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Home My WebLink AboutLibrary Board 2004 Minutes Meeting Minutes March 2004 Cape Canaveral Library Board Meeting Cape Canaveral Public Library System March 9, 2004 1. Call to order The regular meeting of the Cape Canaveral Library Board was held this date and called to order at 2:00 p.m.by Chairman Dr.Tim Grady. The following members were present Dr.Tim Grady,Library Board Chairman Joanna Atwood, Secretary June Bell,Library Board Member Jean Deck, Library Board Member Mary Ernst, Library Board Member Harry Pearson, Library Board Member Isabel Matos-Escapa,Library Director Kathryn Trunzo, Recording Secretary Absent: Jim Brown, Library Board Vice-Chairman Andrea Bower,City Treasurer A. Approval of minutes Joanna Atwood made the motion to approve the November 18, 2003 minutes as submitted. Dr. Grady seconded the motion. Motion carried unanimously as approved and accepted. B. Correspondence Mrs. Escapa reported there was a recent Customer Service Survey that resulted with excellent comments for the staff and service provided by the library. Dee Livingstone and John Webb from Reference, and Pam Workman from Circulation, were named In providing excellent patron service. C. Director's Report Mrs. Escapa reviewed the Monthly Reports of Library Activities with the Board members stating that the monthly increases are continuing due to the slow economy and increased population. The statistics included 18% increase for December 2003, 10% Increase for January 2004, and 8%Increase for February 2004. The Director has also attended Library Director's meetings, Brevard County Library Board meetings, and training session. The Library received a check for the amount of$2,500 in memory of Rosann Gallagher from Jim Devitt. Mrs. Escapa plans to buy extra shelving for the Youth Services Department from this donation. Mrs. Escapa stated Katie Trunzo, Secretary,has accepted a full-time position as Secretary II with Brevard County Risk Management. Her last day here will be on Friday, March 12, 2004. Mrs.Escapa also stated that Silda Pego, Library Page, resigned. The Library Page position,for 25 hours, has been advertised and closed on March 8. There are now three vacancies at the Cape Canaveral Public Library. John Webb, Reference Assistant, will work additional hours to help out. Mrs. Escapa informed the Board of the following events scheduled. National Library Week&National Volunteer Week are both scheduled for the week of April 18-24, 2004. The Friends of the Cape Canaveral Public Library will offer a luncheon for our volunteers, and a pizza lunch for the staff. The Central Brevard Art Show, sponsored by the Business and Cultural Development Board, will be held on Saturday, March 20 from 10:00 a.m. to 4:00 p.m. They will also have a reception on Friday, March 19 from 5:00 p.m.to 8:00 p.m. (by invitation only). Refreshments will be served. Previously, this event was combined with the student art show from Capeview Elementary. However,the school was not happy with the arrangement, so this year the events are held separately. The Friends of the Cape Canaveral Public Library will also sponsor the Florida Humanities council Program, "The Seminoles Wars: America's First Vietnam." This event will take place on Wednesday, April 7 at 7:30 p.m., lasting approximately 45- 50 minutes with question and answer period to follow. The library will handle the publicity for this program. The American Cancer Society is having their Relay for LNe at the Rockledge High School on April 30 and May 1. Mrs. Escapa said several library staff members are participating in a team called "Good Soles". The Library System will be sponsoring a small book sale and also sell chances for a baby quilt. Luminaries will also be sold to honor the memory of loved ones. The Star Awards Program will be held Friday, May 21 at 8:00 a.m. at the Central Brevard Library&Reference Center. Staff members and the volunteer who has contributed the most hours(2002-2003)are honored. Jean Deck is our recipient; she contributed 359 hours, with June Bell following a close second. Mrs. Escapa said she along with three Board members(Joanna Atwood,June Bell and Mary Ernst)are going to Tallahassee on Monday, April 12 and return on April 14 to attend a Library Days program N&,J-38-2334 38:32 CAPE CANAQERAL LIBRARY 868 1133 P.36 Mrs. Escapa advised the Board she Will be leaving for Puerto Rico on March 10 and return March 18 to check on her parents' health. it. Personal Appearances None Ill. Unfinished Business None IV. New Business A. Budget FY 2004 - 2005 No Increase is slated for the new fiscal year. Discussion followed with the various line Items estimates. Jean Deck asked bout outstanding patron debt. Mrs. Escapa explained the collection agency tries to recover all outstanding debts. The collection agency charges the patron a$10 service charge on top of the amount due, with the library receiving the full amount due. To date, the collection agency has about a 75%success rate. Dr. Grady asked about the reserve at- 56.9%. Mrs. Escapa explained that this percentage Is projected from the current fiscal year. Mrs. Escapa also stated that the County Is currently having budget workshops for all department heads so everyone knows and understands the county's needs of being fiscally responsible to Its citizens. Mrs. Escapa said that she will keep$12,000 in building maintenance and repairs line item because the library building is aging and she feels that It Is necessary to have the money allocated for unexpected repairs(i.e. air conditioning and roofing). B. By-Laws of the Cape Canaveral Public library Board - amendment to reflect the City of Cape Canaveral Uniform Ordinance#12-2003 Mrs. Escapa advised the Board that the City of Cape Canaveral requests that the Board adopt By-Laws changes to reflect the City of Cape Canaveral Uniform Ordinance#12-2003. The floor was opened for discussion. It was decided that the Board members would like more time to review the proposed ordinance, particularly Article It. Library Board,Section 46-26 and 46-27. Concern was raised on the number of board members and alternates,flexibility with absences, and city/library account. However,the Board would take action on changing their current election date. Joanna Atwood made the motion to move the Cape Canaveral Public Library Board election of officers to January so that It Is consistent with the recently adopted and approved City of Cape Canaveral Uniform 3 NOV-08-2004 08:32 CAPE CANAVERAL LIBRARY 868 1103 P.07 Ordinance#12-2003. Mary Ernst seconded the motion. Motion carried unanimously as approved and accepted. Joanna Atwood submitted the Annual Financial Report and Minutes from their annual meeting for the Friends of the Cape Canaveral Public Library. To date, the Friends have a balance of$11,789.63 and$12,283.59 In a Certificate of Deposit. A signed copy of the minutes and report are Included with these minutes. The public pay phone was discussed. Mrs. Escapa advised the Board that BellSouth will no longer provide service since it Is not a money making area of their business. Library Services has researched other alternate providers,which have proved to be too costly(a10 year contract$100 monthly charge for alternate provider). Therefore, Mrs. Sohwelnsberg has decided to add an additional telephone line($28 monthly charge). The$28 monthly charge will be paid by the county. Only local service calling area is allowed. V: Announcements 'A. The next Cape Canaveral Public Library Board meeting will be held on Tuesday, May 11, 2004 at 2:00 p.m. in the Cape Canaveral Public Library Meeting Room. The next Brevard County Library Board Meeting will be held on Wednesday, March 10, 2004, at the Merritt Island Public Library, Merritt island, FL 32953. B. Adjournment There being no further business before the Board,the meeting was adjourned at 3:10 p.m. Respectfully submitted, Kathryn Trunzo, Recording Secretary Cape Canaveral Library Board 4 TOTAL P.07 CAPE CANAVERAL LIBRARY BOARD Meeting Minutes November 2004 Cape Canaveral Public Library November 9, 2004 I. CALL TO ORDER The regular meeting of the Cape Canaveral Library Board was held Tuesday, November 9, 2004 and called to order at 2:00 PM by Vice Chairman,Jim Brown. The following members were present: • Jim Brown, Library Board Vice Chairman • Joanna Atwood, Secretary • June Bell, Library Board Member • Jean Deck, Library Board Member • Mary Ernst, Library Board Member • Harry Pearson, Library Board Member • Isabel Matos-Escapa, Library Director • Marianne Ellis, Recording Secretary Absent: • Dr. Tim Grady, Library Board Chairman A. Approval of minutes Jean Deck requested a change in the Meeting Minutes of March 9, 2004, on page 2, paragraph 7, noting that her contributed hours should be changed from 359 hours to 393 hours. The change was accepted and Joanna Atwood made the motion to approve the March 9, 2004 minutes as changed. June Bell seconded the motion. Motion carried unanimously as approved and accepted. B. Correspondence Mrs. Escapa reported there were various Customer Survey Responses for excellent library service from different patrons for the staff and the library service. She reported one negative Customer Survey Response from a patron. When the patron was asked by Isabel Escapa, she could not give a specific incident to justify her complaint. C. Director's Report Mrs. Escapa reviewed the Annual Volume of Work Report for the Fiscal Year 2004-2005 and the Monthly Reports of Library Activities for October 2004. It was noted that the Annual Volume of Work Report showed a significant decrease in some areas due to the Hurricanes Frances and Jeanne for the month of September 2004. 2 Hurricane Season Mrs. Escapa reported that we did not suffer any major damage at the Library. The Public Works Department provided sandbags for the doors and we did not get any water on the carpets. We have a crack in the wall in the Meeting Room. Facilities Management is investigating to find out if it is hurricane or structure related. Carl Tucker, Engineering Department, inspected it on October 22. Mrs. Escapa spoke with Bill Clifton, Facilities Management on November 8, 2004 and he assured us that we are still in the priority list, even though, they are still dealing with critical damages on some other buildings. Staff Mrs. Escapa reported new people aboard at the Cape Canaveral Library: • Marianne Ellis, Secretary—25 hours part-time • Nathan Hosburgh, Library Aide—25 hours part-time—Resigned effective Friday, November 12, 2004. • Craig Wilson, Library Page—20 hours part-time • Michael Perini, Reference Librarian—20 hours part-time • Ted Stein, Custodial Worker,20 hours—part-time • Renata Williams, Technical Processor—30 hours part-time, replaced Kathy Zann. Renata worked in Central Technical Processing at Central. Budget The Central Technical Processing Department was outsourced (dismantled) to make a reduction in our budget. The staff members were placed at different libraries. No one lost their job. Books will be processed at Baker& Taylor, which is one of the biggest wholesale vendors, for the amount of$3.80 per book. This decision was made after a study was done which indicated that this was more cost effective. Promotions • Dave Mc Murrin, Port St. John Library Director, was promoted to North Area Region Director of the Brevard County Libraries. • Ray Dickinson, Cocoa Beach Public Library Director was promoted to Central Area Region Director • Patty Portnowitz, Franklin DeGroodt Public library Director in Palm Bay, was promoted to South Area Region Director. Training Susan Szymula, Training Coordinator,will continue to offer training for the patrons in our meeting room with eight wireless laptops. It includes: • PC Basics • Basic Internet • E-Mail • Word • Excel • PowerPoint • Publisher • BCL catalog 3 Walk-A-77yon The Brevard County Library Foundation is holding a Walk for Libraries on Saturday, November 13 at the Cocoa Beach Pier. Registration begins at 7:30 a.m. and the Walk begins at 8:30 a.m. There will be refreshments and water. The funds raised will be for our libraries. The Foundation gave us $1,000 this year. Children's Reading Festival The Brevard County Library Foundation presents the Children's Reading Festival on Saturday, November 20 from 10:00 a.m.to 3:00 p.m. at McLarty Park, located at 790 Barton Boulevard in Rockledge. Some of the fun activities will be the K-9 dogs, clowns, magic shows, musical entertainment, and the Kingdom Animalia,which is a display of exotic animals from all over the world. Marianne Berkes, author of Marsh Momina and Marsh Music, will be reading from her books at 11:00 a.m. and Joanne Hyppolite, author of Ola Shake It Un and Seth and Sarriona will follow at 1:00 p.m. Admission to the Children's Reading Festival is free of charge thanks to the sponsorship of the Boeing Corporation. A concession stand will also be available, all items priced at$1.00. D. Treasurer's Report The Treasurer's Report, for October 1, 2003 to September 30, 2004, was read by Joanna Atwood as follows: FRIENDS OF THE CAPE CANAVERAL LIBRARY TREASURER'S REPORT October 1, 2003 to September 30,2004 Beginning Balance: $10,220.00 Income: $4,230.00 Book Sale: $2,500.00 Donations& Memberships $1,730.00 Expenses: $2,940.00 Books, Videos, etc $2,293.00 Programs $350.00 Lunch $220.00 Postage $15.00 Dues $62.00 Ending Balance: $11,510.00 Submitted by: Barbara J. Sims, Treasurer—November 1, 2004 4 11 PERSONAL APPEARANCES Leo C. Nicholas, Chairperson, Beautification Board, City of Cape Canaveral III UNFINISHED BUSINESS A. Budget FY 20042005 All Board Members were given a copy of the 2004-2005 Cape Canaveral Library Budget. B By-Laws of the Cape Canaveral Public Library Board Amendment to Reflect the City of Cape Canaveral Uniform Ordinance#12-2003 Discussion centered around Article 11, Page 2 and Article III, Page 1 of the Cape Canaveral Public Library Board By-Laws. No changes were made to the By-Laws. June Bell moved to accept the By-Laws as written and revised on March 9, 2004. Joanna Atwood seconded the motion. Motion carried unanimously as approved and accepted. IV NEW BUSINESS A. Outside Water Fountain—Front Entrance-Portico Leo C. Nicholas, Chairperson, Beautification Board, City of Cape Canaveral attended the meeting to discuss the possibility of erecting a fountain on the Library grounds. He showed the members a picture of a fountain and it was discussed. He advised that the City of Cape Canaveral would maintain the fountain and it would have a re-circulating pump to assure water conservation. After much discussion of the pros and cons, it was unanimously voted to accept the City of Cape Canaveral Beautification Board's kind offer to construct the fountain. B. Cape Canaveral Library Board Meetina Schedule—2005 A copy of the Cape Canaveral Public Library Board Meeting Schedule for 2005 was given to each Board Member for approval as follows: CAPE CANAVERAL PUBLIC LIBRARY BOARD MEETING SCHEDULE 2005 DATE TIME LOCATION January 11,2005 2:00 PM Cape Canaveral Public Library Conference Room March 8, 2005 2:00 PM Cape Canaveral Public Library Meeting Room May 10, 2005 2:00 PM Cape Canaveral Public Library Meeting Room July 12,2005 2:00 PM Cape Canaveral Public Library Meeting Room September 13, 2005 2:00 PM Cape Canaveral Public Library Meeting Room November 8, 2005 2:00 PM Ca Canaveral Public Library Meeting Room Contact Person: Isabel Matos-Escapa—Cape Canaveral Public Library 201 Polk Avenue, Cape Canaveral, FI 32920 (321)868-1101 —(321)868-1102—iescapa@brev.org A motion to approve was made by Joanna Atwood and seconded by Jean Deck. Motion carried unanimously as approved and accepted. 5 V. ANNOUNCEMENTS A. The next Cape Canaveral Public Library Board Meeting will be held on Tuesday, January 11, 2005 at 2:00 p.m. in the Cape Canaveral Public Library Conference Room. The next Brevard County Library Board Meeting will be held on Wednesday, November 10, 2004, at the West Melbourne Public Library 2755 Wingate Blvd.,West Melbourne, FL 32904. B. Libraries will be dosed: • Thursday, November 11th, Veterans' Day Thursday, November 25th and Friday November 26th,Thanksgiving Holidays • Friday, December 24th, Saturday, December 25th, Sunday December 26th, Monday, December 27th, Christmas Holidays. C. Adjournment There being no further business before the Board,the meeting was adjourned at 3:28 p.m. Respectfully submitted: Marianne Ellis, Recording Secretary Cape Canaveral Library Board 6