HomeMy WebLinkAboutRE SCAF Action Items Reminder (21)The correction was sent just moments after.
From: mrsg62@aol.com [mailto:mrsg62@aol.com]
Sent: Tuesday, November 07, 2017 9:31 AM
To: Molly Thomas <M.Thomas@cityofcapecanaveral.org>
Cc: buzzpetsos@gmail.com
Subject: Re: SCAF Action Items: Reminder
Molly,
Checking.... you state the information is due tomorrow, but then say
you must have the information in today. Would you please clarify?
Also, is the total number of parking spaces needed based on our
original estimate of attendees or has our request to revise our original
application numbers been granted?
Thank you.
Marilyn Grigsby
In a message dated 11/7/2017 9:11:25 AM Eastern Standard Time,
M.Thomas@cityofcapecanaveral.org
<mailto:M.Thomas@cityofcapecanaveral.org> writes:
Good morning Ms. Grigsby,
Just a reminder, the items listed below are due tomorrow. Should
you have any questions, please do not hesitate to call. It’s imperative
that we have all of this information in today.
ACTION ITEMS DUE BY 11/8/17 SUMMARY:
* Formal Parking Plan – see list.
* Submit BCSO/CFR Support Request Forms: For any details
TBD by the individual departments, list as such on the form and submit
it as is.
* Formal Letters from Ringdahl and Baugher.
* Submit sign permit application:
k.hutchinson@cityofcapecanaveral.org
<mailto:k.hutchinson@cityofcapecanaveral.org>
* Contact DBPR: Customer Contact Center: 850-487-1395
________________________________
1. Parking Plan to accommodate 1,500-2,000 vehicles: BCSO,
CFR, CITY
Original requirement (above) based on 5,000/25,000 estimated
attendance. SCAF has secured parking on Ringdahl, Baugher and Hermansen
properties. Written confirmations will be forthcoming. I have created a
temporary parking plan image which will allow BCSO to coordinate their
traffic control points.
Create plan that includes:
a. parking lot locations – Preliminary attached.
b. directional signage – Will be part of the sign
permit.
c. exit/pedestrian lighting (for unlit grass lots)
– Street lighting.
d. name of 3rd party parking contractor (if used) –
Still undecided.
e. LEO traffic control points – TBD ASAP by BCSO
based on attached map.
f. parking volunteer locations
g. handicap/wheelchair parking accessibility plan
h. written acknowledgement from property owners of
parking facilities – Hermansen attached; Ringdahl and Baugher formal
confirmation still needed (temporary attached).
- Create map of guest parking locations/information,
for distribution to staff, public. – Will be done prior to event
- Create separate shuttle plan to include: Still
negotiating with Shuttle company, pick-up locations marked on attached
parking map.
a. drop-off and pick-up locations
b. schedule and route
2. Food Truck Plan: CFR
Event coordinators will be spreading the food trucks out around
the north loop of the pedways to accommodate the required distance
between trucks.
- Contact the Department of Business and Professional
Regulation to notify them of the event and the presence of food trucks.
– SCAF: You will need to inform DBPR
- Create revised food truck plan. 10 ft minimum spacing
between trucks.
3. Contact List: CFR, BCSO
- Create a day-by-day phone contact list of who is in
charge at the event. – Will be provided prior to event
4. Restroom Facilities: CFR, Mike German
- Order 36 portable restrooms arrange to have 1
handicap unit per cluster (3 total). – With the reduced attendance
estimates, the original number of 36 will be reduced to 18. The number
of handicap units and hand wash stations will remain the same.
5. Tent and Temporary Sign Permits: CITY (See specific
contact email below.)
Franklin Special Events will be pulling the tent permit. SCAF
has been informed as to the requirements for the temporary sign
permitting. They have been directed to contact Karen Hutchinson at
321-868-1222 with any additional questions about requirements.
- Permits must be acquired by tent contractor and will
be subject to inspection by City and Fire officials.
- Submit temporary sign permit applications with
location map/plan to: k.hutchinson@cityofcapecanaveral.org
<mailto:k.hutchinson@cityofcapecanaveral.org> (includes parking and
promotional signage)
<http://www.cityofcapecanaveral.org/>
Molly A. Thomas
Cultural Programs Manager – Staff Historian
m.thomas@cityof <mailto:m.thomas@cityof> c
<mailto:j.surprenant@cityofcapecanaveral.org> apecanaveral.org
<mailto:j.surprenant@cityofcapecanaveral.org>
321-868-1226 office 321-868-1227 fax
7300 N. Atlantic Avenue - P.O. Box 326
Cape Canaveral, FL 32920
www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org>
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written communication created or received by the City of Cape Canaveral
officials and employees will be made available to the public and/or
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addresses are public records. If you do not want your email address
released in response to a public-records request, do not send electronic
email to this entity. Instead, contact our office by phone or in writing
Florida has a very broad public records law. As a result, any written
communication created or received by the City of Cape Canaveral
officials and employees will be made available to the public and/or
media upon request, unless otherwise exempt. Under Florida Law, email
addresses are public records. If you do not want your email address
released in response to a public-records request, do not send electronic
email to this entity. Instead, contact our office by phone or in writing
Florida has a very broad public records law. As a result, any written
communication created or received by the City of Cape Canaveral
officials and employees will be made available to the public and/or
media upon request, unless otherwise exempt. Under Florida Law, email
addresses are public records. If you do not want your email address
released in response to a public-records request, do not send electronic
email to this entity. Instead, contact our office by phone or in writing
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