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HomeMy WebLinkAboutMinutes 05-11-17 CITY OF CAPE CANAVERAL LIBRARY BOARD MEETING MINUTES May 11, 2017 A Meeting of the Cape Canaveral Library Board was held on May 11,2017,at the Cape Canaveral Public Library, 201 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 2:00 p.m. by Chairperson Marilyn Nicholas. MEMBERS PRESENT Marilyn Nicholas Chairperson Therese Zyhowski Secretary Mary Ernst Alden Moe Vice Chairperson Joanna Atwood Larry Holmes Evan Weisfeldt OTHERS PRESENT Lisa Olzewski Library Director Tracey Wehking Head Librarian, Cape Canaveral Public Library Gustavo Vergara Leisure Services Director, City of Cape Canaveral Jean Deck FOL Treasurer Sharon Pribil Recording Secretary ACTION/DISCUSSION ITEMS: 1. Approval of Meeting Minutes of February 9, 2017 Motion by Mr. Moe, seconded by Ms. Ernst to approve the Meeting Minutes of February 4, 2017 as written. Vote on the motion carried unanimously. 2. Staff Reports Ms. Wehking is back at Cape Canaveral Library full time. She reported the following staff changes: Tina Chalfant(circulation) was promoted to Circulation Supervisor(full time) at Cocoa Beach Public Library,Carla Dorman(circulation)went to work at the Government Center in Viera for another county agency, and a Library Assistant position was added in Youth Services. Ms. Wehking is awaiting approval of the candidate for the first open Circulation position. Interviews for the Youth Services position are finished, and the selection is being finalized. Interviews for the other circulation position are scheduled for next week. All the staff is filling in when and where necessary. Ms. Wehking was pleased to announce that there is a new mural in the children's area, made possible by a donation from the VFW. The artist is Rick Piper. The unveiling was last Friday. 141 people came to the reception. The weeding of the collection is continuing. The DVD collection is expanding. The Friends of the Library are purchasing additional shelving. The new sign has been installed. After several issues with the electricity for the sign, it will be up and running Monday, May 15t'. One outside AIC unit had to be replaced this month, and the water intrusion issues at the windows in reference have been fixed. The interior doors are in the process of being repaired. The patron count for the last two months is up,however, the circulation count is down. The Book club is continuing all year long. Some men have joined,so the group is more diverse. Movie night has been canceled for the summer. The children's summer programs start on May 31 sr There was a large donation of DVD's and CD's delivered last week. 38 CD's have been added to our collection. There were 200-300 DVD's in the donation, and 50-60 DVD's will be added to the collection. Mr. Vergara reported that the target date for the city moving in to their new city hall building is June 151b, but probably won't be until later this year. The issues with the electrical system for the sign stemmed from not having"as-built"plans. The issues have been fixed. Mr.Vergara will put in our request to have all the electrical panels labeled properly. A new "owl" has been installed above the delivery doors. Mr. Vergara reported that the Student Art Show went very well, with 13 schools participating. Next Saturday is National Kida to Parks Day featuring kickball and a viewing of the movie"Rogue One". Mr. Vergara reminded the Board that Friday Fest is the first Friday of every month, and there is an available table for the Friends of the Library if requested. The city will be sponsoring a Paddleboard and Lunch event in the future. Ms. Olzewski was very pleased with how the staff at Cape Canaveral did when Ms. Wehking was in Port St. John. It's difficult to keep staffing levels up, especially when dealing with vacations, illnesses or emergencies. Friends of the Library Report Ms. Deck reported that the Friends of the Library checking balance is a little over$19,000.00. There is a$6,600 balance due on the sign, the Friends are providing$1,500 for shelving, and $2,000 has been committed for the summer programs this year. One CD comes due May 29`b, the next is August, then October. There is a possibility of replacing the last of the fabric chairs in the library after the flooring is replaced. The county will do the flooring replacement within the next year or two. When the city takes the equipment/furniture out of the meeting room, there will be a need to buy some more tables. The Friends of the Library will be purchasing these. 2 The summer lobby sale is scheduled for August 1$'h and 19''. OLD BUSINESS: Ms. Wehking reported that long time Cape Canaveral Library volunteer Jim Brown passed away last week. The Library staff sent a condolence card. NEW BUSINESS: The city presented Mr. Weisfeldt with a Certificate of Appreciation for his volunteer work. Ms. Atwood suggested that the Board send a thank you letter to the city for recognizing the Library Board, and also thanking them for all their support. Ms. Zyhowski and Ms. Atwood will draft the letter. Ms. Wehking stated that the issue of the meeting room use was settled before the meeting. There will need to be a new agreement drawn up between the county and city. Ms. Wehking had questions about the city budget published in the weekly update, specifically the invested funds that the city has listed. Ms. Nicholas requested the designation and usability of these invested funds from Mr. Vergara. At the moment, all the city taxes go to books and insurance for the Library. When asked if there was money to expand the library, Mr. Vergara said the county would have to put in that request. Mr. Moe, Ms. Atwood, and Ms. Ernst's terms on the Library Advisory Board expire in October this year. The city will send a letter asking if they wish to continue their service. Ms. Nicholas requested a copy of the County Library Advisory Board Friends of the Library Operating Guidelines, as she has not seen them yet. Ms. Wehking will provide copies to everyone. There being no further business, the meeting adjourned at 2:55 p.m. Approved on this 10th day of August, 2017. Marilyn Nichotas Chairperson Sharon Pribil Recording Secretary 3