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HomeMy WebLinkAboutMinutes 03-12-15 CAPE CANAVERAL PUBLIC LIBRARY ADVISORY BOARD Meeting Minutes March 12, 2015 A meeting of the Cape Canaveral Public Library Advisory Board was held on March 12, 2015, at the library. The meeting was called to order by Chairperson Linda Brown at 2:04 pm. CAPE CANAVERAL PUBLIC LIBRARY ADVISORY BOARD MEMBERS PRESENT: Linda Brown Chairperson Jean Deck Joanna Atwood Mary Ernst Al Moe Evelin Reid OTHERS PRESENT: Jenny Morrison Library Director Marcy Shaw Gustavo Vergara Tracey Wehking ACTIONIDISCUSSION ITEMS Chairperson Linda Brown asked if there was any public participation. Response: None 1. Approval of Minutes of November 6, 2014 A motion by Joanna Atwood, seconded by Mary Ernst to approve the board minutes of November 6, 2014 as written. Vote on the motion carried unanimously. 2. Staff Reports • Director's Report o A change in the staffing plan has allowed CCPL to add a newly created position of Head Library who will be responsible for the day-to-day activities of the library. Tracey Wehking was promoted from the position of Head Reference Librarian at CCPL to the new position_ Jenny Morrison is still the Director for CCPL; however, will spend more time at the Eau Gallie Public Library where she is also the Director. o Tracey gave a brief synopsis of her background. Before her promotion to Head Librarian, Tracey was Head Reference Librarian at CCPL. Tracey came to CCPL from the Titusville Public Library and prior to that she had been with the Sumter County Library System. Tracey also served as an Assistant State Attorney for the State of Florida. A position she held for 5 years_ o Tracey will be going out on maternity leave and Cara Kincaid, Youth Services Librarian at CCPL will take over the duties of Head Librarian until Tracey's return at the end of June 2015. o CCPL also has approval for another part-time position. The new position is for a Reference Librarian Assistant 11. The new Reference Librarian is Beth Brewer. o The position of Head Reference Librarian needed to be filled when Tracey was promoted to Head Librarian. The new Head Reference Librarian is Brenda Reilly who will be coming from the Titusville Library. Brenda has a Master's in Library Science. She also has a several years of experience as a media specialist in the Brevard County school system. o A new air condition unit was purchased and will be installed shortly in the Director/Head Librarian office. This will be a wall mounted unit. o The carpet will be cleaned in the public area of the library. • FRIENDS of the Library Report o Friends run on the calendar year as opposed to fiscal year and as of December 2014 their assets are$45,257. And as of March 2015 their assets are just a little under $50,000. o Friends online, shelf, and book/magazine sales have done very well for the past two months—each month totally nearly$1,000. o Friends noted that they will no longer accept cassettes or VHS material. o Lobby Sale will take place on April 10 and 11. 3. Old Business: • Gustavo Vergara, Director of City of Cape Canaveral Leisure Services provided an update on the Taste of Cape Canaveral event which will be combined with the City's Founders Day event. 4. New Business: • Chairperson Brown said the Library Board shall not meet less than twice a year and more if necessary. She also said the board will need to set up one more meeting. This meeting will need to take place prior to the presentation of the annual report to the city. The decision was made to hold the next CCPL Advisory Board meeting on June 11 in preparation of making the report to the city at their meeting on June 16. • Chairperson Brown put for vote the proposal that future board meetings would be called on an as needed basis at the discretion of the Director and/or Head Librarian. A motion was made by Jean Deck and unanimously accepted by the board members_ • The state has changed the requirements for our agendas. Because it is in our by-laws, we will need to change the by-laws to reflect the state's requirement for the agenda format. • Chairperson Brown asked for a motion to change the CCPL Advisory Board by-laws. The motion was made by Mary Ernst and was unanimously accepted by the board members. • Chairperson Brown said since this was the first meeting of year for the board; the board would need to hold their elections. Jean Deck made the motion that everything is kept exactly as they are. Chairperson Brown asked that a roll call vote be called (recording secretary called the roll). o Chairperson— Linda Brown o Co-Chairperson—Marilyn Nicholas o Secretary—Jean Deck • ADJOURMENT: There being no further business before the Board, the meeting was adjourned at 2:55 pm. Approved on this Lday of 12015. r 4 Marilyn Nich s, o-Chairperson G' Marcy S aw, Recording Secretary The next Cape Canaveral Library Board meeting will take place on Thursday,June 11, 2015 and the next Brevard County Library Board meetings will take place on Wednesday, March 18, 2015, at 4:30 pm at the Melbourne Public Library, 540 E Fee Avenue, Melbourne, FL 32901;April 15, 2015 at 4:30 pm at the Satellite Beach Public Library, 751 Jamaica Blvd, Satellite Beach, FL 32937;and May 20, 2015 at 4:30 pm at the Merritt Island Public Library, 1195 N. Courtenay Parkway, Merritt Island, FL 32953. There will not be a Brevard County Library Board meeting in June 2015.