Loading...
HomeMy WebLinkAboutPacket 10-16-2001UALL 1 U UKUtK: PLEDGE OF ALLEGIANCE: ROLL CALL: �ity of Cape Canaveral JNCIL REGULAR MEETING NTY HALL ANNEX anue, Cape Canaveral, Florida TUESDAY October 16, 2001 7:00 PM AGENDA PRESENTATION: Fall Multi -Family Beautification Award Lamp Post Condominium CONSENT AGENDA: City Council Regular Meeting Minutes of October 2, 2001. 2. Proclamation for Florida City Government Week. 3. Proclamation for World Population Awareness Week. 4. Proclamation for National Epilepsy Awareness Month. 5. Proclamation for United We Stand Month. 6. Revision to the Consent Agenda Policy 7. Cooperative Purchase of (60) Sable Palm Trees from Manicure American Landscaping in the amount of $5,820. 8. Cooperative Purchase of Employee Uniform Service with Van Dyne Crotty, Inc. 9. Canceling the City Council Regular of November 6, 2001 Due to the General Election and Scheduling a Special City Council Meeting to Certify the Election Results on Thursday, November 8, 2001 at 5:30 P.M. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone (321) 868-1220 • FAX (321) 799-3170 • www.fcn.state.fl.us/cape e-mail: ccapecanaveral@cfl.rr.com ty of Cape Canaveral, Florida City Council Regular Meeting October 16, 2001 Page 2 RESOLUTIONS: 10. ; Motion to Adopt: Resolution No. 01-37; Officially Naming Puerto Del Rio Drive. REPORTS: 1. City Manager 2. Staff 3. City Council AUDIENCE TO BE HEARD: Comments will be heard on items that do not appear on the agenda of this meeting. Citizens will limit their comments to five (5) minutes. The City Council will not take any action under the "Audience To Be Heard" section of the agenda. The Council may schedule such items as regular agenda items and act upon them in the future. ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY October 2, 2001 7:00 PM MINUTES CALL TO ORDER: ROLL CALL: Council Members Present: Burt Bruns Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Richard Treverton Council Members Absent Larry Weber Others Present: Bennett Boucher, City Manager Mark McQuagge, Assistant City Attorney Susan Stills, City Clerk Morris Reid, C.B.O., Building Official CONSENT AGENDA: City Council Regular Meeting Minutes of September 18, 2001. 2. Purchase of a Dodge Dakota Pick -Up Truck for the Building Department in the amount of $19,000. 3. Outdoor Entertainment Permit for Recreation department's Halloween "Monster Mash" Dance. 4. Resurfacing of the Shuffleboard Courts in the amount of $5,689. Mayor Randels asked if any Council member, staff or interested party desired to remove an item from the Consent Agenda for discussion. Mr. Boucher requested to remove Items No. 2 and 4 on the Consent Agenda for discussion. A motion was made by Mr. Bruns and seconded by Mayor Pro Tem Petsos to approve Consent Agenda Items No. 1 and 3. The motion carried 4-0 with voting as follows: Mr. Bruns, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For. City of Cape Canaveral, Florida City Council Regular Meeting October 2, 2001 Page 2 Mr. Boucher explained that due to anticipated shortfalls in state revenues and the condition of the national economy, it would be financially prudent to place a hold on capital expenditures. Mayor Pro Tem Petsos asked if waiting would require additional maintenance on the shuffleboard courts due to further deterioration. Mr. Boucher replied that further wear would be minimal. A motion was made by Mr. Bruns and seconded by Mayor Pro Tem Petsos to table Consent Agenda Items No. 2 and 4. The motion carried 4-0 with voting as follows: Mr. Bruns, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For. RESOLUTIONS: 6. Motion to Adopt: Resolution No. 01-33; Re -Appointing a Member to the Planning and Zoning Board. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; REAPPOINTING A REGULAR MEMBER TO THE PLANNING AND ZONING BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Bruns and seconded by Mayor Pro Tem Petsos to adopt Resolution No. 01-33 re -appointing Beatrice McNeely to the Planning and Zoning Board with a term to expire on September 15, 2003. The motion carried 4-0 with voting as follows: Mr. Bruns, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For. 7. Motion to Adopt: Resolution No. 01-34; Re -Appointing a Member to the Code Enforcement Board. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; REAPPOINTING A REGULAR MEMBER TO THE CODE ENFORCEMENT BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Bruns and seconded by Mr. Treverton to adopt Resolution No. 01-34 re -appointing Jeffrey Ratliff to the Code Enforcement Board with a term to expire on October 1, 2004. The motion carried 4-0 with voting as follows: Mr. Bruns, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For. 8. Motion to Adopt: Resolution No. 01-35; Re -Appointing a Member to the Library Board. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; REAPPOINTING A REGULAR MEMBER TO THE LIBRARY BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mayor Randels and seconded by Mr. Bruns to adopt Resolution No. 01-35 re -appointing Geraldine Vavrek to the Library Board with a term to expire on City of Cape Canaveral, Florida City Council Regular Meeting October 2, 2001 Page 3 October 1, 2003. The motion carried 4-0 with voting as follows: Mr. Bruns, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For. 9. Motion to Adopt: Resolution No. 01-36; Re -Appointing Members to the Recreation Board. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; REAPPOINTING REGULAR MEMBERS TO THE RECREATION BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Treverton and seconded by Mayor Pro Tem to adopt Resolution No. 01-36 re -appointing Marianne Kulac-Taiani, John Dattilo and Regina Mead to the Recreation Board with terms to expire on October 1, 2003. The motion carried 4-0 with voting as follows: Mr. Bruns, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For. REPORTS - 1. City Manager • Mr. Boucher encouraged Council members to view the beach end plantings on Lincoln and Madison Avenues that Public Works completed. • Mr. Boucher announced that Manatee Sanctuary Park Boardwalk Project is complete. • Mr. Boucher reported that the RFP for Health Insurance would be published on Wednesday October 3rd and opened on October 17tH • Mr. Boucher reported that the RFP for the Stormwater Utility is due for publishing this week with a bid opening on November 1St • Mr. Boucher reported that he would direct staff to curtail expenditures on capital purchases, however beautification projects would continue. He planned to set watch on available grant funding. He also said that position vacancies would remain until further notification. • Mr. Boucher reported that Bert Francis, Finance Director with Canaveral Port Authority that the Port's bond council would not allow them to co -Lease on the Fire Department truck. The Port would pay their full amount and the City would proceed with the lease agreement. • Mr. Boucher reported that he met with Stottler, Stagg and Associates for capital projects review however he would not proceed with implementation at this time. • Mr. Boucher reported that the Radisson could not sponsor the Wednesday-Friendsday in 2002. Mayor Pro Tem Petsos suggested using the Manatee Sanctuary Park. Mr. Boucher asked that Council members forward any ideas for an alternate location to the Business and Cultural Development Board. • Mr. Boucher reported on Reindeer Run sponsorship support. The Board will review the plans for the event at their next meeting. • Mr. Boucher reported on $45,000 in Transportation Impact Fees with the County with an additional $15,000 from the Villages escrow account for the North Atlantic intersection. With anticipated construction revenue, the amount would be close to $100,000 prior to Mr. Boucher meeting with the County on impact fees. Mayor Pro Tem Petsos expressed that the Port impacts the intersection and should assist with its installation. City of Cape Canaveral, Florida City Council Regular Meeting October 2, 2001 Page 4 Mr. Boucher reported that the Lift Station 4 project is stalled in order to remove petroleum products from the Jamieson property. Mayor Pro Tem Petsos requested a white paper background report on the project. 2. Staff City Clerk • Mrs. Stills reminded Council members of City Government Week and encouraged their participation in activities with Cape View Elementary School. City Attorney • Attomey McQuagge submitted his request for an Attomey General opinion and Council could expect a response within thirty days. • Attomey McQuagge reported on his findings from research on the Lease Agreement for the Library from 1988. He stated that a specific provision in the lease agreement outlines a policy that use of the meeting and conference rooms shall be by mutual agreement by the Brevard County Library System and the City. Attomey McQuagge said that this allows the City a position on the matter. He explained that the Library's denial of use by correspondence to Mr. Boucher is a breach of the Lease agreement. Attomey McQuagge explained further that the Lease Agreement is separate from the 1996 Inter -Local Agreement that provided for the Library expansion. Attomey McQuagge said that he would present possible approaches, however legal avenues do exist to obtain use of the library meeting room. AUDIENCE TO BE HEARD: Ms. Marilyn Rigerman questioned the City's proposal to complete the reclaimed water project. Mayor Randels stated that $200,000 was set aside for the remainder of the project. She expressed concem on how the project was planned and asked what was the determining factor for installation. Mayor Randels explained that the master plan was a loop of the City's perimeter installing main lines and a tie in for residents as applications were submitted. Mr. Treverton replied that workshops are proposed to discuss the reclaimed water system at length. Mr. Treverton also responded that grant funding was used in the initial phase of the project. Mr. Bruns explained that in the beginning, connection fees were $50 and at this time reclaimed water installation has become an affordability factor. Ms. Rigerman expressed that the whole City should have been included similar to what is done in a sewer line installation. Mr. Leo Nicholas suggested using some of the water from the Merritt Island reclaimed water project. Mr. Nicholas questioned the proposed building for the Reclaimed Water facility and queried the previous re -roofing project. He suggested reconsidering the re -roof project in light of economic uncertainty. He also suggested a pre -fabricated building as well as utilizing some of the land at the Reclaimed Water plant. Mr. Nicholas related that he spoke with a candidate who claims that he owns the twenty - foot portion of land between Harbor Heights and Ocean Woods. Mr. Boucher explained that the tax deed would depict how the property is allotted to each adjacent owner. Mr. Boucher stated that a smaller portion to the south of the twenty -foot portion is what the candidate owns. City of Cape Canaveral, Florida City Council Regular Meeting October 2, 2001 Page 5 Mr. Nicholas questioned the proposed City Hall expansion. Mr. Boucher stated that Council was shown a concept design for Public Works, however a facilities needs assessment has not been performed. He said that he met with Stottler, Stagg and Associates for a creative design to utilize the City Hall area. Mr. Nicholas suggested acquiring the parking lot behind United Agencies for additional City Hall parking. Ms. Beatrice McNeely reported on the Planning and Zoning Board's traffic study presentation. Ms. Rigerman strongly encouraged the Council to utilize the library for the City's use. She stated that the City's ad valorem tax supports maintenance and operation. Ms. Rigerman provided background on how City residents supported the Library with initial funding to buy the land and to construct the building. 3. City Council Mr. Treverton • Mr. Treverton requested revisiting the Code review. • Mr. Treverton also asked to schedule the City Manager's evaluation prior to the election. • Mr. Treverton suggested sheltering the generator outside the City Hall Annex. Mr. Treverton asked if staff would research the impact of the half -cent sales tax and the percentage of the City's income. Mr. Boucher explained that seasonal residents impact in the City through utilities use and he would keep Council informed of legislative changes. Mr. Bruns Mr. Bruns commented on real estate activity in light of national economics. Mr. Bruns expressed favor on seeing activity on Washington Avenue sidewalk project Mr. Bruns asked staff to inspect the possible activity of a swale at the Wendy's restaurant that would run-off into the canal at the John Porter Bridge. Mr. Reid explained that the Florida Department of Transportation removed sod in the right-of-way for run-off from A1A. Mayor Pro Tem Petsos • Mayor Pro Tem Petsos commented on Board vacancies and encouraged Council to recruit new City Board members. • Mayor Pro Tem Petsos requested additional flags on the A1A corridor. Mr. Boucher replied that Florida Power and Light allows flags and Christmas decorations on freestanding light poles only. • Mayor Pro Tem Petsos expressed appreciation for the streetlight on N. Atlantic and Al and questioned illumination requirements for intersections. Staff will research if there are any requirements. • Mayor Pro Tem Petsos agreed with a pause in hiring at this time. • Mayor Pro Tem Petsos announced the Cape View Pancake Breakfast on Saturday, October 6'h at 9 A.M Mayor Randels • Mayor Randels reported that he requested and received a book on special taxing districts from the Department of Community Affairs. City of Cape Canaveral, Florida City Council Regular Meeting October 2, 2001 Page 6 • Mayor Randels reported on a potential candidate to serve on a City Board and asked if a year's residency is still a necessary requirement. Council agreed by majority to retain the one-year residency requirement. • Mayor Randels asked if there were any interest in regulating non-profit groups conducting fund-raising at intersections. Council members replied that the City has no medians and such fund-raising is usually done on a median. • Mayor Randels announced the League of Cities International Round -Table at the Melbourne Airport, October 26th from 10 A.M. to 2 P.M • Mayor Randels asked if there were any interest in the Health First Grand Prix. Council members respectfully declined. • Mayor Randels asked if there were any interest by Council members to participate in the after-school program, "Lights On After School." Mayor Pro Tem Petsos informed that the Cape View Elementary School conducts many after-school activities and programs. • Mayor Randels asked if there were any interest by the Council in the self-adhesive emergency number telephone stickers. Council members were in favor if the sticker could be produced at no cost. • Mayor Randels distributed playground concepts such as the one done in Cocoa Beach through volunteer efforts. Mr. Boucher suggested forwarding this idea to the Recreation Board. • Mayor Randels distributed Brevard County Animal Enforcement booklets. • Mayor Randels distributed Space Coast Defense Alliance booklets that promote the value of Patrick Air Force Base and the Canaveral Air Force Station. • Mayor Randels distributed the Economic Development Commission booklets, "Florida's Space Coast." • Mayor Randels reported on the City's public meeting schedule published in the Space Coast Press and noted that the advertisement was repositioned over the past several weeks to a more desirable location. • Mayor Randels reported on how Cape Canaveral Hospital utilized beautification funding from Mr. Bennix. • Mayor Randels asked if there were any interest by the Council to discuss the 10% late fees charged on utility billing. Staff will provide data on utility fees from other municipalities for Council's review. ADJOURNMENT: A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Bruns to adjourn the meeting at 8:35 P.M. Motion carried unanimously. Rocky Randels, MAYOR Susan Stills, CITY CLERK WHEREAS, city government is the government closest to most citizens, and the one with the most direct daily impact upon its residents; and WHEREAS, city government is administered for and by its citizens, and is dependent upon public commitment to and understanding of its many responsibilities; and WHEREAS, city government officials and employees share the responsibility to pass along their understanding of public services and their benefits; and WHEREAS, Florida City Government Week is a very important time to recognize the important role played by city government in our lives; and WHEREAS, this week offers an important opportunity to spread the word to all citizens of Florida that they can shape and influence this branch of government which is closest to the people; and WHEREAS, the Florida League of Cities, and its member cities have joined together to teach students and other citizens about municipal government through a variety of different projects and information; and WHEREAS, Florida City Government Week offers an opportunity to convey to all the citizens of Florida that they can shape and influence government through their civic involvement and volunteerism. NOW, THEREFORE, 1, Rocky Randels, Mayor, of the City of Cape Canaveral, Brevard County, Florida, do hereby proclaim that the week of October 21 st — 27th, 2001 be designated as FLORIDA CITY GOVERNMENT WEEK and encourage all citizens, city government officials and employees to do everything possible to ensure that this week is recognized and celebrated accordingly and to encourage educational partnerships between city government and schools. WHEREAS, world population stands today at more than 6.1 billion and increases by some one billion every 13 years; and WHEREAS, the most significant feature of the 20th century phenomenon of unprecedented world population growth was rapid urbanization; and WHEREAS, cities and urban areas today occupy only 2% of the earth's land, but contain 50% of its population and consume 75% of its resources; and WHEREAS, the most rapid urban growth over the next two decades is expected in cities with populations ranging from 250,000 to one million; and WHEREAS, along with advantages and amenities, the rapid growth of cities leads to substantial pressure on their infrastructure, manifested in sanitary, health and crime problems, as well as in deterring the provision of basic social services; and WHEREAS, in the interest of national and environmental security, nations must redouble voluntary and humanitarian efforts to stabilize their population growth at sustainable levels, while at all times respecting the cultural and religious beliefs and values of their citizens; and WHEREAS, World Population Awareness Week was proclaimed last year by Mayors of 315 United States cities, as well as Governors of 32 states, and was co- sponsored by 231 organizations in 63 countries; and WHEREAS, in 2001 the theme for World Population Awareness Week is "Population and the Urban Future". NOW, THEREFORE, 1, Rocky Randels, Mayor of the City of Cape Canaveral, Brevard County Florida, do hereby proclaim the week of October 21-27, 2001 as World Population Awareness Week in the City of Cape Canaveral, and urge all citizens of our city to take cognizance of this event and to participate appropriately in its observance. WHEREAS, Epilepsy, also known as Seizure Disorder, has afflicted mankind since the dawn of our species and has been recognized since the earliest medical writings; and WHEREAS, as long ago as 400 B.C., Hippocrates, the Father of Medicine, repudiated ancient beliefs that Epilepsy was a visitation from the gods and sacred or that it was a curse from the gods that people afflicted with this disorder held prophetic powers. Hippocrates believed that Epilepsy was a brain disorder; and WHEREAS, a seizure is a sudden, brief attack of altered consciousness, motor activity or sensory phenomena. It is a sign that certain brain cells (neurons) are discharging an excessive amount of electrical impulses; and WHEREAS Epilepsy can be caused by injury to the brain, lack of oxygen at birth, brain tumor, infection and brain hemorrhage. In sixty percent of the cases, the cause is unknown; and WHEREAS, Epilepsy can affect anyone, at any age and at any time; and WHEREAS, more than two million Americans are afflicted with some type of Epilepsy. Of this number, 150, 000 are Florida residents; and WHEREAS, with the administration of anticonvulsant drugs, two thirds (66.66%) of those afflicted with Epilepsy are drug controlled; and WHEREAS, the stigma associated with this disorder is sometimes worse than the disorder itself and WHEREAS, people who have Epilepsy make reliable and conscientious workers in job performance, and productivity, safety, cooperation and attendance; and WHEREAS, studies carried out in the United States over the past thirty years have indicated that of all disabilities, Epilepsy poses the greatest barrier to employment with unemployment rates estimated to fall between twenty and twenty-five percent; and WHEREAS, Epilepsy should not be a barrier to success. In addition to the normal requirements for success, a person who has Epilepsy needs a supportive environment and employers who are willing to give them an opportunity to become productive citizens. NOW, THEREFORE, 1, Rocky Randels, Mayor and Council Members of the City of Cape Canaveral, Brevard County, Florida, do hereby declare the month of November as NATIONAL EPILEPSY AWARENESS MONTH WHEREAS, on Tuesday, September 11, 2001, the United States of America was attacked by terrorists who hijacked airplanes to crash into the Twin Towers of the World Trade Center in the City of New York and the Pentagon in Washington, D.C., as well as the terrorists hijacking of a plane that was diverted from its original target and crashed in the State of Pennsylvania; and WHEREAS, people of all walks of life have been physically, emotionally and spiritually devastated by this senseless terrorist attack and will be forever impacted by the terrorist's acts of aggression and violence against the United States of America; and WHEREAS, offers of support have come from all over the world to the United States and its government officials; to the thousands of rescue and recovery personnel; to thousands of injured people, and have extended heartfelt sympathy to the families who have experienced tragic losses of loved ones; and WHEREAS, even in the light of this devastating tragedy, we, the people of the United States of America will stand tall and united; we will show a force of strength by pulling together to help each other through the emotional and physical pain and devastation of the months ahead; and we will "Stand United" behind the greatest nation, our United States of America. NOW, THEREFORE, 1, Rocky Randels, Mayor of the City of Cape Canaveral, Brevard County Florida, do hereby proclaim the month of October as United We Stand Month in the City of Cape Canaveral, in commemoration of the tremendous rescue and recovery endeavors in the City of New York, Washington, D.C. and the State of Pennsylvania; extending heartfelt sympathy to thousands of families and business owners who must begin again to rebuild their lives and who will be forever impacted by this senseless and tragic act of terrorism; and urging all residents of the City to "Stand United", pulling together to show a force of strength behind the greatest nation ... our United States of America. Meeting Type: Regular Meeting Date: 10-16-01 AGENDA Heading Consent Item 6 No. Exhibits Attached: AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSENT: REVISED CONSENT AGENDA POLICY DEPT./DIVISION: LEGISLATIVE Requested Action: City Council consider the revised consent agenda policy that would add resolutions to re -appoint city board members as an eligible consent agenda item. Summary Explanation & Background: City Council requested this policy change. I recommend approval. Exhibits Attached: Consent agenda policy City a s Off ccg/—' Department LEGISLATIVE im\mvdo menu uncil\meeting\2001110-16-01\consent.doc CONSENT AGENDA POLICY All items brought before the City Council on the Consent Agenda are to be approved by a single motion. Such requests shall include, but not be limited to: • Approval of the minutes • Approval of resolutions to re -appoint City board members • Proclamations (unless a special presentation is to be made) • Bid recommendations for items which were approved by the City Council during the budget process and which are permitted under the provisions of the City Code • Certain fee waivers for licenses, sign permits, etc. as permitted by City Code • Payment of contracts • Map approval, reports, bids and agreements that have been previously discussed • Other minor events that, in the City Manager's opinion, do not significantly impact the normal service delivery capacity of the City. Consent Agenda items shall be read for the benefit of the listening audience. On a non-standard item, the Mayor may briefly explain the item being approved. Any Council Member, resident, taxpayer and interested party has the prerogative to remove an item from the Consent Agenda for discussion or tabling purposes in order to maintain good public relations and citizens' confidence. Consent agenda items are approved en masse by one vote of the Council; however, each item within the consent agenda shall be separately recorded in the minutes. CAwindows\TEMPIConsent Agenda.doc Meeting Type: Regular Meeting Date: 10-16-01 AGENDA Heading Consent Item 7 No. I recommend approval. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSENT: COOPERATIVE PURCHASE OF (60) PALM TREES FROM MANICURE AMERICAN LANDSCAPING IN THE AMOUNT OF $5,820 DEPT./DIVISION: BEAUTIFICATION Requested Action: City Council consider the cooperative purchase of (60) Sable Palm Trees from Manicure American Landscaping in the amount of $5,820 as recommended by the public works director. Summary Explanation & Background: See attached memo and location map. Bennix funds will be utilized for this project. I recommend approval. Exhibits Attached: Public works director's memo dated 10/10/01 and location map City Mane's Office !l- j Department BEAUTIFICATION cape- mydo merits cil\meeting\2001 \ 10- 16-01 \manicure landscaping.doc MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski Public Works Director DATE: October 10, 2001 SUBJECT: City Council Agenda Item for October 16, 2001 Cooperative Purchase for Services from Manicure America Landscaping Cocoa Beach awarded a landscape bid CBO 1-004 for their 520 -landscape project to Manicure American Landscaping. The City of Cape Canaveral's Public Works Director in regards to a cooperative purchase agreement contacted Manicure American Landscaping. The firm's manager, Jason Sauriel, stated that they would honor the bid prices if the City of Cape Canaveral will purchase about the same quantities as the City of Cocoa Beach. Attached is a copy of the bid tab sheets for palm trees. Staff reviewed the itemized unit price and agreed that they were very good. The price includes delivery, installation, initial watering and a one-year guarantee. The 60 palms are the minimum quantity that can be purchased at the price of $97.00 per tree. The City of Cocoa Beach and Manicure American Landscaping were both very helpful in supplying the City of Cape Canaveral with this information. The Public Works Department has identified landscape locations that will utilize 60 palm trees that will be supplied by Manicure American Landscaping. Attached City of Cape Canaveral map depicts the location for the palms. On October 9, this landscape plan was presented to the Beautification Board. Recommend the approval of cooperative purchase with agreement Manicure American Landscaping and the appropriation of the necessary funds. Attachment CC: File City of Caps' Canaveral OCEAN WOODS AREA b -co- m &-- R1FRSCE 3 -------------- Streets 0 INTEROFFICE MEMO TO: Charles W. Billias, City Manager FROM: Kenneth W. Killgore, Finance Director SUBJECT: Sole Source Procurement DATE: June 5, 2001 The procurement of trees and landscaping materials for CB 01-004 the 520 landscaping project is under way at this time. Jerry Gust, Charles Holland & I have reviewed the responses to our proposal and determined that the low bidders for Increment # 1 (12 Zahidi Palms) and Increment # 3 (other landscaping) are acceptable. With regard to Increment # 2 (40 Sable Palms), the recommended vendor did not actually bid on the proposed project. This vendor, Manicure America Landscaping, has a contract with the Town of Indiatlantic, a fact brought to our attention by Jerry Stansfield, PIO. The subject vendor was contacted and while he did not give us the same price quoted the Town of Indiatlantic, (our volume was not the same as theirs), he was still the lowest and best bidder. It should be noted the RFP contained our standard language allowing bids to be split and allowing any procurement procedure deemed to be in the City's best interest. We recommend the following: 1. Procurement of sixty (60) Sable Palms from Manicure America Landscaping, of these, forty (40) will be for the 520 project and twenty (20) will be for other use, at a unit price of $97.00/tree. This price includes delivery, installation, initial watering and a one-year guarantee 2. Approval of this documented exception to the competitive bidding procedures as provided by the Finance Department purchasing procedures. Approved: Charles W. Billias, City Manager cc: File C:\Documents And Settings\U2246\Local Settings\Temp\Solesource2.Doc INTEROFFICE MEMORANDUM CO4DO� TO: The City Commission ,,, O � THRU: Charles Billias, City Manager N THE JEWEL OF THE FROM: Charles Holland, AccountantQ SPACE COAST SUBJECT: 520 Beautification Project DATE: June 13, 2001 �ZORZ�� SUBJECT: Approve contracts with Sunquest Nursery of South Florida Inc. & Manicure America Landscaping for the purchase of all trees and landscaping materials associated with the 520 Beautification Project. 1. BACKGROUND INFORMATION, KEY FACTS & ISSUES The staff advertised for and received bids for the landscaping materials as follows: Description Materials Vendor Amount Increment #1 12 Zahidi Palms Sunquest 46,200.00 Nursery Increment # 2 40 Sabal Palms Manicure 3,880.00 America Increment # 3 all other plant & Sunquest 26,868.50 ground cover materials Nursery Total $ 76,948.50 We expect delivery and installation to begin in approximately two weeks. In Increments #1 & #3 the lowest bidder was disqualified because he lacks experience with similar projects, however Sunquest was the next lowest bidder in both cases. With regard to Increment # 2 (40 Sable Palms), the recommended vendor did not actually bid on the proposed project. This vendor, Manicure America Landscaping, has a contract with the Town of Indiatlantic. The subject vendor was contacted and while he did not give us the same price quoted the Town of Indiatlantic, (our volume was not the same as theirs), he was still the lowest and best bidder. It should be noted the RFP contained our standard language allowing bids to be split and allowing any procurement procedure deemed to be in the City's best interest. C:1Documents and Settings11h22461Local 1 Settings\Templlandscapemotion.doc INTEROFFICE MEMORANDUM 2. SOURCE OF FUNDS This project is budgeted in the Grants Fund. 3. STAFF RECOMMENDATION Approve procurements from Sunquest project at the prices shown above. 4. STAFF REPRESENTATIVES Kenneth Killgore, Finance Director Charles Holland, Accountant Ben Cook, Public Works Manager 5. RECOMMENDED MOTION Nursery & Manicure America for this Move to authorize staff to procure materials from Sunquest Nursery & Manicure America for the 520 Beautification Project. C:1Documents and Settings\lh2246\Local 2 Settings\Temp\landscapemotion.doc -01 ©6 .48 Pit MANICURE AMERICA LANDSCAPING 7686256 543-0759 P.02 TREE ESTIMATE FOR JERRY GUST AND THE CITY OF COCOA ESTIMATE INCLUDES: (60) CABBAGE PALM TREES NO TALLER THAN SIXTEEN FEET TO BE INSTALLED AT A PRICE OF $97.00 PER TREE. PRICE INCLUDES, DELIVERY, INITIAL WATERING, PROPER INSTALLATION AND A ONE YEAR GUARANTEE AS LONG AS THE TREES ARE MAINTAINED PROPERLY. IF THERE ARE ANY QUESTIONS PLEASE FEEL FREE TO CONTACT ME AT THE ABOVE NUMBERS. THANK YOU , JASON SaN r'%ok /r I Meeting Type: Regular Meeting Date: 10-16-01 AGENDA REPORT AGENDA Heading Consent Item g No. Exhibits Attached: CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSENT: COOPERATIVE PURCHASE OF EMPLOYEE UNIFORM SERVICE WITH VAN DYNE CROTTY, INC. DEPT./DIVISION: PUBLIC WORKS Requested Action: City Council consider the cooperative purchase of employee uniform service to Van Dyne Crotty, Inc. in the amount of $5,616 as recommended by the public works director. Summary Explanation & Background: See attached memo. I recommend approval. Exhibits Attached: Public works director's memo of 10/10/01 City ger's-6ffice Department PUBLIC WORKS c my It ,A mT j�H giLy meenngC;001V10-16-01\uniform.doc MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski Public Works Director DATE: October 10, 2001 SUBJECT: City Council Agenda Item for October 16, 2001 Cooperative Purchase with Volusia County Uniform Service As provided by the City's Agreement with the Union, Article IX (9.1 and 9.3) states that the City agreed to provide clean uniforms each day for the employees. Unfortunately, there has been a problem of poor service with the current uniform vendor Aramark Uniform Service. As a team city employees have been working together to select a new uniform vendor. Working within the City's purchasing guidelines the team selected a uniform rental service that is being provided to Volusia County employees, Vandyne Crotty, Inc. The agreement with Volusia County is a piggyback purchase from a Montgomery County Bid. The term of the bid has been extended through February 28, 2003. As provided in the Union Agreement, the same number set will be provided to each employee that is presently allowed. Attached is a cost breakdown that is within budget. Request to piggyback Volusia County's pricing Agreement 4515 attached. Vandyne Crotty Uniform Service has agreed to provide the .90 rate for five changes per week, for a total $4.50 per employee per week. (24*4.50*52=$5,616) The uniform service is $5,616. In addition, their service offers rags, lab coats and coverall, that at services that public works are currently using. The cost is within the City's current budget in the amount of $6,185 and is the same price the City of Cape Canaveral is paying its current vendor. Recommend the approval of the Cooperative Purchase with Volusia County for uniform service from Vandyne Crotty Uniform Services. Attachment CC: File COUNTY OF VOLUSIA, FLORIDA PURCHASING DIVISION 123 W. Indiana Ave DeLan.d, FL 32720-4608 Telephone: 904 - 736-5935 Fax : 904 - 740-511.7 e-mail: rbishop avolusia.co.fl.us ]FACSIMILE TRANSMISSION Date: 6/26,'01 Van Dyne Crotty From: Becki Bishop FAX NO: 407-850-9377 Subject: Price Agreement Number 4515 MESSAGE. The above mentioned Price Agreement expired May 30 2001. The County would like to extend this agreement at the same prices, terms and conditions through May 30, 2002. Please notify of your willingness to extend this agreement by returning this memo by return fax. We, are aware that there is the potential for a price increase to become effective 8/1/01 of no more than 501c. If you agree to renew this agreement; the County will require notification prior to any increase. Thank you for your prompt reply. Yes, we will extend the above referenced Price Agreetnent(s) with the same prices, terms and conditions. No. we will not extend the above referenced Price Agreement(s) with the same prices, terms and conditions. .. Authorized Signature Date O t' T,T:.-1 :ni e1.nSIJ n 7r-Ara=_f-A=_1,inn YoNflyp r0�y� UNIFORMS THAT WORK CUSTOMER REFERENCES CARTRIDGE SOURCE 1427 Chaffee Drive Titusville, FL 32780 321-267-7726 Dave Austin EXCEL NISSAN 440 S. Harbor City Blvd Melbourne, FL 32901 407-723-2941 Carey Bowen FLORIDA MULCH 1195 Lake Washington Rd Melbourne, FL 32935 407-254-3600 Don Gentry FLITE TECHNOLOGY 408 A Hawk Street Rockledge, FL 32955 321-631-2050 Deborah Sherman SEGOS MEDICAL 1225 Garden Street Titusville, FL 32796 321-268-0179 Cynthia Mirabella NEMRODS AUTO 265 E. Merritt Island Csy Merritt Island, FL 32952 321-459-1071 Kenny Nemrod H & M SALE & SERVICE 275 Manor Drive Merritt Island, FL 32952 321-452-5901 Ken Hardison BOGGS GASES 620 Main Street Titusville, FL 32796 321-267-4110 Greg Rapp 1920 Cypress Lake Drive, Orlando, FL 32837 407-850-0330 Fax 407.850.9377 www.vandynecrotty.com Meeting Type: Regular Meeting Date: 10-16-01 AGENDA Heading Consent Item 9 No. Section 2-56/Charter Section 9 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSENT: CANCELING THE CITY COUNCIL REGULAR MEETING OF 11/06/01 AND SCHEDULING A SPECIAL CITY COUNCIL MEETING ON 11/08/01 TO CERTIFY THE ELECTION RESULTS DEPT./DIVISION: LEGISLATIVE Requested Action: City Council consider canceling the regular meeting of 11/06/01, election day, and scheduling a special city council meeting on 11/08/01 to certify the election results. Summary Explanation & Background: Please advise. Exhibits Attached: Section 2-56/Charter Section 9 City Managv's Office ; Department LEGISLATION A �ca tmlmydocum tslad cillmeeting 2001110-16-011election.doc § 2-56 DIVISION 3. MEETINGS* Sec. 2-56. Regular meetings. CAPE CANAVERAL CODE The city; council shall hold regular meetings on the first and third Tuesday of each month at 7:00 p.m. When the day fixed for any regular meeting falls upon a day designated by law as a legal national holiday, such meeting shall be held on the next succeeding day not a holiday.Regular meetings may be otherwise postponed, canceled or rescheduled only by motion adopted at a regu- lar meeting by a majority vote of the city council. —All regular meetings shall be held in the city ha � annex or such other place as designated by a majority of the council in open session. (Code 1981, § 271.02; Ord. No. 24-93, § 1(271.02), 8-17-93) Sec. 2-57. Special meetings. (a) A special meeting of the city council may be initiated by any of the following means: (1) By an affirmative vote of a majority of the city council pursuant to the Charter, art. V,§1. (2) By serving the city clerk notice in writing and signed by a majority of the city coun- cil. The clerk shall forthwith give verbal or written notice to each member of the council, stating the date and hour of the meeting and the purpose for which such meeting is called, and no other business shall be enacted at that meeting. The clerk in the notice of a special meeting initiated in this manner shall allow at least 24 hours to elapse between the call of the meeting and the date and hour of the meeting. (3) By verbal notice to the city clerk or the city manager by a majority of the city council whenever an emergency exists which requires immediate action by the council. The clerk shall forthwith attempt to give notice to each member of the council stating the hour of the meeting *Charter references—Meetings, art. V, § 1; rules of procedure, art. V, § 2. State law reference—Public meetings, F.S. ch. 286. and the purpose for which such meeting is called, and no other business shall be enacted at that meeting. If, after reason- able diligence, it is impossible to give notice to each councilmember, such fail- ure shall not affect the legality of the meeting. (b) All special meetings shall be held in the city hall or such other place as designated by a majority of the council in open session and shall be open to the public and the press. (Code 1981, § 271.03) Sec. 2-58. Workshop meetings. Workshop meetings may be called to informally discuss matters relating the city business, includ- ing matters to be placed on the agenda for the succeeding regular council meeting, by a verbal notice served on the city clerk at a regular meet- ing of the city council or in writing and signed by a majority of the councilmembers. Workshop meet- ings shall be held in the city hall annex and shall be open to the public and press. Notice of work- shop meetings shall be posted 24 hours in ad- vance at the city hall. Minutes of the workshop meeting shall be prepared and distributed to council members. (Code 1981, § 271.04; Ord. No. 23-93, § 1(271.04), 8-17-93; Ord. No. 26-95, § 1, 11-9-95) Supp. No. 4 CD2:6 DocumentFrame Sec. 9. Voting hours and results. Page 1 of 1 The result of the voting, when ascertained, shall be certified by return in duplicate, signed by the Clerk and the majority of the Election Board, one copy to be delivered to the Mayor and the other to the City Clerk, both of whom shall transmit such returns to the City Council at a meeting to be held not later than three days after such elections. At such meeting, the City Council shall canvass such returns, and in the absence of a declaration of a contest, by any of the candidates in such election, shall declare the result of the election as shown by the returns made by Clerk and the Election Board for said election. A tie between two or more candidates shall be determined as prescribed by ordinance. The City Clerk, not later than noon the second day thereafter, shall furnish a certificate of election to each person shown to be elected. http://fws.municode.comJCGI-BINIom_isapi.dll?infobase=12642.nfo&record={C6} &sof... 10/11/2001 Meeting Type: Regular Meeting Date: 10-16-01 AGENDA Heading Resolutions [tem 10 No. Resolution No. 2001-37 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 2001-37, OFFICIALLY NAMING PUERTO DEL RIO DRIVE DEPT./DIVISION: BUILDING DEPARTMENT/PUBLIC SAFETY Requested Action: City Council consider approval of Resolution No. 2001-37, officially naming Puerto Del Rio Drive. Summary Explanation & Background: This is a requirement in order to have this drive recorded within the County 9-1-1 system. I recommend approval. Exhibits Attached: Resolution No. 2001-37 City "ggws Office Department BUILDING DEPT/PUBLIC SAFETY i-m\my dckummin\council\meeting\2001\10-16-01\2001-3Tdoc RESOLUTION NO. 2001-37 A RESOLUTION OF THE CITY OF CAPE CANAVERAL BREVARD COUNTY, FLORIDA; TO OFFICIALLY NAME PUERTO DEL RIO DRIVE, LOCATED WITHIN THE CITY OF CAPE CANAVERAL, REQUESTING THE BOARD OF COUNTY COMMISSIONERS OF BREVARD COUNTY, FLORIDA TO PLACE THE NAMED ACCESS/DRIVEWAY ON THE OFFICIAL MAPS OF RECORDS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Cape Canaveral, Brevard County, Florida has been requested to name the following private access/driveway: An access/driveway located in Section 15, Township 24 South, Range 37 East, as indicated on the attached map, marked "Exhibit A," and: WHEREAS, the above described access/driveway should be named to improve location identification for 9-1-1 purposes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida that: SECTION 1. The Puerto Del Rio Drive be adopted for the above describe access/driveway. SECTION 2. By naming this access/driveway, the City of Cap Canaveral in no way accepts maintenance responsibilities for said access/driveway. SECTION 3. It shall be the property owner's responsibility to place the appropriate street sign(s) and keep said access clear and accessible for emergency vehicles. SECTION 4. This naming shall become effective upon adoption of this resolution. SECTION 5. The Resolution be recorded in the Official Records Book in the office of the Clerk of the Circuit and County Courts, and a copy of same be forwarded to the Post serving that area, Supervisor of Elections, and all concerned public safety agencies for their information and the proper notations be made on all maps of record. City of Cape Canaveral, Florida Resolution No. 01-37 Page 2 ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 16th day of October, 2001, Rocky Randels, MAYOR ATTEST: FOR AGAINST Burt Bruns Susan Stills, CITY CLERK Buzz Petsos Rocky Randels Richard Treverton APPROVED AS TO FORM: Larry Weber Kohn Bennett, CITY ATTORNEY \\Cape-nt\cityclerk\CityClk\Resolutions\STREETS\Puerto Del Rio.doc It W ANGEL ISLES (0.13. 36. M M t MMMAI ON II CtI1�1► 753'7 4 E 0 z i y < Y U2r t Y N 59772' W 63.41 �3rW60' W ® S� 1'10' w N OD'48W W 09.76' CENTRAL BOULEVARD TOTAL P.03 SEP -12-2001 15:43 BREUARD CO BLDG CODE 321 633 2087 P.01/01 sAEVAA BOARD OF COUNTY COMMISSIONERS FLORIDA'S SPACE COAST PTT71G IL o CRCMUW Domm w AWFrMM :na Sao. Fin inro� wy, uep. ria, vWR FWN� uao September 12, 2001 Susan L. Chapman City of Cape Canaveral Building Department 105 Polk Avenue Cape Canaveral, FL 32920 RE: Street Name Approval - (T24 -R37 -S15) Dear Ms. Chapman: TtlB011 W (321) 539-2061 Fmt: (921) 6252087 The below listed street name is approved and will be held in reserve status for a period of two years for the Puerto Dei Rio Condominium development. If this name Is not implemented within this time frame, you or the Developer needs to contact this office. PUERTO DEL RIO DRIVE Since this development is not to be recorded, your city council needs to complete (and record with the clerk's office) a resolution or ordinance to ensure placement of the new street names on the official maps of record. Then forward a recorded copy to this office. If the developer would like a copy of the addressed plan, an extra copy will need to be provided. Upon receipt of the recorded document we will Input the new street names and address ranges into the Enhanced 9-1-1 database. Your continued cooperation is appreciated. Sincerely, 'R� eR. V,..7/ileL+<.IrY, Regina R. Braun Lead Address Technician Building Code Compliance RRB PA1hrsc ON RECYCLED PAPER TOTAL P.01 City Manager's Office To: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL From: BENNETT C. BOUCHER, CITY MANAGER Date: October 10, 2001 Re: QUARTERLY ACTIVITY REPORT — ANIMAL CONTROL This office processed (7) citizen requests for animal traps for the months of July, August and September, 2001 and was notified that a total of (13) animals were trapped as follows: 3 possums 7 cats 3 raccoons 0 Page 1 City Manager's Offfiice Memo To: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL From: BENNETT C. BOUCHER, CITY MANAGER Date: October 10, 2001 Re: QUARTERLY ACTIVITY REPORT —WASTE MANAGEMENT This office processed a total of (42) complaints for the months of July, August and September, 2001 as follows: 11 garbage complaints 2 recyle complaints 22 green waste complaints 7 miscellaneous /kmm cc: Waste Management 0 Page 1 City Clerk/ Human Resource Office Quarterly Report, October, 2001 HUMAN RESOURCES Position Vacancies: Utilities Maintenance Worker Operator Trainee amended to Plant Operator Code Enforcement Officer/ Building Inspector Building Inspector/ Code Enforcement Officer Employee Resignations/Terminations: Sean Wheeler, Operator Trainee Gary Schmelzer, Operator Trainee David Moisdon, Code Enforcement Officer John Borraggine, Building Inspector New Hires: Gary Schmelzer, Operator Trainee William Sarakos, Utilities Maintenance Worker Employment Interviews • Ms. Stills and Mr. Reid interviewed six applicants on September 4th and September 11th for the Code Enforcement Officer/ Building Inspector position. They agreed on two applicants for each of the vacant positions in the Building office. As of October 2, 2001 Mr. Boucher placed a hiring freeze on the Code Enforcement Officer/ Building Inspector position and the Plant Operator position. We will continue with processing for the Building Inspector/ Code Enforcement Officer due to steady influx of building activity in the community, Risk Management • No claims filed this quarter. Unemployment Compensation Hearing • Ms. Stills was part of a telephone hearing to appeal an unemployment compensation claim this quarter. The State hearing officer reached a conclusion within three days and dismissed the appeal on the City's behalf. Employee Seminar • Ms. Stills invited Ms. Sherrie Currie -Vida of the Bradman UniPsych network to conduct a Myers -Briggs assessment test for Public Works employees. Ms. Vida facilitated a workshop that covered stress management and team building topics. The workshop was successful in identifying potential stressors and finding coping mechanisms that would benefit the overall workplace. City Clerk/ Human Resource Office Quarterly Report, October 2001 Page 2 Health Insurance • Ms. Stills, Ms. Bowers and Mr. Boucher met with John Ligon, Marketing Representative for the Florida League of Cities on August 9th. Mr. Ligon reviewed the City's current health insurance statistics and informed that the renewed policy would increase by 47 percent over last year's cost. Ms. Stills and Ms. Bowers contacted the underwriter for the Canaveral Fire Department, Debra Amicarrelli, in order to research for quotes from alternate health care providers. Ms. Stills notified employees of changes to the health insurance program. • Mr. Boucher and Mayor Randels met with all interested employees on Wednesday, September 12th in order to solicit input on the health insurance changes and the possibility of employee contributions toward health insurance coverage. • Ms. Stills met with Paul Deininger of AFLAC on September 7th to discuss new dental and long-term care supplemental insurance plans available to employees. Employees were notified of the AFLAC open enrollment period. • Ms. Stills coordinated the Group Benefits Request for Proposal with Ms. Debra Amicarelli, Florida Benefits, Inc. The bid opening is scheduled for October 17th at 3:00 P.M. A committee is set to review the bids along with Ms. Amicarelli in order to make a recommendation to City Council. Committee members are: Barbara Dasno and Marianne Huston from Public Works, Francis Daine from Streets Maintenance and Kim McIntire from Administration. Mr. Boucher will facilitate and the meeting is open to the public. Union Negotiations • Ms. Stills and Mr. Boucher met with representatives Ed T. Woodham, James Ingram, Jr., Business Agents with the Operating Engineers Union and Kenneth Veenstra, Union Steward for collective bargaining sessions on August 16tH September 6th and September 24th. The Duration portion of the Union contract will remain until the health insurance issue is resolved. Collective bargaining sessions will resume after that time. CLERK'S OFFICE Elections • City Clerk assisted four candidates in qualifying for this year's General Election: Burt Bruns, Jim Morgan, Hans Saurenmann and Richard Treverton. Information Management • Virginia Haas installed a kiosk information desk in the Clerk's office lobby area. Residents and visitors are now able to browse the City's web site and also enter concerns into the eBetter Place Civic Tracker. Ms. Haas initialized and distributed the requested laptop computers for the City Council agenda packets that are now available on CD. City Clerk/ Human Resource Office Quarterly Report, October 2001 Page 3 • Ms. Stills and Ms. Haas met with two representatives from imaging software products. Mr. Dale Barstow of Municipal Code Corporation demonstrated LaserFiche document imaging software on September 7th. Mr. Russ Fowler of Information Management Research presented Alchemy imaging software on September 18th. The Clerk's office will compile data on each products benefit as well as a price comparison on system's requirements. At this time, the imaging system software purchase is scheduled for at a later time due to the pause in capital purchases. Web Site Ms. Haas changed the appearance of the City's home page in an effort to provide better navigation without scrolling. She also added a search feature. Community Service • Ms. Haas volunteered to assist with the Canaveral Precinct's National Night Out on Tuesday, August 7tr'- The precinct extended a token of appreciation for her exemplary service. MEETINGS/SEMINARS/CONFERENCES • City Clerk attended the first year of the Florida Public Personnel Academy during the weekend of July 13th — July 15tH • City Clerk attended the Brevard County City Clerks Association annual Election meeting on Monday, July 16th. Fred Galey, Supervisor of Elections provided this year's candidate qualifying and general election packet information. BUILDING DEPARTMENT Date: October 10, 2001 To: Bennett Boucher, City Manager From: Morris Reid, CBO, Building Official Re: Building Department Quarterly Activity Report - July - September, 2001 The following report is a summary of the Building Department's accomplishments, activities and on-going projects for the months of July -September, 2001. Building Department - Overview: • The department purchased new software for citizen services (code enforcement) and building permits. This will unable the department to maintain property records electronically and to keep accurate records for statistical reports. The department staff has received training and the system was up and running since October 1st. • The department lost (2) of the (3) new employees hired in the previous quarter. The remaining staff has worked long hours to keep up with the demand. Code Enforcement is on the back -burner until new personnel is hired. • Susan Chapman and Tom Bubb attended first aid training at the Fire department. 0 Department staff continues to tolerate overcrowded conditions. Building Department Quarterly Report July - September, 2001 Page 2 PROJECTED AND ON-GOING PROJECTS • Baker - (2 -unit Townhouse in Ocean Gardens) - project under construction. • Solana Lakes - construction is ongoing. • Cape Caribe - Hotel and Time -Share site plan was approved by the Planning & Zoning Board. • Flores Del Mar Condominiums - Phases 1 and II were permitted for construction. • Wendy's Restaurant - project is finaled. • Bayside Condominiums & Townhomes- construction plans under review. • Discovery Bay Single -Family Subdivision - (2) new single-family residences are on- going. (1) additional under review. • Radisson Resort - Permit is still pending for the construction of a dumpster enclosure building. • Ortiz Residence - 302 Surf Drive - project completed. • Porter Residence - 215 Holman Road - project completed. • Randall Duplex -1061108 Ocean Garden Lane - project under construction. • Artesia Condominiums - project under construction. • Cape Gardens - (7) unit townhouse building was finaled. (2) additional townhouse buildings are under construction plan review. • Danesh Residence - 613 Manatee Bay Drive - construction in progress. • Villages of Seaport - The overall project is ongoing. (3) buildings under construction. (2) building under construction plan review. • Boucher mini -storage Warehouses - ongoing project. • Gaydan (389 Coral Drive) - ongoing project - (extension granted due to unforeseeable hardship). • Pindziak - various properties still under construction. • Murphy's Portview Townhomes - project under construction. • Wendy's Office Building - Community Appearance Board approved architectural plan. Site plan currently under review by city staff. • River Gardens - (West of Cape Gardens) - Site Plan under review by city staff. • Jefferson Villas - Preliminary Plat under review by city staff. • Villages of Seaport Village 7 - (four 5 -story buildings) - Site Plan under review by city staff. • Tyler Boucher Gardens -(four townhouse units) -Preliminary Plat and Site Plan under review by city staff. • Puerto Del Rio -1st two 5 -story buildings under construction plan review. Request under review by city staff for rezoning a portion of the property from C-1 to R-3. Building Department Quarterly Report July - September, 2001 Page 3 Permitting Statistics: (106) Permits were issued with a total construction valuation of $12,270,898.56. The department assessed $139,467.29 in permitting fees and $137,930.79 in sewer impact fees. (65) Permits were finaled. (24) Certificates of Occupancy were issued. (550) Inspections were performed. Code Enforcement Activities: - Code Enforcement Board Hearings: 3 - Public Hearings 10 - Compliance Hearings Memo To: Bennett Boucher, City Manager From: Ed Gardulski, Public Works Director Date: October 8, 2001 Re: Quarterly Report for July, August, & September 2001 RECLAIMED WATER 1. Plant Production: July Aug. Sept. Fourth Quarter Wastewater treated: 30 29 38 97 Reuse Cape Canaveral 17 20 17 54 Reuse Cocoa Beach 7.2 4.6 2.2 14 Total Reuse: 24 24 19 67 River Discharge: 5.3 5.5 18 28 Rainfall: .07 3.3 9.6 13 Reclaimed Customers: 578 578 578 578 2. Bids for the Lift Station and related Force Main replacement was awarded by City Council, June 17. Prime Construction was awarded the construction for the sewer line. The Lift station replacement awarded to Santa Cruz Construction, Inc. The project is on hold as of September 17, 2001, pending authorization to proceed by DEP. Projecting work to commence in November. 3. The City applied for a Stormwater grant for a pilot study for recovering Stormwater to supplement the reclaimed water supply. The Cost-sharing grant was for $20,800. Grant agreement approved by City Council on July 18. SJRWMD has given the City Notice to Proceed. Council approved the purchase of system December 5, 2000. A purchase order was issued to Vortechnics in June 2001. This project is now completed. 4. Due to the need for an increased security at the public works facility, a video camera was installed viewing the gate area. In addition, the public works gate will be only open during the hours from 0700 to 1500. All visitors must check in at the administration office. 0 Page 1 STREET DIVISION 1. Prime path sidewalk project was constructed along Rosalind Avenue from Cape View Elementary moving toward the ballpark. 2. The fence at Washington Park has been removed. The Decorative sidewalk is under construction. 3. J & S Curb, contract for the construction of the walkway in Washington Park approved by City Council on August 7, 2001. The Contractor has mobilized and the decorative sidewalk is about 75% completed. 4. Staff has been working with landscape contractors in making improvements to Washington Park. In addition to the sidewalk, the new plants have greatly enhanced the Park. Additional landscaping scheduled over the next few months. BEAUTIFICATION Trees 4th quarter 11 palms 15 Oaks 25 Myrtles Total 51 Others plants 750 Petunia 167 Hibiscus 30 Daisies 500 Caladium 144 Pentas, alyssum, heater and hawthorne 20 Gallardia 125 Mexican petunia, 20 Dune Sunflowers, 6 sea grapes 1. Status of the AIA Beautification Project: City of Cape Canaveral completed the required easement agreement and the document approved by the FDOT District Office. Easement agreement reviewed by City Attorney and sent back to FDOTs Right of Way Coordinator for his review and approval. Staff is contacting property owners. 2. Sod reduction project completed on E. Central, W. Central and Ridgewood Avenues. 3. Staff has been working with landscape contractors in making improvements to Washington Park. In addition to the sidewalk, the new plants have greatly enhanced the Park. Additional landscaping scheduled over the next few months. 4. Madison and Lincoln beach ends been landscaped as a prototype design. This design will be utilized for the other beach ends. The plant items are palms, sea grapes, dune sunflowers, and gallardia. A split rail fence was installed replacing the chain link fence. 5. Staff planted large oak trees along Polk Avenue, Taylor Avenue and West Central. 0 Page 2 PUBLIC WORKS ADMINISTRATION 1. Eleven (11) Public Works employees attended a two (2) day session on Maintenance of traffic (MOT) and received their certification to set up a traffic safety work zone. This training is a requirement for working in DOT right of way. 2. Quarterly concurrency report ending on September 2001 completed. 3. Melton Taylor, attended the Fall State Short School with Florida Water & Pollution control Operator Association August 13-17. This training is required by DEP for all Licensed Operators. 4. Wes Fox and Paul Prince completed the Backflow tester Course August 13-17 that was offered at the Fall State Short School with Florida Water & Pollution control Operator Association. 5. Marianne Huston attended the Annual Florida Workers Compensation Educational Conference, August 20-22. 6. Four Public Works employees completed their First Aid training on September that was offered by the Canaveral Fire Department. 7. The next CPR training class is scheduled on October 19, 2001 8. A grand total of 328 employee/hours of training was completed this quarter. 0 Page 3 CAPE CANAVERAL PARKS & RECREATIOI�- DEPARTMENT 1 QUARTERLY REPORT JULY, AUGUST &, SEPTEMBER 2001 The past quarter was one of summer activities for lids and special projects. Tennis clinics, arts & crafts classes, free movies, karate classes, and free afternoon use of the tennis and racquetball courts were among the activities held for the kids. (report attached) The Youth Center was open throughout the summer school vacation for six hours, six days a week. Attendance: July - 510 (avg. 20.40 per day) August - 586 (avg. 22.54 per day) September - * 25S(avg. IS.43 per day) *The Youth Center interior was renovated in September. Wall paneling was installed and the carpet replaced with commerical grade vinyl tile. All ceiling tiles were replaced. The Youth Center opened in July of 1996 and this face-lift was overdue. During the ten days the Center was closed, outside activities were scheduled. The tennis courts were resurfaced. The Nidy Company minimized the time all five courts were closed by resurfacing the two courts on the north then moving on to the three courts to the south. There were only three and one half days that all five courts were down. The FRDAP grant for Canaveral City Park has been at somewhat of a standstill while the other projects were being administered but will now be a priority. The eight sets of bleachers have been delivered; Public Works is assembling them. A contractor will pour the concrete pads and Public Works will deliver and anchor the bleachers to the pads. The County Parks Maintenance Department worked for three days (at no charge to the City) removing the infield on the senior field in preparation for a contractor to come in and do final grading and laying sod. The conversion of the senior field to a softball field was another component in the grant. Scoreboards will be ordered and a new basketball court (newt to the eTdsting court) will complete that grant. The Manatee Sanctuary Park boardwalk has been completed. Final inspection scheduled for October 9'. Following corrections, that FRDAP can be closed out and reports filed with DEP for reimbursement. Even though the City was notified that the grant application for Manatee Sanctuary Park, Phase II was successful, the contract has been held up pending the outcome of the upcoming legislative session. Kingdom Animalia, scheduled for Saturday, September 15' was canceled due to the storm "Gabrielle". The event has been rescheduled for November 3' Upcoming special events include: October 4'h-7' - Brevard County Traveling Skate Park October 30' - Monster Mash, Halloween Street Dance - 6:30- 8:00 p.m. November W - Kingdom Animalia - 10:30 a.m. November W-11' - 26' Anniversary Racquetball Tournament November 14' - Community Health Fair - 8:0041:00 a.m. December W - Holiday Tree Lighting Program - 7:00 p.m. PARKS & RECREATION DEPARTMENT SUMMER RECREATION REPORT 2001 TENNIS CLINIC Session I S Session II 10 ARTS & CRAFTS WEEK # 1 2 3 4 5 6 REVENUE $238.00 295.00 PARTICIPANTS 11 8 9 10 9 9 19►V U tiLlf"R N $250.00 250.00 REVENUE $365.00 EXPENSE $47.24 + instructor salaries (elasses conducted by 2 staff members) MOVIE MANIA WEEK # 1 2 3 4 5 6 7 8 9 MOVIE SHOWN Emperors New Groove Rugruts in Paris 102 Dalmatians Toy Story 2 Dinosaur Beethoven 3 Road to El Dorado Little Vampire Rocky &: Bullwinkle Expense- Staff salary for supervision Movies were provided at no charge by Movies n More ATTENDANCE 8 23 24 15 25 24 12 14 15 FREE USE OF TENNIS &- RACQUETBALL COURTS FOR JUNIORS (12 NOON TO 4:00 P.M. - MONDAY -FRIDAY) Tennis Raeguetball MAY 5 4 Ji?NF 4 3 JULY 3 1 AUGUST 1 O YOUTH CENTER ATTENDANCE JUNE - 481 (avg. 18.50 per day) JULY - 510 (avg. 22.54 per day) AUGUST- 586 (avg.18.43 per day) 10:11/2001 THU 08:35 FAX. 13216323078 z 002 f a WASTE MAIYAGEMMT 3303 Luka Unvc PC) Fk)x 3803 Cucua, bi-.32922.3803 (500) 701-3934 (.321) 636-6894 (321)63Z-3076 Pax W. Ba nett Boucher, City Manager City of :ape Canaveral 105 Pot < Ave. Cape Gmenieral, Flaws 32920 October 11, 2001 Re: M -d Quarter 2001 Report Dear Nt-. Boucher: During the tIM quarter of The year 2001, Wa oW Management provided the City's singlo family residences with apiwosimately 85,280 services over the course of 26 garbage, 13 green waste and 13 recycle collections. This figure does not reflect the services rendered to the approxdmabely 4.700 multi-fMnily units, 46 commercial can customers, 89 wrnmercial customers and 9 permowt rolloff castomm. The Cit, oonfirm ed 42 complaints were received in the d*d quarter. Seven of the curnplaints were miscalls neons in nature and the remainder were as follows: 1 I garbage, 2 recycle and 22 gnen waste. Should ,lou have any questions or if you need further information, please feed free to contact me. Sincerely Linda Frank Site Manager 0 A Division of USA Wastc Florida MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski Public Works Director DATE: October 9, 2001 RE: City's Beautification Report for September 2001 Status of the AIA Beautification Project: Staff has completed developing the Draft Bid Documents for the purchase and installation of the selected plants. FDOT Project Manager has reviewed Draft Bid Document. Staff will be developing easement agreement with property owners along AIA. Due to the requirement for Federal funding, the right of way easement agreements must be completed prior to advertising for bids. 2. Staff has met the new property owner located at the south entrance to the City of Cape Canaveral and has requested for consideration for an easement for a city sign and landscaping. The Beautification Board may wish to start developing landscape plans and designs for a new city sign. 3. J & S Curb, contract for the construction of the walkway in Washington Park was approved by City Council on August 7, 2001. The Contractor has mobilize and is decorative sidewalk is about 75% completed. 4. Staff has been working with landscape contractors in making improvements to the Washington Park. In addition to the sidewalk, the new plants have greatly enhanced the Park. Additional landscaping is scheduled over the next few months. 5. The City of Cape Canaveral received a grant for Manatee Park Boardwalk in the amount of $112,500. The Recreation Director, Nancy Hanson is the project manager of this projects. Construction of the boardwalk is in its final construction phase. Manatee Park is closed to the public during the construction phase. 6. Staff is busy planting trees and plants within the City at various locations. For example, large Oaks were planted along Polk, Taylor and West Central Avenue. At the up coming City Council meeting staff is requesting the purchase of 60 palm trees to be planted at selected sites within the City. See attached location map. The location selected is subject to change, as needed due to field problems with underground utilities. 7. Madison and Lincoln beach ends were landscaped as a prototype design. This design will be utilized for the other beach ends. The plant items are palms, sea grapes, dune sunflowers, and gallardia. A split rail fence was install replacing the chain link fence. City of Cape Canaveral Ki OCEAN WOODS AREA -11 ------------- : --------------- I Streets HE