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HomeMy WebLinkAboutLibrary Board 2003 MinutesCAPE CANAVERAL.PUBLIC BOARD MEETING MINUTES January 14,2003 ATTENDANCE Dr. Tim Grady, Library Board Chairperson Jim Brown, Library Board Vice- Chairperson Joanna Atwood, Secretary June Bell, Library Board Member Jean Deck, Library Board Member Isabell Matos-Escape, Library Director Suzi Travis, Recording Secretary 1. Call to Order Dr. Tim Grady called the meeting to order at 2:03 pm, Tuesday January 14, 2003 A. Approval of minutes Motion was made by Jim Brown to accept the minutes of September 10, 2002 with a 2nd by Joanna Atwood. Motion carried and the minutes were approved and accepted. CORRESPONDENCE Ms. Escape noted that they had received various Customer Survey Responses for excellent library service from different patrons for the staff and the library programs. Susan Stills, City Clerk of the City of Cape Canaveral, sent the roster of the Cape Canaveral Public Library Board members with the appointed and reappointed dates. She also sent a flyer to the Board Members to mark their calendars for the Board Member's Appreciation Dinner which is scheduled for Saturday, March 15, 2003 at 6pm at the Radisson Resort Hotel. Board Members may bring a guest. B. DIRECTOR'S REPORT Monthly reports of library activities were reviewed. The following reports were discussed. October was a1% increase. November was a 1% increase. December was a 0% increase. Ms. Excapa attended Library Directors' Meetings, Brevard County Library Board Meetings and Trainings, and Rosann Gallagher's Memorial Service held on Patrick Air Force Base. Staff All the vacant positions were filled. The Library page and the Library Aide started working in November. New Training Manager Susan Szymnia, former Law Librarian, is the new Training coordinator for the Brevard County Library System. Besides staff training, she will be offering workshops for Library Board Members. Youth Services and Adult Programs The Brevard County Libraries Activity Calendar was distributed and the Cape Canaveral Public Library activities for the month of January were highlighted. Foundation The Brevard County Library Foundation offered a Novel Affair: From Books to Space on Saturday, October 19, 2002, at 7:30 pm at the Central Brevard Library & Reference Center. The guest authors were Dave Weldon, William Proctor, and Les Standford. The food was provided by Carraba's Italian Grill. The Foundation sponsored a Children's REading Festival on Saturday, November 9. This year's event was a huge success and will be held at the Riverfront Park in Cocoa Village in future years. The turnout was outstanding and the author, Edward Boolr, also conveyed his satisfaction with the warm reception he received from staff and patrons. he has written two books, Tangerine and Crusader. Ms. Escapa thanked the Friends of the Cape Canaveral Library for purchasing two autographed copies. During the Christmas holiday season, the Foundation had a fundraising efforet at the Merritt Square mall with a booth where people could purchase a book or give donations in honor of someone. The donor's name was placed on a huge Christmas tree in front of Dillards. Some of the Youth Services Libraries from the different libraries offered half hour story time to the children. Maribeth Devich, our Youth Services Librarian, did one Story time and worked the booth twice with Ms. Escapa. The Foundation is offering on Saturday, January 18th, "An Evening at Mangrove Point". This is a visit to a grand beautiful house in Merritt Island owned by the Sottiles. The cost is $125. Libraries Melbourne Beach Public Library had their Grand Opening on October 5. It is a 15,000 square feet facility located at 324 Ocean Avenue in Melbourne Beach. Suntree/Viera Public Library has recently opened. it si also a 15,000 square foot facility located on 902 Jordan Blass Drive in Melbourne. Port St. John Public Library is expected to open soon. Florida State Libraries Judith Ring is the new Director of Library and Information Services and the State Librarian. Memorial Plaques The Beautification Board of the City of Cape Canaveral will plant two oak trees and will place plaques next to the trees to honor Harry Warne Ernst's and Rosann Gallagher's services to the Cape Canaveral Public Library. Equipment We have purchased a Hoover Commercial Vacuum Cleaner, Conquest 18, and two printers, one for the Director's office, and the other one for the Youth Service Department. We added two more Emergency lights for the building. We have ordered two more Internet computers for the patrons and a scanner for the circulation desk. Library Services Department Customer First Campaign This campaign started in November to improve service to all patorns. We all are wearing a new badge which identifies ourselves as staff and asks "May I help?" Flyers with more information were handed out to the Board Members. Youth Services Libraries Meeting It is going to be held on Friday, January 31, from 1:30pm to 4:30 pm at our library. We want to take this opportunity to thank the Friends of the Cape Canaveral Public Library for providing the refreshments. Relay for Life The Brevard County Library System has formed a team to participate in the Relay of Life that helps to raise funds for the American Cancer Society. Ms. Escapa is a participating team member during the campaign that ends on April 12. II. PERSONAL APPEARANCES There was none. III. UNFINISHED BUSINESS A. Fire Sprinkler Head Replacement - Ms. Escapa reported that we have received confirmation that the manufacturere has received requisition to replace the fire sprinkler heads B. Budget 2002-2003 - Ms. Escapa distributed the Budget 2002-2003 and explained that the opening budget was exactly the same as the previous year except for salaries. IV. NEW BUSINESS A. 2003 Business Meeting Dates A list with the dates of the Cape Canaveral Public Library Board Meetings for 2003 was distributed to the Library Board Members. The Library Board Members approved the dates. B. Library Day at Tallahassee - March 24 & 25 2003 Ms. Escapa distributed literature and discussed the importance of attedning the Legislative Day at Tallahassee this year. Joanna Atwood, June Bell and Isabel Escapa will be attending this year. Registration fee is $35. C. Election of Officers June Bell made a motion to continue with the same slate of officers as last year. Jean Deck seconded the motion. Motion was approved unanimously Dr. Tim Grady - Chairperson Jim Brown - Vice Chairperson Joanna Atwood - Secretary V. ANNOUNCEMENTS A. The next Cape Canaveral Public Libarary Board Meeting will be held on Tuesday,March 11,2003.at 2:00 p.m at the Cape Canaveral Public Library Meeting Room. The next County Library Board Meeting will be held on Weduesay,February 12,2003, at 5:00 p.m at the Martin Luther King Jr Library at 5:00 p.m, 955 University Blvd., Melboume,FL. ADJOURNMENT Dr.Grady adjourned this meeting at 3:15 pm. Meeting adjourned with all in favor Joaona Atwood Respectfully submitted, Secretary Susan Travis, Recording Secretary Cape Canaveral Library Board Cape Canaveral Public Library TOTAL P.06 NOIR-14-2003 89:19 CAPE CANAVERAL LIBRARY 407 868 1103 P.03 CAPE CANAVERAL PUBLIC LIBRARY BOARD MEETING MINUTES March 11, 2003 ATTENDANCE Dr. Tim Grady, Library Board Chairperson Jim Brown, Library Board Yice-Chairperson Joanna Atwood, Secretary June Bell , Library Board Member Jean Deck, Library Board Member Andrea Bower, City, Treasurer Isabel Escapa, Library Director I . CALL TO ORDER J Jim Brown Called the meeting to order at 2;02 pm, Tuesday, March 11, 2005. A.APPROVAL OF. MINUTES June Bell moved that the minutes of January 14, .2003 be accepted. Joanna Atwood seconded the motion. The motion carried and the minutes were approved and accepted. B. CORRESPONDENEE i . Mrs. Escapa reported that she had received an e-mail from Evelin Reid notifying the board and the director of' her resignation . . Due to her schedule she is unable to attend meettngs. Her resignation was accepted with regret. A letter of thanks for her service with be sent. 2 . The Library Board roster was presented. It includes Harry Pearson, 2nd alternate, our newest member. 3. Mrs . Escapa reported that she has made contact by telephone with Geraldine Vavrek who was vice-chairperson of theLibrary Board for many years. Gerry was pleased to be remembered. C.DIRECTOR'S REPORT 1 .Monthly reports of library activities were reviewed'. The statistics included O% increase - for January and 3% increase for February. 2. Mrs . Escapa reported attendance at Library Director ' s meeting, Brevard County Library Board meetings and Training sessions . STAFF Cynthia McDowell , Library Aide, resigned on February 7 . The position has been advertised in the 6revard County Job tine. Yesterday.'was the last day to apply for this position. It was only advertised for internals(persons who are already working NOV-14-2003 09:20 CAPE CANAVERAL LIBRARY 407 868 1103 P.04 in the Brevard County Library System. Susan Travis, Secretary, has been out for two weeks . Her older parents are very sick. She will probably take leave without -pay. YOUTH 'SERVICES and ADULT PROGRAMS The monthly calendar of events highlighting April Youth Services and Adult Programs for National Library Week was distributed. National Library Week is April 6-12 . Youth Services will offer a contest "Guess Who' s @ Your Library"for children in grades K-6. Adult Services will offer a Book Talk and Signing by Don Argo, author of the novel Canaveral Light on' Tuesday, April 8, at 2:00 pm, in our meeting room. Ref eeshments donated by t•he Friends of. the Cape Canaveral Library will be served. On Wednesday, April 9, at 2:00 pm in our meeting room a film titled India will .be shown. Authentic - Indian treats- will be provided by tie Taste of Goa Restaurant. FOUNDATION The Brevard.. Library Foundation -is offering a lunch for the Library Directors on -Wednesday, March 19, at noon at the Central Brevard Library and Reference Center. They will give e-ach .director some " money to buy additional books . "An Evening at Mangrove Point", a visit to a 'grand and beautiful house i'n Merritt* Island owned by the Sottiles, was a success*. ENDOWMENT FUND We recieved a donation of $220. from the corporation ZHA to honor their clients at the Kennedy Space Center in memory of the seven Columbia astronauts . We will buy books on aerospace for both children and adults. LIBRARIES Port St. John Public Library had its Grand Opening on Saturday, March 1. It is a 15,00.0 square feet facility. It is located at 6560 Carole Avenue in ,Port St. John, Cocoa. MATERIALS, EQU-IP.MENT -and WIRING We have received the two computers and the scanner we ordered. Last week Bell South did the wiring for four additional computers in our facility. Three were done' in the Reference Area and the other in Youth Services . We ordered five software licenses for the staff terminals. We ordered the World Book and the People and Places Encyclopedia for the Youth Services Departments . RELAY for LIFE The Brevard -County Library System Relay Readers Team continues raising funds for the American Cancer Society. II UNFINISHED: BUSIRESS A. The Fire Sprinkler Heads replacement at our library was finished on Saturday, March 1, 2003. B. Materials pertaining to Library bay in Tallahassee were distributed. The dates are March 24-25. NMJ-14-2003 09:20 CAPE CANAtaERAL LIBRAR`( 407 868 1103 P.05 III . NER 'BUSINESS Mrs . Escapa presented materials pertaining to the following: A. Cape Canaveral Public Library Plan 2002-20.03 Input B. Cape Canaveral Community Data Summary C. Staffing Levels-Brevard County Library System D. Budget FY 2002-2003 E. Friends of ' the Library Treasurer' s Report F. By-Lairs of the Cape Canaveral Public, Library Board IV. ANNOUNCEMENT The next meeting of, the Cape Canaveral Public Library Board will be held on Tuesday, May 13, 2003 at 2 :00 pm in the Cape Canaveral Public Library meeting room. The next %revard Cou"r+ty Library toard meeting will be held on Wednesday, March 12, 2003, at the Port St. John Public Library, 600 Carole Avenue, Cocoa, FL 32927. ADJOURNMENT Mr. Brown adjourned the meeting at 3: 15 pm. with all in favor. Respectfully submitted, Joanna Atwood Secretary Cape Canaveral Library Board TOTAL P.05 Meeting Minutes November 2003 Cape Canaveral Ubrary Board Meeting Cape Canaveral Public Library System November 18, 2003 1. Call to order , The regular meeting of the Cape Canaveral Library Board was held tide date and called to order at 2:00 p.m.by Chairman Dr.Tim Grady. The following members were present; Dr.Tim Grady,Library Board Chairman Jim Brown,Library Board Vice-Chairman Joanna ecr Atwood,Setary June SM.Library Board Member Jean Dock,Ubrary Board Member Mary Ernst,Ubrary Board Member Harry Pearson,Library Board Member Andrea Bower,City Treasurer Isabel Matw Escapa,Library Director Kathryn Trunzo, Recording Secretary A. Approval of minutes Jim Brown made the motion to approve the March 11, 2003 minutes as submitted. June Bell seconded the motion. Motion cardedunanimously as appnwed and accepted. S. Correspondence Mrs.Evcapa reported that an updated Library Board Roster was received from the City of Cape Canaveral and copies were given to each member. Mrs,Escape also stated that the recent Customer Service Survey resulted w[th excellent comments for the staff and service provided by the library. C. Director's Report Mrs. Escape reviewed the Monthly Reports of Library Activities with the Board members stating that the monthly Increases are due to the slow economy and increased population. The statistics Included 11% increase for Aprll,10% Increase for May,5%increase for June, 12%Increase for July,1%increase for August, 10% Increase for September,and 1.1%increase for October. Mr&Escapa also reviewed the Annual Volume Work Report and stated that the Friends of the Library have been a tremendous help not only by book and video donations but also endless hours of preparation with the serni-annual book sale, In addition to organizing efforts. Mee.Atwood stated that Joan Do*and June Bell were the key members Instrumental in spearheading this operation. Mrs.Escape complimented the Friends of the Library on their extraordinary help and work for the book sale - it Is the best book sale In the county! Mrs.Esaapa advised that Berard that No library now offers computer training for the patrons. Susan Szyrnula,Library Services Training Coordinator,coordirotps schedulers with the Reference librarian. Class size is Iimtted so attendees receive better understanding and tralning of the computer. Mrs.Estanpa reported attendance at the Library Director's meeetir4 Brevard County Library Board meeUrgp and Training sessions. Mrs.Emapa also reported the results of the Materials Avallabgity Survey. The survey helps determine how well patrons can find materials when visiting the library. The response rate was 84%. Comments from the patrons were excellent. "Ask A Librarian"($339,000)grant was awarded to the Collie Center for Library Automation and the Tampa Bay Consortium. Each county will take a turn working the virtual reference service. The goat Is to have 24 hour service. Mrs.Escapa advised the Board of the following glaary Whim available for their review In her office and also M the Brevard County Library System Web pagt LS-2 Monthly Report of Library Activities,LS-3 ClrcubMw and Lean Rules,LS-6 Interlibrary Loan Requirements, LS4 Reference Service, LS-14 Friends of the Library Operating Guidelines,LS-15 Library Maintenance,mance,LS-17 Internet Policy Statement, LS-19 Patron Bankruptcies & LS-13 Meeting Room procedure was also reviewed but needs some minor changes before it will be available for alt. Mrs.Escape stated at this time there area no staff vacancies Under Youth Services and Adult Programs,Mrs.Escape stated that the friends of the Ubrary recently donated$300 for materials and resources for the Youth Services summer Program. The Adult Programs have fihrns every Thursday at 2.:00 p.m.and recently completed a Holiday craft series. Both programs generate good participation by patrons. The Brevard County Library Foundation donated ON for g m library M the system. With that money,Cape Canaveral public Library purchaseed a series of 52 books for the ChOdren's Circulation Collection for$641. The series Is called One Nation which includes all the states of the USA and Puerto Rico, The Walk-A Thon held on November th was successful. The Library Operations Manager,Jennifer Morrison,and Mrs.Eseapee were part of one of the library Team& Their team was caged'Good Soles". 2 Two computers and seven UPS were ordered with the Fines&Fees money. The UPS system will protect Circulation,Reference,Youth Services,Technical Processing Circulation Desk and Secretary terminals. Mrs.Escape advised the Board that since the one penny sales siutax was defeated on November 4,proposed library projects such as Rockledge E-Library and Multlimpose Cultural Art Center,expansion of the Palm Bay Public Library, exapansion and modification of the Franklin T.DeGroodt Library,expansion of the Cocoa Beach Library,a permanent 16,000 square feet Mims/ Scottsmoor Library, and expansion of Suntree/Viera library will have to wait. Mrs.Escapa remitided the Board of the two annual events slated during December. The annual Christmas Tree Lighting ceremony is scheduled for Sunday, December 14 from 7:00 pm to 8..-00 pm.,and the annual Children's Christmas Party,sported by the VFW Post#610131 and Ladles Auxilary Is scheduled on Saturday,December 20,from 11:30 am to 1:00 pm. Mrs.Escape also extended a verbal invitation to the Board concerning the Staff & Volunteer luncheon set for Wednesday,December 10 at 12 noon. The Director will provide the ham, cheese and bread,and everyone else Is asked to bring a covered dish. A copy of the history of the Cape Canaveral Public Library was shared with the Board. The library was established in April 1967,and the current fifty will celebrate its 15th year in the spring also. It was suggested that perhaps the original staff could be invited and also have a tree planting ceremony to honor the public service the library has provided to the patrons of Brevard County. The Beautification Board of the City of Cape Canaveral planted two oak trees and placed name plaques to honor and recognize Harry Warne Ernst and Rosann Gallagher's service to the Library recently. II. Personal Appearances None iii. Unfinished Business A. By-laws of the Cape Canaveral Public Ubrary Discussion followed with the Board conceming scgusft the current June Bell made a motion to accept the By-Laws as stated within the Board's policy. Seconded by Andrea Bower. Motion carried unanimously as approved and accepted. IV. New Business A. Budget FY 2003 - 2004 3 j New fiscal budget was approved with employees receiving a 2%Cost Of Living increase along with a 1%In Merit increase. Mrs. Escapa stated that this budget was the same as the previous fiscal year; however,there was 010%increase In Book Media from $47,041 to $ 51,748). B. Just for Kids Card The goal and objective of this now service is to make a child an adult reader. A one time card will be issued to each child that comes with a school group during an orientation and tour with their teacher. Their parent(s) will not need to sign an authorization card for the child to get a library card. Each child will be able to check out only one juvenile book- no videos, it will not generate fines. This new service has been approved by the Brevard County Literary Board and will be submitted to the Commissioners for approval. C. 2004 Meeting Dates The following dale*were proposed for the Cap*Canaveral Public Ubrary Board: DATE 11ME LOCATION January 13,2004 2:00 p.m. Cape Canaveral Public Iabrary Meeting Room March 9, 2004 2:00 p.m. Cape Canaveral public Library Meeting Room May 11,2004 2:00 p.m. Cape Canaveral Public Library Meeting Room July 13, 2004 2:00 p.m. Cape Canaveral public Library Meeting Room September 9, 2004 2.00 p.m. Cape Canaveral Public Library Meeting Room November 9,2004 2:00 p.m. Cape Canaveral public Library Meeting Room June Bell made the motion to accept the meeting dates as listed and to cancel If no quorum. Dr.Tim Grady seconded the motion. Motion curled unanimously as approved and accepted. D. Election of Officers The Cape Canaveral public Library Board election of officers was held and the new offters are as follows. 4 LO•d -itfloi ' Dr.Tim Grady,Chairperson Joanna Atwood made the motion to approve Dr.Tim Grady as the Chairperson of the Cape Canaveral library Board. Jim Broom seconded the motion. Motion carried unanimously as approved and accepted. Jim Brown, Vice Chairperson June Beta made the motion to approve Jim Brown as the Vice Chairperson of the Cape Canaveral library Board. Joanna Atwood seconded the motion. Motion carried unanimously as approved and accepted. Joanna Atwood,Secretary Dr.Tim Grady made the motion to approve Joanna Atwood as the Secretary of the Cape Canaveral library Board. Jean Deck seconded the motion. Motion carried unanimously as approved and accepted. V: Announcements A. The next Cape Canaveral Public Library Board meeting will be held on Tuesday,January 13,2004 at 2:00 p.m. in the Cape Canaveral Public library Meeting Room. The next Brevard County libbrary Board Meeft will be I*W on Wednesday,January 14,2004, at the Melbourne Public Library,540 E. Fee Avenue,Melbourne,Fl 32901 No meeting In December. Ubrades will be dosed on Thursday,November 27th,and Friday, November 28"for the Thanksgiving Holidays. Libraries will be dosed Wednesday,December 24th and Thursday, December 251h for the Christmas Holidays. The libraries will be closing at 5.:00 p.m.on Wednesday, December 31st for New Year's Eve and Thursday,January 1st. B. Adjournment There being no further business before the Board, the meeting was adjourned at 3:10 p.m. Respectfully submitted, Kathryn Trunzo,Recording Secretary Cape Canaveral library Board