $ 180,702.38 Committed (Constrained by Council) Fire Station Reserve $ City Hall Reserve 106,717.99 Expansion Recreation 109,089.41 Expansion Police 78,801.27 Capital Equipment Renewal & Replacement 248,933.52 Total Committed $ 543,542.19 Assigned • General Fund Emergency Reserve 485,250.00 Unassigne(l 1,173,869.64 Total General Fund SPIA Investments: Fl Safe General Fund Emergency Reserve· .12% (assigned) $ 1,243, 720.31 Fl Safe Combined-Note 2014-.012% $ 121 ,592.34 Fl Safe Combined -Bank United CDs -.30% & .33% $ 3,512,140.58 $ 4,877,453.23 Total General Fund Florida Safe Investments: Total General Fund Investments: 7 26ll 8~7.4!4 Special Revenue Funds Restricted (by outside party) Police Education Fund $ 11,061 .81 Aerial Fund 6,902.49 School Crossing Guard Fund 3,375.21 Library Fund 97,500.63 Library Fund Restricted 185,249.34 Law Enforcement Trust Fund 3,148.93 North Atlantic Avenue Reserves: Transportation Impact Fee Trust Fund 425,147.74 Capital Expansion Funds: Fire Rescue Capital Expansion General Government Capital Expansion Total Restricted $ 732,386.15 732 38:6.15 Enterprise Funds Wastewater Fund: Wastewater General -Unrestricted $ 493,997.10 Wastewater Fund Renewal & Replacement 42,644.76 $ 536,641.86 Stormwater Fund: Stormwater Fund -Unrestricted $ 392,867.81 Stormwater Fund Renewal & Replacement 7,243.74 $ 400,111.55 Total Enteq~.rise Fund SPIA Investments: $ 936 753.41 TOTAL"SPIA & FLSAFE INVESTMENTS $ 8,929,957.00 -· Florida Prime Investment Fund (SBA) As of December 31 , 2015, the following moneys are invested with Florida Prime, formerly State Board of Administration. Annual Rate of Return 0.35%. General Government Investments: General Fund: General Fund Investments $ 10,549.99 Recycled Product Investments 658.74 New Facility Investments Police Services Expansion 956.80 Leisure Services Expansion Manatee Park Investments Fire Equipment Investments Aerial Fund Investments 259.45 Library Fund Investments 4,004.40 Bennix Investments 3,545.93 Capital Expansion Fund: Fire Rescue General Government Law Enforcement Trust Fund: State Funds Federal Funds Total General Government Investments in Florida Prime $ 19,975.31 Fund A Total $ 19,975.31 Fund 8 Total $ Enterprise Fund Investments: Wastewater Enterprise Fund: Expansion Revenue Investments $ 64,039.61 General Revenue Investments 4,658.26 Stormwater Enterprise Fund 321 .93 Total Enterprise Fund Investments in Florida Prime $ 69,019.80 Fund A Total $ 69,019.80 Fund 8 Total $ The Investment reporting format/designations changed starting with the December 2012 reports due to the passage of Ordinance No. 18-2012, which reclassified the investment categories. Council Action Request that Staff revise Vehicle for Hire Ordinance. Resolution No. 2014-07; Resolution for Assistance 2014 under the Florida Inland Navigation District Waterways Assistance Program; providing for repeal of prior inconsistent Resolutions; severability and an effective date. New City Hall. Council Member Petsos recommended a reduction in amount of code enforcement daily/accrued fines. Authorize removal of a Specimen Tree at 309 Madison Avenue. Mayor Pro Tern Hoog remarked on Cocoa Beach's methodology pertaining to its street improvements. Approve Minutes for Regular City Council Meeting of December 15, 2015. Assigned to ED Dir/City Atty LS City Mgr/ED/CCO CD CD PWS ceo Action Tracking for Week Ending 01/22//2016 Date Assigned Date to be Completed Date Completed Status Report ED Dir. & City Atty developed a revised ordinance. It is on-hold while Staff is monitoring Brevard County's 5/15/2012 TBD by BOCC current initiative to revise the County Vehicle For Hire Ordinance. County is monitoring ride-sharing/app-based transportation regulations/challenges in other jurisdictions. Banana River Park Phase!.; Construction commenced September I with site surveying, equipment mobilization & site preparation taking place. City contracted engineer completed required FDEP I 0-2 permit for upland construction. Permit submitted to FIND & finalizes all permit requirements for this phase. Banana River Park Phase D.; St. Johns permit for construction of proposed dock obtained; Staff working with Army Corp of 3/18/2014 1011/2016 Engineers through environmental consultant to ensure necessity of permit for dock element; dock may be exempt & issue will be resolved prior to construction. FIND commissioners held the Final Budget Hearing September 23; grant for Banana River Park Phase II was approved in amt of $53,505.00 & formal notification was received by the City. Puerto del Rio HOA has not yet met concerning the City's acquisition of Puerto del Rio Drive. Project continues on schedule. 5/20/2014 2115/2017 3117/2015 4/30/2016 7/21/2015 TBD by contractor 7/21/2015 4/30/2016 1/19/2016 1/22/2016 1/20/2016 Council approved New City Hall Elevation; second noor was revised to renect Council's direction; telcon held with A/V & security design consultants; "design document" phase has concluded & "construction document" phase has commenced; 90% review was completed in April; A/V & security designs completed. Staff is reviewing options and materials for furnishings. Vacation of the appropriate portion of Polk Ave. was approved by City Council on August 18th. P&Z recommended approval of a preliminary re-plat on August 26th, it was approved by City Council on September 22nd. I 00% plan comments were forwarded to GLE on August 3rd. DOT and DEP permit applications have been submitted. GLE submitted revised construction drawings on September 8th. Two rounds of review comments followed. Bid set received October 30th. Final Departmental approval given on November 13th. Mandatory pre-bid meeting held Nov. 30. Attendee/sign-up list is available on City website (Bids/RFP). Sealed bid submittal date is January 25th. Bid award targeted for February 2016 City Council meeting. Anticipated move-in date of February 2017. Recommendation was presented to Code Enforcement Board at its June meeting; a memo to City Council is forthcoming from CD Dir. via the City Manager. Tree Removal Permit approved by City Council. Tree will not be removed until existing structure is demolished and Building Permit for new home is issued. Staff performed a road inventory to document pavement conditions in City-owned streets. Draft report was presented to City Manager. Further action was requested -final report is in preparation and is due in April 2016. ceo processed accordingly. \ \Cape-Main\Common Documents\Action Tracking\Council Action Tracking 2015 Page 1 Community Development Update for Week Ending January 22, 2016 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public, including performing plan reviews, processing permits, conducting inspections, performing site visits, issuing Notices and conducting research. • The Building Division conducted 51 inspections, processed 23 building permits and 9 BTR, fire and alarm permit application; 29 new building permits were issued. • Processed 3 new contractors' information packets (Contractor Lie., Liability Insurance and W /C Insurance) allowing them to pull permits in Cape Canaveral. • Responded to 9 emails, faxes and calls requesting permit information from realtors and home inspectors. • Received 7 new BTR applications. • Verified 76 pages ofDepartment documents. • Called 1 contractor regarding scheduling final inspections for Building Permits that are nearing expiration. • Code Enforcement performed day to day duties/responsibilities and assisted with various requests from the Public and provided office coverage throughout the week. Highlights: • Issued two (2) notices ofviolation. • Received five (5) new requests for Code Enforcement. • Received one (1) tree removal application for residential property. • Cited one (1) property owner for removal of a tree without the required permit. • Conducted seven (7) site inspections for potential Code Enforcement cases, expired permits and compliance inspections. • Obtained one (1) new address for a vacant parcel. • Responded to one (1) lien information request. • Removed ten (10) illegal signs from right of way and/or telephone poles. • Continued to scan elevation certificates/tree removal applications/support documents into Laserfiche. • Conducted one (1) tree inspection. • Met with property owner in the field regarding utilization of LED lights and process to acquire approval from the Community Appearance Board. • Conducted Community Appearance Board meeting on January 20, 2016 with the following outcomes: o Approval ofMeeting Minutes: November 12, 2015. o Re-elected Randy Wasserman as Chair and Bob Nienstadt as Vice Chairperson. o VFW Wall Mural -Board approved use of a wall mural for the VFW Post located at 105 Long Point Road. o Cape Canaveral Aerial Adventure -Board granted Level 1 approval (with conditions) for construction of an aerial adventure course at 260 Cape Shores Circle. o Church Street Center -Board approved use of LED lights at Unit 4 (Goodfellas Restaurant) with conditions. o Fabulous 50's Diner-Board approved use of LED lights (with conditions) at the Fabulous 50's Diner located at 8501 Astronaut Blvd. • Scanned/verified 710 pages of documents. • Conducted monthly Staff meeting. • Met with HOA representative of Cape Towers to discuss the property and City events. • Distributed January 27, 2016 Planning & Zoning Board Meeting agenda packet, to include: o Consideration and Recommendation to Board of Adjustment Re: Special Exception No. 2016-02 to authorize a single-family home in the C-1 Zoning District. Matthew Olenick -Owner-(110 & 11 2 Ocean Garden Lane). Economic Development Update for Week Ending January 22, 2016 Performed day to day duties/responsibilities, conducted various meetings with business stakeholders, potential investors, citizens, realtors and Staff. Performed site visits and conducted research as necessary. • Issued the following Business Tax Receipts: o T-Mobile Financial, LLC o Craig Technologies Aerospace Solutions, LLC • City Hall Status: o Currently out for bid. Bid due date has been extended from January 22"d to January 25th. o Additional addenda distributed to qualified bidders. o Continued review of LEED Scorecard. Although we do not intend to add the expense of LEED certification, we wish to know how the project would rate. o Bid Award scheduled for February 16111 City Council meeting. • Florida City Gas (FCG) Pressure Line Improvement Project Status: o All piping from George King Blvd. to Madison Ave. has been installed. o The majority of the asphalt restoration work is completed. The restoration patches are temporary as the N. Atlantic Ave. Streetscape Project will immediately follow the FCG Pressure Line Improvement Project. o Installation of the 8" steel pipeline will continue along SR AlA south to Cocoa Beach as soon as FDOT permitting is complete. Installation of the gas main will require temporary road closures of side streets east of SR A 1 A. Sections of pipe will be staged along the east shoulder of SR A 1 A while they are welded and coated. The pipeline sections then will be pulled underground via directional drill. During this process, two consecutive side streets at a time will be closed. Each pullback will last one working day. Work is proposed to be done between 7pm and 7am each day due to lane closure restriction on SR AlA. o For more information, please visit the City website at www. ci tyofcapecanaveral.org. • Attended Florida Association of Public Information Officers (F APIO) Symposium 2016 in Daytona Beach. • Attended Webinar-"Crisis: Learn Before You Live It". • Met with a Merritt Island-based Transportation Provider wishing to expand and relocate to the City. Staff explained that City code requires that taxi cab companies (and similar) must be approved by a Development Agreement with the City Council as a Port-of-Call facility. • Branding, Outreach, Marketing and Social Media activities: o Successfully debuted new video bumper (looping animation) before the January City Council meeting. The image alternates from a branded message to the City seal. Working on video bumpers for the various boards. o Continued work on the Founders Day print, web and merchandise including a poster, flyer, social media posts and a horseshoe tournament t-shirt. o The new City website is currently being programmed by GovOffice. Once complete, the City will review and test before the official launch. o Meetings: • North Atlantic Streetscape Project. Topics included previous plans, historical elements and how the branding can be integrated into the outdoor environment. • Community Outreach. Topics included brand outreach, public art (sculpture), mural projects as well as Community Engagement projects (i.e., oyster mat making events, sea oat planting events and community signage). • Please see attached Port Canaveral Latest News. A TEST OR I M M OIAT Rosalind P. Harvey Sr. Dir. of Communications & Community Affairs 321-783-7831 ext. 242 or 321-394-3281 (after hours) rharvey@portcanaveral .com R L A NEW GT USA TERMINAL ATTRACTS CONTAINER SERVICE StreamLine's Blue Stream to begin weekly calls this month PORT CANAVERAL, FL-January 15, 2016-The Canaveral Port Authority welcomes the start of Streamline's Blue Stream weekly liner service at its new Canaveral Cargo Terminal, which GT USA manages and operates. The service adds Port Canaveral to this valued trade route that includes Central America, Europe and the Caribbean. The first call at Canaveral is scheduled for January 31 , 2016 with the arrival of the MN NORDEROOG. Streamlines N.V. (www.StreamlinesNV.com), part of the Seatrade Group, is a diverse container line providing refrigerated and dry container service specializing in fresh produce and perishables. The launch of this new service is part of the company's development plan and expands Port Canaveral's relationship with Streamline's parent company Seatrade, which currently offers GreenSea specialized service calling monthly at Canaveral. "This service validates our new terminal and Canaveral's cargo expansion with valuable central Florida logistics impacts," said Port Canaveral CEO John E. Walsh . "We are thrilled and applaud Streamlines, a valued and trusted name in shipping, on the decision to choose Port Canaveral." With five ships with 1300 TEU capacity and 250 reefer plugs, the weekly Blue Stream service will offer one of the fastest services from Florida to Europe at just 11 days and from Central America to Port Canaveral in three days. Port Canaveral is the exclusive U. S. port of call for this service. Pablo Gonzalez, General Manager, Streamlines N.V., said , "We see Canaveral as an important transit point for refrigerated, dry and project cargoes between Central America, Florida and Europe. Working closely with our U.S. general agents, North American General Agents (www.nagalogistics.com), we are committed to first-class customer service by providing 'Fast, Dedicated , Direct' service." From Canaveral, the MN NORDEROOG will proceed directly to Rotterdam , Netherlands, with calls in Tilbury, United Kingdom, and Radicatel, France. After departing Europe, the schedule loop takes the vessels to the French West Indies ports of Fort de France, Martinique, Pointe a Pitre, Guadeloupe and Phillipsburg, St, Maarten -serving a Caribbean market based westbound out of Europe that is quite familiar to Streamlines. From St. Maarten, the vessels then proceed on to Main, Costa Rica ; Puerto Cortes, Honduras; and Santo Tomas, Guatemala and from there directly on to Port Canaveral. According to Alberto Cabrera, Port Canaveral 's Senior Director of Cargo Business Development, "This service will strengthen Florida's perishable import market from Central America and provide a Central Florida gateway to shippers seeking to lower inland transportation costs and to get their product to market faster. At the same time, it creates an efficient outlet for Florida shippers to export products directly to northern Europe." Canaveral Cargo Terminal, operated by GT USA, is Port Canaveral's new state-of-the- art facility handling multipurpose cargo and containers. GT USA is investing US$1 00 million into facilities, infrastructure, equipment and workforce. ,.,. ---c- CANAVERAL Port News ' t. 1 + (321) 783-7831 ' c.1+ f. 1 + Become a fan, follow us on ... facebook.com/portcanaveral twitter.com/canaveralport ### Culture and Leisure Services Update for Week Ending January 22,2016 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public. Director Meetings • City Council • City Manager • Finance Director • City Engineer • Citizen of Canaveral City Park neighborhood area Farmers Market -Everyone is invited to enjoy the fresh produce, baked goods and handmade arts and crafts by local artists. See you Saturday from 9 a.m. to 3 p.m. in front of City Hall. Go to www.brevardfarmersmarkets.com; for a virtual tour click: Cape Canaveral Farmers Market Promo. Parents Night Out-A one of a kind evening is being planned for children ages 5 to 10 years old. Parents are encouraged to register early as possible as the limited amount of spots always sell out. Athletic Leagues ~ ~ i12JKA @5 ofl@!p )1p $oil®JftiW ..• -~fil!g.,wlii!J~ ~rmr!flfJilii1!IJ€8 fil!g ~;oaa&:l~-... Monday night advanced tennis has three players remaining undefeated although it is early in the season. Wednesday night kickball is halfway through the season. Teams all remain competitive and it continues to be an exciting season to date. Wednesday night racquetball has the defending champion tied for first place in the league. Wednesday night intermediate tennis continued with its ongoing schedule while enjoying the chilly weather. Thursday night intermediate tennis remains strong with a lot of competitive matches and many more weeks of action to take place. Staff continues to register teams and players for a new Monday night kickball and Thursday night softball league. Adult Programs Adult Sewing-A new round of adult sewing classes will begin Wednesday, February 171h at 3:30 p.m. at the Nancy Hanson Recreation Complex. The 4 week session will cover sewing machine fundamentals and a pajama project. Sewing machines are available for use, but students can bring their own equipment. Cost for the class will be $30 and includes instruction, pattern and machines if needed. Registration is limited to 10 students. Piloxing-Until further notice, the Piloxing class usually held on Wednesdays has been cancelled. Please visit the City's website for a full listings of the many fitness classes offered through the Department. Banana River Park Phase I-Work continues on schedule despite the rain and bad weather experienced over the last 2 weeks. Roof tiles arrived on site; to be installed next week. Interior stucco work commenced which will be followed by tile work inside bathroom and serving kitchen. Phases II & III -Preliminary bid and quote packages have been prepared and are in the final review stages. The Bocce Ball courts and putting green will be put out for bid as one project. The north parking lot will be put out for bid as a standalone project and quotes will be sought for the kayak dock as a separate item. The very next project after Phase I is complete will be the dock as this work will not interfere with any of the other projects and will be able to be finished before work on the north parking lot commences. Vandalism at Canaveral City Park Although we live in a very safe community, occasionally misguided individuals decide to damage public property. Parks belong to all of us and should be treated as treasured commodities; research has proven that they not only positively impact the mental and physical well-being of a community, but also the economics through tourism and greater property values. We encourage everyone to please call the Sherifrs non-emergency telephone number, 321-633-7162, if they see suspicious or malicious activity happening at any City park/facility. Staff actively pursues and addresses vandalism and nearby residents can make a big difference at increasing security near their neighborhood parks. The pictures you'll see below depict just some of the vandalism that has happened over the past year at the Park. Public Works Services Update for Week Ending January 22,2016 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public. Wastewater Treatment Plant (WWTP)/Sanitary Sewer System • Lift Station Nos. 6 and 7 Improvements Project. Installation of all components at Lift Station No. 6 located on Imperial Blvd. completed; emergency generator currently being installed. Wet well installed at new Lift Station No. 7 site in Manatee Sanctuary Park; new sewer pipe/manhole installed beneath Thurm Boulevard. Roadway and intersection with West Central Blvd. milled and paved; remaining lift station components being installed. New electrical FPL service to be installed in early February. Several revisions were made to proposed site plan to accommodate residents in the neighborhood (e.g.; elimination of fence, planting of additional trees, etc.). Newly-paved area near Lift Station No. 7 -looking north. • Sludge Belt Press Addition and New Reclaimed Water Tank. Contractor continues with final tank construction. Due to minor concrete cracking on the dome of the tank, a thoroseal treatment was applied prior to painting. Contractor will begin to fill new tank next week and test for leaks/settling issues. Work continues on expansion/rehab of the belt press building (roof installation complete, pressure washing of building complete, new louvers being installed, etc.). Work schedule for belt filter presses is as follows : o 1st week of February -Start-up of new belt filter press; o 2nd week of February -Operate new belt filter press -correct operational deficiencies; and o 3rd week of February -Initiate rehab of existing belt filter press. Project includes two of the wastewater-related projects performed with funds from the City's State Revolving Fund (SRF) loan. Thoroseal (sealant) treatment on tank roof-looking southwest. • Holman Road Sanitary Sewer Line Installation -Phase I. This sewer replacement project was initiated in early January. Pedestrians and vehicular traffic should avoid the construction area if possible. Project is one of the wastewater-related projects performed with funds from the City's SRF loan. Infrastructure Maintenance QM) • North Atlantic Avenue Streetscape Project. Staff continues to submit paperwork to Florida Department of Transportation (FDOT) in accordance with the City's Local Agency Program (LAP) Agreement. Due to previous contractor commitments, construction will be initiated on February 1, 2016 (previously January 4, 2016). The equipment staging area will be on a portion of the vacant lot located north of the VFW building. Estimated time of construction is eight months. • Beach Crossover Refurbishment. Refurbishment of the beach crossover at Monroe Avenue will be initiated in mid-February. Upon completion, the beach crossover at Adams A venue will be refurbished. These crossovers will be closed to the public during the construction activities. • Reclaimed Water Valve Box. The valve box along Canaveral Beach Boulevard was replaced. It is similar to the new boxes placed along Central Boulevard. Brevard County Sheriff's Office Cape Canaveral Precinct Update for Week Ending January 22, 2016 Patrol Division Weekly Statistics Januar 13 thru Januar 20, 2016 orts Written orts Closed Arrests Made Front Desk Weekly Statistics Januar 13 thru Januar 20, 2016 T e Phone Calls Answered Miles Driven Total Volunteer Hours Citizen On Patrol Weekly Statistics 13 thru Januar 20, 2016 Weeki Total 28 19 15 Weeki Total 43 Weeki Total 7 0 0 55 7 Page1of1