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HomeMy WebLinkAboutAgenda Packet 12-05-2000CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: CONSENT AGENDA: amity of Cape Canaveral UNCIL REGULAR MEETING CITY HALL ANNEX renue, Cape Canaveral, Florida TUESDAY December 5, 2000 AGENDA 1. Sole Source Purchase of a Votechnics Stormwater Treatment System in the amount of $16,000 RESOLUTIONS: 2. Motion to Approve: Resolution No. 2000-50, Execution of Resolution of Conflict as Set Forth in F.S. Chapter 164 Establishing a Reclaimed Water Protocol in Drought Periods. CONSIDERATIONS: 3. Motion to Approve: 2001 Legislative Priorities for the Space Coast League of Cities 4. Motion to Approve: Change Order for Reclaimed Water Project Phase IV, Part 1, in the amount of $34,956.09. DISCUSSION: 5. Report on Computer Network, AJT 6. Report on SSA Inspection and Contract Administration Sources for Reclaimed Water Project. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone (321) 868-1200 • FAX (321) 799-3170 • fcn.state.fl.us/cape/ e-mail: cape@iu.net seting Typc. Regular Meeting Date: 12-05-00 AGENDA Heading Consent Item 1 No. stormwater at the public works facility. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: SOLE SOURCE PURCHASE OF A VORTECHNICS STORMWATER TREATMENT SYSTEM DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS Requested Action: City Council consider the sole source purchase of a vortechnics stormwater treatment system in the amount of $16,000 as recommended by the public works director. Summary Explanation & Background: The city received a cost sharing grant from the St. Johns River Water Management District in the amount of $20,900. The public works director estimates the total project cost at $50,000. This project will treat onsite stormwater at the public works facility. I recommend approval. Exhibits Attached: Public works director's memo of 11-28-00 City M ge s Office zz Department WATER RECLAMATION/PUBLIC WORKS C Heil/meeti /2000/ - vortechnics.doc MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski Public Works Director DATE: November 28, 2000 SUBJECT: City Council Agenda Item for December 5, 2000 Stormwater Recovery Project Cost Sharing Agreement Sole Source Purchase of Vortechnics, Model 4000 SJRWMD Contract #SD631AA The City of Cape Canaveral made application for funding from St. John's Water Management District through the Stormwater Cost Sharing Program. On March 23, 2000 the City received notice for funding in the amount of $20,900 for this project. City of Cape Canaveral Council approved the cost sharing agreement on August 81h 2000. The scope of the Stormwater Recovery Construction Cost Sharing project will consist of the collection and pretreatment of Stormwater at the Public Works Facility. This pilot project will determine the feasibility of utilizing Stormwater as a supplement for reclaimed water and the further expansion of the program. Funding for this cost-sharing capital project to be appropriated for this budget year from the Enterprise Fund. Estimated total cost for this project is $50,000. The Sole Source purchase of the Vortechnics Model 4000 was approved by SJRWMD as part of the cost sharing agreement. This product is to be installed for evaluation and testing. Recommend the approval of the sole source purchase of the Model 4000 system for the amount of $16,000. Attachments CC: File Mil St. Johns River Water Management District Henry Dean, Executive Director • John R. Wehle, Assistant Executive Director Michael Slayton, Palm Bay Service Center Director 525 Community College Parkway S.E. • Palm Bay, FL 32909 • (407) 984-4940 November 13, 2000 Mr. Ed Gardulski Public Works Director City of Cape Canaveral P.O. Box 326 Cape Canaveral, FL 32920-0326 Dear Mr. Gardulski, I have received and reviewed the engineering drawings, timeline and QAPP for the Treatment Facility Stormwater Recovery cost -share project (SD631 AA). Please consider this letter as the requested "Notice to Proceed" under our agreement. Thank you for your submission, our office is looking forward.to working in partnership with the City of Cape Canaveral on this project. Sincerely, Troy Rice, Director Indian River Lagoon Program GOVERNING BOARD William Kerr, CHAIRMAN Ometrias D. Long, VICE CHAIRMAN Jeff K. Jennings, SECRETARY Duane Ottenstroer, TREASURER MELBOURNE BEACH APOPKA MAITLAND JACKSONVILLE Dan Roach William M. Segal Otis Mason Clay Albright Reid Hughes FERNANDINA BEACH MAITLAND ST. AUGUSTINE EAST LAKE WEIR DAYTONA BEACH 0 0 0 d - ---------- ------ -- ---------- o; m ¢ . . . . . . . . - ----- O ..::i:. .::::• ::::.::::. ....' Q 7 (� O m __ _ ___ _ _ _-------- _ __ ___ __ ___ m c O p ..:::: ...... : 't:•i: O ' .:•iii: ::�:: : : S O N a li ------------ m m lu IL A n N �>O 0 W W > � ____ _______ __ ___ ___ ____ _ _ c oVQ g w° u a w $ vd�+ o a - - -- - -- -- - -- zUo lu pp r: > ,___ ::. 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The next few pages are an introduction to the VortechsTM Stormwater Treatment System - a highly efficient technology for removal of floating pollutants and settleable solids from surface runoff. To learn about the new generation of Hydro -brakes vortex valves for stormwater management, see page 5. Please contact Vortechnics if you wish to receive our Technical Manual, which includes detailed product infor- mation, research and test results. Wherever you are in the United States, there is a Vortechnics representative standing by to offer assistance and further information. Please call us at (207) 878-3662 for the representative nearest you, or visit us online at www.vortechnics.com. Treatment System What are your site's stormwater treatment criteria? If the list includes high performance, minimal land consumption, and easy mainte- nance access, your options have just been significantly narrowed. The Vortechs Stormwater Treatment System, a major advancement in oil and grit separator technology, efficiently removes grit, contami- nated sediments, metals, hydrocarbons and floating contaminants from surface runoff. Vortechs Systems may be used in a wide range of water -quality improvement applications, including: Wetlands/Waterfront Protection Retail Development Industrial Sites Municipal Improvements Commercial Development Transportation Facilities Existing Site Retrofits "We have worked with The Vortechs System's innovative design combines Vortechnics on at least a swirl -concentrator and flow -control technologies to dozen stormwater eliminate turbulence within the system. These management plans for features ensure effective capture of sediment and some of our largest corporate clients. Their oils, and prevent resuspension of trapped efficient turnaround on pollutants - even at flow rates of up to 25 cfs. our requests for technical • Large capacity system provides an 80% net support and CADD drawings has expedited annual TSS removal rate the permitting process • Installs below grade, minimizing land use for our clients. We turn • Custom-built of precast concrete near the job site to Vortechnics when • Low pump -out volume and one -point access we need innovative reduce maintenance costs stormwater solutions. " • Unique design prevents oils and other float- - Lawrence Marsiglio, P.E. ables from escaping the system during cleanout Senior Civil Engineer, Barakos-Landino. Inc. Vortechs Systems may be used in a wide range of water -quality improvement applications, including: Wetlands/Waterfront Protection Retail Development Industrial Sites Municipal Improvements Commercial Development Transportation Facilities Existing Site Retrofits 0 1) Initial Wet Weather Phase During a two-month storm event the water level begins to rise above the top of the inlet pipe. This influent control feature reduces turbulence and avoids resuspension of pollutants. 3) Full Capacity Phase When the high-flow outlet approaches full discharge, storm drains are flowing at peak capacity. The Vortechs System is designed to match your design storm flow and provide treat- ment throughout the range of storm events without bypass- ing. To accommodate very high flow rates, Vortechnics can assist designers with configuring a peak -flow bypass. 2) Transition Phase As the inflow rate increases above the controlled outflow rate, the tank fills and the floating contaminant layer accu- mulated from past storms rises. Swirling action increases at this stage, while sediment pile remains stable. 4) Storm Subsidence Phase/Cleaning Treated runoff is decanted at a controlled rate, restoring the water level to a low dry -weather volume and revealing a conical pile of sediment. The low water level facilitates inspection and cleaning, and significantly reduces maintenance costs. The system's central baffle prevents transfer of floatables to the outlet during cleaning or during the next storm. Stormwater I, D Plus 6' Typical 1,14" ThickPlum. fO �- - I d Offset Plan View To begin the design of your Vortechs System, refer to the sizing chart below and com- plete a Specifier's Worksheet to provide details about your site and design flows. Then simply fax or mail the worksheet to Vortechnics with your site plan, and we'll produce detailed Vortechs System scale draw- ings free of charge. hl IG V Treatment Perforated Covers \ s®t seal 3' to 5' 6' to 9'-- Typical 3�4 I �j Elevation View Metric Specification Ghart available by calling Vartechnics at [2071 878-3662 Engineell4 g Notes A] For in-line Vortechs Systems without a bypass, sizing criteriais based on providing one square foot of ;grit chamber surface area for each 100 gpm of peak design storm flow rate (e.g., 10 -year storm]: Far more details about Vortechnics sizing cr feria refer to Vortechnic5 Technical Bulletin 3, B] Sediment and oil storage volumes assume a 3 foot sump, and a 1 foot opening under the ail baffle. C) The sizing information above is representative of typical Vortechs Systems. Construction details may varyt depending on the specific application. Any alterations to the sizing chart specifications will appear on Vortechnics dimensional and shop drawings. Please call Vortechnics for the weight of specific Vortechs systems if needed. Vortechs System Inlet/Outlet Configurations Vortechs Systems can be configured to accommo- date various inlet and outlet pipe orientations. The inlet pipe can enter the end or side of the tank at right angles - outlet pipes can exit the end or the side of system at most angles. A side inlet optimizes grit chamber swirling action and is the preferred inlet configuration. i i End Inlet y t Side Inlet To Polish t Pretreatment To Outfall Meeting Type: Regular Meeting Date: 12-05-00 AGENDA Heading Resolutions Item 2 No. operating protocol that both staffs will follow. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: JOINT RESOLUTION NO. 2000-50, EXECUTION OF RESOLUTION OF CONFLICT WITH THE CITY OF COCOA BEACH DEPT./DIVISION: LEGISLATIVE Requested Action: City Council review and comment on this draft resolution that will establish a reuse water operating protocol for future drought periods. Summary Explanation & Background: This is a working draft for settlement of this dispute process with the City of Cocoa Beach. It establishes a protocol for future drought periods. This does not amend the interlocal agreement; it provides for the operating protocol that both staffs will follow. The City of Cocoa Beach city manager has this under review by their legal staff, and I should receive their comments for our meeting. Please advise. Exhibits Attached: Draft joint resolution City Man s ffice Department LEGISLATIVE g:/ad ' /meeting/ /1 bP2000-50.doc JOINT RESOLUTION NO. 2000- A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, PURSUANT TO §164.1057, EXECUTION OF RESOLUTION OF CONFLICT AS SET FORTH IN CHAPTER 164, FLORIDA STATUTES, REGARDING THE FOLLOWING DISPUTE: The City of Cape Canaveral, Florida & The City of Cocoa Beach, Florida regarding that certain Interlocal Agreement dated April 6, 1994, as amended by the First Amendment to Interlocal Agreement dated February 6, 1996; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS The City of Cape Canaveral, Florida and The City of Cocoa Beach, Florida entered into an Interlocal Agreement dated April 6, 1994 regarding the supply of reuse water for public irrigation; and WHEREAS said Interlocal Agreement was amended by the parties' adoption of the First Amendment to Interlocal Agreement dated February 6, 1996; and WHEREAS a dispute has arisen between The City of Cape Canaveral. Florida and The City of Cocoa Beach, Florida as to their respective rights and obligations under the Interlocal Agreement, as Amended; and WHERE AS Chapter 164, Florida Statutes, provides a means for dispute resolution amongst local governmental entities; and WHEREAS the parties' having availed themselves of the resolution procedures set forth in Chapter 164, however, not having completed all of the requirements of Chapter 164, do hereby agree to a Joint Resolution pursuant to §164.1057 Florida Statutes executing a resolution of this conflict; and WHEREAS the Interlocal Agreement, as Amended, provides in paragraph 4, amending sub- paragraph 9 stating that operating protocols shall be mutually established such that both systems may operate as an integrated reclaimed water system or such that both may also operate independent of each other; and WHEREAS this Joint Resolution shall establish an operating protocol between the parties pursuant to the Interlocal Agreement, as Amended. RESOLUTION 2000 - Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA, and THE CITY COMMISSION OF THE CITY OF COCOA BEACH, FLORIDA, as follows: Section 1: The foregoing findings are incorporated herein by reference and made a part hereof. Section 2: It is the intention of The City Council of The City of Cape Canaveral and the City Commission of The City of Cocoa Beach to resolve the present conflict between the parties related to the supply of reuse water for public irrigation. Section 3: The present conflict between the parties shall be resolved by the adoption of this Joint Resolution extending to the upcoming drought periods. Section 4: The resolution of the present conflict shall be the adoption of Joint Resolution which will establish a reclaimed water transfer operating protocol to be implemented as follows: 1. The Reclaimed Water Treatment Protocol shall be implemented when both of the following occur: a. 'When a severe drought trend exists, as indicated by a PDSI value of -3.0 or below - OR - the St. Johns River Water Management District issues a Water Shortage Emergency Order for the North Brevard area. b. The total wastewater influent flow to Cape Canaveral Water Reclamation Facility decreases to 7.0 million gallons per week or below. 2. On a daily basis, the percentage of the total wastewater influent flow to Cape Canaveral Water Reclamation Facility transferred to Cocoa Beach may vary from the amount shown in Table 1 (below). On a weekly basis, the percentage of total wastewater influent flow to Cape Canaveral Water Reclamation Facility transferred to Cocoa Beach should approximate the amount show in Table 1. 3. Table 1 provides the reclaimed water transfer protocol for the drought period anticipated for the year 2001. Table 1 represents the average amount of reclaimed water to be transferred to the Cocoa Beach North Storage Tank as a percentage of the total wastewater influent RESOLUTION 2000 - Page 3 flow to the Cape Canaveral Water Reclamation Facility on a weekly basis. 4. Reclaimed Water Transfer Protocol (Table 1) Wastewater Influent Flow to Cape Cape Canaveral Water Reclamation (Million Gallon Per Week) Amount of Reclaimed Water Transferred to Cocoa Beach on a Weekly Basis (As a % of Total Wastewater Influent Flow) 7.0 41 6.9 40 6.8 40 6.7 39 6.6 38 6.5 and Below 37 5. Reclaimed water will be transferred to Cocoa Beach on a daily basis, at a rate of approximately 800 - 840 gallons per minute. The.Cocoa Beach flow control valve shall be set to operate at this approximate flow rate under Cape Canaveral distribution system operating pressure. The amount of time that flow is transferred to Cocoa Beach on a daily basis will be increased or decreased so that the total quantity of reclaimed water transferred in a week will approximate the amount shown in Table 1 for the respective wastewater influent flow to Cape Canaveral Water Reclamation Facility. 6. Since wastewater influent flow quantities cannot be predicted in advance, implementation of the protocol will necessarily occur on a reactive basis. Implementation of the protocol requires Cape Canaveral and Cocoa Beach staff to coordinate during the drought period. Staff of both Cities will have access to wastewater influent flow records for Cape Canaveral Water Reclamation Facility and will independently calculate the total flow required by the protocol for transfer to the Cocoa Beach North Storage Tank on a weekly basis. Staff of both Cities will have access to reclaimed water transfer flow records as recorded by the Cocoa Beach flow meter at the Cocoa Beach North Storage Tank. RESOLUTION 2000 - Page 4 ^% T47;t iJ Ate -;--'l h~.^..+ .�.� r�o5Cit or surplus v,ii✓t✓ be*'r\'PPl1 \..`/P -Vi -w amount required by the protocol, staff of both Cities will mutually determine adjustments to be made to the daily operating schedule to recover the deficit or surplus during the following week. 8. That both parties shall be exempt from the Reclaimed Water Transfer Protocol in the event of maintenance/failure of either parties wastewater or reuse system. Section 5: MONITORING OF DROUGHT CONDITIONS The Palmer Drought Severity Index (PDSI) and Crop Moisture Index (CMI) are indices of the relative dryness or wetness effecting water sensitive areas, and will be utilized to indicate the demand for irrigation. Drought conditions shall be monitored as follow: Starting on the first Monday in March (approximately the first week of the growing season), operating staff of the reclaimed water systems for Cape Canaveral and Cocoa Beach shall each begin to keep a weekly log of: a. Palmer Drought Severity Index (PDSI) b. Weather spell index (P - Preliminary or F -Final) C. Crop Moisture Index (CMI) d. Change in CMI from previous week. Values for each parameter shall be recorded on Monday each week up until the first Monday of September. 2. Weekly values for these parameters shall be obtained from the Southern Region page for Region 3 from the National Oceanographic and Atmospheric Administration (NOAA) website at http://w-,vw.cpc.neep.noaa.gov/products/analysis_ monitoring/cdus/ palmer_drought 3. Starting on the first Monday in March, operating staff of the reclaimed water systems for Cape Canaveral and Cocoa Beach shall record weekly interpretations of the published value of each parameter. Each staff shall utilize weekly interpretations of the parameters in conjunction with weekly Cape Canaveral wastewater influent data to independently determine the need for increased or RESOLUTION 2000 - Page 5 decreased conservation measures throughout the respected reclaimed water service areas. Interpretations shall be as follows: a. PDSI - A severe drought trend exists if the PDSI value is -3.0 or below. A severe drought trend does not exist if the PDSI is -2.99 or above. b. Weather spell index - If a "P" (preliminary) is listed, this indicates that the PDSI could revert to a different value in the upcoming weeks if the current weather trend (dry or wet) reverses to an opposite trend before it becomes established. If a "F" (final) is listed, this indicates that a weather spell is well established for the upcoming weeks. C. CMI - A CMI value of -3.0 or below indicates drought conditions are predicted for a short term (the upcoming week). d. Change in CMI from previous week - When the CMI value increased (or did not change) from the previous week the drought is expected to be less severe (or similar) throughout the upcoming week. When the CMI value decreased from the previous week, the drought is expected to become more severe throughout the upcoming week. Section 6: Should conflict in operation arise, both parties, under this resolution, shall retain the right to call an emergency meeting between staffs, to maintain adherence to the operating protocols. Section '7: The staff of The City of Cape Canaveral, Florida and its City Attorney and the staff of The City of Cocoa Beach, Florida and its City Attorney, are authorized to take all actions required to implement and maintain compliance with this Joint Resolution and operating protocols contained herein. Section 8: This Resolution shall become effective immediately upon its adoption in accordance with the Charter of The City of Cape Canaveral and the Charter of The City of Cocoa Beach, Florida. RESOLUTION 2000 - Page 6 ADOPTED BY The City Council of the City of Cape Canaveral, Florida, this , 2000. ATTEST: Sandra O. Sims, CITY CLERK Approved as to Form: Mark McQuagge, ASSISTANT CITY ATTORNEY Rocky Randels, MAYOR ADOPTED BY the City Commission of the City of Cocoa Beach, Florida, this of 2000. ATTEST: Lorendana Kalaghchy, CITY CLERK Approved as to Form: ASSISTANT CITY ATTORNEY Janice G. Scott, MAYOR - COMMISSIONER day of day Meeting Type: Regular Meeting Date: 12-05-00 AGENDA Heading Considerations Item 3 No. Exhibits Attached: AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: LEGISLATIVE PRIORITIES 2001 DEPT./DIVISION: LEGISLATIVE Requested Action: City Council consider submitting legislative priorities to the Space Coast League of Cities. Summary Explanation & Background: The Space Coast League of Cities is requesting its membership to provide legislative priorities for final submittal of (3) legislative issues to the Brevard delegation. Please advise. Exhibits Attached: Space Coast League of Cities memo; 2001 legislative priorities City Mana s ffice — Department LEGISLATIVE gaad ' cil/meeting 000 egislative.doc TO: FROM; Nancy Glass REMIINDERS- Each municipality is asked to provide two door prizes for the Monday, December 11 Dinner Meeting at PAFB. The minimum cost is $10.00, however, there is no cap. (2) Please send any legislative priorities that you want to be included in the League's Legislative Package to Bennett Boucher (Fax 799-3170). A list will be complied and from that list a vote wi11 be taken at the 12/11100 Board meeting for the top three recommendations to be presented to the Brevard Delegation {3) Please send the name of the person from your municipality who will serve on the lntergovernmental Committee to Hank Simon (FAX 953-8971). As soon as you have reorganized, please send Nancy (FAX 636-3193) the update on Delegates and Alternates for the Board of Directors and a list of your elected officials. THANKS FOR YOUR HELP. Please call me if you have any questions. Spw.o roa�I League of ritici 0 P.O. 8n 56CAS8 0k�ritlrt) c. FL 3291n i)aRti n FAX 0211616-103 1-1 Tdcpl nc (V)11-636 '),lib 10-d E61E-9E9 LOb an6eaL gseoz), az>ads dLE=LO 00-Li-AC)N - C04,� SPACE COAST LEAGUE OF CITIES ®f'>rE r AP * CAPt C'ANAVLRAL INDIALANTIC COCOA INDIAN HARWA.R BLACII MELBOLkNC MF.1-PA 1RNb- K}.A('H PALM BAY AIh LLITF BFACII YAL.M SSIORFS TiTL'SVILLF. `A �EOt!�' fOCOABEACH R4ALABAR MF.I.BOURNEVILLAC;S R<K'KLY:IH.4. HFSf?ItLBOIIkNF "CITIES OF BREVARD WORKING TOGETHER" November 16, ZO00 TO: FROM; Nancy Glass REMIINDERS- Each municipality is asked to provide two door prizes for the Monday, December 11 Dinner Meeting at PAFB. The minimum cost is $10.00, however, there is no cap. (2) Please send any legislative priorities that you want to be included in the League's Legislative Package to Bennett Boucher (Fax 799-3170). A list will be complied and from that list a vote wi11 be taken at the 12/11100 Board meeting for the top three recommendations to be presented to the Brevard Delegation {3) Please send the name of the person from your municipality who will serve on the lntergovernmental Committee to Hank Simon (FAX 953-8971). As soon as you have reorganized, please send Nancy (FAX 636-3193) the update on Delegates and Alternates for the Board of Directors and a list of your elected officials. THANKS FOR YOUR HELP. Please call me if you have any questions. Spw.o roa�I League of ritici 0 P.O. 8n 56CAS8 0k�ritlrt) c. FL 3291n i)aRti n FAX 0211616-103 1-1 Tdcpl nc (V)11-636 '),lib 10-d E61E-9E9 LOb an6eaL gseoz), az>ads dLE=LO 00-Li-AC)N Hello everyone, The attached file is a draft of legislative priorities I put together for Tuesday's meeting for City Council to consider. Please review and comment on any of the items or if you have any additional items to include. 1�1 City of Cape Canaveral leg 200.,. Take care, Bennett Boucher, City Manager City of Cape Canaveral Legislative Priorities 2001 REVISE "SCHOOL HAZARD" DEFINITION The City of Cape Canaveral supports the review of the effectiveness and applicability of the criteria defining hazardous walking conditions for elementary school students contained in s. 234.021 (3) F.S. The criteria are used to determine where hazardous busing can be established within the normal 2 -mile school walking zone, the cost of which is reimbursed by the state. Statute also directs local governments to correct any hazards so identified. The statutory definition does not cover students in grades 7-12, does not address bicycling or access to bus stops and is inconsistent with established engineering practice on the design and location of sidewalks. The City of Cape Canaveral supports a cooperative effort by school and local government officials to evaluate the current definition, to identify possible improvements and to recommend how the criteria can be consistently applied throughout the state. CREATE INDIAN RIVER LAGOON INITIATIVE The City of Cape Canaveral supports the creation of a state initiative to improve water quality in the Indian River Lagoon. The City of Cape Canaveral recommends the initiative address roadway drainage, which is an important source of pollutants, by assisting in the retrofit and upgrade of existing storm water systems. The program should coordinate with other local, state and federal transportation and water quality improvement programs. The City of Cape Canaveral supports dedicated, multi-year funding that will maximize the program's benefits and potentially leverage additional revenue. FUND CRITICAL ROADWAY WIDENING PROJECTS The City of Cape Canaveral supports the widening of the following regional roadways to enhance motorist safety, economic vitality and hurricane evacuation: US 192 from Interstate 95 to St. Cloud SR 520 from Interstate 95 to SR 50 Interstate 95 from Fort Pierce to Daytona Beach INDEX LOCAL OPTION GAS TAXES The City of Cape Canaveral supports legislation that provides for the indexing of the local option gas taxes. Indexing will permit the actual local option gas tax levy to vary in relation to the overall level of inflation. Indexed gas taxes help offset increases in costs associated with road improvements. State gas taxes are already indexed but local option gas taxes are not. The basis for the indexing would be the general, broad-based Consumer Price Index. The indexing would be independent of the price of gasoline FDOT indicates that for the past few years the average change in the levy due to indexing has been only $0.001 per year. Such a change in Brevard County would generate approximately $215,000 more in gas taxes that would then be distributed to the local governments. Emergency Management The City of Cape Canaveral supports legislation that provides disaster preparedness and hazard mitigation planning resources, training and financial assistance to municipalities in order to prepare and respond to natural and human -made disasters / emergencies that may threaten Florida's communities. Land Use / Comprehensive Planning The City of Cape Canaveral supports legislation that would streamline municipal comprehensive planning functions to reduce unnecessary requirements and provide flexibility for local governments to take into consideration the diverse characteristics of local communities in adopting and implementing their local comprehensive plans. Coastal Management The City of Cape Canaveral supports legislation that provides for the funding of the purchase of publicly owned coastal land emphasizing public beach access, shoreline recreation, restoration, environmental education and hazard management. The City of Cape Canaveral supports related programs such as Florida Forever, Florida Communities Trust, Save Our Coast, Conservation and Recreation Lands (CARL) and other state and federal funding programs. Public Safety The City of Cape Canaveral supports legislation that would increase the drug free "safe zone" from 200 to 1000 feet for the purposes of enforcing special criminal penalties for drug dealing in or near public parks. Stormwater The City of Cape Canaveral supports legislation that would provide local governments with funding mechanisms and regulatory authority sufficient to achieve state or federally mandated pollutant loading reductions. Public Education The City of Cape Canaveral supports legislation that would eliminate barriers to allow municipal and school district property to be shared or co -located. Meeting Type: Regular Meeting Date: 12-05-00 AGENDA Heading Considerations Item 4 No. Exhibits Attached: AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CHANGE ORDER TO CARL HANKINS, INC. FOR PHASE IV, PART I OF THE RECLAIMED WATER PROJECT DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS Requested Action: City Council consider a change order to Carl Hankins, Inc. in the amount of $34,956.09 for the reclaimed water project Phase IV, Part I as recommended by the public works director. Summary Explanation & Background: See attached memo of explanation. Please advise. Exhibits Attached: Public works director's memo of 11-29-00 City Ma Office Department WATER RECLAMATION/PUBLIC �� WORKS MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski fC Public Works Director DATE: November 29, 2000 SUBJECT: City Council Agenda Item for December 5, 2000 Reclaimed Water Project Phase IV, Part 1 Carl Hankin's Inc. Change Order As a requirement of the City's Wastewater Treatment Permit requirement, the City of Cape Canaveral is to construct a reclaimed water distribution system. The Operation Permit outlined four (4) Phases of construction. Three of the four phases have been substantially completed. City is on schedule as required by our DEP Operating Permit. The City advertised requests forbid for the construction of Phase III Extension. The scope of this project is to construct the reclaimed water distribution system with services. The City of Cape Canaveral advertised that the methodology of construction to be directional boring. The scheduled bid opening was held on September 29, 1999 at 3:15 p.m. at the City Hall Annex. The City received three (3) bids. On October 5`]' City Council awarded Bid 99-03 to the low bidder, Carl Hankins, Inc. The bid award of the project is a unit bid price contract. On August 1" 2000, City Council approved the proposal submitted by Carl Hankins Inc for Phase IV, Part 1. This project is 100% Impact Fund eligible and funds have been budgeted for the 2000-2001 fiscal year. In addition, the City of Cape Canaveral has received a grant from St John's River Water Management District (SJRWMD) in the amount of $72,180 for the construction of the first half of this project, i.e. from the treatment facility to A IA. The change order for Phase IV Part 1 resulted in changes in the number of units utilized in the construction of the project. The number of units installed in Phase IV Part 1 has been checked and verified by the City of Cape Canaveral's Inspector in the amount if $25,393.55. In addition, Carl Hankins, Inc. submitted a claim for the extra cost incurred for the A I A casing bore in the amount of $29,996.53 (see - attached claim). After careful consideration by city staff, it was agreed upon that the claim for additional rock, sheeting and trench boxes were justifiable in the amount of $12,200.77. More so, Carl Hankins, Inc. agreed to credit the City of Cape Canaveral $2,638.23 for the additional time required by the City's Inspector. The total requested change order for Phase 1V Part 1 is $34,956.09. ($25,393.55+$12,200.77 less $2,638.23). Note: The City of Cape Canaveral is holding retainage in the amount of $30,244.73 from purchase order no. 618. This change order will require a new purchase order in the amount of $65,200.82 for FY00/01. Recommend the approval of Change Order for Phase IV, Part 1, in the amount of $34,956.09 and the appropriation of necessary funds. 129, to 3 O m iA co Co A N CWII fA V! % fA C4 W A V N cwD co N CA W 01 AW 9 co AW!I U3 I a O 1 � O y o (D N 0 < N Q. C a m 3 3 O h cx 4 Z :-(n A A A A A A A A A w W W W W W W N C :"' N CD Cb V 01 Cn A W N O W W W N O O (D N W . W N mN� C--' '� �1-�5; � JDC�C�C7NAAA70�i .x. = 01 O) 0 N N 61 O) W W 01 N j W CD(D N O O O = CO _ = m 1U O O Q n1 (D cn x x x X X O x x v v E n n m< w •- M N z m -�'a" I ��� Aw ^" _8<< Z o w m m N � (D C.) 0�Kc O C N F). (D O):.:.:' CnN N(n O� CD (p v CD m -I 'o o31C m �C,<0R.T�i m CD -- cny O oi7iA� CD 0 a o 7 p CD '? 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C a m 3 3 O h 11/28, UU 7Llh ll: G ( VAA 010 a t r 0 -fl v - -_ • --- - Corporate Office 14512 N. Nebraska Avenue Tampa, Florida 33613 Telephone: (813) 977-7270 November 28, 2000 Ed Gardulski, Public Works Director City of Gape Canaveral Fax No: (321)799-4980 RE. Reclaimed Water Project Phase IV, Part 1 Dear Ed: We request a change order in the amount of $34,956.09 for the above referenced project. This is for additional units that were required to complete the above referenced project up and above the original quantities. The supporting documentation is attached. We have very much appreciated and look forward to continuing the opportunity to work with you and the City of Cape Canaveral. Sincerely, CARL HANKINS, INC. Carl E. Hankins President Ceh: the Attachments Ed Gardulski City of Cape Canaveral 105 Polk Avenue Cape Canaveral, Fl, 32920-0326 Dear Ed: 19 CARL HANKINS INC,. Corporate Office 14512 N. Nebraska Avenue Tampa, Florida, 33613-1429 Telephone: (813) 977-7270 Fax Number: (813) 977-5419 July 25, 2000 Fax N0: (0799-3tv@-4gB0 3zt RE: Bid 99-03 Reclaimed Water Project Phase IV, Part I We are pleased to submit prices for the above referenced project Avr-uiai 8lva:,w rem' 8h i2coo Unit Unit Price Total 26 962 00 U002 2 Construction Survey 1 LS $ 3,160.00 3 Traffic Maintenance 1 LS $ 1,200.00 4 Reuse Line Testing 1 LS $ 2,572.00 J 6 4" PVC - 120 LF $ 21.20 $ 2,544-00-1 12 4" Gate Valve 4 EA v $ 571.00 $ 2,284.004 19 4" MJ Plug 4 EA " $ 223.00 $ 892.00 J 20 2" Blow Off Assembly i I Z EA $ 566.00 $ 566,00 i 30 Concrete Sidewalk Remove & Replace$ 22.50 $ 31 Concrete Curb Removal & Replacemen2t 3-- $ 19.50 $ *4-%:,4�4;54&50 32 Concrete Driveway Removal & Replacement�t � 032$ 6.15 $ � 2,656.60 33 Asphalt Pavement Remove & Replace /a9' -7-r5y $ 28.00 $ ,wee ,,ca52.d� 37 Replace Sod /Qf7J/ 1399 SF $ 0.60 $ -8 t�toTxi- USEf 0edw issoUoot 39 16y PVC Pipe X2688 LF $ 55.60 $ 1$ 40 12PVC Pipe 150 - W LF , $ 51.90 $ � TFT ,�c�► 42 16' X16 & 6X4" Tee & Reducer 4 EA - $ 1,441.90 $ 5,767.60}' 43 16"X90 Degree Bend 1 EA $ 1,42$.94 $ 1,428.941 44 16" Gate Valve I -}-F-A $ 7,302.48 $ �g Z.11gpll i/H l 45 16"X45 Degree Bend (g) ff .-k-EA $ 1,385.76 $ 46 16"X12"Tee 1 EA% $ 1,928.88 $ 1,928-8811 47 12" MJ Plug 1 EA y $ 169.00 $ 169.004 48 16"X12" Reducer 1 EA $ 909.40 $ 909.40 J 49 12"X45 Degree Bend 4.zEA $ 595.20 $ 1 2; ' V"W 1q A%/�5� 32af.Z- 7B '0'7�, 71 " s.evr c ., //,"x'. 11/10/00 FRI 11:32 FAX 813 977 5419 CARL HANKINS INC. 2003 July 25, 2000 Ed Gardulski City of Cape Canaveral Page Two Item No. Description Unit Unit Price Total 52 Jack & gore 24" Casing y3 4a0 LR $ 479.$4 $ ff TOTAL, 8 Estimated project completion time will be 90 (ninety) days. / We look forward to our continued successful relationship.3��-.G' Lfe-jt+ k CA of -Q�� eamgt{ra 1-- �—)2, G38.23 Sincerely, tnT'at_ 331,203.'44- C HANKINS, INC. Carl E. Hankins President cor4rae, prim `- CEH:thc AC.1yAsirY1cn+ cc: Doug Van Zant, Proj. Eng.,Stottler Stagg & Assoc. James M. Minton, VP of Operations, CARL HANKINS, INC. Cre.jEt clue. T2> C.I'{ j ln5per—fav C.04rad t>ver ru n . t ..l fJ �rt.�. (tc LA30eL5 !fit t'"c�er o tA" 10/16/00 MON 17:50 FAX 813 977 5419 CARL HANKINS INC. [ 001 Doug Van Zant Startler, Stagg, & Associates P.O. Box 1630 Cape Canaveral, FL 32.920 Fax No: (321)783-7065 Dear Doug: Corporate Office 14512 N. Nebraska Avtnue Tampa, Florida 33613-1429 Tclephone: (813) 977-7270 Fax Number: (813) 977-5419 October 16, 2000 RE. Extra Cost Incurred for A IA Casing Bore The breakdown for the extras for the bore pits is as follows: 1) Additional sheeting and layer and heavier trench boxes (invoices are attached) $,11,014.00 / 2) Rock #57 Stone (invoice is attached) $ 1,186.77 ,P Labor (.see oily TOTAL $29,996.53 If there is any additional information you require please give me a call. We appreciate your efforts forts in this matter. Sincerely, CARL HANKINS, INC. Carl F. Hanins President enclosures CFH: the CITY OF CAPE CANAVERAL PURCHASE ORDER PHONE: (407) 868-1230 FAX: (407) 799-3170 To: CARL HKI , INC. I Date: 8/08/2000 Number: 618 14512 N. `EB SKA AVENUE TAMPA, 13 Ship Via: Delivery Date: Terms. Buyer: ED GARDULSKI Ship To: CITY OF CAPE CANAVERAL Bill To: CITY OF CAPE CANAVERAL PUBLIC WORKS ATTN: FINANCE DEPT. 601 THURM BLVD. P.O. BOX 326 CAPE CANAVERAL, FL 32920 CAPE CANAVERAL, FL 32920 Quantity Description Unit Price Amount RECLAIMED WATER PROJECT PHASE IV, PART 1. APPROVED BY COUNCIL ON 8/1/00; 1N CONJUNCTION WITH SJRWMD GRANT 302,247.35 302,247.35 SD431AA Total 302,247.35 Cost Distribution 401-0019-901.6314 302,247.35 Ba.P.cu+c� Cl ;ONDITIONS - READ CAREFULLY The right is reserved to cancel this order if not filled within the contract time, if specified. :. The conditions of this order are not to be modified by any verbal understanding. Acceptance of this order includes Acceptance of all terms, prices, delivery instructions, specifications and conditions stated. INVOICES AND PACKAGES MUST BEAR THIS ORDER NUMBER. Please forward all invoices to Finance Department THE CITY ASSUMES NO RESPONSIBILITY FOR GOODS DELIVERED WITHOUT THE AUTHORITY OF A PROPERLY EXECUTED PURCHASE ORDER. This Purchase Order VOID as of 9/30/2000. C14PURCHASING AGENT WHITE -VENDOR GREEN -FINANCE BLUE -DEPARTMENT GOLD -RECEIVING Meeting Type: Regular Meeting Date: 12-05-00 AGENDA Heading Discussion Item 5 No. Presentation materials AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: DISCUSSION: REPORT ON COMPUTER NETWORK DEPT./DIVISION: ADMINISTRATION Requested Action: City Council requested a status report from our computer consultant on the city's computer network. Summary Explanation & Background: Mr. John Root of AJT Connection Systems will present to council a report on the past, present and future operations of the city's computer network. Exhibits Attached: Presentation materials City Ma r' ffice Department ADMINISTRATION 'g: /ad n-Wineetin /2 /computer.doc F U V .� ' — a -J 3 C- O r).� 4-' roE a� 0 z LnO E v ' -0 N O >- O .ro O ro Q) V)ra ra 0O 0 O � O O C O O 00 cr ru 0- E O U O _0O O -04� (o U 0.)O 0-0- ME L C cn a- 0 Ln > O M O O QC ,-i 00 O M c O O w � N z �-0_� � CL C) O .5 � f� O 4., O CDi �Ln Z� � > O U O 00 EE O w N O O � CL C) O 0) 4., O � U L- O O V Q o -0 (3) 0- Q) 13) ro ro J U0 Q. - L O O C: O Cn oC ca U Q (1) O O U � k44— O 0 �O O C 4-J0 •O O -r _0 O � - z 4—, O 0 O 3:c� L . — U V) (n Q) _0 4-J a� Q�uC: Q ~ O U V) Q Q L 4� ( • U to L — _ Oz L C)- L- Z)C) a p — co X N e rl = Z '- O a— Ln � 0 (a --'n V ca � L C- ,—i w () f� L O O 3: U .C: O V (1) LU .� C� :3� w cn H Q cs wLq H Q rlm Ll �_ L-7 El Meeting Type: Regular Meeting Date: 12-05-00 AGENDA Heading Discussion Item Phases 3 and 4 of the reuse water project. No. SSA Cost Summary Sheet AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: DISCUSSION: REPORT ON SSA INSPECTION AND CONTRACT ADMINISTRATION SERVICES FOR THE REUSE WATER PROJECT DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS Requested Action: City Council requested a status report and accounting for these services. Summary Explanation & Background: Mr. John Pekar of SSA will present a report covering the inspection and contract administration services for Phases 3 and 4 of the reuse water project. Exhibits Attached: SSA Cost Summary Sheet City Man s ffice Department WATER RECLAMATION/PUBLIC WORKS :/tl/meeting/ ssa.doc N r R O N N co 0) m *+ U) L *0 U) C) c N c c a L O m B c W V 4) L a N Z O U) W W N N LLI Z 0 LLJ a� N LJ O � v a J WN w 4) V LL LL: LL LL LL LO J J J O LL J O M O N ItJ CO � r- O a) r N m T N N c t II II II U U II U U C J a U > > > > > > CI - c CL Cl.to _ CV _a 00 Q J T r IT t— c 11 6R O c o ++ O 6R O co II O C O II y O O C od O O O O O M U H O' - N N O O O C co 00 N O U ci 0 ca U ca U c co 0) 0 0 O L M i ( e IRT tj O O r0+ r M co r 0 d a a d U c U O U C O U Cj m O L O O O O O p = a O U U)O co O r --N U yj co CC c o "t c a) M I` I- %- V U N O C14 M r ti r Cn O r O (fl 0 C v N O V N r- =3:� 0 Cu a o d (a c V •L v as cn N N =3 609. 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