HomeMy WebLinkAboutAgenda Packet 03-21-2000CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ty of Cape Canaveral
IL REGULAR MEETING
'HALL ANNEX
D, Cape Canaveral, Florida
TUESDAY
arch 21, 2000
7:00 P.M.
AGENDA
ROLL CALL:
PROCLAMATIONS: Fair Housing Month
Earth Day, April 22
Child Abuse Prevention Month
PRESENTATION: Economic Development Commission, Gregory Jones
regarding the Community Data. Summary for the City
of Cape Canaveral
MIN_
Motion to Approve: City Council Regular Meeting Minutes of March 7, 2000.
ORDINANCE — First Readinci:
1. Motion to Approve: Ordinance No. 05-2000, Amending the Definitions of Hotel
and Motel
AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD
COUNTY, FLORIDA, AMENDING CODE SECTION 110-1,
DEFINITIONS, BY AMENDING THE DEFINITIONS OF HOTEL AND
MOTEL; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL
OF CONFLICTING ORDINANCES; AND PROVIDING FOR AN
EFFECTIVE DATE.
CONSIDERATIONS:
2. Motion to Approve: Annual Audit for Year Ended September 30, 1999
105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326
Telephone (321) 868-1200 • FAX (321) 799-3170 . fcn.state.fl.us/cape/
e-mail: cape@iu.net
Cape Canaveral City Council
Regular Meeting Agenda
March 21, 2000
Page 2
3. Motion to Approve: Interlocal Agreement with Brevard County —Traffic Signal
Maintenance
4. Motion to Approve: Stormwater System Repairs
5. Motion to Approve: Washington Avenue Sidewalk Construction to Carl Hankins,
Inc. in the amount of $16,402.50.
6. Motion to Approve: Contract Administration and Inspection Service for
Reclaimed Water Phase III, #2 to Stottler, Stagg and
Associates.
7. Motion to Approve: Cooperative Purchase of Sanitary Sewer Lining and
Manhole Rehabilitation, in the amount of $139,012 to
Griner's Pipeline Services.
RESOLUTION:
8. Motion to Approve: Resolution No. 2000-07; Opposing Diversion of
Transportation Revenue Proposed in HB893 and From
Transportation Programs in General.
DISCUSSION:
9. Reclaimed Water Project Update
10. Water Reclamation Sand Filters Report
REPORTS:
11. City Manager's Report
AUDIENCE TO BE HEARD:
Comments will be heard on items that do not appear on the agenda of this meeting. Citizens will limit
their comments to five (5) minutes. The City Council will not take any action under the "Audience To
Be Heard" section of the agenda. The Council may schedule such items as regular agenda items
and act upon them in the future.
REPORTS CONTINUED:
ADJOURNMENT:
Pursuant to Section 286.1015, Florida Statutes, the City hereby advises the public that: If a person
decides to appeal any decision made by the City Council with respect to any matter considered at
this meeting, that person will need a recons of the proceedings, and for such purpose that person
may need to ensure that a verbatim record of the proceedings is made, which recons includes the
Cape Canaveral City Council
Regular Meeting Agenda
March 21, 2000
Page 3
testimony and evidence upon which the appeal is to be based. This notice does not constitute
consent by the City for the introduction or admission into evidence of otherwise inadmissible or
irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law.
Persons with disabilities needing assistance to participate in any of these proceedings should contact
the City Clerk's office (868-1221) 48 hours in advance of the meeting.
CITY COUNCIL REGULAR MEETING
CITY HALL ANNEX
111 Polk Avenue, Cape Canaveral, Florida
TUESDAY
March 7, 2000
7:00 P.M.
MINUTES
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL: Council Members Present
Larry Weber
Richard Treverton
Burt Bruns
Mayor Pro Tem Buzz Petsos
Mayor Rocky Randels
Others Present
City Manager, Bennett Boucher
City Attorney, Kohn Bennett
City Clerk, Sandra Smith
Public Works Director, Edward Gardulski
Building Official, Dennis Franklin
PROCLAMATION: "KEEP BREVARD BEAUTIFUL MONTH" And April
15th, 2000 as "TRASH BASH DAY"
Mayor Randels read the proclamation and Council Member Larry Weber
presented the proclamation to Kacee Corbin and Paula Collins.
MINUTES:
A motion was made by Mr. Bruns and seconded by Mr. Petsos to approve the City
Council Regular Meeting Minutes of February 15, 2000.
The motion passed 5-0, with voting as follows: Mr. Weber, For; Mr. Treverton, For;
Mr. Bruns, For; Mayor Pro Tem Petsos, For and Mayor Randels, For.
Cape Canaveral City Council
Regular Meeting Minutes
March 7, 2000
Page 2
ORDINANCE ADOPTIONS - Second Reading:
1. Mayor Randels read Ordinance No. 03-2000 by title; Amending the Official
Zoning Map by Rezoning Approximately 74.5 Acres from M-1 to C-2, for second
reading.
AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, FLORIDA
AMENDING THE OFFICIAL ZONING MAP AS DESCRIBED IN SECTION
110-246, CODE OF ORDINANCES BY CHANGING THE CLASSIFICATION
OF TAX PARCELS 26, 500, 502, 750, 756, 757, 758, 760, 768, 782, 784,
785, 786, 787, 788, 796, 804, 806, 813, 815, 822, 824, 825, JIA, JIB, JIC,
JID, JIE1, JIE2, JIE3, JII, JIJ, J111, JIG, JIK, JIL, AND JIM, CONTAINING
APPROXIMATELY 74.5 ACRES, FROM THE CLASSIFICATION OF M-1
(LIGHT INDUSTRIAL) TO C-2 (COMM ERCIAUMANUFACTURING
DISTRICT); AS DESCRIBED IN EXHIBIT A; PROVIDING FOR THE
REPEAL OF PRIOR AND INCONSISTENT ORDINANCES AND
RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Bruns to
approve Ordinance 03-2000 for second reading.
Mr. Petsos stated that this ordinance would help commercial businesses in the
City. Don Haynes agreed with the C-2 ordinance concept, and queried how the
status of his warehouse project would be impacted. City Attorney, Kohn
Bennett, responded that since the site plan was previously approved and three
of the four warehouses have been constructed, the warehouse yet to be built
would be in conformity and not require a special exception.
Mr. Art Berger, resident and business owner, queried why the interior setbacks
were chosen for C-2, they coincide with M-1, not C-1. Mr. Bennett explained
that Council determined that because the district was previously characterized,
it is more consistent to use the M-1 district regulations. Mr. Berger related that
Mayor Randels informed him that there is an option to opt out of the C-2 zoning
change. Mr. Petsos retorted that no Council Member has the authority to
suggest this type of direction. Todd Peetz, City Planner of Ivey, Harris and
Williams, explained that the method of opting out would require applying for C-1
or M-1 zoning. Mr. Berger expressed concern that he owns two contiguous
properties that are zoned differently. Mr. Bennett explained that contiguous
properties of one owner would be considered under the same zoning
regulations.
Cape Canaveral City Council
Regular Meeting Minutes
March 7, 2000
Page 4
3. Public Works Director, Ed Gardulski, explained that the bids were advertised
and there were no responses. He related that he received two quotes since,
realizing that it is not within the purchasing regulations. He, therefore, requested
that Council waive the bid process and accept one of the quotes.
A motion was made by Mr. Petsos and seconded by Mr. Bruns to approve the
Contract Award for Baffle Box Purchase and Installation, Santa Cruz
Construction in the amount of $36,050 in conjunction with the proposal.
Mr. Treverton queried if samples have been taken yet from the proposed outfall
sites. He suggested that tests be conducted in-house now for comparison after the
baffle boxes are installed. Council concurred.
The motion passed 5-0, with voting as follows: Mr. Weber, For; Mr. Treverton,
For; Mr. Bruns, For; Mayor Pro Tem Petsos, For and Mayor Randels, For.
REPORTS:
City Manager — Bennett Boucher
o Mr. Boucher reported that the City would host the Space Coast League of
Cities on April 10th at the Radisson.
o Mr. Boucher reported that he spoke with FDOT and the County regarding the
school crossing at the International Drive intersection on A1A. He related
that the state was not responsive. He and Mr. Gardulski concur that the issue
must be addressed politically. Mr. Petsos suggested that the City possibly notify
the School Board that the City will pull the School Crossing Guards until the
proper signage and a pedestrian signal, not a traffic light. He was adamant in
illustrating the safety issues. Council concurred to notify the County tomorrow.
Mr. Bruns requested that Major McGee be informed that officer presence at the
school crossing is imperative.
o Mr. Boucher requested to schedule a workshop session to consider the
general fund five-year capital plan. Council concurred for Thursday, March
23`d at 5:00 p.m. in the library. The Enterprise Fund will also be reviewed to
confirm that amendments were instituted appropriately.
o The Building Department set its Contractors Forum for next Thursday,
March 16th at 2p.m. Mr.. Petsos queried if 2pm is a good time for contractors to
attend. Mr. Boucher related that if there is an evident problem, a night meeting
could be scheduled.
o Mr. Boucher related that Major George McGee will be promoted to
Commander, he will either be transferred or the City can budget to retain him.
Cape Canaveral City Council
Regular Meeting Minutes
March 7, 2000
Page 5
o Mr. Boucher commended the volunteers and Public Works staff for their efforts
on the sand -fencing project. He queried if we should proceed with a sea oats
project.
o Mr. Boucher reported that the Business and Cultural Development Board has
worked diligently to conduct an art display in the Veterans Memorial Park in
conjunction with the Patriot's Day Parade.
o Mr. Gardulski received approval for a $72,180 grant from SJRWMD for
reclaimed water installation.
Audience
o No report.
City Clerk — Sandra Smith
v No report
City Attorney - Kohn Bennett
o Mr. Bennett queried if the Council Seminar could be conducted in conjunction
with the March 23 workshop. Council concurred.
City Council Member — Larry Weber
• Mr. Weber reported on projects that will be conducted by "Keep Brevard
Beautiful."
City Council Member — Richard Treverton
o No report.
City Council Member — Burt Bruns
■ Mr. Bruns queried whom to contact when a problem is observed with a
City sprinkler system after City work hours. Mr. Boucher related that
he would distribute the emergency contact list; however, the City
Manager should be contacted.
Mayor Pro Tem — Buzz Petsos
• Mr. Petsos stated that the plastic flamingoes should not be allowed on Tower
Boulevard.
Cape Canaveral City Council
Regular Meeting Minutes
March 7, 2000
Page 6
• Mr. Petsos queried if the Navy band can be in the front of the parade.
• Mr. Petsos queried about the Computer master plan status. Mr. Boucher
related that he is in the process of developing the plan.
• Mr. Petsos related that the Sand Fencing volunteer project would be completed
on Saturday, March 25tH
• Mr. Petsos reported on the Beach Cleaning Demonstration, and related that
he would like to pursue purchasing the cleaner cooperatively with the Canaveral
Port Authority. He stated that it would be beneficial to the City. Council
concurred that staff should negotiate with the Port to pursue the concept.
• Mr. Petsos queried if the additional signs constructed at the Blue Cafe are in
compliance. Also, he queried about the legitimacy of the Tomato Grill signs.
Mayor — Rocky Randels
• Mayor Randels reported that he has met with residents of Winslow Apartments
at Avon -by -the -Sea. He related that apparently there is not enough money in
the MSTU to cover Avon -by -the -Sea. He reported that the County is
cooperating to rectify their issues.
• Mayor Randels reported that he would be meeting with County Mayors
tomorrow; do we have any issues? Yes, School Crossing on Al A.
• Mayor Randels reported that the Space Coast Press is giving good coverage
for the City, primarily thanks to Jackie Coates and Ann Samuels.
• Mayor Randels reported that he persuaded FPL to cut a piece of a wooden light
pole that was removed and attached to a concrete pole as a home for a
woodpecker.
• Mayor Randels reported that the Armed Forces Day Committee is seeking a
committee member.
There being no further business, the meeting adjourned at 8:26 pm.
Rocky Randels, MAYOR
Sandra Smith, CITY CLERK
Meeting Type: Regular Meeting
Meeting Date: 03-21-00
AGENDA
Heading
Ordinances - 151 Reading
Zoning Board.
Item
1
No.
25 %
maximum allowed for kitchen facilities in hotel/motel units. See attached information.
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: ORDINANCE NO. 05-2000, AMENDING CODE SECTION 110-1, DEFINITIONS OF
HOTEL/MOTEL
DEPT./DIVISION: P&Z/GROWTH MANAGEMENT
Requested Action:
City Council consider amending the definitions for hotels and motels as recommended by the Planning
&
Zoning Board.
Summary Explanation & Background:
The Planning & Zoning Board recommended changing the definitions of hotel and motel by removing the
25 %
maximum allowed for kitchen facilities in hotel/motel units. See attached information.
Exhibits Attached:
P&Z minutes; Ordinance No. 05-2000; Existing Code
City M is Office , --�
Department P&Z/GROWTH MGMT
L
_
council/mee 1-00/05-2000.doc
City of Cape Canaveral
Planning & Zoning Board
March 8, 2000
7:30 P.M.
Meeting Minutes
A Regular meeting of the Planning & Zoning Board of the City of Cape
Canaveral, Florida, was held on March 8, 2000 at the City Hall Annex, 111 Polk
Avenue, Cape Canaveral, Florida. The meeting was called to order at 7:30 P.M.
by Chairperson McNeely. The Secretary called the roll.
MEMBERS PRESENT
Beatrice McNeely
Donald Bergen
John Fredrickson
Andrea Shea -King
Leo Nicholas
MEMBERS ABSENT
Lamar Russell
OTHERS PRESENT
Bennett Boucher
Dennis Franklin
Todd Peetz
Greg Mullins
Karl Bohne
Kohn Bennett
Susan Chapman
NEW BUSINESS
Chairperson
1 st Alternate
Vice Chairperson
City Manager
Building Official
City Planner
Code Enforcement Officer
Temporary City Attorney
City Attorney
Secretary to the Board
1. Approval of Meeting Minutes: February 23, 2000.
Motion by Mr. Fredrickson, seconded by Ms. Shea -King to approve the meeting
minutes of February 23, 2000 as presented. Vote on the motion carried
unanimously.
PLANNING & ZONING BOARD
MEETING MINUTES
MARCH 8, 2000
PAGE 2
DISCUSSION:
Discussion and Recommendation Re: Proposed Ordinances to
Incorporate Timeshares in Chapter 110 of the Cape Canaveral Code of
Ordinances.
The Board members reviewed the re -drafted proposed ordinances. Discussion
was held regarding the 25% maximum number of kitchens allowed in hotels.
After an ensuing discussion, the Board members concluded that the best solution
for the entire city would be to delete the full -kitchen facility limitation.
Motion by Mr. Bergen, seconded by Mr. Fredrickson to recommend approval to
the City Council to delete the 25% maximum number of full -kitchen facilities
requirement in a hotel. Vote on the motion carried unanimously.
2. Discussion and Recommendation Re: Proposed Sign Ordinance.
City Planner Todd Peetz advised that the City Council did not support a
referendum. He explained that he went back through the document and made
changes which included: returning the size and height of the signs back to the
original size and height requirements; added a phrase about government flags
not being a banner, corrected the matrix and illustrations consistent with the size
and height of signs. He further changed the amortization date to 2005 because
the proposed amendments to the sign code were minor. Discussion followed.
Various changes were made to the proposed draft. It was agreed that staff
would work together and present the additional changes at the next meeting. By
Board consensus, the item would be placed on the next meeting agenda for
further discussion and recommendation to City Council.
3. Discussion and Recommendation Re: Proposed Ordinance Changes to
Chapter 82-371, Posting and Specification of Numbers for Structures or
Buildings that are Setback Beyond 50 Feet from the Property Lines.
Discussion was held regarding the inconsistency of placement of property
addresses throughout the City. Mr. Peetz suggested that perhaps the City could
offer a few options such as: posting the numbers on the curb, street signs,
mailboxes, and ground signs.
PLANNING & ZONING BOARD
MEETING MINUTES
MARCH 8, 2000
PAGE 3
Discussion was held regarding the appropriate size the number should be if
posted on a building, where the building is beyond 50 -feet from a property line.
Mr. Franklin advised that he would contact the fire and sheriffs dept. to get there
input on the subject and would report back to the Board at the next meeting.
By Board consensus, the item would be placed on the next meeting agenda for
further discussion and recommendation to City Council.
There being no further business, the meeting was adjourned at 9:05 P.M.
Approved on this day of , 2000.
Beatrice McNeely, Chairperson
Susan L. Chapman, Secretary
ORDINANCE NO. 05-2000
AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD
COUNTY, FLORIDA, AMENDING CODE SECTION 110-1, DEFINITIONS,
BY AMENDING THE DEFINITIONS OF HOTEL, MOTEL; PROVIDING
FOR SEVERABII,ITY; PROVIDING FOR REPEAL OF CONFLICTING
ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CAPE CANAVERAL FLORIDA,
as follows:
SECTION 1. Section 110-1, Definitions, is hereby amended by deleting the definition of
"Hotel" and adopting the following in lieu thereof:
Hotel means a building or combination of buildings in which lodging is provided
and offered to the public for compensation and duly licensed pursuant to Ch. 509,
Florida Statutes under single ownership and operation. It shall provide an inside
office that shall be supervised by a person in charge at all times. There shall be a
minimum of six guestrooms per building and a minimum of 150 guestrooms per
hotel. As used in this definition, the term "guestrooms" means those rooms
intended or designed to be used or which are used, rented or hired out to be
occupied or which are occupied for sleeping purposes by guests.
SECTION 2. Section 110-1, Definitions, is hereby amended by deleting the definition
of "Motel" and adopting the following in lieu thereof:
Motel means a building or combination of buildings in which lodging is provided
and offered to the public for compensation and duly licensed pursuant to Ch. 509,
Florida Statutes, under single ownership and operation. As such it is open to the
public the same as a hotel, except that the buildings are usually designed to serve
tourists traveling by automobile, ingress to rooms need not be through a lobby or
office and parking usually is adjacent to the dwelling unit. There shall be a
minimum of six guestrooms per building and a minimum of 150 guestrooms per
motel. As used in this definition, the term "guestroom" means those rooms
intended or designed to be used or which are used rented or hired out to be
occupied or which are occupied, for sleeping purposes by guests.
SECTION 3. SEVERABILITY. If any section, paragraph, phrase, or word of
City of Cape Canaveral
Ordinance No.
Page 2
Ordinance is held to be unconstitutional or invalid, such portion shall not affect the remaining
portions hereof, and it shall be construed to have been a legislative intent to pass this Ordinance
without such unconstitutional or invalid part.
SECTION 4. CONFLICTING PROVISIONS. Any ordinance, or parts of an ordinance,
in conflict herewith is repealed.
SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect immediately upon
its adoption.
ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this day of
111
Rocky Randels, MAYOR
ATTEST:
Sandra O. Smith, CITY CLERK
Approved as to Form:
Kohn Bennett, CITY ATTORNEY
Existing Definitions:
Hotel means a building in which lodging is provided and offered to the public for compensation
and duly licensed pursuant to Ch. 509, Florida Statutes. It shall provide an inside office that shall
be supervised by a person in charge at all times.
tu+ldiags- There shall be a minimum of six guestrooms per building and a minimum of 1 0
guestrooms per hotel or motel. As used in this definition, the term "guestrooms" means tho e
rooms intended or designed to be used or which are used, rented or hired out to be occupied or
which are occupied for sleeping purposes by guests.
Motel means a building in which lodging is provided and offered to the public for compensate n.
As such it is open to the public the same as a hotel, except that the buildings are usually
designed to serve tourists traveling by automobile, ingress to rooms need not be through a lobby
or office and parking usually is adjacent to the dwelling unit. The number Of effinionnv Units iGF
There shall be a minimum of six guestrooms per building and a minimum of 150 guestrooms
motel. As used in this definition, the term "guestroom" means those rooms intended or desig
to be used or which are used, rented or hired out to be occupied or which are occupied,
sleeping purposes by guests.
Meeting Type: Regular
Meeting Date: 03-21-00
AGENDA
Heading
Considerations
Summary Explanation & Background:
Item
2
No.
Exhibits Attached:
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: APPROVAL OF 1999 COMPREHENSIVE ANNUAL FINANCIAL REPORT
DEPT./DIVISION: FINANCE/ADMINISTRATIVE
Requested Action:
City Council will be presented the annual audit by Bray, Beck & Koetter for City Council's approval.
Summary Explanation & Background:
Please bring your audit reports.
I recommend approval.
Exhibits Attached:
N/A
City Office
Department FINANCE/ADMINISTRATIVE
g:/a i il/mee ' /2-00/audit.doc
Meeting Type: Regular
Meeting Date: 03-21-00
AGENDA
Heading
Considerations
recommended by the public works director.
Item
3
No.
See attached memo.
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: INTERLOCAL AGREEMENT WITH BREVARD COUNTY - FOR TRAFFIC
MAINTENANCE
DEPT./DIVISION: STREETS/PUBLIC WORKS
SI NAL
Requested Action:
City Council authorize the mayor to enter into this interlocal agreement for traffic signal maintenance
as
recommended by the public works director.
Summary Explanation & Background:
See attached memo.
I support staff's recommendation.
Exhibits Attached:
Public works director's memo of 03-08-00
City Mana 's Office
Department STREETS/PUBLIC WORKS
g:/a ouncil/�/03-21-00/signal.doc
MEMORANDUM
TO: Bennett C. Boucher
City Manager
FROM: Ed Gardulski
Public Works Director
DATE: March 8, 2000
SUBJECT: City Council Agenda Item for March 21, 2000
Brevard County Interlocal Agreement — Traffic Signal Maintenance
The City of Cape Canaveral has three traffic signals within the City that Brevard County
and/or its contractor provides maintenance. The City's prior contract has expired and the
contractor is no longer providing service. For the past few months Brevard County has been
providing maintenance service without an agreement. The fees are the same for services the City
has been receiving. Funds have been budgeted and are available. The cost for this services is
about $2,000 a year.
Recommend the approval of Brevard County Interlocal Agreement for Traffic Signal
Maintenance.
Attachment
CC: File
BREVAR
30ARD OF COUNTY COMMISSIONERS
FLORIDA'S SPACE COAST
PUBLIC WORKS DEPARTMENT
TRAFFIC ENGINEERING, 2725 Judge Fran Jamieson Way, Bldg. A, Viera, FL 32940
Telephone: (407) 633-2077
-ax: (407) 633-2083
March 3, 2000
City of Cape Canaveral
Street Division
PO Box 326
Cape Canaveral, FL 32920
Re: Interlocal Agreement - Traffic Signal Maintenance
Gentlemen:
Enclosed for your review, approval and subsequent execution by the appropriate
city officials, are four copies of an Interlocal Agreement between the County and the
City of Cape Canaveral covering traffic signal maintenance for 3 signals in Cape
Canaveral.
The rates for these services are detailed on Attachment A of the Agreement. The
standby rate was calculated using the ratio of the signals maintained on behalf of
your city vs. the total number of signals maintained by the County.
This proposed agreement has no expiration, but may be cancelled by either party
upon 30 day's written notice. The proposed Agreement has been reviewed and
approved by the Brevard County Attorney's Office.
Please forward all four copies of the executed agreement to our office for
subsequent execution by the Board of County Commissioners. After the Agreement
has been executed by all parties, a fully executed copy of the Agreement will be
returned to you for your records.
PRINTED ON RECYCLED PAPER
Please let us know if you need any additional information or clarification
Very truly yours,
R. W. Thompson, P. E.
Traffic Engineering Director
RWT.•mh
Enclosures
INTERLOCAL AGREEMENT
THIS INTERLOCAL AGREEMENT made and entered into this day of
by and between the City of Cape Canaveral, Brevard County,
Florida, a political subdivision of the State of Florida, hereinafter referred to as "City",
and the BOARD OF COUNTY COMMISSIONERS OF BREVARD COUNTY, FLORIDA, a
political subdivision of the State of Florida, hereinafter referred to as "County".
WITNESSETH:
WHEREAS the County is in the process of advertising for bids for an
agreement with a signal maintenance contractor, hereinafter referred to as
"Contractor" for maintenance and construction of traffic signals within Brevard
County, and
WHEREAS the City desires to "piggy back" the agreement between Brevard
County and its Contractor, and to have County staff perform maintenance and/or
oversee the Contractor on behalf of the City,
IT IS THEREFORE agreed as follows:
1. STATUTORY CITY
This agreement shall be considered an interlocal agreement pursuant to the
State of Florida Statutes.
2. SCOPE OF WORK
The County and/or the Contractor shall provide maintenance to 3 existing
traffic signals located in the City of Cape Canaveral, and to oversee the Contractor on
behalf of the City.
The County and/or the Contractor shall also perform other aerial maintenance
tasks, i.e. maintenance on overhead signs, as requested by the City and agreed to by
the County. Such aerial maintenance may be at any location under the jurisdiction of
the City and agreed to by the County. It is understood that these tasks shall be
performed by the County when time is available, and that signal maintenance shall
take precedence over other types of aerial maintenance.
It is understood that the County will perform at least one (1) preventive
maintenance inspection of each City traffic signal installation annually and will relamp
each traffic signal installation every other year to provide optimal service and
minimize the number of maintenance calls.
3. CANCELLATION CLAUSE
This Agreement may be canceled by either party upon 30 days' prior notice to
the other party. Said notice shall be delivered by certified mail, return receipt
requested, or in person with proof of delivery.
4. ASSIGNABILITY
This Agreement is non -transferable and non -assignable in whole or part
without consent of the County.
5. CONSTRUCTION OF AGREEMENT
The parties hereby acknowledge that they have fully reviewed this agreement
and its attachments, and have had the opportunity to consult with legal counsel of
their choice, have participated in the negotiating and drafting of this Agreement and
that this Agreement shall not be construed against any party as if they were the
drafter of this Agreement.
6. MODIFICATION CLAUSE
No modification of this Agreement shall be binding on the County or the City
unless reduced to writing and signed by a duly -authorized representative of the
County or City.
7. NOTICE
Any and all notices required under this Agreement shall be in writing and sent
to the following addresses, by US Postal Service certified, return receipt requested:
Brevard County Traffic Engineering City of Cape Canaveral
2725 Judge Fran Jamieson Way, Bldg. A PO Box 326
Viera, FL 32940 Cape Canaveral, FL 32920
8. ENTIRETY CLAUSE
This Agreement embodies the entire agreement and understanding between
the parties hereto and there are no other agreements or understandings, oral or
written, with reference to the subject matter hereof that are not merged herein. The
proposed Agreement between the County and the Contractor will become a part of
this Agreement and be incorporated herein.
P11
9. SEVERABILITY
In the event a court of competent jurisdiction determines any sentence,
provision, paragraph or section of this agreement to be null and void, the remaining
parts of this agreement shall continue in full force and effect as though such
sentence, provision, paragraph or section had been omitted from said agreement.
10. VENUE
Venue for any legal action brought by any party to this agreement to interpret,
construe or enforce this agreement shall be in a court of competent jurisdiction in and
for Brevard County, Florida.
11. WAIVER
No delay or failure on the part of any party hereto to exercise any right or
remedy accruing to such party upon the occurrence of an event of violation shall
affect any such right or remedy, be held to be an abandonment thereof or preclude
such party from the exercise thereof at any time during the continuance of any event
of violation. No waiver of a single event of violation shall be deemed to be a waiver
of any subsequent event of violation.
12. PROCEDURE
A. Signal Maintenance
The City shall contact the County Central Dispatch Center
(Civil Defense) to request traffic signal maintenance.
The County will respond to requests for maintenance and, if
possible, make repairs. If repairs cannot be performed by County
personnel, the County will authorize the Contractor to perform the
repairs. Major repairs will not be undertaken without the approval of
the City.
The Contractor will submit a separate invoice for work performed
on City -maintained traffic signals to the City, with a copy to the County.
The County shall review the Contractor's invoice for accuracy and shall
submit a payment recommendation on the Contractor's invoice. The
County will submit a statement periodically to the City for maintenance
work performed by County personnel. The City shall be responsible for
payment of Contractor invoices directly to the Contractor.
3
B. Other Aerial Maintenance
The City shall notify the County in writing, either by Notice
to Proceed or City purchase order, of the work to be performed.
The County will respond to requests for maintenance and perform
the maintenance when time is available.
13. MAINTENANCE OF TRAFFIC
The County or the Contractor shall be responsible for maintaining safe traffic
flow in accordance with Florida Department of Transportation Roadway and Traffic
Design Standards, 1992, and any other applicable references. In the event law
enforcement is necessary to maintain traffic, the City shall, at its sole expense,
arrange for law enforcement.
14. EQUIPMENT AND STOCK
The City reserves the right to supply new and/or reconditioned parts to the
County for installation. The City will be responsible for the installation of any
necessary telephone drops in the master cabinet and shall pay the monthly charges
for such telephone drops.
15. AUTHORIZED PERSONNEL
The personnel authorized by the City and the County to perform maintenance
shall be limited to the County's Traffic Systems Technician(s), the County's Traffic
Sign/Signal Technician(s) and the Contractor or any other personnel agreed upon by
the City and the County in an emergency. The charges for the services of such
emergency personnel shall be computed using the rate on the attached schedule
which is closest to the actual expenses of that employee, and shall not exceed the
highest rate in the attached schedule.
16. COMPENSATION
The City shall compensate the County for maintenance in accordance with
Attachment A and shall compensate the Contractor in accordance with the
agreement between the County and the Contractor. Compensation will be made to
the nearest one-half hour and may include travel time to the work site, but shall not
include return travel time. The County's compensation schedule may be adjusted
upon thirty (30) days' written notice to the City. The Contractor's compensation
schedule may be adjusted in accordance with the Agreement between the County
and the Contractor. Compensation adjustment shall be based on material cost
variation or other relevant economic conditions, sufficiently documented by the
4
requesting party. Either party may request a compensation adjustment. Failure to
agree upon compensation adjustments shall constitute mutually agreed upon
termination of this Agreement.
Regular time work shall be work that was requested between the hours of
seven thirty o'clock (7:30) a. m. and four o'clock (4:00) p. m., Monday through
Friday. Overtime work shall be work that was requested during those hours not
defined as regular time. Holidays will be charged at the overtime rate. Holidays are
defined as those days officially designated as holidays by the Brevard County Board
of County Commissioners. Work that is initiated during regular time, completed
during overtime, and required effort during overtime to complete, will be partially
compensated at the overtime rate, based upon the prorated share of work completed
during overtime.
The City shall pay to the County the actual cost of all materials furnished by
the County, associated with maintenance activities, which are an integral part of the
finished work.
Standby personnel are assigned to respond to all after-hours calls for the
County and the City. Due to the number of traffic signals within the County system
and the City systems, there may be times that it is more beneficial to the County and
City to have an additional Traffic Signal Technician on call to provide timely response.
In the event it becomes necessary to place a second employee on call, the standby
rate would double for that period of time and the cost would be shared on a pro rata
basis.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the
day and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF BREVARD COUNTY, FLORIDA
Sandy Crawford, Clerk
ATTEST:
Nancy N. Higgs., Chairman
As Approved by the Board on
CITY
BREVARD COUNTY, FLORIDA
5
*Standby
*This is our standby cost, calculated by using the average of the three
signal tech positions. This would have to be calculated for each
municipality according to their percentage of the total number of signals.
Average Standby Cost 28.005/hr x 2 hrs/day= $56.01
Cost per day per signal 0.1867
ATTACHMENT A
Effective October 1, 1999
PERSONNEL
REGULAR TIME
OVER TIME
PER HOUR
PER HOUR
Traffic Sign/Signal Tech.
$20.61
$30.72
Traffic SystemsTech. I
$18.39
$27.41
Traffic SystemsTech. II
$22.94
$34.24
Traffic SystemsTech. III
$33.07
$49.27
Vehicle Per Call
$20.00
*Standby
*This is our standby cost, calculated by using the average of the three
signal tech positions. This would have to be calculated for each
municipality according to their percentage of the total number of signals.
Average Standby Cost 28.005/hr x 2 hrs/day= $56.01
Cost per day per signal 0.1867
Meeting Type: Regular
Meeting Date: 03-21-00
AGENDA
Heading
Considerations
as recommended by the public works director.
item
4
No.
• Appropriate $36,358 from General Fund Reserves
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: STORMWATER SYSTEM REPAIRS
DEPT./DIVISION: STREETS/PUBLIC WORKS
Requested Action:
City Council authorize an appropriation of $36,358 to Griner's Pipeline Service for stormwater system repairs
as recommended by the public works director.
Summary Explanation & Background:
The public works director is requesting the following be approved by the City Council:
• Appropriate $36,358 from General Fund Reserves
• Waiving the bid process based on possible failure of drainage system in this area
• Award repair work to Griner's Pipeline Service, Inc.
I support staffs recommendation.
Exhibits Attached:
Public works director's memo of 03-08-00
City M 's Office
Department STREETS/PUBLIC WORKS
g:/a ncil/ eet -21-00/stonnwater.doc
M E M O R A N D U M
TO: Bennett C. Boucher
City Manager
FROM: Ed Gardulski j
Public Works Director
DATE: March 8, 2000
SUBJECT: City Council Agenda Item for March 21, 2000
Cleaning and lining of Stormwater Pipe by Griner's Pipeline Services, Inc.
During the rainy periods during the last storm season the City of Cape Canaveral
experienced structure problems with its Stormwater collection system in the Harbor Heights
Subdivision. The problem areas are under driveway and through residential side yards. The best
means for repairs of these structures is to clean and slip line the pipe. Attached is a drawing
depicting the location of the problem area.
The Public Works Department has scheduled to have Griner's Pipeline Services to
perform sanitary sewer repairs within the City. This work is being performed through a
cooperative purchase with the City of Orlando. During this same time period repairs to the
stormwater collection system can be made within the Harbor Heights subdivision. Griner's
Pipeline Service has agreed to clean and line 371 feet of stormwater pipeline. The estimated cost
for slip lining is $36,358. Funds need to be appropriated.
The City of Cape Canaveral had utilized Griner's Pipeline Services last year for
emergency cleaning and repairs. The quality of workmanship of Griner's Pipeline Services is
satisfactory.
Recommend approving the service from Griner's Pipeline Services, Inc. in the amount of
$36,358, the appropriation for the necessary funds and waving the bidding process.
Attachments
CC: Walter Bandish,
Kay McKee
File
r�
February 10, 2000
Mr. Walter Bandish
City of Cape Canaveral
600 Tower Boulevard
Cape Canaveral, Florida 32920
Griner's Pipeline Services
RE: Proposal for the installation of polyethylene slipliner in existing elliptical corrugated metal storm drain
between Coral Drive and Harbor Drive.
Mr. Bandish,
Pursuant to our site inspection and your meeting with our representative, Harold Richmond, please accept the
following as our proposal for the above referenced project.
ITEM #
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT PRICE
ITEM TOTAL
1
Sli line Section 1 ECMP
123.0
L.F.
$ 98.00
$ 12,054.00
2
Sli line Section 2 ECMP
30.0
L.F.
98.00
2,940.00
3
Sli line Section 3 ECMP
218.0
L.F.
98.00
21,364.00
TOTAL COST
371.0
L.F.
$ 36,358.00
The scope of work consists of excavating an insertion pit adjacent to the manhole for the 123 linear foot section off
of Coral Drive. Following the excavation of the pit, 10 -foot sections of ADS N-12 will be connected together and
winched into place through the existing elliptical corrugated metal pipe until the desired length has been installed.
The ends of the installed slipliner will then be cemented into place while installing PVC pump risers. A flowable
cement grout will then be pumped through the pump risers to fill the annular space between the existing pipe and the
new slipliner. Preliminary cleaning of the existing pipe and television inspection both before and after the liner
installation is included in the unit prices shown above.
The City of Cape Canaveral shall provide the following items for use by Griner's Pipeline Services at no charge:
1. Water for pipe cleaning via a standard fire hydrant connection.
2. Dumpsite for debris removed via pipe cleaning operation.
3. Notification of residents in homes adjacent to applicable storm drainage lines.
4. Access to intended work areas.
5. Any necessary local licenses and/or permits.
Terms of payment are net due within thirty (30) days of invoice.
If you have any questions, please contact me and I will assist in any way possible.
Thank you for your continued patronage.
Sincerely,
M. Robert Garrison
General Manager
An ® Company
www.adsenv.com
21902 State Road 46 - Mount Dora, Florida 32757-9300 - (352) 383-1222 - FAX (352) 383-6607
m
"V 34 VO;
2a
ve
Meeting Type: Regular
Meeting Date: 03-21-00
AGENDA
Heading
Considerations
Carl Hankins, Inc. in the amount of $16,402.50 as recommended by the public works director.
Item
5
No.
of
Washington avenue, approximately 730 feet, at the bid price of $22.50 per linear foot
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: APPROVAL - WASHINGTON AVENUE SIDEWALK CONSTRUCTION TO CARL
HANKINS, INC.
DEPT./DIVISION: STREETS/PUBLIC WORKS
Requested Action:
City Council consider authorizing the appropriation and construction of the Washington Avenue sidewalk
to
Carl Hankins, Inc. in the amount of $16,402.50 as recommended by the public works director.
Summary Explanation & Background:
See attached memo from the public works director. This is to construct a sidewalk on the southern part
of
Washington avenue, approximately 730 feet, at the bid price of $22.50 per linear foot
I support staff's recommendation.
Exhibits Attached:
Public works director's memo of 03-09-00
City Man 's Offices
Department STREETS/PUBLIC WORKS
g:/ad ncimN e2ttfi W-21-W/stdewaix.doc
MEMORANDUM
TO: Bennett C. Boucher
City Manager /
FROM: Ed Gardulski ���
Public Works Director
DATE: March 9, 2000
SUBJECT: City Council Agenda Item for March 21, 2000
Sidewalk Construction, Carl Hankin's Inc.
Currently the City of Cape Canaveral has awarded the Bid for the construction of its
reclaimed water system to Carl Hankins' Inc. Within Bid 99-03 a line item for sidewalk
construction was provided in the amount of $22.50 per linear foot. The Contractor has agreed to
construct additional sidewalk within the City for the bid amount price. This work is to be
performed during the restoration phase of the reuse construction project.
City Council had requested that sidewalk improvement be made along Washington
Avenue to the elementary school. The work will require 729 linear feet of sidewalk along the
south right-of-way line of the street. The total cost for this construction will be $16,402.50. The
project is within the scope of the City's Prime Path goal established in 1994. Attached is a copy
of the City's Prime Path sidewalk plans. Capital Funds have been budgeted in the amount of
$10,000.
Recommend the approval of sidewalk construction by Carl Hankins Inc. in the amount of
$16, 402.50 and the appropriation of the necessary additional funds.
Attachments
cc: File
City of Cape Canaveral
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CITY OF CAPE CANAVERAL
1999-00 FISCAL YEAR BUDGET
DETAILED FIVE-YEAR CAPITAL PURCHASES
(1)
(2) (3) (4)
(5)
DEPARTMENT/PROJECT
FY 99100
FY 00/01 FY 01/02 FY 02/03
FY 03/04
ADMINISTRATION:
TECHNOLOGY ADVANCEMENT (I,G,M,N)
10,000
10,000 10,000 10,000
10,000
REPLACE COPIER (G,I)
13,000
COMPUTER NETWORK IMAGING SYS. (I,G,M,N)
20,000
TOTAL ADMINISTRATION DEPARTMENT REQUESTS:
23,000
30,000 10,000 10,000
10,000
SHERIFF'S DEPARTMENT:
FULLY EQUIPPED REPLACEMENT VEHICLES (G)
73,050
47,333 47,333 47,333
47,333
CAMERA DIGITAL VIDEO IMAGING (G)
700
THREE REPLACEMENT COMPUTERS (G)
4,800
STINGER SPIKE SYSTEMS (0)
900
MIBILE DATA TERMINALS (0)
18,300
STALKER RADAR (G)
6,900
FULL SIZE AUDIO TAPE DUPLICATOR (0)
950
(1) REPLACEMENT COPY MACHINE (G,I)
10,000
TOTAL SHERIFF'S DEPARTMENT REQUESTS:
105,600
57,333 47,333 47,333
47,333
FIRE DEPARTMENT:
FIRE FIGHTING EQUIPMENT (1)
55,000
21,000 22,000 23,000
24,000
STAFF REPLACEMENT VEHICLES (G,I)
15,000 10,000
NEW RESCUE VEHICLE (G,I,P)
75,000
1/2 QUINT PUMPER (G)
300,000
TOTAL FIRE DEPARTMENT REQUESTS:
130,000
36,000 22,000 33,000
324,000
BUILDING DEPARTMENT:
LIGHT DUTY PICK-UP TRUCK (G,I)
14,000
TOTAL BUILDING DEPARTMENT REQUESTS:
-
- - 14,000
-
STREET DEPARTMENT:
HEAVY DUTY PICK-UP TRUCK (G,I)
17,000
TOWER BLVD. PAVING (G,S)`
92,563
STORMWATER MASTER PLAN (G)
43,500
LIGHT DUTY PICK-UP TRUCK (G)
12,500
ROOF REPAIRS STREET BUILDING (G)
10,000
SIDEWALKS (S)000
0
DUMP TRUCK (G,I)
_,__.. -
20,000 20,000
MOWER (C,G,1)
8,800
STORMWATER OUTFALL UPGRADE (G,M)
40,000 40,000
40,000
KABOTA TRACTOR/MOWER (C,G,I)
8,000
TOTAL STREET DEPARTMENT REQUESTS:
156,063
37,000 80,500 40,000
48,800
90
ITEN
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
,:,r crape Canaveral Reclaimed (Re -Use) Water Line Extension
of Cape Canaveral, Florida
BID SCHEDULE
QTY UNIT DESCRIPTION
11NIT DQIr`n
1
1
1
1
2,142
4,038
2
2
1
8
17
1
1
2.
2
1
2
8
6
2
L.
L.
L.S
L.S
L.F.
L. F.
EA.
EA.
EA.
EA.
EA.
EA.
EA.
EA.
EA.
EA.
EA.
EA.
EA.
EA.
EA.
22• 2 EA.
23• 4 EA.
24. 5
25. 1
26. 54
27. 58
28. 4
29. 4
30. 25
31. 75
EA.
EA.
EA.
EA.
EA.
EA.
L.F.
L. F.
32. 400 S. F.
S• Mobilization '
S• Construction Survey
Traffic Maintenance
Re -Use Line Testing
6" PVC
4" PVC
6"x6"Tee
6" x 4" Cross
6" x 4" Tee
6" x 4" Reducer
6" Gate Valve
4" Gate Valve
4" x 4" Tee
6" x 90° Bend
6" x 45° Bend
6" x 22-1/2° Bend
4" x 90° Bend
4" x 45° Bend
4" End Cap
2" Blow -Off Assembly
Remove =vi +; b
$ 20_ , 445_00
$ 5,46n W
$-1,57g p0
$ 3,gp0.00
$ 24.50
____
S 368_00
$ 413.00
$ 9A_n0
$ 687.00
$ 571.00
$
42().00
$-- 304.00
$_ 291_00
-2g�
$ ^0
$--�0
$ 258.00
$ 223:00
$ __55 00
s ing low -off Assy. &
Connect new 6" Reuse Main (Note 1)
$ 655.00
Remove Existing 6"x90° Bend.
Install new 6"x6" tee, & Connect to
Existing/new 6" Reuse Main (Note 2)
$ , 7MA o0
Detail A_: 6"x4" Cross/Storm Drain
Pipe Crossing w•6" End Caps (Note 3)
$__2,338.00
D tail B: 6" x 4" Cross/Storm Drain
Pipe Crossing & Cut -in to
Existing 6" Re -Use (Note 3)
$ 2,338.00
Existing 4" Re -Use Main Connection
$ 504.00
Re -Use Service Connection
--
(Single) (1 ") (Long Service)
$ 336.00
Re -Use Service Connection
(Single) (1 ") (Short Service)
$
Re -Use Service Connection
276.00
(Double) (1 ") $ 425.00
Re -Use Service Connection --
(Single) (2")
• JJVJ
rnll,C
S ^---
20,445.00
$ 5,460 00
$ 1,578.00
S 3,800.00
$ 52,479.00
$�5 0.
S_ 736.00
$____.826. 00
$----- 1 2_1QD0
$----229.
'$- 55=_00
$ L9,707.00
$ -_ 22.
$ 304.00
$ 582.00
$ 5A2 cx0
$ 26_i_00
$ 516_00
$ 1,784.00
$_ 3,396 00
$ 1,310.00
$ 9,352.00
$ 11,690.00
$ 504.00
$ 18,144.00
$_ 16,008.00
$ 1,700.00
Concrete Sidewalk Removal & $ 559'00 $ 2,236.00
Replacement (See Note 4)
Concrete Curb & Gutter Removal `� 22.50 J $ 562.50
& Replacement (See Note 4) $ -' $
Concrete Driveway Removal &0 1,462.50
Replacement (See Note 4) $ 6.15 T
$ 2,460.00
BID 00300-3
Meeting Type: Regular
Meeting Date: 03-21-00
AGENDA
Heading
Considerations
No. 2 to SSA in the amount of $13,981.
Item
6
No.
I support staff's recommendation.
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: CONTRACT ADMINISTRATION AND INSPECTION SERVICE FOR RE USE
PROJECT PHASE III, NO. 2
DEPT./DIVISION: RECLAIMED WATER/PUBLIC WORKS
Requested Action:
City Council consider approval of contract administration and inspection services for reuse project phase
III,
No. 2 to SSA in the amount of $13,981.
Summary Explanation & Background:
See attached memo from the public works director.
I support staff's recommendation.
Exhibits Attached:
Public works director's memo of 03-16-00
City Man is Office
Department RECLAIMED WATER/PUBLIC
WORKS
a uncil/ eetin / -21-00/ssa.doc
MEMORANDUM
TO: Bennett C. Boucher
City Manager
FROM: Ed Gardulski (�&
Public Works Director
DATE: March 16, 2000
RE: City Council Agenda Item for March 21, 2000
Contract Administration and Inspection Service for the Reclaimed Water
Phase III Extension Part 2 by Stottler Stagg and Associates.
The City of Cape Canaveral Council awarded the Change Order to Phase III part 2 to Carl
Hankins Inc., for the construction of the Reclaimed Water Phase III Extension. Attached is a
proposal from SSA for the contract administration and inspection service that is recommended
for a project of this extent. SSA was the design engineer of this project and have satisfactory
performed contract administration and inspection service for other City of Cape Canaveral
reclaimed water projects. Funds are available within the Enterprise Impact Fund for this project.
This project is 100% funded by the City of Cape Canaveral without the aid of matching grants.
SSA's fees are based on an hourly rate and will invoice on actual work performed.
Recommend the approval of contact administration and inspection service from SSA in
the amount not to exceed $13,981 and to appropriate the necessary funds.
Attachment
CC: Sandra Sims, City Clerk
File
- U V L
March 1, 2000
Mr. Ed Gardulski
City of Cape Canaveral
105 Polk Avenue
Cape Canaveral, FL 32920-0326
SSA
RE: SSA Fee Proposal for Construction Inspection Services for Phase 3 Segment 2 Re -Use
Water Line
Dear Ed:
Per your request, SSA is pleased to present our fee proposal for construction inspection services of the
Phase 3 Segment 2 Re -Use Line program. In general, SSA will perform contractor coordination and on-site
inspection services on a part-time basis (20± hours per week for 10 weeks, 200± hours total) and will also
provide record drawings of completed work. SSA specific scope of services will be as follows:
SSA SCOPE OF SERVICES
Task 1 - Inspection: SSA's Construction Inspector will observe on-going work to coordinate for the City
that construction is in accordance with design drawings and specifications. Daily inspection reports
and photographs will be provided for inspection activities. SSA will also hold pre -construction and
weekly meetings with the Contractor.
Task 2 — Design Extension: SSA will design an extension of Banana River Blvd. for the reuse system.
This line will be added to the Phase 3 Part 2 construction package.
SCHEDULES AND FEES
Schedules: Upon receipt of written authorization to proceed SSA will coordinate schedules with the
contractor and the City. Once construction starts, it is anticipated that Task 1 will be completed within two
and one half (2-112) months.
Fees: SSA's fee for Task 1 and 2 will be aiM sum of $13,981.00. SSA's fee is broken down as follows:
Project Engineer: 8 hours x $82.00 = $656.00
Field Engineer: 200 hours x $65.00 = $13,000.00
Design Engineer: 5 hours x $65.00 = $325.00
Print costs and photos have been included in the iampnw fee. Fees will be billed monthly and payment
will be due within thirty (30) days of receipt.
Additional work authorized in writing by the City that is not specifically included in this proposal, such as
follow-up coordination work with land owners, contractor special meetings (such as claims), etc., will be
deemed as additional services upon City's written authorization to proceed and will be billed at SSA's
STOTI1ER STAGG & ASSOCIATES ARCHITECTS • ENGINEERS • PLANNERS, INC.
CORPORATE OFFICE: 8680 North Atlantic Ave. P. O. Box 1630 Cape Canaveral, FL 32920 Tel 321-783-1320 Fax 321-783-7065
Lic. #AAC000329 #EB0000762 #LB0006700
cici+iAprojecWproposaWgarcMski phase 3 segment 2 inspection reuse.doc
Mr. Ed Gardulski
March 1, 2000 SSA Fee Proposal
Page 2 Construction Services for Phase 3 Segment 2 Re -Use Water Line
standard hourly rates or negotiated as a imp -sum prior to beginning work. Out-of-pocket expenses for
hourly work and additional printing will be billed with a fifteen percent (15%) mark-up.
Compensation rates are based on ordinances, regulations and procedures in force on the execution date of
this Agreement by the appropriate governing bodies having jurisdiction over the project Any significant
modification in these ordinance, regulations, procedures, etc. shall be justification for re -negotiation for the
compensation due to the Consultant for the work involved.
It is understood that any and all professional liabilities incurred by SSA throughout the course of rendering
professional services on this project shall be limited to a maximum of the net fee received by SSA, not
including reimbursable expenses and sub -consultants, for all services rendered on the project. Should it
become necessary to obtain a third party to collect our fees for services, the City hereby agrees to pay all
costs of such collections including Attorney's fees.
The City and SSA respectively bind themselves, their partners, successors, assigns and legal
representative to the other party to this Agreement and to the partners, successors, assigns, and legal
representatives of such other party with respect to all covenants to this Agreement. Neither the City nor
SSA shall assign, sublet or transfer any interest in this Agreement without the written consent of the other.
The terms and conditions of this proposal are effective through April 30,2000. Acceptance after this date
may necessitate increased fees or altered conditions.
Ed, your authorization of this proposal can be accomplished by the appropriate City signature below and
our receipt of a signed copy. SSA is looking forward to working with the City on this continuing project in
Cape Canaveral. Thanks.
Sincerely,
Stottler Stagg & Associates
Architects, Engineers, Planners, Inc.
ACCEPTANCE:
M.
John A. Pekar, PE
Vice President TITLE:
JAP JIs DATE:
c:lciuihprojects1proposa'tp-gardAski phase 3 segment 2 kWection reme.doc
Meeting Type: Regular
Meeting Date: 03-21-00
AGENDA
Heading
Considerations
the amount of $139,012 to Griner's Pipeline Services, Inc. as recommended by the public works director.
Item
7
No.
sewer system.
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: COOPERATIVE PURCHASE OF SANITARY SEWER LINING AND
REHABILITATION
DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS
MANHOLE
Requested Action:
City Council consider approval of a cooperative purchase of sanitary sewer lining and manhole rehabilitation
in
the amount of $139,012 to Griner's Pipeline Services, Inc. as recommended by the public works director.
Summary Explanation & Background:
See attached memo from the public works director. This is staff's continuing effort to rehabilitate the sanitary
sewer system.
I support staff's recommendation.
Exhibits Attached:
Public works director's memo of 03-08-00
City M •' Office
Department WATER RECLAMATION/PUBLI
WORKS
g�councuimeeu iAg ,fid t isewer.aoc
M E M O R A N D U M
TO: Bennett C. Boucher
City Manager
FROM: Ed Gardulski
Public Works Director
DATE: March 8, 2000
SUBJECT: City Council Agenda Item for March 21, 2000
Cooperative Purchase with the City of Orlando for Sanitary Sewer Lining
and Manhole Rehabilitation; Griner's Pipeline Services, Inc.
As part of the City's Sanitary Sewer line rehabilitation program, each year funds are
budgeted for repairing the sewer collection system. This program entails the cleaning, televising,
and repairing and/or replacing of sewer lines as required. Two years ago the collection crew had
identified problem areas and developed a five -(5) year plan for cleaning and televising its
sanitary sewer system. As part of this year's rehabilitation program we are scheduling to perform
lining of 3,666 feet of sewer line. The estimated cost for slip lining is $117,312. Additional
$11,250 is requested to perform the necessary repairs to 15 manholes. The total estimated cost
for this year's scheduled work is $128,562. In addition, the sanitary sewer line under Chandler
has failed. This additional emergency repair will cost to reline 275 feet of 10" pipe is $10,450.
The total amount that is required for this year's work is $139,012.
The purchase of this service will be through a cooperative bid with the City of Orlando,
Bid No. B199-13 10, awarded to Griner's Pipeline Services, Inc. This annual service is valid
through October 14, 2000. The City of Cape Canaveral had utilized Griner's Pipeline Services
last year and found the quality of workmanship satisfactory.
A total of $130,000 has been budgeted for the sewer line rehabilitation program for this
budget year. In addition, a carry over from last fiscal year in the amount of $84,223.55 from
Purchase Order 15155 was requested. This work is currently in progress and has been assigned
to Purchase Order 15554. The total available funds for this year should be $214,223.55.
Recommend approving the cooperative purchase with the City of Orlando for service
from Griner's Pipeline Services, Inc. in the amount of $139,012 and the appropriation of the
necessary funds.
Attachments
CC: Walter Bandish,
File
r�
February 21, 2000
Griner's Pipeline Services
Mr. Walter Bandish
City of Cape Canaveral
600 Tower Boulevard
Cape Canaveral, Florida 32920
RE: Projected Lining for 2000
Mr. Bandish,
Please accept the following as our pricing for the projected lining this year as based on a contract
with the City of Orlando.
ITEM #
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT PRICE
ITEM TOTAL
1
Line MH 117-27 to 117-28
195
LF
$32.00
$6,240.00
2
Line MH 117-28 to 117-32
380
LF
$32.00
$12,160.00
3
Line MH 115-3 to MH115-4
402
LF
$32.00
$12,864.00
4
Line MH115-4 to MH115-5
317
LF
$32.00
$10,144.00
5
Line MH 115-5 to MH 115-6
396
LF
$32.00
$12,672.00
6
Line MH 115-18 to MH 115-19
350
LF
$32.00
$11,200.00
7
Line MH 115-19 to MH 115-20
375
LF
$32.00
$12,000.00
8
Line MH 115-25 to MH115-26
352
LF
$32.00
$11,264.00
9
Line MI -11 15-26 to MI -11 15-27
402
LF
$32.00
$12,864.00
10
Line MH115-29 to MH115-30
252
LF
$32.00
$8,064.00
11
Line MI-1115-30to MH115-31
245
LF
$32.00
$7,840.00
TOTAL
3,666
LF
$117,312.00
The City of Cape Canaveral will provide the following to Griner's at no charge:
1. Water for Pipe Cleaning via a standard fire hydrant
2. Dumpsite for debris
3. Notification of residents
4. Access to Jobsite
5. Any necessary licenses and/or permits
If you have any questions or need further information, please contact me. Thank you.
Sincerely,
��
M. Robert Garrison
General Manager
An ® Company
www.adsenv.com
21902 State Road 46 - Mount Dora, Florida 32757-9300 - (352) 383-1222 - FAX (352) 383-6607
r�
Date February 18, 2000
Walter Bandish
Griner's Pipeline Services
City of Cape Canaveral
600 Tower Blvd
Cape Canaveral, Fl. 32920
Walter,
Enclosed you will find the Invitation to Bid — Annual Agreement for Sewer Lining and Manhole
Rehabilitation, for the City of Orlando. If you have any question, please do not hesitate to call.
Sincerely, ) Q
Gina Ashby
An ® Company
www.adsenv.com
21902 State Road 46 • Mount Dora, Florida 32757-9300 • (352) 383-1222 • FAX (352)
MAR -16-00 11:31 AM CAPE CANAVERAL PW 407 799 4980 P.Oi
Agreement for Sanitary Sewer Lining and Manhole
INVITATION TO BID N Bl" -1310
ANNUAL AGREEMENT FOR SANITARY SEWER LINE AND
ar
MANHOLE REHABILITATION
THIS AGREEMENT, made this 30 day of September, 1999, by and between the City of Orlando,
a municipal corporation existing under the laws of the State of Florida, hereinafter referred to as the "City"
and Griner's Pipeline Services, Inc., hereinafter referred to as the "Contractor", for the term specified
herein, with the City having the option of extending this Agreement for another period of time, upon a
mutual agreement of the parties, agree as follows:
WITNESSETH:
I. SCOPE
The Contractor is to perform the Work as defined in the Invitation to Bid and amendments, if any,
the Invitation to Bid and any amendments thereto being attached hereto as Exhibit "A",
incorporated by reference herein and made a part thereof as fully as if herein set forth.
Unless otherwise specified herein, the Contractor is to furnish all materials, tools, equipment,
manpower, and consumables to complete the Work. Specifically, the Contractor is hereby awarded
Items 3 through 26, as Secondary Contractor.
11. TERM OF AGREEMENT
The period of this Agreement shall be for twelve (12) months, beginning on October 15; 1999
and ending on October 14, 2000. This Agreement may, by mutual written assent of the parties, be
extended for two (2) additional twelve (12) month periods or portions thereof, up to a cumulative
total of thirty-six (36) months.
III. COMPENSATION
The Contractor agrees to provide the services, equipment and materials as specified in its bid to
the City at the cost specified in said bid and amendments, if any, the bid and any amendments
thereto being attached hereto as Exhibit "B", incorporated by reference herein and made a pan
hereof as fully as if herein set forth.
The amount as specified in Exhibit "B", may be increased or decreased by the City under the
Extra Work provision of this Agreement, through the issuance of an Addendum, if applicable.
Any prices specified in this Agreement or Addendum thereto, will remain firm for the term of this
Agreement or Addendum.
Office of Purchasing and Materials Management (SAACS) Page: 57
MAR -16-00 11:32 AM CAPE CANAVERAL PW 407 799 4980 P.0
.nnual Agrecinent for Sanitary Sewer Lining And Manhole
Rehabliitatlon INVITATION TO iilD N 13199-i3'
INVITATION TO BID
You are invited to Bid on the following: Annual Agreement for Sanitary Sewer Line,
Manhole Rehabilitation and Root Control
Item
No. Quantity Unit Unit
Description Price Tol al
The bid amounts specified herein are for fixed price work
which includes all prices for equipment, labor and material
required to perform the work specified in this Invitation to
Bid.
The Bidder, having examined carefully the Specifications
consisting of five (5) Specifications and 27 pages, terms
and conditions herein, proposes to furnish all labor.
materials, equipment and other items, facilities and
services, without exception for the proper execution and
completion of the contract, and if awarded the contract, to
complete the said work within time limits as specified for
the following bid prices.
I . FOB Point Deliverd onix
Total Bid (this page)
2. Terms of Payment (e.g. Net 30) 21 10 days.,
s
3. The City shall receive shipment or project completion notice within _ days from the date
Vendor receives Official Purchase Order or Notice to Proceed.
Recheck your quotations prior to submission. Bids may not be changed after being opened
OfTee or Purchasing and Materials Management
Page: 10
Group I
The Purchase and Installation of R1CP - Lining
I
FT
4 in. pipe, for job sizes from 1 ft. to 1,000 ft.
$ No Bid
$
2.
FT
4 in. pipe, for job sizes from 1001 11. or more.
$ No Bid
$
3.
FT
6 in. pipe, for job sizes from 1 ft. to 1,000 ft.
S 36.00
$
S33.00
4•
Fr
6 in. pipe, for job sizes from 1001 ft. or more.
S
5.
FT
8 in. pipe, for job sizes from 1 ft. to 1,000 ft.
$ 35.00
$
I . FOB Point Deliverd onix
Total Bid (this page)
2. Terms of Payment (e.g. Net 30) 21 10 days.,
s
3. The City shall receive shipment or project completion notice within _ days from the date
Vendor receives Official Purchase Order or Notice to Proceed.
Recheck your quotations prior to submission. Bids may not be changed after being opened
OfTee or Purchasing and Materials Management
Page: 10
MAR -16-00 11:32 AM CAPE CANAVERAL PW
1.
A,,,.l AQrtetntnt for Sanitary Sewn. Lining 2nd Msnhals
(ehsbilitstion
407 799 4980 P.0
_.. .: ATION TO BID 0 11I99-1310
INVITATION TO BID
You are invited to Bid on the following: Annual Agreement for Sanitary Sewer Line,
Manhole Rehabilitation and Root Control
Item
Unit
No.
Quantity
Unit
Description
Price
Total
6.
FT
8 in. pipe, for job sizes from 1,001 ft. or more.
$33,00-
$
7.
FT
10 in. pipe, for job sizes from I ft. to 1,000 ft.
$ 38.04
S
S.
FT
10 in. pipe, for job sizes from 1,001 ft. or more.
S�Oo
S
9.
FT
12 in. pipe, for job sizes from 1 R. to 1,000 A.
$ 48.00
S
10.
FT
12 in. pipe, for job sizes from 1,001 ft. or more.
S 45 • t)0
S
11.
FT
18 in. pipe, for job sizes from 1 ft. to 1,000 ft.
S-7-4- QO
$
12.
FT
18 in. pipe, for job sizes from 1,001 ft. or more.
S72.00
S
13.
FT
24 in. pipe, for job sizes from 1 ft. to 1,000 ft.
S120.00
$
14.
FT
24 in. pipe, for job sizes from 1,001 ft. or more.
S111-50
$
. Group II
The Purchase and Installation of Polyvinyl
Chloride Pipe Lining
15.
FT
4 in. pipe, for job sizes from 1 ft. to 1,000 ft.
$No Bid
$
16.
FT
4 in. pipe, for job sizes from 1,001 ft. or more.
$ No Bid
$
17.
FT
6 in. pipe, for job sizes from 1 ft. to I,000 A.
$ 32.00
S
18.
FT
6 in. pipe, for job sizes from 1,001 ft. or more.
$11.t 00
$
I. FOB Point ]Delivered
Bid anis page))elivered Only _
2. Terms of Payment (e.g. Net 30) 2% 10 days • net 30 days
3. The City shall receive shipment or project completion notice within 45 days from the date
Vendor receives Official Purchase Order or Notice to Proceed.
Recheck your quotations prior to submission. Bids may not be changed after being opened
UfrKe of Purchasing and Malcrials Maurgentenl 1'sge: I1
MAR -16-00 11:33 AM CAPE CANAVERAL PW
,hnuat Agreement for Sanitary Sewer Lining and Manhole
Itehabilitation
407 799 4980 P.0
INVITATION TO BID N BI99-131
INVITATION TO BID
You are Invited to Bid on the following: Annual Agreement for Sanitary Sewer Line,
Manhole Rehabilitation and Root Control
Item
Unit
No.
Quantity
Unit
Description
Price
Total
19•
FT
8 in. pipe, for job sizes from 1 ft. to 1,000 ft.
$ 32.00
S_„�_
20.
FT
8 in. pipe, for job sizes from 1,001 ft. or more.
$ 31.00
Ste_
21.
FT
10 in. pipe, for job sizes from 1 ft. to 1,000 ft.
$ 36.00
S
—::
22.
FT
10 in. pipe, for job sizes from 1,001 ft. or more.
S34.50
S
23.
FT
12 in. pipe, for job sizes from 1 ft. to 1,000 ft.
$46.00
S__�
24.
FT
12 in. pipe, for job sizes from 1,001 ft, or more.
$44.50.
S
25.
FT
18 in. pipe, for job sizes from 1 ft. to 1,000 ft.
SNo Bid
S
26•
FT
18 in. pipe, for job sizes from 1,001 ft or more..
Sxo Bid
Ste_
Group III
The Purchase and Installation of Polyethylene Pipe Lining
27,
FT
4 in. pipe, for job sizes from 1 ft. to 1,000 ft.
$No Bid
$
28.
FT
4 in. pipe, for job sizes from 1,001 ft. or more.
$xo sid
$
29.
FT
6 in. pipe, for job sizes from 1 ft. to 1,000 ft.
$No Bid
$
30.
FT
6 in. pipe, for job sizes from 1,001 ft. or more.
$xo Bid
S,�rT
31.
FT
8 in. pipe, for jab sizes from I ft. to 1,000 ft.
$No Bid
$_
32.
FT
8 in, pipe, for job sizes from 1,001 ft. or more.
$No Bid
$_
33.
FT
10 in. pipe, for job sizes from 1 ft. to 1,000 ft.
$No Bid
S�,_
34.
FT
10 in. pipe, for job sizes from 1,001 ft. or more.
SNo Bid
S
I. FOB Point 12elivered Only
Total Bid (this page)
2. Terms of Payment (e.g. Net 30) _ 2% 10 days; net 30 days
3. The City shall receive shipment or project completion notice within 45 days from the date
Vendor receives Official Purchase Order or Notice to Proceed.
Recheck your quotations prior to submission. Bids may not be changed after_ being opened
Office of Purchasing and Materials Management Page: 12
MAR -16-00 11:33 AM CAPE CANAVERAL PW 407 799 4980 P.0
,,Aust Agreement for Sanitary Sewer Lining and Manhole ATION TO BID 0 BIWI3
,telsiDititstion
INVITATION TO BID
ou are invited to Bid on the following: Annual Agreement for Sanitary Sewer Line
Manhole Rehabilitation and Root Control
Item
EA
Liner installation for, 42 in. manhole, per vertical foot of
vuIa
S.
No.
Quantity
Unit
Description
Price
35.
FT
12 in. pipe, for job sizes from 1 ft. to 1,000 ft.
S No bid
S
36.
FT
12 in. pipe, for job sizes from 1,001 ft. or more..
S No Bid
S
37,
FT
18 in. pipe, for job sizes from 1 ft. to 1,000 R.
S No
S
38.
FT
18 in. pipe, for job sizes from 1,001 ft. or more.
S No Bid
S
Group IV
The Purchase and Installation of Prefabricated
Fiberglass Liners
39.
EA
Liner installation for, 42 in. manhole, per vertical foot of
$124.0
S.
installation.
40.
EA
Liner installation for, 48 in. manhole, per vertical foot of
$ 576.00
$
installation.
41.
EA
Liner installation for, 54 in, manhole, per vertical foot of
$ 648.00
$
installation.
42.
EA
Liner installation for, 60 in. manhole, per vertical foot of
$ 720.00
$
installation.
Group V
The Purchase and Installation of RICIP - Point Repair
43.
EA
RICIP point repair 5 feet long (1 standard leg or sleeve) for
$ 2.785.S
6 -in. size.
44. EA I RICIP point repair 5 feet long, (1 standard leg or sleeve) $
for 8 -in. size.
Total Bid (this page)
1. FOB Point Delivered Only
2. Terms of Payment (e.g. Net 30) 2z 10days; net 30 days
3. The City shall receive shipment or project completion notice within 45 days from the date
Vendor receives Official Purchase Order or Notice to Proceed.
Recheck your quotations prior to submission. Bids may not be changed after being opened
Oflice of Purchasing and Materials Management
I
MAR -16-00 11:33 AM CAPE CANAVERAL PW 407 799 4980 P.67
,rppsl Agreement for Sanitary Sewer Lining and Manhole
.tehabilltation
INVITATION TO DID 0 8199-13
INVITATION TO BID
You are invited to Bid on the following: Annual Agreement for Sanitary Sewer Line
Manhole Rehabilitation and Root Control
Item
Unit
No.
Quantity
Unit
Description
Price
T
tal
45.
EA
RICIP point repair 5 feet long (1 standard leg or sleeve) for
$2, 875.0
$
10 in. size.
46.
EA
RICIP point repair 5 feet tong (1 standard leg or sleeve) for
$3.475.0
$
12 in. size.
47,
EA
RICIP point repair 5 feet long (1 standard leg or sleeve) for
56,785.0
$
18 in. size.
48.
EA
RICIP. point repair 5 feet long (I standard leg or sleeve)
$10,145.
0$
for 24 in. size,
49.
FT
Pricing for each additional foot of RICIP point repair in
a 35.00
$
excess of 5 feet long (1 standard Ieg or sleeve) for 6 in.
site.
50.
FT
Pricing for each additional foot of RICIP point repair in
$ 120. b0
$
excess of 5 feet long (1 standard leg or sleeve) for 8 in.
51.
FT.
size.
Pricing for each additional foot of RICIP point repair in
S150.00
S
excess of 5 feet long (1 standard leg or sleeve) for 10 in.
size.
Total Bid (this page)
1. FOB Point Deliver&d Qnly
2. Terms of Payment (e.g. Net 30) 2% 10 days; net 34 dw
3. The City shall receive shipment or project completion notice within 45 days from the date
Vendor receives Official Purchase Order or Notice to Proceed.
Recheck your quotations prior to submission. Bids may not be changed after being opened
Office of Purthasint and Materials Management Page: 4
MAR -16-00 11:34 AM CAPE CANAVERAL PW
anal Agreement for Sanitary Sewer Lining and Manhole
.ettabilibtion
407 799 4950 P.0$
a.. l'.. ATIOM TO BID 0 8199-1310
INVITATION TO BID
You are invited to Bid on the following: Annual Agreement for Sanitary Sewer Line,
Manhole Rehabilitation and Root Control
Item
Unit
Na.
Quantity
Unit
Description
Price
Totalll
52.
FT.
Pricing for each additional foot of RICIP point repair in
S180.0
S
excess of 5 feet long (I standard leg or sleeve) for 12 in.
size.
53.
FT.
Pricing for each additional foot of RICIP point repair in
S270.0
5��+
excess of 5 feet long (1 standard leg or sleeve) for 18 in.
size.
34.
FT.
Pricing for each additional foot of RICIP point repair in
excess of 5 feet long (1 standard leg or sleeve) for 24 in.
x360.00
S_
size.
GROUP VI
Robotic Protrusion Removal
55.
EA
Latemal Protrusion Removal by robotic cutter for G" pipe.
SNo Bid
$
Sb.
EA
Latemal Protrusion Removal by robotic cutter for 8" pipe.
$800-00
a_
Total Bid (this page)
1. FOB Point Delivered QUIX
2. Terms of Payment (e.g. Net 30) 22 10 days; net 30 days
3. The City shall receive shipment or project completion notice within 45 days from the date
Vendor receives Official Purchase Order or Notice to Proceed.
Recheck your quotations prior to submission. Bids may not be changed after being opened
of ice or Purchasing and Materials Management Pate: 15
�y CITY OF CAPE CANAVERAL
PURCHASE ORDER
PHONE: (407) 868-1230 FAX: (407) 799-3170
To: GRINER'S PIPELINE SERVICES, INC.
Date: 10/12/1999
JNumber: 15654
21902 STATE ROAD 46
MT.DORA, FL 32757-9300
Ship Via:
Delivery Date:
Terms:
Buyer:
hip To: CITY OF CAPE CANAVERAL
Bill To: CITY OF CAPE CANAVERAL
600 TOWER BLVD.
ATTN: FINANCE DEPT.
CAPE CANAVERAL, FL 32920
P.O. BOX 326
CAPE CANAVERAL, FL 32920
,uantity
Description
Unit Price
Amou
it
REHABILITATION OF CITY SEWER SYSTEM APPROVED BY
84,223.551
84,
23.55
COUNCIL -ON 3/16/99
Total
84,
23.55
Cost Distribution
401-0019-901.6310 84,223.55
fa�av
l= Q
a,✓f��� moo. rN✓.4L GGaz s9;-�►+°�✓ ��,
1
9
ON t 1b� oo RAJ ..%A'# 6b,2 3 S'0• 3 /
OCT 4
FLORIDA TAX EXEMPTION NO. 15-02-048901-54C
ONDITIONS - READ CAREFULLY
The right is reserved to cancel this order if not filled within the contract time, if specified.
The conditions of this order are not to be modified by any verbal understanding.
Acceptance of this order includes Acceptance of all terms, prices, delivery instructions, specifications and conditions stated.
INVOICES AND PACKAGES MUST BEAR THIS ORDER NUMBER.
Please forward all invoices to Finance Department
THE CITY ASSUMES NO RESPONSIBILITY FOR GOODS DELIVERED WITHOUT THE AUTHORITY OF APLPPERLY EXECUTED PURCHASE ORDER.
This Purchase Order VOID as of 9/30/2000.
'� O A
PURCHASING AGENT
WHITE -VENDOR GREEN -FINANCE BLUE -DEPARTMENT GOLD-RECENING
Meeting Type: Regular
Meeting Date: 03-21-00
AGENDA
Heading
Resolutions
Planning Organization and submit copies of this resolution to the MPO and the Brevard Legislative delegati
Item
g
The MPO is concerned that the state legislature with the approval of HB 893 divert an estimated $6 million
No.
I am supportive of this resolution.
Exhibits Attached:
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: RESOLUTION 2000-07, OPPOSING THE DIVERSION OF TRANSPORTATION
REVENUE PROPOSED IN HB 893 AND TRANSPORTATION PROGRAMS IN
GENERAL
DEPT./DIVISION: LEGISLATIVE
Requested Action:
City Council consider approval of Resolution No. 2000-07 as requested by the Brevard Metropolitan (
PO)
Planning Organization and submit copies of this resolution to the MPO and the Brevard Legislative delegati
n.
Summary Explanation & Background:
The MPO is concerned that the state legislature with the approval of HB 893 divert an estimated $6 million
annually from state highway projects within Brevard County.
I am supportive of this resolution.
Exhibits Attached:
Resolution No. 200-07
City Manager' ffice
Department LEGISLATIVE
I— -- I off I 11 1 111 11 1 1 a
RESOLUTION NO. 2000-07
RESOLUTION OPPOSING DIVERSION OF TRANSPORTATION
REVENUE PROPOSED IN HB 893 AND FROM TRANSPORTATION
PROGRAMS IN GENERAL.
WHEREAS, the Legislature is considering HB 893 that would direct one-half of
the State Comprehensive Enhanced Transportation System (SCETS) motor fuel tax to
the Florida Intrastate Highway System; and
WHEREAS, the diversion of such revenue will have a long term deleterious affect
on local governments by reducing the ability of the Florida Department of Transportation
to fund critical improvements on non-FIHS roads; and
WHEREAS, more than $300 million of transportation revenue is annually diverted
to non -transportation programs including school construction and aquatic weed control;
and
WHEREAS, redirecting said revenue to transportation programs will increase
funding for needed transportation improvements without raising motor fuel taxes; and
WHEREAS, the current state budget surplus can be used to replace the funding
for those programs heretofore funded by transportation revenue.
NOW, THEREFORE BE IT RESOLVED by the City Council of Cape Canaveral,
Brevard County, Florida that:
SECTION 1. The City of Cape Canaveral City Council opposes the section of HB
893 that would redirect one-half of the State Comprehensive Enhanced Transportation
System motor fuel tax to the Florida Intrastate Highway System.
SECTION 2. The City of Cape Canaveral City Council encourages the Legislature
to eliminate the diversion of transportation revenue to non -transportation programs.
SECTION 3. The City of Cape Canaveral City Council supports the use of state
budget surplus revenue to offset the diverted funding.
City of Cape Canaveral, Florida
Resolution No. 2000-07
Page 2
ADOPTED BY the City of Cape Canaveral, Florida this day of
, 2000.
Rocky Randels, MAYOR
ATTEST: FOR AGAINST
Burt Bruns
Sandra O. Smith, CITY CLERK Buzz Petsos
Rocky Randels
Richard Treverton
APPROVED AS TO FORM:
Larry Weber
Kohn Bennett, CITY ATTORNEY
GACityC1k\Reso1utionsl0ppose Diverting Transportation Revenue.doc
BREVARD METROPOLITAN a a a a a a a
PLANNING ORGANIZATION
2725 Judge Fran Jamieson Way, Bldg. A
Melbourne, Florida 32940
DATE: March 10, 2000
TO: Tom Jenkins, County Manager
City Managers
FROM: Bob Kamm, Brevard MPO
SUBJECT: Pending Transportation Legislation
Telephone: (407) 69 890
Fax (407) 690-6827
SunCom: 36668SO
At their meeting on March 9, the Brevard MPO requested that the County and municipalities
be notified of two legislative issues concerning the diversion of transportation revenue.
The first is a provision in HB 893 that would divert more than $6 million annually from state
highway projects in Brevard to the Florida Intrastate Highway System (FIHS). The FIHS is
composed of the interstates and other significant state arterial roads. In Brevard, only 1-95
and SR 528 are on the FIHS. Currently, four cents of the state's gas tax is returned to the
maximum extent feasible to the county in which it is collected. It can be used for maintenance
and capacity projects on any state road in that county. The provision in HB 893 would,
instead, direct one-half of the tax to any FIHS roadway in the state. Gas taxes once collected
and spent in Brevard could fund improvements to 1-4, for example. The MPO believes this
change will result in underfunding of the majority of state roads and have negative long-term
impact on local governments. Attached is a letter summarizing the potentially significant
concurrency issues that could arise if the redirection of funding to the FIHS is adopted.
The second issue concerns diversion of funds from transportation to other uses. Each year
about $300 million of revenue levied through various transportation taxes and fees is diverted
to other uses and not spent on transportation. The diversion occurs because over the years
various statutes have tapped transportation as a revenue source. More than $100 million, for
example, is diverted to school construction. Aquatic weed control and tourism and trade
programs are funded by transportation revenue. This year, the legislature will consider
eliminating the $100 million of transportation revenue diverted to the state's General Fund.
The Senate has already passed a bill to use the state budget surplus to replace the funds.
While this is a necessary first step, the MPO believes the Legislature should pursue
redirecting all transportation revenue back to transportation programs. Eliminating diversion
will increase transportation revenue without raising fuel taxes.
The MPO staff has prepared a sample resolution addressing both of these topics. We would
appreciate your consideration of the resolution. If adopted, please submit a copy to the MPO
and to the Brevard County Legislative Delegation. If you have further questions, please
contact me at your convenience.
3REVARD METROPOLITAN
PLANNING ORGANIZATION
?725 Judge Fran Jamieson Way, Bldg. A
Vlelbourne, Florida 32940
March 9, 2000
0000ae�o
Representative Kelly Smith, Chairman
House Transportation Committee
Room 418 House Office Building
Tallahassee, Florida 32399-1300
Representative Jim Fuller, Chairman
House Committee on Transportation and
Economic Development Appropriations
Room 221 Capitol Building
Tallahassee, Florida 32399-1300
Telephone: (407)
Fax: (407)
SunCom:
Subject: HB 893 -- Modification to State Comprehensive Enhanced Transportation System Tax
Dear Representatives Smith and Fuller:
The Brevard Metropolitan Planning Organization would like to advise you of its opposition to
the proposal in House Bill 893 to modify the distribution of revenue generated by the State
Comprehensive Enhanced Transportation System (SCETS) motor fuel tax. The Brevard MPO
believes this proposal will have a deleterious affect on the Florida Department of
Transportation's ability to fund needed improvements to the two-thirds of the state highway
system that is not on the Florida Intrastate Highway System. The pertinent section of HB 893
is found in Section 2 of the bill as filed.
Statute now requires SCETS tax funds to be used only in the FDOT district in which the tax is
collected and, to the maximum extent feasible, to be programmed for projects in the county in
which the funds are originally collected (206.608 FS). Furthermore, the SCETS tax levied in
each county is determined by the amount of local gas tax imposed in that county. The current
law, therefore, clearly establishes a linkage between the SCETS tax and local conditions. The
linkage to local conditions was critical to its passage in 1990.
The linkage to local conditions is undermined in HB 893. HB 893 proposes to direct one-half of
SCETS revenue to the Florida. Intrastate Highway System. The bill language does not specify
that the diverted SCETS revenue should be programmed on FIHS projects in the district or
county in which the funds originated. Therefore, SCETS revenue collected in one county could
be programmed anywhere in the state. Even though there are important FIHS needs in
Brevard County, for example, HB 893 does not provide any assurance that those needs will be
addressed with SCETS revenue generated in Brevard County. The proposed diversion of
funds from local to state-wide projects is an alteration of the fundamental premise on which the
SCETS tax is based.
The MPO is concerned that diverting one-half of the SCETS revenue to the FIHS will result in
insufficient funds for needed improvements on non -FINS roads. SCETS revenue is very
flexible. It is used to match federal aid, to fund multimodal programs and to finance critical
maintenance, operational and capacity improvements on any state highway system roadway.
Approximately $13.5 million of SCETS revenue is annually programmed for state highway
projects in Brevard County. About $4 million of SCETS proceeds are annually programmed for
federal match, resurfacing, transit, airport, port and traffic operation projects. The passage of
HB 893 would leave about $3 million of SCETS revenue each year for state highway capacity
projects in Brevard County.
Transportation Planning for Florida's Space Coast
9
Representative Smith
Representative Fuller
March 1, 2000
Page Two
FDOT is presently under a directive to program at least fifty percent of all capacity funds on
FIHS projects. Further diminution of SCETS funds proposed in HB 893 will result in funding
levels that are inadequate to address current and projected deficiencies on the non-FIHS
portion of the state highway system. The consequences for local governments could be severe
because local governments must abide by the 1985 Growth Management Act. As needed
capacity projects are deferred, concurrency deficiencies on the state highway system can
occur. The steps required to deal with such deficiencies can have a significant negative impact
on a local community.
In summary, the Brevard MPO urges you to not support the provision of HB 893 that would
redirect one half to the SCETS tax to the FIHS because such a measure is contrary to the
original legislative intent of the SCETS tax, will lead to insufficient funding for the two-thirds of
the state highway system, will create a hardship for local governments and does not promote a
balanced approach to the state's transportation problems.
Thank you for your consideration.
c: Brevard Legislative Delegation
Secretary Tom Barry
Howard Glassman
M PO/TAC/CAC
RESOLUTION Number
RESOLUTION opposing diversion of transportation revenue proposed in HB 893 and
from transportation programs in general.
WHEREAS, the Legislature is considering HB 893 that would direct one-half of the
State Comprehensive Enhanced Transportation System (SCETS) motor fuel tax to the Florida
Intrastate Highway System; and
WHEREAS, the diversion of such revenue will have a long term deleterious affect on
local governments by reducing the ability of the Florida Department of Transportation to fund
critical improvements on non-FIHS roads; and
WHEREAS, more than $300 million of transportation revenue is annually diverted to
non -transportation programs including school construction and aquatic weed control; and
WHEREAS, redirecting said revenue to transportation programs will increase funding
for needed transportation improvements without raising motor fuel taxes; and
WHEREAS, the current state budget surplus can be used to replace the funding for
those programs heretofore funded by transportation revenue.
NOW, THEREFORE BE IT RESOLVED by the [City/Town/County] that:
1. The [City/Town/County] opposes the section of HB 893 that would redirect one-half of
the State Comprehensive Enhanced Transportation System motor fuel tax to the Florida
Intrastate Highway System.
2. The [City/Town/County] encourages the Legislature to eliminate the diversion of
transportation revenue to non -transportation programs.
3. The [City/Town/County] supports the use of state budget surplus revenue to offset the
diverted funding.
DONE, ORDERED AND ADOPTED THIS DAY OF , 2000.
[CITY/TOWN/COUNTY]
MAYOR
ATTEST:
CLERK
Meeting Type: Regular
Meeting Date: 03-16-00
AGENDA
Heading
Discussion
contractor.
Item
9
No.
Exhibits Attached:
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: DISCUSSION: REUSE PROJECT UPDATE
DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS
Requested Action:
City Council will be presented an update on the status of the reuse project by the public works director and
the
contractor.
Summary Explanation & Background:
See attached memo and schedule.
Exhibits Attached:
Public works director's memo of 03-10-00
City Mina Mce
Department WATER RECLAMATION/PUBLIC
WORKS
:/a /meetin 2000/03- use.doc
MEMORANDUM
TO: Bennett C. Boucher
City Manager
FROM: Ed Gardulski
Public Works Director
DATE: March 10, 2000
RE: City Council Item for March 21, 2000
Discussion item: Reuse Construction Update
The following is the construction status of Phase III, Part 1
Location
Pipe Installed
Tie-in
PSI Test
Services
Ridgewood
YES
YES
YES
YES
Madison Ave
YES
YES
YES
YES
Tyler Ave
YES
YES
NO
NO
Fillmore Ave
YES
YES
NO
YES
Pierce Ave
YES
YES
NO
YES
Lincoln
YES
YES
NO
NO
The following is the construction status of Phase 11I, Part 2
Adams Ave
NO
NO
NO
NO
Jefferson Ave
NO
NO
NO
NO
Harrison
NO
NO
NO
NO
Ridgewood Ave
YES
NO
NO
NO
The construction progress has been slow over the past four weeks. The main lines have been installed for
part 1. The Contractor has completed Tie-in. Service installations and pressure test lines are in progress. After the
testing project restoration will commence, i.e. sidewalk repairs and sod. Restoration needs to be performed after the
pressure testing, just in case repairs are required. The project is about 90% complete and should be completed in
two weeks. Over all Phase III extension has been running about 30 days behind schedule. Processed the second pay
requests.
SSA has completed the Construction design for Phase III Extension Part 2. Contractor has received these
drawings for review. Scheduled City Council approved the Change Order No. I for February 15`x'. This change
Order includes the following streets: Jefferson Ave. from Poinsetta to the beach end, Adams Ave from Poinsetta to
beach -end, Harrison Ave. from Magnola Ave to Ridgewood, Ridgewood north 500 feet and Banana River Drive
south 700 feet.
SSA has been tasked to design Phase IV of the reclaimed water project. The City has made application for
an Alternative Water Supply Grant for this project and has been selected to receive $72,180. Scheduled to start
construction June -July time period.
Attached is a copy of the contractor's construction schedule. A representative from Carl Hankin's Inc. will
be present to answer any questions.
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Meeting Type: Regular
Meeting Date: 03-21-00
AGENDA
Heading
Discussion
facility.
Item
to
No.
up -
flow automatic backwash filters with down -flow automatic backwash units.
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: REPORT ON WATER RECLAMATION SAND FILTERS
DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS
Requested Action:
City Council will be presented a report prepared by SSA on the sand filter problem for the water reclamation
facility.
Summary Explanation & Background:
See Public works director's memo of 03-15-00. It is recommended by the consultant to replace the existin�
up -
flow automatic backwash filters with down -flow automatic backwash units.
Exhibits Attached:
Public works director's memo of 03-15-00
City Man s ffice %
Department WATER RECLAMATION/PUBLI
//�----
/ iii
WORKS
MEMORANDUM
TO: Bennett C. Boucher
City Manager
FROM: Ed Gardulski
Public Works Director
DATE: March 15, 2000
SUBJECT: City Council Agenda Item for March 21, 2000
Discussion Item: Treatment Facility's Parkson Sand Filters Failure
The Water Reclamation Treatment Facility has been experiencing a deterioration of the
Dynasand filter media silica sand. The three filters are located at the end of the treatment
process. The function of these filters is to polish the effluent for the production of the City's
Reclaimed Water. On March 15, 1999, the three (3) filters were taken out of service for
inspection. The Design Engineer from Hartman and Associates, the filter manufacturer Pakson
Inc., and the Public Works Director conducted an on-site inspection of filter system. In addition,
the City's engineering firm, SSA, recorded the elevations of the structure and its hydraulics
components.
Attached is an evaluation of the Dynasand Filter from Hartman and Associates. It is
recommended that the filters sand media to be replaced to the original manufacturer's
specification and the system to be placed in operation for further observations. This task was
completed April 1999.
During January 2000, SSA was tasked to evaluate the City's Wastewater Treatment
Facility's sand filter and provide a report to the City of Cape Canaveral. Attached is a copy of
SSA's findings. A representative from SSA will be present for this discussion item.
Attachment
CC: File
January 14, 2000
Mr. Ed Gardulski
Public Works Director
City of Cape Canaveral
105 Polk Avenue
Cape Canaveral, FL 32920-0326
SSA
RE: SSA Fee Proposal for Evaluation of the City's Wastewater Treatment Plants' Sand Filter
Dear Ed:
Per your request, SSA is pleased to present our engineering fee proposal for evaluation of your WWTP's
sand filter. Based on our earlier discussions, this task will involve two (2) basic steps. These include:
SSA SCOPE OF SERVICES
Task 1 - SSA will first furnish to the City a list of key documents (and plans) needed for the evaluation.
This list will include elevation surveys of the filter system, photographs, previous study summaries,
etc. The City will bring this information to SSA.
Task 2 - Upon receipt of the data, SSA will evaluate the system and also include telephone conversations
with historic parties. An engineering memorandum will be prepared documenting our findings.
Following the City's review of our memorandum, a telephone conference call will be made between
SSA and City staff to clarify any questions. (This work will be performed by Dr. Kazmierczak, PE,
in SSA's Maryland Office.)
If additional work such as court testimony, etc., is required, this will be performed by SSA under a separate
proposal.
SCHEDULES AND FEES
Schedules: Upon receipt of written authorization to proceed SSA will begin work immediately by furnishing
to the City a list of necessary documents. Following SSA's receipt of information, approximately two (2)
weeks will be needed to complete the engineering memorandum.
Fees: SSA's fee for this work will be on an hourly rate basis with reimbursable expenses not to exceed
$4,600.00 without written City authorization. (Budget of approximately 50 manhours).
SSA's fees will be invoiced once per month based on hours work plus reimbursable expenses and payment
will be due within thirty (30) days of receipt.
Compensation rates are based on ordinances, regulations and procedures in force on the execution date of
this Agreement by the appropriate governing bodies having jurisdiction over the project. Any significant
modification in these ordinance, regulations, procedures, etc. shall be justification for re -negotiation for the
compensation due to the Consultant for the work involved.
STO=R STAGG & ASSOCIATES ARCHITECT'S • ENGINEERS • PLANNERS, INC.
8680 North Atlantic Avenue P. 0. Box 1630 Cape Canaveral, Florida 32920 Tel 407-783-1320 Fax 407-783-7065
11c. #AAC000329 #EB0000762 #LB0006700
d:%civikprojectslproposaWgardulski eval wastewater.doc
. cd Gardulski
January 14, 2000
Paae 2 SSA Fee Proposal - Wastewater Treatment Plant Sand Filter Evaluation
It is understood that any and all professional liabilities incurred by SSA throughout the course of rendering
professional services on this project shall be limited to a maximum of the net fee received by SSA, not
including reimbursable expenses and sub -consultants, for all services rendered on the project. Should it
become necessary to obtain a third party to collect our fees for services, the City hereby agrees to pay all
costs of such collections including Attorney's fees.
The City and SSA respectively bind themselves, their partners, successors, assigns and legal
representative to the other party to this Agreement and to the partners, successors, assigns, and legal
representatives of such other party with respect to all covenants to this Agreement. Neither the City nor
SSA shall assign, sublet or transfer any interest in this Agreement without the written consent of the other.
The terms and conditions of this proposal are effective through March 1, 1999. Acceptance after this date
may necessitate increased fees or altered conditions.
Ed, your authorization of this proposal can be accomplished by the appropriate City signature below and
our receipt of a signed copy. SSA is looking forward to working with the City on this project in Cape
Canaveral.
Sincerely,
Stottler Stagg & Associates
Architects, Engineers, Planners, Inc.
John A. Pekar, PE
Vice President
JAP JIs
didviRprojeds%proposaWgardulski eval wastewaler.doc
ACCEPTANCE:
TITLE:
DATE:
11AR-15-'v.0 13:19 ID:STOTTLER STaRMER
March 15, 2000
City of Cape Canaveral
105 Polk Avenue
Cape Canaveral, Florida 32920-0326
Attention: Edward Gardulski
Public Works Director
TEL NO:3E17310751. 9511 P02
Subject: Evaluation of City's Wastewater Treatment Plant's
Sand Filters
Reference: 1. Purchase order Number 87
2. Stottler Stagg & Associates Inc. Letter Proposal
dated February 14, 2000
Stottler Stagg & Associates Inc. (SSA) has completed its review
of the below listed key documents provided by the City of Cape
Canaveral pursuant TASK 1 of the above referenced letter
proposal.
1. STP Shop Drawings prepared by Wharton -Smith Inc.
2. Submittal No. 064A, Conformed Filter Drawings prepared
by SUCA/Farkson and reviewed and Approved by Hartman
Associates Inc.
3. Installation Instructions for DYNASAND FILTER prepared
by Parkson Corporation.
4. Pages 4-49 to 4-55 of the STV O&H Manual prepared by
Hartman Associates Inc.
5. Trip Report dated 9/1/99 prepared by Mr. Miguel
Gutierrez of the Parkson Corporation.
6. Graph showing Total Susponded Solids Concentrations in
Clarifier, Sand Filter and Plant effluents from 9/1
through 10/31.
7. Graph showing Total NT0 (Turbidity) in Clarifier, Sand
Filter and Plant effluents from 9/1 through 10/31.
8. Color Photograph showing sand deposits in sand filter
plenum.
9. Copy of survey notes prepared by SSA listing elevations
of invert of clarifier effluent pipe and sand filter
overflow weirs.
Based on our review of the above listed materials and
discussions with plant operators problems being experienced with
the existing up -flow sand filters are as follows:
1. A relatively large loss of sand to the filter plenum
during normal plant operations.
STO=R STAGG & ASSQMIM ARCHITECTS ■ ENGINEERS • PLANNERS, INC.
OW North Adeadc Avenue P. 0. Hex 100 Cape Canaveral, aloft 320M Tel 407 793 1320 Fact 407 7837065
. ....._ 'IAR-15-'00 13:20 ID:STOTTLER STARhIER TEL NO:3017310751 4511 P03
2. Periods of time when filter effluent SS concentrations
and NTUts are substantially higher filter influent SS
concentrations and NTU.
3. Erosion of the filter's riser tubes.
On the basis of discussions with plant operating staff we
understand that the loss of sand from the filter beds to the
plenum has been occurring over the past 3 years and that
replacing the lost sand has cost the City between $ 15,000 and
25,000 per year.
Based on the information provided by the City, the most likely
cause of the sand loss into the filter plenum is backflow
through the riser tubes, althougn losses through the riser tubes
could occur if the distribution (inlet) hood was mis-aligned
during installation or was not installed with the proper
overlap. The piping arrangement at the STP does not conform to
that shown in Drawing $F-1228 presented in the "Installation
Instructions for DYNASAND FILTER" prepared by Parkson
Corporation in that the STP's filter bypass pipeline is located
below the filter weir level. Also, the filter's influent
manifold piping is below the filter weir level. Both of these
arrangements are undesirable, in that backflow Can occur if
1. The by-pass valve is opened while any filter isolation
valva is open, or
2. If the isolation valve to an out of service (empty)
filter is opened while other filters are in operation.
Also, back flow can occur if proper cage is not exercised in
draining the filters for inspection and servicing.
The planus operations staff are knowledgeable and well trained,
and thus are fully aware of the limitations inherent in the by-
pass and influent manifold piping arrangements. Additionally,
the Operations Section of the Parkson Corporation's
"Installation Instructions for DYNASAND FILTER" provides the
necessary instructions concerning how to drain, by-pass, and
restore the Parkson units to service, safely i.e. without
causing backflow in the risers. Thus in our opinion improper
operational procedures are not the source of the sand loss
problem.
The filters were inspected by a Parkson Corporation REP (Mr.
Miguel Gutierrez) during a trouble shooting visit to the plant.
Per his trip report dated 9/1/99 the filters were "'sound" in
that:
a. The overlap of feed distribution hood over the riser
tubes was proper.
b. The fiberglass joints were in tact and the contact
between the fiberglass pieces themselves and the
fiberglass pieces and the filter wall was adequate.
c. No gaps between the bottom cone and the wall were
visible from the plenum.
F,
IAR-15-100 173:21 ID:STOTTLER STARNER TEL NO:�!0173107`1 x511 PO4
Thus, based on the Parkson trip report it would appear that mis-
alignment of the distribution hood is not the source of the sand
loss problem nor is loss of sand through gaps in the filterts
bottom cone.
In June of 1999 a series of hydraulic tests, which were set up
to induce backflow of sand in the filters, were conducted under
the supervision of a Farkson corporation "REP", Mr. Miguel
Gutierrez. The tests which were run included:
1. Submerging the clarifier effluent pipelines by
restricting flow to the filters to determine whether or
not air was escaping from the pipe at that point, and if
so to gauge the severity of the air release.
2. Stopping flow to the filters (by-passing the filters),
with the intent of gauging any sudden drop in the filter
water levels.
3. Increasing flow to the filters from zero to full plant
flow (2-6 mgd) to gauge the severity of air entrainment
and its consequences if any.
4. Draining of one filter.
Per the Parkson trip report with the possible exception of Test
No. 1 above none of the tests affected filter operation. Test No
1 did reveal some air aursting from one of the clarifiers. The
Parkson report concludes that there was clear evidence that
air -entrapment in the clarifier effluent pipe could be
contributing to the sand backflow. It was postulated that with a
sudden increase in flow the clarifier effluent line would become
submerged trapping some air. Then the air entrained in the
effluent pipe backflows out through the inlet inducing a
momentary back -surge which pulls a small amount of sand back
through the riser into the filter plenum. Recommendations
presented in the Parkson Report include the following:
1. Eliminate trapped air in clarifier effluent pipe by
either damming the inlet 'Crough or installing a vent in
the effluent pipeline, or
2. Eliminating the plenum by installing a top feed design
3. Continued monitoring,
The configuration/elevation of the clarifier effluent pipeline
is such that it is possible for "gulps" of air to be entrained
in this pipe during extreme fluctuations in plant flow. The
presence of such air -gulps in this pipeline may result sand
backflow. Flooding (filling) the clarifier effluent pipe by
pinching down the filter isolation valves could eliminate the
problem of air entrapment. However, there may not be sufficient
head available between the Clarifiers and the filters to utilize
this approach without submerging the clarifier weirs,
particularly during times of peak flow.
Given the hydraulic condition at the existing plant and the
continued high cost of replacing lost sand it is our
C
MPR -15-100 13:21 ID:STOTTLER STRRMER
recommendation that the city
automatic backwash filters with
backwash units.
TEL NO:3017310751
11511 P05
replace the existing up -flow
down -Plow (top feed) automatic
if you have any questions or tcnanents concerning this report
please contact the undersigned at (301) 864-0096.
Sincerely,
E _ Ka rczak,
Senior viae President
Stottler Stagg & Associates.
4
HIAPRT�NIAN ASSOC
11IMM II'.\I N -
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March 22, 1999
Mr. Walter Bandish
City of Cape Canaveral
105 Polk Avenue
Cape Canaveral, FL 32920
Subject: Evaluation of Dynasand Filters
Dear Mr. Bandish:
Per your request Hartman & Associates, Inc. (HAI) has evaluated the problem you have
experienced with the loss of sand in the Dynasand filters and discussed this issue with the filter
manufacturer. Due to the hydraulic conditions at the filter influent and bypass piping, HAI has
determined that the loss of sand in the filters could possibly have occurred during times when the
bypass valve has been opened without closing the filter isolation valves prior to opening the
bypass valve. At any time if the bypass valve is open and all of the filter isolation valves are not
frilly closed, approximately six feet of pressure head exists forcing flow back through the filters
And the bypass piping. HAI recommends that the bypass valve be protected from accidental
opening by a lock or other means to ensure that this problem does not occur in the future. If the
filters are required to be bypassed, the correct procedure is as follows:
1) Fully close all three filter isolation valves.
2) Open the filter bypass valve.
3) To bring filters back online, fully close the filter bypass valve.
4) Open three filter isolation valves.
5) Lock filter bypass valve in fully closed position.
Based on the above, we will modify the operation and maintenance manual to reflect this
procedure.
201 EAST PINE STREET SUITE 1000 • ORLANDO, FL 32801
TELEPHONE (407) 839-3955 • FAX (407) 839-3790 • Nvwwxonsulthaixom
ORLANDO FORTMYERS PL- NTATION IACKSONVILLE
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Joseph S. Ih
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HAI #92-288.00
Per your request Hartman & Associates, Inc. (HAI) has evaluated the problem you have
experienced with the loss of sand in the Dynasand filters and discussed this issue with the filter
manufacturer. Due to the hydraulic conditions at the filter influent and bypass piping, HAI has
determined that the loss of sand in the filters could possibly have occurred during times when the
bypass valve has been opened without closing the filter isolation valves prior to opening the
bypass valve. At any time if the bypass valve is open and all of the filter isolation valves are not
frilly closed, approximately six feet of pressure head exists forcing flow back through the filters
And the bypass piping. HAI recommends that the bypass valve be protected from accidental
opening by a lock or other means to ensure that this problem does not occur in the future. If the
filters are required to be bypassed, the correct procedure is as follows:
1) Fully close all three filter isolation valves.
2) Open the filter bypass valve.
3) To bring filters back online, fully close the filter bypass valve.
4) Open three filter isolation valves.
5) Lock filter bypass valve in fully closed position.
Based on the above, we will modify the operation and maintenance manual to reflect this
procedure.
201 EAST PINE STREET SUITE 1000 • ORLANDO, FL 32801
TELEPHONE (407) 839-3955 • FAX (407) 839-3790 • Nvwwxonsulthaixom
ORLANDO FORTMYERS PL- NTATION IACKSONVILLE
Mr. Walter Bandish
March 22, 1999
Page 2
Moreover, as we discussed this morning on the phone, I suggest that you monitor the sand levels
using the method discussed. Please be aware that some loss of sand in these type of filters is
inherent in the filter design, and sand level does periodically have to be monitored. However, the
amount of sand lost in your Dynasand filters may have occurred due to opening of the bypass
valve without following the procedure noted above.
If you have any questions, please do not hesitate to call either Mike or me.
Very truly yours,
Hartman & Associates, Inc.
Harold E. Schmidt, Jr., P.E.
Vice President
HES/ska/92-288.00/corresp/bandish.mjh
cc: Ed Gardulski, Director or Public Works
Michael J. Hudkins, P.E. HAI
Post -It" brand fax transmittal momo'671
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t'ARKSON CORPORATION
DYNASANDo FILTtR
PARKSON 0.9 mm FILTER MEDIA SPECIFICATIONS
1. Grain Shape, Effective Size (ES), and Uniformity Coefficient (UC)
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The sand must conform to the conditions of A or B ahol,e. The filter media shall
predominantly be siliceous material that will resist degradation during handling and
use. Crashed gravel is not acceptable. "Sub -Round" grains are essentially round
with smooth surfaces (n.on-angular). "Sub -Angular" grains are essentially sub-
angular with multifaceted smooth edges. The effcctivc size is the diameter of the
tenth percentile grain (DI O). The uniformiy, coefficient is the diameter of the sixtieth
percentile grain divided by the diameter of the tenth perecntilc grain (DWD10). The
effective size and uniformity coefficient are determined by a dry, l.0 -minute automatic
sieve shaker procedure on a 500-800 gram sample with U.S. Sieve Nos. 12, 14, 16,
18, 20, 30, as well as a pan.
2. Fines Content - ' Fines" are defined by Park -son .for this size filter media as particles
Passing through a 20 miesh screen. Fines should not exceed 1.5° o by wcight.
3. Specific Gravity - dry specific gravity must be greater than 2.5
4. Hardness - minimum 6.0 on Moh's scale (ref. Testing and Inspection of Engineering
Materials, McGraw-Hill Cook Co., New York, NY; 3rd Edition; page 209)
S. Acid Solubility - less than I% total loss in mass after a 30 -minute immersion in an
approx. 20% by «rt. hydrochloric acid (HCl) solution (made by combining equal
volumes of water and standard reagent grade 12.1 N (approx.) HCl)
6. General - must be in accordance with AWWA Standard B-100-89.
sand09a.doc
BHB 6/17/97
Ii An Axel jornsw htc. Company '2—,.77 NW 62 Street
P.O. Box 4QS399
Fort Louderdale FL 33340-8399
954 974-6610
FAX: 954 974-0182
D51
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VACSIMILL SHEET
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MAR 191999 1 9
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P; A X 'Y 4 1 .4 1 1 ' 1 4'1
MEMORANDUM
DATE: MARCH 16, 2000
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: BENNETT C. BOUCHE
CITY MANAGER
SUBJECT: CITY MANAGER'S REPORT
The city treasurer and I met with the staff of the Canaveral Port Authority, City Cocoa and the City of
Cocoa Beach on issues involved with the turnover of sewer service from Cape Canaveral to Cocoa
Beach for the port area. It was agreed that the Cape Canaveral and Port Franchise Agreement should
be amended to extend the termination date to 05-01-2000 to coincide with the City of Cocoa's billing
period. The City of Cocoa Beach and the port will amend their agreement to adopt Cocoa Beach's
sewer rates.
One issue that needs resolution, is it possible to transfer the existing sewer deposits on port customers
to Cocoa Beach. Staff will investigate the number of outstanding deposits and seek a legal opinion on
this issue.
The City of Cocoa staff indicated that Burton & Associates now has the latest (12) month utility
billing data, so we are back on track with the sewer rate and impact fee study.
With the help of Mrs. Myers of Brevard County MPO, the school board has agreed to start busing the
elementary school children from the Columbia Drive area. This service will start on Monday, March
20`''.
The Beautification Board is working on a "Keep the City Clean" partnership program for residents
and businesses. Staff will be working with the board on some recommendations to present to City
Council.
There is a zoning issue that has come up with three parcels along the Banana River just south of the
Cape Shores subdivision. The current zoning map designates these parcels as R-1; however, one
property owner claims it should be R-3 and is requesting the city to correct the issue. Staff has
conducted research and has determined that this map change occurred in the early to mid 1980's.
There is no specific ordinance listing these three parcels being changed from R-3 to R-1 has been
located. Todd Peetz, City Planner, has indicated that if the city were to change the zoning, it would
require a large-scale comprehensive plan amendment that would take approximately (6) months and
require a DCA review and approval. I will also bring this issue up to the Planning & Zoning Board
for discussion.