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Packet 01-16-2001
�54AcE g 9 City of Cape Canaveral r N f x2 CITY OF CAPE a RAVER u CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY January 16, 2001 7:00 PM AGENDA CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: PRESENTATIONS: Holiday Beautification Awards Residential Multi-Family Commercial 231 Coral Drive 8600 Ridgewood Ave. 8810 Astronaut Blvd. Acceptance of $300K Donation from Mr. William Bennix CONSENT AGENDA: 1. City Council Regular Meeting Minutes of November 8, November 21 and December 5, 2000. 2. Towing Agreement with A-Beeline Towing 3. Towing Agreement with Spaceport Amoco 4. Award Bid #01-02, Concrete Construction Services 5. Award Bid #01-03, Fertilization, Insect, Disease and Weed Control. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone (321) 868-1200 • FAX(321) 799-3170 . fcn.state.fl.us/cape/ e-mail: cape@iu.net City of Cape Canaveral, Florida City Council Regular Meeting January 16, 2001 Page 2 6. Cooperative Purchase of a Utility Truck with a crane, in the amount of $41,307 from the Sewer Fund. RESOLUTIONS: 7. Motion to Approve: Resolution No. 01-01, City Attorney Contract Renewal A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AUTHORIZING THE ANNUAL RENEWAL OF THE LEGAL SERVICES CONTRACT WITH THE LAW FIRM OF AMARI, THERIAC, P.A., BY AND THROUGH KOHN BENNETT AS A MEMBER OF THE FIRM, TO PROVIDE LEGAL SERVICES TO THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. 8. Motion to Approve: Resolution No. 01-02, Requesting the State Legislature to support legislation to exempt personal information on certain family members of code enforcement officers as well as former code enforcement officers. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY FLORIDA, REQUESTING THE STATE OF FLORIDA LEGISLATURE TO SUPPORT LEGISLATION AMENDING SECTION 119.07(3)(i),1, FLORIDA STATUTES, TO EXEMPT CERTAIN INFORMATION PERTAINING TO THE SPOUSES AND CHILDREN OF CODE ENFORCEMENT OFFICERS FROM PUBLIC INSPECTION, EXAMINATION, AND DUPLICATION; REQUESTING THE ENACTMENT OF LEGISLATION TO AMEND SECTION 119.07(3)(i),1, FLORIDA STATUTES, TO INCLUDE LANGUAGE TO EXPAND EXEMPTIONS TO"ACTIVE OR FORMER' CODE ENFORCEMENT OFFICERS; PROVIDING FOR AN EFFECTIVE DATE. 9. Motion to Approve: Resolution No. 01-03, Amending the 2000/01 Annual Budget and City Treasurer's Report A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AMENDING THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, SPECIAL REVENUE FUNDS,AND CAPITAL IMPROVEMENT BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000,AND ENDING SEPTEMBER 30,2001; PROVIDING FOR AN EFFECTIVE DATE. DISCUSSION: 10. Phase IV Reclaimed Water Project Update, SSA, Consulting Engineers REPORTS: AUDIENCE TO BE HEARD: Comments will be heard on items that do not appear on the agenda of this meeting. Citizens will limit their comments to five(5)minutes. The City Council will not take any action under the"Audience To Be Heard"section of the agenda. The Council may schedule such items as regular agenda items and act upon them in the future. REPORTS CONTINUED: City of Cape Canaveral, Florida City Council Regular Meeting January 16, 2001 Page 3 ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes,the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting,that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office(868-1221)48 hours in advance of the meeting. KURT D. PANOUSES, P.A. ATTORNEY AND COUNSELOR AT LAW 140 SIXTH AVENUE POST OFFICE BOX 033148 INDIALANTIC, FLORIDA 32903 TELEPHONE FAX (321) 729-9455 (321) 768-2655 December 27, 2000 I` City of Cape Canaveral Attn: Andrea Bowers, City Treasurer 2 Polk Avenue Cape Canaveral, Florida 32920 RE: Charitable Donation Dear Ms. Bowers: Enclosed please find check 97818 made payable to the City of Cape Canaveral from my client,William Bennix. Mr.Bennix is a long time resident of Cape Canaveral. Mr.Bennix is giving the funds to the City as a charitable donation under code section 170(c)(1)to be utilized for public (beautification) purposes. Suggested applications of the funds are: covered bus stops, benches at parks and recreational facilities in addition to flowers and other landscaping purposes to beautify the City of Cape Canaveral. Mr.Bennix requests some input on the application of the funds. In addition,please confirm the acceptance of the funds by the City for public (beautification) purposes. Mr. Bennix requests this acknowledgment for his income tax reporting purposes as a charitable donation for the calendar year 2000. Sincerely, Kurt . Panouses KDP/cle Enclosure cc: William Bennix BOARD CERTIFIED IN WILLS,TRUSTS&ESTATES LAW•CERTIFIED PUBLIC ACCOUNTANT CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida WEDNESDAY November 8, 2000 5:00 P.M. MINUTES Call to Order: Pledge of Allegiance: Roll Call: Council Members Present Council Member Absent Richard Treverton Mayor Pro Tem Buzz Petsos Larry Weber Burt Bruns Mayor Rocky Randels Others Present City Manager, Bennett Boucher City Clerk, Sandra Smith New Business: 1. Mayor Randels read resolution No. 2000-45 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; CERTIFYING THE RESULTS OF THE GENERAL ELECTION OF NOVEMBER 7, 2000; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Bruns and seconded by Mr. Weber to approve the general election results of November 7, 2000 as outlined in Resolution No. 2000- 45. The resolution passed 5-0, with voting as follows: Mr. Bruns, For; Mr. Randels, For; Mr. Treverton, For; and Mr. Weber, For. There being no further business, the meeting adjourned at 8:10 p.m. Rocky Randels, MAYOR Sandra Smith, CITY CLERK \'.cape-nncityclerk\cityclk\minutes�regulm\2000,.11-08-00 certify elections.doc CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY November 21, 2000 MINUTES CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: Council Members Present Larry Weber Richard Treverton Burt Bruns Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Others Present City Manager, Bennett Boucher Assistant City Attorney, Mark McQuagge City Clerk, Sandra Smith OATH OF OFFICE: 1. City Attorney, Mark McQuagge, administered the oath of office to newly elected Mayor Rocky Randels Mayor Randels made comments solicited from residents: • Preserve residential flavor of biking and walking • Encourage businesses • Focus on basics of everyday services, i.e. Street lighting, sidewalks, • More outdoor youth activities • Little league area improvements • Continue code enforcement • Really like the reclaimed water • Publicize the good accomplishments • Clear vacant lots • Residents see the council recognizing problem areas and addressing them that they are unable to do themselves Cape Canaveral City Council Regular Meeting Minutes November 21, 2000 Page 2 RESOLUTIONS: 2. Mayor Randels read Resolution No. 2000-46 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ELECTING A MAYOR PRO TEM. A motion was made by Mayor Randels and seconded by Mr. Bruns to appoint Buzz Petsos as Mayor Pro Tem. The motion passed unanimously, 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 3. Mayor Randels Read Resolution No. 2000-47 by title. A RESOLUTION APPOINTING A REGULAR MEMBER TO THE CODE ENFORCEMENT BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Petsos and seconded by Mr. Bruns to approve the resolution appointing Craig Stewart as a Regular Member of the Code Enforcement Board, with a term to expire on October 1, 2003. The resolution passed unanimously 5-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 4. (Tape 1, 380) Mayor Randels read Resolution No. 2000-48 by title. Resolution No. 2000-48, Re-appointing Members to the Beautification Board (Martha Carroll and Jean Simoes), terms to expire November 1, 2002 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; REAPPOINTING TWO MEMBERS TO THE BEAUTIFICATION BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Mr. Brans and seconded by Mr. Weber to approve Resolution No. 2000-48. The resolution passed unanimously 5-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 5. (Tape 1,449) Mayor Randels read Resolution No. 200049 by title. Re-appointing an Alternate Member to the Board of Adjustment (Paula Collins), with a term to expire October 1, 2003. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; REAPPOINTING AN ALTERNATE MEMBER TO THE BOARD OF ADJUSTMENT OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE Cape Canaveral City Council Regular Meeting Minutes November 21, 2000 Page 3 A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Weber to approve Resolution No. 2000-49, reappointing Paula Collins as an alternate member to the Board of Adjustment with a term to expire on October 1, 2003. The resolution passed 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. CONSIDERATIONS: 6 City Clerk, Sandra Smith, presented a Consent Agenda Policy for Council consideration as follows: CONSENT AGENDA All items brought before the City Council on the Consent Agenda are to be approved by a single motion. Such requests shall include, but not be limited to: • Approval of the minutes • Proclamations (unless a special presentation is to be made) • Bid recommendations for items which were approved by the City Council during the budget process and which are permitted under the provisions of the City Code • Certain fee waivers for licenses, sign permits, etc. as permitted by City Code • Payment of contracts • Map approval, reports, bids and agreements that have been previously discussed • Other minor events that, in the City Manager's opinion, do not significantly impact the normal service delivery capacity of the City. Consent Agenda items may be read for the benefit of the listening audience. On a non-standard item, the Mayor may briefly explain the item being approved. Any Council Member, resident or taxpayer has the prerogative to remove an item from the Consent Agenda for discussion or tabling purposes in order to maintain good public relations and citizens' confidence. Consent agenda items are approved en masse by one vote of the Council; however, each item within the consent agenda shall be separately recorded in the minutes. A motion was made by Mr. Weber and seconded by Mr. Bruns to approve the Consent Agenda Policy as submitted; however, changing the phrase "should be read" to "may be read." Cape Canaveral City Council Regular Meeting Minutes November 21, 2000 Page 4 The motion passed 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 7. (Tape 1, 788) Appointment of League Voting Delegate/Director A motion was made by Mr. Petsos and seconded by Mr. Weber to appoint Burt Bruns as delegate and Richard Treverton as alternate to the Space Coast League of Cities. The motion passed 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. A motion was made by Mr. Bruns and seconded by Mr. Weber to approve Items 8 through 13 may by Consent Agenda 8. City Council Regular Meeting Minutes of October 17, 2000. Minutes were approved 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber; For. 9. Christmas Bonuses 2000 were approved 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 10.Waiving court fees for shuffleboard, tennis and racquetball, on Saturday, December 16th in conjunction with the 25th Anniversary Celebration was approved 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 11.The Outdoor Entertainment Permit for the Annual Reindeer Run/Walk for United Way of Brevard County was approved 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 12.The Brevard County Interlocal Agreement for Traffic Signal Maintenance Amendment was approved 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. 13. Plumbing Services for Back Flow Devices to Petro Plumbing, appropriating funds in the amount of$15,000 for Phase III were approved 5-0 with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mayor Randels, For; Mr. Treverton, For; and Mr. Weber, For. DISCUSSION: Cape Canaveral City Council Regular Meeting Minutes November 21, 2000 Page 5 14.(1080) SSA Inspection Service, Contract Administration Update City Manager, Bennett Boucher requested that this item be deferred until the December 2 meeting since the written report was just received. Mr. Pekar was present. REPORTS: (Tape 1, 1700) City Manager— Bennett Boucher o Mr. Boucher reported on the weekend shooting involving the Canaveral Precinct Deputy, John Potter. o Mr. Boucher commended City Clerk, Sandra Smith and reported that she would be Acting City Manager during his vacation in Italy December 16 through January 2. o Mr. Boucher reported on Project Impact. The City of Cape Canaveral is one of six communities designated by FEMA. We have preference developing programs and projects to mitigate disasters. Through networking, Brevard appears to be far advanced which will be advantageous in obtaining funding. A full time person will be needed to facilitate the Project. o Mr. Boucher reported that a meeting would be held next week with the Avon-by-the-Sea annexation committee. He stated that they appear to be getting serious about being annexed by either Cape Canaveral or Cocoa Beach. Audience • Mr. John Pekar, SSA reported on the water main break was caused by a boring pit incident with the reclaimed water contractor. The utility lines were unmarked on the utility identifying map provided to them. The auger bounced off the unmarked pipe, striking the water main. The problem was intensified because there are only two valves in the entire city to get the water turned off. It required that all water be turned off within the City. The water was restored about 8:00 a.m. Mr. Pekar stated that these water events are serious and could create claims against the City of Cocoa. There was a lot of disruption of business. The liability lies with the people who identified the pipes on the utility map. He opined that the City has been fortunate with this contractor, detecting problems all along. There has been 4.3 linear miles of pipe although there have been mismarked and unmarked pipes. Ultimately, the City may require more valves to be installed, although it is very expensive. Ocean Woods accommodated the City by opening their gates to provide a detour for traffic. They deserve commendation for their community spirit. • Mr. Leo Nicholas congratulated the Mayor on his re-election and wished everyone a happy Thanksgiving. Cape Canaveral City Council Regular Meeting Minutes November 21, 2000 Page 6 Public Works Director— Ed Gardulski o No report. City Clerk-Sandra Smith • No report. City Attorney— Mark McQuagge • Mr. McQuagge reported that the Community Appearance Board reviewed the application fee schedule recommended by City Council with no changes. • A draft resolution will be distributed for Council to review prior to the December Council meeting in regard to the Reclaimed Water Conflict Resolution with the City of Cocoa Beach Council Member - Larry Weber • Mr. Weber reported that 3,000 mangroves were planted last week at Manatee Sanctuary Park. He stated that they would need to be protected for at least a year. Mr. Gardulski related that signs would be erected defining the mangrove planting area. • In August the Cape Canaveral Volunteers cleared Brazilian Peppers and the County has continued the effort and has done an excellent job. • The third annual citywide cleanup will be conducted in January, focusing on the areas where camping occurs. The weekend of January 20 is suggested. Council concurred. He reported disappointedly, that Deputy Perry was transferred to Merritt Island, and Council queried to know his replacement for identifying the problem areas. Council Member— Richard Treverton • Mr. Treverton related that a Stormwater matching fund grant from SJRWMD has a deadline of December 8th for submission. He queried if the City could apply for funds for slip lining that has to be spent regardless. Mr. Bruns stated that he spoke to Griner Associates and Stormwater lines have not been identified for repair. Mr. Bruns reminded staff that the City needs a funding source such as a utility fee that has been proposed. The issue was raised long ago providing for preparatory research time to substantiate a referendum question that must be determined by late Spring. Mr. Boucher stated that he would pursue the matter. • Mr. Treverton commented on the School Resource Officer report. He stated that it is money well spent. Cape Canaveral City Council Regular Meeting Minutes November 21, 2000 Page 7 Council Member - Burt Bruns o Mr. Bruns thanked the City Clerk and Public Works Director for the heads up on the recent water main break. He reported that the Fire Chief and Sheriff's Department performed outstandingly. Everything worked really well. o Mr. Bruns reminded staff that Stormwater utility fees are to be addressed immediately after the holidays. o Mr. Gardulski and Mr. Boucher were instructed to remove the no turn on red light at North Atlantic. FDOT gave the approval to remove. o Mr. Bruns stated that this could be an opportune time to obtain parking at Center Street. o Mr. Bruns expressed appreciation for the Sheriff's department does an outstanding job patrolling the stop signs on Washington. o Mr. Bruns related that the City should write a commendation letter to the County for their work at Cherie Down Park. o Mr. Bruns reported that there have been four holes dug on the pedway going into Shorewood by their contractors. They have done a poor job of repairing. It should be repaired properly. o Mr. Bruns queried about the status of the Port interchange. Mr. Boucher reported that a three -lane bridge will be built and Highway 401 will be repaired. Mr. Boucher will also send a thank you letter to the executive director at the Port. o Mr. Bruns reported that the Commission on Aging meets on December 7th. Transportation, long-term care, housing issues will be addressed. Suggestions for other topics are solicited. o Mr. Bruns reported that additional $25,000 homestead exemption must be established by December 1 or we will be too late. He related that some criteria are age and income. The county passed the ordinance in the unincorporated areas. The City should research the feasibility and impact providing the additional exemption would have on our City's budget. Council concurred that the City must know the impact before passing this ordinance. Mr. Boucher related that the City could review this issue with the2001/2002 budget. Mayor Pro Tem - Buzz Petsos o Mr. Petsos related that we did not have a goal setting session last year and Council concurred that we should this year with a facilitator as recommended by City Manager, Bennett Boucher. o Mr. Petsos commended City Clerk, Sandi Smith for the electronic agenda and reminded staff that AJT is to appear before Council with a technology master plan. o Mr. Petsos queried how the City manages towing? Mr. Boucher explained that we do not have a contract with anyone and, therefore, rotate vendors with each call. o Mr. Petsos apologized for not turning in the City Manager's annual evaluation. He opined that it should be on the next agenda. Cape Canaveral City Council Regular Meeting Minutes November 21, 2000 Page 8 o Mr. Petsos queried, are we sending reclaimed water to Cocoa Beach? Public Works Director, Ed Gardulski responded that we are sending it to the river. Council concurred that the system is not on full time, as it should. o Mr. Petsos queried if any information has been received on permitting for the sand-fencing project? Mr. Gardulski reported that there is a lot of interest in our sand fence methods. Mr. Petsos stated that it is important to obtain the required permitting. Council concurred that the cost of approximately $10 per lineal foot as explained by Mr. Gardulski, or budget transfer should appropriate $10,000. Council concurred that two or three projects would need to be accomplished before turtle nesting season. o Mr. Petsos reported that the Florida League of Cities held a seminar on annexation at the League conference. He distributed literature obtained from the meeting. o Mr. Petsos also distributed a Legislative Policy Statement from the Florida League of Cities. o Mr. Petsos wished everyone a happy Thanksgiving Mayor— Rocky Randels o Mayor Randels recognized and thanked Linda Frank, Harris Sanitation for the garbage pickup notice during the holiday. o Mayor Randels requested a project status report from City Engineers, SSA. Council concurred. o Mayor Randels queried if Brazilian Pepper bushes could be removed from vacant lots? He related that the Ridgewood extension and Harbor Oaks hired the same contractor. Further, Ocean Woods would also contract them. Mr. Gardulski stated that it could be a problem using city equipment for private property. City Manager, Bennett Boucher related that he believes it would be ok, however, he would research to confirm. o Mayor Randels queried about the status of the Brown & Caldwell's report. Mr. Gardulski responded that everything is on schedule to timely submit for permitting. o Mayor Randels expressed concern that the City did not plant one tree last year. Consequently, the City cannot apply for Tree City certification There being no further business, the meeting adjourned at 8:55p.m. Rocky Randels, MAYOR Sandra Smith, CITY CLERK CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY December 5, 2000 MINUTES CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: Council Members Present Council Members Absent Larry Weber Mayor Rocky Randels Richard Treverton Burt Bruns Buzz Petsos City Manager, Bennett Boucher City Attorney, Kohn Bennett City Clerk, Sandra Smith Public Works Director, Ed Gardulski CONSENT AGENDA: 1. Sole Source Purchase of a Votechnics Stormwater Treatment System. City Manager Boucher explained that this system was included in the grant application. It is also a pilot program that would run through the reclaimed water system and could potentially eliminate one of the city's major retention ponds for usable land. Mr. Bruns expressed concern about the elimination of floatable trash. How is it removed? Mr. Gardulski responded that it is manually removed in the first phase, much like a baffle box. Mr. Treverton expressed that project is finished. Mr. Treverton queried if this has a measuring system of overflowing, addressing concerns of the past year flooding caused by Stormwater drains being plugged? He queried if a bypass would be included in the design? Mr. Gardulski responded that a bypass would be incorporated. Mr. Bruns asked about the system gallon capacity. Mr. Gardulski responded that he does not know the gallonage, however, it is designed comparative to the drainage pipes. A motion was made by Mr. Weber and seconded by Mr. Bruns to approve the sole source purchase . The motion passed 4-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 2 RESOLUTIONS: 2. (Tape 1, 393) Mayor Pro Tem Petsos read Resolution No. 2000-50 by title. EXECUTION OF RESOLUTION OF CONFLICT AS SET FORTH IN F.S. CHAPTER 164 ESTABLISHING A RECLAIMED WATER PROTOCOL IN DROUGHT PERIODS. Mr. Boucher explained that this document does not amend the Interlocal Agreement; it establishes a protocol of determining how distribution could be agreed. Council concurred that the resolution would be considered when agreement has been reached. Mr. Bennett explained that the original agreement refers to protocols that "could be" established. This resolution defines the protocols referenced in the original agreement. Mr. Leo Nicholas queried if a margin for error is incorporated into the calculations? Mr. Bennett responded that it has been provided for through terminology, more than numbers. Curtis Kunhiro, P.E. with Brown and Caldwell distributed a table depicting drought indices and explaining the trigger mechanism. CONSIDERATIONS: 3. (Tape 1, 1427) 2001 Legislative Priorities for the Space Coast League of Cities. Mr. Boucher explained that the legislative subcommittee is meeting on Friday. He requested that the top three priorities be identified for input to the committee. Mr. Treverton suggested: • Hazardous walking to school • Indian River Lagoon initiative • Coastal Management He further requested the following issues: • Homeless • Work Force Development • Other issues outlined by the League of Counties Mr. Bruns concurred with Mr. Treverton's recommendation. Mr. Weber agreed with the hazardous walking to school and coastal management, but was torn between the last three. City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 3 Mr. Petsos noted that the last three would be considered regardless. He suggested the exact priority as listed by Mr. Treverton. A motion was made by Mr. Weber and seconded by Mr. Bruns to approve the ten listed priorities and the top three as stated. The motion passed 4-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. 4. (Tape 1, 1704) Motion to Approve: Change Order for the Reclaimed Water Project Phase IV, Part 1, in the amount of$34,956.09. Mr. Boucher referred to Mr. Gardulski's memorandum and Mr. Hankins' report. Some of the problems occurred due to unanticipated underground utilities. Hankins has taken responsibility for the problems create by their methodologies. They also paid for the added inspection service time required. Mr. Petsos queried about the two additional valves costing $7,000 each. Mr. Gardulski related that he recently determined that it is in the city's best interest to have better control of the system in emergencies. A motion was made by Mr. Weber and seconded by Mr. Treverton to approve the Change Order for the Reclaimed Water Project Phase IV, Part 1, in the amount of $34,956.09. The motion passed 4-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. DISCUSSION: 5. Report on the City's Computer Network, AJT. Mr. John Rout, AJT presented the anticipated evolution of the city's computer technology. City Clerk, Sandra Smith interjected that although the City's imaging system was not included in the presentation, it is a vital growing part of the City's technology. She reported that imaging is not a means of merely capturing data. It provides accessibility to information that previously would have been time intensive to retrieve and sometimes impossible. Council reminded her that $10,000 has been budgeted and accrued annually for a number of years in anticipation of upgrades and growth of the imaging system. 6. (Tape 1, 3302) Report on SSA Inspection and Contract Administration Sources for Reclaimed Water Project. This item was deferred to the next meeting. REPORTS: City Manager City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 4 • Mr. Boucher reported on the SJRWMD grant application that is due on December 8, 2000. The cost is $4800 for preparation of the Stormwater utility grant by Cape Canaveral Scientific, Inc. A motion was made by Mr. Bruns and seconded by Mr. Weber to place approval of submitting for a Stormwater utility grant on the agenda as an add on item. The motion passed 4-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. A motion was made by Mr. Bruns and seconded by Mr. Weber to approve submitting for a $40,000 50/50 cost-sharing grant with SJRWMD, appropriating $20,000 of general funds. The motion passed 4-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. • Mr. Boucher distributed a cost table for the proposed sand-fencing project. He requested clarification on finishing the project since it was not budgeted this year. Mr. Weber queried how far is needed to complete sand-fencing the City beaches? Mr.Gardulski estimated that it is about 3,000 feet. A motion was made by Mr. Bruns and seconded by Mr. Weber to place appropriating sand-fencing on the agenda as an add on item. The motion passed 4-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. A motion was made by Mr. Bruns and seconded by Mr. Weber to complete sand fencing from the north (Canaveral Sands) to the South end of the city (Johnson), appropriating $10,000 from general funds. The motion passed 4- 0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. Mr. Petsos expressed concern that staff and work release staff power could get the project completed within regular work hours. Funds should be spent on supplies rather than wages. • Mr. Boucher reported that the Avon-by-the-Sea annexation committee meeting was held last week. They have not determined which city they request to be annexed into. • Mr. Boucher reported that a Fax was received today from the Space Coast League of Cities requesting the City appoint an intergovernmental committee delegate and alternate delegate. City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 5 Council concurred that the delegate, Mr. Bruns and alternate delegate, Mr. Treverton serve on the intergovernmental committee respectively. • Mr. Boucher reminded Council that he would be on vacation December 16 through January 2. City Clerk, Sandi Smith will be Acting City Manager. • Mr. Boucher queried if Council would prefer to cancel meetings scheduled for December 19 and January 2? A motion was made by Mr. Bruns and seconded by Mr. Weber to place canceling Council Meetings during the holidays as an add on item. The motion passed 4-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. A motion was made by Mr. Bruns and seconded by Mr. Weber to cancel the December 19 and January 2 meetings subject to calling a special meeting if needed. The motion passed 4-0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. City Clerk • No report City Attorney • No report Mr. Weber • No report Mr. Treverton • Mr. Treverton commended staff for the citywide decorations. Mr. Bruns • Mr. Bruns commended the Cape View Elementary School for doing an outstanding job. He related that there is tremendous excitement and enthusiasm among students and faculty. Mr. Petsos added that the new superintendent observed that the teachers here are committed to teaching kids and being concerned for them. Mayor Pro Tem Petsos • Mayor Pro Tem Petsos requested a report of what impact the city would incur if the additional $25,000 homestead exemption had been approved. Council concurred. City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 6 • Mr. Petsos commended staff for the Christmas party. There being no further business, the meeting adjourned at 9:00 PM Rocky Randels, MAYOR Sandra Smith, CITY CLERK E.. Meeting Type:Regular 5 ,4 S' Meeting Date:01-16-01 t II`, AGENDA ff is Heading Consent No CITY OF. Item 2 CAPE CANAVERAL No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: TOWING AGREEMENT WITH A-BEELINE TOWING DEPT./DIVISION: BUILDING DEPARTMENT/PUBLIC SAFETY Requested Action: City Council consider approval of a towing agreement with A-Beeline Towing. Summary Explanation&Background: The city attorney has drafted a "boiler plate" agreement for towing services consistent with Florida Statutes and city codes. There is no longer on-site storage at city facilities, and the towing operator is responsible for collecting their fees and the disposition of an abandoned vehicle. I recommend approval. Exhibits Attached: Agreement City Manar's face - Department BUILDING DEPARTMENT/PUBLIC SAFETY admi meeting/2 owing.doc E a BUILDING DEPARTMENT MEMORANDUM0"t CAMVER" T Date: January 9,2001 To: Bennett Boucher, City Manager �/� From: Morris Reid, CBO, Building Official Y4--- ' ` -, Re: Agreements for Towing Services ------------------------------------------------------------------------------------------------------------------------------------------------------------- The attached agreements have been signed by local towing companies interested in impounding inoperable/untagged vehicles throughout the City. Please schedule these agreements on a forthcoming City Council agenda for consideration. AGREEMENT THIS AGREEMENT is entered into this //,4"' day of �eC, 2000, by and between A- V-S ("Contractor") and THE CITY OF CAPE CANAVERAL, FL RIDA, a municipal corporation (the "City"), 105 Polk Avenue, Cape Canaveral. Florida 32920. WITNESSETH : WHEREAS, the Contractor is involved i,t the business of towing, removing and/or storing vehicles as defined in Fla. Stat. 715.07; AND WHEREAS, the Contractor, being involved in the business of towing, removing and/or storing vehicles as defined in Fla. Stat. 715.07 desires to perform said services for the City related to the removal of vehicles, R.V.'s, campers, vessels, boats, trailers, or r<1o6 � Ie hiem accordance with Florida Statutes and The City of Cape Canaveral Code of Ordinances; and �� 1 WHEREAS, the City has agreed through this Agreement to allow Contractor to perform towing, removal, and/or storage services pursuant to the applicable Florida Statutes and The City of Cape Canaveral Code of Ordinances provided Contractor provides certain indemnities,covenants, and agreements regarding the towing,removal and/or storage of vehicles. NOW,THEREFORE,in consideration of the mutual covenants contained hereinafter, the parties agree as follows: i. RECITALS_ The foregoing recitals are true and correct and are incorporated herein by this reference_ 2. SCOPE OF SERVICES. The City shall make request of Contractor to perform towing and storage services on a task basis when notified by the City's Building Department. Contractor shall provide the required notification to all parties as set forth in Florida Statutes and the City of Cape Canaveral Code of Ordinances. 3. COMPLIANCE WITH LAWS AND REGULATIONS. the parties acknowledge that Contractor shall comply with Chapter 715 Fla. Stat. and The City of Cape Canaveral Code Chapter 34,with regard to any towing,removal,and/or storage of any vehicle under this Agreement. 3. CONSIDERATION. Contractor shall not receive any remuneration from the City with reference to the towing services performed hereunder, it being specifically understood that Contractor shall specifically seek its payment for services against the owner of the vehicle or against the vehicle itself. 4. TERMINATION The City has the right to terminate this Agreement at will, provided that ten(10) days notice is given to Contractor prior to the termination date. 5. INSURANCE. Liability Amounts. During the term of this Agreement, Contractor shall be responsible for providing the types of insurance and limits or liability as set forth below. a. The Contractor shall maintain comprehensive general liability insurance in the minimum amount of $500,000 as the combined single limit for each occurrence to protect Contractor from claims of damages which may arise from any services performed under this Agreement whether such services are performed by the Contractor or by anyone directly employed by contracting with Contractor. b. The Contractor shall maintain comprehensive automobile liability insurance in the nunimum amount of 5500,000 combined single limit bodily injury and minimum 550,000 property damage as the combined single limit for each occurrence to protect Contractor from claims for damages for bodily injury, including wrongful death, as well as from claims from property damage, which may arise from the ownership, use, or maintenance of owned and non- owned automobiles, including rented automobiles whether such operations be by Contractor or by anyone directly or indirectly employed by Contractor. C. The Contractor shall maintain, during the life of this Agreement, adequate Worker's Compensation Insurance and Employers' Liability Insurance in at least such amounts as are required by law for all of its employees performing work for the City pursuant to this Agreement.. 6. NON-ASSIGNMENT. Contractor shall not at any time during the duration of this Agreement, assign any rights or obligations incurred by said Agreement to any other contractor or party. INDEPENDENT CONTRACTOR Contractor, in the performance of the duties and obligations under this Agreement shall perform same in the capacity of an Independent Contractor and not acting as an agent to or for the City. 8. THIRD PARTY RIGHTS. dotting in this Agreement shall be construed to give any rights or benefits to anyone other than City or Contractor. 9. SOVEREIGN IMMUNITY. Nothing contained in this Agreement shall be construed as a waiver of the City's rights to sovereign immunity under Chapter 768, Fla. Stat., or other limitations imposed on the City's potential liability under state or federal law. 2 1 1. INDEMNITY. Contractor and their successors and assigns in interest, hereby, in consideration of the covenants of the City, agree to defend, indemnify, and hold harmless the City, its officers and employees, from and against the full amount of all claims, liabilities, actions, suits, proceedings, assessments, judgments, losses, damages, costs. and expenses (including interest, penalties, and reasonable attorney's fees and disbursements) ("Losses") arising out of or resulting from a default hereunder or the negligent or intentional acts if Contractor, its servants, employees or agents in the execution of its responsibilities as stated in Paragraph 2 above. The foregoing Losses shall specifically include, but not be limited to, any costs associated with repairs, damage, conversion and loss of use. 12. WAIVERS. No action taken pursuant to this Agreement, including, without limitation, any investigation by or on behalf of any party shall be deemed to constitute a waiver by the party taking such action of compliance with any representation,warranty, covenant or agreement contained herein. The waiver by any party hereto of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach. I3. AMENDMENT kND MODIFICATION. This Agreement may not be changed, waived, discharged, or terminated except with the written consent of the parties hereto or their respective successors in interest. 14. HEADINGS, ENTIRE AGREEMENT, GOVERNING LAW. The headings contained in this Agreement are for reference purposes only and shall not affect in any way the meaning or interpretation of this Agreement. This Agreement constitutes the entire agreement and supersedes all prior agreements and understandings,both written and oral, among the parties with respect to the subject matter hereof, and this Agreement may be executed in separate counterparts. cacti of which shall be deemed an original, and all of which shall constitute one and the same instrument. This Agreement shall be governed in all respects, including validity, interpretation, and effect, by the laws of the State of Florida. 15. SAVINGS CLAUSE. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. 16. ATTORNEY'S FEES. Should any party hereto institute any action or proceeding in court or otherwise enforce any provision hereof or for damages by reason of an alleged breach of any provision of this Agreement, the prevailing patty shall be entitled to receive from the non-prevailing party such amount as the court may judge to be reasonable attorney's fees of the services rendered to the prevailing party in such action or proceeding, plus the prevailing party's costs and expenses therein, regardless of whether such action or proceeding is prosecuted to judgment. IN WITNESS WHEREOF, the parties have duly executed this ASreement effective as of the date first above written- 3 THE CITY OF CAPE CANAVERAL, :ATTEST: FLORIDA L Sandra5,itm CITY CLERK Rocky Randels. M YOR WTTNESSES: L7 Print Name: 1 Pnn dame: i IY1CLi �rnc� �t��;F�S A -BEELINE TOW I NO PO 80X 84+ 8 COCOA FL 32924- 8448 321 - 199-9893 4 Meeting Type:Regular Meeting Date:01-16-01 AGENDA z 4 „ Heading Consent _ r CITY OF• Item CAPE CANAVERAL 3 No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: TOWING AGREEMENT WITH SPACEPORT AMOCO DEPT./DIVISION: BUILDING DEPARTMENT/PUBLIC SAFETY Requested Action: City Council consider approval of a towing agreement with Spaceport Amoco. Summary Explanation&Background: This agreement is consistent with Florida Statutes and city codes. I recommend approval. Exhibits Attached: Agreement City ManagW51office Department BUILDING DEPARTMENT/PUBLIC SAFETY g:/admi Jmeetin O1/0 owingamoco.doc AGREEMENT THIS AGREEMENT is entered into this 30 day of_ NOUFM$L2 , 2000, by and between S PA CE!?O 12 l /4 M OCO ("Contractor") and THE CITY OF CAPE CANAVERAL, FLORIDA, a municipal corporation (the "City"), 105 Polk Avenue, Cape Canaveral, Florida 32920. WITNESSETH : WHEREAS, the Contractor is involved Ei the business of towing,removing and/or storing vehicles as defined in Fla. Stat. 715.07; AND WHEREAS, the Contractor, being involved in the business of towing, removing and/or storing vehicles as defined in Fla. Stat. 715.07 desires to perform said services for the City related Aia to the removal of vehicles, R.V.'s, campers, vessels, boats, trailers, _ to 1�3�a accordance with Florida Statutes and The City of Cape Canaveral Code of Ordinances; and WHEREAS, the City has agreed through this Agreement to allow Contractor to perform towing, removal, and/or storage services pursuant to the applicable Florida Statutes and The City of Cape Canaveral Code of Ordinances provided Contractor provides certain indemnities,covenants, and agreements regarding the towing,removal and/or storage of vehicles. NOW,THEREFORE, in consideration of the mutual covenants contained hereinafter, the parties agree as follows: I. RECITALS. The foregoing recitals are true and correct and are incorporated herein by this reference_ 2. SCOPE OF SERVICES. The City shall make request of Contractor to perform towing and storage services on a task basis when notified by the City's Building Department. Contractor shall provide the required notification to all parties as set forth in Florida Statutes and the City of Cape Canaveral Code of Ordinances. 3. COMPLIANCE WITH LAWS AND REGULATIONS. 1 he parties acknowledge that Contractor shall comply with Chapter 715 Fla. Stat. and The City of Cape Canaveral Code Chapter 34, with regard to any towing,removal,and/or storage of any vehicle under this Agreement. 3. CONSIDERATION. Contractor shall not receive any remuneration from the City with reference to the towing services performed hereunder, it being specifically understood that Contractor shall specifically seek its payment for services against the owner of the vehicle or against the vehicle itself. 4. TERMINATION The City has the right to terminate this Agreement at will, provided that ten(10) days notice is given to Contractor prior to the termination date. �. INSURANCE. Liability Amounts. During the term of this Agreement, Contractor shall be responsible for providing the types of insurance and limits or liability as set forth below. a. The Contractor shall maintain comprehensive general Iiability insurance in the minimum amount of $500,000 as the combined single limit for each occurrence to protect Contractor from claims of damages which may arise from any services performed under this Agreement whether such services are performed by the Contractor or by anyone directly employed by contracting with Contractor. b. The Contractor shall maintain comprehensive automobile liability insurance in the minimum amount of$500,000 combined single limit bodily injury and minimum 550,000 property damage as the combined single limit for each occurrence to protect Contractor from claims for damages for bodily injury, including wrongful death, as well as from claims from property damage, which may arise from the ownership, use, or maintenance of owned and non- owned automobiles, including rented automobiles whether such operations be by Contractor or by anyone directly or indirectly employed by Contractor. C. The Contractor shall maintain, during the life of this Agreement, adequate Worker's Compensation Insurance and Employers' Liability Insurance in at least such amounts as are required by law for all of its employees performing work for the City pursuant to this Agreement.. 6. NON-ASSIGNMENT. Contractor shall not at any time during the duration of this Agreement, assign any rights or obligations incurred by said Agreement to any other contractor or pay. 7. INDEPENDENT CONTRACTOR Contractor, in the performance of the duties and obligations under this Agreement shall perform same in the capacity of an independent Contractor and not acting as an agent to or for the City. 8. THIRD PARTY RIGHTS. Notting in this Agreement shall be construed to give any rights or benefits to anyone other than City or Contractor. 9. SOVEREIGN ItMMUNITY. Nothing contained in this Agreement shall be construed as a waiver of the City's rights to sovereign immunity under Chapter 768, Fla. Stat., or other limitations imposed on the City's potential liability under state or federal law. 2 1 1. INDEMNITY. Contractor and their successors and assigns in interest, hereby, in consideration of the covenants of the City, agree to defend, indemnify, and hold harmless the City, its officers and employees, from and against the full amount of all claims, liabilities, actions, suits, proceedings, assessments, judgments, losses, damages, costs. and expenses (including interest, penalties, and reasonable attorney's fees and disbursements) ("Losses") arising out of or resulting from a default hereunder or the negligent or intentional acts if Contractor, its servants, employees or agents in the execution of its responsibilities as stated in Paragraph 2 above. The foregoing Losses shall specifically include, but not be limited to, any costs associated with repairs, damage. conversion and loss of use. 12. WAIVERS. No action taken pursuant to this Agreement, including, without limitation, any investigation by or on behalf of any party shall be deemed to constitute a waiver by the party taking such action of compliance with any representation,warranty; covenant or agreement contained herein. The waiver by any party hereto of a breach of any provision of this Agreement shall not operate or be constnred as a waiver of any subsequent breach. 13. AMENDMENT kND 1VIODIFICATION. This Agreement may not be changed, waived. discharged, or terminated except with 'she written consent of the parties hereto or their respective successors in interest. 14. HEADINGS, ENTIRE AGREEMENT, GOVERNING LAW. The headings contained in this Agreement are for reference purposes only and shall not affect in any way the meaning or interpretation of this Agreement. This Agreement constitutes the entire agreement and supersedes all prior agreements and understandings,both written and oral, among the parties with respect to the subject matter hereof, and this Agreement may be executed in separate counterparts, each of which shall be deemed an original, and all of which shall constitute one and the same instrument. This Agreement shall be governed in all respects, including validity, interpretation, and effect, by the laws of the State of Florida. 15. SAVINGS CLAUSE. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. 16. ATTORNEY'S FEES. Should any patty hereto institute any action or proceeding in court or otherwise enforce any provision hereof or for damages by reason of an alleged breach of any provision of this Agreement, the prevailing party shall be entitled to receive from the non-prevailing party such amount as the court may judge to be reasonable attorney's fees of the services rendered to the prevailing party in such action or proceeding, plus the prevailing party's costs and expenses therein, regardless of whether such action or proceeding is prosecuted to j udgment. IN McITNESS WHEREOF, the parties have duly executed this Agreement effective as of the date first above written. THE CITY OF CAPE CANAVERAL, ATTEST: FLORIDA Sandra CITY CLERK Rocky Randels, MAYOR h( WITNESSES: not 4NNiarne: Print Fame: 4 5 Ew�d Meeting Type: Regular �S Meeting Date: 01-16-01 e- AGENDA Heading Consent CITY OF [tem CAPE CANAVERAL 4 No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: AWARD BID NO. 01-02, CONCRETE CONSTRUCTION SERVICES DEPT./DIVISION: STREETS/PUBLIC WORKS Requested Action: City Council consider the award of Bid No. 01-02 for concrete construction services as recommended by the public works director. Summary Explanation&Background: I Our public works director recommends award to the sole bidder,J&S Curb and Concrete. This is a concrete construction service bid for(1) year with annual extensions not to exceed(5) years. Prices are unit prices for concrete work, as needed, and future projects like the Washington Park sidewalk project. I support staff's recommendation. Exhibits Attached: Public works director's memo;bid documents City Manor's 9ffice Department STREETS/PUBLIC WORKS g:/admin meeting/ 01/01-16-0 1- .doc MEMORANDUM TO: Bennett C. Boucher City Manager l FROM: Ed Gardulski �� 1 Public Works Director DATE: December 11, 2000 SUBJECT: City Council Agenda Item for January 16, 2001 Bid Award 01-02, Concrete Construction Services On December 4'h 2000 at 3:15 the City of Cape Canaveral held a bid opening for concrete construction services. A total of five bid packages were sent out and only one bidder submitted a bid package. The scope of this bid is to provide prices for a number of tasks related to the construction of sidewalks and/or other types of concrete work. In addition, this bid was to satisfy the request from the Beautification Board for decorative sidewalks along Washington Park and City Council's Prime Sidewalk Plan. This bid is an annual unit price contract not to exceed five (5) years. The purpose of this bid is to allow staff to meet the City of Cape Canaveral's purchasing policy for small projects. More so, any project that exceeds $5,000, Council can approve without additional bidding cost. This bid award does not exclude the requirement for the City's bid bond for special projects over $25,000. Any bid bond required will be requested at a time prior to city council approval. For example, if the Washington Park sidewalk design selected exceeds $25,000, the Contractor shall provide a bid bond for the project as required by the City's purchasing policy. The lowest (only) bidder, J&S Curb/Concrete, has been servicing the City of Cape Canaveral for about three years. The work performance of this firm is very satisfactory and meets the bid requirements. One such project by J&S Curb/Concrete is at the intersection of Atlantic Avenue and Oak Lane. Recommend awarding Bid 01-02 to J&S Curb/Concrete as a unit price annual contract. Attachments CC: File 1707 Elm St. Suite D Rockledge,FL 32955 Phone:321-632-5333 Fax: 321-634-5744 J&S Curb/Concrete Inc. November 21,2000 City of Cape Canaveral Dear Sir or Madam: This is our proposal for(RFP#01-02 Concrete Services).Thank you for giving us the opportunity to submit this proposal. We look forward to working with you. Sincerely, John Angelillo Owner . . . . . . . . . . . . . . . . . . . . . . . . Nov-15-00 02: 16P City of Cape Canaveral 407-799-3170 P.01 REQUEST FOR PROPOSAL FOR CONCRETE CONSTRUCTION SERVICES BID#01-02 The City of Cape Canaveral is a political subdivision of the State of Florida with a population of 8,900 with approximately 1.9 square-miles within its City limits. The City of Cape Canaveral invites interested Licensed Contractor to submit a Bid for assisting the City in the construction of city sidewalks,other concrete and/or masonry construction. Contractors with demonstrated expertise in this field are invited to submit a technical proposal. Instructions for proposals may be obtained from the City of Cape Canaveral, 105 Polk Avenue, Cape Canaveral, Florida 32920 or by contacting the City Clerics office at (321) 868-1220. Proposals shall be accepted until 3:00 P.M. Monday, December 4, 2000. A public meeting listing the bids received will be December 4, 2000 at 3:15 P.M at the City of Cape Canaveral Annex located at I 1 I Polk Avenue. Section 1: SCOPE OF SERVICE The Contractor shall provide services to the City of Cape Canaveral for assigned tasks that are related to but not limited to the City's clearing, leveling, forming, sidewalks and/or other concrete and/or masonry construction and restoration to include back filling and soding as required. The Contractor performing these services shall have a strong background in providing a positive working relationship with City Mayor/Council/City Manager type government. This project will be a one-year contract and may be renewable annually. Section II: WORK STATEMENT The project is anticipated to consist of the preparation, construction of a City of Cape Canaveral Sidewalk through its City Washington Park and may extend to other concrete sidewalk projects throughout the budget year. The City is open to alternative design type construction, i.e. Basic concrete, Shell type, Imprinted type, or other type of construction design. Attached is a bid tab sheet. Section III OTHER REQUIREMENTS A. Proposal shall be accepted until 3:00 P.M., Monday, December 4, 2000. Those received after this time will not be considered. A total of eight(8)copies of the proposal must be submitted and clearly marked with "RFP #01-02 Concrete Services" and mailed or hand delivered to the City Clerk of Cape Canaveral located at City Hall. Nov-15-00 02: 16P City of Cape Canaveral 407-799-3270 P.02 CITY OF CAPE CANAVERAL CONCRETE-SERVICES ND TAB SHEET BID i>q' -= Item Descroon Units Qty Uf*prica Toted A 1 Cies"and W40" Linear Feet 1.000 , 5D � - 2 Formkvg We wells,linear LWOW Fest 11000 < //00100 3 Forming side walk,n»sndsr#g LMsar Feat 1,000 /. /,2511•a) 4 Conchs 3,000 psi 5 foot wide(rthick linear Feet 1,000 < &50,60 5 Cm=e*3,000 psi 4 foot wide 4r thick Liner Feet 1.000 6 Curb and Butler Linear Feet 1,000 9, & raa T C nor4le rwnovd and disposal Cubic Feet 1,000 /v" oo ID,ay. ,o 8 Asphalt removal swid dieposel Cubic Feet 1,000 r 0 9 Reftrelion beds M end sodding Sq.Feet 1,000 ' " v© 60 10 o8ter Cost �o_06 TOTAiL COST B Op*wW Concrete Design,Shell owdruction 1 Comate 3,000 psi 5 foot wide tY thick Linear Feet 1,000 < " b:05 2 Cmc eft 3,000 psi 4 foot wide 4-fdck Linear Feet 1,000 t 41 (06- 5C. 3 odwr cost j TOTAL COST C Opbortal Concrete Design.imprinlad Design 1 Cortcrele 3,000 psi 5 toot wide it thick LNtear Feet 1,000 2 Concm to 3,000 psi 4 loot wide 4"thick Linear Feet 1,000 3 othercost / Qo TOTAL COST D Opliictrtal D"W.Ww Types 1 5 boat wide design Linver Feet 1,000 . 2 4 bot wale design Linear Fact 1,000 3 odw c cw TOTAL COST v), s `i r ,+ �e�-+ 35DO NOTE: For optional design consideroWn the design specificebw must be included. welt bid package. NOTE: Concrtfe price to be basnld on current warleblo cost NOTE: Contractor are not required to bid Optional Designs Nov-15-00 02: 17P City of Cape Canaveral 407-799-3170 P .03 DRUG-FREE WORKPLACE CERTIFICATION IDENTICAL TIE BIDS — In accordance with F.S. 287.087, preference shall be given to businesses with drug—free workplace programs. Whenever two or more bids that are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug—free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug—free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the Untied States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug—free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. at4Z-i�- VE OR'S S SIGNATORE ACORPT CERTIFICATE OF LIABILITY RA °" ("'wpp" WOUIt/zz 2aoo CER 407 89E-6000 (407)998-0044 i ONLY AND CONFERS NO RIGWS UaON THE CERTIFICATE Finwall & Associates Insurance, Inc. moLDER.TH18 CERTIFICATE DOES NOT AAAEND.EXTEND OR 940 North Ferncrpek Avenue tt ALTER THE COVERAGE AFFORDED BY TIE PC4ICIEA smLow• R_0. BOY S31.067 INSUMRSAFFORDING COVE AGE Orlando, FL UW-1067 7 A S Curb concrete, Inc_ ImaL MAA St. Paul Flirt t Marine (USF&C) Suite D IRSVRCIIr: F Fund 1707 Elm Street INSVRER a Orlando, FL #2853-0000 Iksursp6 INSURER E. MVERAfts THE P WIRANCE LISTEDLOf-EM i3SUBV TO Twr INSURED MIT 5 X95VE root THEPr%CY PgFtIOE)INDICATIED.NOTVA PAMNOING ANY REQUInMENT.TERN OR CONDMN OF ANY CONTRACT OR OTHER EIOCUMENT WITH RESPECT TO VVHJCN THIS CERTIFICATE MAY BE ISSUEV OR MAY PERTAIN,THE INSURANCE AFFCRDE0 BY THE POLICIES DBSCRIBLO HEREIN IS ISUBJECT TO ALL THE TERMS.EXCLUSIONS AND CONOWONS OF 5wOH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. riPE OF INSURAVOE POLICYN WWII � �pgL7E MMA7DUYYU BATE(M LIMITS amm UAIxUTY OK0075142S ' 10/09/2000 10/09/2000 EACrr OCCVRREHCE Is 1,000,0 �( COMMERCIAL GFlir7tAL LIKEIUTi FIRE DAMAGE(Ary azo 5ra) _ .000 CLAMl9 MADE I JL 00(IJ - MED EXP fAM OMYLFM p ! t 100000 A LJ PW6ONAL t ADV WJUMY I 1.000,000 DiNECALAOGRE4ATE t 21000,000 6414-L N=REGATE LM,T APPLIES PE I PROOUCTL-cOMPIOP AGG I 2,000, 00 POLICY ;E° F7 LOG AUTONONLE LIANLm BA00751443 10/04/2000 10/49/2001 OWNED TINGLE LIMir e X Aw Duro t �ocMe s) 30 r---- ALL GLAW60 AUTOS BODILY INJURY iGl#DULED AUYOS A x NIREDAurOS J B4DILYIVJJIIY i X NON•O:NJGD AUTOS !{ (PN EradaNi PROPERTY t I � {PK iCCid�nQ ARAW UA91UrY AuTG ONLY•EAAML)GNT i I ANY AUTO I OCHERTHAN FA ACC i AUTO ONLY: AG3 I sXGeif Lw61Lm EACH OCC-URRE--X-G•-E I OCCIXt rLAIMSMADEI Aa' CREGATE + 1 i DrDVOTNLE RETENTION 7 i NPDRNER8wMPENLA.nONAMO 1-W000A-4731Z (19/ZS/2040109/ZS/2001 TORY MK61 EMPLOYERS UABOLfTY E f,L.EACNACC@iM s 30000 ILL DIWASE-IIIA EMPLeYE i low() l ELDIMA"-POLICY LIMITI I 50000 nl6R i OE7eF1 1 O ICI. EtCLLL710N3 AOD@D RY EwaORSErP CEPITIPICITE RM159K AWrONAL INCUMV,RMPAR LETTER LFIaJLO ANY OF THE ABOVE DBICRHW:a rquaLa SE CANClLLEh BEFORE THE F,x►IRATON SATE TRCRLOP,THE ISSUNKI COMPANY YWLMIMAYOR TO MAIL „n2n oAvc WIUrrEN NOTICE TO TAPE C[RY A"TE RCLOER NAMW TO THE LEFT, City Of CAPE carl2vOM2l BUT FNLURE TO MAIL GUCH WITICE SIMLL IMPM NO 080"TCN aR LIANUr/ P.D. "x 326 of D UPON THi COMPANY,rLM Ac"n 0I1 Cape Canaveral T FL 12920 REmesENra Jdando Sentinel ublished Daily state of Itoriba S.S. _ :OUNT( OF ORANGE ' Before the undersigned authority personally appeared Julia Nichols who on oath says I iat he/she is the Legal Advertising Representative of Orlando Sentinel, a dally aat> 1 ewspaper published at ORI Q;NDO in + County, Florida; � 9 iat t e attached copy of advertisement, being a CITY_�!_F_C ARE T—A U k- 19 d � in O i the matter of til. t1? - Gmas.vine eras iriThb In Lir:ensed, xContract&to Submit a bid for assisting the Cfty in tha,con- i the Court, strucaatofcity sldewalks, aler vas published in said newspaper in the issue;of1-1,U711311 sVwddt§°Cour masonry con.. strvctlort.Coirirgctors with de* onstratod eVertin In this field are IrnMed to eubn-A a tecnnick proposal Instructions for"pro= posaie mayy be obtained fhrom the Cit of Cape Canaveral, Affiant further says that the said Orlando Sentinel is a newspaper published at 105 PFloridauta Cana in said ine al a„ R t?A N RI DOC.F County, Florida, 92 1 Pro orals sfMr" ind that the said newspaper has heretofore been continuously published intbtbDedembera00xoo�o n ORANGE a rr Count Florida, publtc�meedn tisung the RFP, .aid !"F' Y. recewed wIk�ie Decemba'r a ;ach Week Day and has been entered as second-class mall matter at the post 2"at3:ts P.M.at a,a Ckyof office in 0R. 1 ;11U 1f 0cape Canaveral Amex located In S81d at 111 Polk Aft". 0t7ANj f County, Florida, The Contract"shall or a period of one year next preceding the first publication of the attached services to.uta city o,-ca ;opy of advertisement; and affiant further says that he/she has neither paid thCaIt=r6l t«edJ:bll6Md 1eRWI for promised any person, firm or corporation any discount, rebate, ed to areCity'ii-deadng,leyek- lr�g toman�,sYdeVretks anNo� -ommission or refund for the purpose of securin this advertisement for !N,f6r nh tidewalksand/ry publication in the said newspaper. con afidrestaeaontb rndude �n ging and sodr9np': as required'The"Contra^tor �pado'these saivk€s Shap hhave a s long background in rhe foregoing instrument was acknowle ged efore me this 17th day of pprrorldingdw ... Working re- g g lationsht wit City-Mayor/ Nov. 2000 by uli Nichols am ant. his is IM I� Nho is personally known to me and w o ake an oa °n�`O�"�My b 4 CQFM114117 �iir1710 ;SEAL) s " _„ �hlaauNs Comm Exp.3/10/2001 zrvurra, o ��.�Puet_Ic n Bonded By Service Ins No.CCG 19266 ---'O : I Pers,.nally ton-, I 1 Other I D IF 1f`! - NOV 21 c_l�� �i Meeting Type: Regular Meeting Date: 01-16-01 AGENDA Heading consent [tem 5 No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: AWARD BID NO. 01-03, FERTILIZATION, INSECT, DISEASE AND WEED CONTROL OF TURF AREAS DEPT./DIVISION: BEAUTIFICATION/PUBLIC WORKS Requested Action: City Council consider awarding Bid No. 01-03 for fertilization, insect, disease and weed control of turf areas as recommended by the public works director. Summary Explanation&Background: Our public works director recommends awarding this bid to the second lowest bidder, after reviewing the references of the low bidder, to Black's Spray Service in the amount of$10,800. The contract for this service is for one (1)year with annual extensions not to exceed five(5)years. I recommend awarding Bid No. 01-03 to Black's Spray Service in the amount of$10,800. Exhibits Attached: Public works director's memo; bid documents City Man r J>1)11-,,c Department BEAUTIFICATION/PUBLIC WORKS cil/meeting/ 00 1- - 1-03.doc MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski,5- Public Works Director DATE: December 11, 2000 SUBJECT: City Council Agenda Item for January 16, 2001 Bid Award 01-03, Fertilization, Insect, Disease, and Weed Control of Turf Areas Four (4) bids for the Fertilization, Insect, Disease, and Weed Control of Turf Areas, Bid 401.03 were received. A summary of these is attached. The scope of this bid is to provide fertilization, insect, Disease and weed control of turf areas with the City of Cape Canaveral. This bid is an annual contract, not to exceed five (5) years. The low bidder,Nix Pest Management, submitted three references. Two of the references were inside pest control contracts that do not meet bid requirements. The one related to outdoor work as required by the Bid, was Woodlake Village Apartments. The Public Works Maintenance Supervisor Kay McKee, conducted an on-site inspection of Woodlake Village Apartments and documented the unsatisfactory report with photos. In review of the low bidder's package, the Public Works Director determined that Nix Pest Management does not meet the City's Bid requirements. The second lowest bidder, Black Spray Service, has been servicing the City of Cape Canaveral for over three years. The work performance of this firm is very satisfactory and meets the bid requirements. Recommend awarding Bid 01-03 to Black's Spray Service in the amount of$10,800. Attachments CC: File City of Cape Canaveral, Florida RESULTS OF BID OPENING DATE: TIME: r PLACE: Staff Present: ITEM(S) FOR WHICH BIDS WERE RECEIVED: REQUEST FOR PROPOSAL NO. /-b3 COMPANY CITY & STATE b 00. cTd ` 6 boo. (i C) Ply. -34z." /b foo . o v d:\citycl-l\cityclk\bids\resuifform.doe w Ix w O w O N o 0 0 Z Q �0000 M O 00 O d4 6f3 6R U F" A W w � 0000 W � OCo0oo �0ovoi� Z CQ 69 6A 55 H9 A � � w Z TQQ W aaz W � �0000 w ~ A N � OQGolGnG00 � aQ. a Q w � O I w 0 0 0 0 l Z Q N N O ^I Q Z F Q O d4 Gn Vf W N rW F Qz � w A aQo w 0 O w w az z °- 0 v� w 5� Q Mtc N U� j U C a uo CL � L � � � mz CITY OF CAPE CANAVERAL MEMORANDUM -------------------------------------------------------------------------------------------------------------------------------- TO: Ed Gardulski/Public Works Director FROM: Kav McKee/Public Works Supervisor DATE: November 30,2000 SUBJECT: Chemical Application Bids I do not recommend we hire the low bidder Nix Pest Management to perform chemical applications for the City. I contacted their three references and learned Nix only performs indoor insect treatments for the City of Melbourne and The Hamptons. I could not talk to anyone at Woodlake Village who was familiar with Nix performance until 12/7/00 so I visited the complex. I found grass areas with chinch bug damage in the St.Augustine and numerous weedy patches in all the common areas. Although the entrance looked ok at a glance,upon closer inspection I found areas with more insect damage. Furthermore,I do not think Nix bid enough to cover even the cost of the chemicals much less the cost of labor to apply them. Some years ago we hired a company with low bid for these services. The situation was very similar with a big gap between their costs and the next highest bidder. By the time we finally got rid of them it almost cost the City replacing many areas of St.Augustine because of the severe damage. Nix did not provide three references of similar work as we asked for. I would recommend we utilize the services of Blacks Pest Control for our chemical applications. Thank you for your cooperation in this matter. CC: File KOM/km BID TAB SHEET GRAND TOTAL I. PART I — FERTILIZATION, INSECT, DISEASE AND WEED CONTROL II. PART II — FERTILIZATION OF ORNAMENTALS $1 , 100 III. PART III — FERTILIZATION OF TREES $850 - IV. PART IV — HERBICIDE APPLI- CATION TO LANDSCAPED BEDS $3,600 TOTAL OF AREAS I, II, III, AND IV -si n Rnn Contractor Information: Name: BLACK'S SPRAY SFRVTPF Responsible Party: Address: NnRTu rnnnTyxAx P-vmax MERRI'm TCT awrn ��e�� Phone: 452-4911 BLACK'S SPRAY SERVICE, INC. Serving Brevard County Since 1952 321-452-4911 3625 N. Courtenay Pkwy. Fax 321-452-0570 Lawn Care and Merritt Island, FL 32953 Pest Control November 27 , 2000 City of Cape Canaveral City Clerk ' s Office 105 Polk Avenue Cape Canaveral , FL 32920-0326 Attn: Fertilization, Insect , Disease , and Weed Control of Turf Areas , Bid #01-03. Black' s Spray Service is very interested in continuing to be the contractor for the referenced contract services . We are located on Merritt Island and have been in the lawn care and pest control business for 49 years . This year we were the contractor for all of the Bid services . Prior to that we were the contractor from 1993 through 1998 . All of our work is performed by fulltime company employees and no subcontractors are used . We have many large customers with service requirements similar to the City' s . The three customers listed below are Homeowner Associations where we perform fertilization, insect , disease , and weed control services for the turf areas . COUNTRY WALK . . . SUNTREE, 134 homeowners with six services per year identical to your requirements has been a customer since 1994 . Contract exceeds $ 8 ,000 per year . Joe Caldiero, a homeowner , at 255-1024 is my primary contact . BLACK'S SPRAY SERVICE, INC. Serving Brevard County Since 1952 321-452-4911 3625 N. Courtenay Pkwy. Fax 321-452-0570 Lawn Care and Merritt Island, FL 32953 Pest Control LAKE POINTE . . . SUNTREE , 132 homeowners with six services per year identical to your requirements has been a customer since 1993 . Contract exceeds $ 10 ,000 per year . Ed Lopez , a homeowner , at 259-3734 is my primary contact . SPANISH COVE . . . SUNTREE, 74 homeowners with six services per year identical to your requirements has been a customer since 1994 . Contract exceeds $ 10 ,000 per year . Larry O ' Pezio, a homeowner , at 253-2005 is my primary contact . Ocean Woods , a large homeowner property in Cape Canaveral has also been a customer since 1993 . A certificate of insurance for worker ' s compensation and liability coverage is included. My only concern with the year-to-year extension is chemical cost and availability. For example, our primary chemical for insects has been Dursban. As of next month the EPA has ruled that Dursban can no longer be produced for turf application and we are facing a significant increase in chemical cost . We have a positive working relationship with the Public Works Department and I believe that we can work something out should this occur in the future . We want to be the contractor for this bid and to continue the relationship we have had for the past seven years . I look forward to working with you in 2001 . Sincerely, Terry Kennedy President CERTIFICATE OF LIABILITY INSURANCE 05/22/2000 tODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND SEABURY & SMITH CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE 2555 Third Street,#100 DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE Sacramento, CA 95818 POLICIES BELOW. 916-444-9520 FAX: 916-444-3246 COMPANIES AFFORDING COVERAGE COMPANY A St. Paul Insurance SURED COMPANY B Black's Spray Service, Inc, COMPANY P.O. Box 540201 Merritt Island, FL 32954-0201 COMPANY COMPANY E *VERAGES HIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAME ABOVE FOR THE POLICY PERIOD INDICATED, OTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ;SUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF UCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .O TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS rR DATE(MMIDDIYY) DATE(MM/DD/YY) (k GENERAL LIABILITY GENERAL AGGREGATE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY CK03301963 05/13/2000 05/13/2001 PRODUCTS-COMP/OPAGG $ 1,000,000 CLAIMS MADE -1 OCCUR PERSONAL&ADV.INJURY $ 500,000 OWNER'S&CONTRACTOR'S PROT. EACH OCCURENCE $ 500,000 Limited Pollution FIRE DAMAGE(Any one fire) $ 100,000 MED EXPENSE(Any one person) $ 5,000 Q AUTOMOBILE LIABILITY CK03301963 05/13/2000 05/13/2001 COMBINED SINGLE LIMIT $ 500,000 X ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person) $ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident) $ NON-OWNED AUTOS PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ we sra7u- OTHER WORKERS COMPENSATION AND TORY LIMITS _ EMPLOYERS LIABILITY EL EACH ACCIDENT $ EL DISEASE-POLICY LIMIT $ EL DISEASE-EACH EMPLOYEE $ OTHER )ESCRIPTION OF OPERATIONSNEHICLES/SPECIAL ITEMS :ERTIFiCATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE a0011111"® CERTIFICATE OF LIABILITY INSURANCE DATE 3M/DDYY) 08/23/00 'RODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Finwall A Assoc Insurance, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 940 North Femcreek Avenue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 531067 COMPANIES AFFORDING COVERAGE Orlando FL 32853-1067 COMPANY A FFVA Mutual 's NSURED COMPANY Black s Spray Service Inc B 3625 N Courtenay Parkway COMPANY Memtt Island FL 32952 C COMPANY D AVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. DO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE (MM/DD/YY) DATE (MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG $ CLAIMS MADE r7 OCCUR PERSONAL&ADV INJURY $ OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE $ FIRE DAMAGE (Any one fire) $ MED EXP(Any one person) $ AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT $ ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER,THAN UMBRELLA FORM $ WORKERS COMPENSATION AND X EMPLOYERS'LIABILITY TORY LIMITS ER A 86133 01/01/00 01/01%01 EL EACH ACCIDENT $ 100,000 THE PROPRIETOR/ INCL EL DISEASE-POLICY LIMIT $ 500,000 PARTNERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE-EA EMPLOYEE $ 100,000 OTHER )ESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS 'ERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE For Information Purposes Only EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE/TO AIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY LINO ON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. 7AUIZE101REPRESENTATIVE A) � ACORD 25S (1/95) CORD CORPORATION 1988 REQUEST FOR PROPOSAL FOR FERTILIZATION, INSECT,DISEASE,AND WEED CONTROL OF TURF AREAS BID #01-03 The City of Cape Canaveral is a political subdivision of the State of Florida with a population of 8,900 with approximately 1.9 square-miles within its City limits. The City of Cape Canaveral invites interested Licensed Contractors to submit a Bid for fertilization of shrubs and trees,herbicide application, insect, disease, and weed control of turf areas. Contractors with - demonstrated expertise in this field are invited to submit a proposal. Instructions for proposals may be obtained from the City of Cape Canaveral, 105 Polk Avenue, Cape Canaveral, Florida 32920 or by contacting the City Clerks office at(321) 868-1220. Proposals shall be accepted until 3:00 P.M. Wednesday,November 29, 2000. A public meeting listing the bids received will be Wednesday November 29, 2000, at 3:15 P.M at the City of Cape Canaveral Annex located at 111 Polk Avenue. Section I: SCOPE OF SERVICE The Contractor shall provide services to the City of Cape Canaveral for assigned tasks that are related to controlling insects, diseases, and weeds, and to promote the health of St. Augustine,Bermuda and Bahia grasses through a fertilization, insect, and pathogen control program. The Contractor performing these services shall have a strong background in providing a positive working relationship with City Mayor/Council/City Manager type government. This contract will be a one-year contract and may be extended on a year-to-year basis with City Council approval, not to exceed five (5)years. Section II: WORK STATEMENT The project is anticipated to consist of fertilizing, applying herbicide and weed control in landscaped bedding areas. Attached is a bid tab sheet. Section III: OTHER REQUIREMENTS A. Proposal shall be accepted until 3:00 p.m. on Wednesday,November 29,2000. Those received after this time will not be considered. A total of eight(8) copies of the proposal must be submitted and clearly marked with"RFP#01-03 Fertilization,Insect, Disease, and Weed Control of Turf Areas", and mailed or hand delivered to the City Clerk of Cape Canaveral located at City Hall. B. Delivery of proposals by the following means: 1. Proposals mailed shall be addressed to: City of Cape Canaveral City Clerk's office P.O. Box 326' Cape Canaveral, FL 32920-0326 Attn: Fertilization, Insect, Disease, and Weed Control of Turf Areas, Bid #01-03 2. Proposal hand delivered to: City of Cape Canaveral City Clerk's office 105 Polk Avenue Cape Canaveral, FL 32920-0326 Attn: Fertilization, Insect, Disease, and Weed Control of Turf Areas, Bid #01-03 C. Proposals shall include the items listed below: 1. Letter of Interest 2. Contractor's qualifications and history to perform work 3. Qualification of any Subcontractors to be committed to project 4. A list of at least (3)three similar projects completed with a brief project summary with customer's name, address, and contact person and telephone number 5. Proof of liability insurance 6. Bid sheet D. Reviewing and listing of the firm's proposals will be by the Public Works Director. There will not be a need for any presentation by firms. The final selection will be based on the Public Works Director's presentation to the City Council at a scheduled public meeting. The City reserves the right to withdraw this Request for Proposal (RFP)at any time to protect its best interest. Public information will be provided the RFP list and the date of scheduled public City Council meeting. Contract award will be based on unit price and/or optional design. E. Inquiries concerning this proposal should be directed to Ed Gardulski, Public Works Director, (321) 868-1240, or e-mail to edg@capepw.org. REQUEST FOR PROPOSAL BID NO. 01-03 LANDSCAPE CHEMICAL APPLICATIONS PART I—FERTILIZATION INSECT DISEASE AND WEED CONTROL OF TURF AREAS Objective To control insects, diseases, and weeds, and to promote the health of St. Augustine, Bermuda and Bahia grasses through a fertilization, insect, and pathogen control program. All applications shall be accomplished within the time period of 12/1/00-11/31/01. Locations of Applications Attached is a site map with approximate square footage of areas to be treated. Schedule of Applications Schedule shall consist of six(6)treatments per year. Timing may vary slightly due to environmental conditions. Two (2) of the six (6)applications shall be weed and feed type treatments with a recognized broadleaf herbicide appropriate for the grass species, (i.e. atrazene for St. Augustine.) Insect treatments shall also be applied with these applications. Special Care shall be taken when applying weed and feed to the Recreation Complex and ballfields because of the mixture of turfgrass species I these areas. Consult with City staff. Two of the six (6) applications shall be a complete granular, type time-released fertilizer -formula with an additional iron supplement, (i.e. 16-4-8 with at least two percent iron supplement). Two (2) of the six (6)treatments shall be with a liquid fertilizer and insecticide combination All liquid fertilizer applications shall contain urea nitrogen and iron sulfate. Proper application rates shall be adhered to, (i.e. 3-6 pounds of nitrogen per 1000 square feet per year). Insecticide treatments shall control chinch bugs, mole crickets, and fire ants. Although other insects have occasionally been noticed,the above mentioned are most prevalent. NOTE: Only fire ant control is necessary within the playground area. Only recognized insecticides and herbicides may be applied, and City staff must approve all chemicals. Close communications must be maintained with City staff for timing of applications. Post application inspections must be performed to ensure insect, weed, and pathogen control. PART II—FERTILIZATION OF ORNAMENTALS Objective To maintain the health of landscape ornamental shrubs and groundcovers through a fertilization program. Location of Applications Landscaped bedding areas within Cape Canaveral's medians, parks, and City facilities. See attached site maps for exact locations. Schedule of Applications Fertilization is to be achieved two times per year in spring and fall, (i.e. April and September, or May and October.) Special Care must be taken to keep the fertilizer away from the mainstem of the plant. Any fertilizer residue left on the foliage shall be immediately washed off. Always follow fertilizer label application rate. Fertilization of all bedding plants shall be performed using a complete controlled release fertilizer with a micronutrient package. Fertilizer for ground covers may be broadcast as long as an even application is maintained. A plant-to-plant method should be used when fertilizing shrubs. Fertilizer must be watered in after applications. Consult with City staff on timing of applications and watering. PART III—FERTILIZATION OF TREES Objective To increase growth and reduce susceptibility to pests and diseases through a fertilization program. Location of Applications 2 Cape Canaveral's improved medians, parks, and City facilities. See attached maps for exact locations. Older established oaks,red bays, cedars, and cabbage palms shall not be included as part of the fertilizing schedule. Schedule of Applications Trees shall be fertilized two times per year in the spring and fall, (i.e., April and September.) Special Care must be taken to keep fertilizer away from direct contact with the trunks of the trees. If the area to be fertilized extends into the turf area, care must be taken to reduce the amount of nitrogen in these areas to avoid damaging the turfgrass. Exact fertilizer label instructions must be followed at all times since rates may vary according to the fertilizer formula. It will be necessary to thoroughly water areas to dissolve the fertilizer after application. Water is available at all sites. Consult with City staff. Hardwoods and All Dicotyledon Trees Fertilizer to be applied shall be a complete, controlled release type with a micronutrient package. Fertilizer shall be applied at the rate of one-quarter to one-half pound per inch of trunk diameter. Method of application shall be to broadcast the fertilizer evenly under the canopy/around the dripline of the tree. Palms Fertilizer to be applied shall be a controlled release type especially formulated for palms with additional iron and a micronutrient package. All palms with trunks shall be fertilized at the rate of one-half pound of nitrogen per inch of trunk diameter. For palms without trunks one to three pounds of fertilizer should be used per application, (all Sagos, Coonties, and Philodendron Sellom should be fertilized in the same manner as non- trunked variety palms.) Fertilizer shall be broadcast under the canopy of the palm. SPECIAL CONDITIONS Within sixty days of contract expiration, if mutually agreeable to the City and the Contractor,the contract may be extended for successive-one-year periods at existing prices. Should you(Contractor)take exception to this alternative,please so note in your bid/ proposal. 3 PART IV—HERBICIDE APPLICATION Objective To reduce undesirable growth of weeds. Location of Applications Landscaped bedding areas within Cape Canaveral's medians,parks,ballfield, clay outfields,baselines,pitcher mounds, homeplates and around City facilities shall be sprayed for weeds. Schedule of Applications Herbicide shall be applied eight(8)times/year or according to environmental conditions _ as designated by City staff. -Herbicide shall be applied when wind speed is<3 mph. *The City will provide Herbicides. Special Care must be taken to keep herbicide away from direct contact w/trunks of trees, branches of shrubbery and grass line. Contractor's Requirements 1. The Contractor may not submit bids on parts of an operation. Bids shall be submitted on: Part I Turf Fertilization Part II Fertilization of Ornamentals Part II Fertilization of Trees Part IV Herbicide Applications Please submit separate costs on each part. 2. Contractor shall have three(3)years of experience in commercial chemical applications maintenance services of lawns and landscape. 3. Contractor shall document their ability to perform the contract specifications. A licensed chemical applicator must perform these operations. 4. Contractor shall list as references their three (3) largest monetary contracts comparable t the submitted bid for the City with the annual contract amount. 5. The lowest bid may not necessarily be recommended for service. The City is desirous of quality performance and a contractor who can perform to the specifications of the contract for the contract duration. 4 The Contractor's Respgnsibilities are as follows: Contractor shall submit an equipment list of all equipment to used. Equipment to be used shall be approved by the Public Works Department. Contractor shall submit proof of liability and Workers' compensation insurance. A 24-hour a day contact phone number must be made available by the Contractor to the City's Public Works Department. Any and all subcontracting work done through the Contractor must be submitted for approval by the Public Works Department prior to beginning the work. The Contractor shall report any event,which occurs which, is out of the ordinary and occurs while the Contractor is performing maintenance duties. Contractor's operations shall be coordinated to coincide with current City operations. Operations shall be Monday through Friday 7:00 a.m. to 8:00 p.m. Contractor shall follow all chemical label directions and dispose of excess tank mix in manner approved on label. Contractor shall be responsible to report immediately any and all conditions or damages occurring to City or private property,whether he caused said condition or damage or only observed the conditions or damage. Damages may involve,but are not limited to irrigation components, landscaped plantings and trees,turf areas, gazebos,playground equipment, buildings, curbs, concrete sidewalks, roadways, parked cars, moving cars and fences. Contractor shall be held monetarily responsible for damage caused by operations. Contractor shall inform the Public Works Department of any delay or non-performance. Contractor shall submit payment request,which specifically states the work done by area and task within that area. Payment will be coordinated with the City's Finance Department after inspection by the Public Works Department of the completed work. Contractor shall be responsible for a neat, orderly site appearance. Contractor shall familiarize himself with irrigation sprinkler head locations, pumps, controllers and all other aboveground irrigation components and utilities which are accessible during maintenance operations. Damage to any components during operation is the Contractor's responsibility. 5 The Contractor shall produce credentials of qualification acceptable to the City. Contractor must have licenses for chemical applications in the appropriate areas pertaining to the work to be performed. The Contractor shall have his labor crews controlled and directed by an on-site foreman well versed in current horticultural chemical application practices, in order to coordinate and execute work correctly. Workers shall be informed of all hazards. The Contractor will be licensed in accordance with al appropriate City and County agencies. City's Responsibilities Emergencies that might arise shall be the City's responsibility (i.e., irrigation breaks, sidewalk and asphalt repairs, pump repairs, etc.) The City shall be responsible for all replanting of trees, shrubbery or groundcovers, unless damaged by the Contractor. The City shall be responsible for maintenance and repair of irrigation systems including sprinkler head replacement, line breaks,pump repairs, controller setting or any other irrigation troubleshooting operations. The City shall be responsible for maintenance on the clay playing areas of the ballfields and infield Bermuda grass aeration. The City shall be responsible for weeding and mulching all landscaped bedding areas. The City shall be responsible for inspections of all Contractor operations. Before payment can be made,maintenance must be approved by the City. -If an area of work remains incomplete, the City reserves the right to withhold payment on that portion of work. The City shall provide the Contractor with a schedule of City events, which would influence the Contractor's maintenance schedule. The City shall be responsible for existing damages or conditions of all City property. If a dispute arises between the Contractor and the City,the City Manager shall mediate the dispute. Any additional work that the Contractor is asked to perform shall be negotiated by the Contractor and the Public Works Department and approved by the City Manager. 6 Contract Period: This contract will be for a one-year period and may be extended on a year-to-year basis with City Council approval, not to exceed five(5)years. Termination: This contract may be terminated without cause by giving a 30-day notice to the Contractor. Payment: Payment by the City will be made after the Contractor has completed the monthly task and has complied with the following: 1. Public Works Director's instructions and inspections. 2. Submitted an original payment request to the City. 3 After payment request and support documentation are approved by the Public Works Department and forwarded to the City Treasurer for payment. 7 ATTACHMENT "A" MAP City of CCanaveral N ---------- --- --- --- tf b - U 1 ] IDSEY CME VW a an - _�acen _JNIEBNa OCEAN WOODS AREA ,a v RWR90E�— L CRC3fON m rn Streets N .S;A� ATTACHMENT `B" BID TAB SHEET ADDENDUM 1 TO REQUEST FOR PROPOSAL BID NO. 01-03 LANDSCAPE CHEMICAL APPLICATIONS 1. Please note on map that there are two additional landscape bedding areas at the interssection of Astronaut Boulevard and N. Atlantic Avenue as well as those marked on the map with original package. 2. Disregard reference to square footage. Refers to Attachment(A) and attached map for locations. City of Cape Canaveral 1lSE1N --- -------------- ---------------- tia _____________ ---------- -2f b _t� 8 n � YS - U � Y F MINUA maw - Q _LONG �nnFaNan a �+ OCEAN WOODS AREA A,S - I m cm ruB _ b o FO RgoE pax L OROTON r N m Streets N E... Meeting Type:Regular 5 d� Meeting Date:01-16-01 ,r AGENDA n Heading Consent ..f�,. CfrY OF Item CAPE CANAVERAL 6 No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: COOPERATIVE PURCHASE OF A UTILITY TRUCK WITH CRANE DEPT./DIVISION: RECLAIMED WATER/PUBLIC WORKS Requested Action: City Council approve the cooperative purchase of a utility truck with crane in the amount of$41,307 from Duval Ford as recommended by the public works director. Summary Explanation&Background: f This is a budgeted item that will replace the 1985 utility truck. I support staff's recommendation. Exhibits Attached: Public works director's recommendation City Man s ffice ; Department RECLAIMED WATER/PUBLIC WORKS g:/admin eeting/ O1 16- t oC MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski Public Works Director DATE: January 9,2001 SUBJECT: City Council Agenda Item,January 16,2001 Vehicle Replacement Purchase, Enterprise Fund The Wastewater Collection Division of the Public Works Department is in need of replacing its 1985 Dodge Pick-up Truck City Asset#1646. This 16-year-old vehicle is in very poor condition and unable to meet current maintenance needs. Attached is a photo of this vehicle. A replacement vehicle was selected from the State Purchasing Contract#00-08-0905. The purchase price for the replacement vehicle is $41,307. The purchase of the vehicle will include a more powerful crane that will be utilized for servicing lift station pumps and other day- to-day maintenance. More so this crane can be utilized for other City of Cape Canaveral work activities to provide a safer work environment. Included with this purchase, this vehicle will have a towing package, undercoating, rain shields protection, crew cab, and emergency work lights. The purchase delivery date is anticipated to be 6-8 weeks. Funds have been budgeted for this purchase. Recommend the approval of the State Contract purchase of a truck in the amount of $41,307. Attachment CC: File £ENT BY: DUVAL FORD GOVT SAES; 0042882144; JAN-10 0 ---`'""'4M- ^" JAN r 2001 Date S Attn! �/!T"�LS "► Contract No. 00-08-0905 We appreciate your interest in the 2001 Florida Sheriffs Association/Florida Association olf Counties Purchasing Contract. The following CMYGrr. the items we discussed. P,r+w - a-o-3 Pte.-ate _ oa I A14 S s 4old•• 4 4,v I-v 7-44 361S-Y-3 U it > Si rely. � A FAX Flo- {904) 387-bBI6 , `y P.Q, Box 7687 - 1616 Cassat Avenue • JacksOnt)jjEe, PL 32238 •`TeteFiane 904/388-2144 DUVAL FORD ,�; Page I of 1 ,J DUVAL FORD ORDERING INSTRUCTIONS (REV 20 OCT 00) NOTE: ALL ORDERS SHOULD BE DIRECTED TO: SPURS VENDOR NUMBER: 591211159-002 VENDOR: DUVAL FORD (A) STREET ADDRESS: P. O. BOX 7687 CITY, STATE, ZIP: JACKSONVILLE, FL 32238 TELEPHONE: 904-388-2144 TOLL FREE NO.: ORDERING FAX NO.: 904-387-6816 REMIT ADDRESS: P. O. BOX 7687 CITY, STATE, ZIP: JACKSONVILLE, FL 32238-0687 PRODUCT INFORMATION: DIRECT INQUIRY TO : NAME AND TITLE:NELSON EASON, FLEET SALES MGR. ADDRESS: P. O. BOX 7687 CITY, STATE, ZIP: JACKSONVILLE, FL 32238-0687 TELEPHONE: 904-388-2144 TOLL FREE NO.: URL HOME PAGE ADDRESS: ELECTRONIC MAIL ADDRESS: .s:- !a sm a. c or http://fcn.state.fl.us/st_contracts/070001991/order7.htm 12/05/2000 ITY OF CAPE CANAVERAL 100-01 FISCAL YEAR BUDGET =WER ENTERPRISE FUND -WWTP 313 DESCRIPTION DETAILED JUSTIFICATION >.40 MOTOR FUELS FUEL FOR VEHICLES AND EQUIPMENT. !60 LAB SUPPLIES MATERIALS AND SUPPLIES NEEDED TO OPERATE LABORATORY. >.80 RECLAIMED WATER SUPPLIES NECESSARY HARDWARE&SUPPLIES FOR ESTABLISHING AND MAINTAINING REUSE SERVICE CONNECTIONS. ml 0 110 OPERATING FEES & LICENSES FDEP PLANT, LAB AND OPERATOR PERMITS AND LICENSES R Z R oil li'l 11 z C T a 100 CAPITAL EQUIPMENT: BOD INCUBATOR FOR LAB 7,000 r R SECURITY GATE 5,000 _ TECHNOLOGY ADVANCEMENT 10,000 C MAINTENANCE TRUCK W/CRANE 45,000 .ofit-- v $ 67,000 C 2 C v c i r i r 85 � S b � A ct 0 Auto Crane's Model 320i 3203 PRX shown. For Your Mid -Range LIN ifting Needs 3203With more lifting capacity than any crane in its price range, the 3203 has many features to fit your lifting needs as well as your budget. The 3203 has a crane rating of 10,000 ft. lbs. with a maximum of 3200 lbs, at 3 ft. Features include: • 3200 lbs. capacity at 3 ft.; 660 lbs. at 15 ft. 0 Autonnatic overload protection standard • Manual telescoping boom extends from 7 to 11 ft. (optional 7'-11 15boom length; power boom extension on PRX 7'-11 ). • 360" continuous power rotation (3203 PR and PRX). • 360` continuous manual rotation with manual brake (3203 P). • Power boom elevation (3203 PR and PRX). • Power boom elevation/ manual controlled boom down (3203 P). • 17 ft. remote control pendant. • Meets [OSHA 1910.180, (7-1-91)] requirements arid ANSI 830.5 (1989, Rev. 1992) safety standards. • 21.2 ft./min. (6.46 m/nein.) single line speed. 0 IMROW 5000 paint (Auto Crane white). Cable Specs. aircraft quality cable. 62 ft. in length. Optional 75 ft. extra capacity available. 002 }- - -- — 2760 18 __F320. 4 5° 3200 7 — 63140 45 OVER 1600 LBS USE DOUBLE-LINE RATED CAPACITY 3200LBS AT 3FT I VERTICAL AND HORIZ. 4 �1.1430 DISTANCE IN FEET BOOM PIVOT AT 7 FT. ABOVE GROUND _i.._ 990- t- t 1355 780 80 1085 )' 1760 690 960 5° 1565 1500 900 660 S j' -cam 3 B 7 9 III, 13' 15' 'J"t, Dista a r: ionr xr pivot Omit b- bcttom of base plate s 21 " For the name of your nearest Auto Crane distributor, call TOLL FREE 1-800-283-9740. 6 lill. k %I Post Office Box 581510 • Tulsa. OK 74158 U.S.A. Phone: (918) 438-2760 • FAX: (918) 438-6688 Telex 158108 RAMSEY TUL Knapheide service bodies Designed user-friendly Built work -ready _%:1411 Meeting Type: Regular Meeting Date: 01-16-01 AGENDA Heading Resolutions Item 7 No. Resolution; Contract AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 01-01, LEGAL SERVICES CONTRACT DEPT./DIVISION: LEGISLATIVE Requested Action: City Council consider the annual renewal of the legal services contract with the firm of Amari & Theriac, P.A. Summary Explanation & Background: Kohn Bennett has named Mark M6Quagge as Deputy City Attorney; terms and the hourly rates remain the same. I recommend approval. Exhibits Attached: Resolution; Contract City Man r' ffice Department LEGISLATIVE g:/adm' Umeetin .001/O1- - �galcontract RESOLUTION NO. 01-01 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AUTHORIZING THE ANNUAL RENEWAL OF THE LEGAL SERVICES CONTRACT WITH THE LAW FIRM OF AMARI, THERIAC, P.A., BY AND THROUGH KOHN BENNETT AS A MEMBER OF THE FIRM, TO PROVIDE LEGAL SERVICES TO THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. The City Council, by passage of this Resolution, hereby authorizes the annual renewal of the Legal Services Contract with Amari, Theriac, P.A. dated December 15, 1998, for the provision of Legal Services to the City of Cape Canaveral, Florida; a copy of said Legal Services Contract is attached hereto and made part hereof by reference. SECTION 2. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this day of , 2001. ATTEST: Rocky Randels, MAYOR Burt Bruns Sandra O. Smith, CITY CLERK Buzz Petsos Rocky Randels Richard Treverton APPROVED AS TO FORM: Larry Weber Kohn Bennett, CITY ATTORNEY FOR AGAINST LEGAL SERVICES CONTRACT THIS AGREEMENT, dated this 7th day of December, 2000, by and between the CITY OF CAPE CANAVERAL, FLORIDA, a municipal corporation, hereinafter referred to as "City", and the law firm of AMARI & THERIAC, P.A. ("Firm"), by and through KOHN BENNETT, as a member of the Firm, hereinafter referred to as "City Attorney". 1. EMPLOYMENT. The City hereby engages the Firm and designates Kohn Bennett, Esquire to provide legal services to the City from December 7th, 2000, until December 6th, 2001, as City Attorney. 2. DEPUTY ATTORNEY. The City Attorney may designate one or more Deputy City Attorneys including, but not limited to Mark McQuagge, to assist in the performance of the duties hereinafter specified. 3. PERFORMANCE OF CONTRACT. The City Attorney shall attend all meetings of the City Council; all Code Enforcement Board meetings; all Planning and Zoning Board meetings; all Zoning Board of Adjustment meetings; and Construction Board of Adjustment meetings; or other City Board meetings as may be requested by the City Manager; confer with the City Manager and designated staff as needed; draft and review all ordinances and resolutions as well as all revisions of ordinances; review all contracts; be consulted or apprized as to labor relations and contractual matters arising from same; and consult with respect to all insurance matters. Communications between the City and the City Attorney shall be conducted through the City Manager. City Council members may consult with the City Attorney as needed. Citizens of the City are not authorized to contact the City Attorney regarding City business at anytime. The City shall be a priority client of the City Attorney, and the City Attorney shall give City business and problems priority over non -City matters. It is expressly understood that the City Attorney shall avoid potential conflict of interest situations between the City and other clients and otherwise comply with the standards set forth for city attorneys in Chapter 112, Florida Statutes. 4. COMPENSATION. All services performed by the City Attorney on behalf of the City shall be compensated at an hourly rate as follows: (a) Litigation activities, which shall be approved of in advance by the City Council, shall be compensated at an hourly rate of $110.00 per hour; and (b) All other services performed shall be compensated at $90.00 per hour. The City Attorney shall provide detailed billing on the first of each month, and payment shall be made within ten (10) days thereafter. The City Attorney and the Firm shall bill only time spent on City related matters. The City may subcontract other specialties of law if the City Council so directs if the Firm does not specialize in a certain area of law, or if the Firm has a conflict of interest in a particular matter. With respect to litigation, once the amount of $2,500.00 in attorney fees has been expended in any one case, the City Attorney shall consult in closed session, per Florida Statute, with the City Manager and City Council as to whether or not the City shall continue litigation or settle the case. Prior to that time, the City Manager will be apprized of all activity in each particular case, and with the advice and consent of the City Council. will review all actions to be undertaken by the City Attorney on litigation cases. The City Attorney will provide the City Council with quarterly written reports regarding the status of any litigation if the City Attorney is representing the City as attorney of record. 5. BILLING. All detailed billing shall be completed on the first of each month, and the City shall promptly process each bill within ten (10) calendar days. 6. COSTS. All costs incurred by the City Attorney on behalf of the City, such as filing fees, deposition fees, long distance telephone charges, and other out-of-pocket expenses shall be the responsibility of the City. 7. MODIFICATIONS. This Agreement shall be subject to modification at any time upon written mutual consent of the parties thereto. 2 8. SEMINARS. The City Attorney agrees to provide, during the term of this Agreement, two (2) seminars to employees or volunteers of the City at no additional consideration. 9. TERMS OF AGREEMENT. This Agreement is renewable on an annual basis on the anniversary date of this Agreement. The Agreement may be terminated upon thirty (30) days' notice by either party. 10. HOLD HARMLESS CLAUSE. The City, City Attorney, and the Firm each indemnify and hold each other harmless from any and all manner of action and actions, cause and causes of actions, suits, trespasses, judgments, executions, claims and demands, and losses and damages, costs and expenses of any kind whatsoever, including reasonable attorneys' fees and court costs which may be claimed by any third party to have resulted from or arise out of the intentional or negligent acts of the employees, officers or agents of each other, whether occurring before or after the City, City Attorney, and the Firm assumed the obligations of this Agreement. ATTEST: Sandra 0. Smith, CITY CLERK 3 CITY OF CAPE CANAVERAL By: Rocky Randels, MAYOR AMARI & THERIAC, P.A. By: Kohn Bennett, CITY ATTORNEY Meeting Type: Regular Meeting Date: 01-16-01 AGENDA Heading Resolutions ]tem $ No. Please advise. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 01-02 REQUESTING THE STATE LEGISLATURE TO SUPPORT LEGISLATION TO AMEND 119.07(3)(I)1 DEPT./DIVISION: LEGISLATIVE Requested Action: City Council consider the attached resolution from the City of Palm Bay requesting the state legislature support legislation to amend 119.07(3)(1)1, F.S. that would exempt personal information on certain family members of code enforcement officers and former code enforcement officers. Summary Explanation & Background: The City of Palm Bay is seeking support on this issue. Please advise. Exhibits Attached: Resolution City Man r' ffice �,�' Department LEGISLATIVE i giadmin/c eeting/ O1/O1-I deenforce.doc RESOLUTION NO. 01-02 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY FLORIDA, REQUESTING THE STATE OF FLORIDA LEGISLATURE TO SUPPORT LEGISLATION AMENDING SECTION 119.07(3)(i),1, FLORIDA STATUTES, TO EXEMPT CERTAIN INFORMATION PERTAINING TO THE SPOUSES AND CHILDREN OF CODE ENFORCEMENT OFFICERS FROM PUBLIC INSPECTION, EXAMINATION, AND DUPLICATION; REQUESTING THE ENACTMENT OF LEGISLATION TO AMEND SECTION 119.07(3)(i),1, FLORIDA STATUTES, TO INCLUDE LANGUAGE TO EXPAND EXEMPTIONS TO "ACTIVE OR FORMER' CODE ENFORCEMENT OFFICERS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, protective measures have been provided to active and former law enforcement personnel and their spouses and children through Section 119.07(3)(i),1, Florida Statutes, by exempting certain personal information from public inspection, examination, and duplication, and WHEREAS, these same protective measures have been provided to municipal code enforcement officers through Section 119.07(3)(i),1, Florida Statutes, but provides no exemptions for their spouses and children, and WHEREAS, some of the actions taken by code enforcement officers are similar to those taken by law enforcement personnel exposing them and their families to the same perils and endangerment, and WHEREAS, due to an increase in the perilous situations being encountered by code enforcement officers and the potential endangerment to their families, the Florida Association of Code Enforcement is spearheading legislation to exempt personal information pertaining to the spouses and children of municipal code enforcement officers from public inspection, examination, and duplication. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, as follows: City of Cape Canaveral, Florida Resolution No. 01-02 Page 2 SECTION 1. The above recitals are true and correct and by this reference are hereby incorporated into and made an integral part of this resolution. SECTION 2. The City Council of the City of Cape Canaveral hereby supports proposed legislation providing for the exemption of personal information pertaining to the spouses and children of municipal code enforcement officers from public inspection, examination, and duplication. SECTION 3. The City Council also supports the amendment of Section 1 19.07(3)(i),1, Florida Statutes, to include language to expand the exemptions to include "active or former" code enforcement officers. SECTION 4. The City Council hereby requests the Legislature of the State of Florida to enact legislation providing the same or similar exemptions for the spouses and children of active or former municipal code enforcement officers as currently provided for active or former law enforcement personnel by Section 1 19.07(3)(1),1, Florida Statutes, which reads as follows: "the home addresses, telephone numbers, social security numbers, photographs, and places of employment of the spouses and children of such personnel; and the names and locations of schools and day care facilities attended by the children of such personnel SECTION 5. The City Clerk is hereby directed to distribute copies of this resolution to the Brevard County Space Coast League of Cities, the Florida League of Cities, and the Florida Association of Code Enforcement. SECTION 6. This resolution shall take effect immediately upon its adoption. 11Cape-ntlcityclerk\CityClk\Resolutions\Public Records Amend Code Enforcement Section.doc City of Cape Canaveral, Florida Resolution No. 01-02 Page 3 ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this day of , 2001. Rocky Randels, MAYOR ATTEST: FOR AGAINST Burt Bruns Sandra O. Smith, CITY CLERK Buzz Petsos Rocky Randels Richard Treverton APPROVED AS TO FORM: Larry Weber Kohn Bennett, CITY ATTORNEY \\Cape-nt\cityclerk\CityClk\Resolutions\Public Records Amend Code Enforcement Section.doc December 26, 2000 DEC 2 7 Mr. Bill Hall, President Space Coast League of Cities Town of Malabar 2725 Malabar Road Malabar, FL 32950 Dear Mr. Hall: CITY OF PA L M BAY FLORIDA 120 MALABAR ROAD, S E. • PALM BAY. FLORIDA 32907-3009 • (321) 952-3400 Visit our website at. http://www.palmbay(lorida org Enclosed is a copy of the City of Palm Bay's Resolution No. 2000-47 requesting the State Legislature to support legislation to amend Section 119.07(3),(i),1, Florida Statutes, to include language that would exempt personal information on certain family members of code enforcement officers as well as former code enforcement officers. The City Council approved the resolution at its Regular Council Meeting No. 2000-39, held on December 21, 2000. The resolution is also being sent to the Florida Association of Code Enforcement and the Florida League of Cities for consideration. If you should have any questions or require additional information, please contact my office at 321- 952-3414. Sincerely, CITY OF PALM BAY Alice Passmore, CMC City Clerk e/ Enclosure PROGRESS THROUGH PARTNERSHIP- RESOLUTION NO. 2000-47 A RESOLUTION OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, REQUESTING THE STATE OF FLORIDA LEGISLATURE TO SUPPORT LEGISLATION AMENDING SECTION 119.07(3)(i),1, FLORIDA STATUTES, TO EXEMPT CERTAIN INFORMATION PERTAINING TO THE SPOUSES AND CHILDREN OF CODE ENFORCEMENT OFFICERS FROM PUBLIC INSPECTION, EXAMINATION, AND DUPLICATION; REQUESTING THE ENACTMENT OF LEGISLATION TO AMEND SECTION 119.07(3)(i),1, FLORIDA STATUTES, TO INCLUDE LANGUAGE TO EXPAND EXEMPTIONS TO "ACTIVE OR FORMER" CODE ENFORCEMENT OFFICERS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, protective measures have been provided to active and former law enforcement personnel and their spouses and children through Section 119.07(3)(i),1, Florida Statutes, by exempting certain personal information from public inspection, examination, and duplication, and WHEREAS, these same protective measures have been provided to municipal code enforcement officers through Section 119.07(3)(i),1, Florida Statutes, but provides no exemptions for their spouses and children, and WHEREAS, some of the actions taken by code enforcement officers are similar to those taken by law enforcement personnel exposing them and their families to the same perils and endangerment, and WHEREAS, due to an increase in the perilous situations being encountered by code enforcement officers and the potential endangerment to their families, the Florida Association of Code Enforcement is spearheading legislation to exempt personal information pertaining to the spouses and children of municipal code enforcement officers from public inspection, examination, and duplication. City of Palm Bay, Florida Resolution No. 2000-47 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The above recitals are true and correct and by this reference are hereby incorporated into and made an integral part of this resolution. SECTION 2. The City Council of the City of Palm Bay hereby supports proposed legislation providing for the exemption of personal information pertaining to the spouses and children of municipal code enforcement officers from public inspection, examination, and duplication. SECTION 3. The City Council also supports the amendment of Section 119.07(3)(i),1, Florida Statutes, to include language to expand the exemptions to include "active or former" code enforcement officers. SECTION 4. The City Council hereby requests the Legislature of the State of Florida to enact legislation providing the same or similar exemptions for the spouses and children of active or former municipal code enforcement officers as currently provided for active or former law enforcement personnel by Section 119.07(3)(i),1, Florida Statutes, which reads as follows: "the home addresses, telephone numbers, social security numbers, photographs, and places of employment of the spouses and children of such personnel; and the names and locations of schools and day care facilities attended by the children of such personnel". SECTION S. The City Clerk is hereby directed to distribute copies of this resolution to the Brevard County Space Coast League of Cities, the Florida League of Cities, and the Florida Association of Code Enforcement. „I ,.. "... k i; ; t.a 1 4 1 u.., y City of Palm Bay, Florida Resolution No. 2000-47 Page 3 SECTION 6. This resolution shall take effect immediately upon its adoption. This resolution was duly passed and adopted at Meeting No. 2000-39 of the City Council of the City of Palm Bay, Brevard County, Florida, on the 21st day of December, 2000.=' ? °•f T s'PA 1'► LQRIDA -7--- • ••• ,,• _ • Gtr Ed Geier, MAYOR ATTEST. ,..: Alice Passmore, CITY CLERK CC: C. Norton, CP&ED C. Clausen, CED Tom Gajentan (President of Florida Association of Code Enforcement) City of St. Petersburg PO Box 2842 St. Petersburg, FL 33731 Charles E. Barrier (Florida League of Cities) Regulated Industries, Inc. 1020 E. Lafayette Street Suite 105 Tallahassee, FL 32301 FAX: Bryan Rewis Lake Wales, FL 863-678-4223 THIS IS To Ci:uiry t�,at the foregoing is a #ort cod torred copy of the oritjf,I,71 ori File in the office of Me City 0' 'G f T� ��(i.3► `a P, ,� � � ::,t. S; u� I"Inrida. sail of the Lily of PC:In: • Yw.J ��®©G 'ucy of is "!m @ay, = 5 } ip y." Meeting Type: Regular Meeting Date: 01-16-01 AGENDA Heading Resolutions Item 9 No. Exhibits Attached: AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 2001-03, AMENDING THE ANNUAL BUDGET DEPT./DIVISION: FINANCE/ADMINISTRATION Requested Action: City Council consider approval of Resolution No. 2001-03 amending the 2000/01FY annual budget as recommended by the city treasurer. Summary Explanation & Background: r See attached city treasurer's report. I recommend approval. Exhibits Attached: Resolution No. 2001-03; city treasurer's report City Manor's Office Department FINANCE/ADMINISTRATION t ncil/mteeti tn0 6- 001-03.doc CITY of CAPE CANAVERAL City of Cape Canaveral MEMORANDUM rr DATE: JANUARY 10, 2001 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANDREA BOWERS CITY TREASURER SUBECT: QUARTERLY BUDGET REPORT AND TRANSFERS FOR THE FIRST QUARTER OF FISCAL YEAR ENDING 9/30/2001. RESOLUTION NO 2001-03 The first quarter of the fiscal year 2000/01 is complete and much has been accomplished. The Building Department has been very active with the continued building boom. The Recreation Department provided a very successful Tree Lighting Program at the Library as well as a Celebration of the Department's 25th Anniversary. It is estimated that the Reindeer Run, sponsored by the Business & Cultural Development Board, earned a record $10,000 to donate to the United Way Fund. The annual audit has been completed and preparation of the FY 1999/00 Financial Reports is proceeding. Work has continued on Phase IV of the Reuse project. All in all, a great beginning for the new year. Following is an evaluation of budget amendments requiring attention. It should be noted that only those items representing a significant change in fiscal policy have been offered for adjustment. It is not the intent of these amendments to adjust each account to reflect actual activity. Some of these items have previously been approved, and the technical adjustment is merely housekeeping. Others are new requests for projects or purchases. When available, memos submitted by the Department Head are included for your evaluation. REVENUES Total revenues have been collected at approximately 33% with Ad Valorem collection at 71%. These figures are within expected projections. This budget transfer will record the cyrant, from the St. John's River Water Management District in the amount of $20,900. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone (321) 868-1200 • FAX (321) 799-3170 • fcn.state.fl.us/cape/ e-mail: cape@iu.net This is provided to offset some of the expense of implementing the stormwater treatment system being implemented at the Public Works complex. Also being recorded is a $300,000 donation to the Beautification Fund by Mr. William Bennix. It is Mr. Bennix's request that the money be spent on landscaping the city in cAr. Due to the decrease in revenue from the State Cigarette Tax, the State recently replaced that source with a portion of the sales tax collected. The budgeted revenue from the ".02 Cent Cigarette Tax'' has been transferred to a new line item `'State Sales Tax Revenue Share". This is not an increase, merely a shifting of the budgeted amount to a new heading. EXPENDITURES GENERAL FUND Fire Safety: An increase of $810 is requested to fund the increase in General Insurance expense incurred by the Fire Department. At the time of budget preparation the actual amount was not known. Street Department: $1,510 is requested to provide engineering surveys for the Ridgewood Peppertree removal project now underway. (see memo attached) Installation of the portable generator totaled $5,343. This amount was split between the Street Department and the Sewer Dept. as was the initial purchase. The unit is currently providing back up power to the annex. Recreation Department: An increase in budgeted capital is required to fund the replacement of the air conditioner for the Youth Center (memo attached) and to complete the funding for the new Ford passenger mini -van. The additional funds to purchase the van were approved at the October 17`h Council Meeting. Non -Departmental: An increase of $4,820 is required to fund the grant service of Cape Canaveral Scientific, Inc. They are tasked to write and submit Stormwater Management Projects Cost -Share Program Grant for the implementation of a Stormwater Utility for the Citv. Reserves have been used to fund the Grand Service and the installation of the portable generator. All other increases in General Fund expenditures have been funded with contingency funds. Per Council request at the November 21S` meeting, $10,000 is being pulled from cash forward to fund the sand fencing project. N SEWER FUND New requests for capital purchases total $1451.50. Memos Abm the department are attached. The balance of the generator installation is also included in the transfer. The Public Works Director has estimated a total of $50,000 will be required to complete the stormwater treatment project approved at the December 5`h Council Meeting. The funding for this project as well as the plumbing services for phase IV, approved at the November 2151 meeting, are reflected in this transfer. This completes the requested Budget Amendments for the first quarter of the fiscal year 2000/01. Please contact the Finance Department with any questions and/or concerns. RESOLUTION NO. 2001-03 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AMENDING THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30,2001; PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. The Annual General Fund, Sewer Enterprise Fund, Special Revenue Funds, Budget Adjustments, which are attached hereto and by reference made a part hereof, of the City of Cape Canaveral, Florida for the fiscal year beginning October 1, 2000, and ending September 30, 2001, are hereby approved and amended. SECTION 2. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 16th day of January -12001. Rocky Randels, MAYOR ATTEST: FOR AGAINST Burt Bruns Sandra O. Smith, CITY CLERK Buzz Petsos Rocky Randels Richard Treverton APPROVED AS TO FORM: Larry Weber Kohn Bennett, CITY ATTORNEY P:\ctyTreas\TRP\SFERS\Rescluticn-7-001-03 1st QTR Budget Transfers.doc CITY OF CAPE CANAVERAL BUDGET TRANSFERS FOR THE QUARTER ENDED 12/31/2000 10/1/00 REQUESTED ADJUSTED .INE ITEM BUDGET BUDGET BUDGET NUMBER ACCOUNT NAME BALANCE AMENDMENTS BALANCE GENERAL FUND GENERAL FUND REVENUE -300.1000 CASH FORWARD 0 17,491.50 17,491.50 -335.1100 .02 CENT CIGARETTE TAX 19,300.00 (19,300.00) - -335.1212 STATE SALES TAX REVENUE SHARE - 19,300.00 19,300.00 ENDED GENERAL FUND REVENUE 17,491.50 FIRE SAFETY -5-522.4500 GENERAL INSURANCE 19,000.00 810.00 19,810.00 ENDED FIRE SAFETY EXPENDITURES 810.00 STREET DEPT. -7-541.3100 ENGINEERING FEES 3,000.00 1,510.00 4,510.00 -7-541.6400 MACHINERY & EQUIPMENT 28,000.00 2,671.50 30,671.50 (ENDED STREET DEPT. EXPENDITURES 4,181.50 RECREATION DEPARTMENT -11-572.6300 FACILITY IMPROVEMENTS 174,250.00 1,960.00 176,210.00 -11-572.6400 CAPITAL PURCHASES 17,000.00 981.00 17,981.00 IENDED RECREATION DEPT. EXPENDITURES 2,941.00 GARBAGE SERVICE 1-14-534.4330 DUMPING CHARGES 1,000.00 756.00 1,756.00 (ENDED GARBAGE SERVICE EXPENDITURES 756.00 NON -DEPARTMENTAL 1-17-901.3112 GRANT WRITING SERVICES 5,000.00 4,820.00 9,820.00 1-17-901.5210 BEACH SANDFENCING - 10,000.00 10,000.00 1-17-901.9900 CONTINGENCY 13,559.00 (6,017.00) 7,542.00 IIENDED NON -DEPARTMENTAL EXPENDITURES 8,803.00 AMENDED GENERAL FUND REVENUE 17,491.50 AMENDED GENERAL FUND EXPENDITURES 17,491.50 CITY OF CAPE CANAVERAL BUDGET TRANSFERS FOR THE QUARTER ENDED 12/31/2000 10/1100 REQUESTED ADJUSTED LINE ITEM BUDGET BUDGET BUDGET NUMBER ACCOUNT NAME BALANCE AMENDMENTS BALANCE BEAUTIFICATION FUND REVENUES �5-366.1000 DONATIONS FROM PRIVATE SOURCES 1,000.00 300,000.00 MENDED BEAUTIFICATION FUND REVENUES 300,000.00 301,000.00 EXPENDITURES 15-15-539.9901 CONTINGENCY - RESTRICTED - 300,000.00 300,000.00 VIENDED BEAUTIFICATIONN FUND EXPENDITURES 300,000.00 SEWER FUND REVENUE )1-300.1000 CASH FORWARD )1-337.3005 STRWMD STORMWATER GRANT MENDED SEWER FUND REVENUE 69,123.00 1,292,000.00 48,223.00 1,340,223.00 20,900.00 20,900.00 MENDED SEWER FUND EXPENDITURES 69,123.00 EXPENDITURES 31-10-535.3120 LEGAL FEES 2,500.00 8,000.00 10,500.00 31-10-535.6400 CAPITAL EQUIPMENT 67,000.00 4,123.00 71,123.00 31-19-901.6314 REUSE PROJECT -PHASE IV 600,000.00 15,000.00 615,000.00 31-19-901.6316 SJRWMD STORM DRAINAGE - 50,000.00 50,000.00 01-19-901.9900 CONTINGENCY 16,011.00 (8,000.00) 8,011.00 MENDED SEWER FUND EXPENDITURES 69,123.00 Memo To: From: Date: Re: Bennett Boucher, City Manage Andrea Bowers, City Treasurer T Ed Gardulski, Director of Public Works 44 October 25, 2000 Non Budgeted Items Request to Purchase The attached material requisition # 9486 to USA BlueBook for `.$ 851.5)is an unplanned expenditure and non -budgeted item. The circular chart_recorder is required to record reuse pressure leaving the plant. A budget transfer to account 401-10-535.6400 will be complete in the first quarter. If you require more information, please call. EG/ch t 9 Page 1 Memo To: Bennett Boucher, City Manager From: Ed Gardulski, Public Works Direct6o--4 Date: January 8, 2001 Re: Justification for Desk It. The desk that is presently being used in the Administrative Assistant's office is approximately 10 year's old. The drawers have been glued and braced back together as a temporary fix. There are chunks of wood missing out of the drawer fronts and the veneer is peeling off the legs. Instead of a computer return, the Admin Assistant is using a work table with two wooden 4" x 4" blocks underneath it, in order to raise the computer to an ergonomically correct position. This is a potential work hazard because if someone were to bump the table, the computer and processor could end up falling off the blocks and to the ground. The old desk could go to auction to be used in a non-visible location; however, it is veneered over pressboard and is in bad condition. The Administrative Assistant went to Home Furniture in Mims to view this desk and was very impressed with the workmanship of it and the general line of furniture produced by Martin Company. It is made of real oak wood and has a good size working surface. The computer return includes a retractable keyboard holder and additionally, a place to store the PCU. A surge protector is installed inside the drawer on the computer return. Basically, it is two pieces of solid wood furniture. In conclusion, I believe that this will be a functional as well as an attractive addition to the Public Works facility. Also, because of its sturdiness and durability , it will be a good investment that will not need to be replaced for years to come. 9 Page 1 Memo I To: Bennett Boucher, City Manager Andrea Bowers, City Treasurer From: Ed Gardulski, Director of Public Works` Date: December 12, 2000 Re: Material Requisition # 7584, Professional Services 001- 7-541.3100 (Engineering Fees) Request for.Budget Transfer to account 001-7-541.3100, in the amount of $ 1,510.00. Professional engineering survey services for Brazilian Peppertree removal along the Ridgewood Ave. Right -of -Way, per City Hall request. Please advise when transfer is complete. 0 Page 1 CITY OF CAPE CANAVERAL PARKS & RECREATION DEPARTMENT 7 300 N. ATLANTICAVI NUE * Y.O. BOX 326 (321)868.1227 E-mail address: parknrecCaiu.net TIT. MEMO TO: Bennett Boucher, City Manager Andrea Bowers, City Treasurer FROM: Nancy Hanson, Parks & Recreation Director DATE: December 19, 2000 RE: Air Conditioner @ Youth Center As discussed, I have obtained price quotes to replace one of the air conditioners at the Youth Center. There are currently two units in place, neither of which is hi working order. Kay pulled maintenance records and the City has spent $923.94 in y/2000 in an attempt to provide a reasonable comfort level. The waits that are in place came with the building when it was donated by McDonnell Douglas in 1996. This is an unbudgeted emergency purchase; I will request an official budget transfer to cover the cost of replacement at the next transfer period. For future reference, it is possible that one unit will not sufficiently meet the needs of the center (in the heat of the summer), we can reevaluate at a later date, one unit will certainly provide enough heat and cool air for now. Z����,-} 1L .� Cape Canaveral City Council Regular Meeting Minutes November 21, 2000 Page 8 o Mr. Petsos queried if any information has been eceived on permitting for the sandfencing project? Mr. Gardulski reported that there is a lot of interest in our sand fence methods. Mr. Petsos stated that it is important to obtain the required permitting. Council concurred that the cost of approximately $10 per lineal foot as explained by Mr. Gardulski, or $10,000 should be appropriated by budget transfer. Council concurred that two or three projects would need to be accomplished before turtle nesting season. o Mr. Petsos reported that the Florida League of Cities held a seminar on annexation at the League conference. He distributed literature obtained from the meeting. o Mr. Petsos also distributed a Legislative Policy Statement from the Florida League of Cities. o Mr. Petsos wished everyone a happy Thanksgiving Mayor — Rocky Randels o Mayor Randels recognized and thanked Linda Frank, Harris Sanitation for the garbage pickup notice during the holiday. o Mayor Randels requested a project status report from City Engineers, SSA. Council concurred. o Mayor Randels queried if Brazilian Pepper bushes could be removed from vacant lots? He related that the Ridgewood extension and Harbor Oaks hired the same contractor. Further, Ocean Woods would also contract them. Mr. Gardulski stated that it could be a problem using city equipment for private property. City Manager, Bennett Boucher related that he believes it would be ok, however, he would research. o Status of Brown & Caldwell's report. o We did not plant one tree last year, therefore, we can't apply for the Tree City certification o Melbourne City Manager and Mayor Buckley is seeking funding for the Liberty Bell museum. o Antique Car show. There being no further business, the meeting adjourned at 8:55p.m. Rocky Randels, MAYOR Sandra Smith, CITY CLERK This is provided to offset some of the expense of implementing the stormwater treatment system being implemented at the Public Works complex. Also being recorded is a $300;000 donation to the Beautification Fund by Mr. William Bennix. It is Mr. Bennix's request that the money be spent on landscaping the city in cd�or. Due to the decrease in revenue from the State Cigarette Tax, the State recently replaced that source with a portion of the sales tax collected. The budgeted revenue from the ".02 Cent Cigarette Tax" has been transferred to a new line item `'State Sales Tax Revenue Share". This is not an increase, merely a shifting of the budgeted amount to a new heading. EXPENDITURES GENERAL FUND Fire Safety: An increase of $810 is requested to fund the increase in General Insurance expense incurred by the Fire Department. At the time of budget preparation the actual amount was not known. Street Department: $1,510 is requested to provide engineering surveys for the Ridgewood Peppertree removal project now underway. (see memo attached) Installation of the portable generator totaled $5,343. This amount was split between the Street Department and the Sewer Dept. as was the initial purchase. The unit is currently providing back up power to the annex. Recreation Department: An increase in budgeted capital is required to fund the replacement of the air conditioner for the Youth Center (memo attached) and to complete the funding for the new Ford passenger mini -van. The additional funds to purchase the van were approved at the October 17th Council Meeting. Non -Departmental: An increase of $4,820 is required to fund the grant service of Cape Canaveral Scientific, Inc. They are tasked to write and submit Stormwater Management Projects Cost -Share Program Grant for the implementation of a Stormwater Utility for the City. Reserves have been used to fund the Grand Service and the installation of the portable generator. All other increases in General Fund expenditures have been funded with contingency funds. Per Council request at the November 21" meeting, $10,000 is being pulled from cash forward to fund the sand fencing project. SEWER FUND New requests for capital purchases total $1451.50. Memos Nom the department are attached. The balance of the generator installation is also included in the transfer. The Public Works Director has estimated a total of $50,000 will be required to complete the stormwater treatment project approved at the December 5`h Council Meeting. The funding for this project as well as the plumbing services for phase IV, approved at the November 21S` meeting, are reflected in this transfer. This completes the requested Budget Amendments for the first quarter of the fiscal year 2000/01. Please contact the Finance Department with any questions and/or concerns. RESOLUTION NO. 2001-03 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AMENDING THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30,2001; PROVIDINCI FOR AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. The Annual General Fund, Sewer Enterprise Fund, Special Revenue Funds, Budget Adjustments, which are attached hereto and by reference made a part hereof, of the City of Cape Canaveral, Florida for the fiscal year beginning October 1, 2000, and ending September 30, 2001, are hereby approved and amended. SECTION 2. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 16th day of January , 2001. Rocky Randels, MAYOR ATTEST: FOR AGAINST Burt Bruns Sandra O. Smith, CITY CLERK Buzz Petsos Rocky Randels Richard Treverton APPROVED AS TO FORM: Larry Weber Kohn Bennett, CITY ATTORNEY P:\CtyTreas\TFLkNSFERSNReSolution-2001-03 1st QTR Budget Transfers.doc CITY OF CAPE CANAVERAL BUDGET TRANSFERS FOR THE QUARTER ENDED 12/31/2000 10/1/00 REQUESTED ADJUSTED LINE ITEM BUDGET BUDGET BUDGET NUMBER ACCOUNT NAME BALANCE AMENDMENTS BALANCE GENERAL FUND GENERAL FUND REVENUE 1-300.1000 CASH FORWARD 1-335.1100 .02 CENT CIGARETTE TAX 1-335.1212 STATE SALES TAX REVENUE SHARE MENDED GENERAL FUND REVENUE 17,491.50 FIRE SAFETY 1-5-522.4500 GENERAL INSURANCE MENDED FIRE SAFETY EXPENDITURES 810.00 STREET DEPT. 1-7-541.3100 ENGINEERING FEES 1-7-541.6400 MACHINERY & EQUIPMENT MENDED STREET DEPT. EXPENDITURES 4,181.50 RECREATION DEPARTMENT 1-11-572.6300 FACILITY IMPROVEMENTS 1-11-572.6400 CAPITAL PURCHASES AENDED RECREATION DEPT. EXPENDITURES 2,941.00 GARBAGE SERVICE 1-14-534.4330 DUMPING CHARGES (MENDED GARBAGE SERVICE EXPENDITURES 756.00 NON -DEPARTMENTAL 1-17-901.3112 GRANT WRITING SERVICES 1-17-901.5210 BEACH SANDFENCING 1-17-901.9900 CONTINGENCY MENDED NON -DEPARTMENTAL EXPENDITURES 8,803.00 AMENDED GENERAL FUND REVENUE 0 17,491.50 17,491.50 19,300.00 (19,300.00) - - 19,300.00 19,300.00 19,000.00 810.00 19,810.00 3,000.00 1,510.00 4,510.00 28,000.00 2,671.50 30,671.50 174,250.00 1,960.00 176,210.00 17,000.00 981.00 17,981.00 1,000.00 756.00 1,756.00 5,000.00 4,820.00 9,820.00 - 10,000.00 10,000.00 13,559.00 (6,017.00) 7,542.00 17,491.50 AMENDED GENERAL FUND EXPENDITURES 17,491.50 CITY OF CAPE CANAVERAL BUDGET TRANSFERS FOR THE QUARTER ENDED 12131/2000 1011!00 REQUESTED ADJUSTED LINE ITEM BUDGET BUDGET BUDGET NUMBER ACCOUNT NAME BALANCE AMENDMENTS BALANCE BEAUTIFICATION FUND & REVENUES )5-366.1000 DONATIONS FROM PRIVATE SOURCES MENDED BEAUTIFICATION FUND REVENUES EXPENDITURES )5-15-539.9901 CONTINGENCY - RESTRICTED MENDED BEAUTIFICATIONN FUND EXPENDITURES REVENUE )1-300.1000 CASH FORWARD )1-337.3005 STRWMD STORMWATER GRANT MENDED SEWER FUND REVENUE 300,000.00 300,000.00 :SEWER FUND'. 69,123.00 1,000.00 300, 000.00 301, 000.00 - 300,000.00 300,000.00 1,292,000.00 48,223.00 1,340,223.00 20,900.00 20,900.00 MENDED SEWER FUND EXPENDITURES 69,123.00 EXPENDITURES )1-10-535.3120 LEGAL FEES 2,500.00 8,000.00 10,500.00 J1-10-535.6400 CAPITAL EQUIPMENT 67,000.00 4,123.00 71,123.00 J1-19-901.6314 REUSE PROJECT -PHASE IV 600,000.00 15,000.00 615,000.00 D1-19-901.6316 SJRWMD STORM DRAINAGE - 50,000.00 50,000.00 31-19-901.9900 CONTINGENCY 16,011.00 (8,000.00) 8,011.00 MENDED SEWER FUND EXPENDITURES 69,123.00 Memo To: From: Date: Re: Bennett Boucher, City Manage Andrea Bowers, City Treasurer T Ed Gardulski, Director of Public Works a4 October 25, 2000 Non Budgeted Items Request to Purchase The attached material requisition # 9486 to USA BlueBook for `.$ 851.50 is an unplanned expenditure and non -budgeted item. The circular chart- recorder is required to record reuse pressure leaving the plant. A budget transfer to account 401-10-535.6400 will be complete in the first quarter. If you require more information, please call. EG/ch • Page 1 CITY OF CAPE CANAVERAL WORKS PUBLIC Bennett Boucher, City Manage Andrea Bowers, City Treasurer T Ed Gardulski, Director of Public Works a4 October 25, 2000 Non Budgeted Items Request to Purchase The attached material requisition # 9486 to USA BlueBook for `.$ 851.50 is an unplanned expenditure and non -budgeted item. The circular chart- recorder is required to record reuse pressure leaving the plant. A budget transfer to account 401-10-535.6400 will be complete in the first quarter. If you require more information, please call. EG/ch • Page 1 Memo To: Bennett Boucher, City Manager ;' } From: Ed Gardulski, Public Works Direct62 Date: January 8, 2001 Re: Justification for Desk The desk that is presently being used in the Administrative Assistant's office is approximately 10 year's old. The drawers have been glued and braced back together as a temporary fix. There are chunks of wood missing out of the drawer fronts and the veneer is peeling off the legs. Instead of a computer return, the Admin Assistant is using a work table with two wooden 4" x 4" blocks underneath it, in order to raise the computer to an ergonomically correct position. This is a potential work hazard because if someone were to bump the table, the computer and processor could end up falling off the blocks and to the ground. The old desk could go to auction to be used in a non-visible location; however, it is veneered over pressboard and is in bad condition. The Administrative Assistant went to Home Furniture in Mims to view this desk and was very impressed with the workmanship of it and the general line of furniture produced by Martin Company. It is made of real oak wood and has a good size working surface. The computer return includes a retractable keyboard holder and additionally, a place to store the PCU. A surge protector is installed inside the drawer on the computer return. Basically, it is two pieces of solid wood furniture. In conclusion, I believe that this will be a functional as well as an attractive addition to the Public Works facility. Also, because of its sturdiness and durability , it will be a good investment that will not need to be replaced for years to come. 0 Page 1 Memo To: Bennett Boucher, City Manager Andrea Bowers, City Treasurer From: Ed Gardulski, Director of Public Works �C( Date: December 12, 2000 Re: Material Requisition # 7584, Professional Services 001-7-541.3100 (Engineering Fees) Request for Budget Transfer to account 001-7-541.3100, in the amount of $ 1,510.00. Professional engineering survey services for Brazilian Peppertree removal along the Ridgewood Ave. Right -of -Way, per City Hall request. Please advise when transfer is complete. • Page 1 CITY OF CAPE CANAVERAL PARKS & RECREATION DEPARTMENT 73 0 0 Ni. ATLANTICAVL'NUE * P. 0. BOX 326 (321) 8684227 E-mail address: parkiirecC iu.net I MEMO TO: Bennett Boucher, City Manager Andrea Bowers, City Treasurer FROM: Nancy Ranson, Parks & Recreation Director DATE: December 19, 2000 RE: Air Conditioner @ Youth Center As discussed, I have obtained price quotes to replace one of the air conditioners at the Youth Center. There are currently two units in place, neither of which is hi working order. Kay pulled maintenance records and the City has spent $923.94 in y/2000 in an attempt to provide a reasonable comfort level. The units that are in place came with the building when it was donated by McDonnell Douglas in 1996. Thus is an unbudgeted emergency purchase; I will request an oMcial budget transfer to cover the cost of replacement at the next transfer period. For future reference, it is possible that one unit will not sufficiently meet the needs of the center (in the heat of the summer), we can reevaluate at a later date, one unit will certainly provide enough heat and cool air for now. r Cape Canaveral City Council Regular Meeting Minutes November 21, 2000 Page 8 o Mr. Petsos queried if any information has been eceived on permitting for the sandfencing project? Mr. Gardulski reported that there is a lot of interest in our sand fence methods. Mr. Petsos stated that it is important to obtain the required permitting. Council concurred that the cost of approximately $10 per lineal foot as explained by Mr. Gardulski, or $10,000 should be appropriated by budget transfer. Council concurred that two or three projects would need to be accomplished before turtle nesting season. o Mr. Petsos reported that the Florida League of Cities held a seminar on annexation at the League conference. He distributed literature obtained from the meeting. o Mr. Petsos also distributed a Legislative Policy Statement from the Florida League of Cities. o Mr. Petsos wished everyone a happy Thanksgiving Mayor — Rocky Randels o Mayor Randels recognized and thanked Linda Frank, Harris Sanitation for the garbage pickup notice during the holiday. o Mayor Randels requested a project status report from City Engineers, SSA. Council concurred. o Mayor Randels queried if Brazilian Pepper bushes could be removed from vacant lots? He related that the Ridgewood extension and Harbor Oaks hired the same contractor. Further, Ocean Woods would also contract them. Mr. Gardulski stated that it could be a problem using city equipment for private property. City Manager, Bennett Boucher related that he believes it would be ok, however, he would research. o Status of Brown & Caldwell's report. o We did not plant one tree last year, therefore, we can't apply for the Tree City certification o Melbourne City Manager and Mayor Buckley is seeking funding for the Liberty Bell museum. o Antique Car show. There being no further business, the meeting adjourned at 8:55p.m. Rocky Randels, MAYOR Sandra Smith, CITY CLERK Meeting Type: Regular Meeting Date: 01-16-01 AGENDA REPORT AGENDA Heading Discussion Item 10 No. City Manage,�ffice CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: DISCUSSION: PHASE IV, REUSE PROJECT UPDATE BY SSA DEPT./DIVISION: PUBLIC WORKS Requested Action: SSA will give the City Council a reuse water project update and answer any questions you may have. Summary Explanation & Background: Project update and summary are attached. Exhibits Attached: Project summary report City Manage,�ffice Department PUBLIC WORKS gaaatt umeetmg/ U1/U1-16- E 01-09 2001 TUE 18:59 FAX 13218923078 Sennett Boucher, City Manager City of Cape Canaveral 105 Polk Ave, Cape Canaveral, Florida 32920 January 9, 2001 Re: Fourth Quarter 2000 Report Dear Mr. Boucher; WJ UUL WA!,rri MAZUAGEMENT :30.3 Lake Orlve PC Box 3803 Cocoa, FL 32922.3803 (400) 7C1.3934 (321)636.6894 (321)632.3078 Fa -x Waste ManaVitent provided a total of 26 garbage collections (including makeup days for Thanksgiving and Christmas), 12 greenwaste and 12 recycle collections to the single family residents during the final quarter of the year 2000. <n addition, service was provided to approximately 4,604 multi -family snits, 45 commercial can customers, 87 commercial customers and 9 permancat Tolloff acmmts.A total of 40 documented =cems were rcceived by the City during this time period, There were S garbage complaints, I l recycle complaints, 13 greenwaste and 8 miscellaneous complaints. 14011day collection schedules were sent, in rough draft form, to the City prior to them appearing in Florida Today. Each holiday notice ran for a total of 3 days. Hopefully, the notices helped reduce the number of phone calls to City Hall. December was the month of the 5° annual Reindeer SK Run and walk and again Waste Management was proud to be a major sponsor of this event If you have any questions or need further information, please feel free to contact me. Sincerely? f Linda Frank A DLviviun of USA VGastc Florida J w a' z U LU a V LL O V N z O N z LU X LU W U) D LU w H w Q J LU w z 0 H D z v O It L.L. LL LL:J . _ LLL L G1 pd M -� .J J O u J J O J O U) G1 00 � 0 � N r--CN O C\l M II N N II dO aU II> II >U > II >jU ... d > CL IL a ca C O J a = ZD _ Cfl _ O H C O V —, `(D O O O O O O � c O O y+ O, c0 EO 00 N N O\ E O E O `1 O 0 c O a� v a M O O Co O O L M 0) O LO C � o co r co c\0 V ea O O O O O O c w .-. o c Q N It r- rn O o 14" r- co � LO °r° O N L A L O cic C U) O V c ` v Ca L N 609. 6013� 6c� 6r� 609- el.� a0-:� _ (D O rO O M O LO O V m O IT I` IT O 0 �+ O 0 T- N N IT ti .V OLO O O co N M N O r C1 c V UCc � c O V Q} 64 K? 6s 69 EF} t# c 0 c N M N O N N � CU W cu co cU cu r a CL a. a_ a- a_ CL C cli Q aS crS �t J cq fn U cn (n fn fn co 0- cU� d cU co d co cu d a CLILO - >, co c co O O � O N O r m Q c O U) Q c Q N Q a o o E c> O cn U Nt o U) cU M M =3 co w U.) 0 N c L M I` O cn ISI 60% N H? O Q U U (J 11 NO I I O N N II _�CL d U O O- U 0 E o o d U d U � -§ cn M N OO O O En IL ca a. CO w 'O a V LO 0 Q O V O D U co CU c CL O C 0 U c O_ U O U 2 U M CU U O C O 06 C = c � L L c (oj c�i U a N c 0 c 0 N .00 O U T N p «� CO z N r - H H o co o os� U U cu 0 CUcu E 0 0- a 0 zi zi Memo To: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL From: BENNETT C. BOUCHER, CITY MANAGER Date: January 4, 2001 Re: QUARTERLY ACTIVITY REPORT — WASTE MANAGEMENT This office processed a total of 40 complaints for the months of October, November and December, 2000 as follows: 8 garbage complaints 11 recyle complaints 13 green waste complaints 8 miscellaneous /kmm cc: Waste Management 0 Page 1 i Memo To: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL From: BENNETT C. BOUCHER, CITY MANAGER Date: January 4, 2001 Re: QUARTERLY ACTIVITY REPORT — ANIMAL CONTROL This office processed ten (10) citizen requests for animal traps for the months of October, November and December, 2000 and was notified that a total of three (3) animals were trapped as follows: 1 possum 2 cats This office forwarded two (2) citizen complaints to Brevard County Animal Control. /kmm 9 Page 1 First Quarter Report 2001 October through December City Clerk/ Human Resource Office Human Resource Activity Position Vacancies: Recreation Leader School Crossing Guard Building Inspector/ Plans Examiner Code Enforcement Officer/Building Inspector Maintenance Specialist Plant Operator Plant Operator Trainee Maintenance Worker Employee Resignations/Terminations: Brenda Seeger, Recreation Leader Cathy Morgan, School Crossing Guard Donald Craanen, Plant Operator Greg Mullins, Code Enforcement Officer/Building Inspection Promotions: Timothy Davis, Maintenance Specialist New Hires: Mike Hammons, Recreation Leader Allen Duff, Jr., Building Inspector/ Plans Examiner Kim Hayes, School Crossing Guard Sean Wheeler, Maintenance Worker (Streets/Maintenance) Human Resource Training • The Florida League of Cities offers online training classes covering many subjects to include technology training for $250 per agency. • Human Resource topics for the upcoming year include: Continued Diversity & Sexual Harassment Training Violence in the Workplace Best Management Practices (for Supervisors) Communication and Interaction Skills Training (for all employees) Risk Management Workers Compensation claims filed — (1) for this quarter No liability claims. Employee Benefits City Clerk coordinated with AFLAC Supplemental Insurance representative to offer First Quarter Report 2001 October through December City Clerk's Office Page 2 policy change services for all employees beginning October 1St and obtain IRS required acknowledgements. Union Negotiations City Clerk and City Manager met with Union representatives negotiating the following term changes: Article XI I Revises page 37 Union Contract DISCHARGE AND DISIPLINE 12.1 No regular employee shall be removed, discharged, reduced in rank or pay, suspended or otherwise disciplined except for cause. Revises Page 21 Union Contract Article XI LEAVES OF ABSENCE 11.4(G) Conversion of Sick Leave 1. Citv emDlovees are eliaible to convert uo to three (3) days of sick leave to three (3) personal days. The exchange rate is one (1) sick day for one (1) personal day up to a maximum of three (3) personal days per calendar year. A balance of forty (40) hours must be maintained in each employee's sick leave bank. 2. All requests for sick leave conversion must be submitted to the employee's immediate supervisor 72 hours in advance of Personal days requested. It is within the supervisor's discretion First Quarter Report 2001 October through December City Clerk's Office Page 3 to grant the request given consideration to scheduling needs, work loads, etc. 3. Requests for sick leave conversion must be completed on the appropriate forms available from the Human Resources Director. 4. An employee who uses less than sixteen (16) hours of sick leave within any one (1) calendar year of service (beginning a additional vacation leave days to be added to that person's annual leave or the employee may request reimbursement for the additional leave during the first pay period in December of the calendar year that is earned on a dollar for dollar basis. Conversion of sick leave as addressed in Subsection (1) will not be considered used sick leave for purposes of determining whether or not an employee is eligible for two (2) additional annual leave days or reimbursement as stated above. Replaces Page 42 Union Contract Article XV HOURS OF WORK AND OVERTIME PAYMENT 15.3 Except where otherwise specified herein, overtime will be paid at time and one half (11/2) for all hours worked in excess of forty (40) hours of actual work in a scheduled workweek. For purposes of overtime computation, vacation, sick leave, funeral leave, fury duty, military leave and other absences from duty on active pay status shall not be considered as time worked. Holidays shall be considered as time worked for purposes of overtime computation. Replaces Page 40 Union Contract Article XVI WAGES 16.1 Employees' wages shall be determined as set forth in the Pay and Classification Plan for fiscal year 1 °°�000, 2000/2001 attached to this agreement as Exhibit One. Effective October 1, 199-9, 2000 the employee will receive a 2.5% increase for their classification as a cost of living adjustment (COLA). Exhibit One shall be amended such that the bottom and top of each grade's salary range will be adjusted equal to the COLA. Employees will be paid bi-weekly. First Quarter Report 2001 October through December City Clerk's Office Page 4 Elections Two candidates qualified to run for the position of Mayor during this quarter's election: Jim Morgan & Rocky Randels Candidate packets were compiled for both candidates and City Council Agenda packets were provided for Mr. Morgan prior to the election. The Clerk's office received Campaign Treasurer's Report during the campaign and a final report is due by February 2, 2001. Information Management With the help of Cathy Dawson, Streets/Maintenance Department, the Clerk's office was able to scan and electronically distribute Contract files across the City Hall network. These files need special attention due to their legal nature and this method of distribution will ensure the integrity of the file. The Clerk's office anticipates upgrading our AXXIS imaging system in the upcoming year. Thus far, we have found that the Laserfiche product will provide a seamless transition in that the data needs no re -keying and therefore no subsequent data loss from one product to the next. The new product also offers enhanced search capability and fine tunes search with data as well as location matches. Legislative Activities The Clerk's office coordinated a "Mock City Council Meeting" with the 5th Grade class of Cape View Elementary School. Mayor Randels and Mayor Pro Tem Petsos attended the activity for discussion on the topic: "Should the school playground remain open after school hours?" The Council of students heard opinions from class members and the final decision was against keeping the playground open. We are grateful to Mr. Brian Sinney, school staff and parents who helped to make the activity a success. Digital photos of the event were forwarded to Sharon Berrian, Public Information Coordinator, at the Florida League office. Ms. Berrian responded that the photos would be included in the next issue of "Quality Cities" magazine. Ordinance Codification The Clerk's office distributed Supplement 8 to City Council members, staff, Board members and City affiliates this quarter. A price was set for outside organizations to purchase the supplement. We also purchased the City Code Book in a CD -Rom format. First Quarter Report 2001 October through December City Clerk's Office Page 5 Web Site For the Year 2001, we look forward to continued site development that reflects changes in constituent needs as well as new ways of presenting information. The PDF (Portable Document Files) format was well received and used for Building Permit Forms, Occupational Licensing and Employee Applications. MEETINGS/SEMINARS/CONFERENCES Bureau of Archives and Records Management: Assistant Clerk attended a workshop that outlined the new procedures regarding submittal of records for destruction. The new state law no longer requires that an Approval Form 107 precede destruction. This places a higher accountability at the agency level for records disposition. The state will send an annual Compliance Form as an audit measure to ensure that each agency continues to dispose of records in a timely manner. Assistant Clerk also attended a one -day workshop on HR Records Compliance. Subsequent revisions will be made to City Personnel records to maintain compliance with current Florida law and to mitigate liability issues. International Institute of Municipal Clerks Florida Association of City Clerks This year's regional conference will be held in: Asheville, North Carolina on January 14 — 161n Brevard County City Clerks Association The Clerk's office hosted the December meeting for the BCCCA. Our guest speaker was Dr. Katherine Cobb, Dean of Distance Learning, Brevard Community College. Dr. Cobb related the importance of continuous education in professional development and encouraged the Clerks to access classes online to further their education and to acquire re -certification points. MAII P 1 To: Bennett Boucher, City Manager From: Ed Gardulski, Public Works Director Date: December 11, 2000 Re: Quarterly Report for October, November and December 2000 RECLAIMED WATER 1. The City's Reclaimed Water Project Phase IV was selected by St John's River Water Management District to receive $72,180 in matching grant. SJRWMD's Grant Agreement was approved on July 18 by City Council. The grant agreement has been received and will entail Part 1 of Phase IV only. This project is completed and staff is waiting for final payment invoice. The project in tails 3,060 LF of pipe from the treatment facility to AIA. 2. Plant Production: October November December 1" Quarter Wastewater treated: 40.0 34.1 31.0 105.1 100% Reuse Cape Canaveral 15.1 18.1 7.6 40.8 38% Reuse Cocoa Beach 11.2 10.8 5.8 27.8 25% Total Reuse: 26.3 28.9 13.4 68.6 63% River Discharge: 19.8 06.9 16.3 43.0 37% Rainfall: 3.5 0.7 Trace 3.2 Reclaimed Customers: 520 (12) 532 (25) 557 (18) 575 (5 5) (new) 4. City Council awarded the task to SSA to evaluate and design the Sewer Lift Station #4 on October 5. Design is in progress for the Lift Station and related Force Main. Construction funds are budgeted fiscal year. Scope of Project scheduled for City Council January. 5. The City applied for a Stormwater grant for a pilot study for recovering Stormwater to supplement the reclaimed water supply. The Cost-sharing grant was for $20,800. Grant agreement approved by City Council on July 18. SJRWMD has given the City Notice to Proceed. Council approved the purchase of system December 5, 2000. 6. Relined 4,450 LF of 8 -inch sewer line. 0 Page 1 Page 2 of 2 STREET DIVISION 1. The City's FRDAP grant application was approved for $112,500 for the construction of the boardwalk.. Final plans are under review by Public Works and the Recreation Departments. 2. The Canaveral Ditch has been brush axed and sprayed by Brevard County. The Street Division is mowing the upland area from Central Ave north to the City Limits. 3. SSA developed the City's Stormwater Master Plan. City Council approved the stormwater master plan October 3, 2000. City Council approved funding to write for a SJRWMD grant to establish a Stormwater Utility. 4. Street light outages can be reported on line at www.fpl.com 5. Welcome aboard to a new City of Cape Canaveral employee Sean Wheeler of the Public Works Department Street Division. Sean is a Maintenance Worker and will be an asset to our City. 6. The City's Street division has successfully removed the abandoned sailboat on our beach. Great Job. 7. The Street Division has completed the preliminary construction of the Manatee Park parking area and restricted vehicular traffic outside the parking lot. BEAUTIFICATION Trees this quarter: 0 palm 0 Oaks 75 others Total 75 2. Status of the AIA Beautification Project: City of Cape Canaveral completed the required easement agreement and the document been approved by FDOT District Office. Staff is working on developing the bid specification for a landscape contractor and for plants. 3,000 mangroves planted along the shoreline at Manatee Park 4. Removed pepper tree from the right-of-way area located at the north end of Ridgewood Avenue. In addition, the Street Division trimmed Palms, sodded and installed a picnic table. 0 Page 2 LA THE NEWS RELEASE FROM ST. JOHNS RIVER WATER MANAGEMENT DISTRICT REGARDING LAWN WATERING DOES NOT APPLY TO REUSE WATER. HOWEVER, PLEASE CONSERVE BY LIMITING LAWN WATERING TO THREE (3) TIMES A WEEK. REUSE IS AVAILABLE BETWEEN THE HOURS OF 7:00 A.M. and 10:00 A.M. 6:00 P.M. and 10 P.M. SEVEN DAYS A WEEK THANK YOU FOR YOUR COOPERATION. cc l `O v v _ � N U Cq C) ca d yr fC U ._ VU O p O O_. L i N U/ N E C W ca C ca a) U C5 7 C ai -D wm0 V V t W O V rn c rn co -o t ca a)CD C O v C CO N E { �• U O I O t C O N J O U . ..: C E 7 O) N ca ca L O N ci ca CL U j a c in C U `n o E E a) C T _a O O 0 O 'o O (D c cC O U O >I <' `. o co a) Ln o0 €>: cl) 'o Z n c O_ rn 3 E Y o) >, 00T C. cCa cCu v OXKI U n 505 U CU m d2 E N c _T U (D O QQ a) O CD cxs =3 Q _ dLam.. N a) ca U .� O O a) -0 4J Q) p c C) -O CD CD CL E U3 E ca 2 O U O Ca OCa OL C .0 O CO O 0 0_ C C 3 CD a3 O_ CD C cn C _ OO� r C '� O C .0 O C Ca 'U O C �C U L3 -o p m ca o c c a = =3a) c) a) '� E fn i 0 C -a C O O S C a) `o O O O a) O a) a) CO O - Cf) UO oa C%) JU Un U22UUa en ...... _ o U m C O O ........:.:.......... CU3 Cl - N L.L. W ca -o a) C ch O O ' cu CO CD zl cn) a al Q m r a) m a)Ca I- m CO C CO r N C-) ca cuc'p0 O -� C � as 3 E '� cl)[l a) 152 c m .- c c ca Wm ca o [T ] c C!) Cl o J 3 -`-' 4) O cn as 2? CL L x O 'u5 c La c c a) ca > is > Cn o p Q W yf N N O M O LO O N O r— ,j� O O O LO O O cm iW N O N O LO Ln c cor 3C> Cn rn CD m o =) O p o Z cu 0 N N a) 7 O W c c6 CL 1 T O a) ;o Z a) U � a) c rn d � > aD o T H 3 cc U) -0 N Q) O C CL CL O IL . Q Q RECREATION DEPARTMENT QUARTERLY REPORT OC, TOBER NOVEMBER & DECEMBER, 2000 .� The Recreation Department staff maintained a very busy schedule throughout the quarter and the Special Community Events were very diverse. The Youth Center reopened on October 21'. Mike IIammons was hired as the new supervisor. From December W -January 2' the Center was open from 12 noon -5:00 p.m. daily (except Sundays and City Holidays) so the youths would be accommodated during the long school holiday break. They had a Christmas party on December 16'b. Attendance: October - 1.3.3 / an average of 16.62 per day November - 284/ an average of 12.34 per day December - 262/ an average of 12.16 per day The Y.M.C.A. held a T -ball program for 640 year olds in October & November at the Little League field at Canaveral City Park. Fifteen youths participated. On October 30' the annual Ilalloween Haunted Forest was held. Two hundred sixty people (adults & children) toured the forest. (report attached) The Recreation Complex's 25' Anniversary Racquetball Tournament was held on November 3, 4 & 5'. Seventy-seven players participated throughout the weekend with nineteen of them residing outside of Brevard County. (report attached) The Seniors Health Fair was held on November 8'. Unfortunately, because the flu vaccine was unavailable, the attendance was lower than anticipated. Those who attended, as well as the businesses and service organizations who participated, were pleased and will, I am sure, will return again next year. (report attached) Tlie health Department did receive a large shipment of the vaccine and returned on December 6' to administer the shots to one hundred and seventy people. Little League held a registration day at the Recreation Center in December. Tryouts and team selection is scheduled for January, practice begins in February and Opening Day will be held at Canaveral City Park on Saturday, March 3'". Our tennis pro, Tom Dundis, moved to Washington State in mid December and a search is underway for a new instructor. The Holiday Tree Lighting Program, held in the Community Room at the Library, was well attended. The Cape View Elementary School Rocket Chorus and the Dickens Carolers performed and Santa paid a surprise (?) visit. (report attached) We rounded out the year 2000 with the 23' Anniversary Celebration at the Recreation Center. Recreation Board members cooked hot dogs and everyone enjoyed the anniversary cake. Courts were open, free of charge, from 5:00 a.m.4:00 P.M. MARK YOITR CALENDARS NOW2 The 2001 Patriots' Day Parade will be held on Saturday, March 101°. The ITnited States Navy Band has made a tentative agreement to attend again this year, however, they won't make a definite commitment until 30 days prior to the event date. Brevard Youth Soccer Organization will hold registration at the Recreation Center on Saturday, January 6' from 10:00 a.m.-2:00 p.m. Gator Bill will be at the Recreation Center on Saturday January 27' at 10:00 a.m. HALLOWEEN HAUNTED FOREST MONDAY, OCTOBER 30TH ATTENDANCE: 260 plus EXPENSES: $83.56 DONATIONS: $45.05 CANDY DISTRIBUTED: 183 bags VOLUNTEERS: 16 people worked 73 hours STAFF HOURS: (includes set up, event & clean up) Recreation Department: 44.5 hours plus planning time Public Works- Streets Division: 13 hours Sheriff's Department: 3 hours CITY OF CAPE CANAVERAL. PARKS & RECREATION DEPARTMENT 1,1,1�r 25TH ANNIVERSARY RACQUETBALL TOURNAMENT,, NOVEMBER.3, &.'$, 2000 REVENUI1:: SPONSOR FEES: Derman Homes $100.00 Southern Tape & Label 123.00 Cap Flaps 100.00 Johnson Controls 250.00 State Auto Electric 100.00 Rainmaker 100.00 Island Image 100.00 Sea Ray Boats 100.00 T -Mart of Cocoa Beach .00 (discounted shirts $114.00) ENTRY FEES 77 Participants SHIRT SALES EXPENSES: T -Shirts 673.20 Entry Forms 19.00 Trophies 280.00 Gatorade 40.30 Rac luetballs 101.84 Court Fees 262.50 Reproduction 5.20 Food & Paper Products 189.67 Postage .92 25% of profit retained by Recreation Department 7s% of profit to Tournament Directors Paul Owens $ 496.93 Mike D'Amico $496.9:3 $ 973.00 $ 1,910.00 20.00 TOTAL $ 2,903.00 TOTAL $1,579-83 PROFIT $ 1,423.17 $ 331.31 9fl3.86 CAPE CANAVERAL. PARKS & RECREATION DEPARTMENT SENIORS HEALTH FAIR NOVEMBER 8, 2000 8:0011:30 A.M. PARTICIPANTS: SERVICES Brevard County Health Department - Pneumonia Shots (flu unavailable) Wnesthoff Hospital - Blood Tests Cape Canaveral Volunteer Fire Department - Blood Pressure Checks Beachside Chiropractic Clinic - Spinal Checks INFORMATION TABLES Brevard County Pharmacy Association Wachovia Bank Community Service Council Lifeline - Health First Wachovia Bank Alternative Homemaking With A Heart Senior Life Magazine IIealth Eating/Fitness Training Space Coast Earth Save Brevard County Sheriffs Department/Community Policing EXPENSES: Flyers $3.33 Postage 4.93 TOTAL. $10.30 + Staff Time Wachovia Bank, Cape Canaveral Branch, provided refreshments for the event. (coffee, orange & grapefruit juice, minature muffins, cupcakes & rugala) **PLEASE NOTE - The flu vaccine was not available for the Health Fair. The Brevard County Health Department was at the Recreation Center on Wednesday, December 6' and administered shots to 170 people between 8:30 and 11:00 a.m. CITY OF CAPE CANAVERAL. PARKS & RECREATION DEPARTMENT HOLIDAY TREE LIGATING PROGRAM DECEMBER 10, 2000 7':00 P.M. ATTENDANCE: 183 Audience (approx.) SO Cape View Elementary (School Rocket Chorus members 12 Dickens Carolers 1 (Santa w/ helper EXPENSES: Poinsettias Cookies & Pnneh Dickens Carolers Paper Goods Flyers $ 37.82 7.5.31 300.00 19.47 3.30 $403.78 + staff time Sound system donated by Communication Concepts Candy for Cocoa, Beach Christmas parade (December 9'), distributed by Mayor Randels and Mayor Pro -tem Petsos - $17.76 i The Recreation Complex cele6rated its 2Sth Anniversary on Saturday, December 10th from 8:00 a.m. until S:00 p.m. Recreation Board members hosted the event and cooked hot dogs for the participants. The tennis, racquetball and shuffleboard courts were available, free of charge, far use throughout the day. COST TO TAEClTY $109.39 (hot dogs, sada, cake & paper supplies + staff'time, + lost revenue from courts BUILDING DEPARTMENT Date: January 3, 2001 To: Bennett Boucher, City Manager From: Morris Reid, CBO, Building Official 0, Re: Building Department Quarterly Activity Report - October - December, 2000 The following report is a summary of the Building Department's accomplishments, activities and on-going projects for the months of October, November and December, 2000. Building Department - Overview: Allen Duff was hired as a Building Inspector/Plans Examiner on November 6th. • The department continues to update various applications for the City's web page. We are continuously working on our goal to allow customers to retrieve applications on the city's web -site. This effort will continue until all department forms are updated and on the web. • The department continues to utilize the services of our city planner, Todd Peetz, to review site plans, and draft proposed code amendments based on recommendations from staff and the Planning & Toning Board. Todd has attended Board and Council meetings. This contract service has saved the City a lot of money when compared to the City employing a full-time P & I Tech. • Greg Mullins, Code Enforcement Officer/Building Inspector resigned. Interviews were conducted to fill the position. David Moisdon has been hired for this job position. Mr. Moisdon will begin employment the first of February. Mr. Moisdon is fully State certified in all code enforcement categories and he has attended classes for ARCYIEW - GIS Mapping. We all look forward to welcoming him to our City. • The department mailed proposed contracts to (3) local towing companies for towing and impounding of inoperable vehicles, at no cost to the City. The City has received (2) signed contracts which should be on an upcoming City Council agenda for approval. Building Department Quarterly Report October - December, 2000 Page 2 PROJECTED AND ON-GOING PROJECTS: • Solana - Hotel and Time -Shares are projected to begin July, 2001. Construction continues for the Shores and Lakes. Property owner presented a preliminary overview for the remainder of the project. • Flores Del Mar Condominiums - Permit was issued for Phase I (park side building). • Wendy's Restaurant - Soils boring was started. • Bayside Condominiums - Site Plan is currently being reviewed by City staff and City engineer. • Bayside Town Homes - Awaiting submittal of construction plans. • Subway was completed - The final inspection was made on 12/12/00. • Discovery Bay Single -Family Subdivision - (2) new single-family residences are on-going. • Radisson Resort - Permit is still pending for the construction of a dumpster enclosure building. • Johnson Residence - 523 Jefferson Avenue - project completed. • Kirby Duplex - 360 & 362 Monroe Avenue - project completed. • Liberty Residence - Construction was completed on 12/29/00. • Ortiz Residence - project was permitted. • Porter Residence - 215 Holman Road - construction in progress. • Randall Duplex - Project under plan review process. • Artesia Condominiums - Site plan being reviewed. • Cape Gardens - Permits were issued for a (7) unit townhouse building. • Doscher Residence - Project under plan review process. • Villages of Seaport - Building #37 was permitted. The overall project is ongoing. • Boucher mini -storage Warehouses - ongoing project. • Gaydan (389 Coral Drive) - ongoing project. • Pindziak - various properties still under construction. • Murphy's Portview Townhomes - Project was permitted. • Randy May - The special exception was approved by the Board of Adjustments for outside storage of aggregates on 12/11/00. • Jim Lewis Office Building - Variance Request for an elevator to encroach in the required setback was recommended for disapproval by the P & 1 Board on 11/29/00. The Board of Adjustment will consider the request on January 29, 2001. Building Department Quarterly Report October - December, 2000 Page 3 Permitting Statistics: (151) Permits were issued with a total construction valuation of $4,257,280 The department assessed $188,927.40 in permitting fees and $134,611.95 in sewer impact fees. (325) Permits were finaled. (62) Certificates of Occupancy were issued. (732) Inspections were performed. Code Enforcement Activities: - Compliance Hearings (8) Note: (7) of the (8) Compliance Hearings were found in compliance at the Code Enforcement Board Meeting on November 30, 2000. Public Hearings (11) Note: (10) of the (11) Public Hearings were found in compliance at the Code Enforcement Board meeting on November 30, 2000. CAPE CANAVERAL VOLUNTEER FIRE DEPARTMENT, INC. Serving the city of f Cape Canaveral & Canaveral Port Authority MEMORANDUM To: Bennett Boucher, City Manager, City of Cape Canaveral Dwight Fender, Director of Operations, Canaveral Port Authority From: David J. Sargeant, Fire Chief Date: 11 January 2001 Subj: QUARTERLY REPORT Last quarter CCVFD ran 373 calls. 59.7% were in the City, 25.7% in the Port, 12% in Avon by the Sea and 2.4% mutual aid. Please see the attached statistic sheets for more details. We responded to two major structure fires in December. The first was in the City on Seashell Lane. An electrical short caused a fire to burn undetected for several hours before heavily involving the first floor of the residence. CCVFD responded and had the fire under control within 12 minutes of arrival. The fire caused approximately $100,000.00 damage. The second fire occurred in the Port. A double wide office trailer was accidently set on fire by workers. Upon arrival the structure was fully involved and we faced a steady wind of 25mph with gust of 40mph. This fire was brought under control in approximately 20 minutes. On the first fire, 15 personnel responded and on the second 18 responded. CCVFD also responded to numerous motor vehicle crashes and trauma calls over the holidays. Several of these calls involved second alarms as we flew the injured to Holmes, our local trauma center. CCVFD currently has 50 members which includes 16 Paramedics, 17 EMTs, and 9 First Responders. 26 are State Certified Firefighters. 32 of the 50 are strictly Volunteers. I will be providing a more detailed report within 2 weeks, detailing the entire year. Station #1 190 JACKSON AVENUE • CAPE CANAVERAL, FLORIDA 32920 • (407) 783-4777 • FAX: (407) 783-5398 Station #2 8970 COLUMBIA ROAD 9 CAPE CANAVERAL, FLORIDA 32920 • (407) 783-4424 0 FAX: (407) 783-4887 Cape Canaveral Vol. Fire Dept. District Alarm Summary Date greater than or equal to 10/01/2000 and Date less than or equal to 12/31/2000 listrict Count Percent )01 City of Cape Canaveral 223 59. o ►02 Canaveral Port Authority 96 25.7 % 103 Avon By The Sea 45 12.0 % ►04 Mutual Aid - Out of District 9 2.4 Total Incident Count: 373 1/03/2001 10:07 Page 1 Cape Canaveral Vol. Fire Dept. 901 Code Summary Report Type of Situation Date greater than or equal to 10/01/2000 and Date less than or equal to 12/31/2000 .ype of Situation Count Percent * 1 Fire/Explosion 0 Fire/Explosion 1 Structure Fire 2 Outside of Structure Fire 3 Vehicle Fire 4 Trees, Brush, Grass Fire 5 Refuse Fire 9 Fire/Explosion Not Classified 3 Rescue Call Rescue Call Emergency Medical Call Vehicle Accident 4 Hazardous Condition Hazardous Condition Spill/Leak No Ignition Arcing/Shorted Elec. Equip. Hazardous Condition Standby 5 Service Call Service Call Smoke/Odor Removal Assist Police Cover Assignment Cancelled at the scene 6 Good Intent Call Good Intent Call Smoke Scare Controlled Burning Cancelled enroute calls 1 0.2% 6 1.6% 1 0.2% 1 0.2% 2 0.5% 4 1.0% 1 0.2% Subtotals: 16 4.2% 10 2.6% 264 70.7% 17 4.5% Subtotals: 291 78.0% 1 0.2% 1 0.2% 3 0.8% 1 0.2% Subtotals: 6 1.6% 3 0.8% 1 0.2% 1 0.2% 1 0.2% 4 1.0% Subtotals: 10 2.6% 2 0.5% 3 0.8% 1 0.2% 2 0.5% 1/03/2001 10:07 Page 1 Cape Canaveral Vol. Fire Dept. 901 Code Summary Report Type of Situation Date greater than or equal to 10/01/2000 and Date less than or equal to 12/31/2000 .ype of Situation Count Percent 7 False Call False Call System Malfunction Unintentional False Call 9 Other Situation Situation Found Not Classified Iotal Incident Count: 373 Subtotals: 8 2.1% 4 1.0% 29 7.7% 8 2.1% Subtotals: 41 10.9% 1 0.2% Subtotals: 1 0.2% 1/03/2001 10:07 Page 2