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Agenda Packet 01-19-1999
City of Cape Canaveral CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY January 19, 1999 7:00 P.M. AGENDA CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: PRESENTATIONS: Joy Salamone, Former Council Member 1998 Holiday Beautification Awards Residential - Michelle M. Church Multi -Family - Canaveral Towers Commercial - Cape Canaveral Cruise Lines CONSIDERATIONS: 1. Motion to Approve: Regular Meeting Minutes of December 15, 1998 2. Motion to Amend: Police Services Contract for 1997/98 3. Motion to Approve: State Contract Purchase from Fisher Scientific for Laboratory Fume Hood in the amount of $10,872.02. 4. Motion to Approve: Change Order No. 2, Phase 2, Dial Communication, in the amount of $40,000. 5. Motion to Approve: Change Order No. 2, Reclaimed Water Project Phase 2, Construction Administration and Inspection Service by Quentin L. Hampton and Associates, in the amount of $6,309. 6. Motion to Approve: Addendum IV to the Conceptual Approval Agreement with the Florida Communities Trust. g: \citydkkagen da\regidar\199911-19.99. doc 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone (407) 868-1200 • FAX (407) 799-3170 • http://fcn.state.fl.us/cape/ City Council Regular Meeting Agenda January 19, 1999 Page 2 7. Motion to Approve: Grant Award Agreement with the Florida Communities Trust Regarding the Banana River Park Land Purchase. 8. Motion to Approve: Quarterly Treasurer's Report and Budget Transfers RESOLUTIONS: 9. Motion to Approve: Resolution No. 99-01, Appointing Alternate Members to the Planning and Zoning Board A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING ONE FIRST ALTERNATE AND ONE SECOND ALTERNATE MEMBER TO THE PLANNING AND ZONING BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. DISCUSION: 10. Investigative Fees 11. Arts Council 12.Reclaimed Water Construction Update REPORTS: 13. City Manager's Report AUDIENCE TO BE HEARD: Comments will be heard on items that do not appear on the agenda of this meeting. Citizens will limit their comments to five (5) minutes. The City Council will not take any action under the "Audience To Be Heard" section of the agenda. The Council may schedule such items as regular agenda items and act upon them in the future. REPORTS CONTINUED: ADJOURNMENT: Pursuant to Section 286.1015, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. G:\CityCIk AGENDA\REGULAR\1 99911-19-99.doc City of Cape Canaveral The Beautification Board has selected the following properties to receive the 1998 HOLIDAY BEAUTIFICATION AWARDS Residential Michelle M. Church 210 Long Point Road Cape Canaveral, FL 32920 Multi -Family Leslie Studholme Canaveral Towers 7520 Ridgewood Avenue Cape Canaveral, FL 32920 Commercial Mr. Bruce Burner, President and COO Cape Canaveral Cruise Lines 7099 N. Atlantic Avenue Cape Canaveral, FL 32920 The awards are scheduled for presentation at the January 19, 1999 Regular City Council Meeting, at 7:00 P.M. in the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone (407) 868-1200 • FAX (407) 799-3170 • http://fcn.state.fl.us/cape/ CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY December 15, 1998 7:00 P.M. CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: MINUTES Council Members Present Mayor Rocky Randels Mayor Pro Tem Buzz Petsos Burt Bruns Tony Hernandez Richard Treverton Others Present City Manager, Bennett Boucher City Attorney, Kohn Bennett Assistant City Clerk, Susan Stills Public Works Director, Ed Gardulski Recreation Director, Nancy Hanson City Treasurer, Andrea Bowers City Planner, Todd Peetz MUSICAL PRESENTATION: (Tape 1, 50) Mayor Randels introduced Mr. Bill Eppley, Harmonica Virtuoso, who played at the 50th Anniversary of WMMB, Melbourne and he also played for the Florida Convention Center by mutual radio to 375 national stations. Mr. Eppley also plays on a local radio station in Melbourne and by telephone to a station in Syracuse, New York. Mr. Eppley played seasonal selections. Mr. Petsos arrived at this time. (7:10 P.M.) CONSIDERATIONS: 1. (Tape 1, 280) Mayor Randels deferred approval of the Regular Meeting Minutes of December 1, 1998 at this time. 2. (Tape 1, 286) A motion was made by Mr. Hernandez and seconded by Mr. Bruns to Renew the Legal Services Contract with Amari, Theriac, P.A. Mayor Randels asked Council City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 15, 1998 Page 2 If they were satisfied with the level of service and if an increase was necessary. He noted that the firm's current rate is $70 per hour for non -litigation and $90 per hour for litigation. The firm is requesting an increase to $90 per hour for non -litigation and $110 for litigation. Mr. Hernandez spoke in favor of the increase and found the rates reasonable for the service. Mr. Bruns also spoke in favor of Attorney Bennett's work. Mr. Treverton expressed approval of Attorney Bennett's work with the Community Appearance Board. Mayor Pro Tem Petsos stated that the firm's rates were reasonable in light of other service fees required of the City. He also stated that he would like to see the firm develop its electronic methods to provide ordinances to the City. The motion passed unanimously 5-0 with voting as follows: Mr. Bruns, For; Mr. Hernandez, For; Mr. Treverton, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. 3. (Tape 1, 450) A motion was made by Mr. Hernandez and seconded by Mr. Bruns to approve a 2.5 percent merit increase in the form of a bonus as a one-year evaluation for City Manager Bennett Boucher. Mayor Randels explained that each Council member provided a written evaluation of Mr. Boucher's performance. Mr. Boucher stated that this is the time for Council to provide feedback and also a time to ensure mutual attainment of goals. Mr. Bruns expressed that Mr. Boucher has been responsive to the needs of the City and that he is an excellent administrator in financial management. Mayor Pro Tem Petsos also expressed his confidence in Mr. Boucher. Mr. Petsos stated his concern about how the City employees receive bonuses and queried about Cost of Living Allowance and merit increases. He also stated that Mr. Boucher should distribute a daily status report to all Council members unilaterally by computer if not daily, then weekly. Mr. Treverton asked for clarification on the rationale for Mr. Boucher's bonus. Mr. Hernandez explained that at this time Council is considering a merit increase for Mr. Boucher's performance. Mayor Randels clarified further that unlike other staff member's, Mr. Boucher's evaluation is conducted in public and Council therefore determines the amount of his merit increase. Mr. Treverton stated that although he appreciated Mr. Boucher's work, he desired to curtail the City expenses. The motion passed with voting as follows: Mr. Bruns, For; Mr. Hernandez, For; Mr. Treverton, Against; Mayor Pro Tem Petsos, For; Mayor Randels, For. 4. (Tape 1, 999) A motion was made by Mr. Bruns and seconded by Mr. Hernandez to approve the Burton and Associates Proposal for an updated sewer rate plan and sewer impact fee study, at a cost of $14,985.00 and to consider an option of establishing a reuse water rate for Canaveral Port Authority (CPA), at a cost of $2,500 contingent upon a Interlocal Agreement with CPA. Mr. Boucher explained that Michael Burton and Associates performed the City's initial sewer rate plan and subsequent fees. The company now offers a proposal for the sewer rate fees to include a scope of services and a detailed list of proposed work hours. Mayor Randels explained further for the audience that Council's objective is to determine the City's impact fees for the next five years. As a second task, Council is requesting wastewater impact fees for the Port. Mr. Michael Burton, of Burton & Associates, summarized that the company proposed to update the five-year revenue forecast for the wastewater system and to update the impact fees for the wastewater system. Mr. Burton stated that three years have expired since the previous study and there is new data to consider. Mr. Bruns queried if the company considered the City's wastewater City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 15, 1998 Page 3 sufficiency in its data. Mr. Burton responded that since the company is not an engineering firm, they cannot attest to capacity. Mr. Bruns also asked what is the procedure to establish a rate for the wastewater use. Mr. Burton answered that his company along with the City's utility service would review the cost of service. The cost of service would be allocated into wastewater and reclaimed water costs. The reclaimed water amount sold to the Port would be reviewed by taking the dollars provided in service versus the billing units. Mr. Burton explained further that allocation of reclaimed water cost would be reviewed to find the component in the reclaimed water that benefits the wastewater system from a disposal standpoint. If the reclaimed water benefits disposal, then it should be allocated as wastewater costs. To the extent that it represents a salable commodity, it should be allocated to reclaimed water cost. Mr. Burton stated that due to a limited market, reclaimed water is more a pricing than a cost analysis issue. A cost analysis determines the cost of delivering the product, however if your customer can find another viable source your price needs to be economical for the buyer. Mr. Bruns asked if it were an economic advantage to supply the reclaimed water to the Port and if there is a financial penalty for dumping the water into the river. Mr. Burton stated that his company's proposal is to find a fair and economic resale price for the reclaimed water. Mr. Bruns asked if the company's study would include a recommendation on prices to charge. Mr. Burton stated that the company would provide alternatives with evaluations of each and a direction to proceed based on Council's goals. Mr. Treverton asked if the city could perform an in-house study and choose a price. Mr. Bruns responded that Council decided to have an expert study to lend to the credibility of finding an equitable rate. Mr. Bruns queried about a penalty for dumping in the river at some future date. Mr. Gardulski stated that a conscious effort on the City's part to avoid using the river would deter a penalty. Mr. Burton asked if the proposed study is to determine a rate for the Port only. Mayor Randels affirmed and explained that the Port will no longer be a reclaimed water -producing customer. At this time Mayor Randels suggested to have the Port pay for the rate study since they are the benefactors of the reclaimed water. Attorney Bennett called for a point of order in that the $15,000 fee for the wastewater impact fee study had yet been addressed and this study would precede the wastewater fee rate study. Mr. Hernandez clarified that Council is requesting that Burton and Associates perform a 5-year wastewater revenue sufficiency analysis and impact fee update for the City. He also clarified that the cost is $14, 985.00. Mr. Boucher outlined that $8,500.15 is for the 5-year rate plan and $6,050.00 is for the sewer impact fee update. Mayor Randels explained that this proposed study would determine a fair and equitable charge to commercial property developers that impact the wastewater system. Mr. Burton stated that the initial revenue sufficiency and rate study cost amounted to approximately $20,000 without the impact fees. Because this is an update, the company would charge $8,500 to provide a financially beneficial service at a reasonable rate. Mayor Pro Tem Petsos expressed concerned that the rate study is not a competitive bid and also that other municipal services are not included in the impact fee analysis. Mr. Burton explained that his company performed an impact study in 1995 consisting of all other municipal services except wastewater. Mr. Burton stated that the economy of performing a wastewater impact fee update along with the revenue sufficiency analysis is that both studies are within the City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 15, 1998 Page 4 same enterprise fund. Mayor Pro Tem Petsos also expressed concern that even with the City's history already provided in the previous study, the cost is substantial for the revenue sufficiency analysis. Mr. Burton explained that new historical and budget data was necessary and included in the cost. Mr. Bruns asked if there were a "not to exceed" clause. Mr. Burton answered that the company proposes a lump sum contract. Mr. Boucher summarized that a sole -source contract is possible due to Burton and Associates prior working experience with the City, having the rate model and available update opposed to starting with no data. Mr. Leo Nicholas queried about the impact fee study and stated that the current ordinance allows upgrades annually to the impact fee by the Cost of Living increase. Mr. Nicholas asked why a study is necessary if the provision is included in the ordinance. Mr. Bruns objected in that the Cost of Living increase is incompatible with the amount of developable land and in that the value of the land is increasing. Mayor Randels summarized that the 1995 study was done prior to data now relevant after the water reclamation plant has been in operation. Mr. Burton answered Mr. Nicholas stating that the two components of the impact fees: replacement value of the current operation and the future capital improvement program are divided by the capacity of the capital improvement program providing a unit cost of capacity. He stated that data from the reclaimed water system is now known and a study is recommended with this new data. Mr. Bruns asked if impact fees could be used to build a storage tank for stormwater runoff. Mr. Nicholas responded that there is a provision in the Florida Statutes for a stormwater utility tax. The motion passed with voting as follows: Mr. Bruns, For; Mr. Hernandez, For; Mr. Treverton, For; Mayor Pro Tem Petsos, Against; and Mayor Randels, For. 5. (Tape 1, 3128) A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Hernandez to authorize the Mayor to purchase the Patriots Park property in the amount of $40,000 plus closing costs. Mr. Boucher reported that Ms. Nancy Hanson negotiated the property purchase with Ms. Cuberta Mosher in the amount of $40,000 plus closing costs. He included that a Florida Recreation Development Assistance Program (FRDAP) Grant will assist with the appraised value of $29,000 plus some incidental costs, such as the submitted appraisal and survey work. Mr. Bruns asked why the owner was not paying the title insurance cost. Attorney Bennett responded that the two seller's cost fees for documents stamps on the deed and title insurance is minimal. Council expressed appreciation to Ms. Hanson on her work in the negotiation. The motion passed unanimously 5-0 with voting as follows: Mr. Bruns, For; Mr. Hernandez, For; Mr. Treverton, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For 6. (Tape 1, 3342) A motion was made by Mr. Bruns and seconded by Mayor Pro Tem Petsos to authorize the disbursement of $74,231.97 in aid of construction of the Library as per the interlocal agreement with Brevard County. Mayor Randels explained that through an Interlocal Agreement with the Brevard County the City agreed to provide $123,000 for the library expansion. However, the full fund amount was not needed. Attorney Bennett asked if there was a detailed cost breakdown to include incurred interest. Mayor Pro Tem Petsos stated that the City retained the funds and no interest fees are involved. Mr. Nicholas asked for the amount in the Library Ad Valorem tax account and if the necessary funding would City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 15, 1998 Page 5 be taken from it. Mayor Randels responded approximately $15,000 per year. Mr. Boucher affirmed the Ad Valorem tax account as the source of the payment. Attorney Bennett asked if Grant sources decreased the need amount. Mayor Randels responded no, saying that grant funding was given to the City of Cocoa Beach and the amount was lower due to less money used. The motion passed unanimously 5-0 with voting as follows: Mr. Bruns, For; Mr. Hernandez, For; Mr. Treverton, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. (Mr. Treverton left the meeting at this time - 8:30 P.M.) 7. (Tape 2, 50) A motion was made by Mr. Bruns and seconded by Mr. Hernandez to approve the street -sweeping bid to USA Services of Florida, Inc. and to authorize the Mayor to execute the service contract. Mr. Boucher explained that Mr. Gardulski worked with the City of Cocoa Beach to prepare documents for a joint street sweeping bid. He stated that he reached a favorable curb mile rate of $19.51 per curb mile, approximately $523 per month and $6,345 annually. Mayor Randels clarified that the company in consideration is USA Services, not Waste Management, Inc. Mr. Hernandez stated that although this act will assist in curtailing pollution in the river, he queried the effectiveness of the sweeping process. Mr. Gardulski stated that approximately one-half dozen truckloads of sand could be removed. Mayor Randels spoke in support of the two -fold benefit to the City in that sweeping would provide cleaner streets and also keep debris out of the stormwater system. The motion passed unanimously 4-0 with voting as follows: Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. 8. (Tape 2, 176) A motion was made by Mr. Hernandez and seconded by Mr. Bruns to approve the Lifeguard Agreement with Brevard County. Mr. Boucher explained that the Commissioner Scarborough, Chairman of the Brevard County Commission, expects all Interlocal Agreements signed by municipalities before presentation to the County Commission. Mayor Randels queried why the contract begins on May 24th and ends on August 6th. Ms. Hanson responded that Brevard County schools close on May 20th and resume around August 9th. Mr. Hernandez recounted that Chief Dave Sargeant declined to provide this service due to a rigorous schedule. However, Chief Sargeant submitted an estimate of approximately $19,000 with a higher level of service. Mr. Hernandez asked for the difference between Chief Sargeant's proposed service and the County's current contract. Ms. Hanson explained that Chief Sargeant would provide two guards. Mr. Bruns questioned if the City had influence on the lifeguard's authority on the beach. Officer Ernie Perry stated that lifeguards could write citations. Mr. Boucher stated that he would address Mr. Bruns's concerns to the County. Mayor Pro Tem Petsos spoke in agreement with Mr. Bruns concern in that the guards need to be made aware of City codes. Officer Perry reported that the Sheriffs department has secured a boat to patrol the beach next summer. Mayor Randels announced that through Officer Perry, Sea Ray Boats donated a 16-foot boat to the Canaveral Precinct. The motion passed unanimously 4-0 with voting as follows: Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. RESOLUTIONS: 9. (Tape 2, 415) Mayor Randels read the title of Resolution No. 98-40: City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 15, 1998 Page 6 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ADOPTING PART I OF THE COMPREHENSIVE PLAN ENTITLED DATA AND ANALYSIS PURSUANT TO THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING AND LAND DEVELOPMENT REGULATION ACT, APPLICABLE ADMINISTRATIVE RULES AND ORDINANCE NO. 18-98; PROVIDING FOR AN EFFECTIVE DATE A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Bruns to adopt Resolution No. 98-40. Mr. Peetz explained that the approval is for the data analysis only including the tables and maps. However, the Future Land Use Map and the Traffic Map cannot be changed at will and do require full-scale plan amendments. Mr. Peetz stated that a property owner had a question on the map and the issue would be raised during subsequent the second reading on the ordinance. The motion passed unanimously 4-0 with voting as follows: Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. 10. (Tape 2, 499) Mayor Randels read the title of Resolution No. 98-41: A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, APPOINTING ALTERNATE MEMBERS TO THE LIBRARY BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA, PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Hernandez and seconded by Mr. Bruns to approved Resolution No. 98-41, and inserting George H. Reid in Section and June E. Bell in Section 1, appointing them as Alternate member of the Library Board with terms to expire on October 1, 2000. The motion passed unanimously 4-0 with voting as follows: Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. PUBLIC HEARING ORDINANCES — SECOND READING: 11. (Tape 2, 580) Mayor Randels read the title of Ordinance No. 18-98: AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, RELATED TO COMPREHENSIVE PLANNING, SETTING FORTH A COMPREHENSIVE PLAN AMENDMENT REFERENCED AS CPA 01-98 AS PROVIDED IN FLORIDA STATUTES SECTION 163.3184(15)(c), WHICH SHALL AMEND THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE FUTURE LAND USE MAP BASED ON THE CITY'S APPROVED EVALUATION AND APPRAISAL REPORT; PROVIDING FOR AN EFFECTIVE DATE AND LEGAL STATUS OF THE PLAN AMENDMENT; PROVIDING FOR TRANSMITTAL OF THE PLAN AMENDMENT TO THE DEPARTMENT OF COMMUNITY AFFAIRS; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Hernandez and seconded by Mr. Petsos to approve Ordinance No. 18-98 at second reading. Mr. Peetz explained that this ordinance includes the goals, objectives and policies and that any future changes to said goals, objectives and policies will require another ordinance amending the Comprehensive Plan. Mr. Peetz stated that this requires review at the State level with exception to small-scale plan amendments. Mr. Peetz reported that the City received a letter from Towne Realty regarding a parcel in a City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 15, 1998 Page 7 C-1 zoning which would be changed to R-3. The concern is that Commercial use will cease according to the Comprehensive Plan change to R-3 zoning. Mr. Peetz stated the Town Realty's alternative is to retain 5 acres of commercial property in a small-scale plan amendment. Mayor Randels clarified the request in that the owner desires to retain a 5-acre parcel of commercial use property. Mr. Bruns recommended proceeding with the change to R-3 zoning and allowing the owner's to request for a change. Mr. Bruns queried about a proposed hotel in the Port area and its impact on the City's comprehensive plan. Mr. Peetz responded that this development would impact the City's road system. Mr. Bruns also questioned why there was no goal and objective to increase in the level of service on State Road AlA and Atlantic Boulevard. Mr. Peetz said that none was needed. Mr. Bruns expressed the concern that Town Realty based its request on proposed changes in the Port area. Mr. Jim Boris Town Realty representative, expressed the company's concern regarding the Comprehensive Plan amendments affect on his property's current use. Mr. Peetz stated that once the Comprehensive Plan is found in compliance, the zoning would be inconsistent with the Comp Plan. Mayor Randels clarified that if the City adopts the change, Mr. Boris will lose his property's current use. Mr. Peetz explained that this discussion results in vested rights issues, however zoning does not provide vested rights. He stated that site plan submittal provides vested rights in construction or intended construction. Mr. Bruns explained that if the City adopts the Comprehensive Plan the current zoning of Mr. Morris's property changes to R-3. If Mr. Morris closes on his property he must return to change the zoning from what is intended in the Future Land Use Map to some other use which can be done with a small-scale Comp Plan amendment. Mr. Peetz explained that a small-scale Plan amendment process time is equivalent to a rezoning and small-scale Plan amendment can be performed concurrent with a site plan review. Mayor Randels questioned the time frame for submitting the Comprehensive Plan to the State office. Mr. Peetz stated that the first week of January is the submittal time and there is no penalty to submit one week late. Mayor Randels instructed the City Manager to verify if advertising is necessary before another Public Hearing and stated that Council is not ready to make a decision at this time. A motion was made was Mr. Hernandez and seconded by Mr. Bruns to continue discussion on Ordinance No. 18-98 to the next scheduled City Council Meeting. DISCUSSION: 12. (Tape 2, 1375) Mr. Gardulski reported that no significant progress on the project and introduced Mr. Richard Fernandez, of Quentin Hampton, Inc., to update Council on the Reuse Project status. Mr. Fernandez stated that as of November I lth' 100 days into the project, 7, 334 feet of pipe was completed, an average of 73 feet of pipe per calendar day. Since that time another 2,120 linear feet of pipe was installed. He reported that at this time 9,500 out of 21, 760 feet installed. Mr. Fernandez reported the first pressure testing was done today and the system passed. He noted that the crew is behind schedule in the amount of contract time versus installed pipe. He stated that although additional City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 15, 1998 Page 8 equipment was received; no additional crew was hired. He reported that the company would not finish at the projected time. Mr. Fernandez stated that he would contact Dial Construction, summarize his observations regarding performance and give notice of the City's intent to act. Council concurred to put the company on Notice on their Performance Bond with copies. 13. <Tape 2, 2212> Mr. Boucher explained that Mr. Shuford of Cevesco notified the City and stated that he requests an answer regarding paving the street. Mr. Nicholas explained that historically street paving was proposed for the City wastewater plant, however, at this time he questioned the need to pave the street. Attorney Bennett stated the City did accept this street dedication. He also stated that there is a body of case law that accepts use or improvements to delineate intent. Council discussed the viability of paving the road. Council agreed by consensus to offer the road back to Cevesco, Inc. and instructed the City Manager to draft a letter accordingly. 14. <Tape 2, 3218> Mr. Hernandez expressed the need to establish an Arts Council. He explained that an Arts Committee would promote art and cultural events in the City. Mr. Hernandez requested an initial $1,000 in seed money to initiate this Board. He would also solicit local businesses to sponsor art and cultural events. Mayor Randels asked if this Board would extend from the Commercial Development Board. Mr. Hernandez said that this would be a stand alone Board. Mr. Bruns expressed concern on the difficulty in recruiting members for current City Boards. Mayor Pro Tem Petsos expressed support for the idea, however he would like to see Mr. Hernandez verify interest. Mayor Randels requested that Mr. Hernandez give Council further information on who is interested. Council concurred to continue past 10:00 p.m. REPORTS: City Manager — Bennett Boucher • Mr. Boucher announced $6,600 as the net proceeds of the Reindeer Run. A check will be presented at the next scheduled City Council meeting. • Mr. Boucher reported success on the Tree Lighting Ceremony at the Cape Canaveral Library. • Mr. Boucher reported that Mr. William Bennix donated over $3,000 to the City on beautification projects. • Mr. Boucher reported that Florida Power and Light would no longer allow the City to install flags or decorative lighting on streetlights. Mr. Boucher would task the Beautification Board to find alternative places to hang these items. • Mr. Boucher stated that Mr. Gardulski would meet on with the Department of Transportation Safety Committee regarding the holdouts for the driveways and traffic lights on Columbia Drive. • Mr. Boucher said that he would meet with Department of Transportation and their landscape architects, on December 18`h, regarding landscaping on A1A. • Mr. Boucher distributed a concept plan for the Manatee Sanctuary Park and explained the basic plan for the park. City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 15, 1998 Page 9 AUDIENCE TO BE HEARD: • Officer Ernie Perry reported that the COPS Fast Grant was initially approved. He requested Council's consideration to continue the Grant in light of the City's future growth. He stated that he would provide Council with a salary breakdown for the first three years of the grant. Officer Perry also reported that the precinct received three in -car video cameras. He explained that the liability and comprehensive coverage on the motorcycle would be transferred to the new precinct boat. • Mr. Leo Nicholas expressed concern that his name was not on tonight's Agenda for reappointment to the Planning and Zoning Board. Mr. Boucher explained that there are two other applicants for the Planning and Zoning Board as well as Mr. Nicholas. REPORTS CONTINUED: Assistant City Clerk - Susan Stills • No Report City Attorney - Kohn Bennett • No Report Council Member — Burt Bruns • Mr. Bruns thanked Ed Gardulski for the stop signs on Washington Avenue. Council Member - Tony Hernandez • Mr. Hernandez announced that he was appointed to the Board of Director's for the Boys and Girl's Club. • Mr. Hernandez reported that he would like to see the Trust Account money for the City Park put in action. He also would like to talk with Mr. Johnson, grant representative, and discuss conceptual planning. • Mr. Hernandez requested that staff put discussion on investigative costs on the next agenda. Mayor Pro Tem - Buzz Petsos • Mr. Petsos commended Ms. Hanson on her work in the Cocoa Beach Christmas Parade. • Mr. Petsos queried about Dial Communications using the fire hydrants to fill their trucks. Mr. Gardulski answered that he suggested using reuse water at the onset of the project and would continue to encourage them to do so. Mayor Rocky Randels • Mayor Randels reported that he heard from Petey Davis, of Canaveral Sands and Ocean Oaks, and these two condominiums are interested in using reuse water. City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 15, 1998 Page 10 • Mayor Randels reported that he and Mr. Boucher met with Daniel LaRocque business developer. He will open a business at 7011 N. Atlantic Avenue that manufactures transformers for neon lights. The business will employ about 60 people locally. ADJOURNMENT: There being no further business the meeting adjourned at 10:15 P.M. Rocky Randels, Mayor Susan Stills, Assistant City Clerk Meeting Type: Regular Meeting Date: 01-19-99 AGENDA Heading Considerations Item No. 2 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: AMENDMENT TO THE 1997/98 POLICE SERVICE CONTRACT DEPT./DIVISION: POLICFJPUBLIC SAFETY Requested Action: Mr. Mike Abels, Administrative Director of the Brevard County Sheriff's Department is requesting that the City Council consider an amendment of last year's contract to cover the purchase of a patrol vehicle that was delivered in September of 1998. Summary Explanation & Background: During the 1997/98 contract year, the city paid the sheriff's department $1,125,565 for operating expenses and $107,677.29 for capital equipment for a total budget appropriation of $1,233,242.29. Mr. Abels had understood that the City Council authorized the purchase of 5.5 vehicles during the contract year. City staff understood that the City Council authorized 4.5 vehicles. I have attached documentation from each party supporting their respective positions. Per Florida Statutes, the sheriff's department must account for all expenditures incurred during a budget period and return any unspent funds. The sheriff's department saved approximately $19,437.00 from the 1997/98 operating budget and is requesting that the City Council appropriate these funds for the purchase of the patrol vehicle delivered in 9/98 for the 1997/98 contract year. Please advise. Exhibits Attached: City and Sheriff Correspondence City r' nice•Department POLICE/PUBLIC SAFETY goad cil/meetingpolice.doe Bennett Boucher From: bennettb [cape@iu.net] Sent: Monday, December 28, 1998 2:42 PM To: Mike Abels (E-mail) Subject: 1997-98 budget Hello Mike, Hope you all had a great holiday weekend. I reviewed the recap of the budget information you sent me on 12-18-98 and your Attachment "A" differs from the one you all sent me when we finalized the budget. The worksheet I have shows the Sheriffs original request and what was approved by City council and acknowledged by your department. I gave George a copy of it, hope he faxed it to you. You are correct that your original request was for 3.5 vehicles, but totaling $80,136. City council originally approved and funded 2.5 vehicles in the amount of $ 57,626. Then on 4/21/98 City council approved and funded 2 vehicles in the amount of $ 44,516. Thus City Council approved 4.5 vehicles totaling $ 102,142, which is (1) more vehicle than your department originally requested. Please call me at your convenience, so we can resolve this issue. Bennett Boucher City Manager City of Cape Canaveral CITY OF CAPE CANAVERAL 1997-98 BUDGET EXPENDITURES SUMMARY POLICE SERVICE - GENERAL FUND 001-04-521 1993-94 1994-95 1995-96 1996-97 1997-98 % CHANGE CODE DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET BUDGET OVER 96-97 100©-250U RSI VICES�m 3000-5900 OPERATING EXPENSE TOTAL QLICESERVIC ' 2255 955,769 965,024i` 874,417 1,048,185 8z83:+1,4>58;2 1,051,818 ;Q62f64 1,131,155 8% THE CITY OF CAPE CANAVERAL CONTRACTS WITH THE BREVARD COUNTY SHERIFF'S DEPARTMENT TO PROVIDE LAW ENFORCEMENT SERVICES. THE STAFFING FOR THIS PRECINCT IS AS FOLLOWS: MAJOR (1) LIEUTENANT (1) SERGEANT (2) DEPUTIES (14.5) - INCLUDES INVESTIGATIVE AGENTS SECRETARY (1.5) DESK OFFICER (.5) THIS CURRENT LEVEL OF SERVICE IS QUOTED AT $1,125,565. THIS IS OFFSET BY THE VOTER APPROVED AD VALOREM TAX OF .6250 MILLS TOTALING $210,620 IN GENERAL FUND REVENUE. (2) REPLACEMENT VEHICLES ARE INCLUDED IN THE CAPITAL IMPROVEMENTS PROJECTS BUDGET AT A COST OF $45,000.00 (1) NEW PATROL VEHICLE AND EQUIPMENT IS INCLUDED IN THE CAPITAL EXPANSION (IMPACT FEES) BUDGET AT A COST OF $14,926. SHERIFF'S CONTRACT MISSION: TO PROVIDE THE CITIZENRY OF THE CITY OF CAPE CANAVERAL WITH THE FINEST LAW ENFORCEMENT POSSIBLE THROUGH PROGRESSIVE, COST EFFECTIVE MANAGEMENT, EDUCATION AND DEDICATED PERSONNEL. GOALS AND OBJECTIVES FOR 1997-98: * TO FURTHER INTEGRATE THE CITIZEN OBSERVER AND THE STOP AND WALK PROGRAMS. * INCREASE THE C.O.P . MEMBERSHIP AND PROGRAMS TO INCLUDE VACANT AND ELDERLY RESIDENCE CHECKS, OBTAINING BUSINESS SECURITY INFORMATION WHILE INCREASING BEACH AND BICYCLE PATROLS. * ENHANCED IMPLEMENTATION OF REGULAR AND EXTRA DUTY BICYCLE PATROLS, WALKING BEACH PATROLS, AND AN ALL TERRAIN VEHICLE (ATV) BEACH PATROL UNIT TO PROVIDE IMMEDIATE RESPONSE TO ANY DEPARTMENTAL NEEDS. * TO DEVELOP A SPECIFIC ENFORCEMENT PROGRAM, UTILIZING INTER -AGENCY COOPERATION, THAT WILL TARGET AND POLICE CERTAIN AREAS OF THE CITY OF CAPE CANAVERAL THAT ARE USED FOR ILLEGAUIMMORAL PURPOSES. * TO CONTINUE TO ILLICIT INTELLIGENCE REGARDING ILLEGAL ACTIVITIES OR AREAS WITHIN THE CITY IN NEED OF ATTENTION. * TO ADD TO A HIGH PROFILE OF LAW ENFORCEMENT PRESENCE WITHIN THE COMMUNITY. * CONTINUE THE IN-HOUSE PRESENCE OF AN OCCUPATIONAL SAFETY HAZARD ADMINISTRATION LIAISON OFFICER * CONTINUE AND IMPROVE INVOLVEMENT WITH ALL CITY HOMEOWNER'S ASSOCIATIONS. 18 CITY OF CAPE CANAVERAL DETAILED FIVE-YEAR CAPITAL PURCHASES DEPARTMENT/PROJECT (1) (2) (3) (4) (5) FY 97198 FY 98199 FY 99/00 FY 00/01 FY 00102 ADMINI TION TECHNOLOGY ADVANCEMENT (I,G,M,N) CITY HALL RENOVATIONS (G,I) jOTALADMINlSTRATIQN DEPPRTME $EOI'IE I r'ULL • " ` ' LACEMENT VEHICLES (G,I) 1/2 COST FOR NEW EQUIPMENT FOR DEPUTY (0) (1) FOUR-WHEEL DRIVE ALL TERRAIN VEHICLE (G,I) (1) REPLACEMENT COPY MACHINE (G,I) TQTA, NERIFE'SDEPARTMEMREQUEST NEW STAFF VEHICLE (G,P) FIRE FIGHTING EQUIPMENT (G,I,M,P) STAFF REPLACEMENT VEHICLES (G,I) NEW RESCUE VEHICLE (G,I,P) TQTArgj DEPART;MEN REQUESTS 10,000 0 I I,g 10,000 10,000 f.I 10,000 10,000 10,000 10,000 20,0Q (2) 45,000 (3) 67,500 (3) 67,500 (3) 67,500 14,925 5,400 8,000 10,000 17,000 19,500 21;000 22,000 15,000 50,000 6.000 PICK-UP TRUCK REPLACEMENT VEHICLE (G,I) TOTALBU,ILDING'DEPARTMEN;' EQUES S ST' ,ARTMENT. PICK-UP TRUCK (G,I) STREET RESURFACING DUMP TRUCK (G,I) 25' TRACTOR (G,I) MOWER (C,G,I) SIDEWALKS (G) RE -ROOF ANNEX (G) KABOTA TRACTOR/MOWER (C,G,I) TQTA REEf°DEPARTMENEREQ.UEM: 15,000 10,000 35,000 000 16,500 25,000 17,000 ii17240(fr 40,000 8,800 8,000 000.:.5.... 8,800 QED P NEW SIGN (R) BASKETBALL COURT (R) PARK LAND ACQUISITION - NORTHEAST SECTOR (G,M,J) VEHICLE REPLACEMENT (G,I) PARK DEVELOPMENT - NORTHEAST SECTOR (G,M,J) RESURFACE SHUFFLEBOARD COURTS (G,I) YOUTH CENTER/GYMNASIUM (G,I,M,R) UPGRADE (2) RACQUETBALL COURTS (G,I) 4,000 6,000 100,000 0 7,000 45,000 0 10,000 100,000 20,000 TOTALRECREATION DEPARTM 0. EQUE a I �ho.I, , a.. z 0O � a0,0',. ¢3 i3O 77 Attachment A BREVARD COUNTY SHERIFF'S OFFICE ORREmp CAPE CANAVERAL CONTRACT 1998 CAPITAL REQUESTS 3 REPLACEMENT - MARKED PATROL VEHICLES 3 REPLACEMENT - VEHICLE OU11-1171NG PACKAGES 1 NEW - CAMCORDER WITH REMOTE 2 NEW - STALKER RADAR. UNITS 1 NEW - DUPLICATION VCR ORIGINAL FY REVISED FY 97-98 97-98 FUNDING SOURCE $60,510 $7,000 $704 $4,000 $500 0.5 NEW - MARKED PATROL VEHICLE $10,109 *Total Cost is split between Port Canaveral and Cape Canaveral 0.5 NEW - VEHICLE OUTFITTING PACKAGE $2,517 *Total Cost is split between Port Canaveral and Cape Canaveral 0.5 NEW - YAMAHA ATV FOUR WHEELER $2,700 *Total Cost is split between Port Canaveral and Cape Canaveral 0.5 NEW - DEPUTY LAP TOP COMPUTER $450 *Total Cost is split between Port Canaveral and Cape Canaveral 0.5 NEW - DEPUTY RADIO WITH CHARGER $1,550 *Total Cost is split between Port Canaveral and Cape Canaveral 0.5 NEW - DEPUTY SIG SAUER PISTOL $300 *Total Cost is split between Port Canaveral and Cape Canaveral TOTAL CAPITAL REQUESTS $90,340 $45,000 $0 $o $0 $0 $10,109 (Contract Funded) (City Funded) (City Funded) (City Funded) (City Funded) (Contract Funded) $2,517 (Contract Funded) .� $0 L (City Funded) $450 (Contract Funded) $1,550 (Contract Funded) $300 (Contract Funded) $59,925-, October 6, 1998 Mr. Steven Burdett Brevard County Comptroller P. O. Box 1496 Titusville, FL 32780 Dear Mr. Burdett: City of Cape Canaveral NOV -3 191 13RA1, BECK BEACH' CPA, FA - Our independent certified public accountants are currently auditing our financial records for the fiscal year ended September 30, 1998. Please sign in the space provided confirming the total amount of payments to you toward the sheriffs police protection contract for the period from October 1, 1997 through September 30, 1998, according to your records: Total Amount $ �f Surplus funds returned to the Board of County Commissioners on this contract for the fiscal year ended September 30, 1998 are $ /2 A self-addressed envelope is enclosed for your convenience in replying. Very truly yours, CITY OF C _P l rsl�lAYbtcrLi, r (Bert iett C. City Manager Scher enclosure Bray, Beck & Koetter, CPA's, P.A., 39 S. Atlantic Avenue, Cocoa Beach, FL 32931 The above infgrmation--is correct . 1 1 J By: G� Title: Date: 105 POLK AVENUE • POST OFFICE BOX 326 • CAPE CANAVERAL, FL 32920-0326 TELEPHONE (407) 868-1200 • FAX 1407) 799-3170 ff Office (407) 264-5201 FAX (407) 264-5360 700 Park Avenue Titusville, FI 32780 December 17, 1998 st,,A } € . E,. Williams Bennett C. Boucher, City Manager City of Cape Canaveral P. O. Box 326 105 Polk Avenue Cape Canaveral, Florida 32920-0326 Dear Mr er: BREVARD COUNTY SHERIFF'S OFFICE Member, Florida Sheriffs Association Member, National Sheriffs Association Since we talked I have found information confirming that three (3) cars were part of the initial Fiscal Year 1997/98 budget approved by the City Council. The original Fiscal Year 1997/98 capital budget approved by the City Council was in the amount of $65,326. This capital budget included 3.5 marked police vehicles as shown by the capital budget found at attachment A. As the budget was approved it was recognized that the three replacement vehicles were under -funded. On November 19, 1997 I sent you a letter where the under -funding of the three vehicles was again identified and the requirement to appropriate $14,921 was specifically outlined. In that letter, attachment B, I said that we could make up the difference between the purchase price and additional appropriation through interest earnings or savings in the cost of vehicles or other purchases. On April 21, 1998 the Cape Canaveral City Council approved the purchase of two additional vehicles, attachment C, bringing the total vehicles approved for the year to 5.5. However, at that time the savings required to fully fund the third vehicle originally approved was not identified or incorporated into the Fiscal Year 1997/98 budget. Closing the fiscal year, the expenses for law enforcement operations including the 5.5 cars was $1,236,996. The actual amended budget for Fiscal Year 1997/98, reflecting the additional two cars, computer replacement and recognizing the cash carry forward for Fiscal Year 1996/97 was $1,252,688. This was outlined in a letter sent to you by Finance Director Deborah Barker on July 9, 1998. This letter is found at attachment D. The total revenues paid by the City to the County in Fiscal Year 1997/98, coupled with the interest earnings total $1,236,756. North Precirct 700 Park Avenue T tusvale. FI 32780 (407) 264-5353 (407) 264-5359 FAX Central Precinct 2575 N. Courtenay Pkwy. Merritt Island. FI 32953 (407) 455-1485 (407) 455-1488 FAX Canaveral Precinct 111 Polk Avenue Cape Canaveral. FI 32935 (407) 868-1113 (407) 784-8340 FAX South Precinct 2725 Judge Fran Jamieson Way, Bldg. E Viera, FI 32940 (407) 633-2123 (407) 633-1965 FAX Brevard County Detention Center P.O. Box 800 860 Camp Road Sharpes, FI 32959 (407) 690-1500 (407) 635-7800 FAX 3.5 Marked Vehicles page 2 of 2 December 17, 1998 At this time we need to take one of two actions. First, if the City Council took official action in July to increase the appropriation to the Sheriff to the requested $1,252,688, the City needs to send a check to the County in the amount of $240.00, and authorize the County Comptroller to release cash carry forward funds to the Sheriff's Office. Secondly, if the appropriation increase was not accomplished in July, the Council needs to take the necessary action to recognize the budget amendments previously submitted to the City during the fiscal year, and to authorize the County Comptroller to release the balance of excess funds to the Sheriff's Office, thus recognizing the capital approved through the budgetary process. As with the first option, once approved, the City will need to send a check to the County in the amount of $240.00 there by increasing our cash received to $1,233,481 (see attachment E). Your timely action to make the necessary budgetary actions are deeply appreciated. Sincerely, Philip B. Williams Sheriff of Brevard County Michael L. Abels Director of Administrative Services c: Deborah Barker, Finance Director George McGee, Major Attachments A - Capital Request From Fiscal Year 1997/98 Budget B - Letter from Michael Abels dated November 19, 1997 C - Minutes from April 21, 1998 Meeting of City Council D - Letter from Deborah Barker dated July 9, 1998 E - Fiscal Year 1997/98 Reconciliation 94 Attachment A BREVARD COUNTY SHERIFF'S OFFICE CITY OF CAPE CANAVERAL CONTRACT 1998 CAPITAL REQUESTS FUNDING SOURCE CAPITAL FY 97-98 3 REPLACEMENT - VEHICLE OUTFITTING PACKAGES (City Funded) $0 1 NEW - CAMCORDER WITH REMOTE (City Funded) $0 2 NEW - STALKER RADAR UNITS (City Funded) $0 1 NEW - DUPLICATION VCR (City Funded) $0 3 REPLACEMENT - MARKED PATROL VEHICLES 664411 $45,000. _ 1 NEW - YAMAHA ATV FOUR WHEELER 664411 $5,400 0.5 NEW - MARKED PATROL VEHICLE 664411 $10,109 *Total Cost is split between Port Canaveral and Cape Canaveral 0.5 NEW - VEHICLE OUTFITTING PACKAGE 664491 $2,517 *Total Cc is split between Port Canaveral and Cape Canaveral 0.5 NEW - DEPUTY LAP TOP COMPUTER 664491 $450 *Total Cos: is split between Port Canaveral and Cape Canaveral 664431 $1,550 *Total CO ;s split between Port Canaveral and Cape Canaveral 0.5 NEW - DE.?UTY SIG SAUER PISTOL 664491 *Total Co is split between Port Canaveral and Cape Canaveral 0.5 NEW - DEPUTY RADIO WITH CHARGER $300 Attachment B Office (407) 264-5201 FAX (407) 264-5360 700 Park Avenue Titusville. FI 32780 November 19, 1997 Bennett Boucher, City Manager City of Cape Canaveral P. O. Box 326 Cape Canaveral, Florida 32920 6 ek, Dear c er: hiUi) B. Williams s BREVARD COUNTY SHERIFF'S OFFICE Member, Florida Sheriffs Association Member, National Sheriffs Association On November 5, 1997 Deborah Barker, the Finance Director for the Sheriff's Office wrote you a letter detailing the available funds carried forward from the Cape Canaveral Law Enforcement Contract for the 1996/97 fiscal year. The balance carried forward is $14,921.34. As we discussed, the Fiscal Year 1997/98 capital budget to purchase three replacement patrol vehicles for Cape Canaveral was intentionally under -funded with the expectation that the interest earnings in the contract account would be used to meet the purchase price of the vehicles and related equipment. The purchase price for all three vehicles and equipment is approximately $20,200, or, $60,600 for all three replacement vehicles. The approved Fiscal Year 1997/98 appropriation is $45,000. As you can see, replacing the three cars approved in the Fiscal Year 1997/98 budget will require the appropriation of the $14,921. While this is short of the expected purchase price, to recover the difference we will attempt to realize savings in the cost of the vehicles or other capital purchase approved in the budget. Thank you in advance for your assistance. Sincerely, Philip B. Williams Sheriff of Brevard County Michael L. Abels Director of Administrative Services cc: George McGee, Major Deborah Barker, Finance Director Craig Simmons, Administrative Officer North Precinct 700 Park Avenue T'tusville. FI 32780 (407) 264-5353 (407) 264-5359 FAX "€(9`4-cl Central Precinct 2575 N. Courtenay Pkwy. Merritt Islana. FI 32953 (407) 455-1485 (407) 455-1488 FAX Canaveral Precinct 111 Pc Avenue Cape Cana.eral. FI 32935 (407) 858-1113 (407) 784-8340 FAX South Precinct 2725 Judge Fran Jamieson Way. Bldg. E Viera. FI 32940 (407) 633-2123 (407) 633-1965 FAX Brevard County Detention Center P.O. Box 800 860 Camp Road Sharpes. FI 32959 (407) 690-1500 (407) 635-7800 FAX Attachment C CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY April 21, 1998 7:00 P.M. CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: INTERVIEW: CONSIDERATIONS: MINUTES Council Members Present Burt Bruns Tony Hernandez (left at 8:27) Joy Salamone Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Others Present City Manager, Bennett Boucher City Attorney, Kohn Bennett City Clerk, Sandra Sims Public Works Director, Edward Gardulski City Attorney, Kohn Bennett interviewed Jeffrey Ratliff for membership as a regular member to the Code Enforcement Board. Mr. Ratliff stated that he has been a Cape Canaveral resident since May, 1997. Neither he nor any family members hold public office or board membership with the city. He further stated that he understands and will file a financial disclosure statement. 1. (Tape 1, 285) A motion was made by Mr. Hernandez and seconded by Mr. Bruns to approve the March 3, 1998 Regular City Council Meeting Minutes. The motion passed 5-0, with voting as follows: Ms. Salamone, For, Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For, and Mayor Randels, For. A motion was made by Mr. Hernandez and seconded by Mr. Bruns to approve the March 17, 1998 Regular City Council Meeting Minutes. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. \kape•ntkityclerkkityclklmuwtesVegularli 998\0421.98.doc City Council Regular Meeting Minutes April 21, 1998 Page 2 2. (Tape 1, 3240) A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Bruns to approve the Engineering Services Agreement with Stottler Stagg & Associates, Inc. City Manager, Bennett Boucher, explained clarification changes in the contract. He related that one pre -application meeting is included in the engineering normal fee, however, subsequent consultations will be charged at $70 per hour. Mr. John Pekar, was present representing Stottler Stagg & Associates. Discussion ensued concerning the past billing and collection issues causing the engineering firm to provide services without being able to collect the funds due. Previously, contractors paid a flat fee without the benefit of a pre -application conference which resulted in deficiencies in site plan submittals. Since pre -application conferences have been submitted and applicants are notified beforehand, that insufficient site plan submittal will cost additionally nor will permits be issued without payment, the problem is resolved. Mr. Pekar related that the money still due the firm does not impede its relationship with the city. There was no public comment. The motion passed 5-0, with voting as follows: Ms. Salamone,-For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. • (Tape 1, 1121) Mr. Hernandez was allowed to discuss his report item at this time due to his needed departure. He reported that the Cuban Artists, Mendendez and Ferrer who visited the city earlier in the year are returning to express their appreciation of the City of Cape Canaveral by donating two paintings created in the city's honor. He explained that they are world known and their paintings are valued in six -figures. Mr. Hernandez requested approval to coordinate an unveiling ceremony at the library where they will be displayed. Council consensus was to approve the unveiling event, providing food and non-alcoholic beverage. • Mr. Hernandez reported that he has spoken with County Commissioner O'Brien and it appears that the County may provide labor and some funding for bleachers and dugouts at Canaveral City Park. He thanked Stottler Stagg & Associates for providing the rendering of the proposed Ballpark/Recreation Complex. He stated that he will report further at the next meeting. 3. (Tape 1, 1534) Mayor Randels explained that the Recreation Board prepared a short list to Name the Park at 200 Long Point Road, however, Council may select from the entire list if desired. Council consensus was to select from the short list provided by the Recreation Board. The three names on the short list were: Columbia Park, Long Point Park and Patriots' Park. Vote for each park was as follows: Re -vote for each park was as follows: Columbia Park: Bruns Long Point Park: Salamone, Hernandez Patriots' Park: Petsos, Randels Columbia Park: 0 Long Point Park: 0 Patriots' Park: Salamone, Bruns, Hernandez, Petsos and Randels \\CAPE-NT\cityclerk\CityCik\MINUTES\REGiJLAR\1998\04-21-98.doc City Council Regular Meeting Minutes April 21, 1998 Page 3 4. (Tape 1, 1985) A motion was made by Mr. Bruns and seconded by Ms. Salamone to approve appropriating $44,516 to purchase two (2) Police Vehicles. City Manager, Bennett Boucher, explained that Council has previously approved the purchase, this is to appropriate the funds from cash carried forward. He stated that the Canaveral Precinct will only need to budget for two (2) new vehicles in the 98/99 budget. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. RESOLUTION: 5. (Tape 1, 2062) Mayor Randels read Resolution No. 98-08 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING AN ALTERNATE MEMBER TO THE COMMUNITY APPEARANCE BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN ErrhCTIVE DATE. A motion was made by Mr. Bruns and seconded by Mr. Petsos to appoint One Alternate Member to the Community Appearance Board, term expiring May 1, 2002, inserting the name Alice Nielsen. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. 6. (Tape 1, 2121) Mayor Randels read Resolution No. 98-09 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING ONE REGULAR MEMBER TO THE LIBRARY BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mayor Randels and seconded by Mr. Hernandez to appoint One Regular Member to the Library Board, term expiring October 1, 2000, inserting the name Leo Nicholas. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels. For. 7. (Tape 2223) Mayor Randels read Resolution No. 98-11 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, FLORIDA SUPPORTING HOUSE BILL 3499 AND SENATE BILL 820 BY ENCOURAGING GOVERNMENTAL ENTIIThS TO MAKE PUBLIC PROPERTIES AVAILABLE FOR SKATEBOARDING AND ROLLERBLADING AND BY PROVIDING LIMITS ON LIABILITY WITH RESPECT TO GOVERNMENTAL ENTITIES AND PUBLIC EMPLOYEES RELATIVE TO PERSONS WHO PARTICIPATE IN SKATEBOARDING OR ROLLERBLADING ACTIVITIES ON PROPERTY OWNED OR LEASED BY THE GOVERNMENTAL ENTITIES; AND PROVIDING FOR AN EIHI•ECTIVE DATE. A motion was made by Mr. Petsos and seconded by Ms. Salamone to approve Resolution No. 98-11. The motion failed 2-3, with voting as follows: Ms. Salamone, For; Mr. Bruns, Against; Mr. Hernandez, Against; Mr. Petsos, For; and Mayor Randels, Against. \\CAPE-NTlcityclerk\CityCIk1MINUTES\REGULAR\ 1998104-21-98. doc City Council Regular Meeting Minutes April 21, 1998 Page 4 PUBLIC HEARINGS ORDINANCES— FIRST READING 8. (Tape 1, 2902) Mayor Pro Tem Petsos read Ordinance No. 16-98 by title. AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AMENDING CHPATER 110, DIVISION 8, SWIMMING POOLS, SECTION 110-581 CONSTRUCTION AND LOCATION, SECTION 110-582 ENCLOSURE, AND SECTION 110-584 MINIMUM SETBACKS OF THE CODE OF ORDINANCES OF THE CITY OF CAPE CANAVERAL, FLORIDA; REPEALING ALL PORTIONS OF THE CODE IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EI•r±CTIVE DATE. A motion was made by Mr. Hernandez and seconded by Mr. Bruns to approve Ordinance No. 16-98 for second reading. Mr. Boucher explained that Planning & Zoning recommended approval at their March 11, 1998 meeting. There was no public comment. The motion passed 5-0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. DISCUSSION: 11. (Tape 1, 3098) Holman Road Extension Transfer from Brevard County to the City. City Manager, Bennett Boucher reiterated that the County Commission wants to deed transfer Holman Road to the City. Earl McMillin, homeowner on Holman Road, appeared before Council. He reported that although most homeowners are in favor of taking the road, it is not unanimous. He requested authorization by council to pursue options for the homeowners. Council concurred to support the homeowners taking ownership of the road. Mr. Hernandez left at this time. 8:27 p.m. 9. (Tape 1, 3441-Tape 2) Amending Section 34-97, Dumpster Enclosures Council concurred to adopt USA Waste's standards for 3-sided dumpster screen enclosures. Leo Nicholas, resident, expressed concern with USA Waste's cost for drivers to get out of the trucks and open the gates. 10. (Tape 2, 396) Commerce Street Ms. Salamone opined that the city should do a special assessment and take ownership of the street. Mr. Donald Haynes, property owner adjacent to the street and Mr. Art Berger, also a property owner adjacent to the street, were present. Mr. Berger stated that the special assessment issue is not the same as for public road \\CAPE-NIlcitvclerk\CityClk\MINUTES\REGULAR\ 1998104-21-9 8. doc City Council Regular Meeting Minutes April 21, 1998 Page 5 assessments. City Manager, Bennett Boucher, recommended that the issue be resolved in the same manner as Holman Road, among the adjacent property owners and the property owners taking ownership of the road. The meeting recessed at 9:17 p.m. and reconvened at 9:25 p.m. Council concurred for Mr. Boucher to speak with Mr. Kruzeck, property owner of the Post Office and land, then coordinate with the other two adjacent property owners to work out a solution and report back to Council. 12. (Tape 2, 1802) Sign Ordinance Amendments Mr. Boucher requested that Council set a workshop date to finalize the sign ordinance discussion. Council concurred to set April 29, 1998 at 5:00 p.m. 13. Tape 2, 1911) Goals and Action Planning Mr. Boucher requested that Council set a workshop date for Goals and Action discussion. Council concurred to set April 29, 1998, after the Sign Ordinance Workshop. 14. (Tape 2, 1976) MPO — Transportation Improvement Program Project List Council concurred to request $1 million to construct a pedestrian crossover for A1A. REPORTS: City Manager — Bennett Boucher • Mr. Boucher reported that he has spoken to Florida Department of Transportation representatives and they have agreed to notify the city of future signage proposals within the city. He related that the proposed 82' Port directional sign will be discussed by the Port. He stated that Port representative, Bill Ellis, is asking the Port to hold off until a meeting can be organized. • Mr. Boucher reported that the City is hosting the Chamber of Commerce's Wednesday- Friendsday on July 1, 1998. It will be held in the same location at the library. • Mr. Boucher reported that the bids have been received for installation of reclaimed water lines and installations for Phases II and III. He stated that the low bid, if accepted may provide funds left to offset costs of backflow devices. Audience Leo Nicholas • Mr. Nicholas, resident and Planning & Zoning Member, commended the Canaveral Precinct Officers for parking at 307 Adams Avenue, becoming more visible in the area. 11CAPE-NI\citycleridCityClk\MIN TrES\REGUL.AR11998104-21-98.doc City Council Regular Meeting Minutes April 21, 1998 Page 6 • Mr. Nicholas queried if there is a written policy on citizen complaints. Mr. Boucher responded that there is no written policy, however, most complaints are resolved within 5-7 days. Arthur Berger • Mr. Berger, resident and contractor, stated that sewer lines are not available within 150' to his proposed hotel and requested if it is permissible for him to connect to the City of Cocoa Beach's sewer line to the Port Authority. Council concurred after discussion to research the issue for options. Council concurred to continue the meeting until 10:10 p.m. City Clerk— Sandra Sims No report City Attorney — Kohn Bennett No report Council Member — Joy Salamone • Ms. Salamone reported that the Cape View Elementary sprinkler system will be installed the third week in June and volunteers are needed. Council Member — Burt Bruns • Mr. Bruns commended Recreation Director, Nancy Hanson, for utilizing the Recreation sign. Mayor Pro Tem — Buzz Petsos • Mr. Petsos reminded Council that Saturday, April 25, 1998 is the annual Trash Bash and requested $100 to provide food for volunteers. Council concurred for the appropriation. There being no further business, the meeting adjourned at 10:12 p.m. Rocky Randeels, MAYOR Sandra Rozar Sims, CITY CLERK 11CAPE-NMci tyclerk\C ityClk\M INUTES1REGJJLAR\ 1998 104-2 1-9 8. doc Office (407) 264-5201 FAX (407) 264-5360 700 Park Avenue Titusville, FI 32780 July 09, 1998 Mr. Bennett Boucher City Manager City of Cape Canaveral P.O. Box 326 Cape Canaveral, FL. 32920 Dear Bennett: Philip B. Williams BREVARD COUNTY SHERIFF'S OFFICE Member, Florida Sheriffs Association Member, National Sheriffs Association Lt 11L- AttcCtD The Sheriff's Office has conducted an expenditure analysis of the City's law enforcement contract for fiscal year 1997/98. Also included in the analysis is a request for an aggregate budget amendment in the amount of $61,798.00, which is itemized as follows: • (2) Fully Equipped Patrol Vehicles @ $22,558.00; total of $ 44,516.00 • Computer Replacement due to lightening strike; insurance reimbursed $2,173.00 • Cash carry forward from the 1996/97 contract year in the amount of $15,109.00 Inclusive of these amendments, the 1997/98 budget will be increased from $1,190,890. to $1,252,688. Based on expenditure forecasting provided by Major McGee, the estimated cash carry forward for the 1997/98 law enforcement contract is $10K. As always, I appreciate the opportunity to work with the City on the fiscal aspects of the law enforcement contract, and look forward to working with you in the 1998/99 budget process! Very truly yours, akkAttik._ Deborah Barker Finance Director Enclosure(s) North Precinct 700 Park Avenue Titusville, FI 32780 (407) 264-5353 (407) 264-5359 FAX Central Precinct 2575 N. Courtenay Pkwy. Merritt Island, FI 32953 (407) 455-1485 (407) 455-1488 FAX Canaveral Precinct 111 Polk Avenue Cape Canaveral, FI 32935 (407) 868-1113 (407) 784-8340 FAX South Precinct 2725 Judge Fran Jamieson Way, Bldg. E Viera, FI 32940 (407) 633-2123 (407) 633-1965 FAX Brevard County Detention Center P.O. Box 800 860 Camp Road Sharpes, FI 32959 (407) 690-1500 (407) 635-7800 FAX Attactment E 1997/98 Cape Canaveral Law Enforcement Contract Reconciliation This is a fiscal recap of the Cape Canaveral Law Enforcement Contract for the 1997/98 fiscal year. Original Budget: Amended Budget: $1,190,890. $1,252,688. 97/98 Revenue: (City paid to County) $1,233,241. 97/98 Expenses: $1,236,996. Expenses exceeded Revenue: $ (3,755.) 97/98 Interest Earned $ 3,515. Total deficit carried forward from 1997/98 Cape Canaveral Law Enforcement Contract: S (240.) Note **The original cash carry forward remitted to the County Comptroller included anticipated payment by the City to the BCSO for the receipt of (1) patrol car in the amount of $19,437.00, which was delivered in late 09/98. As per the direction of Bennett Boucher, City Manager, this figure will change as the City will not remit this final payment; instead, the Sheriff's Office will recoup this expense with previously anticipated cash carry forward monies that have been remitted to Brevard County on the City's behalf The City's request needs to be documented to the County Comptroller in order for the Sheriff's Office to recoup these funds in this manner. Reconciled by: I I Deborah Barker Finance Director Revised 12/02/98 Cc: Mike Abels, Administrative Director Major George McGee, Cape/Port Precinct Ch. 30 F.S.1 • '. fS 1997 SHERIFFS ies in the budget ime provisions g serve for continge fl get, except that the et of the sheriff sit alt Ist of the sheriff- iget of the board this law shall be' law as the county iendments may bey the sheriff's offia in the budget sh commissioners or wdget commission par; and the budge- ;ommission, as the' the general fund -`` in of each. eriff an emergency le sheriff would be `: tithout the expend= e provided in the le board of county tion of additional) y commissioners'; further action is` of county commis 'G all of the sheriff's the Administration = ion of additional 3me time deliver a iistration Commis-. ssioners, and the,= udget commission Commission may plication, after due 3, and may grant or =" appropriations for ;e is granted, the ;r;i d the budget com= sion in the county;;% of the appropriate -~ call be brought into excess receipts in xcess receipts are the county fund it into balance by in the appropriate iget, and provision lade in the budget year. l of law to the con- i and maintenance .a within his or her, 12, 28, 35, ch. 69-106; s. 7, . 77-104; s. 85, ch. 79-190; s. 1, ch. 83-204; s. 35. ch.'`• 5-169: s. 12, ch. 96-406; s.. payment of salaries and expenses.— (th a sheriff shall requisition and the board of cpuntY rifirst g in Oct berrof each shall y arr,andeeach, atthe month ,after' hat at the first meeting nne-twelfth of the total amount gJanuaeted for ryprovided, eacn year, the board shall, at the request of the sher- ft pay one -sixth of the total appropriated, and one- ;y,edtti each month thereafter, which payments shall be not more than the total appropriation. Provided further zeet any part of the amount budgeted for equipment egg be paid at any time during the year upon the request of the sheriff. (2) The sheriff shall deposit the county warrant or warrants in his or her official bank account as provided s 30.51(3) and draw his or her own checks thereon in payment of the salaries of the sheriff and his or her deputies, clerks, and employees and the expenses of office. All salaries paid shall be supported by payrolls, and all expenses paid shall be supported by approved ps; provided, that the sheriff may draw a check to him- self or herself for the expense of an investigation, and may note on the voucher only the information that he or she may consider proper to divulge. (3) The sheriff may set up a revolving fund for pay- ment in cash of small items. The revolving fund shall be reimbursed from time to time by payment of the vouch- ers representing the cash payments. (4) The sheriff shall keep necessary budget accounts and records, and shall charge all paid bills and payrolls to the proper budget accounts. The reserve for contingencies, or any part thereof, may be transferred to any of the budget appropriations, in the discretion of the sheriff. With the approval of the board of county commissioners, or of the budget commission if there is a budget commission in the county, the budget may be amended as provided for county bud- gets in s. 129.06(2). (5) All expenses incurred in the fiscal year for which the budget is made shall be vouchered and charged to the budget for that year, and to carry out this purpose the books may be held open for 30 days after the end of the year. (6) All unexpended balances at the end of each fis- cal year shall be refunded to the board of county com- missioners, and deposited to the county fund or funds from which payment was originally made. History.—s. 4, ch. 57-368; s. 189, ch. 95-147. 30.501 Bailiffs' meals and lodging. —The sheriff may provide meals and lodging to bailiffs appointed by the sheriff who, by order of any court, provide security to sequestered juries. History.—s. 2, ch. 88-212. 30.51 Fees and commissions.— (1) No bills shall be rendered to the county for any services, nor shall any fees, commissions, or other remuneration for official services as sheriff be paid by the board of county commissioners of any county to the sheriff of the county except as provided by this section. All fees, commissions and other remuneration provided by law for services other than criminal shall be charged by the said sheriff to other authorities and parties doing business with their offices, and shall be paid over to the county as provided in this section. (2) The fees authorized, or a deposit sufficient to cover them, shall be collected in advance from the party who requests the service; provided, that services may be performed for any governmental agency or unit without advance payment, and the officer shall bill and collect the fees eamed from such agency after the ser- vice is performed or when the amount due is deter- mined. (3) Deposits for fees shall be placed in a depository trust account. The officer who receives the deposit shall keep an account with the depositor, and shall withdraw monthly from the deposits the fees eamed and shall remit them to the county fund or funds as provided by this section. (4) Fees or commissions commingled when received with other official collections may be depos- ited with such other collections in the trust account or accounts and distributed to the county fund or funds at the time that the other collections, with which they were received, are distributed. (5) All fees, commissions, or other funds collected by the sheriff for services rendered or performed by his or her office shall be remitted monthly to the county, in the manner prescribed by the auditor general. (6) No sheriff shall render to another county a bill for service of process in any criminal matter. History.—s. 5, ch. 57-368; s. 1, ch. 59-365; s. 8, ch. 69-82; s. 190, ch. 95-147. 30.52 Handling of public funds. —The sheriff shall keep public funds in his or her custody, either in his or her office in an amount not in excess of the burglary, theft, and robbery insurance provided, the cost of which is hereby authorized as an expense of the office, or in a depository in an amount not in excess of the security provided pursuant to s. 658.60 and the regulations of the Department of Banking and Finance. The title of the depository accounts shall include the word "sheriff' and the name of the county, and withdrawals from the accounts shall be made by checks signed by the duly qualified and acting sheriff of the county, or his or her designated deputy or agent. History.—s. 6, ch. 57-368; ss. 12, 35, ch. 69-106; s. 147, ch. 80-260; s. 191, ch. 95-147. 30.53 Independence of constitutional officials. — The independence of the sheriffs shall be preserved concerning the purchase of supplies and equipment, selection of personnel, and the hiring, firing, and setting of salaries of such personnel; provided that nothing herein contained shall restrict the establishment or operation of any civil service system or civil service board created pursuant to s. 14, Art. III, of the Constitu- tion of Florida, provided, further that nothing contained in ss. 30.48-30.53 shall be construed to alter, modify or change in any manner any civil service system or board, state or local, now in existence or hereafter established. History.—s. 7, ch. 57-368; s. 36, ch. 69-216. 371 30.555 Liability insurance. —The sheriff may obtain insurance to cover liability for damages arising out of claims for false arrests, false imprisonment, false or Meeting Type: Regular Meeting Date: 01-19-99 AGENDA Heading Considerations Item No. 3 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: COOPERATIVE PURCHASE OF NEW LABORATORY FUME HOOD DEPT. /DIVISION: WATER RECLAMATION/PUBLIC WORKS Requested Action: That the City Council consider approval of the public works director's request to purchase a new laboratory fume hood in the amount of $10, 872.00 Summary Explanation & Background: This item will be purchased under state contract. Staff recommends approval. See attached memo from the public works director. Exhibits Attached: Public works director's memo of 01-12-99 City Mapager s Office �i�-- Department WATER RECLAMATION/PUBLIC WORKS ci1/meetin 99910 4-9 49/hood.doc MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski: Public Works Director DATE: January 12, 1999 SUBJECT: City Council Agenda Item for January 19, 1999 State Contract Purchase for Laboratory Fume Hood with Assembly The current fume hood is unsafe and is in extremely poor condition. A Laboratory inspection revealed that the Baffles within the fume hood require replacement. The baffles are corroded to a point the system is non-functional. The manufacture no longer makes replacement parts; hence the baffles can not be replaced. As part of the Laboratory Renovation Project, a replacement Fume Hood was budget. A replacement Fume Hood with Assembly is available From Fisher Scientific under State Contract #490-000-96-1 in the amount of $10,872.02. This purchase is in conjunction with the purchase of a replacement base from Lab Design & Supply, in the amount of $1,550.00. Funds have been budged in the amount of $13,000 within the Enterprise Fund. Recommend the approval of a State Contract Purchase of a Fume Hood from Fisher Scientific in the amount of $10,872.02. Attachment CC: File 4700 PRINTING 5200 SAFETY SUPPLIES 5210 CHEMICALS 5230 UNIFORMS 5240 MOTOR FUELS 5250 SMALL TOOLS 5260 LAB SUPPLIES 5270 GENERAL SUPPLIES 5280 RECLAIMED WATER SUPPLIES 5400 MEMBERSHIPS & TRAINING 5410 OPERATING FEES & LICENSES 6400 CAPITAL EQUIPMENT: PRINTING OF BUSINESS FORMS. SAFETY EQUIPMENT. CHEMICALS NEEDED TO OPERATE PLANT. UNIFORM SERVICE AND SAFETY SHOES FOR EMPLOYEES. FUEL FOR VEHICLES AND EQUIPMENT. NEW AND REPLACEMENT TOOLS. MATERIALS AND SUPPLIES NEEDED TO OPERATE LABORATORY. PAPER, CLEANING AND OFFICE SUPPLY PRODUCTS. NECESSARY HARDWARE AND SUPPLIES FOR ESTABLISHING AND MAINTAINING REUSE SERVICE CONNECTIONS. FW & PCOA ANNUAL MEMBERSHIP; FSEA ANNUAL MEMBERSHIP: BOOKS AND INSTRUCTION MANUALS; SUBSCRIPTIONS; REGISTRATION FEES FOR SCHOOL AND SEMINARS. FDEP PLANT, LAB AND OPERATOR PERMITS AND LICENSES ABOVE GROUND GAS TANK 1/2 COST $ 11,750 PLANT TELEMETRY 10,000 FLOW METER FOR RECLAIMED WATER SYSTEM... 4,000 CHART RECORDERS - (3) CHLORINE, INFLOW, AND A SPARE............ 5,400 COMPUTER EQUIPMENT 10,000 FUME HOOD WITH ASSEMBLY 13,000 .41- DO METER 2,200 COPY MACHINE 10,000 SPECTRO PHOTO METER 5,500 CL2 TITRATOR 2,000 UTILITY VAN REPLACEMENT............. ........ ..... . ........ . .................... ........ 19,000 TOTAL CAPITAL 92,850 75 Unit 1 ea 1 ea 1 ea 1 ea 2 ea 1 ea 1 ea 1 ea 1 ea Vendor: Fisher Scientific Description 5 ft Protector Fume Hood Guardian Air Flow Monitor Work Surface Fiberglass Blower Base Unit Venting Duct Thermoplastic Elbow Coupling 90' FlexDuct Connection Weather Cup 12' Installation Part # Unit Price #0004143 $ 4147.00 #16-107-183 611.33 #NC 95634(13 642.86 #16 090 33 1556.67 #HM 90L06000 20.15 #16 071 10 364.00 #16 071 11 382.67 #NC 9268882 140.00 #16 307 209 452.67 TOTAL Florida State Contract #490-000-96-1 Fisher Acct # 119-858-02 Extended Price $ 4147.00 611.33 642.86 1556.67 40.30 364.00 382.67 140.00 452.67 2534.52 $10872 02 Budgeted Capital Equipment — Fume Hood w/Assembly Meeting Type: Regular Meeting Date: 01-19-99 AGENDA Heading Considerations Item No. 4 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: REUSE PROJECT PHASE II, CHANGE ORDER NO. 2, DIAL COMMUNICATIONS DEPT./DIVISION: Requested Action: That the CityCouncil consider the approval of Change Order No. 2 to Dial Communications in the amount of $40,000. Summary Explanation & Background: See the attached recommendation from the public works director. number of service drops in each area mentioned in the change order. The contract period will be extended (34) days. Staff recommends approval. He will also present information on the Exhibits Attached: Public works director's memo of 01-07-99 City gees Office - ,' ter` _ V, i� / Department WORKS WATER RECLAMATION/PUBLIC councu/meettitg[ LYWl7U t-19-99/dial2.doc MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulsk Public Works (Director DATE: January 7, 1999 SUBJECT: City Council Agenda Item for January 19, 1999 Change Order No. 2, Phase 2, Reclaimed Water Services The City advertised requests for bid for the construction of Phase II and III of the reclaimed water distribution system with services, on March 22, 1998. The bid opening was on April 15, 1998 at 3:00 p.m. at the City Hall Annex. The low bidder was Dial Communications, located in Tallahassee, Florida. City Council awarded the bid for the construction of Phase II and III on May 5, 1998. At the time of the bid award no provisions were made for Phase I of the reclaimed water program. On July 21, City Council approved an amendment to the contract to Dial Communication, Inc to include Phase I of the City's Reclaimed Water System Improvements. Change Order No. 1, for Phase 1, was approved by City Council in the amount of $96,225. Attached is a detailed summary of Change Order No. 2 for the area Phase 2 in the amount of $40,000. In addition, the contract period will be extended by 34 days. This change is due to the increased customer demand for reclaimed water services along Circle Drive and Lindsey Court. In addition, the line size to Harbor Heights Subdivision was increased from 4 inch to 6 inch to meet the hydraulic demand for the addition of Ocean Woods. This change order should complete the construction for the Phase 2 area. Funds are available within the Sewer Impact Fee Account and will require City Council approval for appropriation. Recommend the approval of Change Order Number 2 to Dial Communications Inc. and the appropriation for funds in the amount of $40,000. Attachments: Change Order No. 2 CC: File CONTRACT MODIFICATIONS CHANGE ORDER NO. 2 Date: December 23, 1998 Project: Phase II and II! - Reclaimed Water System Improvements City of Cape Canaveral Contractor: Dial Communication P.Q, box 10017 Tallahassee, FL 32302 DEC. 3 0 \VA Reasons for Change: 1) Add the following Items per City request, Phase 11 area (see attached sheet): SUMMARY OF CHANGES Additions by Change Order Number 2 . $40,000.00 SCHEDULE OF ADJUSTED CONTRACT COSTS Original Contract Amount $493,005.00 Not Addition by Cringe order No. 1 $96,225.00 Net Addition by Change Order No. 2 $40,000.00 Contract Amount after Change Order No. 2 .... , $034,230.00 CONTRACT DURATION IS HEREBY INCREASED BYDAYS Engineer's Certification I hereby certify that the accuracy of the support cost data attached hereto and, that in my considered professional oplrion, the prices quoted are both fair and reasonable and in proper ratio to the cost of ;he original work contracted for under competitive bidding. The change Is acceptable. Dial Communications, Inc. Contractor By Randall L. Stra Title: Construction Manag. Date /2/74f /90 ATTEST; 6y City Clerk Date Quentin L. Hampton Associates, Inc. Engineers By Mark A. Hampton, P.E. Title Vice President Date THIS CHANGE IS ACCEPTED BY; CITY OF CAPE CANAVERAL, FLORIDA Rocky Randeis Title Mayor Data 10( d _.62 I9_ t(h1Ei )OSSV O dIiH 1 ,NI100 72:[1 i31L 86 02-'311 CITY OF CAPE CANAVERAL RECLAIMED WATER SYSTEM IMPROVEMENTS CHANGE ORDER NO. 2 1) Provide additional reclaimed water lines and services (Phase II Area) A. Circle brave Item Area QTY Unit Unit price Total Price 1 4" PVC 030 LF $ 17.00 $ 16,810.00 2 r Reuse Service 11 EA $ 350.00 $ 3,850.00 3 4" Gate Valve 1 EA $ 450,00 $ 450.00 Total Circle Drive $ 20,110.00 B. Lindsey Court 1 4" PVC 330 LF $ 17.00 $ 5,610.00 2 A" Reuse Service 16 EA $ 350.00 $ 5,600.00 3 4" Gate Valve 1 EA $ 450.00 $ 450.00 Total Lindsey Court $ 11,660.00 C. Ocean Woods 1 4" PVC 230 LF $ 17.00 $ 3,910.00 2 4" Gate Valve 1 EA $ 450.00 $ 450.00 Total Ocean Woods $ 4,360.00 D. Harbor Drive 1 6" PVC 1290 LF $ 20.00 $ 23,800.00 2 4" PVC 1290 EA $ 17.00 $ (21,930.00) Total Harbor Drive $ 3,870.00 GRAND TOTAL $ 40,000.00 Notes. 1) All unit prices pc' original contract 2) Item A. and B. are additional streets 3) Item G Is a stub out for future service 4) Item D Is an Increase In pipe size from 4" to 6" 'n Harbor Height Subdivision Prepared by: QUENTIN L. HAMPTON ASSOCIATES, INC. Consulting Engineers December 23, 1998 zoo d t00' 131 IOSSY NO1,dl VH 1 NI1A30 (22.1 13n: 86 OS- '03H Meeting Type: Regular Meeting Date: 01-13-99 AGENDA Heading Considerations Item No. 5 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CHANGE ORDER NO. 2, FOR CONSTRUCTION ADMINISTRATION SERVICES DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS Requested Action: That the City Council consider the approval of Change Order No. 2 for construction administration and inspection services for reuse project phase 11 in the amount of $6,309 as recommended by the public works director. Summary Explanation & Background: This service is requested in support of additional construction activity in Change Order No. 2 to Dial Communications. See attached memo from the public works director. Staff recommends approval. Exhibits Attached: Public works director's memo of 01-12-99 City Manager's Office , - ' - / Department WATER RECLAMATION/PUBLIC WORKS 'r" n/council/m ti 19-99/dial.doc MEMORANDUM TO: Bennett C. Boucher City Manager FROM: DATE: RE: Ed Gardulski, Public Works Director January 12, 1999 City Council Agenda Item for January 19, 1999 Change Order 2 Phase 2 for Construction Administration and Inspection Services by Quentin L. Hampton and Associates. The City of Cape Canaveral advertised for Engineering Inspection Services for the City's Reclaimed Water System Improvements. On June 16 1998, City Council approved the Contract between the City and Quentin L. Hampton & Associates. As the result of the proposed Construction Change Order 2, Phase 2, the scope of the Reclaimed Water Project was extended. Attached is a copy of the cost breakdown for each of the assigned tasks. Funds are available though Impact fees and the SJRWMD matching grant approved by City Council. Recommend the approval of Change Order Number 2, Phase 2 to Hampton & Associates and the appropriation for funds in the amount of $6,309. Attachment CC: Sandra Sims, City Clerk PHASE I1 AND PHASE 1 1 RECLAIMED WATER SYSTEM IMPROVEMENTS (CHANGE ORDER NO. 2) Construction Administration and Obscrvation - Phase 11 - Chinos- Order No. 2 We proposed the following manpower schedule for constriction administration and observation. Description Manhours Rate Cost Construction Project Manager 7 $ 70 S 490 Director Construction Services 15 $ 43 $ 645 Administrative Aide 2 $ 28 $ 56 Subtotal (Construction Administration and Observation) -Phase 1[i Area $1,191 Resident Inspection Durline Construction of Phase 1I - Change Order No. 2: We proposed the following manpower schedule for resident inspection services during construction. Drs_critation Manhours Rate , tt Construction Project Representative 96 $ 36 $3,456 (24 work days x 4 hrs/day) Subtotal (Resident Inspection Services during Construction) -Phase II Area 53,456 Final Preparation of City "As -Built'' Drawings-Chage Order No. 2: Note; Includes original plan preparation for some areas. We propose the following manpower schedule Descripttign Manhours Rate col Drafting Technician 34 S 43 $1,462 Construction Project Representative 4 $ 36 $ 144 Project Manager 2 $ 28 $ 56 Subtotal "As -Built" Drawings -Phase II Area $1,662 Total Project Costs -Phase II Change Order No. 2 Work; Contract Administration $1,191 Resident Inspection $1,456 As -Built Preparation $1,662 TOTAL $6,309 Prepared by: QUENTIN L. H,AMPTON ASSOCIATES, INC. -Consulting Engineers - January S, 1999 Cr IMV Docunren,sf WPOOCSICepeufumo"f co2. wpd ZOO d --62 I9L fi06:13 ASSV NOld VH 1 111:00 c l' : 9I I;1E1 66 80 - ):VP Meeting Type: Regular Meeting Date: 01-19-99 AGENDA Heading Considerations Item No. 6 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: ADDENDUM IV TO THE CONCEPTUAL APROVAL AGREEMENT WITH THE FLORIDA COMMUNITIES TRUST DEPT./DIVISION: LEGISLATIVE Requested Action: That the City Council approve Addendum IV of the Conceptual Approval Agreement with the Florida Communities Trust for the purchase of the Banana River Park. Summary Explanation & Background: This addendum provides increased grant funding of $224,537.50 to a total not to exceed of $813,537.50 to purchase the (5) acre Banana River Park parcel. See attached addendum and correspondence. I recommend approval. Exhibits Attached: FCT's memo and addendum City Mar ager's Office .= - , % z` ✓ %, Department LEGISLATIVE unci tmeetin - 9-99/fct.doc orida Commrnuni ies Trust January 5, 1999 Mr. Bennett Boucher City Manager City of Cape Canaveral P.O. Box 326 Cape Canaveral, FL 32920-0326 RE: FCT Project Number 96-062-P7A Banana River Park (Cevesco parcel) City of Cape Canaveral Dear Mr. Boucher: On January 4, 1999, the governing body of the Florida Communities Trust (FCT) approved the project plan for the referenced project. Approval of the project plan includes an increase of the grant award by $224,537.50 to the lesser of $813,537.50 or 100% of the total project costs. The approval is contingent upon FCT staff approval of the management plan. Project plan approval constitutes a final agency action. This final agency action means that the FCT project funds needed to close the transaction are approved for release. Since this approval is a final agency action, the FCT is required by Chapter 120 to advertise this fact. Rule 9K-4.011(3), F.A.C., states the following: The Trust shall publish a Notice of Approval For Preservation 2000 Funds in the Florida Administrative Weekly that shall list each project plan that has received approval for funding, and the amount of funding approved. Any person with substantial interests that are or may be determined by the decision of the Trust to reject or approve the project plan may request an administrative proceeding pursuant to Section 120.57, Florida Statutes, and Rule 9K-1.008, Florida Administrative Code, within 21 days from publication of the Notice of Approval for Preservation 2000 Funds. A Notice of Approval will appear in the January 15, 1999, issue of the Florida Administrative Weekly. Due to printing deadlines, this is the earliest issue in which the ad could run. The 21 st DEPARTMENT OF COMMUNITY AFFAIRS • 2555 SHUMARD OAK BOULEVARD • TALLAHASSEE, FL 32399-2100 850/922-2207 • SuNCoM 292-2207 • FAX 850/921-1747 FII,K U.1 (,IJMM UNIT 1 Es MOST Kavuts Mr. Bennett Boucher January 5, 1999 Page 2 day after publication is February 5, 1999. A copy of the advertisement is included for your information. Addendum IV to the Conceptual Approval Agreement, enclosed, reflects an increase in the grant award approved by the governing board. Please execute the addendum and return it to the Trust as soon as possible. If you have any questions, please contact me or Trust Counsel, Ann Wild at (850) 488-0410. FCT staff will be working diligently to close the project. Sincerely, Anne Peery Executive Director AP/jd Enclosures: Copy of FAW advertisement Conceptual Approval Agreement Addendum IV NOTICE OF APPROVAL FOR PRESERVATION 2000 FUNDS The Florida Communities Trust ("Trust") reviewed and approved the project plan for a land acquisition project submitted under the Trust Preservation 2000 Program, Series P7A funding cycle. The project plan was reviewed in accordance with Rule 9K-4.011, F.A.C., at its January 4, 1999, meeting by the Trust governing body, which authorized that the project plan be approved, that the Chair execute the agreements for acquisition of the project sites and all other documents necessary to close the project and that funds be released as follows: Project: 96-062-P7A, Banana River Park Grantee: City of Cape Canaveral Amount of Approved Funds: the lesser of 100% of the final total project costs or $813,537.50, contingent on FCT staff approval of the management plan. NOTICE OF ADMINISTRATIVE HEARING RIGHTS Any person with substantial interests that are or may be determined by the approval of funds for projects by the Trust has a right to an informal administrative proceeding pursuant to Section 120.57(2), F.S., if the person does not dispute issues of material fact raised by this decision. If an informal proceeding is held, the petitioner will have the opportunity to be represented by counsel, to present to the agency written or oral evidence in opposition to the Trust action, or to present a written statement challenging the legal grounds upon which the Trust is justifying its actions. Alternatively, any person with substantial interests that are or may be determined by the approval of funds for projects by the Trust has a right to a formal administrative hearing pursuant to section 120.57(1), F.S., if the person disputes any issues of material fact stated in this decision. 1 At a formal hearing the petitioner may be represented by counsel, and will have the opportunity to present evidence and argument on all the issues involved, to conduct cross-examination and submit rebuttal evidence, to submit proposed findings of fact and orders, and to file exceptions to any order or hearing officer's recommended order. If a person with a substantial interest desires either an informal proceeding or a formal hearing, the person must file with the Trust Clerk a written response or pleading entitled "Petition for Administrative Proceedings" within 21 calendar days of the publication date of this notice of final agency action. The petition must be in the form required by Rule 9K-1.008, F.A.C. A petition is filed when it is received by the Trust Clerk at 2555 Shumard Oak Boulevard, Tallahassee, FL 32399-2100. A petition must specifically request an informal proceeding or a formal hearing, it must admit or deny each material fact contained in this decision, and it must state any defenses upon which the petitioner relies. If the petitioner lacks knowledge of a particular allegation of fact, it must so state and that statement will operate as a denial. Any person with substantial interests that are or may be determined by the approval of funds for projects by the Trust waives the right to an informal proceeding or a formal hearing if a Petition for Administrative Proceeding is not filed with the Trust Clerk within 21 days of the date of publication of the notice of final agency action. 2 CONTRACT # 98-CT-6K-97-7A-A1-062 FLORIDA COMMUNITIES TRUST P7A AWARD # 96-062-P7A ADDENDUM IV TO CONCEPTUAL APPROVAL AGREEMENT THIS ADDENDUM IV to the Conceptual Approval Agreement is entered into by and between the FLORIDA COMMUNITIES TRUST ("FCT"), a nonregulatory agency within the State of Florida Department of Community Affairs, and the CITY OF CAPE CANAVERAL ("FCT Recipient"), this day of , 1999. WHEREAS, the parties hereto entered into a Conceptual Approval Agreement which sets forth the conditions of conceptual approval that must be satisfied by FCT Recipient prior to the receipt of the FCT Preservation 2000 award and the restrictions that are imposed on the Project Site subsequent to its acquisition with the FCT Preservation 2000 award; WHEREAS, the initial term of the Conceptual Approval Agreement expired April 15, 1998; WHEREAS, the Conceptual Approval Agreement was amended by ADDENDUM Ito expire October 15,1998, by ADDENDUM II to modify the Project Site boundary and amount of the grant award, and by ADDENDUM III to expire April 15, 1999; WHEREAS, the FCT Recipient has requested that the FCT governing body amend the Conceptual Approval Agreement from a $589,000.00 award to a $813,537.50 award and the FCT governing body approved this request on January 4, 1999; WHEREAS, GENERAL CONDITIONS paragraph 14 of the Conceptual Approval Agreement states that the agreement may be amended at any time prior to FCT giving final project plan approval to the FCT Recipient. Any agreement must be set forth in a written instrument and agreed to by both the FCT Recipient and FCT; WHEREAS the parties hereto desire to amend the Conceptual Approval Agreement to increase the amount of the grant award; NOW THEREFORE, the FCT and FCT RECIPIENT mutually agree as follows: Section I.7. is hereby replaced, revised and superseded by the following: 7. The FCT Preservation 2000 award granted to the FCT Recipient will in no event exceed the lesser of ONE HUNDRED percent (100%) of the final total project costs, as defined in Rule 9K-4.002(31), F.A.C., or EIGHT HUNDRED THIRTEEN THOUSAND FIVE HUNDRED THIRTY-SEVEN AND 50/100 Dollars ($813,537.50), unless the FCT Governing Body approves a greater amount pursuant to Rule 9K-4.011(2)(a), F.A.C. ADDIV\96-062-P7A 1-4-99 The date of execution of this addendum shall be the date that the last party signs this addendum. THIS ADDENDUM IV TO CONCEPTUAL APPROVAL AGREEMENT, ADDENDUM III, ADDENDUM II, ADDENDUM I, the CONCEPTUAL APPROVAL AGREEMENT and its Exhibits "A", "B", and "C" embody the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have duly executed this ADDENDUM IV TO CONCEPTUAL APPROVAL AGREEMENT. CITY OF CAPE CANAVERAL FLORIDA COMMUNITIES TRUST By: By: Name: James F. Murley, Chair Date: Date: Accepted as to Form and Legal Sufficiency Accepted as to Form and Legal Sufficiency: Kohn Bennett, City Attorney Ann J. Wild, Trust Counsel Date: Date: A1'U ST: ADDIV\96-062-P7A 1-4-99 2 CONTRACT # 98-CT-6K-97-7A-A1-062 FLORIDA COMMUNITIES TRUST P7A AWARD # 96-062-P7A ADDENDUM IV TO CONCEPTUAL APPROVAL AGREEMENT THIS ADDENDUM IV to the Conceptual Approval Agreement is entered into by and between the FLORIDA COMMUNITIES TRUST ("FCT"), a nonregulatory agency within the State of Florida Department of Community Affairs, and the CITY OF CAPE CANAVERAL ("FCT Recipient"), this day of , 1999. WHEREAS, the parties hereto entered into a Conceptual Approval Agreement which sets forth the conditions of conceptual approval that must be satisfied by FCT Recipient prior to the receipt of the FCT Preservation 2000 award and the restrictions that are imposed on the Project Site subsequent to its acquisition with the FCT Preservation 2000 award; WHEREAS, the initial term of the Conceptual Approval Agreement expired April 15, 1998; WHEREAS, the Conceptual Approval Agreement was amended by ADDENDUM I to expire October 15,1998, by ADDENDUM 11 to modify the Project Site boundary and amount of the grant award, and by ADDENDUM III to expire April 15, 1999; WHEREAS, the FCT Recipient has requested that the FCT governing body amend the Conceptual Approval Agreement from a $589,000.00 award to a $813,537.50 award and the FCT governing body approved this request on January 4, 1999; WHEREAS, GENERAL CONDITIONS paragraph 14 of the Conceptual Approval Agreement states that the agreement may be amended at any time prior to FCT giving final project plan approval to the FCT Recipient. Any agreement must be set forth in a written instrument and agreed to by both the FCT Recipient and FCT; WHEREAS the parties hereto desire to amend the Conceptual Approval Agreement to increase the amount of the grant award; NOW THEREFORE, the FCT and FCT RECIPIENT mutually agree as follows: Section I.7. is hereby replaced, revised and superseded by the following: 7. The FCT Preservation 2000 award granted to the FCT Recipient will in no event exceed the lesser of ONE HUNDRED percent (100%) of the final total project costs, as defined in Rule 9K-4.002(31), F.A.C., or EIGHT HUNDRED THIRTEEN THOUSAND FIVE HUNDRED THIRTY-SEVEN AND 50/100 Dollars ($813,537.50), unless the FCT Governing Body approves a greater amount pursuant to Rule 9K-4.011(2)(a), F.A.C. ADDIV196-062-P7A 1-4-99 The date of execution of this addendum shall be the date that the last party signs this addendum. THIS ADDENDUM IV TO CONCEPTUAL APPROVAL AGREEMENT, ADDENDUM III, ADDENDUM II, ADDENDUM I, the CONCEPTUAL APPROVAL AGREEMENT and its Exhibits "A", "B", and "C" embody the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have duly executed this ADDENDUM IV TO CONCEPTUAL APPROVAL AGREEMENT. CITY OF CAPE CANAVERAL FLORIDA COMMUNITIES TRUST By: By: Name: James F. Murley, Chair Date: Date: Accepted as to Form and Legal Sufficiency Accepted as to Form and Legal Sufficiency: Kohn Bennett, City Attorney Ann J. Wild, Trust Counsel Date: - Date: Al'1'hST : ADDIV\96-062-P7A 1-4-99 2 Meeting Type: Regular Meeting Date: 01-19-99 AGENDA Heading Considerations Item No. 7 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: GRANT AWARD AGREEMENT WITH THE FLORIDA COMMUNITIES TRUST DEPT. /DIVISION: LEGISLATIVE Requested Action: That the City Council approve the grant agreement with the Florida Communities Trust for the purchase of the Banana River Park property. Summary Explanation & Background: This agreement outlines the general and site conditions the city must adhere to regarding the purchase, development and use of the property being purchased with these grant funds. I recommend approval. Exhibits Attached: FCT's letter of 01-04-99/Grant Agreement City Manager's, Office Department LEGISLATIVE ei1lmeeting/U 49 0f-I4 99/fct2.doc It tc]rida 'Clioni1iT ltlnJ1tme :ruse. Mr. Bennett C. Boucher City Manager City of Cape Canaveral Post Office Box 326 Cape Canaveral, Florida 32920 RE: FCT Project Name: FCT Project #: FCT Recipient: Dear Mr. Boucher: January 4, 1999 Banana River Park 96-062-P7A City of Cape Canaveral Purchase from Cevesco At the January 4, 1999, meeting of the governing body of Florida Communities Trust ("FCT"), the option agreement for purchase of the above -captioned property was approved. A fully executed agreement will be sent to you by FCT for your use. The option payment referenced in paragraph 2 will be forwarded to the Seller when received from the Comptroller. Before the Purchaser can exercise this option, all items required in the option agreement must be received and approved by the Purchaser in the stated time periods in order to meet the option expiration date of May 30, 1999. It is the desire of FCT to close this transaction as soon as possible while providing sufficient time for compliance with the terms and conditions of the option agreement. Attached please find a copy the check list that I will use to approve the exercise of the option by FCT. The items requiring action by the City of Cape Canaveral are in bold print. Enclosed please find the Grant Award Agreement and draft Purchaser's Reconciliation of Total Project Costs statement. Three originals of the Grant Award Agreement should be completed on page 3, signed by the City and returned to me for signature by FCT as soon as possible. Please review the Purchaser's Reconciliation of Total Project Costs statement and advise me of revisions, if any, in sufficient time for me to send you the final document for execution by the City and return to FCT for execution prior to the closing of this transaction. DFPARrMENr oFF C.r)MMI:NIT) AEEAIRs • 2555 Sig_.,.:OAK kiO1. VAR. • i .I AfIAS•FT, FL 2399-210t) • SuNCoi 292-2207 • FAX 850/921-1747 Mr. Bennett C. Boucher January 4, 1999 Page Two Addendum IV to the Conceptual Approval Agreement increasing the amount of the grant award will be sent to directly by FCT for signature by the City and return to FCT. The Conceptual Approval Agreement for this project expires on May 30, 1999. It is the intent of FCT to complete this transaction well in advance of this date. Please use any expediting local procedures to provide the required items so that this may be accomplished. Thank you for your cooperation in this matter. If you have any questions please contact me at (850)488-0410. My facsimile number is (850)922-2679. Sincerely, Ann J. Wild Trust Counsel AJW/am Enclosure City of Cape Canaveral Banana River Park FCT Project #96-062-P7A Seller: Cevesco, Inc. CHECKLIST FOR CLOSING* 1. Written and signed designation of warrant payee from Seller, if other than Seller as listed on the option agreement, before warrant ordered: Name: Address: FEID # 2. Determination of final approved purchase price based on final survey and title insurance commitment as reviewed and approved 3. Environmental site assessment, provided by Seller, reviewed and approved by Purchaser, including acceptance letter from City of Cape Canaveral 4. Survey, provided by Seller, reviewed and approved by Purchaser 5. Title insurance commitment provided by Seller, reviewed and approved by Purchaser Closing Agent: Name: Address: Telephone: Facsimile: 6. Sellers' closing documents reviewed and approved by Purchaser Sample forms to Sellers' closing agent for: Warranty deed to: City of Cape Canaveral Title, Possession & Lien Affidavit Environmental Affidavit Other closing documents: Closing statement Corporate addendum requirements: Corporate resolution Certificate of good standing Opinion of Counsel letter 7. Prepare: Purchasers reconciliation statement ,Draft to City of Cape Canaveral for review and approval Final to City of Cape Canaveral for signature Final returned to FCT for signature Grant Award Agreement t-To City of Cape Canaveral for signature Final returned to FCT for signature 8. Management plan approved 9. Addendum IV to the Conceptual Approval Agreement signed by the City and returned to FCT for signature 10. Approve exercise of option 11. Prepare option exercise letter 12. Order state warrant for FCT share of purchase price 13. Prepare closing instruction letter to closing agent 14. Set closing date and mail closing package to closing agent *Items in bold require action by City of Cape Canaveral This document prepared by: Ann J. Wild Florida Communities Trust Department of Community Affairs 2555 Shumard Oak Blvd. Tallahassee, FL 32399 FLORIDA COMMUNITIES TRUST P7A AWARD# 96-062-P7A FCT Contract# GRANT AWARD AGREEMENT THIS AGREEMENT is entered into this _ day of , 1999, by and between the FLORIDA COMMUNITIES TRUST ("FCT"), a nonregulatory agency within the State of Florida Department of Community Affairs, and the CITY OF CAPE CANAVERAL, a political subdivision of the State of Florida ("FCT Recipient"), in order to impose terms, conditions, and -restrictions on the use of the proceeds of certain bonds, hereinafter described, and the lands acquired with such proceeds and as described in Exhibit "A" attached hereto and made a part hereof ("Project Site"), as shall be necessary to ensure compliance with applicable Florida Law and federal income tax law and to otherwise implement provisions of Chapters 253, 259, and 380, Florida Statutes. WHEREAS, Part III Chapter 380, Florida Statutes, the Florida Communities Trust Act, creates a nonregulatory agency within the Department of Community Affairs, which will assist local governments in bringing into compliance and implementing the conservation, recreation and open space, and coastal elements of their comprehensive plans and in otherwise conserving natural resources and resolving land use conflicts by providing financial assistance to local governments to carry out projects and activities authorized by the Florida Communities Trust Act; WHEREAS, Section 1 of the Florida Preservation 2000 Act provides for the distribution of ten percent (10%) of the net Preservation 2000 Revenue Bond proceeds to the Department of Community Affairs to provide land acquisition grants and loans to local governments through the FCT; WHEREAS, the Governor and Cabinet authorized the sale and issuance of State of Florida Department of Natural Resources Preservation 2000 Revenue Bonds ("Bonds"); WHEREAS, the Bonds were issued as tax-exempt bonds, meaning that the interest on the Bonds is excluded from the gross income of Bondholders for federal income tax purposes; GAA\96-062-P7A 1/4/99 WHEREAS, Rule 9K-4.010(2)(f), F.A.C., authorizes FCT to impose conditions for funding on those FCT applicants whose projects have been selected for funding in accordance with Rule Chapter 9K-4, F.A.C.; WHEREAS, the FCT has approved the terms under which the Project Site is acquired and the deed whereby the FCT Recipient acquires title to the Project Site shall contain such covenants and restrictions as are sufficient to ensure that the use of the Project Site at all times complies with Section 375.051, Florida Statutes and Section 9, Article XII of the State Constitution and shall contain clauses providing for the conveyance of title to the Project Site to the Board of Trustees of the Internal Improvement Trust Fund upon the failure of the FCT Recipient to use the Project Site acquired thereby for such purposes; and WHEREAS, such covenants and restrictions shall be imposed by an agreement which shall describe with particularity the real property which is subject to the agreement and shall be recorded in the county in which the real property is located; and WHEREAS, the purpose of this Agreement is to set forth the covenants and restrictions that are imposed on the Project Site subsequent to its acquisition with the FCT Preservation 2000 Bond award. NOW THEREFORE, in consideration of the mutual covenants and undertakings set forth herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, FCT and FCT Recipient do hereby contract and agree as follows: I. GENERAL CONDITIONS. 1. Upon execution and delivery by the parties hereto, the FCT Recipient shall cause this Agreement to be recorded and filed in the official public records of Brevard County, Florida, as referenced in the warranty deed vesting fee simple title to the Project Site in the FCT Recipient, and in such manner and in such other places as FCT may reasonably request, and shall pay all fees and charges incurred in connection therewith. 2. The FCT Recipient and FCT agree that the State of Florida Department of Environmental Protection will forward this Agreement to Department of Environmental Protection Bond Counsel for review. In the event Bond Counsel opines that an amendment is required to this Agreement so that the tax exempt status of the Preservation 2000 Bonds is not jeopardized, FCT and FCT Recipient shall amend the Agreement accordingly. GAA\96-062-P7A 1/4/99 2 3. This Agreement may be amended at any time. Any amendment must be set forth in a written instrument and agreed to by both the FCT Recipient and FCT. 4. This Agreement and the covenants and restrictions contained herein shall run with the Property herein described and shall bind, and the benefits shall inure to, respectively, the FCT and the FCT Recipient and their respective successors and assigns. 5. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, with respect to both substantive rights and with respect to procedures and remedies. 6. Any notice required to be given hereunder shall be given by personal delivery, by registered mail or by registered expedited service at the addresses specified below or at such other addresses as may be specified in writing by the parties hereto, and any such notice shall be deemed received on the date of delivery if by personal delivery or expedited delivery service, or upon actual receipt if sent by registered mail. FCT: FCT Recipient: Florida Communities Trust Department of Community Affairs 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 ATTN: Executive Director ATTN: 7. If any provision of the Agreement shall be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. II. PROJECT SITE REQUIREMENTS IMPOSED BY CHAPTER 259, CHAPTER 375, AND CHAPTER 380, PART III, FLORIDA STATUTES. 1. If any essential term,or condition of this grant agreement is violated by the FCT Recipient or by some third party with the knowledge of the FCT Recipient and the FCT Recipient does not correct the violation within 30 days of notice of the violation, fee simple title to all interest in the Project Site shall be conveyed to the Board of Trustees of the Internal Improvement Trust Fund. The FCT shall treat such property in accordance with Section 380.508(4)(e), Florida Statutes. GAA\96-062-P7A 1/4/99 3 2. Any transfer of the Project Site shall be subject to the approval of FCT and FCT shall enter into a new agreement with the transferee, containing such covenants, clauses, or other restrictions as are sufficient to protect the interest of the people of Florida. 3. The interest, if any, acquired by the FCT Recipient in the Project Site will not serve as security for any debt of the FCT Recipient unless FCT approves the transaction. 4. If the existence of the FCT Recipient terminates for any reason, title to all interest in real property it has acquired with the FCT award shall be conveyed to the Board of Trustees of the Internal Improvement Trust Fund, unless FCT negotiates an agreement with another local government or nonprofit organization which agrees to accept title to all interest in and to manage the Project Site. 5. In the event that the Project Site is damaged or destroyed or title to the Project Site, or any part thereof, is taken by any governmental body through the exercise or the threat of the exercise of the power of eminent domain, the FCT Recipient shall deposit with the FCT any insurance proceeds or any condemnation award, and shall promptly commence to rebuild, replace, repair or restore the Project Site in such manner as is consistent with the Agreement. The FCT shall make any such insurance proceeds or condemnation award moneys available to provide funds for such restoration work. In the event that the FCT Recipient fails to commence or to complete the rebuilding, repair, replacement or restoration of the Project Site after notice from the FCT, the FCT shall have the right, in addition to any other remedies at law or in equity, to repair, restore, rebuild or replace the Project Site so as to prevent the occurrence of a default hereunder. Notwithstanding any of the foregoing, FCT will have the right to seek specific performance of any of the covenants and restrictions of this Agreement concerning the construction and operation of the Project Site. III. PROJECT SITE OBLIGATIONS IMPOSED BY FCT ON THE FCT RECIPIENT. 1. The Project Site shall be managed only for the conservation, protection and enhancement of natural and historical resources and for passive, natural resource -based public outdoor recreation which is compatible with the conservation, protection and enhancement of the Project Site, along with other related uses necessary for the accomplishment of this purpose. The proposed uses for the Project Site are specifically designated in the Project Plan as approved by FCT. GAA\96-062-P7A 1/4/99 4 2. The FCT Recipient shall prepare and submit to FCT an annual report as required by Rule 9K-4.013, F.A.C. 3. The FCT Recipient shall ensure that the future land use designation assigned to the Project Site is for a category dedicated to open space, conservation, or outdoor recreation uses as appropriate. If an amendment to the FCT Recipient's comprehensive plan is required to comply with this paragraph, the amendment shall be proposed at the next comprehensive plan amendment cycle available to the FCT Recipient. 4. FCT Recipient shall ensure, and provide evidence thereof to FCT, that all activities under this Agreement comply with all applicable local, state, regional and federal laws and regulations, including zoning ordinances and the adopted and approved comprehensive plan for the jurisdiction as applicable. Evidence shall be provided to FCT that all required licenses and permits have been obtained prior to the commencement of any construction. 5. The FCT Recipient shall, through its agents and employees, prevent the unauthorized use of the Project Site or any use thereof not in conformity with the FCT approved project plan. 6. FCT staff or its duly authorized representatives shall have the right at any time to inspect the Project Site and the operations of the FCT Recipient at the Project Site. 7. All buildings, structures, improvements, and signs shall require the prior written approval of FCT as to purpose. Further, tree removal, other than non-native species, and/or major land alterations shall require the written approval of FCT. The approvals required from FCT shall not be unreasonably with- held by FCT upon sufficient demonstration that the proposed structures, buildings, improvements, signs, vegetation removal or land alterations will not adversely impact the natural resources of the Project Site. The approval by FCT of the FCT Recipient's management plan addressing the items mentioned herein shall be considered written approval from FCT. 8. If archaeological and historic sites are located on the Project Site, the FCT Recipient shall comply with Chapter 267, Florida Statutes. The collection of artifacts from the Project Site or the disturbance of archaeological and historic sites on the Project Site will be prohibited unless prior written authorization has been obtained from the Department of State, Division of Historical Resources. 9. The FCT Recipient shall ensure that the Project Site is identified as being publicly owned and operated as a passive, natural resource -based public outdoor recreational site in all signs, literature and advertising regarding the Project Site. The GAA\96-062-P7A 1/4/99 5 FCT Recipient shall erect a sign(s) identifying the Project Site as being open to the public and as having been purchased with funds from FCT and FCT Recipient. IV. OBLIGATIONS INCURRED BY FCT RECIPIENT AS A RESULT OF BOND PROCEEDS BEING UTILIZED TO PURCHASE THE PROJECT SITE. 1. If the Project Site is to remain subject, after its acquisition by the State and the FCT Recipient, to any of the below listed activities or interests, the FCT Recipient shall provide at least 60 days written notice of any such activity or interest to FCT prior to the activity taking place, and shall provide to FCT such information with respect thereto as FCT reasonably requests in order to evaluate the legal and tax con- sequences of such activity or interest: a. any lease of any interest in the Project Site to a non -governmental person or organization; b. the operation of any concession on the Project Site to a non -governmental person or organization; c. any sales contract or option to buy things attached to the Project Site to be severed from the Project Site, with a non -governmental person or organization; d. any use of the Project Site by non -governmental persons other than in such person's capacity as a member of the general public; e. a management contract of the Project Site with a non -governmental person or organization; and f. such other activity or interest as may be specified from time to time in writing by FCT to the FCT Recipient. 2. FCT Recipient agrees and acknowledges that the following transaction, events, and circumstances may not be permitted on the Project Site as they may have negative legal and tax consequences under Florida law and federal income tax law: a. a sale of the Project Site or a lease of the Project Site to a non -governmental person or organization; b. the operation of a concession on the Project Site by a non -governmental person or organization; c. a sale of things attached to the Project Site to be severed from the Project Site to a non -governmental person or organization; GAA\96-062-P7A 1/4/99 6 d. any change in the character or use of the Project Site from that use expected at the date of the issuance of any series of bonds from which the disbursement is to be made; e. any use of the Project Site by non -governmental persons other than in such person's capacity as a member of the general public; f. a management contract of the Project Site with a non -governmental person or organization; and g. such other activity or interest as may be specified from time to time in writing by FCT to the FCT Recipient. DELEGATIONS AND CONTRACTUAL ARRANGEMENTS BETWEEN THE FCT RECIPIENT AND OTHER GOVERNMENTAL BODIES, NOT FOR PROFIT ENTITIES, OR NON GOVERNMENTAL PERSONS FOR USE OR MANAGEMENT OF THE PROJECT SITE WILL IN NO WAY RELIEVE THE FCT RECIPIENT OF THE RESPONSIBILITY TO ENSURE THAT THE CONDITIONS IMPOSED HEREIN ON THE PROJECT SITE AS A RESULT OF UTILIZING BOND PROCEEDS TO ACQUIRE THE PROJECT SITE ARE FULLY COMPLIED WITH BY THE CONTRACTING PARTY. V. CONDITIONS THAT ARE PARTICULAR TO THE PROJECT SITE AS A RESULT OF THE FCT APPROVED MANAGEMENT PLAN. 1. The FCT Recipient shall provide outdoor recreational facilities including a nature trail, boardwalk, benches, tables and grass soccer field on the Project Site. The facilities shall be developed in a manner that allows the general public reasonable access for observation and appreciation of the significant natural resources on the Project Site without causing harm to those resources. 2. The water quality of the Banana River shall be protected from all improvements and recreational activities proposed on the Project Site. 3. The timing and extent of a vegetative survey of vegetative communities and plant species on the Project Site shall be specified in the management plan. The FCT Recipient shall detail how the survey shall be used during development of the site to insure the protection, restoration, and preservation of the natural resources on the Project Site. 4. The mangrove fringe that exists on the Project Site and adjacent seagrass beds shall be preserved and appropriately managed to ensure the long-term viability of these communities. GAA\96-062-P7A 1/4/99 7 5. The FCT Recipient shall ensure that the Project Site and listed animal species and their habitat are sufficiently buffered from the adverse impacts of adjacent land uses. 6. The Project Site shall be managed in a manner that will optimize habitat conditions for listed wildlife species that utilize or could potentially utilize the Project Site, including the manatee and wading and shore birds. The FCT Recipient shall coordinate with the Department of Environmental Protection and Game and Fresh Water Fish Commission on the management of the Project Site for the protection of listed species and listed species habitat. The FCT Recipient shall conduct periodic surveys of listed species using the Project Site and develop informational signs relating to protection of listed animal species and their habitat. 7. The FCT Recipient shall restore approximately 2 acres of the Project Site by removing invasive exotic vegetation from the shoreline and replanting the site with native vegetative species. The FCT Recipient Shall periodically monitor the site for the recurrence of exotic species. 8. The FCT Recipient shall coordinate management of the Project Site with the Department of Environmental Protection's Banana River Aquatic Preserve Program and the proposed Brevard County Manatee Protection Plan. 9. Prior to the commencement of any proposed development activities, measures will be taken to determine the presence of any archaeological sites. All planned activities involving known archaeological sites or potential site areas shall be closely coordinated with the Department of State, Division of Historic Resources in order to prevent the disturbance of significant sites. 10. The FCT Recipient shall coordinate management of the Project Site with the Manatee Sanctuary Park site to the south. 11. Pedestrian and bicycle access to the Project Site shall be promoted as an alternative to automobile transportation by providing pedestrian walkways and bicycle parking stands. 12. The requirements imposed by other grant program funds that may be sought by the FCT Recipient for activities associated with the Project Site shall not conflict with the terms and conditions of the FCT award. GAA\96-062-P7A 1/4/99 8 THIS GRANT AWARD AGREEMENT embodies the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement. Witness: CITY OF CAPE CANAVERAL BY: Witness Name: Its: MAYOR Date: Witness Name: Attest: Clerk Sandra Sims Accepted -as to Legal Form and Sufficiency: Kohn Bennett, City Attorney Date: STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this day of , by , as . He\She is personally known to me. Notary Public Print Name: Commission No. My Commission Expires: GAA\96-062-P7A 1/4/99 9 FLORIDA COMMUNITIES TRUST Witness Name: James F. Murley, Chair Date: Witness Name: Accepted as to Legal Form and Sufficiency: Ann J. Wild, Trust Counsel Date: STATE OF FLORIDA COUNTY OF LEON The foregoing instrument was acknowledged before me this day of , 1999, by JAMES F. MURLEY, as Chair of the Florida Communities Trust. He is personally known to me. Notary Public Print Name: Commission No. My Commission Expires: GAA\96-062-P7A 1/4/99 10 EXHIBIT "A" (attach legal description) GAA\96-062-P7A 1/4/99 11 City of Cape Canaveral Banana River Park FCT Project #96-062-P7A Contract #99-CT-6K-97-7A-K1-062 Date TOTAL PROJECT COSTS DRAFT PURCHASER'S RECONCILIATION OF TOTAL PROJECT COSTS Land Purchase Price Total Land Purchase Price Acquisition Expenses Survey $ 5,000.00(2) Appraisals 2,500.00 Appraisal Review 2,000.00 Title Insurance 2,037.50(2) Environmental Audit 2,000.00(2) Total Acquisition Expenses Total Project Coats $800,000.00(1) $ 13,537.50 COMPUTATION OF GRANT AWARD AND LOCAL MATCH AMOUNT FCT Award Computation Share of Purchase Price Share of Acquisition Expenses Total Share of Project Costs Total Project Costs $800,000.00 13,537.50 $813,537.50(3) $ 813,537.50 $ 813,537.50 COMPUTATION OF PREPAIDS, REIMBURSEMENTS, ADDITIONAL COSTS AND AMOUNTS DUE AT CLOSING FLORIDA COMMUNITIES TRUST FCT Prepaid Project Coats Appraisal Review Option Payment Total Prepaid Costs $ 2,000.00 100.00 $ 2,100.00 FCT Reimbursements After Closing Survey $ 5,000.00 Environmental Site Assessment 2,000.00 Title Insurance 2,037.50 Total Reimbursement After Closing $ 9,037.50 FCT Amount Due At Closing Share of Total Project Costs Less Total Prepaid Costs Less Total Reimbursements after closing Total Amount Due From FCT At Closing CITY OF CAPE CANAVERAL City Prepaid Project Costs Appraisals $ 2,500.00 Total Prepaid Costs $ 2,500.00 Additional Costs Record Grant Award Agreement $ 55.50 Total Additional Costs $ 55.50(4) $813,537.50 2,100.00 9,037.50 $802,400.00 City of Cape Canaveral Banana River Park FCT Project #96-062-P7A Contract #99-CT-6K-97-7A-K1-062 Date Page 2 City Amount Due At Closing Share of Total Project Costs Plus Total Additional Costs Less Total Prepaid Costs Total Amount Due To City At Closing DRAFT $ - 0 - 55.50 2,500.00 $ 2,444.50 TOTAL AMOUNT DUE FROM PURCHASERS AT CLOSING $802,400.00 Disbursements at Closing: Seller: Purchase Price $800,000.00 Less Option Payment 100.00 Balance of Purchase Price Due $ 799,900.00 Clerk of Court: Record Grant Award Agreement 55.50 City of Cape Canaveral: Reimbursement for prepaid costs 2,444.50 Total Amount Due for Purchasers at Closing $802,400.00 Notes: (1) Pursuant to memorandum from Henry C. Entreken, Jr. to Anne Peery dated October 19, 1998, the Maximum Approved Purchase Price is $864,000.00. (2) Pursuant to the terms of the Option Agreement, the Seller paid the costs of title insurance, survey and environmental site assessment. 50% of the cost of title insurance is to be reimbursed by Purchaser upon receipt and approval of the final title insurance policy. 50% of the cost of survey, up to a maximum of $5,000.00, and 50% the cost of the environmental site assessment, up to a maximum of $2,000.00, will be reimbursed to the Seller by the Purchaser after closing and upon evidence of payment by the Seller. (3) Pursuant to the terms of the Conceptual Approval Agreement, as amended by board action of the Florida Communities Trust, the amount of the grant shall not exceed the lesser of $813,537.50 or 100% of the total project cost. The foregoing reconciliation of Purchasers' costs is hereby approved by the undersigned. CITY OF CAPE CANAVERAL FLORIDA COMMUNITIES TRUST By: Its: Steven M. Seibert, Chair Date: Date: MEMORANDUM DATE: JANUARY 14, 1999 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANDREA BOWERS CITY TREASURER SUBJECT: QUARTERLY BUDGET REPORT & TRANSFERS FOR THE PERIOD ENDING 12/31/98 We are now into the fiscal year 1998/99 with our first quarter complete. Priority projects remain installation of the reuse system, Phases I, II, and III, and the ongoing beautification of the city. Revenues for the first quarter are within expectations at 28% collection for the General Fund and 16% (on paper) for the Sewer Fund. This is slightly lower than the 25% expected as the utility accruals run one month behind. Attached for your consideration is a list of suggested budget amendments for the quarter ended 12/31/98. Only those items representing a significant change in fiscal policy have been offered for adjustment. GENERAL FUND Revenues: There are three line items to be increased for this first quarter. The first is for the COPS Fast Grant. At the time of budget planning, we did not expect to receive any more funding from the existing grant, but due to the diligence of Deputy E. Perry, we received an extension and thus claimed the final outlay of $5,680. This completes the $75,000 grant with all funds available to us collected. Deputy Perry informs me that he is working on the applications required to qualify for another grant. The second is recognition of the pending Florida Department of Environmental Protection (FURDAP) Grant to assist in the purchase of Patriot's Park. A deal was struck, with a purchase price of $40,000 plus closing costs. It is expected that the grant will cover $30,000 of this cost. The third line item to increase is Violations of Local Ordinances. This is increased due to the payment of the Faulkner Lien in the amount of $1,955. Honorable Mayor, et al Page Two January 14, 1999 Expenses: Legislative: At the urging of our Mayor, all public seating in the Council chambers has been replaced with new, more comfortable chairs. This was done at a cost of $1,655 and Operating Supplies has been increased respectively. Administration: Contractual Services are being increased $1,000 to cover the cost of storing our records at the Trade Free Zone. This promises to be a positive alternative to the small space available in the Annex. Membership & Training is also increased $347 to cover memberships in the Space Coast Human Resource Assoc., Society of Human Resource Managers, International Public Personnel Assoc. and the Brevard Clerks Assoc. for our City Clerk and Deputy City Clerk. Public Safety: Our Citizen's Observer Program has been very active this year and requires an increase of $1,000 to help fund the materials needed to hold the classes on CPR. This class is designed to be very comprehensive and instruct the most current methods of lifesaving. These classes will be open to Cape Canaveral Police, employees and citizens alike, as space allows and are planned to be ongoing. Non -Departmental: Transfers to the Capital Improvement fund are increased by $62,789. A breakdown of this amount will be expanded on in the following section. With increased revenue of $37,135 and increased General Fund spending of $66,791, the Contingency account is reduced by $29,656. CAPITAL IMPROVEMENT FUND It is requested that $5,000 be budgeted for the Street Department for the purchase of lawn mowing equipment. Although planned for purchase in FY 01/02, the need is current. The following expenditures have already been approved by Council and are more housekeeping in nature. The purchase of equipment for the Sheriff's Dept. requires an increase of $15,789, council approved 10/6/98. The purchase of the property known as Patriot's park, purchase price of $40,000 and estimated closing costs of $2,000 require an entry to appropriate funding in Parks & Recreation. Honorable Mayor, et al Page Three January 14, 1999 SEWER FUND Funding appropriated in FY 97/98 for Phases I, II, and III, but not expended, requires a budget adjustment. These purchase orders were not closed out and continue in effect. Fund balance for FY 97/98 was restricted to cover these planned expenditures. Required by phase: Phase I 18,714 Phase II 248,886 Phase III 264,253 Funding will come from Cash Forward Expansion funds. Audit Expenses in the amount of $3,500 were incurred in the Close Out audits of our State Revolving Loans. Both loans were closed out by the State with no pending questions. Change Order #2, for Reuse - Phase II, is requested by our Public Works Director. This would represent an additional $40,000 to Dial Communication, Inc. and $6,309 to Quentin Hampton. The above expenditures would be funded out of Contingency. CITY OF CAPE CANAVERAL BUDGET TRANSFERS FOR THE THREE MONTHS ENDED DECEMBER 1998 LINE ITEM NUMBER ACCOUNT NAME 3/31/98 BUDGET 6/30/98 BLANCE AMENDMENTS BALANCE 001-331.2000 001-334.7000 001-354.1000 GENERAL FUND GENERAL FUND REVENUE COPS FAST GRANT RECREATION GRANT - FURDAP VIOLATIONS OF LOCAL ORDINANCES AMENDED GENERAL FUND REVENUE LEGISLATIVE 001-1-511.5200 OPERATING SUPPLIES 001-2-513.3400 001-2-513.5400 AMENDED LEGISLATIVE EXPENDITURES ADMINISTRATION CONTRACTUAL SERVICES MEMBERSHIP & TRAINING AMENDED ADMINISTRATIVE EXPENDITURES PUBLIC SAFETY 001-4-521.3410 CITIZEN'S OBSERVER PROGRAM AMENDED PUBLIC SAFETY EXPENDITURES NON -DEPARTMENTAL 001-17-901.9110 TRANSFER TO CAPITAL IMPROVEMENT FUND 001-17-901.9900 CONTINGENCY AMENDED NON-DEPT. EXPENDITURES AMENDED GENERAL FUND REVENUE AMENDED GENERAL FUND EXPENDITURES 0 5,680 5,680 0 30,000 30,000 500 1,455 1,955 37,135 1,250 1,655 2,905 1,655 630 1,000 1,630 3,200 347 3,547 1,347 500 1,000 1,500 1,000 163,112 62,789 225,901 61,126 -29,656 31,470 33,133 37,135 37,135 CITY OF CAPE CANAVERAL BUDGET TRANSFERS FOR THE THREE MONTHS ENDED DECEMBER 1998 LINE ITEM NUMBER ACCOUNT NAME 3/31/98 BLANCE BUDGET 6/30/98 AMENDMENTS BALANCE CAPITAL IMPROVEMENT FUND REVENUE 301-380.5000 TRANSFER FROM GENERAL FUND EXPENDITURES 301-25-522.6400 CAPITAL EQUIPMENT - SHERIFF'S 301-25-541.6460 CAPITAL EQUIPMENT - STREET DEPT. 301-25-572.6440 CAPITAL EQUIPMENT - RECREATION FURDAP 401-300.1000 401-10-535.3200 401-19-901.6311 401-19-901.6312 401-19-901.6313 401-19-901.9900 AMENDED CAPITAL IMPROV. EXPENDITURES SEWER FUND REVENUE CASH FORWARD AMENDED SEWER FUND REVENUE EXPENDITURES AUDIT EXPENSE REUSE - PHASE I REUSE - PHASE II REUSE - PHASE III CONTINGENCY AMENDED SEWER FUND EXPENDITURES 163,112 47,362 73,750 0 0 12,500 0 0 0 242,693 62,789 225,901 15,789 5,000 42,000 62,789 531,853 531,853 3,500 18,714 295,195 264,253 -49,809 531,853 63,151 78,750 42,000 531,853 16,000 18,714 295,195 264,253 192,884 Meeting Type: Regular Meeting Date: 01-19-99 AGENDA Heading Resolutions Item No. 9 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 99-01, APPOINTING ALTERNATE MEMBERS TO THE PLANNING & ZONING BOARD DEPT./DIVISION: LEGISLATIVE Requested Action: That the City Council consider the appointment of (2) alternate members to the Planning & Zoning Board. Summary Explanation & Background: The Planning & Zoning Board recommended Mr. Leo Nicholas as the l' alternate and Mr. Paul Acson as the 2°d alternate. Please advise. Exhibits Attached: Resolution No. 99-01 City 's Office Department LEGISLATIVE / ' / --_____ g:/ad ouncil/m19-99/99-01. doc RESOLUTION NO. 99-01 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING ONE FIRST ALTERNATE AND ONE SECOND ALTERNATE MEMBER TO THE PLANNING AND ZONING BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Cape Canaveral, Florida, has by Ordinance No. 53-73 created a Board known as the Planning and Zoning Board; and WHEREAS, it is now incumbent upon the City Council of the City of Cape Canaveral to appoint one (1) first alternate member and one second alternate member to said Board. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Florida, as follows: SECTION 1. is hereby appointed as a first alternate member of the Planning and Zoning Board of the City of Cape Canaveral, Florida, with a term to expire on September 15, 1999 and is hereby appointed as a second alternate member of the Planning and Zoning Board of the City of Cape Canaveral, Florida, with a term to expire on September 15, 2000. SECTION 2. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 19th day of January 1999. Rocky Randels, MAYOR ATTEST: Sandra O. Sims, CITY CLERK NAME FOR AGAINST APPROVED AS TO FORM: BRUNS HERNANDEZ PETSOS RANDELS Kohn Bennett, CITY ATTORNEY TREVERTON G:\CityClk\Resolutions\BOARDS\Appointments\Planning & Zoning.doc cape-nt\cityclerk\cityclk\resolutions \boards\appointments\planning & zoning.doc Leo Nicholas P. O. Box 582 Cape Canaveral Florida 32920 Honorable Mayor and City Council City of Cape Canaveral 105 Polk Avenue Cape Canaveral FL 32920 Dear Sirs: Please consider favorably this as my request to be re -appointed to serve on the Planning & Zoning Board and the Library Board of know, I have a great affection +- no r City. As you the City and wish to continue to help out ;,-here I can, Thank you for your consideration. Sincerely, PLEASE COMPLETE BOTH SIDES OF APPLICATION FORM. CITY OF CAPE CANAVERAL, FLORIDA PAOAPPLICATION`TO SERVE ON CITY BOARD^�Applicant Name: I 14-C-01•./Home Telephone: 8----3 —3 6 & et Home Address: G 7O/ 6)- V0•/ (.f7-Nf'V 7C/l"L- Business: 111 PDT.,!% / Business Telephone: % its' 4 -Cc—I..; 1 Office Address: !1-7 Abe VE &li 5/ bNS/ !C Brief Description of Education and Experience: / (N / V C /Z5 / skis. Attin,;14 /4&mr; AlpoytL 40# yh- /2s` /e-s T71-u •vT5 AI o ?-z g, JE-wic-� y , Ple/tiT--mvJ 5)6�s Gb�m���1 n-L Paco Are you a registered voter? Yes No Have you been a resident of the City for 12 months or longer? Yes No Do you currently hold a public office? Yes No Are you presently employed by the City? Yes No `' At the present time, do you serve on a City Board? Yes No At the present time, do any of the following relatives of yours serve on the City Council: father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, grandparent, grandchild, father-in-law, mother-in- law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepso , stepdaughter, stepbrother, stepsister, half brother or half sister? Yes No At the present time, do any of the following relatives of yours serve on any other City board, commission or special district: spouse, parent, child, grandparent or sibling of the whole or half blood? Yes No Please specify which City Board you are interested in serving on: (Indicate Preference, 1st, 2nd, 3rd, etc.) Beautification Board Construction Board of Adjustment & Appeals* Board of Adjustment* Library Board /� Code Enforcement Board* _ Planning and Zoning Board* Commercial Development Board Recreation Board Community Appearance Board* "Members of these Boards are required to complete Financial Disclosure Forms upon appointment to said Board and prior to July 15th of each year following the initial appointment while still a member of said Board. City of Cape Canaveral, Florida City Board Application Page 2 Please list what you feel are your qualifications to serve as a member on one of the City's Boards: 11-5 ie -51p v r ai= G PI C4-4114-v /M-2- r 10 Yt7rrs nitv aT7f . 2rtth i m "E. ee i Co N( N J A) Tits- 6o r1 btu rvi 1+;n4i-te-6/&) 97H-- Ct5)CAEAVr 113161 S .- 2 aSi,vas e-ff I e:AZ_S NT-b-K A-crio u) rot- PbTpte: it-A-v L7-- tri7-4( 044/13 6 &A -Der so__0(E w j1 - wrttc14- sr /NUJ,-Joivd p2 't*, cbrn mo n1 S iOS e 6-u D Eivl rs 149) T7touT P(, u D) LE ecioG&-ravyti Tl D) n ccri oti f1 R Posh" d ai g G I r11 e7D U &`e4 iVl eitt r: Would you consider serves City Board other than the one(s) you have selected on the front of this form? Applicant's ature: Yes V PLEASE NOTE: 1. Date: i/1iG/9g Initial appointment to any City Board is subject to City Council approval following a brief interview before the City Council at a regularly scheduled meeting. 2. Your application will remain effective for one year from the date of completion. 3. If you should have any questions regarding the completion of this application, please contact the City Clerk's Office at 868-1221. PLEASE RETURN COMPLETED APPLICATION TO THE CITY CLERK'S OFFICE, CAPE CANAVERAL CITY HALL, 105 POLK AVENUE, CAPE CANAVERAL, FL 32920 Meeting Type: Regular Meeting Date: 01-19-99 CITY OF CAPE CANAVERAL AGENDA Heading Discussion Item No. 10 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: INVESTIGATIVE FEES DEPT./DIVISION: POLICE/PUBLIC SAFETY Requested Action: That the City Council has requested the city attorney to issue an opinion as to whether or not the city was entitled to recoup the investigative fees remitted to the Sheriff's Department and to have Michael Abels from the Sheriff's Department explain their position. Summary Explanation & Background: I have attached for your information my memo to the city attorney and the written response from the Clerk of the Courts chief internal auditor stating that the funds are being remitted to the Sheriff's Department. The city attorney has given a verbal opinion that the city is entitled to these funds per our contract with the Sheriff's Department. This is a discussion item. Exhibits Attached: City Manager's memo to City Attorney/Clerk of Court memo City gees Office �. . t. / / Department POLICE/PUBLIC SAFETY council/meeting 4-4-09/investigative.doc 1-11-1999 1:1OAM FROM P. 2 Richard S. Amari Kohn Bennett Bray Roger Bettin, Sr. Carla Neeley Freitag Anthony A. Gargancse Mitchell S. Goldman J. Wesley Howze Lee Marinelli * Matthew J. Monaghan Mark S. Peters David M. Fresmick Charles R. Steinberg lames S. Theriac, IIY *Admitted PA, VA, TN only LAW OFFICES A MARI & THERIAC, P.A. Attorneys and Counselors At Law Reply To: Cocoa P.O. Box MEMORANDUM TO: The Honorable Mayor and City Council Members of the City of Cape Canaveral, Florida FROM: Kohn Bennett, City Attorn RE: Investigative Fees/Brevard County Sheriff DATE: January 13, 1999 Mariner Square 96 Willard Street, Suite 302 P.O. Box 1847 Cocoa, Florida 32923-1807 Telephone (401) 09-I320 Fax (407) 639-66'0 Imperial Plaza Shiite B104 6769 N. Wickham Road Melbourne, Florida 32940 Telephone (407) 259-6611 Fax (407) 259-6624 I have received a Memo from Richard Scoleas, Chief Internal Auditor for the Clerk of the Circuit Court, Brevard County, Florida, dated January 7, 1999, wherein in Mr. Scoleas confirmed that, pursuant to the Florida Statute Section 938.27, the Sheriff's Office could indeed request investigative fees on behalf of the City of Cape Canaveral and that it would be the responsibility of the Sheriff to then account for and remit those investigative fees to the City. It is my understanding that, to date, the Sheriff has in fact not remitted any funds under this program to the City. Based upon the contractual obligation of the Sheriff to request, collect, and remit these fees to the City, it is my opinion that the Council should require an audit of the investigative fees received by the Sheriff to determine which fees should have been paid to the City. KB/edr cc: Bennett C. Boucher, City Manager Jet YOUR • C • et) "0 Clerk of the Circuit and County Court lk Brevard County, Florida 700 S. PARK AVENUE, P. O. BOXH, TJTUSVILLE, FL 32781-0239 SANDY CRAWFORD, Clerk January 8, 1999 Bennett Boucher, City Manager City of Cape Canaveral City Hall 105 Polk Avenue Cape Canaveral, Florida 32920 Mr. Boucher: 3 1 1 DIS T fZIBUTION Mayor / City Co.!rcii , . ✓ City M. ✓ City Atty. Pub. \......s Dir. 3u. O: -,g :.? i. This letter is in response to your question e-mailed to my office on December 30, 1998. Your question was: ... The City of Cape Canaveral contracts with the Brevard County Sheriffs office For Law enforcement services. Under our contract agreement with the Sheriff, Deputies Are to request reimbursement of investigative fees as per the above referenced statute {Section 938.27, Florida Statutes}. To this date I am unable to find out what agency remits court awarded investigative fees to the city. The Sheriffs department says that the clerk of the courts office will remit directly to the city. I have yet to see any funds remitted to the City of Cape Canaveral by either the Sheriffs department or The clerk of the courts office. Can you please assist us in our quest to find these fees{?} I have obtained a copy of a letter of agreement, dated October 15, 1998, between the City of Cape Canaveral and the Brevard County Sheriffs Office (please see attached). Mayor Rocky Randels and Sheriff Philip B. Williams signed this agreement. The agreement states, in part "... The Brevard County Sheriffs Office will remit to the City of Cape Canaveral those funds collected pursuant to F.S. 938.27 to be utilized on behalf of the Cape Canaveral Precinct." I have discussed the details of this arrangement with the Clerk's personnel in charge of these collections. The Clerk's office remits one check per case to the Sheriffs office for each collection under this statute. It is the Sheriff personnel's responsibility to determine which cases are City of Cape Canaveral cases. I hope this information is helpful in your search for the funds due your City. Thank you for the opportunity to serve you and your City. Bennett Boucher January 8, 1999 Page 2 Sincerely, SANDY CRAWFORD CLERK OF THE CIRCUIT COURT pr _ )? Richard L. Scoles,'CPA, CIA Chief Internal Auditor Attachment: a/s cc: Sandy Crawford, Clerk of the Circuit Court Aetna Brannen, Traffic Division Coordinator City of Cape Canaveral To Whom It May Concern: Re: Judgment for costs on conviction. This is to confirm that pursuant to Florida Statute section 938.27, The Brevard County Sheriffs Office under the provisions of a police service contract with the City of Cape Canaveral effective October 1, 1998, will submit on behalf of the City of Cape Canaveral, an affidavit of costs for those cases derived within the city and meet the criteria of the statute. c The Brevard County Sheriffs Office will remit to the City of Cape Canaveral those funds collected pursuant to F.S. 938.27 to be utilized on behalf of the Cape Canaveral Precinct. Sincerely, Since Mayor Rocky Randels y, Philip B. Williams City of Cape Canaveral Brevard County Sheriff's Office 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 City Managers Office Memo To: Kohn Bennett, City Attorney From: Bennett Boucher, City Manage Date: 12/01/98 Re: Investigative fees As you are aware, there has been considerable debate about the city being able to recover investigative fees associated with cases that were prosecuted through the Cape Canaveral precinct. The city first requested the Sheriff to recover said investigative costs in section (11) of the contract executed on 10/7/97. Thus, precinct personnel began to request, that the court access investigative costs during the 1997/98 contract year. The city has yet to receive any funds requested by precinct personnel during the 1997/98-contract year and has no idea what agency has these funds. The Sheriffs department maintains that the city could not recover these costs because the city did not enter into a memo of understanding with the Sheriff and this memo needed to be distributed through the court collection system to take affect. I contend that the contract language requires the Sheriff to apply for and recover investigative fees. In addition, Florida Statute, section 938.27 that allows • Page 1 local governments to recover investigative costs does not contain any language that requires any special agreements or administrative rules for local govemment to follow in recovering these costs. Therefore, unless there is an administrative rule or opinion to the contrary, the city should be entitled to all fees applied for and collected during the 1997/98-contract year. On behalf of City Council, I am requesting that you research this issue and render an opinion as to whether or not the city should have received investigative costs during the 1997/98-contract year. Attachments; Memo of understanding for the 1998/99 contract year. f.s. 938.27 Law Enforcement Contract executed 10-7-97 • Page 2 To Whom It May Concern: Re: Judgment for costs on conviction. This is to confirm that pursuant to Florida Statute section 938.27, The Brevard County Sheriff's Office under the provisions of a police service contract with the City of Cape Canaveral effective October 7, 1997 will submit on behalf of the City of Cape Canaveral, an affidavit of costs for those Zases derived within the city and meet the criteria of the statute. The Brevard County Sheriff's Office will remit to the City of Cape Canaveral those funds collected pursuant to F.S. 938.27 to be utilized on behalf of the Cape Canaveral Precinct. Sincerely, Sincerely, Mayor Rocky Randels Philip B. Williams City of Cape Canaveral Brevard County Sheriff's Office Section 938.27 Page 1 of 2 938.27 Judgment for costs on conviction.-- (1) In all criminal cases the costs of prosecution, including investigative costs incurred by law enforcement agencies, by fire departments for arson investigations, and by investigations of the Division of Financial Investigations of the Department of Banking and Finance, if requested and documented by such agencies, shall be included and entered in the judgment rendered against the convicted person. (2) If the court does not enter costs, or orders only partial costs under this section, it shall state on the record the reasons therefor. (3)(a) The court may require that the defendant pay the costs within a specified period or in specified installments. (b) The end of such period or the last such installment shall not be later than: 1. The end of the period of probation or community control, if probation or community control is ordered; 2. Five years after the end of the term of imprisonment imposed, if the court does not order probation or community control; or 3. Five years after the date of sentencing in any other case. (c) If not otherwise provided by the court under this section, costs shall be paid immediately. (4) If a defendant is placed on probation or community control, any costs ordered under this section shall be a condition of such probation or community control. The court may revoke probation or community control if the defendant fails to comply with such order. (5) The court, in determining whether to order costs and the amount of such costs, shall consider the amount of the costs incurred, the financial resources of the defendant, the financial needs and earning ability of the defendant, and such other factors which it deems appropriate. (6) Any dispute as to the proper amount or type of costs ordered shall be resolved by the court by the preponderance of the evidence. The burden of demonstrating the amount of costs incurred is on the state attorney. The burden of demonstrating the financial resources of the defendant and the financial needs of the defendant is on the defendant. The burden of demonstrating such other matters as the court deems appropriate is upon the party designated by the court as justice requires. (7) Any default in payment of costs ordered may be collected by any means authorized by law for enforcement of a judgment. (8) The court may order the clerk of the court to collect and dispense cost payments in any case. (9) Investigative costs which are recovered shall be returned to the appropriate investigative http://www.leg.state.fl.us/citizen/documents/statutes/1998/ch0938/sec27%5F%5F%5F.htm 12/1/98 Section 938.27 Page 2 of 2 agency which incurred the expense. Costs shall include actual expenses incurred in conducting the investigation and prosecution of the criminal case; however, costs may also include the salaries of permanent employees. (10) Costs that are collected by the state attorney under this section shall be deposited into the state attorney's grants and donations trust fund to be used during the fiscal year in which the funds are collected, or in any subsequent fiscal year, for actual expenses incurred in investigating and prosecuting criminal cases, which may include the salaries of permanent employees. History.--s. 1, ch. 76, 1846; RS 2983; GS 4057; RGS 6161; CGL 8475; s. 47, ch. 87-243; s. 7, ch. 92-300; s. 4, ch. 97-60; s. 21, ch. 97-271. Note. --Former s. 939.01. http://www.leg.state.fl.us/citizen/documents/statutes/1998/ch0938/sec27%5F%5F%5F.htm 12/1/98 LAW ENFORCEMENT CONTRACT THIS AGREEMENT dated this 7th day of October, 1997, by and between, Philip B. Williams, as Sheriff of Brevard County, hereinafter referred to as "Sheriff', and the City of Cape Canaveral, Florida, a municipal corporation, hereinafter referred to as "City". WITNESSETH, WHEREAS, the City wishes to purchase municipal law enforcement services for that area of land within its municipal boundaries; and WHEREAS, the Sheriff is desirous of performing those services; NOW, THEREFORE, for good and valuable consideration, it is mutually agreed as follows: 1. PURPOSE The Purpose of this agreement shall be to provide the citizens of City with police services by Sheriff. The Sheriff shall at all times endeavor to provide the citizens of City with the service similar to that which they would enjoy with a Municipal Police Department. 2. PERFORMANCE OF CONTRACT The Sheriff will perform this contract as empowered and limited by the Constitution and Laws of the State of Florida, which grant powers and duties of the Sheriff as chief executive and law enforcement officer of Brevard County, the Charter of the City, and the transfer of the City's police power by reason of this agreement. a. As a standard of performance, Sheriff's deputy shall respond to all emergency calls within the City's corporate limits within three (3) minutes after a call has been dispatched. This response time may be extended during periods of mutual aid service with other entities. 3. SCOPE OF SERVICES The Sheriff shall provide City with the following specified service and all support services incident thereto: a. provide 24 hour law enforcement services to the City and enforce all laws for which the Sheriff has jurisdiction to enforce. b. All personnel shall be as listed in the approved Personnel Allocation listed at Appendix A to this contract. c. There shall be a minimum of two cars and two deputies on patrol within the corporate limits at all times in accordance with accepted law enforcement practices. During any exception to the foregoing because of illness, emergency, or any other reason, patrol services may be augmented by mutual aid service. Patrol shall be construed to mean the actual patrolling of the City's streets or investigation or attending to an observed or reported incident or availability to provide law enforcement services within the response City of Cape Canaveral Law Enforcement Contract Fiscal Year 1997-1998 page 2 time set forth in paragraph two hereinabove. d. A law enforcement officer shall be present at Council meetings when so requested by any member of the City Council or by the City Manager. 4. PERSONNEL All personnel used by the Sheriff in the performance of such services, functions and responsibilities as described and contemplated herein for the City, shall be and remain, Sheriff employees or deputies, and no one of such persons shall be considered in the employ of the City for the purpose of pension benefits, compensation, or any status or right. All deputies shall be fully certified as required by both the State of Florida and the Sheriffs Office. Deputies assigned to Cape Canaveral will remain assigned to duty in Cape Canaveral unless they leave the employment of the Sheriff, or unless reassigned by the Sheriff after notification to the City Manager. The -parties recognize that the final decision concerning the assignment of personnel is the responsibility of the Sheriff. The parties agree that the Sheriff has the final decision on determining the rank structure implemented for personnel assigned to Cape Canaveral. The Sheriff further agrees there will not be more than two deputy(ies) assigned to Cape Canaveral at a time with less than one year of experience as a law enforcement officer. However, in the event the City considers any of the personnel assigned under this contract to be contrary to the best interest of the City, the Sheriff agrees to reassign that (those) person(s), after reasonable notice and a replacement will be provided within a reasonable time thereafter. 5. PAYMENT For the first year of this contract, the City shall pay to the Sheriff, the sum of $1,125,564 for operations and $65,326 for capital equipment for his performance hereunder. The contract price for the second year of this contract will be set based upon the mutually agreeable contract price established by the budget approved by the City. Sheriff shall separately account for all services rendered by him hereunder and, to the extent, that Sheriff's cost of performance is less than the contract price for any given year, city shall receive a rebate to the extent of such surplus. Payments shall be made in twelve monthly installments payable on or before the fifth day of each month, beginning October 1, 1997. The contract price stated hereinabove includes a portion of Sheriffs indirect overhead, to cover costs such as dispatch services and other services provided by Sheriff in support of Cape Canaveral. City's pro rata share of such indirect overhead expenses is currently $105,620.00, annually. To provide City with price stability, in the first year of this contract, Sheriff agrees to utilize funds previously paid by the City for Communication services thereby absorbing the additional indirect overhead costs attributable to City over and above the $70,000.00 contribution previously made by the City. In year two of this contract, City agrees that it will pay $70,000.00, plus one-half (1/2 of the difference by applying methodology described in Appendix "B"), but in no event will the cost charged to City for City of Cape Canaveral Law Enforcement Contract Fiscal Year 1997-1998 page 3 indirect overhead costs exceed ten percent (10%) of the total, annual contract price. Should the City desire that the Sheriff provide services at a higher level than that contemplated herein, the City Manager shall have the authority to negotiate with the Sheriff regarding modification of the Agreement and shall bring such modification to the City Council for appropriate action. Any request for modification of service levels shall be accomplished by written request to the Sheriff and if necessary, amendment to the contract price then in effect. 6. TERM OF AGREEMENT This Agreement shall take effect on the 1d day of October 1997, and shall continue in effect for a term of two (2) years. 7. CONTRACT YEAR Should a mutually agreeable contract price not be approved before the beginning of a new contract year, (October 1 of each year) the contract price to commence the new contract year will be equal to the total monthly cost of personnel services and operating expenditures for the concluding contract year, and, will continue until such time a new budget is approved by both parties. Both parties agree that when a new contract year budget has not been mutually agreed to by September 30th of the expiring contract year, within ninety (90) days after the expiration of the contract year the financial terms for the then current contract year will be finalized and executed by both parties. Should the new financial terms not be agreed to by both parties within (90) days, either party may choose to arbitrate the financial terms of this Agreement under Section 16 of this Agreement, or, may terminate the Agreement under Section 21 of this Agreement. 8. DATA The Sheriff shall provide to the City Manager the quarterly activity reports for each month. In addition, the Sheriff shall provide to the City Manager such other information as he, from time to time, may reasonably request. The City may retain at its expense an independent audit firm to conduct a compliance review and/or audit of said contract. 9. FACILII'LES The city shall provide facilities for use by Sheriff in performing this contract. In the facilities provided by the City for use by the Sheriff, the City hereby agrees to provide for all routine maintenance, repairs and replacement of existing facilities, and shall provide janitorial services and, pay all charges for utilities, telephone and other services required for the operation of the facilities. City of Cape Canaveral Law Enforcement Contract Fiscal Year 1997-1998 page 4 The facilities shall be used for the sole purpose of providing the services as defined in this Contract. Any other use of these facilities shall be negotiated as to cost and extent. 10. EQUIPMENT All equipment purchased by the Sheriff, for use in performance of this agreement, which purchases are funded with monies from this contract shall remain in the exclusive possession of the Sheriff until the contract terminates. Ownership, of such equipment shall remain with the City at all times and possession shall be surrendered to City upon termination hereof. All equipment leased to the City shall remain the property of the Sheriff, upon termination hereof. The Sheriff shall maintain an inventory of equipment, continually updated, and shall, upon request, provide written inventory reports to the City Manager. 11. FINES, FORFEITURES AND FEES All fines, forfeitures and fees collected by the County Court on cases made by law enforcement officers within the City limits, will continue to be returned to the City in accordance with the existing law of Florida, with the exception that two dollars ($2.00) which has been earmarked for the law enforcement education pursuant to Florida State Chapter 943.25(13), shall continue to go to the Sheriff's Law Enforcement Education Fund. Monies or property taken in contraband forfeiture seizures within the City of Cape Canaveral, shall be forfeited to the use of, or to be sold by, the Sheriff, unless the Sheriff in his discretion decides otherwise, or unless the seizure was solely carried out by deputies assigned to Cape Canaveral, in which case such forfeited property or money shall belong to City. Sheriff shall apply to the Court to recover investigative fees upon successful prosecution of active cases. 12. RULES AND REGULATIONS The Sheriff will have sole authority to promulgate rules and regulations for the operation of the law enforcement officers and functions within the City. 13. CONTRACT PURCHASES The Sheriff will have sole power to determine and to contract for or purchase services, equipment, supplies, facilities, and other property for law enforcement needs within the City, provided Sheriff can do so with funds allocated to him pursuant to this agreement. 14. FEDERAL OR STATE AID The City will determine when to apply for, with assistance and cooperation from the Sheriff; federal or state grants, aids, loans, assistance or other acquisition for law enforcement needs within the City. City of Cape Canaveral Law Enforcement Contract Fiscal Year 1997-1998 page 5 15. L' SURANCE Sheriff agrees to provide law enforcement officer's professional liability insurance coverage for bodily injury and property damage caused by an occurrence arising out of the scope and performance of duties by law enforcement officers and support personnel covered by this agreement. The Sheriff will provide automobile liability insurance for bodily injury and property damage for vehicles used by the Sheriff's Office under the terms and conditions of this agreement. Alternatively, the Sheriff at his election, may become part of a recognized self-insurance program with other law enforcement units to provide such protection. Costs of such protection described above will be part of the funds provided by the City. Sheriff will provide, or will reimburse the City for reasonable and ordinary premiums paid, for coverage in an amount not greater than fair market value of covered property, for fire, theft and comprehensive insurance coverage for all books, furniture, equipment, supplies and other tangible property owned by the City and used by the Sheriff in performing this agreement, and the City assumes all risk of loss not covered by insurance. The City will provide for its own fire, storm, flood, and property damage and public liability insurance for bodily injury and property damage, for the facilities furnished by City to Sheriff, and shall name the Sheriff as an additional insured, at no cost to the Sheriff. Each, Sheriff and City, will upon request, provide the other with a copy of each insuring agreement mentioned in Paragraph 15. 16. DISPUTES OR DISAGREEMENTS During the duration of this agreement, all disputes or disagreements between the parties relative to either party's performance under the terms of this agreement will be presented specifically, in writing, by the party claiming dispute. Thereafter, the responding party will answer specifically in writing within thirty (30) days to the claimant. Within fifteen (15) days thereafter, the parties will meet at a mutually agreeable time and place to either settle the dispute, or mutually agree to the facts and issues. Thereupon, if not settled, each party shall submit the issues to binding arbitration. The parties will choose a retired circuit judge as arbitrator. If the parties cannot agree on an arbitrator, then an arbitrator will be selected by the court pursuant to Florida Statute 682. 17. HOLD HARMLESS CLAUSE The City and Sheriff each indemnify and will hold the other whole and harmless from any and all manner of action and actions, cause and causes of action, suits, trespasses, judgments, executions, claims and demands and losses and damages, costs and expenses of any kind whatsoever, including reasonable attorney's fees and court cost which may be claimed by any third party to have resulted from or arise out of the intentional or negligent acts of the employees, officers or agents of the other, whether occurring before or after the City and City of Cape Canaveral Law Enforcement Contract Fiscal Year 1997-1998 Sheriff assumed the obligations of this Agreement. page 6 18. NOTICE Notice or other writings required or permitted under this agreement shall be given to the Sheriff at 700 Park Avenue, Titusville, Florida 32780; and to the City at 105 Polk Avenue, Post Office Box 326, Cape Canaveral, Florida 32920. 19. MODIFICATIONS This agreement shall be subject to modifications at any time upon written mutual consent of the parties hereto. 20. MARKINGS The City shall have the right to mark the Sheriff's cars used in Cape Canaveral with a specific Cape Canaveral designation provided that the markings are not contrary to any Statute or Regulation for marking Sheriff Department vehicles. 21. TERMINATION Either party may terminate this Agreement without cause or further liability to the other, upon written notice to the other party, said written notice to be given not less than 180 days prior to the requested termination date, said notice to be deemed delivered when a copy is delivered to the other parties and a receipt therefor signed by the other party. Upon any such termination all further obligations shall cease, except for those related to payment for services rendered prior to the effective date of such termination. 22. LEGALITY OF AGREEMENT Any obligations created by this agreement which are hereafter determined by court of competent jurisdiction to be illegal are void, and neither party will be obligated to further perform as to such obligations. If a non -material portion of the total obligation of this contract is hereby severed, the balance of the lawful portions hereof will continue to be performed. 23. TOTALITY OF AGREEMENT There are no other agreements, written or oral, between the parties, and there are no conditions precedent to performance, oral or written, agreed to by the parties. City of Cape Canaveral Law Enforcement Contract Fiscal Year 1997-1998 23. TOTALITY OF AGREEMENT There are no other agreements, written or oral, between the parties, and there are no conditions precedent to performance, oral or written, agreed to by the parties. page 7 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first written above. Attest: SHERIFF OF BREVARD COUNTY, FLORIDA Philip B. illiams, SHERIFF Attest: CITY OF CAPE CANAVERAL, FLORIDA Thi • Sandra_O. Sims, CITY CLERK Attachment A BREVARD COUNTY SHERIFF'S OFFICE CAPE CANAVERAL CONTRACT 1998 PERSONNEL SERVICES ,SAT.ARTFS CURRENT BUDGET FY 96-97 MAJOR (1) $52,229 LIEUTENANT (.5) $21,363 SERGEANT (2) _ $71,086 DEPUTY (14.5) $399,970 DESK OFFICER (.5) $7,322 SECRETARY (1.5) $33,347 OVERTIME $25,000 SUBSIDY $11.680 SALARY TOTALS $621,997 FRINGE BFNFFTTS FICA/MEDICARE $45,073 RETIREMENT $155,230 LIFE INSURANCE $2,160 HEALTH INSURANCE $74,720 WORKERS COMPENSATION $33,745 FRINGE BENEFIT TOTAL $310,928 TOTALS $932,925 Attachment A BREVARD COUNTY SHERIFF'S OFFICE CAPE CANAVERAL CONTRACT 1998 OPERATING EXPENSES *DISTRIBUTION OF ADMINISTRATION INVESTIGATIONS TRAVEL TELEPHONE POSTAGE ELECTRICITY WATER AND SEWER - RENTS AND LEASES INSURANCE -VEHICLES INSURANCE -PROF LIABILITY INSURANCE -PROPERTY RADIO INSTALLATION REPAIRS AND MAINT-OTHER REPAIRS AND MAINT-RADIO EQUIP REPAIRS AND MAINT-VEHICLES TIRES AND BA1 iERY PRINTING OFFICE SUPPLIES AND EXPENSES GASOLINE CHEMICALS MISC. FURNITURE AND EQUIPMENT TOOLS AND IMPLEMENTS SAFETY EQUIPMENT JANITORIAL SUPPLIES MOTOR FUELS AND LUBRICANTS FINGERPRINTS AND PHOTOS OTHER OPERATING EXPENSES UNIFORMS MEMBERSHIP DUES BOOKS AND PUBLICATIONS SHERIFFS BUDGET FY 97 98 $69,359 $4,000 S500 S5, 000 $150 $0 SO $11,000 S17,000 $15, 650 5680 S1,000 S4,000 S3,000 $15, 000 50 S400 $3,500 $25,000 5400 S4,000 5150 5650 5500 S500 S1,000 54,600 S5, 000 5300 5300 OPERATING EXPENSE TOTALS $192,639 Appendix B BREVARD COUNTY SIIERIFF'S OFFICE G ff vi "7'iS„''` I s r r s r _.._ i . .; S'i A3 .,� .pit.; %MMIEM .` ` E "P AF `5. InDirect Cost Rate Support Functions In Sheriffs Office Budget that Support the Cape Canaveral Budget }( Sheriff )( Staff Services )( Administrative Services Finance Human Resources )( Records )( Comtnunications )f Fleet }( Civil Process )( Critninalistics Total Support Costs Included: Usual/ Customary Adutiistrative Charge ( Industry Standard ® 10% of budget) Total Cape Canaveral Administration Charge $ 7,216,103 $ 319,302 $ 105,620 $ 105,620 Meeting Type: Regular Meeting Date: 01-19-99 CITY OF CAPE CANAVERAL AGENDA Heading Discussion Item No. 11 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: FORMATION OF AN ARTS COUNCIL DEPT./DIVISION: LEGISLATIVE Requested Action: Councilmember Hernandez will make a presentation about the benefit to the community in forming an arts council. Summary Explanation & Background: This is a discussion item only. Exhibits Attached: N/A City Ma 's ffice Department LEGISLATIVE ci1/meeting/ -99/arts. doc Meeting Type: Regular Meeting Date: 1-19-99 CRY OF CAPE CANAVERAI. AGENDA Heading Discussion Item No. 12 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: REUSE PROJECT STATUS REPORT DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS Requested Action: The City Council asked staff to provide a status report on the ongoing reuse project. Summary Explanation & Background: Our public works director and representatives from Dial Communications and Quentin Hampton & Associates will be in attendance to make a presentation and answer any questions you may have. Exhibits Attached: Summary City Ma s- ffice _ Department WATER RECLAMATION/PUBLIC WORKS g:/admyKouxctl/meeting reuse. doc Reclaimed Water Construction Summary Notice to Proceed Date August 3, 1998 Contract Expiration Date February 22, 1999 Contract Time Phase I Construction DAYS Percent Original contract 180 Change Order I 35 total 215 Time Expired 141 66% Time remaining 74 34% Pipe Installed Estimated Quantity Installed Percent 6 inch pipe 1,750 750 43% Services 27 12 44% Phase II Construction Pipe Installed Estimated Quantity Installed Percent 6 & 8 inch 4,970 4,970 100% 4 inch 7,200 7,200 100% Total 12,170 12,170 100% Services 195 135 69% Phase III Construction Pipe Installed Estimated Quantity Installed Percent 6 inch 5,680 - 0% 4 inch 1,315 - 0% Total 6,995 - Services 185 0 0% Total Phases Pipe Installed Estimated Quantity Installed Percent Pipe 20,915 12,920 62% Services 407 147 36% Construction Cost Total Amount Invoiced Percent Phase I $ 60,775.00 $ 0% Phase 11 $ 297,425.00 $ 118,067.70 40% Phase III $ 200,580.00 $ 2,750.00 1% Total $ 558,780.00 $ 120,817.70 22% MEMORANDUM DATE: JANUARY 4, 1999 TO: HONORABLE MAYOR AND MEMBERS OF CITY COUC FROM: BENNETT C. BOUCHErJ CITY MANAGER SUBJECT: QUARTERLY ACTIVITY REPORT - ANIMAL CONTROL This office processed 6 citizen requests for animal traps for the months of October, November and December, 1998 and was notified that a total of 5 animals were trapped as follows: 3 cats 2 possums This office forwarded 1 animal complaint to Brevard County Animal Control as follows: • (1) dead cat along N. Atlantic Avenue MEMORANDUM DATE: JANUARY 4, 1999 TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL FROM: BENNETT C. BOUCHER . x CITY MANAGER SUBJECT: QUARTERLY ACTIVI"Y REPORT - WASTE MANAGEMENT This office processed a total of 33 complaints for the months of October, November and December, 1998 as follows: 15 garbage complaints 8 recycle complaints 9 green waste complaints 1 miscellaneous /kmm cc: Waste Management Personnel Activity: Position Vacancies: First Quarter Report 1999 City Clerk Recreation Aide Recreation Leader Employee Resignations/Terminations: G.J. Whitey Moran (Building Official) Jack Schryer (Recreation Leader) Ellen Preston (Recreation Aide) New Hires: Marianne Huston (Secretary, Full Time/ Public Works) Dennis Franklin (Building Official) Rehire: Carlito Cordero (Instrumentation & Control Technician) • City Clerk conducted exit interview with Whitey Moran • Assistant Clerk compiled new employee orientation packets • Payroll change notices were prepared for all City employees in concurrence with the October 1st COLA increase. Job Descriptions City Council adopted the employee job descriptions and salary wage plan under Ordinance No. 29-98 on October 20, 1998. • City Clerk compiled and distributed new personnel policies and procedures booklets at the after -Council staff meeting. The booklets included the wage and salary plan and for Water Reclamation personnel, the new Union contract. City Board Activities The Assistant Clerk_sent annual term expirations notices to Board members in order to verify interest in serving on City Boards and to maintain updated City Board member lists. The Assistant Clerk assembled orientation packets for new Board members: George H. Reid, James K. Brown, and June E. Bell; Library Board members. Employee Newsletter The next Employee Newsletter is scheduled for distribution on January 15th. All City employees are welcome to submit articles for better communication. City Clerk's Office First Quarter Report 1999 Page 2 Elections Burt Bruns, Buzz Petsos were re-elected to City Council and Richard Treverton is our newly elected City Council member. Mr. Treverton received orientation materials within his first week of office. The City Clerk sent Election Certification results to the State office. Ordinance Codification Supplement No. 6 was distributed to City Council, staff and City Board members. All ordinances are now forwarded to Municipal Code by Email as they are adopted. This process continues to expedite the publishing time requirement. Ordinances for Supplement 7 begin with Ordinance No. 31-98. Risk Management There were no new liability claims filed and the Claudia Molloy case was dismissed. Records The Assistant City Clerk culminated a Records Assessment Project to evaluate moving the City's records to an off -site storage facility. The project will be implemented in January 1999. MEETINGS/SEMINARS/CONFERENCES Health Insurance Seminar The City Clerk scheduled a workshop on October 23rd for Mr. John Ligon and Mr. Amil Cordova of the Florida League of Cities to answer any questions on the new CAPP Care Health Plan. ICMA 457 Deferred Compensation Seminar ICMA representative, Stephen Brindle conducted a seminar in December to brief employees on the state of the market. Brevard County Clerks' Association The City Clerk and Assistant Clerk hosted the December BCCCA meeting at the Grateful Day Cafe. Guest speaker was Mr. Paul Smith of the Institute of Government. Mr. Smith spoke on "The Role of a Supervisor" and was so well received that we requested to have him speak to City employees as part of the 1999 seminars. City Clerk's Office First Quarter Report 1999 Page 3 Human Resources The City Clerk continues an active role with the Society of Human Resource Association. Materials are shared with the Assistant Clerk in order to broaden her personnel knowledge base and to provide information for the employee newsletter. International Institute of Municipal Clerks The City Clerk continues involvement on the International Relations Committee. Florida Association of City Clerks The City Clerk and Assistant Clerk maintain membership with the Florida Association of City Clerks. City of Cape Canaveral DATE: January 7, 1999 TO: Bennett Boucher, City Manager FROM: Dennis E. Franklin, CBO, Building Official SUBJECT: Quarterly Activity Report, October - December, 1998 My starting date of employment with the City was November 16, 1998. This report reflects activity from that date through December 31, 1998. BUILDING OFFICIAL ISSUES: • The furniture in the Building department was found to be inadequate. New furniture was purchased to accommodate this. Future transfer to office supplies line item may be required. • Department employees have cooperatively assisted in the office cleaning to accommodate miscellaneous restructuring. We are involved in an effort to present a clean and more professional environment for the employees as well as customers. • Modifications to the existing operational procedures have been introduced to help bring a more productive service to our internal and external customers. • Personnel responsibilities have been defined in an effort to focus on more productive daily routines. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone (407) 868-1200 • FAX (407) 799-3170 • http://fcn.state.fl.us/cape/ Building Department Quarterly Activity Report 4th Quarter -1998 Page 2 • The evaluation of personnel licensing has resulted in negative results. Our part-time Building Inspector, Ken Grinstead, does not have the proper licensing which his job description mandates. This presently does not create a problem as the workload is down and I have been able to make-up for his licensing inadequacies. I am very concerned that as the New Year projects begin construction, we will not be able to maintain all departmental responsibilities unless a fully licensed Inspector/Plans Examiner replaces this position. It should be noted that Ken Grinstead has verbally indicated that he will retire in November of this year. • On another licensing note, Code Enforcement Officer, Greg Mullins, has been earnestly pursuing efforts to achieving his Building Inspector licenses, (4). The Building Code and Administrators Board has determined that he does not have the required (5 years) experience in the plumbing, electrical and mechanical disciplines and therefore, will not issue his Provisional Licenses in these areas. This action restricts his projected growth. • Priority research has been completed on the "outstanding permit" issues and it is hopeful that by the end of January, with the assistance and guidance from the City Attorney, will lead us to expeditious compliance of these issues. • I am continuing my professional associations with State and Local Building Officials Associations with intent to stay on the cutting edge of present and future industry standards. The new Florida Building Code is in its final research stage with research committees throughout the state developing the final edition. The State Building Code will be inevitably adopting in the year 2001. (Considering my new position and responsibilities with the City, I have chose not to participate on the research committees other than contributing miscellaneous input as I'm called upon). • My associations with the State of Florida Building Code Administrators and Inspectors Board continue as this board governs all policy making and disciplinary issues in this industry throughout the State. My pursuit continues for appointment to this Board by the Governor. Building Department Quarterly Activity Report 4th Quarter -1998 Page 3 TECHNOLOGY: • The department brought the microfilm viewer/printer back on line. PLANNING: • Staff responded to all the comments from the Department of Community Affairs (DCA) for the Comprehensive Plan. • Staff coordinated and participated in (4) Planning and Zoning Board meetings. (2) site plan applications were approved, (2) alleyway vacations were recommended for approval, (2) special exception applications were recommended for approval. • Staff coordinated and participated in (2) Board of Adjustment meetings. (2) Special Exception requests were approved. • Staff coordinated and participated in (4) Community Appearance Board meetings were held. (4) applications were approved. • Staff reviewed (4) site plans for compliance. • Staff held (13) in-house pre -application meetings. CODE ENFORCEMENT: • Staff coordinated and participated in (2) Code Enforcement Board meetings were held. Cases included: (8) Compliance Hearings, (14) Public Hearings. • Code Enforcement Officer Mullins suggested amending several ordinances, including: parking of certain vehicles in the residential zoning districts, increase maximum height of accessory structures, plants in the right-of-way, and time -frame to remove trash receptacles from street right-of-way. • Submitted application to the Federal Emergency Management Agency for re- certification of our Community Rating System (CRS) for flood insurance to reduce flood insurance policy rates for our citizens. Building Department Quarterly Activity Report 4th Quarter -1998 Page 4 • (3) unlicensed contractors were found working without required permits. All work was stopped and licensed contractors applied and paid double fee for the required permits. • Proactively working on visibility at intersections violations throughout the city. • Responded and resolved trash problems on Rosalind Avenue at the following addresses: 299 Chandler Street, 8413-8423 Rosalind Avenue, and 8301-8313 Rosalind Avenue. • Pro -actively pursuing property maintenance standard violations throughout the city. • Continuing citizen volunteer projects throughout the city. Currently working on a program with Oceanwoods Homeowners Association regarding the North and South buffer zones. • Proactively working with the Sheriff's department on the problem with vagrants/homeless residing on private unimproved properties throughout the City. Coordinating with the Brevard County Traffic Control Operations department for signage & posts to purchase and install "No Trespassing Notices" on these vacant properties. • Performed clean-up of unimproved properties located along the river, Center Street, Jefferson Avenue, Poinsetta Avenue, Madison and Monroe Avenues. Also removed a flat bed truck that was full of trash and debris left by vagrants. • Posted (50) untagged/inoperable vehicles. (30) were brought into compliance/(10) vehicles were removed and impounded by the city/(10) vehicle owners appealed to the Code Enforcement Board. • Dennis and Greg attended a Federal Emergency Management Agency, Damage Assessment Course. Building Department Quarterly Activity Report 4th Quarter -1998 Page 5 • Responded to (57) citizen complaints. (5) were Standard Housing Code violations. BUILDING PERMIT STATISTICS AND INSPECTION ACTIVITIES: (180) permits were issued with a total construction valuation of $7,555,313. The department assessed $117,359 in permitting fees. The department assessed $127,764 in sewer impact fees. (71) Permits were finaled. (2) Certificates of Occupancy were issued. (173) Inspections were performed. (527) Outstanding permits were recognized and efforts are underway to resolve. ( L,5) A96c7.1 Dennis E. Franklin, CBO Building Official PUBLIC WORKS DEPARTMENT Quarterly Report January 4, 1999 TO: Bennett C. Boucher City Manager FROM: Ed Gardulski Public Works Director SUBJECT: Quarterly Report: October, November, & December 1998 RECLAIMED WATER 1. City Council has been receiving monthly updates on the status of the Reclaimed Water Project by the Contractor. The Contractor is moving slower than scheduled. It is estimated that the Project is about 4 weeks behind schedule. 2. The City Reclaimed Water Phase I and II project in under way. A total of 9,000 feet of 4 and 6 inch reclaimed water main have been installed as of December 1998. The following reuse water lines have been installed: Status Canaveral Blvd. ON-LINE Canaveral Beach Blvd. ON-LINE Central Ave. ON-LINE Surf Dr. ON-LINE Rosaland Ave. ON-LINE Harbor Heights 3. For the quarter 117 MG of Wastewater was treated of which 100 Million Gallons of treated water was discharged to the River, 14 Million Gallons of reuse have been utilized within the distribution system, and Cocoa Beach utilized 3 Million Gallons. Note: A very dry quarter, total rainfall 4.27 inches. 4. Total Reclaimed water connection to date: 46, additional customers have paid for service. See attached list. 5. Developing a reclaimed water agreement for Jetty Park with the Port Authority. City Council has received an update on this item December i 1998 from Hartman and Associates. Quarterly Report, October, November, & December 1998 STREET DIVISION 1. The sidewalk construction along the East Side still under construction. The Contractor has the north side of the City. As of this date, restoration of this project is underway. 2. Planted 250 Wax Myrtle at system has been installed reclaimed water system is of A1A is progressed to final the Manatee Park. Irrigation and the final connection to complete. 3. Special event activities requiring assistance by the Public Works staff: Reindeer Run, Holiday decoration at City Hall and along A1A, Veteran's Day Ceremony, Recreation Department's Haunted Forest. 4. City Council awarded the Mowing Bid to Nick's Landscaping on September 15'. 5. City Council awarded a Joint Street Sweeping Bid with Cocoa Beach to USA Services of Florida, December 15. 6. Brevard County cleaned the Canaveral Ditch north of Central Blvd. 7 City Council approved a Joint Street Sweeping Bid with Cocoa Beach. BEAUTIFICATION 1. Trees this quarter: Total Trees FY-99: Total Trees FY-98: Total Trees FY-97: 0 palms, 0 palms, 65 palms, 51 palms, 0 Oaks 250 Other 0 Oaks 250 Other 22 Oaks 275 Other 89 Oaks Other Total 250 Total 250 Total 362 Total 168 2. Staff inventoried damaged trees over the summer months for tree replacement schedule. Delays to replacement schedule were due to the hot weather and lack of rain. 3. The FDOT has scheduled a project for the beautification of A1A in the amount of $155,000. This project is scheduled as a discussion item for tonight's meeting. 4. Staff reviewed different trees to be Staff purchased a Hetzi Juniper Tree Library in a 66-gallon pot. 5. Ordinance No. 14-98, amending of the tree point values for landscaping and DBH size of trees has been presented to the City Council on September 1, for its first reading. The Second reading of this Ordinance was approved by City Council on September 15, 1998. planted at the library. and planted it at the CITY OF CAPE CANAVERAL WATER RECLAMATION PLANT REUSE PROGRAM / REUSE START UPS DATE PAID LOCATION OWNER REUSE INSTAL. DATE BACKFLOW INSTAL. DATE ANNUAL INSPECTION INSPECTOR INT. 3/12/97 BALLPARK (JACKSON) CITY OF CAPE CANAVERAL 3/17/97 3/11/97 3/11/98 JUNE CLARK 3/12/97 LIBRARY (POLK) CITY/COUNTY 3/14/97 3/11/97 3/11/98 JUNE CLARK 3/12/97 WASHINGTON PARK CITY OF CAPE CANAVERAL 4/9/97 3/11/97 3/11/98 JUNE CLARK 5/9/97 ANNEX CITY OF CAPE CANAVERAL 11/19/97 10/10/97 10/10/98 JUNE CLARK 10/10197 107/109 HARRISON AVE CARMEN MARINO 10/10u97 10/10/97 10/10/98 JUNE CLARK 10/10/97 111/113 HARRISON AVE. CARMEN MARINO 10/10/97 10/10/97 10/10/99 JUNE CLARK 1028/97 CITY HALL CITY OF CAPE CANAVERAL 10/10)97 10/10/97 10/10/98 JUNE CLARK 11/6/97 427 WASHINGTON AVE. MADELON JOHNSON 11/6/97 11/10/97 11/10/98 JUNE CLARK 11/7/97 205/207 HARRISON AVE. NANCY HANSON 11/11/97 11/20/97 11/20/98 JUNE CLARK 11/11/97 8508 N. ATLANTIC SARAH JOHNSON 11/11/97 11/24/97 11/25/98 JUNE CLARK 11/14/97 212 HARRISON AVE. ANITA MOORE 11/24/97 11/20/97 11/24/98 JUNE CLARK 11/14/97 220 HARRISON AVE. DJ DREW 11/13/97 11/20/97 1124/98 JUNE CLARK 11/17/98 2W HARRISON AVE. (A/B) ALADDIN REAL ESTATE 12/4/97 1/9/98 1/13/99 JUNE CLARK 11/17/97 7666 ORANGE AVE. ALADDIN REAL ESTATE 2/10/98 1/23J98 2/12/99 JUNE CLARK 11/17/97 RECREATION DEPT. CITY OF CAPE CANAVERAL 11/17/97 10/13/97 11/17/98 JUNE CLARK 11/21/97 214 HARRISON AVE. NANCY PEEL 12/2/97 5/14/98 1/29/99 JUNE CLARK 1121/97 219/221 HARRISON AVE. PAUL McWAIN 125/97 2/4/98 2/4/99 JUNE CLARK 1124/97 215 HARRISON AVE. GERALD MURRAY 2/10/98 125/97 2/12/99 JUNE CLARK 1124/97 106 WASHINGTON AVE. DOY W. SNODGRASS 1/12/98 2/3/98 2/3/99 JUNE CLARK 1124/97 114 WASHINGTON AVE. CAROLE NEWMAN 1124/97 1/23/98 123/99 JUNE CLARK 1124/97 116 WASHINGTON AVE. BURT BRUNS 12/11/97 1/15198 121/99 JUNE CLARK 1124/97 128 WASHINGTON AVE. BART G. LUSCUSKIE 1124/97 5/1/98 5/1/99 JUNE CLARK 1124/97 130 WASHINGTON AVE. STEVE RAY TYLER 4/16/98 5/1/98 5/5/99 JUNE CLARK 1124/97 401 WASHINGTON AVE. MELVILLE GROVE 1/6/98 1124/97 1/13/99 JUNE CLARK 1 124/97 413 WASHINGTON AVE. HARRY A. CLARK 1/9/98 1/9198 1/13199 JUNE CLARK 11/12/97 529 WASHINGTON AVE. EVERETIS WILLSTON 12/15/97 1121/97 1/12/99 JUNE CLARK REUSE-INSPECTIONS15/99 CITY OF CAPE CANAVERAL WATER RECLAMATION PLANT REUSE PROGRAM / REUSE START UPS DATE LOCATION OWNER REUSE INSPEC. DATE BACKFLOW HOOK-UP DATE ANNUAL INSPECTION INSPECTOR INT. 11/12/97 531 WASHINGTON AVE. RONNIE B. FARMER 12/15/97 11/21/97 1/13/99 JC 12/16/97 313 WASHINGTON AVE. BESSETTE GARTEN 1/12/98 2/4/98 2/12/99 JC 12/17/97 210 HARRISON AVE. REBECCA NEELY 1/13/98 1/15/98 1/19/99 JC 12/23/97 7610 POINSETTA AVE JOANN NICHOLS 2/11/98 1/30/98 2/12/99 JC 12/23/97 7612 POINSETTA AVE. JOANN NICHOLS 2/11/98 1/30/98 2/12/99 JC 1/6/98 405 WASHINGTON AVE. GENE M. ELLIS 1/7/98 4/15/998 1/9/96 417 WASHINGTON AVE. WILLIAM ALLAN 1/13/95 5/6/98 5/11/99 JC/LM 15/98 321 WASHINGTON AVE. SANDY/MARC SMITH 2/24/98 1/31/98 2/24/99 JC/LM 1/21/98 319 WASHINGTON AVE. FRANK/ESTHER BAKER 2/24/98 1/21/98 2/24/93 JC/LM 1/21/98 115/117 HARRISON AVE. JERRY ASKIN 2/18/96 2/26/98 5/22/99 JC/LM 1/22/98 315 WASHINGTON AVE JOSEE/REGAN BESSETTE 2/19198 1/31/98 3/26/93 JC/LM 1/27/98 108 WASHINGTON AVE. DENNIS WARREN 4/17/98 4/17/98 4/17/99 JC/LM 5/16/98 122 WASHINGTON AVE. ANDY P. HANNEMANN 5/4/98 5/14/98 5/19199 JC/LM 5/16/98 120 WASHINGTON AVE. STEPHEN S. CARAKER 5/4/98 5/14/98 5/19/99 JC/LM 6/17/98 134 WASHINGTON AVE. FARAGO ZOLTAN 6/11/98 6/16/98 6/17/99 JC/LM 6/18/98 199 TYLER AVE. /SIEGFRIED R. HOH (LA VILLA 8/11/98 8/10/98 8/11/99 JC/LM 7/8/98 8440 N. ROSALIND AVE. CAPE VIEW ELEMENTARY 8/7/96 7/14/98 8/7/99 JC/LM 6/12/98 7001 ATLANTIC AVE. WILLIAM CATAMBAY 8/7/98 7/28/98 8/7/99 JC/LM 6/26/98 127 ADAMS AVE. THOMAS CAHILL 2/27/98 7/14/98 8/7/99 JC/LM 6✓30/98 355 HARBOR DR, DEBORAH A. CROSS 8/29/98 7/9/98 8440 N.ROSALAND AVE CAPEVIEW ELEMENTARY 8/7/98 7/14/98 8/7/99 7/10/98 422 HARRISON AVE BILLYJOE BREWER 7/10/98 424 HARRISON AVE BILLYJOE BREWER 6/2998 106 E. CENTRAL BLVD JOHN C. BLIZZARD 9/11/98 7/10/98 382 CORAL DRIVE FRANKLIN MARTIN 95/98 729/98 313 CORAL DRIVE FORREST O. BURK 7/29/98 9/1/98 721/96 8402 CANAVERAL BLVD BRUCE&JOAN GRIMES 721/98 7/28/98 365 CORAL DRIVE DR. LEO KERWIN 7/28/98 9/1/98 6/30198 377 CORAL DRIVE JEFFREY F. WHITE 7/17/98 9/1/98 7/16/98 384 HARBOR DRIVE JEROME HODEPOHI 7/16/98 9/9/98 7/31/98 104 E. CENTRAL BLVD REBECCA BLIZZARD 7/31/98 9/11/98 7/6/98 303 LINDSEY COURT GENE ESCH 9/11/93 6/18/98 302 LINDSEY COURT MICHAEL MICHEL 95/98 15/99REUSE-INSPECTIONS ': i i-Y OF CAPE CAI4AVERAL WATER RECLAMATION PLANT REUSE PROGRAM / REUSE START UPS DATE i LOCATION OVvi'IER RE' ISF INSPEC.IBACKFI DATE 111J1/ HOOK-UP DATE ANNUAL INSPECTION INSPECTOR INT ! '=! 6 j :,03 LINDSEY COURT THUM:A5 EVANS _; ,ti48 } ..5+11`,R3,,5 2124 LINDSEY COURT JOL..JANE5 FREEMAN 1 6/21196 3O3 LINDSEY COUR 1 GRE Y HAL)ALLER I 1 =,".t "+t 1 .x.6 LINDSEY DOUR I DAVIU KLLO 9I /93 I 6/28/n8 I 303 LINDSEY COURT MANUEL PORTER 0/r g ! 1 6/26/998 1 H) LINDSEY COURT SLAVKO JURKOV!C 1013198 I I 6/19/98 1 310 LINDSEY COURT 6/20/98 ! 312 LINDSEY COURT I I 6/18/98 j 313 LINDSEY COURT I Rr77.r8 I 314 LINDSEY COL IRT MICHAEL LORISA LONNIE APPLEGATE JIM MEYER LARRY HAAS 9/5/96 95�98 I8120/9A 31F I^dDSEY COURT .2,?�,"Y I 317L!rID=E'i COURT t =' REVERLY r-ROC "=..G.GORHAM �KETT : ,; r. f ViR'Xi 318 LINDSEY COURT I STAGY BURGETI 9/ 138 I 1 3;11 7C01 ATLANTIC AVE. W ILLIAM C.A TAMBAY 8/7/96 7/?8f Pi/ "foci I 1 ' '1 ,.. 7011 ATLANTIC AVE WILLIAM =ATAI�IEAY I 8 6/53 j 02 E. CENTRAL BLVD I Lill 0,. . I 2W I CHERIE DOVVN LANE EDGAR D. KERSEY JR JAMES GRANDEBOUHE 9/11/93. 1 i ,5'Ti98 I I- --- - I arnh_-K2 I 1 3.31 SURF DRIVE JAMES GORMAN .37` t-:APnrp rp11fE A IrH HA:R!r I` n. -, r.., [ i "')ir" I -, I;ARB�O z RI n �R ' 1U� T. "KLE.: 011/08 I � I , i,+;� ' w ovr�f Uki'vt i HOidAS GARE1OSKi ; i 9tv+ I r}Ib,Jts. 'hJ UIKULE UkIVE RV(SEK&D;ANL SHA I I U[-:k 3/3 j 310 SURF DRIVE RICHARD GABLE 9/19/98 8/19193 1 216 CIRCLE LISA M. DEMONIC l I 8/19/98 I 308 E CENTRAL BLVD ROCKY RANDELS I 1 /5/99REUSE-INSPECTIONS CITY GE CAFE CANAVERAL WATER RECLAMATION PLANT PFI ICF PPOr.:RAM 1 RFI ICF TAPT I IPC f;ATF L °CATION OWN FR REUSE INSPEC. DATE BACKFLOW NOOK -UP F1ATF ANNUAL IN PECTION 1 INSPECTOR INT 11 u(turus: SURF DRIVE GUN f ER H. I RF(4) r 8/19/93 8/ 19,95 245 CANAVERAL BEACH BLVD TERRY RITTERSTEIN 247 CANAVERAL BEACH BLVD TERRY RITTERSTEIN 8/19/98 24'3 CANAVERAL BEACH BLVL` I LRRY R1T 1ERS1 LIr 8/19/98 251 CANAVERAL BEACH BLVD TERRY RITTERSTEIN i 8/226.Jv 314 SURF DRIVE JAMES HARTLEY 19-Sep-98 8/26/98 8/21/98 8/31/98 9/1/98 375 HARBOR DRIVE SUSAN&PHIL BARNES 9-Se 98 7255 POINSETTA AVE 312 SURF DRIVE MARYS WAREHOUSE CLAYTON MATHER 19-Sep-98 1 .Q"J HARROR DRIVE R'CC.f-1RD I-EFFI_FR 9-Sep_c 2(1/9R _756 CORAL DRIVE RICH.ARD THURM C11;9S g:1;'"= I 5 CORAL DRIVE RICHARD THURM 9_„rp_98 -250 CORAL DRIVE BENNETT BOI.ICHER _ _ 11-Sep 0.8 9/9!V3 311; SURF DRIVE C'ONSTANTINO ABLANEDi .^�t'-`, -1 OACIAVERAL_ B! VI:I CANAVERAL BREAKER ,10198 2/1U J 316 LINDSE Y COURT j,3LA,I LLNIRAL BILL&CA T HY BARNES LnCI-G.BENSON I 913 qiIdoti,=, .11N HARBOR DRIVE DiAVID J ANTHONY 1-Dec-93 I u_;!'998 898/ CANAVERAL NIA BLVD JUIL IA MEAriovvs _,i_-._,_, �_cC..0 Li DRIVE nOUERT L. LAWS =r7-.1r9F+ 371 CORAL DRIVE WiLLiAiv1 J. HILLS SR. I ,-.41A±> Z1L UII-IULF_ DRIVE LDAVID D MC:GHRE_ I 9'1 ;/96 1 204 CORAL DRIVE BARRY L. MCCOY 1-Dec-98 'i16/93 318 SURF DRIVE HENERY DINENNO 3-Oct-9 10/12rvm 313 LINDSEY COURT JIM MEYER i 10/12/98 8505 CANAVERAL BLVD WILLIAM STELGEG REUSE-INSPECTIONS1 F5/99 CHI OF CAPE CANAVERAL WATER RECLAMATION PLANT REUSE PROGRAM / REUSE START UPS REUSE INSPEC BACKFLOW LANNIIAI. I r?AT t- I! 1'. ATION OWNFR DATE HOOK UP DATE INSPECTION INSPECTOR INT i�M/12J 3 f.Y: SURF DRIVE G`EELR') SCHM:TL 1� 13T,-)+ !L'f 1 H�� .^l� LJ!\f11_ VI\IYI_ 51 C'ORA! DRIVE r11 \.+f 1I\L K. MYLL_ 1 MY I0/28 1 371 HARBOR DRIVE CHARLES SCi i NUEL 11/4/93 314 LINDSEY COURT LARRY HAAS 11/13/98 241 HARBOR DRIVE RUSSELL MARTIN 11/13/98 I_ 11/13/98 379 HARBOR DRIVE AGNES LUCILLEMA 173E. CENTRAL BLVD SHIRLEY LUSCHEN 11113198 3Cx3E. CENTRAL BLVD THOMAS H. QUINN 11!16, ? 309E. CENTRAL BLVD WAYNE T WASHBURN 11118198 . _5 HOLMAN RD VITO CAPUTO 11 i;.." x; 1 i/i 3! 3 AJNAi3I AMAN RD I INDA IANC:A=TCR POINSFITA AVE-, GE S1'Fi io:1/ ri ; I1)1 .AN RD BILLY YOUNG 1711/c0, 1Ji/cti ?fA HOI MAli P1) ;/'•.II.a.InHN GATT .._.. H'OLMAN RD IRfOBER I 3_.:ASAH1`I I:. 1/ 7 321 I I ILMAi'1 RD WILLIAM ;;; IITt0 1 1 r-1v -!'i7 t,HtRiE L 3ovVN LANt DAVID JENNINGS 12/2/93 37 HOLrYMAN RD. E3ARBARA SMITH 12/2/98 7605 RIDGEWOOD AVE. RIDGEWOOD CONDO 12/7i98 12/7/98 215 CORAL DR. MARC GARDNER 404 JACKSON AVE. THOMAS A. ORKIE 112/10/98 . 39 HOLMAN RD. CHARLES HARTLEY 12/10/99 • 211 C'33 12/t0n3 205 HARBOR DR. O.E. DAVIS __7 E. CENTRAL BLVD. MARTHA SEYMOUR 221 I!ARBOR DR AW HOPE 15TJOREUSE-INSPECTIONS CITY OF CAPE CANAVERAL WATER RECLAMATION PLANT REUSE PROGRAM / REUSE START UPS DATE LOCATION OWNER REUSE INSPEC. DATE BACKFLOW HOOK-UP DATE r ANNUAL INSPECTION INSPECTOR INT. 28/98 346 CORAL DR. STEPHEN P. JOHNSON 12/23/98 230 HARBOR DR. ROBERT BARROW 12/23/98 400 HARBOR DR. PATRICK LEE 12/23/98 245 HARBOR DR. JOHN KONDER 12/23/98 219 CORAL DR. DRIN K. GOULDING 12/28/98 502,504,506,508,510,512,TYLER. BOUCHER INC. 12i28198 DOROTHY TREVERTON 416 UNCOLN AVE. 12/78/98 RICHARD TREVERTON 412 LINCOLN AVE. 1/4/98 JAMES BLIZZARD 366 CORAL DR. PARKS & RECREATION DEPARTMENT QUARTERLY REPORT JANUARY 1999 The Parks & Recreation Department maintained a very busy schedule of events during the fourth quarter of 1998. In addition to the tennis and racquetball leagues and special interest classes, many community events were held. The Recreation Complex's 23' Anniversary was celebrated with a racquetball tournament on October 23`", 24'h and 25' with fifty-three participants. (report attached) The Haunted Forest/Haunted House held on October 28th was attended by three hundred twenty men, women and children. This event, although very labor intensive, has become a real "community happening". The addition of the Haunted House certainly was well received. Thanks to Ernie Perry for all his hard work in setting up "the house" and to the Police Explorers, and other volunteers, for scaring the wits out of the people taking the tour. (report attached.) The Seniors Health Fair, although a first, was well received. There was a variety of services and information available to the attendees. I certainly expect that this will be an annual event. Approximately one hundred twenty five people availed themselves of the services and/or information. (report attached) Christmas holiday events began on Saturday, December 5m with a craft class. Staff members taught the class, 18 youths attended. The City, once again participated in the Cocoa Beach Christmas Parade on December 12' with our mayor, mayor pro-tem, councihnembers and some employees and their families riding on the City float, which was decorated by Recreation Department staff. There was "standing room only" at the Holiday Tree Lighting Program held in the community room at our Public Library on December 13th. The entertainment by the Cape View Elementary School Rocket Chorus and the Dickens Carolers was superb and, or course, Santa paid a visit. (report attached) Attendance at the Youth Center has been steadily increasing this past quarter. Attendance for October 197, November 289 and December 354. The closing on the property on Long Point Road (Patriots Park) is scheduled for January 31'*. This finalizes ongoing efforts dating back to February 1992 when City Council received a petition from residents on the west side of AU, requesting a park to be built so their children would have a safe area in which to play. Upcoming events include Kingdom Animalia on January 23' and Gator Bill on February 13t. These two events have been moved from the Youth Center to the Recreation Center this year due to the large number of attendees. The Patriots' Day Parade and Celebration will take place on March 13t, mark your calendars please. If you have suggestions that will enhance this activity, please feel free to share with me - your comments are always welcome. The Annual Easter Egg Hunt will be held at Canaveral City Park on Saturday, April 3". The Easter Bunny plans to attend. The Recreation Department will be sponsoring a Bicycle Rodeo on April im and 8th, for 2nd-6m grade students at Cape View Elementary School. To maximize the number of participants, this activity will be held during the regular school day this year. Respectfully Submitted, CITY OF CAPE CANAVERAL PARKS & RECREATION- DEPARTMENT 23RD ANNIVERSARY RACQUETBALL TOURNAMENT OCTOBER 23-, 24 and 25-, 1998 REVENUE: Sponsorship Fees Johnson Controls $ 100.00 Southern Tape & Label 100.00 Island Image 100.00 EtchArt 100.00- State Auto Electric 100.00 Entry Fees. 53 Participants T-Shirt Sales TOTAL EXPENSE: 1280.00 25.00 $500.00 1280.00 25.00 $ 1805.00 Gatorade $ 29.40 T-Shirts 495.00 Art Work for T-shirts 30.00 Racquetballs 64.80 Food & Paper Products 129.02 Postage 6.68 Trophies- 166.00 Entry Forms 21.20 Court Fees (to -Recreation Center) 117.00 TOTAL $ 10-59.10 PROFIT $ 745.90 25% of profit to Recreation -Department $ 186.47 75% of profit to Tournament Directors $ 559.43 Mike D'Amico Paul Owens $2-79.71 $279.71 CAPE CANAVERAL PARKS & RECEATION DEPARTMENT HALLOWEEN\ HAUNTED FOREST & HAUNTED HOUSE OCTOBER 28,1998 Attendance: 320 Expenses: Materials & Supplies (Haunted Forest) Materials & Supplies (Haunted House) Man Hours Expended: $147.27 466.45 FOREST - 20 Volunteers 52.50 6 Recreation Department employees 56 ( does not include planning & prep time) 5 Street Division Employees 25 HOUSE - 11 volunteers 33 1 Community Policing Officer 35 (Planning, design, shopping, set-up) Total hours - paid and volunteer 201.50 CAPE CANAVERAL PARKS & RECREATION DEPARTMENT SENIORS HEALTH FAIR NOVEMBER 11,1998 ATI'ENDANCE: 125+ EXPENSE: Refreshments 831.50 + Staff Time PARTICIPATING AGENCIES Cape Canaveral Volunteer Fire Department Fire & Hurricane Safety Information Distribution Free Blood Pressure Checks CPR Class sign-ups Brevard County Sheriffs Department/Community Policing Officer TRIAD Information Vial of Life Distribution Health First Medicare Information Lifeline Information Visiting Nurses Association Influenza Immunizations Wuesthoff Hospital Profile 1 Prostate Cancer Screening Thyroid Screening Lipid Profile Community Services Council Information on: Meals on Wheels SNAP Program RSVP Program Home Health Care Kathy Petsos Medication Checkup Suzanne Williamson Seniors Exercise Class Information CAPE CA_NAVERAL PARKS & RECREATION DEPARTMENT HOLIDAY" EVENTS - DECEMBER 1998 f \\ V HOLIDAY TREE LIGHTING PROGRAM - December 13t Attendance: 250 + (includes spectators & performers) Expenses: Artificial Tree 79.99 Refreshments 91.82 Poinsettias 35.91 Information flyers 9.29 Supplies 14.73 Dickens Carolers 300.00 Sound system (donated by .00 Communications Concepts $529.21 + staff time COCOA BEACH CHRISTMAS PARADE - December 12th Expenses: Candy $14.79 + Staff time HOLIDAY CRAFT CLASS - December 5th Attendance: 18 Expenses: Project supplies 8 25.89 + Staff time Revenue: Registration Fees 8 82.00 USA WASTE OF FLORIDA A USA WASTE SERVICES COMPANY January 10, 1999 Bennett Boucher City Manager Cape Canaveral,F1, 32920 Re: Fourth Quarter, 1998 Report. Dear Mr. Boucher: 3303 Lake Drive P.O. Box 3803 Cocoa, FL 32922-3803 (407) 636-6894 (407) 632-3078 Fax As of the month of December 1998, there were a total of 6,263 family units in the City of Cape Canaveral, These include 1,617 single family and 4,646 multi --family units. There were 43 rear load and 154 front load commercial customers and 7 permanent roll off customers. Three new commercial accounts were generated, two have cancelled. October 1, 1998 through December 31, 1998 the number of documented concerns from the city total 33. They are broken down as follows: Recycling Solid Waste Yard Waste Other 8 15 9 1 There were 8 new temporary rolloff customers using our service during the quarter. USA Waste Management participated both as a corporate sponsor and active participant in the REINDEER RUN 98'. We are pleased that it was successful and look forward to this years event. Working with Greg Mullens, Building Dept, we have notified the residents at 299 Chandler and those that live in the townhomes on the corner of Rosiland and Caroline to place their garbage and recycling at their back door for collection. This is an effort to clean up the area in front of Capeview Elementary. Also, along with this report, is a summary of our Florida operations that will educate you on our hauling and landfill activities as well as our leadership within Waste Management. If you have any questions regarding this report, please contact Richard Dingess at (407) 636-8132. Sincerely, Richard L. Dingess Timmothy J. Fadul A subsidiary of USA Waste Services, Inc. 01/13/1999 16:22 4078393458 JENNINGS WASTE MGMT PAGE 02 CORPORATE STRUCTURE Jennings Environmental Services is part of the world's largest and most experienced environmental service company. The Company, through its North American operating group of Waste Management offers comprehensive solid waste services including collection, transfer stations, recycling and disposal. Jennings Environmental Services was incorporated in the State of Florida on March 1, 1992. Jennings Environmental Services Corporate Officers include: Mr. John Jennings, President Mr. Robert Hyres, Vice President/Secretary Mr. Fred Wood, Vice President Mr. Charles Ewing, Vice President Jennings Environmental Services is a wholly owned subsidiary of USA Waste Florida, inc., which, in turn, is owned by Waste Management of Houston, Texas (Waste Management), the nation's leading provider of waste management services_ Waste Management has other subsidiaries including: • Wheelabrator Technologies, Inc_ (waste -to -energy facilities, waste composting, and water and wastewater treatment and air pollution equipment and technoloev) • Chemical Waste Management, Inc. (transportation, .processing, recycling and disposal of chemical, hazardous and low-level nuclear waste) • Waste Management International, plc (comprehensive solid and hazardous Waste Management services overseas) Together, these Companies form the largest and most experienced private provider of environmental and waste management services in the world_ Waste Management • Nation's leading provider of solid waste services • Operations in 47 states, Canada, Mexico and the Commonwealth of Puerto Rico • Service to over 1,750 cities and counties 01/13/1999 16:22 4078393458 JENNINGS WASTE MGMT PAGE 03 • 12 million residential and commercial customers • Over 239 solid waste transfer stations • Over 140 material recycling facilities • Over 334 sanitary landfills • 57,000 employees • 30+ years of solid waste management experience • Financially sound/A- and A2 Bond Ratings • S 1 billion plus line of credit • Traded on New York Stock Exchange (WMI) Waste Management is the nation's leading provider of solid waste services_ Primary efforts are devoted to the safe handling of municipal solid wastes including the collection, transfer, processing, recycling and disposal of both residential and commercial wastes_ The activities of Waste Management extend to 47 states and the District of Columbia, as well as, into Mexico, all provinces in Canada, and the Commonwealth of Puerto Rico. The activities include: • Solid waste collection service to more than 1,750 municipalities in North America, serving in excess of 12 million residential and commercial customers. • Curbside multi -material recycling programs in over 600 communities serving, nearly 6 million households with collected materials processed and sold through over 140 materials recycling facilities. • The scientific engineering, design, construction and operation of 239 environmentally sound sanitary landfills. This includes the installation of landfill gas recovery plants at many of the Company sites. • The operation of 239 solid waste transfer stations. • The operation of a comprehensive Environmental Monitoring Laboratory in Geneva, Illinois. The facility analyzes groundwater and air samples taken from the Company's disposal sites to ensure compliance with stringent environmental standards. The State of Florida certifies this laboratory. • The faithful implementation of rigorous in-house environmental policies and procedures that equal or exceed government mandated environmental regulations. 01/13/1999 16:22 4078393458 JENNINGS WASTE MGMT PAGE 04 The following is a list of the Florida operations: Collection Facilities Alachua Waste Management Cedar Hammock Refuse Chambers Waste Systems of Florida Clean-Tec Waste Services Clean-Tec Waste Services Charlotte Sanitation Englewood Disposal Environmental Waste Systems Gulf Disposal Harris Sanitation Industrial Waste, Inc. Jacksonville Waste Control Jennings Environmental Services Jennings Environmental Services Jennings Environmental Services Jennings Environmental Services Jennings Environmental Services Jennings Environmental Services Jennings Environmental Services Lake Placid Sanitation Nichols Sanitation Southern Sanitation Springhill Hauling Town and country Refuse USA Waste Services of Florida USA Waste Services of Florida Waste Control of Florida Waste Management of Bay County Waste Management of Central Florida Waste Management of Collier County Waste Management of Dade County Waste Management of Jacksonvil le Waste Management of Leon County Waste Management of Orlando Waste Management of Palm Beach Waste Management of Pasco County Waste Management of Pinellas County Waste Management of Putnam County Waste Management of Sarasota Waste Management of Tampa Gainesville Bradenton Okeechobee Lauderdale Miami Charlotte Harbor Englewood/Sarasota Fort Walton Beach Fort Myers West Melbourne Pensacola Jacksonville Ft. Myers/Pine Island Ft_ Pierce Orlando Orlando/Orange City Ormond Beach Port Orange Tampa Okeechobee Hobe Sound Pompano Beach Graceville Leesburg Cocoa Gainesville Lake City Panama City Ocala Naples Florida City Jacksonville Tallahassee Orlando Boynton Beach Odessa Clearwater Palatka Sarasota Tampa E01/13/1999 16:22 4078393458 JENNINGS WASTE MGMT PAGE 05 Sanitary Langfills Central Sanitary Landfil l (own) Collier County Landfills (2-operate) Gulf Coast Landfill (own) Indian River County Landfill (operate) Keene Road Class IiI Landfill (own) Medley Landfill (own) Okeechobee Landfill (own) Southeast Landfill (operate) Springhill Regional Landfill (own) Trail Ridge Landfill (operate) Transfer Stations City of Coral Springs Transfer Facility Central Disposal Transfer Station Okaloosa County Transfer Station Hendry County Transfer Stations (2): Clewiston Transfer Station LaBelle Transfer Station Monroe County Transfer Stations (3): Key Largo Transfer Station Long Key Transfer Station Cudjoe Transfer Station Orange County Transfer Station (2); McCormick Transfer Station McLeod Transfer Station Ormond Beach Transfer Station Quincy Transfer Station Reuter Recycling of Florida (Transfer Station And C&D Recycling) Suncoast Transfer Station Broward County Collier County Lee County Indian River County Orange County Dade County Okeechobee County Hillsborough County Jackson County City ofJacksonville Broward County Broward County Okaloosa County Hendry County Hendry County Monroe County Monroe County Monroe County Orange County Orange County Volusia County Gadsen County Broward County Pinellas County 01/13/1999 16:22 4078393458 JENNINGS WASTE MGMT PAGE 06 Material Recovery Facilities Florida Resource Management (C&D recycling) Waste Management Recycle America Waste Management Recycle America Waste Management Recycle America Waste Management Recycle America Waste Management Recycle America Riviera Beach Orange County Palm City Pompano Beach Sarasota Tampa 01/13/1999 1E:22 4078393458 JENNINGS WASTE MGMT PAGE 07 EXPERItNCEINATITRAL DISASTER DEng MANAGEMENT Many of Waste Management's operations and employees have been directly involved in the aftermath of natural disasters, working with the US Army Corp. of Engineers, the Federal Emergency Management Agency (F£MA), as well as state and local government agencies in Florida. We are experienced in mobilizing personnel and equipment to respond to emergencies. Waste Management provided the following services for both Hurricane Andrew in 1992, Hurricane Erin in 1995 and Hurricane Georges and Mitch in 1998. Catastrophic Event: Hurricane Andrew (1992) Services Provided: • Landfill capacity • 2000 Portable sanitation units for various agencies • Port-O-Let tanker trucks • Various types of collection vehicles • Specialized heavy equipment • Clam shells • Portable housing for the City of Homestead City Official • Maintenance service for city vehicles • Consultant and management services References: • Homestead City Manager, Alex Muxo, (305) 247-1801 • Homestead Public Works Director, Michael Pavano, (305) 247-1801, Ext.373 • Exofficio Councilwoman, Ruth Campbell, (305) 247-1801, Ext 363 Significant Jvent: Rgrric;ne Erin (1995) Services Provided: • Various types of collection equipment • Contracted with subcontractors References • Brevard County Solid Waste Management Department, Solid Waste Director, Richard Rabon, (407) 633-2043 01/13/1999 16:22 4078393458 JENNINGS WASTE MGMT PAGE 08 algmificant Event: Hurricane Georges and Mitch i:l 9F�1 Services Provided: • Various types of collection equipment • Contracted with subcontractors • Landfill capacity • Port-O-Let equipment References • Commissioner Shirley Freeman Monroe County Commission 305/294-4641 O0 cE 407 264-3201 =AX .;407:, 264- 5360 700 Park Avenue FI 32780 City of Cape Canaveral City Manager, Bennett C. Boucher 105 Polk Avenue Post Office Box 326 Cape Canaveral, FL 23920 BREVARD COUNTY SHERIFF'S OFFICE Member, Florida Sheriffs Association Member. National Sheriffs Association January, 1999 Reference: Quarterly Recap Report to Include: October, November and December, 1998 UNUSUAL OR EXTENSIVE CALLS WHICH OCCURRED WITHIN THE CITY OF CAPE CANAVERAL DURING THIS PERIOD OF TIME Case Report No. 98-153549 03 October, 1998 Burglary/Assault Deputies responded to 109 Pierce Avenue in Cape Canaveral in reference to a burglary. Upon arrival it was determined that a suspect had broken a window and entered the residence in an attempt to commit battery on the residents. A female victim defended herself and struck the defendant, who then fled the area. The deputies located the defendant along with her husband and arrested her for burglary and assault. The defendant's husband was additionally arrested for an outstanding warrant. Case Report No. 98-153651 04 October, 1998 Structure Fire/ Death Investigation Deputies responded to 211 Caroline Street, Cape Canaveral in reference to a residential fire. Upon arrival, deputies made entry into the residence but were unable to continue Noti hec tus.. e "5U 4C 3E4- 4,, antra! Precinct u 1 Courienav Pk Ay Bruit IJl fell F 2.973 071 455-148` 155-1 488 FAX -inavE a (It P3,kA. r,us Cape Canave:s F t'935 40 7 r 868 4j1ye Frsn J-unissso Wa, [Ida E J1era. Fs! 32940 316,7, 633 123 6'3 , Y145 FAX Bre .-arn County Detention Center P.O. Box 800 860 Camp Road Sharpes. FI32959 (407) 690-1500 14071 635-7800 FAX City of Cape Canaveral Activity Report October, November and December, 1998 due to the flames and smoke. The deputies then evacuated the adjoining residences. Cape Canaveral Fire Rescue arrived and suppressed the fire and discovered a victim in the residence. The victim was transported to Cape Canaveral Hospital, Emergency Room, where he was later pronounced dead as a result of the fire related injuries. The Brevard County Sheriff's Office Major Crimes Unit responded and conducted an investigation with the assistance of the responding deputies and the Fire Marshall. It was determined that the fire was the result of an electrical mishap; the death was ruled accidental. Case Report No. 98-155307 07 October, 1998 Suspicious Fire On the above listed date, Echo Squad deputies responded along with Cape Canaveral Fire Department to 282 Canaveral Beach Boulevard, Cape Canaveral in regard to a suspicious fire. The fire started in the back yard of the residence and charred the stockade fence, and surrounding ground was burned. It could not be determined as to how the fire started. The investigation was turned over to the Fire Marshall. Case Report No. 98-157742 11 October, 1998 Narcotics Arrest Deputies responded to 8590 N. Atlantic Avenue, Cape Canaveral in reference to a suspicious person. Upon arrival, it was determined that the individual was wanted relative to an outstanding warrant. A search incidental to arrest discovered an amount of Cocaine, Valium, GHB, Xanax and Rohifinol. As a result, the subject was arrested. Case Report No. 98-159746 14 October,1998 Possession of Cocaine with Intent to Distribute Possession of Cocaine Possession of Drug Paraphernalia A Bravo Squad deputy initiated a traffic stop on a City Cab Company cab after observing the passenger was a suspect whom he knew and was aware there was an active warrant for. Upon making the traffic stop, the deputy observed the suspect conceal something in the center area of the seat of the cab. The deputy checked the seat 2 City of Cape Canaveral Activity Report October, November and December, 1998 and located a Tylenol bottle under the seat arm rest. The bottle contained what appeared to be Crack Cocaine. Based on the deputy's training and experience, he knew the method being used to carry the Cocaine was common with the intent to distribute the substance. The deputy spoke with the cab driver and the driver advised him that when he initiated the traffic stop, the suspect tried to get him to hold the Tylenol bottle for him, but he refused. The suspect was arrested and charged with the above listed offenses. He was transported to the Brevard County Detention Center. Case Report No. 98-162234 19 October, 1998 Injury On Monday, October 19"', the Cape Canaveral Fire Department was dispatched to 116 Lincoln Avenue in reference to an injured woman. The Fire Department requested the Sheriff's office response due to the unusual circumstances of the injury. Investigation revealed that the victim was visiting her friend at the residence. She ingested some Cocaine the night before and was unable to sleep. She self -medicated herself with GHB and lost her balance in the bathroom, breaking her leg and cutting her head. There were six other people in the residence who said they did not know what had occurred because they were asleep. The injuries were not life threatening; the information was forwarded to SID. Case Report No. 98-162946 20 October, 1998 Burglary charges pending A Bravo Squad deputy responded the 200 block of Lincoln Avenue in reference to a burglary. The victim reported that a suspect whom he knew, as well as an unknown accomplice, had entered his residence through a bathroom window. The victim advised that three hundred dollars was taken from his wallet during the burglary. The victim advised that he caught the unknown female coming through the bathroom window and confronted her. The victim said that the other suspect whom he knew, asked him not to hurt her and that they were just attempting to get out of the rain. The victim then let the known suspect in through the door when the unknown suspect began hyperventilating. The victim said that while he was attending to the unknown suspect, the known suspect went into his bedroom area and he later found the money missing from his wallet. The victim advised that the known suspect has stolen from him in the past, by using this same MO of bringing a friend over to keep him busy while she steals from him. 3 City of Cape Canaveral Activity Report October, November and December, 1998 However, he has made no previous reports. Note: The known suspect in this case is also suspect in other burglaries in this general area. Case Report No. 98-163757 22 October, 1998 Armed Robbery Deputies responded to 531 Jackson Avenue, Cape Canaveral in reference to an armed robbery. The victim advised that he was returning to his residence from the Sterling Casino ship and was approached by two armed men wearing masks at his residence door. The suspects placed the victim on the ground at gun point and removed his pants, which contained approximately $2,600.00 in currency. The victim could provide no further information. The Aviation Unit, K-9 Units and a perimeter search produced no further information. This case was referred to Canaveral General Crimes agents. Case Report No. 98-165169 24 October, 1998 Narcotics Arrest On the above listed date, Delta Squad deputies responded to 8600 Ridgewood Avenue, Cape Canaveral and met with the hotel manager who requested that a deputy stand by while he assessed a room for damage after a party, which had occurred the night before. The manager did not know if the individuals had left or not, so he knocked on the door several times. No one answered the door and the deputy followed the manager into the room. No one was there, but items were found in the room, which included approximately one half gram of Cocaine on the dresser next to the guest's drivers license. The guest returned to the room and was subsequently arrested. An additional five grams of Cocaine were located in the room with a street value of $300.00. Case Report No. 98-165394 24 October, 1998 Domestic Violence On the above listed date, Echo Squad deputies responded to 8700 Commerce Street, Cape Canaveral, in reference to a domestic dispute. Upon arrival, contact was made with the victim who reported that her boyfriend had battered her with a tool at the shop. The victim did have minor injuries and refused medical services. The suspect, James Greenfield, a white male was arrested for Domestic Violence. 4 City of Cape Canaveral Activity Report October, November and December, 1998 Case Report No. 98-167516 28 October, 1998 False Imprisonment, Battery A Bravo Squad deputy responded to the 400 block of Monroe Avenue in reference to a disturbance. The responding deputy met the female victim. The victim advised the deputy that she was sleeping in her residence when an unknown female entered the bedroom and began accusing her of stealing her roommate's camera equipment. The victim advised that the suspect then closed the bedroom door to prevent her from leaving the room. The victim advised that after brief conversation, the suspect opened the door and both she and the suspect entered the living room area. The victim advised that she was afraid, and seeing an opportunity, she tried to run outside, but the suspect prevented her from doing so. The victim advised that the suspect grabbed her around the neck and she started to scream. The victim advised that the suspect then struck her on the left side of the face with her fist and put her hand over her mouth to make her quit screaming. The victim advised that she managed to escape and ran to a neighbor's residence to call the police. The victim advised that the roommate was in the residence when the incident began, however he could not be located at this time. The suspect was last seen leaving the area on a bicycle. Case Report No. 98-168257 29 October, 1998 Domestic Violence Deputies on routine patrol were stopped bay two female victims who advised that they had just been battered by a male. Deputies then responded to 310 Taylor Avenue, Cape Canaveral and met the defendant who was arrested for the Domestic Violence Battery of the two females, one of which was carrying a seven year old child at the time of the incident. Case Report No. 98-168386 30 October, 1998 Narcotics Arrest On the above listed date, a Charlie Squad deputy was on patrol in the area behind the Knot House Lounge. As he pulled up behind the bar, he noted several males who started to run. The deputy smelled a strong odor of Marijuana. The deputy made 5 City of Cape Canaveral Activity Report October, November and December, 1998 contact with one individual who did not run. He appeared to be very nervous. The deputy could smell a strong odor of Marijuana coming from his person. Upon searching the individual, a small bag of Marijuana was found in his pocket. The subject was subsequently arrested for possession of Marijuana. Case Report No. 98-168519 30 October, 1998 Battery A Delta Squad deputy responded to Canaveral Precinct and met with a male who advised that a vagrant hit him in the head with a six pack of beer two days earlier, near the beach end of Madison Avenue in Cape Canaveral. It appears that the victim was dating the suspect's girlfriend. The victim did not wish to prosecute, but wanted to document the incident, due to rumors of further retaliation. Deputies were unable to locate the suspect for evaluation at this time, but contact is anticipated in order to deter future incidents. Case Report No. 98-172411 05 November, 1998 Fleeing or Attempting to Elude a Police Officer/Resisting Officer without Violence/ Resisting Officer with Violence/ DWLS with Knowledge, DUI On the above listed date, while running stationery radar, a Charlie Squad deputy observed a vehicle exceeding the posted 55 MPH speed limit. The vehicle was traveling at a speed which was determined to be 75 MPH. When the deputy attempted to stop the vehicle, the vehicle continued at a high rate of speed, failing to stop. The deputy obtained the tag number of the vehicle; the vehicle was registered to an address in the City of Cape Canaveral. Several Canaveral deputies responded to the general area. The vehicle was observed on Circle Drive, where the driver fled on foot. The subject was located and subsequently placed under arrest. Case Report No. 98-175352 10 November, 1998 Domestic Violence - Battery (Capias Request) A Bravo Squad deputy responded to 206 Caroline Street in reference to a disturbance call. Upon arrival, the deputy met with the victim, who advised that she and the suspect had been living together for the last year. The victim advised that the suspect had 6 City of Cape Canaveral Activity Report October, November and December, 1998 grabbed her by the throat and threw her to the floor several times during an argument. The victim advised that the suspect then ripped out the telephone and left the residence. The victim had slight redness around her neck, but there were no other signs of injury. The deputy checked the area in an attempt to locate the suspect, but met with negative results. The case was filed with the State Attorney's Office, requesting that a Capias be issued for the suspect on Battery/Domestic Violence. Case Report No. 98-175671 & 98-175835 12 November, 1998 Recovered Run -Away Juveniles On the above listed date, a female juvenile was reported missing. Investigation revealed that she may have been with a sixteen year old runaway who was also from Cape Canaveral. This investigation concluded when both subjects were located at Jetty Park. Canaveral General Crimes agents were able to track both juveniles by a controlled phone call. Case Report No. 98-177061 13 November, 1998 DUI/Battery on a Law Enforcement Officer On November 13, 1998, a Charlie Squad deputy conducted a traffic crash investigation at the intersection of State Road A 1 A and Central Avenue. The investigation revealed that one of the drivers was impaired and was subsequently arrested for DUI. The driver/defendant became very combative and belligerent. While placing the subject in the back seat of the patrol vehicle, the subject kicked the arresting deputy in the left knee. The defendant was also arrested for Battery on a Law Enforcement Officer. Case Report No. 98-179455 17 November, 1998 Battery (Domestic Violence) A Bravo Squad deputy responded to 307 Adams in reference to a 911 call with an open line. Upon arrival, the deputy located a white male suspect in front of the residence yelling loudly and attempting to get into the residence. The victim opened the door after realizing that the deputy was present. The victim was bleeding from her left knee and toe. The victim advised that she and the suspect had been living together for two years, with the victim's eight year old son also residing with them. The victim advised 7 City of Cape Canaveral Activity Report October, November and December, 1998 that the suspect came home drinking and when she asked him to stop drinking, he kicked her several times in her legs. The victim sustained minor injuries to her left leg and toe, but refused medical attention. The suspect was arrested, charged with battery/domestic violence and transported to the Brevard County Detention Center. Case Report No. 98-182726 23 November, 1998 Retail Theft On the above listed date, a Delta Squad deputy responded to 8400 N. Atlantic Avenue, Cape Canaveral, Florida and met with management in reference to a juvenile who had stolen several "slim jims" from the shelf. The suspect was arrested and released to his mother. Case Report No. 98-185324 28 November, 1998 Arrest of Hit and Run Suspect On the above listed date, two Delta Squad deputies responded to area of Adams Avenue and Poinsettia Avenue, Cape Canaveral, Florida in reference to a traffic crash. Upon arrival, one of the deputies observed the suspect leaving the scene as witnesses on scene pointed at the car stating "He said he had to go". The deputy stopped the vehicle and arrested the suspect who was driving with a suspended drivers license. The investigation revealed that he was verbally abusive to the elderly woman who had pulled out in front of him, then fled the area because of having a suspended license. The suspect was transported to the Brevard County Detention Center. Case Report No. 98-185881 29 November, 1998 Theft of a Vessel On the above listed date, A Delta Squad deputy responded to 6701 N. Atlantic Avenue, Cape Canaveral, Florida in reference to the theft of a vessel. The victim advised that someone had taken his boat out into the river, then returned it. The boat was parked at a dock located along the Banana river, near the Cape Shores apartment complex. Forced entry was made and evidence tended to establish that the boat had been moved, then returned. The victim suspected his juvenile grandson who had been arrested several times in the past. The deputy located, interviewed and arrested the grandson along with 8 City of Cape Canaveral Activity Report October, November and December, 1998 another accomplice. One suspect was transported to juvenile detention and the other was released to his parents per the Department of Juvenile Justice. Case Report No. 98-187085 01 December, 1998 Grand Theft On the above listed date, the victim responded to the Cape Canaveral precinct and reported that $600.00 in cash had been stolen from him. The victim advised that he owns rental property at 526 Beach Park Lane and he hired a rental agency to manage the property. The victim advised that the rental agency collected the rent from the tenant, however, the rental agency had not paid him. The victim advised that he had attempted to meet with the owner of the rental agency and met with negative results. A Bravo Squad deputy completed a report for Grand Theft, which was forwarded to the Canaveral General Crimes Division. Case Report No. 98-189200 05 December, 1998 Burglary of a Conveyance On the above listed date, a Charlie Squad deputy was dispatched to a residence on Central Boulevard where a suspicious person had been observed in a vehicle in the parking lot. The deputy obtained a description of the individual who was located within the immediate area. The suspect provided a fictitious name concerning his identity and was identified by the witness. After conducting a thorough investigation, the suspect was subsequently arrested for burglary of a conveyance and obstruction by disguise. Case Report No. 98-189907 06 December, 1998 Criminal Mischief/Gang Activity On 06 December, 1998, a Delta Squad deputy found several locations in the area of Chandler Avenue, Cape Canaveral, Florida that had been spray painted with Graffiti. Several of the markings appeared to be gang related, but no suspects or witnesses could be found. Photographs and intelligence were forwarded to a specialist in Titusville. The criminal aspect of this investigation is pending, however, it should be noted that on 28 December, 1998, two Delta Squad deputies met with three male suspects in the area of 8400 North Atlantic Avenue after one of the individuals pointed a laser in the 9 City of Cape Canaveral Activity Report October, November and December, 1998 direction of one of the deputies. One suspect had an outstanding warrant for his arrest regarding narcotics and another had documented ties to a street gang known as the Latin Kings. All three individuals were documented and the information will be forwarded to the Brevard County Sheriffs Office Intelligence Section. Case Report No. 98-192952 11 December, 1998 Attempted Suicide On 11 December, 1998 two Delta Squad deputies responded to the area of 8600 Ridgewood Avenue, Cape Canaveral Florida and met with a male who had attempted to kill himself by ingesting industrial grade cleaning alcohol. The suspect was visiting the area, but he did advise that he worked in the aerospace industry and was having problems. The suspect was transported to the hospital and was involuntarily committed for psychological evaluation. Case Report No. 98-195154 15 December, 1998 Attempted Suicide On the above listed date, the Echo Squad sergeant along with Echo squad deputies responded to 300 Columbia drive in reference to an attempted suicide. The suspect had a rifle pointed to his head and the responding deputies were able to talk him into dropping the rifle. The subject was taken into custody and transported to Circles of Care without incident or injury to any parties involved. Case Report No. 98-195637 15 December, 1998 Battery (Hate Crime) On the above listed date, a Bravo Squad deputy responded to Royal Mansions at 8600 Ridgewood Avenue in reference to a battery. Upon arrival, the deputy met with the victim who advised that he had been out to dinner at Frankies Wings & Things in Port Canaveral. The victim advised that upon his return to Royal Mansions, where he was staying, he exited his vehicle and was confronted by three or four white males. The victim who is oriental, advised that the males were calling him "chink" and using other racial slurs against him. The victim advised that the males began to strike him, knocking him to the ground. The victim advised that the males then began kicking him 10 City of Cape Canaveral Activity Report October, November and December, 1998 all over. The victim advised that he just covered his head and face to keep from being hurt. The victim and a witness were unable to give a description other than white males. The case was referred to Criminal Investigations for further investigation. Case Report No. 98-198854 21 December, 1998 Battery On 21 December, 1998 a Delta Squad deputy responded to 207 Chandler Avenue, Cape Canaveral in reference to a battery. The male victim advised that his boyfriend had slapped him during an altercation. He advised that he had lived with his boyfriend for several months, but his boyfriend moved out and would not be returning. The victim did not believe the threat of further domestic violence existed and the suspect could not be located. The victim was given information regarding domestic violence and a capias was issued for the arrest of the suspect. Case Report No. 98-200694 24 December, 1998 Warrant Arrest On the above listed date, a Bravo Squad deputy responded to Pearl by the Sea apartments in reference to serving a warrant. The subject of the warrant had been the subject of a suspicious person call on 12/15/98 and fled from deputies at that time. Investigation revealed that the subject had an active warrant and was possibly residing at the Pearl by the Sea complex. Upon arrival, the subject was located and taken into custody without further incident. Case Report No. 98-200745 24 December, 1998 Missing Child A Bravo Squad deputy responded to 211 Caroline Street in reference to a missing three year old white male. The reportee advised the deputy that she had left her son with a cousin while she worked this date, and upon arriving home she found her cousin and the child were gone. The reportee advised that she did not wish to file a missing persons report at this time, but requested that we attempt to contact the cousin and the child. The child and cousin were located a short time later in the Cocoa Beach area, the child 11 City of Cape Canaveral Activity Report October, November and December, 1998 was returned to his mother at the Caroline Street address. No further action was taken in the case. Case Report No. 98-201202 26 December, 1998 Burglary A Charlie Squad deputy was dispatched to a burglary in progress at 555 Jackson Avenue, Cape Canaveral, Florida. Upon arrival, the deputy discovered that the suspect had fled the area. The deputy obtained a description of the suspect, who was subsequently located by assisting deputies in the immediate area. The burglary consisted of the suspect forcibly breaking into an occupied residence, while the occupants were asleep. The victim awoke to the noise of the entrance and observed the suspect in the residence. General Crime agents were notified and responded to the scene. Due to the outstanding efforts of the responding deputy, the suspect was subsequently arrested for Burglary. TRAINING The following Canaveral Precinct personnel assigned to the City of Cape Canaveral have attended and completed training during this reporting period: All personnel were required to attend Sexual Harassment Training during this reporting period. Agent Dale Hendricks Sergeant Scott Armstrong Sergeant Paul Ring F.T.O. Frank Hickman Deputy Kevin Hughes F.T.O. Marc McDilda Sergeant Dana Doucette Deputy Terry Laufenberg F.T.O. D. Meisner 12 Tactical Auto Pistol Terrorism & Criminal Activity Defensive Tactics Tactical Auto Pistol Defensive Tactics Field Training Officer Tactical Auto Pistol Basic S.W.A.T. Chemical/Biological Counter Measures Terrorism & Criminal Activities Instructor Techniqiues City of Cape Canaveral Activity Report October, November and December, 1998 DEPUTY OF THE MONTH At the conclusion of each month, a deputy is chosen to represent the precinct as "Deputy of the Month". This honor is awarded for exemplary performance. This honor includes a plaque engraved with the deputy's name, a letter of commendation from the deputy's supervisor and special parking privileges. The deputies honored during this reporting period were as follows: Deputy Ernest Perry, ID 467 F.T.O. Bruce Dowdy, ID 026 F.T.O. Frank Hickman, ID 017 Sergeant Paul Ring, ID 074 Sergeant Scott Armstrong, ID 033 Deputy Dorothea Meisner, ID 217 Deputy Rodney Crawford, ID 626 August, 1998 September, 1998 October, 1998 November, 1998 December, 1998 December, 1998 December, 1998 CRIME REPORT STATISTICS Attached please find crime statistics for the months of October, November and December, 1998. Additionally, Canaveral quarterly reports have been provided for this reporting period. Should you have any questions regarding this information, please contact me. GM:sm Attachments 13 Sincerely, Philip B. Williams Sheriff of Brevard County Major George McGee Canaveral Precinct Commander BREVARD COUNTY SHERIFF'S OFFICE City of Cape Canaveral, Fourth Quarter Report October through December, 1998 October November December Total Calls 809 698 646 Case Reports 142 132 129 Closed 66 59 47 Pending 76 73 82 Arrests 55 59 36 Arrests (Warrant) 19 14 28 Felony 25 15 13 Misdemeanor 84 80 66 Juvenile 2 7 1 Adult 72 66 63 D.U.I. 20 16 16 Traffic Crash Reports 20 17 12 Traffic Citations (Criminal) 87 65 51 Traffic Citations (Non Criminal) 175 184 151 Parking Tickets 6 4 Warnings 97 92 85 Field Interrogation Cards 75 69 50 Capias Requests 23 20 29 BREVARD COUNTY SHERIFF'S OFFICE City of Cape Canaveral Fourth Quarter, 1998 BURGLARIES VEHICLE RESIDENTIAL BUSINESS October 14 6 1 November 12 5 1 December 14 8 0 October BURGLARIES November ■ VEHICLE ■ RESIDENTIAL 0 BUSINESS BREVARD COUNTY SHERIFF'S OFFICE City of Cape Canaveral Fourth Quarter,1998 ARRESTS FELONY MISDEMEANOR October 25 84 November 15 80 December 13 66 80- 70- 60- 50- 30-+ 20- I 10- October !FELONY • MISDEMEANOR BREVARD COUNTY SHERIFF'S OFFICE City of Cape Canaveral Fourth Quarter, 1998 TRAFFIC CASES DUI CRASH REPORTS October 20 20 November 16 17 December 16 12 20 18- 16- 14- 12- 10 -- 8- 6-- 4 --I 2- October November December ■ DUI ■ CRASH REPORTS G.C.U. - QUARTERLY (OCTOBER/NOVEMBER/DECEMBER) 1998 ACTIVITY IN CAPE CANAVERAL ;ases Initiated: ases Closed: ases Received (QTR) ases Received (YTD) krrests: most of nvestigations: Recovered Property: Case Report # 98-180077 98-149201 98-152041 98-084436 98-172008 98-162373 98-164887 98-094034 84 6 By Arrest 0 Capias Request 13 Closed (Exceptionally) 12 Closed (Unfounded) 11 Closed (Other) 42 Pending 84 Total 256 Total 5 Adult 4 Male 1 Female 1 Juvenile 1 Male 0 Female 98-201202 $450.00 98-181190 $790.36 98-160721 $257.00 98-149201 $191.36 98-084436 $221.36 Value $12,000.00 $35,000.00 $ 2,000.00 $ 800.00 $ 1,500.00 $ 1,500.00 $ 675.00 $ 135.00 Item 94 Isuzu Trooper 91 Nissan Pathfinder 86 Cadillac VCR 69 Volkswagon Bug (AOA/Forsythe, Georgia) 89 Chev Baretta 87 Nissan Sentra Television Jarrative: )CTOBER 1998 here was a string of residential burglaries, attempted burglaries and thefts on Lincoln Avenue. 3urglaries were stopped after two white female suspects were arrested. One suspect used to live on .incoln Avenue and was frequenting the area to support a drug habit. One suspect was charged with 3urglary of an Occupied Dwelling and Petit Theft. The other suspect was arrested on Dade County varrants charging Abuse of the Elderly. Two other cases were exceptionally cleared involving the same suspects, as the victims declined prosecution. ivestigating several reports of a unidentified white male exposing himself in the area of the Oceanside kpartments. arested a former employee of a business for burglarizing the business compound and stealing several ehicles. Four out of five stolen vehicles were subsequently recovered the same night. )ealing in Stolen Property arrest. Case initiated when property from a vehicle burglary turned up in a )cal pawn shop. Property was traced backed to the vehicle burglary via computer. Further investigation ssulted in the white male suspect's arrest and confession related to knowingly selling stolen property. IOVEMBER 1998 Iggravated Battery, stabbing case in which a 14 year old white male stabbed his mother's boyfriend. Jtercation took place when the boyfriend questioned the profane and disrespectful manner in which the 4 year old was addressing his mother. ivestigated an apparent Aggravated Battery that was later unfounded. Cape Canaveral Hospital reported le incident six hours after the victim was taken to the hospital and was undergoing brain surgery. ivestigation found that the victim was a local transient. Said transient had been involved in a bicycle ccident earlier in that day, accounting for a small amount of trauma to his head. Transient was taken nconscious to the Cape Canaveral Hospital. Investigation found two eyewitnesses to the bicycle ccident and that the victim suffered an unrelated non -traumatic anuresim to the brain. westigating several reports of an unidentified white male exposing himself in the north end of Cape anaveral, Zone 44. No identified suspects. .unaway juvenile from Indiana, was apprehended in a stolen vehicle from Georgia. The juvenile suspect 'as wanted in Indiana for five stolen vehicles and two incidents involving arson. The juvenile was Jbsequently returned to Georgia. ecovery of two missing juvenile females; one juvenile was under 10 years of age. Investigation found a )operating witness who was able to establish phone contact with the juveniles. Juveniles were pprehended after walking away from the phone they used to call the cooperating witness. )ECEMBER 1998 local 5th floor resident of a condominium, left their front door unlocked and their screen door locked. "he resident heard a suspect force the screen door open after midnight and effect entry into the esidence. The resident saw the intruder and called 911. Through a coordinated effort of patrol, K-9 snits and a helicopter, the suspect was located close to the scene, identified and arrested. Subsequent westigation and interrogation obtained admissions from the suspect, indicating he had been at the :ondominium complex and in the victim's apartment. White male suspect was charged with Burglary of a )ccupied Dwelling. Vorking on a series of vehicle burglaries in Cape Canaveral. No apparent pattern other than most of the ehicle burglaries are to unlocked vehicles during the night time hours. Jo exposure incidents this month. G.C.U. - QUARTERLY (OCTOBER/NOVEMBER/DECEMBER) 1998 ACTIVITY IN CAPE CANAVERAL ;ases Initiated: ;ases Closed: ases Received (QTR) ases Received (YTD) arrests: most of Investigations: Recovered Property: Case Report # 98-180077 98-149201 98-152041 98-084436 98-172008 98-162373 98-164887 98-094034 84 6 By Arrest 0 Capias Request 13 Closed (Exceptionally) 12 Closed (Unfounded) 11 Closed (Other) 42 Pending 84 Total 256 Total 5 Adult 4 Male 1 Juvenile 1 Male 98-201202 $450.00 98-181190 $790.36 98-160721 $257.00 98-149201 $191.36 98-084436 $221.36 Value $12,000.00 $35, 000.00 $ 2,000.00 $ 800.00 $ 1,500.00 $ 1,500.00 $ 675.00 $ 135.00 Item 1 Female 0 Female 94 Isuzu Trooper 91 Nissan Pathfinder 86 Cadillac VCR 69 Volkswagon Bug (AOA/Forsythe, Georgia) 89 Chev Baretta 87 Nissan Sentra Television Jarrative: )CTOBER 1998 -here was a string of residential burglaries, attempted burglaries and thefts on Lincoln Avenue. 3urglaries were stopped after two white female suspects were arrested. One suspect used to live on .incoln Avenue and was frequenting the area to support a drug habit. One suspect was charged with 3urglary of an Occupied Dwelling and Petit Theft. The other suspect was arrested on Dade County varrants charging Abuse of the Elderly. Two other cases were exceptionally cleared involving the same .uspects, as the victims declined prosecution. -ivestigating several reports of a unidentified white male exposing himself in the area of the Oceanside partments. arrested a former employee of a business for burglarizing the business compound and stealing several ehicles. Four out of five stolen vehicles were subsequently recovered the same night. )ealing in Stolen Property arrest. Case initiated when property from a vehicle burglary turned up in a )cal pawn shop. Property was traced backed to the vehicle burglary via computer. Further investigation ssulted in the white male suspect's arrest and confession related to knowingly selling stolen property. IOVEMBER 1998 Iggravated Battery, stabbing case in which a 14 year old white male stabbed his mother's boyfriend. Jtercation took place when the boyfriend questioned the profane and disrespectful manner in which the 4 year old was addressing his mother. westigated an apparent Aggravated Battery that was later unfounded. Cape Canaveral Hospital reported le incident six hours after the victim was taken to the hospital and was undergoing brain surgery. westigation found that the victim was a local transient. Said transient had been involved in a bicycle ccident earlier in that day, accounting for a small amount of trauma to his head. Transient was taken nconscious to the Cape Canaveral Hospital. Investigation found two eyewitnesses to the bicycle ccident and that the victim suffered an unrelated non -traumatic anuresim to the brain. westigating several reports of an unidentified white male exposing himself in the north end of Cape anaveral, Zone 44. No identified suspects. unaway juvenile from Indiana, was apprehended in a stolen vehicle from Georgia. The juvenile suspect 'as wanted in Indiana for five stolen vehicles and two incidents involving arson. The juvenile was Jbsequently returned to Georgia. ecovery of two missing juvenile females; one juvenile was under 10 years of age. Investigation found a 3operating witness who was able to establish phone contact with the juveniles. Juveniles were pprehended after walking away from the phone they used to call the cooperating witness. )ECEMBER 1998 k local 5th floor resident of a condominium, left their front door unlocked and their screen door locked. "he resident heard a suspect force the screen door open after midnight and effect entry into the esidence. The resident saw the intruder and called 911. Through a coordinated effort of patrol, K-9 snits and a helicopter, the suspect was located close to the scene, identified and arrested. Subsequent -ivestigation and interrogation obtained admissions from the suspect, indicating he had been at the ;ondominium complex and in the victim's apartment. White male suspect was charged with Burglary of a )ccupied Dwelling. Norking on a series of vehicle burglaries in Cape Canaveral. No apparent pattern other than most of the 'ehicle burglaries are to unlocked vehicles during the night time hours. Jo exposure incidents this month. G.C.U. - QUARTERLY (OCTOBER/NOVEMBER/DECEMBER) 1998 ACTIVITY IN CAPE CANAVERAL Cases Initiated: Cases Closed: Cases Received (QTR) Cases Received (YTD) 4rrests: most of nvestigations: Recovered Property: Case Report # 98-180077 98-149201 98-152041 98-084436 98-172008 98-162373 98-164887 98-094034 84 6 By Arrest 0 Capias Request 13 Closed (Exceptionally) 12 Closed (Unfounded) 11 Closed (Other) 42 Pending 84 Total 256 Total 5 Adult 4 Male 1 Juvenile 1 Male 98-201202 $450.00 98-181190 $790.36 98-160721 $257.00 98-149201 $191.36 98-084436 $221.36 Value $12,000.00 $35, 000.00 $ 2,000.00 $ 800.00 $ 1,500.00 $ 1,500.00 $ 675.00 $ 135.00 Item 1 Female 0 Female 94 Isuzu Trooper 91 Nissan Pathfinder 86 Cadillac VCR 69 Volkswagon Bug (AOA/Forsythe, Georgia) 89 Chev Baretta 87 Nissan Sentra Television Narrative: OCTOBER 1998 There was a string of residential burglaries, attempted burglaries and thefts on Lincoln Avenue. Burglaries were stopped after two white female suspects were arrested. One suspect used to live on Lincoln Avenue and was frequenting the area to support a drug habit. One suspect was charged with Burglary of an Occupied Dwelling and Petit Theft. The other suspect was arrested on Dade County warrants charging Abuse of the Elderly. Two other cases were exceptionally cleared involving the same suspects, as the victims declined prosecution. Investigating several reports of a unidentified white male exposing himself in the area of the Oceanside 4partments. 4rrested a former employee of a business for burglarizing the business compound and stealing several vehicles. Four out of five stolen vehicles were subsequently recovered the same night. Dealing in Stolen Property arrest. Case initiated when property from a vehicle burglary turned up in a ocal pawn shop. Property was traced backed to the vehicle burglary via computer. Further investigation -esulted in the white male suspect's arrest and confession related to knowingly selling stolen property. VOVEMBER 1998 kggravated Battery, stabbing case in which a 14 year old white male stabbed his mother's boyfriend. kltercation took place when the boyfriend questioned the profane and disrespectful manner in which the 14 year old was addressing his mother. nvestigated an apparent Aggravated Battery that was later unfounded. Cape Canaveral Hospital reported he incident six hours after the victim was taken to the hospital and was undergoing brain surgery. nvestigation found that the victim was a local transient. Said transient had been involved in a bicycle accident earlier in that day, accounting for a small amount of trauma to his head. Transient was taken unconscious to the Cape Canaveral Hospital. Investigation found two eyewitnesses to the bicycle accident and that the victim suffered an unrelated non -traumatic anuresim to the brain. nvestigating several reports of an unidentified white male exposing himself in the north end of Cape ,anaveral, Zone 44. No identified suspects. tunaway juvenile from Indiana, was apprehended in a stolen vehicle from Georgia. The juvenile suspect vas wanted in Indiana for five stolen vehicles and two incidents involving arson. The juvenile was ,ubsequently returned to Georgia. tecovery of two missing juvenile females; one juvenile was under 10 years of age. Investigation found a ,00perating witness who was able to establish phone contact with the juveniles. Juveniles were apprehended after walking away from the phone they used to call the cooperating witness. DECEMBER 1998 A local 5th floor resident of a condominium, left their front door unlocked and their screen door locked. The resident heard a suspect force the screen door open after midnight and effect entry into the residence. The resident saw the intruder and called 911. Through a coordinated effort of patrol, K-9 units and a helicopter, the suspect was located close to the scene, identified and arrested. Subsequent investigation and interrogation obtained admissions from the suspect, indicating he had been at the condominium complex and in the victim's apartment. White male suspect was charged with Burglary of a Occupied Dwelling. Working on a series of vehicle burglaries in Cape Canaveral. No apparent pattern other than most of the vehicle burglaries are to unlocked vehicles during the night time hours. No exposure incidents this month. BREVARD COUNTY SHERIFF'S OFFICE Titusville, Florida MEMORANDUM November 9, 1998 TO: Major George McGee PISS FROM: Sergeant Paul Chalko 5 RE: Cape Canaveral S.I.D. Activity October 1998 Enclosed is the monthly activity that the Special Investigations Division produced in October of 1998 in the City of Cape Canaveral. SID ACTIVITY IN CAPE CANAVERAL Cases Initiated Intel Reports Documented Confidential Informants Documented Cases Closed 2 0 0 4 Arrests 4 Adult 4 Male 3 Female 1 Juvenile 0 Male 0 Female 0 PHILIP B. WILLIAMS, SHERIFF Cape Canaveral Report - September 1998 November 9, 1998 Page two Confidential Funds Expended Drug Seizures Cash Seizures Other Seizures $700.00 20.5 grams Crack Cocaine $398.00 seized as evidence $709.00 seized for forfeiture consideration 1997 Mitsubishi (valued at $10,000) October Cases A Cocoa Beach man was arrested for selling crack cocaine on two occasions during an investigation conducted by the Special Investigations Division (98- 162830). The target, Douglas Stuart, w/m, 04/09/67, conducted his transactions at the Racetrack Gas Station at 8899 Astronaut Boulevard in the city. He was not an employee of the business. A Cocoa woman was arrested in a separate, unrelated investigation for selling crack cocaine to an undercover agent at the Racetrack Gas Station. The target was Katherine Schryer, w/f, 12/07/56 (98-137600). She also was not an employee of the business, but wished to meet there to conduct her sales. A Cocoa man was arrested for two sales of crack cocaine after an investigation conducted by the Special Investigations Division (98-124443). The target, Antonio Swinson, B/m, 07/07/66, made controlled sales at the Circle K store located at 7700 North Atlantic Avenue in the city. He was not an employee of the business. A known Cape Canaveral crack cocaine supplier was arrested for a third time in sixteen months. An investigation of crack cocaine sales at 8533 Rosalind Avenue in the city produced the arrest of Peterick Williams, b/m, 02/06/67, for Possession of Cocaine with Intent to Sell. Eighteen (18) grams of crack cocaine, seven hundred nine dollars ($709.00) U.S. Currency and a vehicle were seized (98-152708). Additional arrests are expected in this investigation. Williams was found guilty on the first arrest in May of 1997. His probation violation was due to his arrest. The second arrest is pending and has not yet appeared on the court docket. An additional crack cocaine investigation was initiated this month in the city of Cape Canaveral. BREVARD COUNTY SHERIFF'S OFFICE Titusville, Florida MEMORANDUM December 8, 1998 TO: Major George McGee FROM: Sergeant Paul Chalko RE: Cape Canaveral S.I.D. Activity November 1998 Enclosed is the monthly activity that the Special Investigations Division produced in November of 1998 in the City of Cape Canaveral. SID ACTIVITY IN CAPE CANAVERAL Cases Initiated 0 Intel Reports Documented 0 Confidential Informants Documented 0 Cases Closed 1 Arrests 2 Adult 2 Male 1 Female 1 Juvenile 0 Male 0 Female 0 PHILIP B. WILLIAMS, SHERIFF Cape Canaveral Report - November 1998 December 8, 1998 Page two Confidential Funds Expended $0.00 Drug Seizures 0 Cash Seizures 0 Other Seizures 0 Cost of Investigations Closed This Month 98-113151 will be reported next month Cost of Investigations Previous Month 98-137600 $208.03 98-124443 $424.06 98-162830 $245.51 98-66268 will be reported next month 98-44756 will be reported next month 98-152708 will be reported next month November Cases During the month of November, a white female, Theresa Sverida, 03/29/50, was arrested for cocaine sales from her residence of 8533 Rosalind Avenue (98- 152708). Among her nine felony charges were two counts of Sale of Cocaine within 1000 Feet of a School. In November, a capias request was filed for Boris Edwards, black male, 05/02/74 (98-113151). Edwards, a crack supplier and Titusville resident, sold crack cocaine to undercover operatives at the Racetrack Gas Station at 8599 Astronaut Boulevard in the city. In November, the Special Investigations Division executed a lawful search warrant at a Merritt Island residence. The residence was a crack cocaine distribution site. The warrant produced five arrests. The unit then initiated a street level crack Cape Canaveral Report - November 1998 December 8, 1998 Page three cocaine reverse operation. An additional sixteen people were arrested. Included in the sixteen arrests were seven Cape Canaveral residents. The list is provided below for intelligence for Canaveral Uniform Patrol and Investigations. Aggie Malley DOB 03/22/59 7612 Orange Avenue, Cape Canaveral Purchase and Possession of Cocaine Carman Figueroa DOB 01/31/62 7522 Magnolia Avenue, Cape Canaveral Purchase and Possession of Cocaine Otto J. Varosi DOB 08/20/56 351 Taylor, Cape Canaveral Reckless Driving Robert Smith DOB 11 / 15/60 8911 N. Atlantic Ave., #1, Cape Canaveral Attempted Purchase of Cocaine Lanita A. Clark DOB 01/23/57 233 Jackson Street, Cape Canaveral Purchase and Possession of Cocaine Ricardo Rivera DOB 07/14/59 221 Columbia Dr. #242, Cape Canaveral Purchase & Possession of Cocaine Carol Hartness DOB 03/03/62 125 Cleveland Ave., Cape Canaveral Possession of Paraphernalia EXPENDITURES Case Number: 98-137600 Defendant: Katherine Schryer Agent: R.D. Dotson MANPOWER: (At an average cost of S 15 00 per hour) Agent Dotson @ 4 hours $ 60.00 Agent Petroske @ 2 hours $ 30.00 Deputy Boshnalk @ 1 hours $ 15.00 @ hours $ - @ hours $ - @hours $ - @hours $ - @hours $ - @hours $ - @hours $ - @ hours $ - @hours $ - @hours $ - @hours $ - @hours $ - @hours $ - @hours $ - VEHICLES: (Gas and mileage at an average of $.29 per mile) @ miles $ - @ miles $ - @ miles $ - @ miles $ - MATERIALS: (Prices below are an average due to price changes and purchasing from various suppliers) Amount Used BAGS: 4" x 7 1/2" (@ $.23 each) 2 $ 0.46 7 1/2" x 10 1/2" (@, S.30 each) $ - 12" x 15 1/2" (@ S.48 each) $ - 5 1/2" x 15 1/2" (@ S 39 each) $ - BATTERIES (@ $1.10 each): $ - CASSETTE TAPES: Standard (@ $1.05 each) $ - Micro (@ $1.25 each) 1 $ 1.25 FILM (@ $4.50 each) $ - FOLDERS (@ $.32 each): 1 $ 0.32 GLOVES (@ $. 23 pair): $ TEST KITS (@ $1.00 each). 1 $ 1.00 VIDEO TAPES: VHS 120 min (@ $2.17 each) $ - 8mm, 120 min (@ $3.00 each) $ - 8mm, High 8, 120 min ( @ $8.29 each) $ - AUTOTRACK (@ $1.00/minute): $ - MISCELLANEOUS EXPENSES: CONFIDENTIAL FUNDS: $ 100.00 CONFIDENTIAL INFORMANT PAYMENT: TOTAL: $ 208.03 Special Investigations Division BREVARD COUNTY SHERIFF'S OFFICE EXPENDITURES Case Number: 98-162830 Defendant: Douglas Brian Stuart Agent: R.D. Dotson MANPOWER: (At an average cost of $15.00 per hour) Agent Dotson Agent Behringer Agent Buggs Agent Brown @ 5 hours $ 75.00 @ 3 hours $ 45.00 @ 3 hours $ 45.00 @ 1 hours $ 15.00 @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - VEHICLES: (Gas and mileage at an average of $.29 per mile) @ miles $ - @ miles $ - @ miles $ - @ miles $ - MATERIALS: (Prices below are an average due to price changes and purchasing from various suppliers) Amount Used BAGS: 4" x 7 1/2" (@ $ .23 each) 3 $ 0.69 7 1/2" x 10 1/2" (@ $.30 each) $ - 12" x 15 1/2" (@ $.43 each) $ - 5 1/2" x 15 1/2" (@ $.39 each) $ - BATTERIES (@ $1.10 each): $ - CASSETTE TAPES: Standard (@ $1.05 each) $ - Micro (@ $1.25 each) 2 $ - FILM (@ $4.50 each): $ - FOLDERS (@ $.32 each): 1 $ 0.32 GLOVES (@ $.23 pair): $ - TEST KITS (@ $1.00 each): 2 $ 2.00 VIDEO TAPES: VHS 120 min (@ $2.17 each) $ - 8mm, 120 min (@ $3.00 each) $ - 8mm, High 8, 120 min (@ $8.29 each) $ - AUTOTRACK (@ $1.00/minute): MISCELLANEOUS EXPENSES: $ - CONFIDENTIAL FUNDS: $ 60.00 CONFIDENTIAL INFORMANT PAYMENT: TOTAL: $ 245.51 Special Investigations Division EXPENDITURES Number: 98-124443 Defendant: Dan Swinson Agent: R.D. Dotson MANPOWER: (At an average cost of $15.00 per hour) Agent Dotson Agent Clark Sgt. Mellick Agent Brown @ 5 hours $ 75.00 @ 2 hours $ 30.00 @ 2 hours $ 30.00 @ 1 hours $ 15.00 @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - VEHICLES: (Gas and mileage at an average of $.29 per mile) @ 0 miles $ - @ miles $ - @ miles $ - @ miles $ - MATERIALS: (Prices below are an average due to price changes and purchasing from various suppliers) Amount Used BAGS: 4 x 7 1/2" (@ $.23 each) 3 $ 0.69 7x1/2" x 10 1/2" (@ $.30 each) $ - 12" x 15 1/2" (@ $.48 each) $ - 51/2" x 15 1/2" (@ $.39 each) $ - BATTERIES (@ $1.10 each): $ - CASSETTE TAPES: Standard (@ $1.05 each) 1 $ 1.05 Micro (@ $1.25 each) $ - FILM (@ $4.50 each): $ - FOLDERS (@ $.32 each)-1 $ 0.32 GLOVES (@ $.23 pair): $ - TEST KITS (@ $1.00 each) 2 $ 2.00 VIDEO TAPES: VHS 120 min (@ $2.17 each) $ - 8mm, 120 min (@ $3.00) $ - 8mm, High 8, 120 min ( @ $8.29 each) $ - AUTOTRACK (@ $1.00/minute): $ - MISCELLANEOUS EXPENSES: $ - CONFIDENTIAL FUNDS: $ 250.00 CONFIDENTIAL INFORMANT PAYMENT: $ 20.00 TOTAL: $ 424.06 Special Investigations Division BREVARD COUNTY SHERIFF'S OFFICE Titusville, Florida MEMORANDUM January 11, 1999 TO: Major George McGee FROM: Sergeant Paul Chalko RE: Cape Canaveral S.I.D. Activity December 1998 Enclosed is the monthly activity that the Special Investigations Division produced in December of 1998 in the City of Cape Canaveral. SID ACTIVITY IN CAPE CANAVERAL Cases Initiated 4 Intel Reports Documented 2 Confidential Informants Documented 2 Cases Closed 1 Arrests 1 Adult 1 Male 1 Female 0 Juvenile 0 Male 0 Female 0 Confidential Funds Expended $420.00 PHILIP B. WILLIAMS, SHERIFF Cape Canaveral Report - December 1998 January 11, 1999 Page two Drug Seizures Crack Cocaine 10 grams Powder Cocaine 5 grams Cannabis Plants 1 Cash Seizures 0 Other Seizures 0 Cost of Investigations Closed This Month 98-195671 will be reported next month Cost of Investigations Previous Month 98-113151 $237.14 98-152708 will be reported next month December Cases In December, Ralph Johnson, b/m, 12/04/78, of Cocoa was arrested for Sale of Cocaine, as well as four other felonies and 2 misdemeanors. Agents were alerted that Johnson is a crack cocaine supplier in the Cape Canaveral area. Agents obtained his pager number and called Johnson to deliver the cocaine. He would only go to the Merritt Square Mall where the arrest took place. 98-195671 An investigation into a crack supplier just outside the Canaveral city limits was initiated from information supplied by Canaveral uniformed deputies. A search warrant is anticipated. A cannabis investigation was initiated in the city after a cannabis plant was seized. An arrest is anticipated. A powder cocaine supplier in the city has been targeted with an investigation initiated this month. EXPENDITURES Case Number: 98-113151 Defendant: Boris Edwards Agent: R. Dotson MANPOWER: (At an average cost of $15.00 per hour) Agent Dotson Agent Brown Agent Behringer Agent Molyneaux @ 2 hours $ 30.00 @ 1 hours $ 15.00 @ 1 hours $ 15.00 @ 1 hours $ 15.00 @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - @ hours $ - VEHICLES: (Gas and mileage at an average of $.29 per mile) @ 0 miles $ - @ miles $ - @ miles $ - @ miles $ - MATERIALS: (Prices below are an average due to price changes and purchasing from various suppliers) Amount Used BAGS: 4" x 7 1/2" (@ $.23 each) 1 $ 0.23 7 1/2" x 10 1/2" (@ $.30 each) $ - 12" x 15 1/2" (@ $.48 each) $ - 5 1/2" x 15 1/2" (@ $.39 each) $ - BATTERIES (@ $1.10 each): $ - CASSETTE TAPES: Standard (@ $1.05 each) 1 $ 1.05 Micro (@ $1.25 each) 1 $ 1.25 FILM (@ $4.50 each): $ FOLDERS (@ $.32 each): 1 $ 0.32 GLOVES (@ $.23 pair): $ - TEST KITS (@ $1.00 each): 1 $ 1.00 VIDEO TAPES: VHS 120 min (@ $2.17 each) $ 8mm, 120 min (@ $3.00 each) $ - 8mm, High 8, 120 min (@ $8.29 each) 1 $ 8.29 AUTOTRACK (@ $1.00/minute): $ MISCELLANEOUS EXPENSES: $ CONFIDENTIAL FUNDS: $ 150.00 CONFIDENTIAL INFORMANT PAYMENT: $ - TOTAL: $ 237.14 Special Investigations Division BREVARD COUNTY SHERIFF'S OFFICE Titusville, Florida MEMORANDUM January, 1999 TO: Major George McGee FROM: Deputy E.A. Perry RE: December Community Policing Report During the month of December the following activities were conducted concerning Community Policing activity in the city. NEWSLETTER: The November issue of the "Canaveral Star" was issued the first week of December. Due to the activities of the month, a December issue was not prepared, but will be issued the first week of January. HOMEOWNER'S MEETINGS: On December 10, 1998 Crime Prevention Specialist Amy Bogner presented the Neighborhood Watch program to the residents of Cocoa Palms Trailer Park. The residents reinstated their program and expressed interest in assisting with other programs within the city. SPECIAL EVENTS: Coordination for the City's Annual Reindeer Run to provide traffic control and safety for the runners was conducted on December 12, 1998. On December 19, 1998 Code Enforcement Officer Greg Mullins assisted in cleaning up three separate camps which had been abandoned by transients. The location was the wooded area next to the Banana River at the west end of Center Street and adjacent to Cocoa Palms Trailer Park. The city dump truck was filled with debris from the area. Participation in the Cocoa Beach Christmas Parade was made by representing the Sheriff's Office on the City of Cape Canaveral float. The Sheriff's Office was represented at a gift wrapping booth for Brevard County TRIAD Christmas gifts and food were collected for distribution to needy families in the city. Bicycles were obtained from the Police Athletic League and were refurbished with assistance of the trustee. The items were provided to the parents to give to their families. PHILIP B. WILLIAMS, SHERIFF December Monthly Report Page two A Blood Drive was held in "The Cove" for the Space Coast Blood Mobile on December 30. The event was hosted by the Canaveral Precinct and Canaveral Volunteer Fire Department. TRIAD: Meeting were held of the Executive Committee, Needs Assessment Committee, and Central S.A.L.T. Council. The Executive Committee reported the Senior Referral Cards would be ready to brief the Chief s Association in January. If approved, a training video would be prepared for dissemination to all law enforcement agencies in the county for roll call training on the card, proper procedures to fill it out, the distribution, notification of appropriate agencies, and feedback concerning the action taken. The Needs Assessment Committee focused on additional programs to explore within the community, to include a course for law enforcement on encounters with Alzheimer and dementia patients. The Central S.A.L.T. Council focused on needs of Emergency Management Office in the event of evacuations. Currently there are over 2,000 special needs individuals which would be evacuated. At present the EMO has only five cots for the individuals. It was discussed about using the Defense Reutilization Program to obtain needed materials to support the EMO and other agencies during periods of natural disaster. Coordination was made with Sheriff Williams who requested a training program be established for law enforcement officers to explain the purpose and role of TRIAD in Brevard County. He additionally approved the course idea for law enforcement encounters with Alzheimer and Dementia patients. JET BOAT: The jet boat was delivered to the Sheriffs Office during this month. Instructor training and certification was provided by Mr. Tom Gillikin of Sea Ray Boats. Liability and comprehensive insurance for the vessel were obtained and the vessel was marked by Fleet Maintenance. Arrangements have been made to install a light bridge on the rear of the vessel through Sunshine Welding of Port Canaveral. Installation of radio equipment and connections to emergency lights and speaker have been made through Communications International. A formal presentation of the vessel to the Sheriffs Office and City will be made once the vessel has been fully marked and equipped. A press release will be made announcing the event sometime in January 1999. COMMUNITY POLICING OFFICE: Negotiations between the Branch Manager and the area President are continuing. A final meeting between the two is scheduled for January 6, 1999. The outlook for the use of the space is still favorable. OTHER ACTIVITIES: Assistance was provided to the Training Division during the month of December. A report writing course was presented for the new officers in the December Monthly Report Page three FTO program. In addition, a course outline and instructor's manual was initiated for department wide use for the CPR courses to be conducted. No Trespass Affidavits for the new B.C.S.O. No Trespassing signs have been received from several owners and the properties have been posted. A red binder in the computer download area has a list of properties which have been posted, as well as Trespass Warnings for individuals who have already been located on the property. Another copy of your memo outlining precinct policy will be recirculated, along with a weekly list of who has been trespassed from what area. Coordination has been made with a philanthropist from Cape Canaveral who may be interested in purchasing a sport utility vehicle to be used by the Community Policing Unit and to be equipped as a Command Post for the Commander during disasters. A proposal of annual community policing activities and a cost for the vehicle is to be prepared and submitted to the individual for consideration. BREVARD COUNTY SHERIFF'S OFFICE Titusville, Florida MEMORANDUM December, 1998 TO: Major George McGee FROM: Deputy E.A. Perry RE: November Activity Report During the month of November 1998, the following community policing activities were conducted. NEWSLETTER: The third issue of the "Canaveral Star" was published and distributed. It continues to receive positive comments from the citizens and businesses in the city. HOMEOWNER'S MEETINGS: A meeting was held with homeowner's at the Cocoa Palms Trailer Park. Several issues were brought up by the group. The park is very interested in restarting their Neighborhood Watch Program. It has been dormant for several years; however, there is a renewed interest. Arrangements were made to have Crime Prevention Specialist Amy Bogner officially present the program and have the group officially reorganized. An additional meeting was scheduled for December 10, 1998 at 6pm. The residents expressed grave concerns about the number of transient camps located between the park and Center Street. The residents were assured the owner of the property was cooperative with city officials and every attempt would be made to remove the individuals from the area and erect the new No Trespassing signs of the Sheriff s Office. Several residents volunteered to assist in cleaning the debris, trash, and undergrowth from the lot with the owner's permission. They advised they would approach the owner to allow the park continued access through the property on Center Street to the west side of the park. SPECIAL EVENTS: An information table was set up for the Senior Health Fair on November 11, 1998 at the City Parks and Recreation Building. The program was attended by various health care providers in the area. Information concerning crime prevention, TRIAD, and the Vial of Life were distributed. PHILIP B. WILLIAMS, SHERIFF November Monthly Report Page two Turkeys and hams obtained from the Central Community Policing Unit were provided to Canaveral Precinct. These were distributed to charitable organizations to provide meals for needy individuals in the area. In addition, some of the items were provided to known families in the city. TRIAD: Numerous Executive Board, Conference Committee, Needs Assessment, and S.A.L.T. Council meetings were held during the month of November. Final preparations were made for the National Conference by the Conference Committee. At the Executive Committee meeting final changes to the Senior Referral Card were made. Each member was asked to review newspaper articles, radio and television reports of local scams. These scams will be referred to the State Comptroller's Office for investigation. A grant through the Sheriff's Office Research and Development office was discussed to provide a reverse 911 system. During the Needs Assessment Committee a sub -committee was appointed for coordination with the local hospitals for review of admission policies for Alzheimer/Dementia patients. The TRIAD National Convention was held from November 16 through the 18. Participation by this office was provided as a Staff member for the Conference Committee and liaison for the conference events. The event was attended by representative from TRIAD organizations in over 30 states. Various courses were provided concerning senior issues. A strong working relationship with the National TRIAD Executive Committee from the National Sheriff's Association was made. Plaques were presented to Crime Prevention Specialists Amy Bogner and Jo Ann Miller, as well as myself by Sheriff William's during the opening ceremonies. Members of the Canaveral Citizen Observer Patrol assisted with the conference by providing security for vendor displays after conference hours. JET BOAT: Information was received from Sea Ray that the vessel had been shipped from their facility in Tennessee and would arrive sometime in December 1998. COMMUNITY POLICING OFFICE: On November 5, 1998 Mayor Randels and I met with Mrs. Peggy Crooks of First Union Bank. Initial approval for the use of the upstairs had been made by Mr. John Banks, the Brevard President of First Union. Several issues remained to be resolved. The bank needed to know the exact usage intended for the area, how liability insurance would be covered, approval of bank authorities for structural repairs and additions, and for the city to pay some type of fee for utilities. A summary of the intended use by the Community Policing Unit was provided to Mayor Randels. Anticipated receipt of the facility is still favorable. November Monthly Report Page three PROPERTY MANAGER'S ASSOCIATION: The association held its monthly meeting in the Council Chambers where issues were discussed for which guest speakers might be brought in to provide answers to technical questions. City Code Enforcement Officer Greg Mullins addressed the group on Code Enforcement regulations. Copies of the "Canaveral Star" were distributed to the group. CITIZEN OBSERVER PATROL: The COP members participated in the National TRIAD Conference held from November 16-18. One of the members participated throughout the conference and attended the seminars. The COP members again contributed over 160 hours of service during the month of November. Their hours were provided to the Retired Seniors Volunteer Program for credit with that organization. OTHER ACTIVITIES: Mr. Mark Pappis from Cape View Elementary contacted this office concerning a Youth Crime Watch program in place at the school. Mr. Pappis requested assistance from the Sheriff's Office and City to fund T-shirts for the members to identify them as Cape View Youth Crime Watch members. A meeting was held with Mr. Pappis to discuss the design of the shirts, the number of shirts he would require, and other areas where the Sheriff's Office could be of assistance. Just prior to the holidays a request from the U.S. Coast Guard was received to address the members going on leave. It was requested that the members be briefed on hazards to avoid during the holidays and safety issues. The meeting was held on November 25, 1998 at the Coast Guard Station, Canaveral. BREVARD COUNTY SHERIFF'S OFFICE Titusville, Florida MEMORANDUM November, 1998 TO: Major George McGee FROM: Deputy E.A. Perry RE: October Monthly Report During the month of October the following activities were conducted concerning Community Policing activity in the city. NEWSLETTER: The second issue of the "Canaveral Star" was published on October 5, 1998. The newsletter has received many positive comments from the citizen's and businesses in Cape Canaveral. The publication of the newsletter has been reduced from twice monthly, to once per month, because of time constraints. HOMEOWNER'S MEETINGS: Meetings were held with homeowner associations at Villages of Sea Port and the Plaza. Several issues were discussed at each meeting. Villages of Sea Port was interested in forming a Neighborhood Watch group following the rash of residential and vehicle burglaries there. Members of the association were also interested in information on the Citizen Observer Patrol. Applications for the program were distributed. The Plaza Condominiums were concerned with repeated violations of the noise ordinances of the city. Problems are being generated at only a couple of the apartments. The occupants are not actual renters, nor will they answer the door for law enforcement when complaints are made. The association was advised the issue would be addressed by presenting the current ordinance to City Council to determine if additional legal stipulations can be made to involve the owner of the units, when they can be shown to be intentionally continuing to allow the occupants of the units to violate the noise ordinance. The Plaza has a current Neighborhood Watch Program which is very effective. Some members of the group expressed an interest in becoming members of the Citizen Observer Patrol. Applications were disseminated to the association. PHILIP B. WILLIAMS, SHERIFF October Monthly Report Page two SPECIAL EVENTS: On October 24, traffic coordination was provided for a 5K run to benefit Brevard Guardianship Services and a TRIAD display booth at a fall festival at Tortoise Island. An escort was also provided from the city limits of Cocoa Beach to the McDonald's in Cape Canaveral for the Lions Club. The escort was for a walk-a-thon by John Cunningham, a blind individual who completed the walk from SR 192 and A1A to Cape Canaveral. The purpose of the walk was to draw attention to issues of blind individuals. On October 28, a Haunted House was hosted by the Precinct to support the City Parks and Recreation Department's Haunted Forest. Funds were provided by the city for the purchase of materials. The project was completed with the assistance of COP Coordinator William Hansen, Sr. and Sgt. Dana Doucette. On October 29th an escort for the families of the crew of STS-95 was provided to Cape Canaveral Air Force Station. In addition, an Executive Protection detail was worked with United Space Alliance at their request for key personnel attending the launch. TRIAD: Meetings were attended concerning the up -coming National TRIAD Conference, to be held in Cocoa Beach from November 15-18. Sponsors for the event were obtained and details concerning activities for conference attendees completed. The Needs Assessment Committee made tentative plans to have the Senior Referral Cards and Surveys in the hands of county law enforcement agencies by January 1999. Coordination is continuing to establish dialogue with local hospitals concerning the issue of Alzheimer patients and proper referrals for those encountered by law enforcement. JET BOAT: On October 6th Sea Ray Boats contacted this office and advised our request for a vessel had been approved. Sea Ray and Mercury are providing the vessel for the patrol of the waters around the city. Details concerning the delivery date of the vessel are to be forthcoming. COMMUNITY POLICING OFFICE: Negotiations continued with First Union Bank to obtain the second floor area for the Community Policing Unit, Explorers, and Citizen Observer Patrol. Tentative approval has been received from First Union. Final details of the arrangements will be completed by Mayor Randels and the city. CAPE CANAVERAL VOLUNTEER FIRE DEPARTMENT, INC. Serving the city of Cape Canaveral & Canaveral Port Authority MEMORANDUM To: The City of Cape Canaveral The Canaveral Port Authority From: David J. Sargeant, Fire Chief Date: 14 January 1999 Subj: YEAR END SUMMARY - 1998 Last year, the Cape Canaveral Volunteer Fire Department (CCVFD) responded to 1,507 incidents, which represents 144 more calls than in 1997. CITY PORT COUNTY MUTUAL TOTAL EMS 752 300 125 06 1183 78.50% Fire - Structure 21 04 03 35 63 4.18% Fire - Vehicle 07 02 02 00 11 0.73% Fire - Brush/Refuse 15 08 03 07 33 2.19% False 57 33 04 00 94 6.24% Miscellaneous 72 18 08 06 104 6.90% Hazardous Materials 14 04 01 00 19 1.26% TOTAL 938 369 146 54 1507 100.00% 62.24% 24.49% 9.69% 3.58% 100.00% The following is a list of qualifications and man-hours compiled in 1998: 14,542.5 volunteer man-hours were given for stand-by and training, with an average of two volunteers on duty per twenty four hour period. Additional hours were spent on calls; however, these are not tabulated for this report. The CCVFD currently has 46 members. Among these members, the following certifications are held with many members holding two or more: 26 State Certified Firefighters, 15 State Certified Volunteer Firefighters, 11 Registered Paramedics, 23 Registered Emergency Medical Technicians, and 7 Medical First Responders. Once again CCVFD provided 22 CPR classes to the public last year, and will continue this endeavor this year. Over 1,000 children were educated in fire prevention with our ongoing Fire Prevention and Education Program. Additionally, we have participated in every event held by the City and Port for public education. As you can see our call volume increased. The largest increase occurred at the Port where we ran an 190 JACKSON AVENUE • CAPE CANAVERAL, FLORIDA 32920 • (407) 783-4777 additional 112 calls. Most of these additional calls were medical, 91. These figures should not be mistaken with the number of calls run from the Port Station. Currently, both stations run approximately 50% of the calls each. Due to the previous, I do not anticipated any future adjustments to the response areas. CCVFD gave mutual aid 54 times last year, up 23 from 1997. This aid included the firestorm. We received mutual aid once during one of our recent tornadoes. Although we were not hit by any hurricanes, we felt their effects with three tornadoes that touched down either in the City or Port or both. Two of these caused extensive damage and the third only minor. The first only affected the Port with major building damage but no injuries. We were able to handle this on our own and still supply and ALS engine to Osceola County to help with their tornado. The second only damaged one structure at the Port and no injuries resulted. The third traveled through the City to the Port where wide spread damage occurred and two minor injuries. Our neighboring departments, (BCPSD, MIVFD, Cocoa Beach, Indiatlantic, Cocoa, and Satellite Beach), responded and assisted our personnel in handling the numerous calls and incidents. All departments worked under one command to smoothly accomplish the mitigation of the numerous incidents. All departments worked late into the night to save homes and property from any further damage from the falling rains. Again volunteers and paid personnel worked side by side to accomplish the above. Many of us spent most of June and July helping to battle the intense brush fires. Many volunteers took time off from work to spend long hot days protecting homes from Indian River County to Volusia and even Seminole County. Although the numbers don't show, how many brush fires we actually went mutual aid to, I am sure my personnel and myself responded to well over 100 during this time. Statistics and numbers were put aside during this time in the interest of public safety. We ran 104 miscellaneous calls. These calls included police assists, water line breaks, water evacuations and even assisting fish and game with alligator removals. Although our false calls were up by ten, this is due mainly to the tremendous amount of new buildings which are equipped with alarm systems. We normally experience numerous false calls on newly installed systems, until all the flows are worked out. Our fire calls were up; however, this was mainly due to the brush fires and mutual aid to Merritt Island with our ladder truck. All of our hazardous material incidents were small with the exception of two: The first, was a sulfur dioxide leak at the City's waste water treatment plant. This incident was mitigated with no injuries or adverse effects tot he environment. The second, a semi -truck loaded with miscellaneous cargo, including hazardous materials, was picked up and thrown after a tornado hit it. Again this incidnet was handled with no adverse effects and the only injury was to the driver, which was minor. In Addition to our calls, we also provided numerous standbys for the many City, Port, Chamber, and Cove events. Furthermore, we covered the John Glenn launch with two additional ALS units and our boat. The numerous Disney events also kept us busy. Our new station has been in full operation now for approximately 8 months. This station has proven to be invaluable. It has cut our response time to the Port and to the City, north of Central, drastically. Again, I would like to thank the Port Commission and Staff for this world class facility. The Training Facility has been in operation since September. This center has proven to be the best training asset for our department that we could ever imagine. Our personnel can now receive actual live fire training for shipboard, structural, confine space training, and water rescue training without ever leaving our area. It has also increased our incoming mutual aid capabilities. So far we have been able to train personnel from BCPSD, KSC/CCAF, and the USCG Port Canaveral in shipboard fire fighting. This year we were fortunate to receive two grants and several private donations. We received a grant from the State for a new computer for access to the new Firefighter bachelor degree program at the University of Florida. A second grant was received for an additional Automatic External Defibrillator. This unit will be placed in service with our EMTs at the lifeguard stand. Furthermore, we received a new pickup truck, computer upgrades, a welding torch, and a brush truck from Mr. William Bennix. In addition to all of the above, we also received several cash donations during the time of the brush fires. this money went to pay for the additional fuel, food, and maintenance required by these fires. All of these donations and grants help us to keep our costs down and still provide an extremely high level of service. Our personnel sailed back from Italy and provided training to Disney's shipboard personnel in firefighting. Obviously this training proved valuable as Disney has requested our personnel back for the trip over with the new Wonder ship. Again as stated before, no financial or operational impact will be felt as Disney will cover the cost. As we head into 1999, we have several tasks which we will be trying to accomplish. We are requesting the Insurance Services Office to come in and re-evaluate our department for a higher rating. the net result of this will be lower insurance rates to our commercial businesses and lower residential insurance for those homes insured by companies using the rating system for residential properties. We are evaluating our vehicle and developing a plan to reduce the number of them and still maintain the same level of service. Our first step is to purchase a smaller vehicle for emergency medical responses. We hope to accomplish this next fiscal year if funding is available. We are also exploring the sale of our ladder truck and one pumper and purchasing one combination unit. This year we received several awards including Third Place in the University of Miami ALS Competition. Additionally our lifeguards took several awards including First Place in the EMS Competition. Our lifeguards were nominated for Beach Patrol of the Year, quite an honor for our first year. Please see attached lifeguard report for further information. Finally, you can see we had an extremely busy year and we apologize if our paperwork has been slower than normal. should you need any further information or have any questions, please feel free to contact me. As always, thank you for your continued support and cooperation. Canaveral Port Authority Call Volume By Year 400 350 300 250 200 150 100 50 0 Total Calls 1994 208 1995 222 1996 272 1997 257 1998 369 Year City of Cape Canaveral Call Volume By Year 1000 800 600 400 200 0 Total Calls 1994 817 1995 887 1996 923 1997 912 1998 938 Year All Districts Call Volume By Year 1600 1400 1200 1000 800 600 400 200 0 Total Calls 1994 1218 1995 1284 1996 1382 1997 1363 1998 1507 Year EMS Call Volume By Year 1200 1000 800 600 400 200 0 Total Calls 1994 962 1995 1059 1996 1068 1997 1066 1998 1183 Year All Fires (Total) Call Volume By Year 120 100 80 60 40 20 0 Total Calls 1994 76 1995 69 1996 95 1997 82 1998 107 Year County Area Call Volume By Year 200 150 100 50 0 Total Calls 1994 178 1995 157 1996 152 1997 163 1998 146 Year Mutual Aid Call Volume By Year 60 50 40 20 10 0 Total Calls 1994 15 1995 18 1996 35 1997 31 1998 54 Year CAPS CANAVERAL VOLUNTEER FIIRE DEPARTMENT OCEAN RESCUE ANNUAL REPORT 1998 ANNUAL REPORT 1998 The first year of Cape Canaveral Lifeguards began January 2, 1998. it was a partly cloudy day with a cool temperature of 67 degrees. The surf was calm and at a temperature of 59 degrees. With aproximetly 100 visitors that day. The agency began with 17 trainees a,hd not yet certified by United States Lifesaving Association. May 8, 1998 Cape Canaveral Lifeguard Division was certified as an advanced agency by U.S.L.A. At this time lifeguard protection is provided by two lifeguard/EMT's for the Jetty Park area daily all year round. With an additional guard added during peak season. The division offers initial and on going training that meets and in most areas exceeds the guidelines and standards of the United States Lifesaving Association. An estimated 118,099 patrons visited the beach. Lifeguards recorded 40 water related rescues. Actually assisting 25 from rips, 503 safety contacts, 150 minor first aid/jellyfish stings, 3 major first aids, and 0 fatalities. See attached statistical report for further data. The responsibility of Cape Canaveral Lifeguards is preventative lifesaving and public education in and around the ocean environment. 1998 STATISTICS RESCUES 40 SWIMMER ASSITS/RIP CURRENTS 25 SWIMMER ASSITS/SURF 15 DIVER/SCUBA 0 BOAT RESCUES 4 VESSEL CONTACTS/PWC ASSIT 2 COAST GUARD ASSIT 2 SAFETY CONTACTS 503 CITIZEN ASSITANCE 225 MISSING PERSONS 15 INJURED/DEAD ANIMAL 200 HAZMAT 1 MUTUAL AID 0 SHERFF/POLICE CALLED 9 UNCLASSIFIED 53 MEDICAL AIDS 153 MINOR 150 MAJOR 3 EMS ACTIVATED 12 EMS TRANSPORT 4 DROWNINGS 0 FATALITIES 0 PUBLIC SAFETY LECTURES 1 NUMBER OF STUDENTS 100 ENFORCMENT ACTIONS 200 WARNINGS 198 ARRESTS 2 BEACH ATTENDANCE 1998 Month Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Attendance Calls 4,800. 00 6,100. 02 6,417. 00 11,035. 01 14,975. 01 15,475. 02 9,335. 00 8,796. 01 6,886. 01 18,685. 00 6,140. 02 9,450 02 Total 118,009 12 ACCOMPLISHMENTS AND ACHIEVEMENTS 1. Training of personnel in order to meet U.S.L.A. standards. 2. Becoming U.S.L.A. certified as an advanced agency. 3. Getting donations form area businesses to enhance service. 4. Exposure from television and newspaper informing beach goers about rips currents and jellyfish, also sun protection advice. 5. Maintaining a professional appearance and safety on the beach. 6. Preventive steps toward any unsafe activity on the beach. 7. Receiving a certificate of appreciation from the Rotary Club. 8. Competing in state wide events Vero Beach Lifesaving Challenge Finishing 1st in the EMS event U.S.L.A. Regional Competition Coming in at.7th in Florida Reindeer Run Best Costume Bikini Zone Contest 1st place (1,500 rescue board ) 9. Presently hold a seat on the board of U.S.L.A. 10. Recently joined and have been accepted to be a member of The Florida Beach Patrol Chiefs Association. 11. Nominated Beach Patrol of the year. 12. Submitted a lifeguard for Florida Lifeguard of the year.