HomeMy WebLinkAboutMinutes 03-14-2013 CAPE CANAVERAL LIBRARY BOARD
Meeting Minutes 3/14/13
1. Call to Order
The regular meeting of the Cape Canaveral Library Board was held Tuesday, March 14, 2013 and
called to order at 2:00 pm by Linda Brown, Chairperson
The following Members were present:
Linda Brown., Chairperson
Joanna Atwood, Vice Chairperson
Jean Deck, Secretary
Mary Ernst, Library Board Member
Marilyn Nicholas, Library Board Member
Evelin Reid, Library Board Member
Also present:
Jenny C Morrison, Library Director
Marianne Ellis, Recording Secretary
Fran Norman—Cape Canaveral Recreation Center
Leo Nicholas
Gustavo Vergara- Cape Canaveral Parks & Recreation
a. Approval of minutes
Joanna Atwood made a motion to approve the November 13, 2012 minutes. Marilyn Nicholas
seconded the motion.
Motion carried unanimously as approved and accepted.
b. Report of Library Director
Jennifer Morrison presented and went over current statistics.
At a budget meeting, Jeff Thompson, Library Services Director moved some operating
expenses from the Fines &Fees account to the regular account.
Jeff also asked for input for long term improvement. Jennifer asked for complete carpet re-
placement for Cape Canaveral Public Library. There was a discussion that with the re-carpeting
there might possibly be a re-configuring to a single desk service of the whole library.
Also, a discussion on possibly re-flooring high traffic areas with some type of wood flooring
instead of carpeting. There will also be a new staffing model. Some positions will be reduced to
20 hours. Extra hours will be put into Library Aide hours. Also in the staffing model will be a
full time Library Director for Cape Canaveral Library.
c. Friends of the Cape Canaveral Public Library Report
Jean Deck, Friends of the Library, reported income of$11,200 for the calendar year 2012 and
$10,900 expenses. There are 3 CD's worth $1Ok, 7k and 7k. Checking account has $9,993. The
lobby book sale netted $1,000.
2. Old Business
By-laws - Linda Brown, Chairperson presented revised by-laws for approval by the board.
ARTICLE I -MEMBERSHIP
Changed to read - "In accordance with the provision of Sections 46-26 to 46-33 of the city of
Cape Canaveral Code of Ordinances, the Library board of the Cape Canaveral Public Library
shall consist of seven (7) members appointed to the Board by the City Council.
ARTICLE 11 - OFFICERS
Section 1 and Section 2 remain the same.
Section 3 - delete "appointing committees, and serving as ex-officio members of all
committees.
Section 4 remains the same.
Section 5 changed to "One Board Member may be selected to serve as the Secretary and shall
perform the duties ordinarily performed by a Secretary of the Board. A recording secretary,
someone who is not a Board Member, may be appointed by the Board to record the minutes
of the Board meetings.
ARTICLE III - MEETINGS
Section 1 changed to read "The Cape Canaveral Public Library board shall meet not less than
twice a year on the second Thursday at 2:00 p.m. and more often as requested by the Library
Director, with a minimum of 72 hours notice. Meetings shall be held at the Cape Canaveral
Public Library Meeting Room.
Section 2 is deleted and Section 3 becomes Section 2 and changes to read "A quorum for
transaction of business shall consist of a simple majority (4 members)"
Section 4 becomes Section 3.
Section 5 becomes Section 4 and changes to read "Robert's Rules of Order, last revised
edition, and shall be used as a guide for the parliamentary procedure of the board."
ARTICLE IV-AMENDMENTS
Section 1 changed to read "These by-laws may be amended at any regular meeting of the
Board by affirmative vote of a minimum of four of the members present, providing the
amendment was stated in the call for the meeting."
ARTICLE V-ATTENDANCE
Section 1 changed to read "Members shall notify Library Director if they cannot attend a
meeting."
Section 2 stays the same.
A motion was made by Mary Ernst to approve the By-Laws and seconded by Jean Deck.
Linda Brown announced that the City of Cape Canaveral does not allow temporary banners. The
Board agreed unanimously not to pursue the use of banners at the Library.
3. New Business
a. Election of Officers.
Linda Brown, Chairperson announced that election of officers included Chairperson, Vice Chair
and a Secretary.
Mary Ernst made a motion that Linda Brown continue as Chairperson. Jean Deck seconded the
motion. The board voted unanimously in favor and the motion was carried.
Marilyn Nicholas nominated Joanna Atwood for Vice-Chair and Mary Ernst nominated Jean Deck
for Secretary. The board voted unanimously in favor of both nominations and the motion was
carried..
b. Approval of FY 2014 budget expenditures.
Jennifer Morrison announced that the Board is asking the City of Cape Canaveral for the FY 2014
budget to include $7200.00 for four(4)new public access PC's for the Library, $30,000 for
Expansion of the Library Collection and $3,000 for additional Public PC tables extensions.
Evelyn Reid made a motion to approve the budget request of$40,200. Mary Ernst seconded the
motion. The board voted unanimously in favor of the motion.
4. Announcements
a. The next Cape Canaveral Public Library Board Meeting will be held on Thursday, May 9, 2013 at
2:OOpm at the Cape Canaveral Public Library Meeting Room. The next Brevard County Library
Board Meeting will be held on Wednesday, March 20, 2013at Dr. Martin Luther King Library.
5. Adjournment
Mary Ernst made a motion to adjourn the meeting.
There being no further business before the Board,the meeting was adjourned at 2.51 pm.
Respectfully submitted by:
Marianne Ellis
Recording Secretary