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HomeMy WebLinkAboutPacket 02-06-2001CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: PRESENTATION: .ity of Cape Canaveral I JNCIL REGULAR MEETING CITY HALL ANNEX enue, Cape Canaveral, Florida TUESDAY February 6, 2001 7:00 PM AGENDA Kim McIntire and Suzanne Sparling Recognition of the 2000 Reindeer Run 5K Proceeds to United Way; $10,334.62 CONSENT AGENDA: 1. City Council Regular Meeting Minutes of January 16, 2001. 2. Lifeguard Contract with Brevard County, $9,292. 3. Renewal of the Street -Sweeping Contract with USA Service of Florida, Inc. 4. Outdoor Entertainment Permit for the Patriot's Day Parade, March 10, 2001. 5. Adopt a Park Agreement with the United Space Alliance, National Management Chapter 830. 6. Waiver of Shuffleboard Court Fees for the Brevard County Special Olympics. CONSIDERATIONS: 7. City Manager's Annual Evaluation 8. Proposal by Stottler, Stagg and Associates to Design Left Turn Lanes on N. Atlantic Ave., Intersection of West Central Blvd. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone (321) 868-1200 • FAX (321) 799-3170 • fcn.state.fl.us/cape/ e-mail: cape@iu.net City of Cape Canaveral, Florida City Council Regular Meeting February 6, 2001 Page 2 9. Authorization to Bid the Manatee Park Boardwalk Project. RESOLUTIONS: 10. Motion to Approve: Resolution No. 01-04; Establishing a Reclaimed Water Connection Fee Schedule. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ESTABLISHING A RECLAIMED WATER CONNECTION FEE SCHEDULE WITHIN THE CITY OF CAPE CANAVERAL, FLORIDA PROVIDING FOR AN EFFECTIVE DATE. DISCUSSION: 11. Overview of a Stormwater Utility, City Treasurer. 12. Brevard County School Board's Policy on the Use of District Facilities. REPORTS: AUDIENCE TO BE HEARD: Comments will be heard on items that do not appear on the agenda of this meeting. Citizens will limit their comments to five (5) minutes. The City Council will not take any action under the "Audience To Be Heard" section of the agenda. The Council may schedule such items as regular agenda items and act upon them in the future. REPORTS CONTINUED: ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY January 16, 2001 7:00 PM MINUTES CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: Council Members Present Larry Weber Richard Treverton Burt Bruns Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Others Present City Manager, Bennett Boucher City Attorney, Kohn Bennett City Clerk, Sandra Smith City Treasurer, Andrea Bowers Public Works Director, Edward Gardulski Canaveral Precinct Lieutenant, Gary Young PRESENTATIONS: Holiday Beautification Awards were presented by Mary Jo Laws, member of the Beautification Board as follows: Residential Multi -Family Commercial 231 Coral Drive 8600 Ridgewood Ave. 8810 Astronaut Blvd. George & Kimberly Campbell Royal Mansions Sheldon Cove Gene Silke introduced staff who erected all the decorations at Royal Mansions. Mayor Randels read a proclamation honoring Mr. William Bennix and Mr. Harold Hunter accepted the proclamation. The proclamation provides formal acceptance of a $300K Donation from Mr. William Bennix. Mr. Hunter explained that it has been a lifelong dream of Mr. Bennix to make the City a beautiful garden place to live. City of Cape Canaveral, Florida City Council Regular Meeting January 16, 2001 Page 2 Mr. Weber suggested that the City dedicate an area in honor of Mr. Bennix. Council concurred with the idea for a Bennix Gardens. CONSENT AGENDA: A motion was made by Mr. Weber and seconded by Mr. Bruns to approve consent agenda items 1 through 6. Mayor Pro Tem Petsos requested that item number 4 be removed from the Consent Agenda, seconded by Mr. Bruns. The motion for approval of Consent Agenda passed 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 1. City Council Regular Meeting Minutes of November 8, November 21 and December 5, 2000. 2. Towing Agreement with A -Beeline Towing 3. Towing Agreement with Spaceport Amoco 5. Award Bid #01-03, Fertilization, Insect, Disease and Weed Control. 6. Cooperative Purchase of a Utility Truck with a crane, in the amount of $41,307 from the Sewer Fund. 4. Award Bid #01-02, Concrete Construction Services A motion was made by Mr. Petsos and seconded by Mr. Bruns to reject Bid #01- 02. Mr. Petsos expressed concern that the City received only one bid from a list of five respondents. Mr. Gardulski explained that it is difficult to get responses for small projects. Mr. Petsos suggested to reject the bid and readvertise. Council concurred. The motion passed 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. RESOLUTIONS: 7. Mayor Randels read Resolution No. 01-01 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AUTHORIZING THE ANNUAL RENEWAL OF THE LEGAL SERVICES CONTRACT WITH THE LAW FIRM OF AMARI, THERIAC, P.A., BY AND THROUGH KOHN BENNETT AS A MEMBER OF THE FIRM, TO PROVIDE LEGAL SERVICES TO THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. City of Cape Canaveral, Florida City Council Regular Meeting January 16, 2001 Page 3 A motion was made by Mr. Bruns and seconded by Mr. Weber to approve Resolution No. 01-01. Mayor Randels queried if there is a desire to let the services for bid. Council declined. The motion passed 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 8. Mayor Randels read Resolution No. 01-02 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY FLORIDA, REQUESTING THE STATE OF FLORIDA LEGISLATURE TO SUPPORT LEGISLATION AMENDING SECTION 119.07(3)(i),1, FLORIDA STATUTES, TO EXEMPT CERTAIN INFORMATION PERTAINING TO THE SPOUSES AND CHILDREN OF CODE ENFORCEMENT OFFICERS FROM PUBLIC INSPECTION, EXAMINATION, AND DUPLICATION; REQUESTING THE ENACTMENT OF LEGISLATION TO AMEND SECTION 119.07(3)(i),1, FLORIDA STATUTES, TO INCLUDE LANGUAGE TO EXPAND EXEMPTIONS TO "ACTIVE OR FORMER' CODE ENFORCEMENT OFFICERS; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Petsos and seconded by Mr. Bruns to approve Resolution No. 01-02. The motion passed 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 9. Mayor Randels read Resolution No. 01-03 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AMENDING THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, SPECIAL REVENUE FUNDS, AND CAPITAL IMPROVEMENT BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30,2001; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Petsos and seconded by Mr. Bruns to approve Resolution No. 01-03. Mr. Bruns requested that the majority of adjustments are accomplished in a timely basis, not after the fact. Mr. Petsos expressed concern that there are new requests that has cut the contingency fund. Most of them should have been budgeted for instance, a $600 desk that was requested by Public Works. Mr. Petsos queried about the status of impact fee funds available for reclaimed water expenditures. Ms. Bowers explained that funding is nearly depleted. Council commended the City Treasurer and her department for achieving the GFOA certificate of achievement in financial reporting. The motion passed 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. DISCUSSION: 10. Phase IV Reclaimed Water Project Update, SSA, Consulting Engineers City of Cape Canaveral, Florida City Council Regular Meeting January 16, 2001 Page 4 Mr. John Pekar reported that restoration work should be completed on all phases by mid-February. The only exceptions should be for concrete restoration work. Mayor Randels confirmed with Mr. Pekar that SSA has prepared all the as-builts. Mr. Bruns queried if the City has incurred any liability for any of the water line breaks. Mr. Pekar responded that some claims have been filed with the City of Cocoa. However, there is potential until the contractor is finished. Mr. Bruns and Council concurred, that the contractor should not receive final payment until all litigation is settled. Mr. Bruns queried if the City would be able to maintain 60 psi throughout the City. Mr. Gardulski responded that the plant would be able to maintain the pressure, but it depends on the demand. Mr. Pekar related that NPDES and GASB are reporting that cost accounting for Stormwater utilities could be crucial for bonding or future funding. Ms. Bowers interjected that it is merely a proposed alternative that she does not recommend the City follow. REPORTS: (Tape 1, 1700) City Manager —Bennett Boucher o Mr. Boucher deferred to Lt. Young to report on the incidents that occurred during the holidays. Lt. Young related that there was misinformation regarding the Amoco vehicle accident. Law enforcement officers were not in pursuit. o Lt. Young reported that the Royal Mansions tree accident did occur during a law enforcement pursuit, however, it was not at high speed. He clarified that the Sheriff's pursuit policy is very similar to all surrounding municipalities. Mr. Bruns commended the Sheriff's Department for their visible presence at Cape View Elementary. Officer Jonathan Potter has been recommended for a national award. Mr. Weber commended the Department for their assistance with the annual cleanup. o Mr. Boucher reported that the SJRWMD grant application for implementing a stormwater utility should be considered at their next meeting. o Mr. Boucher reported that Public Works Director, Ed Gardulski has been meeting weekly with the Beach Renourishment contractors. o Mr. Boucher reported that Mr. Gardulski is also communicating with FDOT working through their project documents. The City should expect to receive $200,000 grant funding for the Al A landscaping project. Audience • Mr. Leo Nicholas expressed concern about the way the meeting was conducted, especially in regard to the consent agenda. Further, he was City of Cape Canaveral, Florida City Council Regular Meeting January 16, 2001 Page 5 concerned that the audience was not addressed for questioning items for vote. Mr. Nicholas opined that the concrete bid should be re -worked and re -bid. • Mr. John Turner opined about the city's administration and various departments. Public Works Director — Ed Gardulski o No report. City Clerk -Sandra Smith • No report. City Attorney — Kohn Bennett • No report. Council Member - Larry Weber • Mr. Weber queried how the City planned to honor Mr. Bennix. Mr. Boucher related that Beautification Board and staff would make recommendations, possibly for a garden site. • Mr. Weber also queried if there are still outstanding employee vacancies, City Clerk responded that there are two open positions. Council Member — Richard Treverton • Mr. Treverton stated that the City Manager's evaluation should be on the next agenda. Council Member - Burt Bruns o Mr. Bruns queried if the City is pumping to the river. Walter Bandish related that it is occasionally, however, the system is not always on. He related that it is kept on when the tank is full. Council concurred that it is always better to keep the water available to residents rather than sending the water to the river. o Mr. Bruns queried, what is the status of the Stormwater assessment fees? Ms. Bowers related that she has done research on how to institute a fee and that she would have a report on the next agenda. o Mr. Bruns commended the crossing guards for doing a great job. Mayor Pro Tem - Buzz Petsos o Mr. Petsos thanked Mr. Nicholas for putting us back on track with alphabetical roll call voting. o Mr. Petsos queried about the liability issues with the sand filter system at Public Works. He requested that regular status reports be submitted to Council. City of Cape Canaveral, Florida City Council Regular Meeting January 16, 2001 Page 6 o Mr. Petsos queried about the sand fencing status. Mr. Gardulski reported that one hundred fences have been constructed. o Mr. Petsos stated that Public Works and the City Manager need to solicit requests and develop a plan to connect the remaining residents with reclaimed water. Mr. Gardulski stated that a feasibility study needs to be conducted on how to maintain a constant pressure throughout the City. o Mr. Petsos expressed concern about the generator additional costs That should have been anticipated through the budget process. • Mr. Petsos expressed concern about additional street lighting at the intersection of North Atlantic and SR AIA. He related that it is a constant problem. Mayor — Rocky Randels • Mayor Randels queried if Council would desire a meeting with the Canaveral Port Authority. Council concurred that it would be good to have a meeting and Council would provide questions beforehand. • Mayor Randels reported that a sign would be at each dune crossover to inform residents of the sand renourishing progress. • Mayor Randels queried if there is an interest in banning fireworks in the City. The City Manager will research for a plan. There being no further business, the meeting adjourned at 8:45 p.m. Rocky Randels, MAYOR Sandra Smith, CITY CLERK Meeting Type: Regular Meeting Date: 02-06-01 AGENDA REPORT AGENDA Heading Consent Item 2 No. See attached correspondence and agreement. CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: LIFEGUARD AGREEMENT WITH BREVARD COUNTY DEPT./DIVISION: RECREATION Requested Action: City Council authorize the mayor to execute a lifeguard services agreement with Brevard County in the amount of $9,292.00. Summary Explanation & Background:. I This is a budgeted item, and I support the recreation director's recommendation for approval of this lifeguard agreement. See attached correspondence and agreement. Exhibits Attached: Recreation director's memo of 01-24-01; lifeguard agreement City Manager's Office Department RECREATION ca e- y docu ents\ad a6ae6uncil\meeting\2007iA2-06-01\lifeguard.doc CITY OF CAPE CANAVERAL PARKS & RECREATION DEPARTMENT 7300 N. ATLAVnC AVENUE * P.O. BOX 326 (321) 8684227 E-mail address: parknrec@iu.net MEMO TO: Bennett Boucher, City Manager FROM: Nancy Hanson, Parks & Recreation Director DATE: January 24, 2001 RE: Lifeguard Contract for year 2001 I have reviewed the lifeguard contract which the county submitted for the City's approval. The contract contains the exact verbiage as last year's contract with the following exceptions: Contract services will begin on March 31', (two weeks before Easter weekend) and end on September 3, (Labor Day). This is the same length of time as last year's service. Weekday service will begin May 22' and end on August 10'x. Dates are different, the time period is the same. • Fee increased 3.55% to $9,292.00, I budgeted a 3% increase ($9,245.00). I recommend approval of this contract. BREVAR BOARD OF COUNTY COMMISSIONERS FLORIDA'S SPACE COAST PUBLIC SAFETY DEPARTMENT FIRE/RESCUE 1040 S. Florida Ave., Rockledge, FL 32955 January 16, 2001 Mr. Bennett C. Boucher 105 Polk Avenue P.O. Box 326 Cape Canaveral, FL. 32920 Dear Mr. Boucher, Telephone: (407) 633-2056 Fax:(407) 633-2057 Attached is the copy of the Ocean Lifeguard agreement between the County and the City Of Cape Canaveral. Please look it over and I will be giving you a call soon to discuss any changes or corrections. I am planning to take the Lifeguard contracts to the Board of County Commissioners on March 6, 2001 for their approval. Thank you, Randy ackson, Manager Community Safety Services PRINTED ON RECYCLED PAPER AGREEMENT THIS AGREEMENT, made and entered into this day of , 2001, by and between the City of Cape Canaveral, Florida, a municipal corporation existing under the laws of the State of Florida, hereinafter referred to as "City" and the BOARD OF COUNTY COMMISSIONERS OF BREVARD COUNTY, FLORIDA, a political subdivision of the State of Florida, hereinafter referred to as "County". WITNESSETH: WHEREAS, the City is desirous of obtaining the services of the County in providing qualified personnel for lifeguards at designated recreation facilities; and WHEREAS, the provision of such services by the County will mutually benefit the parties hereto and the residents of Brevard County, Florida; and WHEREAS, the . County may provide parks, preserves, recreation areas, and other recreational facilities as well as ambulance service and health and welfare programs pursuant to the provisions of Section 125.01(1)(b), (f), Florida Statutes. NOW, THEREFORE, in consideration of the covenants herein contained, it is mutually agreed between the parties as follows: 1. TERM: The term of this Agreement is for the period commencing March 31, 2001, and terminating on September 3, 2001. The County hereby agrees to provide USLA (United States Lifesaving Association) and First Responder Certified lifeguard services for that portion of the City of Cape Canaveral as described in Section 3 for the period commencing March 31, 2001, and terminating on September 3, 2001. 2. PAYMENT: For the services outlined herein,- the City shall pay to the County Nine Thousand Two Hundred Ninety Two Dollars ($9,292.00). Such payments are payable in six (6) monthly payments due on the last day of each month. The first payment is due on April 30, 2001, and the final payment is due on September 30, 2001. 3. SERVICES: A. The County agrees to provide all personnel and equipment, as provided below, and USLA and First Responder Certified lifeguard services between the hours of 10:00 a.m. and 5:00 p.m., or at such other times mutually agreed to in writing signed by both parties within the following area: 1. Tyler Avenue within a portion of the beach 75 yards north and south of one (1) staffed tower in this location. B. The above referenced area will have one (1) staffed tower (one (1) person) located at Tyler Avenue and, additionally, there will be one (1) Roving Patrol (one (1) person) on duty. C. Said personnel shall be on duty weekends and holidays from 10:00 a.m. until 5:00 p.m. for the period commencing March 31, 2001, and ending on September 3, 2001, on the weekdays from 10:00a.m. until 5:00 p.m. beginning May 22, 2001, and ending on August 10, 2001. D. The parties hereby mutually agree and understand that in the event of inclement weather or any other incident or occurrence which, in the sole discretion of the county, requires the closing of all or part of said beach for the protection of the public, the County may discontinue all or part of its lifeguard services in the affected areas for the duration of such condition, incident or occurrence. The County hereby agrees to cooperate fully with the City in all matters relating to the safety of said beach and the performance of the services herein set forth. The City and the County mutually agree that the County will provide radios and training to insure that the lifeguards have the capacity to contact Brevard County Dispatch. Response by lifeguards to emergencies occurring at adjacent beaches will- be -in accordance with procedures established by the county. E. The parties agree and understand that in the event of a water related incident, the Brevard County Lifeguard Division personnel will maintain command/control of the scene until the victim(s) is removed from the water. 2 After the victim(s) is removed from the water, the incident command/control of the scene will transfer to the law enforcement agency with jurisdiction of the location of the scene and/or Fire/Rescue. If the victim(s) has been removed from the water, but the law enforcement agency or Fire Rescue has not yet arrived on scene, then the Lifeguard Division will continue to maintain incident command/control of the scene until law enforcement or Fire/Rescue arrives. In search and rescue operations and body recovery, the officer in charge from the Brevard County Lifeguard Division will relinquish incident command/control of the scene to the law enforcement agency with jurisdiction in the area. In medical emergencies, victim/patient care will be immediately transferred to the most qualified BLS/ALS provider. In such circumstances that the BLS/ALS provider has begun resuscitation efforts upon the victim/patient, having determined that the victim/patient has no respiration and no pulse, the law enforcement agency with jurisdiction in the area of the scene may take incident command/control of the scene, declare the scene a crime scene, and direct the resuscitation efforts by the BLS/ALS provider be terminated. Under such circumstances that the law enforcement agency takes command/control of the scene, the agency shall have complete responsibility for the scene. 4. LIABILITY AND INSURANCE: A. Each party is responsible for all personal injury and property damage attributable to the negligent acts or omissions of that party and the officers, employees and agents thereof. B. The parties further agree that nothing contain herein shall be construed or interpreted as a waiver of sovereign immunity or statutory limitations of liability under Section 768.28, Florida Statutes by either party. C. Each parry shall acquire and maintain throughout the term of the Agreement such liability insurance as required to respond to their obligations under this Agreement and Section 768.28, Florida Statutes. 3 5. ASSIGNMENTS: Neither the city nor the County, its assigns or representatives, shall enter into any agreement with third parties to delegate any or all of the rights or responsibilities herein set forth without the prior written approval of the other party. 6. TERMINATION: Violation of any material provisions of this Agreement shall result in its termination upon 30 days written notice thereof to the breaching parry. Upon termination of this Agreement, the balance owed the County shall be prorated, due and payable within fifteen (15) days of receipt of same by the City. 7. NOTICE: Notice under this Agreement shall be given to the County by delivering written notice to the Office of the County Manager, 2725 Judge Fran Jamieson Way, Building C, Melbourne, Florida 32940, and notice shall be given to the City be delivering written notice to the City Manager, City of Cape Canaveral, Municipal Building, 105 Polk Avenue, Cape Canaveral, Florida 32920. 8. MODIFICATION AND DEFINITION OF CONTRACT: The parties agree that there are no other terms or agreements other than as contained herein. No additional verbal or oral representation shall be effective unless reduced to writing and executed by both parties. 9. ATTORNEY'S FEES AND COSTS: In the event either party initiates legal action to enforce this contract, each party shall bear its own fees and costs, and any trial shall be non -jury. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the day and year first above written ATTEST: Scott Ellis, Clerk BOARD OF COUNTY COMMISSIONERS OF BREVARD COUNTY, FLORIDA By: Susan Carlson, Chairman AS APPROVED BY THE BOARD ON WITNESSES: CITY OF CAPE CANAVERAL, FLORIDA By: 4 Rocky Randels, Mayor i - . ca y documtsladip cil\meeting\2001\02-06-01\usaservices.doc Meeting Type: Regular Meeting Date: 02-06-01 AGENDA Heading Consent [tem 3 No. Exhibits Attached: AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RENEWAL OF STREET SWEEPING CONTRACT WITH USA SERVICES OF FLORIDA, INC. DEPT./DIVISION: STREET DEPARTMENT/PUBLIC WORKS Requested Action: City Council approve the renewal of the street sweeping contract with USA Services of Florida, Inc. as recommended by the public works director. r Summary Explanation & Background: The contract price has not changed; it is $692.02/month, $8,304.24/year. This is a budgeted item, and I support the public works director's recommendation for renewal of this service contract. Exhibits Attached: Public works director's memo of 1/22/01 City Manager's'Office Department STREET DEPT/PUBLIC WORKS MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski Public Works Director DATE: January 22, 2001 SUBJECT: City Council Agenda Item for February 6, 2001 Annual Street Sweeping Joint Contract Amendment 2 In an attempt to meet the National Pollutant Discharge Elimination System (NPDES) the City has established a street -sweeping program. This scheduled maintenance program will limit pollutants, trash and sand from entering into the City's Stormwater system and discharging into the Indian River. In addition, as an effort to lower the cost of its street sweeping maintenance, the City of Cape Canaveral and Cocoa Beach joined forces. On November 1, 1998, the two Cities advertised jointly for Street Sweeping Services within their respective City's. On November 13, 1998 a Mandatory Pre -Bid Conference was held at the City of Cocoa Beach. The Deadline for bids and public bid opening was December 2, 1998 at the City of Cocoa Beach. The Cities received the following two (2) bids: 1. USA Services of Florida, Inc. @ $19.51 per curb mile 2. Control Sweeping Services, Inc. @ $20.90 per curb mile The joint bid was awarded to use Services of Florida December 15`" 1998. This contract includes City of Cape Canaveral Streets and City Parking lots, (including the Library). The sweeping frequency for the City will be once per month. With additional request for sweeping the City of Cape Canaveral's actual cost per month is $692.02 or $8,304.24 annually. City Staff performed a background check and found that USA Service of Florida, Inc. meets the requirements of the bid specifications. USA has performed work for the City of Cape Canaveral and their work is satisfactory. More so, the clean up after three hurricanes this year was excellent. USA Services has not requested any change in contracted services as provided within the Contract. This joint agreement allows one-year extensions not to exceed three years. On February 15 2000, City Council approved a year extension as provided within the agreement. Amendment 2 extends this agreement to expire on October 1, 2002. More so, there is not any request for an increase in the bid price per curb mile of $19.51. Funds have been budgeted and are available for this fiscal year. Recommend approval of Amendment 2, extending the joint street -sweeping contract with USA Services of Florida, with an expiration date of October 1, 2002.. January 16, 2001 Mr. Ed Gardulski Cape Canaveral Public Works PO Box 326 Cape Canaveral, FL 32920-0326 RE:1 Street Sweeping Contract — Amendment 2 Dear Ed: Please find three original amendment documents for our second extension to our joint Streetsweeping Contract. Please have them signed and forwarded to USA Services. I have included labels for your convenience. Once I have the original documents fully executed, I will send back one original to both your City and USA Services. I'm looking forward to another eighteen months of working together in this contract. I hope that we can again coordinate in the rebidding process once this agreement is complete. Enjoy you day. Regards, 2 CJdanie Regan Program Coordinator, Stormwater Utility enclosure -SYyEEP*ra&nna y aoes\eg011601.doc AMENDMENT 2 to CITIES OF COCOA BEACH & CAPE CANAVERAL STREETSWEEPING CONTRACT Dated January 15, 2001 By Contract executed on March 17, 1999 by and between the City of Cocoa Beach and the City of Cape Canaveral, know as the "Cities", and USA Services of Florida, known as the "Contractor" witnesseth: -- As a result of the Cities' complete satisfaction with the level of service provided by the Contractor, the Cities wish to amend Article 1— Terni of Contract to allow service to continue for one (1) year and eight (8) months prior to Contract termination for the purpose of phasing the Contract term to the municipal fiscal year. The first paragraph of Article 1 of the Streetsweepingg-Contract shall be amended as follows. ARTICLE 1- TERM OF CONTRACT The Contractor shall commence services under this Contract on February 1, 2001 and this Contract shall continue for a period of one (1) year and eight (8) months through September 30, 2002, unless either party chooses to exercise its rights under Article 27 - Termination. This Contract shall expire on October 1, 2002. DAd-joaniftPaatiousWe aaivitiasVnamtcamicc\STSWEBP\anrndmart 2.doc IN WITNESS WHEREOF, the parties have executed. this Contract as of the day and year first above written. Attest: By: Loredana Kalaghchy, CMC City Clerk Date: Attest: By: Sandra Sims, CMC City Clerk Date: CITY OF COCOA BEACH, FLORIDA a Florida Municipal Corporation By: Charles Billias, City Manager Date: CITY OF CAPE CANAVERAL, FLORIDA a Florida Municipal Corporation By: Rocky Randels, Mayor Date: - Witnesses: USA SERVICES OF FLORIDA, INC., a Florida Corporation By: Print Name: Eric A. Seidelman; its President Print Name: (CORPORATE SEALI APPROVED AS TO FORM AND LEGAL SUFFICIENCY By. Nick Tsamoutales, City Attorney City Attorney of Cocoa Beach Date: O: 1d4oaoie\opctations\OP a ctivkiesVnamteomtceNS7-SWEEP\mm&r m 2.doc By: Kohn Bennett City Attorney of Cape Canaveral Date: Meeting Type: Regular Meeting Date: 02-06-01 AGENDA REPORT AGENDA Heading Consent ]tem q No. Exhibits Attached: CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: OUTDOOR ENTERTAINMENT PERMIT FOR PATRIOTS' DAY PARADE DEPT./DIVISION: PARKS & RECREATION Requested Action: City Council approve the outdoor entertainment permit for the Patriots' Day Parade scheduled for Saturday, March 10, 2001. Summary Explanation & Background: See attached application. I recommend approval. Exhibits Attached: Permit City Manapr's-office Department PARKS & RECREATION cape,-_ri y documeroWmiitYgpsif Krneeting\2001 \02-06-0t�parade.doc CITY OF CAPE CANAVERAL, FLORIDA APPLICATION FOR SPECIAL OUTDOOR ENTERTAINMENT PER= Permit No.__ Date: The applicant or representative agrees to be on site at all times empowered with authority over all aspects of the event and empowered to act for the applicant. NameofApplicant: NANCY HAN SON Title:PARKS X RFCRFATTnN IRECT0R Firm: rTTY nF rAPF f ANA /FRAI Address: P.O. B O X 126 CAPF CANAVFRAI , Fi nRT(A_32A7f1 Telephone: R 6 9 -1 ? 2 7 FAX: Local Contact: Same as a h o v P Title: Local Address (if different from above) Type of Event: PAIR TnTS 1 QA,Y U a a n F Event Date(s) in Cape Canaveral: M A R r H ung p n i Location(s): Date(s) Attach map(s) indicating event area and designated parking areas. ) 'Traffic Control ) 7Street Closing ❑other Specify: CRUse of Police/Fire Rescue Equipment ❑Vehicles/Equipment on Beach ❑Vehicle Parking on City Property Time By signing this application, the applicant acknowledges and agrees to the following provisions: I. INSURANCE A written public liability insurance policy insuring the person staging, promoting or conducting the outdoor entertainment event against any and all claims and demands made by any person for injuries received in connection with the staging, promoting, conducting or attendance of or at the outdoor entertainment event, writfen within limits of_not less than $300,000.00 damage or injury to any one person for bodily injury or otherwise, plus $25,000.00 damage to property, and for not less than $500,000.00 for damages incurred or claimed by more than one person for bodily injury or otherwise, plus $50,000.00 for damages to property. The original or duplicate of such policy shall be attached to the application for a special outdoor entertainment permit, together with adequate evidence that the premiums are paid. Name of Insurance Co: Policy No: Expiration Date H. - PROMOTIONAL AUTHORIZATION Permittee authorizes the -City of Cape Canaveral to utilize Permittee's name and project for public relation purposes and other media related purposes. "11 The applicant agrees to pay the City, in advance, for any services provided by the City at the City's usual rates and any other permit fees that.may be applicable to the particular production as required by the City of Cape Canaveral. IV. EXEMPTIONS Non-profit organizations may seek a waiver of any of the outdoor entertainment code requirements if the sections waived dealing with the health, safety and welfare of those in attendance, as well as the general public, have been otherwise provided for as required by said code. List any exemptions you are seeking. D�:�!/ Applicant or Repl�senitadvjfi& v J Approved by City of Cape Canaveral: City Representative's Name: Signature: Applicants shall keep a copy of this approved permit and attachments on the day of the event within the City of Cape Canaveral. For further information, please contact: City of Cape Canaveral Bennett C. Boucher, City Manager 105 Polk Avenue Cape Canaveral, FL 32920 Phone: (407) 868-1230 Fax: (407) 799-3170 Meeting Type Regular: Meeting Date: 02-06-01 AGENDA REPORT AGENDA Heading Consent Item 5 No. city parks. CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: ADOPT A PARK AGREEMENT WITH UNITED SPACE ALLIANCE, NATIONAL MANAGEMENT CHAPTER 830 DEPT./DIVISION: PARKS & RECREATION Requested Action: City Council consider approval of this Adopt A Park Agreement with United Space Alliance, National Management Chapter 830. Summary Explanation & Background: The recreation director and board have been working with the above mentioned group on this Adopt A Park program, and it is a great way for groups and the business community to become involved in helping to care for city parks. The city attorney has reviewed the agreement. I support approval of this agreement. Exhibits Attached: Recreation director's memo; Agreement City Mauagee- --s Office Department PARKS & RECREATION cep t jnilriydocum(ntg\admin-�wtftGeeting\2001\6n6-01\park.doc Jan 29 01 02:17p RMRRI&THERIRC 321-639-6690 p.3 ADOPT A PARK AGREEMENT Whereas, United Space Alliance, National Management Association Chapter 830 desires to adopt Patriots Park at 201 Long Point Road to Cape Canaveral: Whereas, the Cape Canaveral Parks & Recreation Department is authorized to enter into a written agreement with organizations and businesses for the purpose of adopting specific parks for the purpose of assisting with maintenance projects: Now, therefore, for the good and valuable consideration, the parties agree as follows: A. United Space Alliance, National Management Association Chapter 830 will, on at least two occasions in a calendar year, organize and conduct Maintenance tasks in the park. B. Unied Space Alliance, National Management Association chapter 830 will provide a sign acknowledging the park adoption. C. United Space Alliance, its agents, officers and employees shall be afforded the protection under the Florida Volunteer Protection Act as codified in Section 768.1355, Florida Statutes. The City of Cape Canaveral agrees as follows: A. To hang the sign provided by the organization. B. To be available for consultation as to the maintenance needs at the park. President, United Space Alliance, National Management Date Association, Chapter 830 Director, Cape Canaveral Parks & Recreation Dept. Date Mayor, City of Cape Canaveral Date CITY OF CAPE CANAVERAL PARKS & RECREATION DEPARTMENT 7300 N. ATLANTIC AVENUE * P.O. BOX 326 (321) 8684227 E-mail address: parknree@iu.net MEMO TO: Mayor and Council Members FROM: Nancy Hanson, Parks & Recreation Director. DATE: January 31, 2001 RE: Adopt A Park Find attached an Adopt A Park Agreement and sample sign for Patriots Park. United Space Alliance, Kennedy Space Center National Management Association, Chapter 830 has been involved with Patriots Park since the parks inception and would like to adopt it as a community project for their organization. The Recreation Board reviewed a draft of the agreement at their meeting on January 22' and, by consensus, approved the Adopt A Park concept unanimously. Kohn Bennett and an attorney for USA have reviewed the agreement. With your approval, I can move forward with this effort. ADOPT A PARK AGREEMENT Whereas, United Space Alliance, National Management Association Chapter 830 desires to adopt Patriots Park at 201 Long Point Road in Cape Canaveral; Whereas, the Cape Canaveral Parks & Recreation Department is authorized to enter into a written agreement with organizations and businesses for the purpose of adopting speciSc parks for the purpose of assisting with maintenance projects; Now, therefore, for the good and valuable consideration, the parties agree as follows: A. United Space Alliance, National Management Association Chapter 830 will, on at least two occasions in a calendar year, organize and conduct maintenance tasks in in the park. B. United Space Alliance, National Management Association Chapter 830 will provide a sign acknowledgingthe park adoption. C. United Space Alliance, its agents, officers and employees shall be afforded the protection under the Florida volunteer Protection Act as codified in Section 768.1355, Florida Statues. The City of Cape Canaveral agrees as follows: A. To hang the sign provided by the organization. B. To be available for consultation as to the maintenance needs at the park. President, United Space Alliance, National Management Date Association, Chapter 830 Director, CapeCanaveral Parks & Recreation Dept. Date Mayor, City of Cape Canaveral Date W a F Z W �i W °M° �i L7 � � a � � A O a z o o o � � z v a, � o x � � Meeting Type: Regular Meeting Date: 02-06-01 AGENDA REPORT AGENDA Heading Consent Item 6 No. Exhibits Attached: CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: WAIVER OF SHUFFLEBOARD COURT FEES FOR THE BREVARD COUNTY SPECIAL OLYMPICS DEPT./DIVISION: PARKS & RECREATION Requested Action: City Council waive the shuffleboard court fees for the Brevard County Special Olympics on weekends from 03- 24-01 to 06-02-01. Summary Explanation & Background: See attached correspondence. I recommend approval of this request. Exhibits Attached: Recreation Director's memo of 01-31-01; Brevard County Special Olympics letter of 01-25-01 City Manager's Office - Department PARKS & RECREATION cape -n lmlmq�ocuments\ dmtn\counc&V6oeffig\2001\02-06-01\olympics.doc CITY OF CAPE CANAVERAL PARKS & RECREATION DEPARTMENT 7300 N. Atlantic Avenue *P.O. Box 326 Cape Canaveral, Florida 32920 E-MAIL: parknrec@iu.net (321) 868-1227 MEMO TO Mayor and Council Members FROM: Nancy Hanson Parks &. Recreation Director DATE: January 31, 2001 RE: Special Olympics Request Brevard County Special Olympics coordinator, Joan Ozier is requesting the use of the shuffleboard courts from March 24 through June 2 for the shuffleboard team to practice for their olympics. She is also requesting that council waive the court fees for these practices. The group has been using the courts for a number of years, usually on a Saturday or Sunday afternoon when the courts are least used. This has never posed a problem and the group is always well chaperoned. I recommend approval of this request. 01r,* r , *1% Special O/,ympics Flm-ida Brevard i "aunty January 25, 2001 City of Cape Canaveral 105 Polk Avenue Cape Canaveral, FL 32920 Dear City Council, On behalf of Brevard County Special Olympics, I am requesting the donated use of your shuffleboard courts from March 24 through June 2, 2001. Our normal use of the courts for practice is once per week for one hour. I will be happy to arrange our schedule to fit a time when the courts are not heavily used. We appreciate your consideration of our request and the support you have given to us for many years. Our athletes look forward every year to coming to your facility for practice. Thank you. Sincerely, r Joan Ozier County Coordinator Created by The Joseph P. Kennedy, Jr. Foundation "uthorizetr anc?lc redit d by sreerai Olympics lnternavotiat for the Benefit of Citizens with Mental Retardation P.O. Box 360364 / Melbourne, Florida 329361(407) 254.3027 Meeting Type: Regular Meeting Date: 02-06-01 AGENDA Heading Considerations [tem 7 No. Exhibits Attached: AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CITY MANAGER'S ANNUAL EVALUATION DEPT./DIVISION: LEGISLATIVE Requested Action: This is City Council's opportunity to review the city manager's performance and to provide feedback and guidance. Summary Explanation & Background: I want to thank everyone for their constructive comments, and I look forward to working with City Council on the many objectives and goals that provide quality services and projects that enhance our community. Exhibits Attached: Evaluations City Managet's Office , ' Department LEGISLATIVE cape- y docume is\admin\ eeting\2001102-06-01\cmevaluation.doc CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2) fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item, place an "N/O" which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher City Manager - Name Organizational Management September 19, 2000 Evaluation Due Date 1. Plans and organizes work that implements the policies of the City Council. 4 2. Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations. 4 Comments: Bennett has provided the city with five very competent and hard working departments heads with whom he works well. Fiscal Management 1. Plans and organizes the preparation of an annual budget with documentation, etc. that conforms to guidelines adopted by the Council. 2. Administers the adopted budget within approved revenues and expenditures. 5 3. Plans, organizes and supervises the most economic utilization of manpower, materials, and machinery/equipment. 4 4. Prepares reports for Council that provide the most up-to-date data 5 available concerning expenditures and revenue. City Manager Evaluation Report Comments: Bennett's years of experience with the city, starting with the Finance Department, have prepared him well as a fiscal manager. He sees the "big picture" and he consistently kept our books "in the black". Planning 1. Establishes a process of planning in anticipation of future needs and problems. 5 2. Participates in the establishment of reasonable goals/objectives for the 4 City and each of its Departments. 3. Achieves goals/objectives which are the direct responsibility of the City Manager in a timely and professional manner. 4 4. Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives. 4 Comments: Besides relying on staff, Bennett makes productive use of consultants to aid in city planning. These include Todd Peetz, PSI, SSA, grant proposal writers and our city attorneys and league of cities attorn Staffing 1. Recruits and retains competent personnel for City positions. 2* 2. Initiates corrective action to improve job performance, when needed. 3 3. Effectively manages personnel issues including employee insurance, fringe benefits, promotions, pensions and union negotiations. 4 Comments: *Rating would have been 4 or 5 but for the building�d.nartment trouble. Had Bennett acted sooner, he could have saved the city two years of grief. . A.1CMEV.AL.DOC City Manager Evaluation Report Supervision 1. Encourages Department Heads to make decisions within their own 3 jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. 2. Instills confidence and initiative in subordinates and emphasizes support 3 rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City employees. 3 Comments: Perhaps these ratings should be higher due to the high competency level, dedication and low turnover rate of the staff he has hired. I think their performance speaks well of Bennett's relationship with them. Relations with Council 1. Responds to requests for information or assistance by the Council and/or by individual Council Members. 5 2. Adequately informs the Council of current issues. 4 3. Accepts and responds to constructive criticism and advice. 4. Carries out the directives of the Council as a whole, rather than those of any individual Council Member. 5 5. Assumes responsibility for staff performance. 4 Comments: Bennett has always been available and helpful to me personally. He has provided me with information on annexation, city hall remodeling, and gave a good presentation to the Murcias about possible Center Street purchase. He has also arranged various informational workshops (city hall, 5 -year capital, sewer rate, and stormwater) this year for the benefit of the entire City Council. A9CNfEVALDOC City Manager Evaluation Report Reporting 1. Provides the Council with reports concerning matters of importance to the 4 City. 2. Reports are accurate and comprehensive. 4 3. Reports are generally produced through own initiative, as well as when requested by Council. 4 Comments: Citizen and Intergovernmental Relations 1. Handles citizens' complaints and questions in a professional and prompt 4 manner. 2. Willingness to meet with members of the community and discuss issues of 4 concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate _ 2* to the City. Comments: *Rating would be higher except for occasions when Bennett had to be prompted by council to contact Cocoa Beach (reuse) and Cape Canaveral Hospital (mitigation). In Bennett's favor, let me say that his non -confrontational style often works and reaps positive benefits for the city. Professional/Personal Characteristics 1. Invests sufficient effort and time in being diligent and thorough in the performance of job responsibilities. 2. Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation, methods and techniques. A:TNIEVAL.DOC 4 City Manager Evaluation Report 3. Demonstrates professional personal appearance. 4 4. Professional presence - Adequately represents the City with other units of government, professional associations and civic groups/organizations. 4 Coffiments: Bennetts community involvement appears to be on the upswing with his growing resume of memberships in civic organizations. Council Observations 1. During the coming year, in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments: (1) Hiring Morris Reid, Building Official; (2) Excellent budget _ preparation meetings; (3) Smoothly run C-2 zoning and comp plan change; (4) Entertaining our Swiss visitors 2. What areas do you observe most need improvement? Why? Do you have any constructive, positive ideas as to how the city Manager can improve these areas? Comments: One comment only: Bennett might do better to pick up the phone more frequently and touch base with Cocoa Beach, the port, SSA, CCH just to share information and occasionally to rattle some cages. People need constant wake-up calls and Bennett needs to do the calling. 3. Two things that the Manager does now that I would most like him to continue: a. Serve on various boards and associations A.\C\IEVAL DOC City Manager Evaluation Report rl M Keep up with trends and events affecting the citv. Two things that the Manager does now that I would most like him to discontinue: b. 5. Two things that the Manager does not do now that I would most like him to do: a. b. Overall: Good Job!! Bennett is a highly intelligent and motivated city manager Name and Title of Person Performing Evaluation A-.1CMEVAL.DOC 11/15/00 Date CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2) fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item, place an "N/O" which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher City Manager - Name Organizational Management September 2000 Evaluation Due Date Plans and organizes work that implements the policies of the City Council. 4 Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations. S' Comments: Fiscal Management 4 Plans and organizes the preparation of an annual budget with — documentation, etc. that conforms to guidelines adopted by the Council. Administers the adopted budget within approved revenues and expenditures. 5 Plans, organizes and supervises the most economic utilization of staff, materials, and machinery/equipment. :S Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue. City Manager Evaluation Comments: f) Planning 1. Establishes a process of planning in anticipation of future needs and problems. 2. Participates in the establishment of reasonable goals/objectives for the City and each of' ts Departments. S 3. Achieves goals/objectives which are the direct responsibility of the City Manager in a timely and professional manner. S 4. Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives. S Continents: cc. ')-->_ ty a� eco- �• ��/r l� .A/ —1 Staffing 1. Recruits and retains qualified personnel for City positions. ?. Initiates corrective action to improve job performance, when needed . 3. Effectively manages personnel issues including employee insurance, fringe benefits, promotions, pensions, performance evaluations and union negotiations. Comments: L3�r�4- 2 City Manager Evaluation Supervision l . Encourages Department Heads to make decisions within their own jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. 2. Instills confidence and initiative in subordinates and emphasizes support rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City employees. Comments: `t' �,-- J Relations with Council l . Responds to requests for information or assistance by the Council and/or r by individual Council Members. ?. Adequately informs the Council of current issues. I Accepts and responds to constructive criticism and advice. _ 4. Carries out the directives of the Council as a whole; rather than those of any individual Council Member. 5. Assumes responsibility for staff performance. Comments: E r /' '.' _ / . J.' kL�<_a,_ ,� -�-��C 1t..t'YY •Z L✓ �.��.CSi^ ...Z-�_ i/'�SY' City Manager Evaluation Reporting 1. Provides the Council with reports concerning matters of Citv. importance to the Reports are accurate and comprehensive. Reports are generally produced through own initiative, as well as when requested by Council. Comments: Citizen and Intergovernmental Relations 1. Handles citizens' complaints and questions in a professional and prompt manner. ?. Willingness to meet with members of the community and discuss issues of concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate to the City. Comments: f �,, 4—a- � -4�'L.� ...E,%- �.1 �� % F ✓�'«x.,7 cam �- �.�c"-1-��i „�_ �� c>a-c�,; Profession at/Person at Characteristics 1. Invests sufficient effort and time in being diligent and thorough in the performance of job responsibilities. ?. Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation, methods and techniques. 3. Demonstrates professional personal appearance. 4 q d S City Manager Evaluation 4. Professional presence - Adequately represents the City with other units of government, professional associations and civic groups/organizations. Comments: Council Observations 1. During the coming year, in what can the Citv Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments: M What areas do you observe most need improvement? Why? Do you have any constructive, positive ideas as to how the city Manager can improve these areas? Comments:Lv k; '' -{- w t u1 . -,<. ` -2 3. Two things that the Manager does now that I would most like him to continue: a. U 2c.—r��...�t-,•c�t ,N.sr»-r �z-u� �F—C:� f� b. 5 a City Manager Evaluation 4. Two things that the Manager does now that I would most like him to discontinue: a. u,,... •--tom � i _ p- 5. Two things that the Manager does not do now that I would most like him to do: a. C_ Name and T tle of Person Performing Evaluation 10 /V .J c '". (ik-. Date CITY OF CAPE C A.iVAVER.aL, CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: 1) poor. good, (1) very good (5) excellent (Note: If unable to rate a particular item. place an "N/O" which indicates that the particular item,/issue has not been observed by the rater.) Bennett Boucher September 2000 City Manager - Name Evaluation Due Date Organizational Management 1. Plans and organizes work that implements the policies of the City Council. 4 2• Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations. 4 Comments: B Policies and goals of the City are continually being carried out successfull . Fiscal Management 1 3 4 Plans and organizes the preparation of an annual budget with documentation, etc. that conforms to guidelines adopted by the Council. Administers the adopted budget within approved revenues and expenditures. Plans, organizes and supervises the most economic utilization of staff, materials, and machinery/equipment. Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue. 5 4 4 4 Ciry Manager Evaluation Comments: These are carried out with inputs of all the department heads and assistance by the City treasure in preparing annual budget and monthly reports. Planning I . Establishes a process of planning in anticipation of future needs and problems. Participates in the establishment of reasonable goals object'ives for the City and each of its Departments. 3. achieves goals objectives which are the direct responsibility of the City Manager in a timely and professional manner. 4. 4 4 Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives. 4 Comments: I think that meeting early in the budget process with all departments and council along with goal workshops helps ben&fit the city. Staffing 1 • Recruits and retains qualified personnel for City positions. 4 2• Initiates corrective action to improve job performance, when needed . J. Effectively manages personnel issues including employee insurance, fringe negotiations. benefits, its, pensions, performance evaluations and union 3 Comments: It is my belief that a more hands on and direct administrative roach to personnel issues needs to take place. 2 C;ry Manager Evaivation Supervision Encourages Department Heads to make decisions within their own N/o jurisdictions without City ylanager approval, vet maintains appropriate control of administrative operations. -' Instills confidence and initiative in subordinates and emphasizes support N/0 rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City employees. Comments: No direct observation, comments that I've heard are that NZ0 there should be a better management of assets. Relations with Council I . Responds to requests for information or assistance by the Council and/or by individual Council Members. 5 ?• Adequately informs the Council of current issues. 4 3. Accepts and responds to constructive criticism and advice. 5 4. Carries out the directives of the Council as a whole, rather than those of any individual Council Member. 4 5_ Assumes responsibility for staff performance. 4 Comments: All areas are good, would like to see a more timely notification of current issues, there may be a need for quicker staff input to the City Manager so he can notify council of issues. i.e. serious calls, incidents to the Sheriff's office. 3 City Manager Evaluation Reporting Provides the Council with reports concerning matters of Cit importance to the — �. Reports are accurate and comprehensive. 4 Reports are generally produced through own initiative, as well as when requested by Council. 4 Comments:p Re orts are normally concise, to the point and timely. Would like to see more recommendations from staff and or City Manager. Citizen and Intergovernmental Relations 1 Handles citizens' complaints and questions in a professional and prompt 3 manner. 2. Willingness to meet with members of the community and discuss issues of 3 concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate 3 to the City. Comments: Still hear concerns of various cdtizens about "hoping problems will go away rather than addressing them! Would also had preferred earlier open communication on reuse issue with Cocoa Beach. Professional/Personal Characteristics 1. Invests sufficient effort and time in being diligent and thorough in the performance of job responsibilities. ?. Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation, methods and techniques. 3. Demonstrates professional personal appearance. 4 4 3 4 City Manager Evaluation t. Professional presence - .adequately represents the City with other units of government, professional associations and civic oToupsioraanizations. 4 --_ Comments: Professional appearance and involvement in local organizations has improved. Would like to see more innovated methods, techniques brought forth possib.lyyby attendance at conferences etc. Council Observations 1 During the coming year, in what can the City Manager take the greatest pride? What do You observe are his strongest points and finest accomplishments this year? Comments: The start to the enhancements/beautification to AIA through our grant and the donation from Mr. Bennix. What areas do you observe most need improvement? Why? Do you have any constructive, positive ideas as to how the city Manager can improve these areas? Comments: MY comments are all included under specific comments under each item. 3. Two things that the Manager does now that I would most like him to continue: a. R 5 Ciry :Manager Evaluation I. Two things that the Manager does now that I would most like him to discontinue: a. Two things that the Manager does not do now that I would most like him to do: P-11 I z z. Buzz Petsos/ Mayor Pro Tem 01/18/01 Name and Title of Person Performing Evaluation Date CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2) fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item, place an "N/O" which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher City Manager - Name Organizational Management September 2000 Evaluation Due Date 1. Plans and organizes work that implements the policies of the City Council ?. Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations. Comments: Fiscal Management Plans and organizes the preparation of an annual budget with �. documentation, etc. that conforms to guidelines adopted by the Council. — L 2. Administers the adopted budget within approved revenues and expenditures. }� 3. Plans, organizes and supervises the most economic utilization of staff, materials, and machinery/equipment. 4. Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue. City Manager Evaluation Comments: Y Planning 1. Establishes a process of planning in anticipation of future needs and problems. ?. Participates in the establishment of reasonable goals/objectives for the City and each of' ts Departments. 3. Achieves goals/objectives which are the direct responsibility of the City :Manager in a timely and professional manner. 4. Assists and coordinates with the City Council and staff in the implementation of all city goalsiobjectives. Continents: Staffing I . Recruits and retains qualified personnel for City positions. Initiates corrective action to improve job performance, when needed ._ 3. Effectively manages personnel issues including employee insurance fringe benefits, promotions, pensions, performance evaluations and union negotiations. Comments: 2 City Manager Evaluation Supervision I. Encourages Department Heads to make decisions within their own jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. ?. Instills confidence and initiative in subordinates and emphasizes support rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City employees. Comments: Relations with Council I. Responds to requests for information or assistance by the Council and/or by individual Council Members. 2. Adequately informs the Council of current issues. 3. Accepts and responds to constructive criticism and advice. 4. Carries out the directives of the Council as a whole, rather than those of any individual Council Member. 5. Assumes responsibility for staff performance. Comments: 3 City Manager Evaluation Reporting 1. Provides the Council with reports concerning matters of importance to the City. 2. Reports are accurate and comprehensive. 4 j. Reports are generally produced through own initiative, as well as when requested by Council. Comments: LN Citizen and Intergovernmental Relations 1 Handles citizens' complaints and questions in a professional and prompt —_ manner. ?. Willingness to meet with members of the community and discuss issues of concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate to the City. Comments: ^A ' Profession allPersonal Characteristics 1 • Invests sufficient effort and time in being diligent and thorough in the performance of job responsibilities. Demonstrates willingness to attend seminars/conferences to be kept 25 informed of new legislation, methods and techniques. 3. Demonstrates professional personal appearance. �7 4 City Manager Evaluation 4. Professional presence - Adequately represents the City with other units of government, professional associations and civic groupsiorganizations. Comments: Council Observations 1. During the coming year, in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments: _l ?. What areas do you observe most need improvement? Why?y. Do you have any constructive Positive ideas as to how the city Manager can improve these areas? Comments: 3. Two things that the Manager does now that I would most like him to continue: f 0 5 City Manager Evaluation 4. Two things that the Manager does now that I would most like him to discontinue: a_ Two things that the Manager does not do now that I would most like him to do: Lei 6A_AA_J- Name and Title of Person Performing valuation Date Meeting Type: Regular Meeting Date: 02-06-01 AGENDA REPORT AGENDA Heading Considerations Item g No. tasks 1-3 only. Once the design is complete, the city will be working with the county to obtain funding for the CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: PROPOSAL BY SSA TO DESIGN LEFT TURN LANES ON N. ATLANTIC AVENUE DEPT./DIVISION: STREETS/PUBLIC WORKS Requested Action: City Council consider the design proposal from SSA for a north and southbound left turn lane on N. Atlantic Avenue at the intersection of W. Central Blvd. Summary Explanation & Background: The city together with Brevard County Public Works is attempting to get this project off the ground. The city has available $15,924.31 in county road impact fees than can be utilized for the design cost of $6,700, tasks 1-3 only. Once the design is complete, the city will be working with the county to obtain funding for the road improvements. The city also has $15,618 available from the Villages of Seaport traffic light escrow account that can be utilized for this project. I recommend we move ahead with this project. Exhibits Attached: SSA proposal; Brevard County's letter of 1-2019-01 City Manager'.s Office Department STREETS/PUBLIC WORKS cape-atl4r\6y do mems\ad 6` \M 01 29%01 12:10 FAX 1 407 633 2074 PLANNING&ZONING 0 002 EA EVAN BOARD OF COUNTY COMMISSIONERS FLORIDA'S SPACE COAST 6reraro County Plamng an0 Zoning OrOce TalcPho^P (324) B 2069 2725 jwdge Fran JamicWay Fy[ (324) 633-2074 Y,e-. Florida 3294C January 29, 2001 Bennett Boucher, City Manager City of Cape Canaveral Post Office Box 326 Cape Canaveral, FL 32920-0326 Dear Mr. Boucher: The Technical Advisory Committee for Transportation Impact Fee Benefit District 9 will meet at 3;00 p.m. on Wednesday, February 7, 2001 in the Planning and Zoning Conference Room on the first floor of Building A at the Brevard County Government Center. The purpose of the meeting will be to prepare recommendations for consideration by the Board of County Commissioners concealing impact fee project appropriations. During the course of the fiscal year, $18,015.00 was collected within Cape Canaveral. The County has retained $900.075 for program administration. On March 14, 2000 the Board of County Commissioners appropriated $1,644.94 from Fiscal Year 1999/2000 collections for Tower Boulevard. Approximately, $455.00 in interest collected during the course of the fiscal year is attributable to Cape Canaveral's collections. Therefore, my estimate of funds available to the City is 515,924.31. If you have any questions please give me a call. Ve ,truly yours, Stephen . Swanke, AICP Planner 01.29.01 12:10 FAX 1 107 633 2071 PLANNING&ZONING z001 BREVARD COUNTY PLANNING AND ZONING OFFICE FACSIMILE TRANSMITTAL SHEET TO: FROM: Bennen Boucher Stephen M Swmke, AICD COMPANY: DATE: Cay of Cape Canaveral 01/29/01 FAX NUMBER: 101A.L NO. OF PAGES INCLUDING COVER (321) 799-3170 2 PHONE NU1riBER: SENDER'S PHONE NUMBFK: (321) 868-1230 (321) 633-2069 RE: SENDER'S FAX NUMBER; TAC Mem (321) 633-2074 ❑ URGENT ❑ FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE NOTES/C(3MMENTS: Hard Copy to follow by mad. 2725 JUDGE FRAN JAMIESON WAY VIERA, FLORIDA 32940 January 26, 2001 SSA Mr. Bennett C. Boucher City of Cape Canaveral 105 Polk Avenue Cape Canaveral, FL 32920-0326 RE: SSA Fee Proposal for Design of Left Turn Lanes at Central / North Atlantic Avenue Intersection Dear Ed: Per your request, Stottler Stagg & Associates, Architects, Engineers, Planners, Inc. (SSA) is pleased to present our engineering fee proposal for design drawings of two (2) left turn lanes along North Atlantic Avenue at the Central Avenue intersection. In general SSA's work will include field location/topographic surveys, design drawings, bid documents and construction support activities. As this roadway segment is County -maintained, it is understood that the traffic light and control box will be upgraded (for turn signals) by the County. SSA's specific Scope of Services is as follows: SSA SCOPE OF SERVICES Task 1 - Field Surveys: SSA will perform field location surveys at the North Atlantic Avenue/Central Avenue road intersection. Field work will include transition lane areas and supportive topographic cross sections. Base maps will be prepared for design drawings. Task 2 — Preliminary Desions: SSA will prepare preliminary designs for the intersection and then meet with City staff and Brevard County to review concepts. Upon review and approval, SSA will prepare final design drawings. Task 3 — Final Drawings / Bid Documents: SSA will finalize the turn lane drawings and prepare the construction bid package for the City. While Brevard County approval is required, it does not appear that a SJRW MD general permit will be necessary. Any permits other than the County permits, can be prepared by SSA as an additional service item. All permit application fees will be paid for by the City. Task 4 — Construction Inspection: SSA will provide construction support -services which will include: • Pre-bid and pre -construction meeting support • Inspection of construction (20 hours/week) • Support of construction close-out, coordination of Contractor record drawings A very important task with this construction will be the coordination of the Contractor's maintenance of traffic plan (MOT). It may be necessary to close the intersection and detour traffic for short periods of time. This will require coordination with the Port Authority, Brevard County, City staff and Fire/Police Departments. STOTTLER STAGG tee. ASSOCLATES ARCHITECTS • ENGLNEERS • PLANNERS, MC. 8680 North Atlantic Avenue Y. 0. Bur 1630 Cape. Canaveral, Florida 3'x920 ' Tel 321-753.1320 Fax 321783-7065 Lic. #AAC000329 4EB0000762 #LB00061-00 c:\civil\oroiects\or000sallo-aardulski lett turn lanes.doc Mr. Bennett C. Boucher January 26, 2001 Page 2 SSA Fee Proposal — Left Turn Lanes ca-) Central/North Atlantic Ave SCHEDULES AND FEES Schedules: Upon receipt of written authorization to proceed SSA will begin work within a week. Approximately two (2) weeks will be required to obtain the surveys and prepare preliminary plans. Final schedules will be prepared following City/County reviews. Fees: SSA fees for Tasks 1 through 3 will be a lump sum fee of $6,700.00. Printing will be charged to the City at SSA's cost plus 15% percent. SSA fees for Task 4 will be invoiced at SSA's standard hourly rates not to exceed $5,800.00 without City authorization. This construction budget is based on the Contractor taking four (4) weeks to complete the work. Fees will be invoiced once a month based on a percentage of work completed (plus any hourly work) and will be due within 30 days of receipt. The City of Cape Canaveral and SSA respectively bind themselves, their partners, successors, assigns and legal representative to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants to this Agreement. Neither the City of Cape Canaveral nor SSA shall assign, sublet or transfer any interest in this Agreement without the written consent of the other. The terms and conditions of this proposal are effective through January 15, 2001. Acceptance after this date may necessitate increased fees or altered conditions. Ben, we are looking forward to working with the City on this project. Sincerely, Stottler Stagg & Associates Architects, Engineers, Planners, Inc. John A. Pekar, PE Vice President JAP:jls cc: Ed Gardulski c:lcivilloroiectslor000sallo-aardulski left turn lanes.doc ACCEPTANCE: M TITLE: DATE: Meeting Type: Regular Meeting Date: 02-06-01 AGENDA Heading Considerations Item 9 No. Exhibits Attached: AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: AUTHORIZATION TO BID THE MANATEE PARK BOARDWALK PROJECT DEPT./DIVISION: PARKS & RECREATION Requested Action: City Council give staff authorization to bid the Manatee Park Boardwalk Project as presented by the recreation director. Summary Explanation & Background: This project is a budgeted item and is funded with a $112,500 FRDAP grant. Estimated project cost is $150,000. I support the recreation director's recommendation to bid this project. Exhibits Attached: Recreation director's memo of 0 1 -3 1 -01 City Manager's Office Department PARKS & RECREATION capS-,fqijcirh\my docurrE ntsladnAO41 fcil\meehng\2001\02-06-01\boardwalk.doc CITY OF CAPE CANAVERAL PARKS & RECREATION DEPARTMENT 7300 N. Atlantic Avenue *P.O. Box 326 Cape Canaveral, Florida 32920 E-MAIL: parknrec@iu.net (321) S6S4227 MEMO TO: Mayor and Council Members FROM: Nancy Hanson, Parks &. Recreation Director DATE: January 31, 2001 RE: Authority to Bid Boardwalk Project Find attached a copy of the site plan for Manatee Park and a detail drawing of the Boardwalk. Bid documents and drawings were prepared by Stottler, Staggs & Associates and have been reviewed by the City Manager, Building Official, City Attorney and myself. The bid documents request alternate bids for the use of recycled lumber for walkway decking w /stainless steel screws and interior plywood ceiling closures on the roofs. I am seeking your approval of the project and authority to bid based on the drawings and bid documents prepared by the City's engineers. The project inspector will be our building official, Morris Reid. Funding for the Boardwalk Project is included in this fiscal year's budget with $112,500 being funded by the FRDAP grant. The project is expected to cost $150,000. City of Cape Canaveral Manatee Sanctuary Park Boardwalk City of Cape Canaveral, Florida SSA Job No. 99021 BID SCHEDULE BASE BID (Option 1): Boardwalk construction as shown, in entirety, on Contract Drawings; using common cut rafter roof for observation decks and 2 x 8 wood with stainless steel nails for walkway decking. Total Lump Sum Price $ In Words BASE BID (Option 2): Boardwalk construction as shown, in entirety, on Contract Drawings; using common cut rafter roof for observation decks and Trex composites with stainless steel screws for walkway decking. Total Lump Sum Price $ In Words BASE BID —ALTERNATE 1 (Option 1): Base Bid; substituting use of prefabricated truss roof, in lieu of common cut rafter roof, for observation decks and wood walkway decking. Total Lump Sum Price $ In Words BASE BID —ALTERNATE 1 (Option 2): Base Bid; substituting use of prefabricated truss roof, in lieu of common cut rafter roof, for observation decks and Trex composites for walkway decking. Total Lump Sum Price $ In Words BASE BID —ALTERNATE 2 (Option 1): Base Bid —Altemate 1 (Option 1) including interior plywood ceiling closures. Total Lump Sum Price $ In Words BASE BID —ALTERNATE 2 (Option 2): Base Bid —Alternate 1 (Option 2) including interior plywood ceiling closures. Total Lump Sum Price $ In Words Acknowledgment is hereby made of the following Addenda received since issuance of Plans and Specifications: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: END OF SECTION 00300 BID 00300-3 + a yLIFT ShI!`IIONn5E11 CIIT__ FEP 011H 782. I'(: I`i() _ 6' f FL FSId(� CENTRAL BOULEVARD - - CENTF F' Fvl F5ti11 T _ _1`J (X (X a V) u O O Zm / L- � DRAINA;E ESMi 0 cr i� FUTURE 1 PAVILION/RESTROOM 1 1 T©P OF BANK _ 5lL A: 2+17.06 I I 0 FSET: 32.42 R STA: 215.38. OFFSET: 5.68 t GATE I ST. 2+38.33 1 - - OF ET: 34.09 R STA. 2' 7.86 LuEXISTING / - I u STA: J36.65 36ROFFSET: .36 R. OFF ET 40.08 R EXIS iiNG SHELL _ Z STA' 2t37.12 _ S :I +26.25 PARKING AREA "EXISTING STABILIZED 1 1 1 OFFSET: 49.38 R O F a7.o5 R SITE ACCESS DRIVEWAYA 1 Z Z FUTURE Q STA: EDUCATIONAL KIOSKOFFSET:J+.34,82 709,. 3+27.82 `1 a ET: 27.1 J _ _ 3+55 SET: 2 31 R 1 1 STA: P+36.39 , OFFSET: }7.15 STA: I +54.50 I STA 3+57.78 1 \\\ OFFSET: 4.93 R;'_ + ET: 3.40 R 1 \ ST 3+55 _ STA: 3+81.37 OFFSET: 8.62. R, _ OFFSET: 5.26 R STA: �'4 05.68 - � STA: 4+00.87 , OFFSET: II -05 R - OFFSET: 16.66 R STA: T: 26.9 \ STA: �4I+06.17 � - OFFSET: 26.46 R OFFSET: 4 .65 R 03 R I 7$TA: 4+07.41 \ STA: +84.59 OFFSET: 2. \ OFFSET: 6.54 R MANATEE STA: 4+06.91 STA:a+83.65- - + OFFSET: 33.35 R PARK QA 4+94.64 OFFSET: b0.80 R tfFFSET: 40.27 R (10.67 ACRES) FUTURE S7A:15+41� I''' - STA: 4+93.69 5' TRAIL \ \ OFFSET: 71.32 - _OFFSET: 52.23 R 'STA: 5+42.68 \ IFFSET: 50.05 R STA: 5+ 1.47 \ \ OFFSET: 65.36 R - - TA- 5+42.21 \ I FFSET: 56.06 R \ STA: 5162.27 STA:95 \ OFFSET: 7 .00 R - OFF T: 54.73 R \ I\ NOTES: STATION AND OFFSET TAKEN FROM CENTER OF 8" PILINGS. OFFSETS AT RIGHT ANGLES (90') TO BASELINE. i I � d,l Meeting Type: Regular Meeting Date: 02-06-01 AGENDA REPORT AGENDA Heading Resolutions [tem 10 No. the reuse service and backflow device for residential units. CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 2001-04, ESTABLISHING A RECLAIMED WATER CONNECTION FEE SCHEDULE DEPT./DIVISION: WATER RECLAMATION/PUBLIC WORKS Requested Action: City Council consider adoption of a new water reclamation connection fee. Summary Explanation & Background: All the planned reuse phases have been constructed. The multiple grants the city received to subsidize reuse connections during construction have been depleted. r Therefore, staff is recommending the attached connection fee schedule that is based on the total cost of installing the reuse service and backflow device for residential units. Multi -family and commercial services: property owner shall provide backflow device. Additionally, the public works director is working on a policy to handle future connections and extensions of the reuse distribution system. I recommend approval. Exhibits Attached: Resolution No. 2001-04 City Manager's Office Department WATER RECLAMATION/PUBLIC WORKS ca y docu n ouncil\meeting\2001\02-0601\2001-04.doc RESOLUTION NO. 2001-04 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ESTABLISHING A RECLAIMED WATER CONNECTION FEE SCHEDULE WITHIN THE CITY OF CAPE CANAVERAL, FLORIDA PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 78-177 of the Code of Ordinances of the City of Cape Canaveral provides for the establishment of a reclaimed water connection fee; and WHEREAS, the City of Cape Canaveral has constructed a reclaimed water transmission and distribution system to provide public access irrigation of commercial areas and residential lawns; and WHEREAS, the City of Cape Canaveral has determined that reconnection fees are charged at cost to the reclaimed water customer. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Florida, as follows: SECTION 1. The following reclaimed water connection fee is hereby established; a) Single Family, Townhouse, Duplex And Triplex Unit $475.00 for each required backflow device b) Multi -Family -Apartment Complexes, Condominium Developments and Mobile Home Parks $500.00 for each existing backflow device installed by the property owner c) Commercial And Industrial $500.00 for each existing backflow device installed by the property owner SECTION 2. City Council shall annually review this reclaimed water connection fee schedule. SECTION 3. If any provision, paragraph, word, section or article of this resolution is invalidated by any court of competent jurisdiction, the remaining City of Cape Canaveral Resolution No. 2000-04 Page 2 provisions, paragraphs, words, sections, and articles shall not be affected and shall continue in full force and effect. SECTION 4. The resolution shall become effective upon adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 6th day of February, 2000. Rocky Randels, MAYOR ATTEST: FOR AGAINST Burt Bruns Sandra O. Smith, CITY CLERK Buzz Petsos Rocky Randels Richard Treverton APPROVED AS TO FORM: Larry Weber Kohn Bennett, CITY ATTORNEY 11Cape-ntlcityclerklCityClk\Resolutions\FEESIReclaimed Water Connection 2001.doc Meeting Type: Regular Meeting Date: 02-06-01 AGENDA Heading Discussion Item ] ] No. the city in formally establishing a storm water utility. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: OVERVIEW OF A STORM WATER UTILITY DEPT./DIVISION: FINANCE/ADMINISTRATION Requested Action: The city treasurer will present an overview of what encompasses a storm water utility. Summary Explanation & Background: This is being presented to inform' City Council about what a storm water utility is and what is involved in establishing said utility. The city will be awarded a grant from the St. Johns River Water Management District later this month to assist the city in formally establishing a storm water utility. No action required —presentation and discussion only. Exhibits Attached: *Please bring hand-out that was distributed on 01-31-01 City Manager's Office Department FINANCE/ADMINISTRATION _cap*jsi irfiCmy doc�merits\ac�i'iSC�ncil\meeting\2001\02-06-01\stormwater.doc Meeting Type: Regular Meeting Date: 02-06-01 AGENDA Heading Discussion Item 12 No. Please advise. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: DISCUSSION; BREVARD COUNTY SCHOOL BOARD'S POLICY ON THE USE OF DISTRICT FACILITIES DEPT./DIVISION: LEGISLATIVE Requested Action: City Council review and comment on the "use of district facilities" policy as requested by the school board superintendent. Summary Explanation & Background: The school board is looking to revise its existing use of district facility policy and is seeking our input. Example: Allow after hours use of playground and fields. Please advise. Exhibits Attached: School board's letter of 1/12/01 City Manager's -Office Department LEGISLATIVE cape-pb\Kt Vit y docume is\adtni u eeting\2001 \02-06-Ullschool board.doc School Board of Brevard County 2700 Judge Fran Jamieson Way • Viera, FL 32940-6699 Richard A. DiPatri, Ed.D., Superintendent January 12, 2001 Mr. Bennett Boucher Cape Canaveral City Manager 105 Polk Avenue Cape Canaveral, FL 32920 Dear Mr. Boucher: Brev Public Schools On behalf of the Brevard County School Board, I am writing to seek your input regarding the district's policy on the use of facilities. The Brevard County School Board is in the process of reviewing all of its policies and this is one that affects you and which we think is of most importance to you and your residents. We are very much interested in promoting the maximum use of facilities for students and the greater community of Brevard County. Please review the enclosed material and make any suggestions by February 9, 2001. In the meantime, if you have any questions please do not hesitate to call Roseann Bennett (633-1000, ext. 307) or Mark Langdorf (633-1000 ext. 620). Sincerely, Richard A. DiPatri, Ed.D. Supermtendent Enclosures cc: School Board Members Gene Burkett, Associate Superintendent — Fiscal Services Mark Langdorf, Director — Office of Risk Management Roseann Bennett, Superintendent's Staff Mayor Rocky Randels Phone: (321) 631-1911 • FAX: (321) 633-3432 An Equal Opportunity Employer • A Drug -Free Workplace THE SCHOOL BOARD OF PROPERTY BREVARD COUNTY (FLORIDA) 7510/page 1 of 4 USE OF DISTRICT FACILITIE The School Board believes that the grounds and facilities of this District should be made available for community purposes, provided that such use does not infringe on the orifi nal and necessary purpose of the property or interfere with the educational program of the schools and is harmonious with the purposes of this District. The Board v, -J1 permit the use of District grounds and facilities when such permission has been requested Linwriting by a responsible organization or a group of citizens and has been approved by the Superintendent. Use by School -Oriented Organizations and Groups There shall be no charge for use of school facilities and equipment to approved groups and organizations related to and connected with the school, students, and/or activities and events directly related to the operation or support of the school. Swimming pool use is an exception. All pool usage shall be consistent with the adopted fee schedule for use of pools. Custodial services shall be rendered at no charge to school -oriented groups described above, if the use of the facilities occurs during hours normally covered by school custodians, and if the event or activity does not create additional need for custodial services. School kitchens must be operated by regular cafeteria employees only. Charges -will be assessed for the actual hourly rate, including applicable fringe benefits, for cafeteria employees on duty during the use. Use by Non school- On' ented Organizations and Groups There shall be a charge for the use of school facilities and equipment to groups and organizations not directly school related and/or oriented. Usage charges shall be established by the Superintendent and shall be based upon the facilities being used. Payment shall be made in advance by check payable to the School Board of Brevard County, Florida. A representative of the school shall be on the school grounds during the hours of use of facilities, except for playgrounds. Custodial services are included in the basic facility usage fee except when additional services are needed and/or when the use of the facility occurs outside normal hours when a representative of the School Board is not on the school campus. Charges made for extra custodial services described above shall be the hourly rate, including applicable fringe benefits, of the employee assigned. A qualified employee must supervise the operation of major equipment in cafeteria, shops, etc. Charges will be assessed for the actual hourly rate, including applicable fringe benefits, for the employee on duty during the use. THE SCHOOL BOARD OF BREVARD COUNTY (FLORIDA) Long -Term Use PROPERTY 7510/page 2 of 4 Long-term use agreements for school facilities shall be executed by -w-ritten contract. When a standardized agreement has been adopted by the School Board for use of specific types of facilities, such agreement shall be executed. When uses have not been made the subject of standardized agreements, the Superintendent shall negotiate in conjunction with the Board attorney, a specific agreement for approval by the Board. Use of Equipment A. Rental Equipment, other than the normal furnishings of a particular facility, is not available for rental except by special permission of the superintendent. No property or equipment shall be used for any of the following purposes: 1 commercial or personal gain ?. programs involving any form of gambling or any illegal activity 3. private teaching, except by accredited institutions of higher education 4. activities in violation of any Board regulation 5. by any organization or party which believes in or teaches directly or indirectly, the overthrow of the governments of the United States, the State of Florida, and/or Brevard County B. Intent The intent of this policy may not be circumvented by any agency or organization described herein through use of the School Board/County Commissioner Recreation Agreement, or similar agreements. C. Denial of Use The Superintendent may deny use of facilities or equipment to any agency or organization whose purpose in using District facilities and/or equipment is considered by the Superintendent to be incompatible with this rule. THE SCHOOL BOARD OF PROPERTY BREVARD COUNTY (FLORIDA) 7510/page 3 of 4 Use of District Vehicles Personal use of District -owned vehicles shall be as follows.- A. ollows: A. Board security, officers may be provided with vehicles on a twenty-four (24) hour basis, if authorized by the Superintendent. These vehicles are classified under IRS section 274(d) as qualified rionpersonal use vehicles; used by law enforcement officers. Personal use must be incidental to law-enforcement functions, such as being able to -report directly from home in an emergency situation. B. All other personal use of District -owned vehicles, such as commuting to and from work, is prohibited, unless authorized by the Superintendent. The value of any personal use will be reported annually on the employee's W-2 as tameable income subject to current Internal Revenue Service rules. Temporary Facilities The Superintendent shall be authorized to lend temporary relocatable buildings to governmental agencies under the following provisions: A. The period of use will be for one (1) year with an option to renew for an additional year, but not to exceed a combined period of three (3) years_ B. The use of the temporary relocatable building shall be that of the Primary governmental unit requesting the agreement and for a purpose not in conflict with any of the stated Board policies. C. Preference shall be given to governmental agencies which provide a primary or secondary service to the School District. D. There shall be no expense to the Board for the maintenance and care of the facility during the use period, and it shall be returned at the end of the use period in like or better condition. Expenses incurred by the Board in relocating a building shall be reimbursed by the requesting governmental agency. Should all or any part of the District's community be struck by a disaster, the Board shall make District grounds and/or facilities available, at no charge, for the housing, feeding, and care of victims or potential victims when requested by local, State, or Federal authorities_ THE SCHOOL BOARD OF BREVARD COUNTY (FLORIDA) PROPERTY 7510/page 4 of 4 The Superintendent shall develop administrative guidelines for the granting of permission to use District facilities including a schedule of fees. Such guidelines are to include the following: A_ Each user shall present evidence of the purchase of organizational liability ZD insurance to the limit prescribed by District administrative guidelines. B. Use of school equipment in conjunction with the use of school facilities must be requested specifically in writing, and may be granted by the procedure by which permission to use facilities is granted. The users of school equipment must accept liability for any damage or loss to such equipment that occurs while it is in their use. Where rules so specifyno item of equipment may be used except by a qualified operator. C. Users shall be liable financially for damage to the facilities and for proper chaperonage. No liability shall attach to this District; or any of its employees and officers, specifically as a consequence of permitting access to these facilities. F.S. 230.22(2), 230.23, 230.33(4), 235.02 Memo To: Honorable Mayor and Members of City Coyn4piI From: Bennett C. Boucher, City Manager' Date: February 1, 2001 1. Re: CITY MANAGER'S REPORT The following is a brief outline of programs and issues in the "works": • Requesting City Council's permission to decommission our city float, "Alliance". It is unsafe per the recreation director. • The city attorney, fire chief and commander are reviewing concepts for amending the city's fireworks code and staffing requirements for the (4`h) of July; will have a recommendation to City Council in March. • The Avon -by -the -Sea homeowners group will have their annexation meeting on 02-17-01. If the city is petitioned to annex said area, I will task the evaluation report that is required to City Planner Todd Peetz. • Donation by Mr. Bennix: need some guidance from council on what projects to fund. Examples: city entrance areas, SR Al project, parks. • Sand fences are constructed; need City Council to set a volunteer work date and double check permissions from adjacent property owners. • 1 am working with grant writer Amy Adams of Cape Canaveral Scientific, Inc. to identify any grant opportunities for the city. • Attorney Roper informed me that the city prevailed on Szapors appeal to the 5`h District Court of Appeals in Daytona Beach. I am requesting that City Council retain Attomey Roper to seek title of this property to the city so we can develop it as a neighborhood park. • Our water reclamation personnel are doing an excellent job in maintaining 50-65 PSI on our reuse distribution system and are shaking down the system. If you have any questions, please contact me anytime. 0 Page 1