Loading...
HomeMy WebLinkAboutAgenda Packet 05-19-1998City of Cape Canaveral CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 100 Polk Avenue, Cape Canaveral, Florida TUESDAY May 19, 1998 7:00 P.M. AGENDA CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: PRESENTATION: Water Environment Association Adopt a School Program — City of Cape Canaveral Sponsoring Cape View Elementary CONSIDERATIONS: 1. Motion to Aprrove: Regular City Council Meeting Minutes of April 21, 1998. 2. Motion to Approve: Annual Audit Service Contract with Bray, Beck & Koetter in the amount of $25, 000. 3. Motion to Approve: City Treasurer's Report and Quarterly Budget Transfers. RESOLUTION: 4. Motion to Approve: Resolution No. 98-12, Re -appointing two (2) Regular Member to the Commercial Development Board A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING TWO REGULAR MEMBERS TO THE COMMERCIAL DEVELOPMENT BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. \\cape-nt\cityclerk\cityclk\agenda\regular\1998\05-19-98.doc '" 105 POLK AVENUE •POST OFFICE BOX 326 •CAPE CANAVERAL, FL 32920-0326 TELEPHONE (407) 868-1200 • FAX (407) 799-3170 My Council Regular Meeting Agenda May 19, 1998 Page 2 PUBLIC HEARINGS ORDINANCE — SECOND READING 5. Motion to Adopt: Ordinance No. 17-98, Dumpsters Screening and Fencing AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AMENDING CHAPTER 34, ENVIRONMENT, SECTION 34-97, DUTIES AND RESPONSIBILITIES FOR MAINTENANCE, BY AMENDING THE REQUIREMENTS FOR THE SCREENING AND FENCING OF DUMPSTER AREAS; ADOPTING DIMENSIONS FOR ENCLOSURES AS APPENDIX A; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. DISCUSSION: 6. Reuse Water Connection Policy for Phases II & III REPORTS: 7. City Manager's Report 8. Goals & Objectives AUDIENCE TO BE HEARD: Comments will be heard on items that do not appear on the agenda of this meeting. Citizens will limit their comments to five (5) minutes. The City Council will not take any action under the "Audience To Be Heard" section of the agenda. The Council may schedule such items as regular agenda items and act upon them in the future. REPORTS CONTINUED: ADJOURNMENT: Pursuant to Section 286.1015, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to arty matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. \\CAPE-NT\cityclerk\CityClk\AGENDA\REGULAR\1998\05-19-98. doc CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY April 21, 1998 7:00 P.M. MINUTES CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: Council Members Present Burt Bruns Tony Hernandez (left at 8:27) Joy Salamone Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Others Present City Manager, Bennett Boucher City Attorney, Kohn Bennett City Clerk, Sandra Sims Public Works Director, Edward Gardulski INTERVIEW: City Attorney, Kohn Bennett interviewed Jeffrey Ratliff for membership as a regular member to the Code Enforcement Board. Mr. Ratliff stated that he has been a Cape Canaveral resident since May, 1997. Neither he nor any family members hold public office or board membership with the city. He further stated that he understands and will file a financial disclosure statement. CONSIDERATIONS: 1. (Tape 1, 285) A motion was made by Mr. Hernandez and seconded by Mr. Bruns to approve the March 3, 1998 Regular City Council Meeting Minutes. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For, and Mayor Randels, For. A motion was made by Mr. Hernandez and seconded by Mr. Bruns to approve the March 17, 1998 Regular City Council Meeting Minutes. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. g:\cityclk\minutes\regular\1998\04-21-98.doc City Council Regular Meeting Minutes April 21, 1998 Page 2 2. (Tape 1, 3240) A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Bruns to approve the Engineering Services Agreement with Stottler Stagg & Associates, Inc. City Manager, Bennett Boucher, explained clarification changes in the contract. He related that one pre -application meeting is included in the engineering normal fee, however, subsequent consultations will be charged at $70 per hour. Mr. John Pekar, was present representing Stottler Stagg & Associates. Discussion ensued concerning the past billing and collection issues causing the engineering firm to provide services without being able to collect the funds due. Previously, contractors paid a flat fee without the benefit of a pre -application conference which resulted in deficiencies in site plan submittals. Since pre -application conferences have been submitted and applicants are notified beforehand, that insufficient site plan submittal will cost additionally nor will permits be issued without payment, the problem is resolved. Mr. Pekar related that the money still due the firm does not impede its relationship with the city. There was no public comment. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For, Mayor Pro Tem Petsos, For; and Mayor Randels, For. (Tape 1, 1121) Mr. Hernandez was allowed to discuss his report item at this time due to his needed departure. He reported that the Cuban Artists, Mendendez and Ferrer who visited the city earlier in the year are returning to express their appreciation of the City of Cape Canaveral by donating two paintings created in the city's honor. He explained that they are world known and their paintings are valued in six -figures. Mr. Hernandez requested approval to coordinate an unveiling ceremony at the library where they will be displayed. Council consensus was to approve the unveiling event, providing food and non-alcoholic beverage. Mr. Hernandez reported that he has spoken with County Commissioner O'Brien and it appears that the County may provide labor and some funding for bleachers and dugouts at Canaveral City Park. He thanked Stottler Stagg & Associates for providing the rendering of the proposed Ballpark/Recreation Complex. He stated that he will report further at the next meeting. (Tape 1,1534) Mayor Randels explained that the Recreation Board prepared a short list to Name the Park at 200 Long Point Road, however, Council may select from the entire list if desired. Council consensus was to select from the short list provided by the Recreation Board. The three names on the short list were: Columbia Park, Long Point Park and Patriots' Park. Vote for each park was as follows: Columbia Park: Bruns Long Point Park: Salamone, Hernandez Patriots' Park: Petsos Re-vote for each park was as follows: Columbia Park: 0 Long Point Park: 0 Patriots' Park: Salamone, Bruns, Hernandez, Petsos and Randels \\CAPE-NT\cityclerk\CityClk\MINUTES\REGULAR\1998\04-21-98.doc City Council Regular Meeting Minutes April 21, 1998 Page 3 4. (Tape 1, 1985) A motion was made by Mr. Bruns and seconded by Ms. Salamone to approve appropriating $44,516 to purchase two (2) Police Vehicles. City Manager, Bennett Boucher, explained that Council has previously approved the purchase, this is to appropriate the funds from cash carried forward. He stated that the Canaveral Precinct will only need to budget for two (2) new vehicles in the 98/99 budget. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. RESOLUTION: (Tape 1, 2062) Mayor Randels read Resolution No. 98-08 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING AN ALTERNATE MEMBER TO THE COMMUNITY APPEARANCE BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Bruns and seconded by Mr. Petsos to appoint One Alternate Member to the Community Appearance Board, term expiring May 1, 2002, inserting the name Alice Nielsen. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. 6. (Tape 1, 2121) Mayor Randels read Resolution No. 98-09 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING ONE REGULAR MEMBER TO THE LIBRARY BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mayor Randels and seconded by Mr. Hernandez to appoint One Regular Member to the Library Board, term expiring October 1, 2000, inserting the name Leo Nicholas. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels. For. 7. (Tape 2223) Mayor Randels read Resolution No. 98-11 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, FLORIDA SUPPORTING HOUSE BILL 3499 AND SENATE BILL 820 BY ENCOURAGING GOVERNMENTAL ENTITIES TO MAKE PUBLIC PROPERTIES AVAILABLE FOR SKATEBOARDING AND ROLLERBLADING AND BY PROVIDING LIMITS ON LIABILITY WITH RESPECT TO GOVERNMENTAL ENTITIES AND PUBLIC EMPLOYEES RELATIVE TO PERSONS WHO PARTICIPATE IN SKATEBOARDING OR ROLLERBLADING ACTIVITIES ON PROPERTY OWNED OR LEASED BY THE GOVERNMENTAL ENTITIES; AND PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Petsos and seconded by Ms. Salamone to approve Resolution No. 98-11. The motion failed 2-3, with voting as follows: Ms. Salamone, For; Mr. Bruns, Against; Mr. Hernandez, Against; Mr. Petsos, For; and Mayor Randels, Against. G:\CityClk\MINUTES\REGULAR\1998\04-21-98.doc City Council Regular Meeting Minutes April 21, 1998 Page 4 PUBLIC HEARINGS ORDINANCES — FIRST READING 8. (Tape 1, 2902) Mayor Pro Tem Petsos read Ordinance No. 16-98 by title. AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AMENDING CHPATER 110, DIVISION 8, SWIMMING POOLS, SECTION 110-581 CONSTRUCTION AND LOCATION, SECTION 110-582 ENCLOSURE, AND SECTION 110-584 MINIMUM SETBACKS OF THE CODE OF ORDINANCES OF THE CITY OF CAPE CANAVERAL, FLORIDA; REPEALING ALL PORTIONS OF THE CODE IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Hernandez and seconded by Mr. Bruns to approve Ordinance No. 16-98 for second reading. Mr. Boucher explained that Planning & Zoning recommended approval at their March 11, 1998 meeting. There was no public comment. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. DISCUSSION: 11. (Tape 1, 3098) Holman Road Extension Transfer from Brevard County to the City. City Manager, Bennett Boucher reiterated that the County Commission wants to deed transfer Holman Road to the City. Earl McMillin, homeowner on Holman Road, appeared before Council. He reported that although most homeowners are in favor of taking the road, it is not unanimous. He requested authorization by council to pursue options for the homeowners. Council concurred to support the homeowners taking ownership of the road. Mr. Hernandez left at this time. 8:27 p.m. 9. (Tape 1, 3441 -Tape 2) Amending Section 34-97, Dumpster Enclosures Council concurred to adopt USA Waste's standards for 3 -sided dumpster screen enclosures. Leo Nicholas, resident, expressed concern with USA Waste's cost for drivers to get out of the trucks and open the gates. 10. (Tape 2, 396) Commerce Street G:\CityClk\MINUTES\REGULAR\1998\04-21-98.doc City Council Regular Meeting Minutes April 21, 1998 Page 5 Ms. Salamone opined that the city should do a special assessment and take ownership of the street. Mr. Donald Haynes, property owner adjacent to the street and Mr. Art Berger, also a property owner adjacent to the street, were present. Mr. Berger stated that the special assessment issue is not the same as for public road assessments. City Manager, Bennett Boucher, recommended that the issue be resolved in the same manner as Holman Road, among the adjacent property owners and the property owners taking ownership of the road. The meeting recessed at 9:17 p.m. and reconvened at 9:25 p.m. Council concurred for Mr. Boucher to speak with Mr. Kruzeck, property owner of the Post Office and land, then coordinate with the other two adjacent property owners to work out a solution and report back to Council. 12. (Tape 2, 1802) Sign Ordinance Amendments Mr. Boucher requested that Council set a workshop date to finalize the sign ordinance discussion. Council concurred to set April 29, 1998 at 5:00 p.m. 13. Tape 2, 1911) Goals and Action Planning Mr. Boucher requested that Council set a workshop date for Goals and Action discussion. Council concurred to set April 29, 1998, after the Sign Ordinance Workshop. 14. (Tape 2, 1976) MPO — Transportation Improvement Program Project List Council concurred to request $1 million to construct a pedestrian crossover for A1A. REPORTS: City Manager — Bennett Boucher • Mr. Boucher reported that he has spoken to Florida Department of Transportation representatives and they have agreed to notify the city of future signage proposals within the city. He related that the proposed 82' Port directional sign will be discussed by the Port. He stated that Port representative, Bill Ellis, is asking the Port to hold off until a meeting can be organized. • Mr. Boucher reported that the City is hosting the Chamber of Commerce's Wednesday- Friendsday on July 1, 1998. It will be held in the same location at the library. • Mr. Boucher reported that the bids have been received for installation of reclaimed water lines and installations for Phases II and III. He stated that the low bid, if accepted may provide funds left to offset costs of backflow devices. \\CAPE-NT\cityclerk\CityClk\MINUTES\REGULAR\1998\04-21-98.doc City Council Regular Meeting Minutes April 21, 1998 Page 6 Audience Leo Nicholas Mr. Nicholas, resident and Planning & Zoning Member, commended the Canaveral Precinct Officers for parking at 307 Adams Avenue, becoming more visible in the area. Mr. Nicholas queried if there is a written policy on citizen complaints. Mr. Boucher responded that there is no written policy, however, most complaints are resolved within 5-7 days. Arthur Berger Mr. Berger, resident and contractor, stated that sewer lines are not available within 150' to his proposed hotel and requested if it is permissible for him to connect to the City of Cocoa Beach's sewer line to the Port Authority. Council concurred after discussion to research the issue for options. Council concurred to continue the meeting until 10:10 p.m. City Clerk — Sandra Sims No report City Attorney — Kohn Bennett No report Council Member — Joy Salamone • Ms. Salamone reported that the Cape View Elementary sprinkler system will be installed the first week in June and volunteers are needed. Council Member — Burt Bruns • Mr. Bruns commended Recreation Director, Nancy Hanson, for utilizing the Recreation sign. Mayor Pro Tem — Buzz Petsos • Mr. Petsos reminded Council that Saturday, April 25, 1998 is the annual Trash Bash and requested $100 to provide food for volunteers. Council concurred for the appropriation. There being no further business, the meeting adjourned at 10:12 p.m. Rocky Randels, MAYOR Sandra Rozar Sims, CITY CLERK \\CAPE-NT\cityclerk\CityClk\MINUTES\REGULAR\1998\04-21-98. doc Meeting Type: Regular Meeting Date: 05-19-98 AGENDA Heading Considerations Item No. 3 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: ANNUAL AUDIT SERVICE CONTRACT DEPT./DIVISION: ADMINISTRATION Requested Action: That the City Council consider approval of the annual audit service contract with Bray, Beck & Koetter in the amount of $25,000. Summary Explanation & Background: This audit contract is for the 1998 annual audit. Bray, Becker & Koetter's contract ended with the 09-30-97 audit and the city council may wish to bid these services, or approve the proposed contract. This contract has increased $1,175 over last year and the $25,000 will be appropriated within the 1998/99 budget. Please advise. Exhibits Attached: Proposed audit contract City Manager's Office Bennett C. Boucher Department ADMINISTRATION g:/admin/council/meeting/1998/05-19-98/audit.doc Bray, Beck & Koetter CERTIFIED PUBLIC ACCOUNTANTS, P.A. 1901 South Harbor City Blvd. One Harbor Place, Suite 500A Melbourne, Florida 32901 (407) 676-1440 FAX (407) 984-8018 410 Indian River Avenue, Suite A Titusville, Florida 32796 (407) 269-0732 FAX (407) 264-0925 39 Sotuh Atlantic Avenue, Suite A Cocoa Beach, Florida 32931 (407) 783-8321 FAX (407) 799-0925 April 30, 1998 Cocoa Beach, Florida The Honorable Mayor and City Council City of Cape Canaveral, Florida 105 Polk Avenue Cape Canaveral, Florida 32920 Attn: Bennett Boucher, City Manager Dear Mayor and Council Members: We are pleased to continue serving as independent certified public accountants for the City of Cape Canaveral, Florida. This letter is an addendum to the contract dated July 12, 1995, this engagement letter is to confirm our understanding of the services we are to provide to the City for fiscal year 1998. We will audit the general purpose combined financial statements of the City of Cape Canaveral, Florida, as of and for the year ending September 30, 1998. Also, we will assist in the preparation of the combining and individual fund financial statements of the City, the schedule of federal financial assistance and other supplemental schedules containing additional information that will be subjected to the auditing procedures applied in our audit of the general purpose financial statements. Our audit will be made in accordance with generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States, and will include tests of the accounting records of the City of Cape Canaveral, Florida and other procedures we consider necessary to enable us to express an unqualified opinion that the general purpose combined financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from the City Manager, City Clerk, City Treasurer, and other officials as appropriate, about the financial statements and related matters. The Honorable Mayor and City Council City of Cape Canaveral, Florida April 30, 1998 Page Two An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgement about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud of defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attentions. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. During the course of our work, we will be alert to observe opportunities for improvement in internal controls and accounting operations. It is our practice to bring such matters to the attention of the appropriate level of management either orally or in writing. We will submit a report covering our comments and recommendations on these matters shortly after completion of each annual audit. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. We will utilize City personnel to assist us to the extent practical in our audit work. At the beginning of the audit, we will meet with City staff to develop an audit work plan. The plan will set forth in accounting records, schedules, account analysis and other information that will be required by us. We understand that your employees will type cash and other confirmations we request and will locate and pull any invoices selected by us for testing. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. The Honorable Mayor and City Council City of Cape Canaveral, Florida April 30, 1998 Page Three Our fees for these services will be based on the actual time spent at our standard rates. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered semi-monthly as work progresses and are payable on presentation. Based on our preliminary estimates, the fee for these services is $25,000 which includes assistance in the preparation of the Comprehensive Annual Financial Report. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit; provided, however if significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. The only exceptions to this fee provision would be (1) additional significant regulatory or auditing requirements and (2) significant change in size, operations or scope, both of which would be beyond our control. The progress of our engagement will be reviewed periodically with the City's designee to ensure scheduled completion of the annual audit. If we encounter any unforeseen problems which may require extended audit procedures, or if additional services are requested, we will submit a separate letter covering the scope of additional services to be rendered and provide an estimate of the fee for such services. We will obtain authorization from the City Manager prior to performing such additional work. If this letter meets with your approval, please sign one copy and return it to us. We appreciate very much the opportunity to serve the City of Cape Canaveral, and trust that our association will be a long and pleasant one. Very truly yours, BRAY, BECK & KOETTER CPA P.A. Edward J. Beck, CPA Managing Director EJB/wbk APPROVED -- CITY OF CAPE CANAVERAL, FLORIDA By: Title: Date: g. Award to Other than Low Bidder. When the award is not made to the lowest bidder, a full and complete statement of the reasons for placing the contract elsewhere shall be prepared by the City and filed with other documents relating to the invitation for bids or request for proposals. h. Tie Bids. If all bids or proposals received are for the same total amount or unit price, quality and services being equal, the contract shall be awarded to any bidder with a place of business within the City. Where tie bids are received from more than one (1) bidder with a place of business within the City or where all tie bidders do not have a place of business within the City, the City shall award the contract to one (1) of the tie bidders by drawing lots in public. i. Performance Bond. The City shall have the authority to require a performance bond before entering into any contract in such amount as the City shall find reasonably necessary to protect its interest. , 9.5 Types of Purchases and Contracts Exempt From Competitive Bidding a. The securing of professional services and consultants are to be in accordance with Florida Statutes, Section 287.055, "Consultants Competitive Negotiations > CITY CODE Act" and Florida Statutes, Section 287.057, "Procurement of Commodities of Contractual Services". 9.6 Cooperative Purchasing. The City may procure, without compliance with the competitive purchasing procedures of this manual, supplies, services and construction under the terms of contracts entered into, by or through other governmental agencies as follows: a. The United States Government General Services Administration (GSA), or other such federal contract; b. State Department of Purchasing and Procurement; C. Brevard County; d. Multi -County cooperatives; or e. Cooperative purchasing agreements as designated by the City Council. The City Manager shall approve any purchase from the above described agencies which exceeds $500.00, but does not exceed $5,000.00. The City Council shall approve any such purchase which exceeds $5,000.00. 12 PROCUREMENT OF PERSONAL PROPERTY AND SERVICES Ch. 287 of the bid. If the agency con- supplies which are needed on an emergency basis to the contract, it shall be so stated avoid institutionalization or placement in a more restric- Mlibe bid shall include the price for tive setting is an emergency for the purposes of this o may be renewed. Eval- paragraph, and the filing with the 'division of such tcontract de consideration of the total by the bidder. No criteria statement is not required in such circumstances. In the case of the emergency purchase of insurance, the ,quoted Ing acceptability of the bid that period of coverage of such insurance shall not exceed invitation to bid. The contract a period of 30 days, and all such emergency purchases seasonable promptness by writ- shall be reported to the Department of Management Wfied and responsive bidder who Services. Responsive bid. This bid must be (b) Purchasing agreements and contracts exe- N to meet the requirements and cuted by the 'division or by agencies under authority hip Invitation to bid. delegated by the 'division in writing are excepted from orry.determines in writing that the teealed bidding is not practicable, bid requirements. (c) Commodities or contractual services available oactual services shall be procured only from a single source may be excepted from the bid ed proposals. A request for propos- requirements if it is determined that such commodities a statement of the commodities or isought and all contractual terms or services are available only from a single source and such determination is documented. However, if such pcable to the procurement of com- contract is for an amount greater than the threshold Wal services, including the criteria, amount provided in s. 287.017 for CATEGORY FOUR, the agency head shall file a certification of conditions but need not be limited to, price, to icing acceptability of the proposal and circumstances with the 'division and shall obtain gteagency contemplates renewal of therior app roval of the division. The failure of the , p division to approve or disapprove the request of an ntractservices contract, it therequest for proposals. The pro- agency for prior approval within 21 days after receiving W price for each year for which the such request or within 14 days after receiving from the awed. Evaluation of proposals shall ,.,.. agency additional materials requested by the division shall constitute prior approval of the division. To the ioiof the total cost for each year as 06j,To assure full understanding of greatest extent practicable, but no later than 45 days alio the solicitation requirements, conducted with qualified offerors. after authorizing the exception in writing, the 'division shall combine single-source procurement authoriza- oaccorded fair and equal treatment tions for identical information technology resources for which the purchase price exceeds the threshold alXlate specified in the request for iect 3o any opportunity for discus- amount provided in s. 287.017 for CATEGORY FOUR, if: proposals. The award shall be and shall negotiate and execute volume purchasing agreements for such procurements on behalf of the insible offeror whose proposal is agencies. it :to be the most advantageous to b=nsideration the price and the (d) When it is in the best interest of the state, the 1b in the request for proposals. The Department of Management Services may authorize the director of the 'division to purchase insurance by stain the basis on which the award ' ` negotiation, but such purchase shall be made only urchase price of commodities or under conditions most favorable to the public interest. (e) Prescriptive assistive devices for the purpose of el. exceeds the threshold amount 117 for CATEGORY TWO, medical, developmental, or vocational rehabilitation of no pur- clients are excepted from competitive sealed bid and es or contractual services may be competitive sealed proposal requirements and shall be wing competitive sealed bids or )roposals unless: procured pursuant to an established fee schedule or by head determines in writing that an any other method which ensures the best price for the state, taking into consideration the needs of the client. D the public health, safety, or wel- itial loss to the state requires emer- Prescriptive assistive devices include, but are not lim- le agency head makes such a writ- ited to, prosthetics, orthotics, and wheelchairs. For pur- chases made pursuant to this paragraph, state agen- he agency may proceed with the cies shall annually file with the division a description of nmodities or contractual services immediate danger, without compe- the purchases and methods of procurement. The i.emergency (f) following contractual services and com- procurement shall be Petition as is under the modities are not subject to the competitive sealed bid. practicable requirements of this section: agency shall furnish copies of the 1. Artistic services. - I'certified under oath and any other "to the emergency action to the 2. Academic program reviews. 3. Lecjum&.h duals. ' he statement shall be furnished toAuditing services `' lffte voucher authorizing payment. 5.—Legal services, including attorney, paralegal; Me of personal clothing, shelter, or expert witness, appraisal, or mediator services. 511 E-1 MEMORANDUM DATE: MAY 13, 1998 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANDREA BOWER CITY TREASURE SUBJECT: QUARTERLY BUDGET REPORT & TRANSFERS FOR PERIOD ENDING 03/31/98 There has been a flurry of projects going on within the city this year, from updating our technology and labs to the continuing process of beautifying our city streets. The reuse project has been well received and is progressing, with the help of St. John's Water Management District, well past the expected timetable. Revenue collections stand at 57% of budget estimates, well within expectations. Attached for your consideration is a list of suggested budget amendments for the quarter ending March 31, 1998. It should be noted that although this financial report encompasses the two quarters ending March 31, the budget amendments reflect current contracts and activity. Only those items representing a significant change in fiscal policy have been offered for adjustment. GENERAL FUND Revenues: Due to the new contract with USA Waste of Florida, we are now collecting a monthly franchise fee. It is estimated that we will receive $13,500 from this fee through the end of the year. Although approved at the 4/21/98 council meeting, the $44,515 appropriated for the two new sheriffs vehicles will be reflected in the revenue adjustments as well as the expenditures. Expenses: Legislative — Currently, a codification is being prepared. A second codification is expected before the end of our fiscal year. An increase of $3,000 to this account is needed to cover these costs. Honorable Mayor, et al Page Two May 14, 1998 Planning & Zoning — An increase of $5,000 is requested for planning services. Expenditures included the TWC and Patriot's Park comprehensive plan amendments, the C2 zoning district and the EAR based comprehensive plan amendments. Building — Appropriations have been shifted from regular salaries and wages to overtime. Excess workers compensation funds were shifted to fund general insurance and fund the recent program to remove untagged vehicles from our streets. Streets — A combination of reallocation and request for an additional $8,824 from contingency will fund the engineering and paving of Oak Drive and provide for replacement of signs needed over the coming hurricane season. Legal — Due to litigation of Patriot's Park and the Fairvilla sign, it is requested that specialized legal services be increased $6,000 using contingency funds. Non —Departmental — As noted above, $44,515 has been appropriated from existing fund balance to cover the cost of two new police vehicles. An increase of $4,000 is also needed, to be taken from contingency, to cover the cost of a change order used during the recent reroofing of City Hall. Both of these increases will be reflected as transfers to the capital improvement fund and increased in that fund, respectively. POLICE EDUCATION FUND It is requested that cash forward be increased by $6,150, to fund the training of our police officers. Many of the courses being taken are available at no charge, leaving travel as the only expense to the city BEAUTIFICATION FUND Projects including tree planting, preparation for the coming Christmas season decorations, and maintenance of new planting throughout the city require an addition of $5,500 from cash forward. SEWER FUND Revenue: Reuse has received a warm welcome in Cape Canaveral and, therefore, the hook-up fees paid by those anxious to utilize the reclaimed water has proven to be higher than originally expected. This revenue account has been set up to project $15,000. The St. John's River Water Management District grant for $100,000 has been recorded as revenue to cover some of the cost of Phase II and Phase III of the reuse implementation. We have also received interest to the construction fund, now closed, in the amount of $1,145. Honorable Mayor, et al Page Three May 14, 1998 Expenditures: An additional $5,000 is requested to offset the added expenses of providing a workspace for the new part-time office assistant and to upgrade the computer system in the finance department. The renovation of the lab required an increase of $12,935. Repair and replacement of equipment damaged by lightening increased spending in the plant & equipment account and $7,000 was added to the account to fund regular maintenance. Phase II and III of the reuse program will be implemented during this fiscal year, funding being approved at the May 5, 1998 council meeting. These funds are budgeted in two new accounts reflecting the phases. Increased revenue and contingency funds back all of the above funding increases for the sewer department. AB:kmm Attachments CITY OF CAPE CANAVERAL BUDGET TRANSFERS FOR THE THREE MONTHS ENDED MARCH 31, 1998 LINE ITEM 12/31/97 BUDGET 3/31/98 NUMBER ACCOUNT NAME BLANCE AMENDMENTS BALANCE. GENERALFUND GENERAL. FUND REVENUE 301-313.7000 USA WASTE FRANCHISE FEES - 13,500 13,500 X01-384.2000 APPROPRIATED FUND BALANCE 70,000 36,515 106,515 AMENDED GENERAL FUND REVENUE 50,015 LEGISLATIVE 001-1-511.3100 PROFESSIONAL SERVICES 1,500 3,000 4,500 AMENDED LEGISLATIVE EXPENDITURES 3,000 PLANNING & ZONING 001-3-515.3100 PLANNING SERVICES 6,000 5,000 11,000 AMENDED PLANNING R ZONING EXPENDITURES 5,000 BUILDING DEPARTMENT 001-6-524.1200 SALARIES & WAGES 136,610 (2,000) 134,610 001-6-524.1400 OVERTIME 2,000 2,000 4,000 001-6-524.2400 WORKER'S COMP. 11,000 (4,850) 6,1510 001-6-524.4500 GENERAL INSURANCE 750 1,350 2,1010 001-6-524.4620 EQUIPMENT MAINTENANCE 1,300 500 1,8010 001-6-524.5200 OPERATING SUPPLIES 2,100 3,000 5,100 AMENDED BUILDING DEPT. EXPENDITURES - STREET DEPARTMENT 001-7-541.2400 WORKER'S COMP. 10,000 (1,846) 8,154 001-7-541.3100 ENGINEERING FEES 3,000 5,670 8,610 001-7-541.4500 GENERAL INSURANCE 14,465 (1,500) 12,965 001-7-541.5300 RIGHT-OF-WAY MAINTENANCE 9,340 5,000 14,340 001-7-541.5330 STREET SIGNS 3,000 1,500 4,500 AMENDED STREET DEPT. EXPENDITURES 8,824 LEGAL SERVICES 001-13-514.3120 SPECIALIZED LEGAL SERVICES 5,000 6,000 11,000 AMENDED LEGAL SERVICE EXPENDITURES 6,000 NON -DEPARTMENTAL 001-17-901.9110 TRANSFER TO CAPITAL IMPROVEMENT 115,400 48,515 163,915 001-17-901.9900 CONTINGENCY 52,142 (13,324) 38,818 AMENDED NON -DEPT. EXPENDITURES 35,191 AMENDED GENERAL FUND REVENUE 50,015 AMENDED GENERAL FUND EXPENDITURES 50,015 CITY OF CAPE CANAVERAL BUDGET TRANSFERS FOR THE THREE MONTHS ENDED MARCH 31, 1998 LINE ITEM 12/31/97 BUDGET 3/31/98 NUMBER ACCOUNT NAME GLANCE AMENDMENTS BALANCE POLICE EDUCATION REVENUE 105-300.1000 CASH FORWARD 1,000 6,150 7,150 EXPENDITURES 101-27-521.8100 EDUCATION AND TRAINING 3,850 6,150 10,000 AMENDED POLICE EDUCATION FUND REVENUE 6,150 AMENDED POLICE ED FUND EXPENDITURES 6,150 BEAUTIFICATION FUND REVENUE 105-301.1000 CASH FORWARD 46,495 51500 51,995 EXPENDITURES 105-15-539.5200 OPERATING SUPPLIES 11,500 3,500 15,000 105-15-539.5210 CHEMICALS 3,800 2,000 5,800 AMENDED BEAUTIFICATION EXPENDITURES 51500 CAPITAL IMPROVEMENT FUND REVENUE 301-380.5000 TRANSFER FROM GENERAL FUND 115,400 48,515 163,916 EXPENDITURES 301-25-522.6400 CAPITAL EQUIPMENT - SHERIFF'S DEPT. 50,400 44,515 94,915 301-25-541.6460 CAPITAL EQUIPMENT - STREET DEPT. 45,000 4,000 49,000 AMENDED CAPITAL IMPROV. EXPENDITURES 48,515 SEINER FUND REVENUE 401-337.3010 SJRWMD - REUSE GRANT 75,000 100,000 175,000 401-343.5301 REUSE HOOK-UP FEES - 15,000 15,000 401-361.1450 INTEREST INCOME -WW CONST. FUND - 1,145 1,145 AMENDED SEWER FUND REVENUE 116,145 EXPENDITURES 401-10-535.4621 PLANT & EQUIP. MAINTENANCE 35,000 7,000 42,000 401-10-535.5270 GENERAL SUPPLIES 6,375 5,000 11,375 401-10-535.6300 FACILITY IMPROVEMENTS 28,500 12,935 41,435 401-19-901.6312 PHASE II - REUSE 225,000 72,425 297,425 401-19-901.6313 PHASE III - REUSE - 200,580 200,580 401-19-901.9900 CONTINGENCY 225,673 (181,795) 43,878 AMENDED SEWER FUND EXPENDITURES 116,145 Meeting Type: Regular Meeting Date: 05-19-98 AGENDA Heading Resolutions Item No. 4 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 98-12, REAPPOINTMENT OF (2) COMMERCIAL DEVELOPMENT BOARD MEMBERS DEPT./DIVISION: LEGISLATIVE Requested Action: That the City Council consider the reappointment of Mrs. Edwards and Mr. Weber to the Commercial Development Board with their terms expiring 06-01-00. Summary Explanation & Background: See attached resolution. Exhibits Attached: Resolution No. 98-12 City Manager's-Office Bennett C. Boucher Department LEGISLATIVE g:/admin/council.meeting/1998/05-19-98/98-12.doc RESOLUTION 98-12 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; REAPPOINTING MEMBERS TO THE COMMERCIAL DEVELOPMENT BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE. WHEREAS, the City Council of the City of Cape Canaveral, Florida, has by Ordinance No. 17- 75 created a Board known as the Commercial Development Board of the City of Cape Canaveral, Florida; and WHEREAS, it in now incumbent upon the City Council of the City of Cape Canaveral to reappoint three (2) members to said Board. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Florida, as follows: SECTION 1. is hereby re -appointed as a regular member of the Commercial Development Board of the City of Cape Canaveral, Florida, with a term to expire on June 1, 2000. SECTION 2. is hereby re -appointed as a regular member of the Commercial Development Board of the City of Cape Canaveral, Florida, with a term to expire on June 1, 2000. SECTION 3. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 9th day of May, 1998 ATTEST: FOR AGAINST Burt Bruns Tony Hernandez Buzz Petsos Rocky Randels Joy Salamone Sandra 0. Sims, CITY CLERK APPROVED AS TO FORM: Kohn Bennett, CITY ATTORNEY G:\CityClk\Resolution\BOARDS\R eappointmmts\Commercial Development.doc Meeting Type: Regular Meeting Date: 05-19-98 AGENDA Heading Ordinances -2nd Reading item No. 5 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: ORDINANCE NO. 17-98, AMENDING SECTION 34-97, DUMPSTER ENCLOSURES DEPT./DIVISION: LEGISLATIVE Requested Action: That the City Council consider approval of this ordinance at second reading. Summary Explanation & Background: This ordinance will adopt dumpster screening specifications as required pursuant to our franchise agreement with USA Waste of Florida. Screening will be required on (3) sides and the opening positioned away from public view, if possible, upon a concrete pad. The code and sketch provided by USA Waste of Florida will be handed out to assist in locating dumpsters on a customer's property. I recommend approval. Exhibits Attached: Ordinance No 17-98; Existing Code City Manager' s Office Bennett C. Boucher Department LEGISLATIVE g:/admin/council/meeting/1998/05-17-98.doc ANGLE OF PAD WITH DRIVING LANE SHALL ALLOW FOR A STRAIGHT-LINE MANEUVERING DISTANCE OF 55 FT. 2 LANES *INSIDE DIMENSION OF ENCLOSURE EXPANSION JOINT 12-0" 6'-0" 8'-0" 8'-0" 55' MIN. EXPANSION JOINT 16'- 0" 3/8" REBAR - 12" O.C.E.W. --/ SECTION DUMPSTER PAD ENVIRONMENT $ 34-38 (d) Exterior property areas of all premises shall be kept free of all nuisances, litter, rubbish, debris, objects, material or conditions which may create a health or fire hazard. Exterior property areas shall be free of unsanitary conditions which constitute a blighting or deteriorating influence on the neighborhood. Lawns, landscaping, drive- ways and fences shall be maintained so as not to constitute a blighting or deteriorating effect in the neighborhood. (e) Exterior property of buildings under con- struction shall be maintained during the period of construction as free of debris, rubbish or litter as possible so as not to constitute a blighting effect on the neighborhood. (Code 1981, § 652.11) Sec. 34-97. Duties and responsibilities for maintenance. (a) The owner of even single-family or multiple - family dwelling, commercial or industrial prop- erty, his appointed agent and the occupant, oper- ator, tenant or anyone otherwise using the property in any form or manner shall maintain the prem- ises free of hazards which include but are not limited to: (1) Brush, weeds, broken glass, stumps, roots, obnoxious growths, accumulations of filth, garbage, trash, refuse, debris and inoper- ative machinery. (2) Dead or dying trees and limbs or other natural growth which, because of rotting, deterioration or storm damage, constitute a hazard to persons in the vicinity thereof. Trees shall be kept pruned and trimmed to prevent such conditions. (3) Holes, excavations, breaks, projections, obstructions. All such holes and excava- tions shall be filled and repaired and walks and steps replaced and other con- ditions removed where necessary to elim- inate hazards or unsanitary conditions with reasonable dispatch upon their dis- covery. (4) Excretions of pets on paths, walks, drive- ways, parking lots, parking areas and other parts of the premises which art accessible to and used by persons on the premises. (5) Excessive accumulation of stormwater. (6) Source of infestation. (7) Vacant property and improvements shall be kept free of refuse, debris, trash or litter and vegetation cut periodically as needed. (b) The owner of every single-family or multiple- family dwelling, commercial or industrial prop- erty, his appointed agent and occupants, opera- tors, tenants or anyone otherwise using the property in any form or manner shall provide: (1) Adequate placement of trash cans and dumpsters in strict observance of applica- ble sections of this Code and guidelines for garbage and trash collection service. (2) Screening of service yards and dumpster areas by use of walls, fencing, planting or a combination of these. Screening shall be equally effective in winter and summer. (3) Parking areas in good repair, free from erosion, properly marked and clear of litter and debris. (Code 1981, § 652.13) Cross references --Supplementary zoning district regu- lations, § 110-166 et seq.; visibility requirements at intersec- tions, § 110-469; requirements for fences, walls and hedges, § 110-470. Sec. 34-98. Building ,appearance and main- tenance. The following criteria, unless specifically lim- ited, shall apply to all improvements within the city: (1) Reserved. (2) Materials shall have good architectural character and shall be selected for suit- ability to the type of buildings and the design in which they are used. Materials shall be of durable quality and appropri- ate to the climatic conditions of Florida. (3) Mechanical equipment, including air con- ditioners or other utility hardware, on the roof, ground or buildings shall be screened Supp. No. 4 CD34-9 ORDINANCE NO. 17-98 AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AMENDING CHAPTER 34, ENVIRONMENT, SECTION 34-97, DUTIES AND RESPONSIBILITIES FOR MAINTENANCE, BY AMENDING THE REQUIREMENTS FOR THE SCREENING AND FENCING OF DUMPSTER AREAS; ADOPTING DIMENSIONS FOR ENCLOSURES AS APPENDIX A; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. Section 34-97, Duties and Responsibilities for Maintenance, Subparagraph (2) of Paragraph (b) is hereby deleted in its entirety, and the following is adopted in lieu thereof: 34-97, (b)(2) Screening of service yards and dumpster area by use of walls, fencing, planting or a combination of these on three sides with one side to screen the dumpster from public view when possible upon a concrete pad, and which meet the design requirements as adopted in Appendix A of this Article referring to this section. Screening shall be equally effective in winter and summer. SECTION 2. Appendix A of the Code of Ordinances is amended by the adoption of design requirements referenced as Section 34-97(b)(2), attached hereto as Exhibit 1 and incorporated herein by this reference. SECTION 3. If any section, paragraph, phrase, or word of this Ordinance is held to be unconstitutional or invalid, such portion shall not affect the remaining portions hereof, and it shall be construed to have been a legislative intent to pass this Ordinance without such unconstitutional or invalid part. SECTION 4. Any ordinance, or parts of an ordinance, in conflict herewith are repealed. City of Cape Canaveral, Florida Ordinance No. 17-98 Page 2 SECTION 5. This Ordinance shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 19th day of May, 1998. ATTEST: FOR AGAINST Burt Bruns Tony Hernandez Buzz Petsos Rocky Randels Joy Salamone Sandra O. Sims, CITY CLERK APPROVED AS TO FORM: Kohn Bennett, CITY ATTORNEY First Reading: May 5, 1998 Posted: May 6, 1998 Published: May 9, 1998 Second Reading: May 19, 1998 E:\cityclerk\CityClk\Ordinances\SCREENING AND FENCING OF DUMPSTER AREAS.doc Meeting Type: Regular Meeting Date: 05-19-98 AGENDA Heading Discussion. Item No. 6 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: REUSE WATER CONNECTION POLICY FOR PHASES II AND III DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS Requested Action: That the City Council consider a reuse connection policy similar to Phase I for Phases II and III. Summary Explanation & Background: The public works director has projected the cast for the installation of potable water backflow devices as follows: • Phase II - $48,750 • Phase III - $46,250 The attached Resolution No. 97-36 outlines our current reuse connection policy. Staff needs council direction so the reuse public information program can be completed for these two project areas. Please advise. Exhibits Attached: Project cost worksheet/ Resolution No. 97-36 City Manager's Office Bennett C. Boucher Department WATER RECLAMATION/PUBLIC WORKS g:/admin/council/meeting/1998/05-19-98/reuse.doc City of Cape Canaveral REUSE CONSTRUCTION PROJECT BUDGET SUMMARY Phase 2A & 2B Phase 3 DESCRIPTION COST COST total Construction Distribution System $239,950 | $147,005 Service Connections $43,750 | $42,375 General Construction $15,100 | $11,200 Total Construction Cost $298,800 | $200,580 | $499,380 Engineering Inspection Service $30,222 | $25,287 | $55,509 Potable Water Backflow Devises $48,750 | $46,250 | $95,000 ________________________ Subtotal $377,772 | $272,117 | $649,889 Contingency @ 10% $37,777 | $27,212 | $64,989 __________________________ Total Cost $415,549 | $299,329 | $714,878 RESOLUTION NO. 97-36 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ESTABLISHING A RECLAIMED WATER CONNECTION FEE SCHEDULE FOR THE 1997/98 FISCAL YEAR WITHIN THE CITY OF CAPE CANAVERAL, FLORIDA PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 78-177 of the Code of Ordinances of the City of Cape Canaveral provides for the establishment of a reclaimed water connection fee; and WHEREAS, the City of Cape Canaveral has constructed a reclaimed water transmission and distribution system to provide public access irrigation of commercial areas and residential lawns; and WHEREAS, the City of Cape Canaveral has secured grant funding and budgeted appropriate funds in the 1997/98 Fiscal Year to defray the cost of providing reclaimed water connections to customers. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Florida, as follows: SECTION 1. The following reclaimed water connection fee is hereby established; a) Single Family, Townhouse, Duplex And Triplex Unit $50.00 per unit b) Multi -Family -Apartment Complexes, Condominium Developments and Mobile Home Parks $200.00 for each required backflow device, or $100.00 for each existing backflow device installed by the property owner c) Commercial And Industrial $200.00 for each required backflow device, or $100.00 for each existing backflow device installed by the property owner SECTION 2. City Council shall annually review this reclaimed water connection fee schedule. D:\cityclerk\CityClk\Resolutions\FEES\Reclaimed Water Connection.doc City of Cape Canaveral Resolution No. 97-36 Page 2 SECTION 3. If any provision, paragraph, word, section or article of this resolution is invalidated by any court of competent jurisdiction, the remaining provisions, paragraphs, words, sections, and articles shall not be affected and shall continue in full force and effect. SECTION 4. The resolution shall become effective upon adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 7th day of October, 1997. John K. Porter, MAYOR ATTEST: FOR AGAINST Motion: Bruns Second: Hernandez Burt Bruns X Tony Hernandez X Buzz Petsos X John Porter X Rocky Randels X Sandra O.'Sims, CITY CLERK Kohn Bennett, CITY ATTORNEY c: Public Works Finance SEAL MEMORANDUM DATE: MAY 14, 1998 TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL FROM: BENNETT C. BOUCHER CITY MANAGER (Intintial-BB) SUBJECT: CITY MANAGER'S REPORT The following is a brief update of city activities: • The construction contract for Phases I1 and III of the reclaimed water project was awarded to Dial Communications in the amount of $500,000. The public works director will hold a pre -construction meeting in the near future and a project schedule will be made available. The project will start in the Harbor Heights subdivision and work south. • The public works director is working on finalizing the mowing bid in those areas that require mowing by a walk behind mower. • The sewer line cleaning was completed and 2,175 feet of sewer line will be relined at a cost of $60,825. • The Patriot's Park lawsuit was settled out of court and the city has (60) days to finalize the park. • The Oak Lane Beautification/Safety Project approved by the City Council should be completed within (60) days. • The recreation director has obtained an updated appraisal on the Patriot's Park land and will work on the purchase of this property in the near future utilizing a state grant. • The EAR based comprehensive plan amendments will be approved at the Local Planning Agency meeting of 05-27-98 and the City Council public hearing for transmittal to DCA is scheduled for 06-16-98. • The Planning & Zoning Board on 05-13-98 made a recommendation to amend Section 110-1, Definitions, by adding definitions for existing grade, finish grade, fence, and amending language to measure height of a building. The P&Z Board also made a recommendation to not allow residential construction within a commercial zoning district by special exception. These items will be scheduled for first reading on 06-02-98. • The city attorney is working on drafting the proposed sign amendments in ordinance form. A town forum will be scheduled on a date to be determined by the City Council once the ordinance is prepared. • Departmental budgets for 1998-99 are due in the city manager's office by 05-31-98. If you have any questions or comments, please contact me anytime. BCB:kmm