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Home My WebLink AboutRE SCAF-OEEC Follow-Up <http://www.cityofcapecanaveral.org/> Gustavo Vergara, CPRE Culture and Leisure Services Director g.vergara@cityofcapecanaveral.org <mailto:g.vergara@cityofcapecanaveral.org> 321-868-1226 321 863-9022 cell 321-868-1227 fax 7300 N. Atlantic Avenue P.O. Box 326 Cape Canaveral, FL 32920 www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org/> Launch your connection… <https://www.facebook.com/CityofCapeCanaveral> <https://www.instagram.com/cityofcapecanaveral/> <https://www.linkedin.com/company/city-of-cape-canaveral-the%20https:/tw itter.com/CapeCanaveralFL> From: Molly Thomas Sent: Friday, November 03, 2017 2:18 PM To: Gustavo Vergara <G.Vergara@cityofcapecanaveral.org> Subject: SCAF-OEEC: Follow-Up Importance: High Good Afternoon All, Today, Gustavo, Josh and I met with Ms. Grigsby and Mr. Petsos regarding the list of deliverables (below) that was requested for the event. I have inserted updates regarding each issue in italics below/beside the items. The key development that came out of the meeting was the revised attendance estimate of “never more than 2500 in attendance at any one time” with a weekend maximum of 10,000 — see attached letter. We have set an absolute deadline of Wednesday, November 8th for any documentation not accounted for presently. The items highlighted below will be submitted on or before November 8th. 1. Overnight Security Plan: BCSO BCSO personnel will be needed as security on Saturday 11/25/17 from 5:00pm to 7:00am. They have the necessary forms and will be submitting to you directly. 2. Parking Plan to accommodate 1,500-2,000 vehicles: BCSO, CFR, CITY Original requirement (above) based on 5,000/25,000 estimated attendance. SCAF has secured parking on Ringdahl, Baugher and Hermansen properties. Written confirmations will be forthcoming. I have created a temporary parking plan image which will allow BCSO to coordinate their traffic control points. Create plan that includes: a. parking lot locations – Temporary attached b. directional signage – will be part of the sign permit c. exit/pedestrian lighting (for unlit grass lots) – street lighting d. name of 3rd party parking contractor (if used) – still undecided e. LEO traffic control points – TBD ASAP by BCSO based on attached map. f. parking volunteer locations g. handicap/wheelchair parking accessibility plan h. written acknowledgement from property owners of parking facilities – Hermansen attached; Ringdahl and Baugher (final) needed (see attached). - Create map of guest parking locations/information, for distribution to staff, public. – Will be done prior to event - Create separate shuttle plan to include: Still negotiating with Shuttle company. a. drop-off and pick-up locations b. schedule and route 3. Food Truck Plan: CFR Event coordinators will be spreading the food trucks out around the north loop of the pedways to accommodate the required distance between trucks. - Contact the Department of Business and Professional Regulation to notify them of the event and the presence of food trucks. – SCAF: You will need to inform DBPR - Create revised food truck plan. 10 ft minimum spacing between trucks. 4. Contact List: CFR, BCSO - Create a day-by-day phone contact list of who is in charge at the event. – will be provided prior to event 5. Restroom Facilities: CFR, Mike German - Order 36 portable restrooms arrange to have 1 handicap unit per cluster (3 total). – With the reduced attendance estimates, the original number of 36 will be reduced to 18. The number of handicap units and hand wash stations will remain the same. - Order hand wash sinks at a ratio of 1 sink per 10 portable restroom units. 6. Tent and Temporary Sign Permits: CITY (See specific contact email below.) Franklin Special Events will be pulling the tent permit. SCAF has been informed as to the requirements for the temporary sign permitting. They have been directed to contact Karen Hutchinson at 321-868-1222 with any additional questions about requirements. - Permits must be acquired by tent contractor and will be subject to inspection by City and Fire officials. - Submit temporary sign permit applications with location map/plan to: k.hutchinson@cityofcapecanaveral.org <mailto:k.hutchinson@cityofcapecanaveral.org> (includes parking and promotional signage) 7. Economic Impact Summary: Todd Morley - Share post-event TDC summary information with City. 8. Trash/Recycling Accommodations: Josh Surprenant Awaiting confirmation from Waste Pro. Should have written confirmation by Monday. See revised site map for additional dumpster location - Confirm additional receptacle delivery, trash removal schedule and pick-up of receptacle after the event. From: Molly Thomas Sent: Thursday, November 02, 2017 11:28 AM To: Mrsg62@aol.com <mailto:Mrsg62@aol.com> ; 'moneymama123@yahoo.com' <moneymama123@yahoo.com <mailto:moneymama123@yahoo.com> >; 'Chickie Arendas' <chickiescaf@gmail.com <mailto:chickiescaf@gmail.com> >; Cheryl Puleo <C.Puleo@cityofcapecanaveral.org <mailto:C.Puleo@cityofcapecanaveral.org> >; 'buzzpetsos@gmail.com' <buzzpetsos@gmail.com <mailto:buzzpetsos@gmail.com> > Cc: John Cunningham <jcunningham@ccvfd.org <mailto:jcunningham@ccvfd.org> >; Linda Moros <linda.moros@bcso.us <mailto:linda.moros@bcso.us> >; Don Barker <don.barker@bcso.us <mailto:don.barker@bcso.us> >; 'cquinn@ccvfd.org' <cquinn@ccvfd.org <mailto:cquinn@ccvfd.org> >; 'G.Vergara@cityofcapecanaveral.org' <G.Vergara@cityofcapecanaveral.org <mailto:G.Vergara@cityofcapecanaveral.org> >; Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> >; Joshua Surprenant <J.Surprenant@cityofcapecanaveral.org <mailto:J.Surprenant@cityofcapecanaveral.org> >; Michael German <M.German@cityofcapecanaveral.org <mailto:M.German@cityofcapecanaveral.org> > Subject: FW: SCAF-OEEC: Meeting Notes, Action Items and Necessary Forms Importance: High Good morning Ms. Grigsby, I wanted to check in with you and find out how things are coming along with your action items. I spoke to Mr. Sergeant from the Fire Department this morning and they indicated that they hadn’t received anything yet. I cannot emphasize enough how imperative it is that BCSO and CFR receive these items today. Should you have any additional questions, please contact our office at 321-868-1226. <http://www.cityofcapecanaveral.org/> Molly A. Thomas Cultural Programs Manager – Staff Historian m.thomas@cityof <mailto:m.thomas@cityof> c <mailto:j.surprenant@cityofcapecanaveral.org> apecanaveral.org <mailto:j.surprenant@cityofcapecanaveral.org> 321-868-1226 office 321-868-1227 fax 7300 N. Atlantic Avenue - P.O. Box 326 Cape Canaveral, FL 32920 www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org/> Launch your connection… <https://www.facebook.com/CityofCapeCanaveral> <https://www.instagram.com/cityofcapecanaveral/> <https://www.linkedin.com/company/city-of-cape-canaveral-the%20https:/tw itter.com/CapeCanaveralFL> From: Molly Thomas Sent: Friday, October 20, 2017 9:16 AM To: Mrsg62@aol.com <mailto:Mrsg62@aol.com> ; 'moneymama123@yahoo.com' <moneymama123@yahoo.com <mailto:moneymama123@yahoo.com> >; 'Chickie Arendas' <chickiescaf@gmail.com <mailto:chickiescaf@gmail.com> >; 'Buzz Petsos' <buzzpetsos@earthlink.net <mailto:buzzpetsos@earthlink.net> >; Cheryl Puleo <C.Puleo@cityofcapecanaveral.org <mailto:C.Puleo@cityofcapecanaveral.org> > Cc: 'John Cunningham' <jcunningham@ccvfd.org <mailto:jcunningham@ccvfd.org> >; 'Moros, Linda' <linda.moros@bcso.us <mailto:linda.moros@bcso.us> >; Don Barker <don.barker@bcso.us <mailto:don.barker@bcso.us> >; 'cquinn@ccvfd.org' <cquinn@ccvfd.org <mailto:cquinn@ccvfd.org> >; G.Vergara@cityofcapecanaveral.org <mailto:G.Vergara@cityofcapecanaveral.org> ; 'Todd Morley (t.morley@cityofcapecanaveral.org <mailto:t.morley@cityofcapecanaveral.org> )' <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> >; Joshua Surprenant <J.Surprenant@cityofcapecanaveral.org <mailto:J.Surprenant@cityofcapecanaveral.org> >; Michael German <M.German@cityofcapecanaveral.org <mailto:M.German@cityofcapecanaveral.org> > Subject: SCAF-OEEC: Meeting Notes, Action Items and Necessary Forms Importance: High Good morning everyone! Thank you all for attending yesterday’s meeting. We are greatly looking forward to this event! I have attached the list of action items and department recommendations that were discussed yesterday, along with the contact information of everyone who attended. You will also find the forms needed to complete some of those items, as well as the temporary sign ordinance that explains the do’s and do not’s for your signage plan. If you have any questions, do not hesitate to ask and please remember to copy me on emails as you proceed through this list so we are kept in the loop of the progress. Thank you again for making Cape Canaveral the new home of the Space Coast Arts Festival. Have a great weekend! <http://www.cityofcapecanaveral.org/> Molly A. Thomas Cultural Programs Manager – Staff Historian m.thomas@cityof <mailto:m.thomas@cityof> c <mailto:j.surprenant@cityofcapecanaveral.org> apecanaveral.org <mailto:j.surprenant@cityofcapecanaveral.org> 321-868-1226 office 321-868-1227 fax 7300 N. Atlantic Avenue - P.O. Box 326 Cape Canaveral, FL 32920 www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org/> Launch your connection… <https://www.facebook.com/CityofCapeCanaveral> <https://www.instagram.com/cityofcapecanaveral/> <https://www.linkedin.com/company/city-of-cape-canaveral-the%20https:/tw itter.com/CapeCanaveralFL> Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. 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