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HomeMy WebLinkAboutLibrary Board 1980 MinutesMinutes of Cape Canaveral Library Board meeting Fbruary 12, 1980 Tl:c meeting wap called to order by Secretary Ginter Rose at 1:30 p.m, Present were board members: Hilma Goff, George Alcock, Beryl Rogers, Director Irene Sanders, Asst, Barbara Sims, Absent from the meeting was Chairman Ernestine Butte, The minutes of the January meeting were read by Sect. Rose and approved as read, The Director's report was given by Mrs. Sanders, The following information was included in the report: Aesops Fables was presented by a group from DCC to the children of Cape Canaveral, There was approxiimately 200 children in attendance, A request which was approved by the board for $ for lunch for Janice Martin to attend children's library meeting in Orlando. A thank -you letter was sent to Mr, D. Carter for presentation of Aesops Fables, Also a thank. -you letter was sent to Mr. Jim Morgan for the benefit Barbecue dinner for the library where they collected $100 for the library. A letter from City Hall was rea{ concerning the addition of tiro alternate members for the library board. A motion was made by Rogers and seconded to accept or reject alternate members. A motion to ammend the by-laws to accept alternate members to the board was made by Rogers and seconded. It was recommended a letter be written by Mrs. Sanders to City Hall to accept the two alternate members on the board. It was decided that the Barth agenda include a time for revision and ammendmentsof the current by-laws of the board. A discussion of the Brevard County Ten -Year plan followed. Mrs. Sanders asked that all the members of the board send her in -put for the plan before the March meeting, Some ideas for the plan that were sucgested: petition City Iiall for land and financing for a permanent building for the Library. The library needs more permanent staff. A possible increase in Library hours, More exhibits and crafts aimed at the retirees in the community. A letter from the long-range planning committee for Brevard County was read,inviting all members of the library board to attend the meetings planned. The meeting was adjourned, by Sect. Rose at 3:00 p.m. Respectfully suhmitted, Barbara Sims, Secretary Minutes of Cape Canaveral Library Board Meeting March 18th, 1980, 1:30 p.m. The meeting was called to order by Secretary Rose at 1:35 pm. Present were Mrs. Goff, Mrs.Rogers, Mr. Alcock, Mrs. Sanders, director and Ms. Sims, Also present was Ms. Joan Calvert, Cape Canaveral City Council, Minutes of the previous meeting were read and approved as read. Director's report was given by Ms. Sanders, the following items were discussed: 1. State statistics for 1979 have been computed and sent in, 2. The library has started an out -reach program with Children's Corner here in Cape Canaveral, 4. it is necessary to change the hours of the library due to lack of staff. Motion was made by Ms. Goff and seconded to change the hours of the library to Mon.-Thurs. 9-6, Fri-Sat 9-5. By-law changes and revisions were tabled until next meeting. The following discussion insued concerning the 10 -year plan for libraries: State funding for a library building will be unavailable for at least 2 years and questionable after that. Mrs. Calvert CanaveraliCity Council woman stated there was a possibility the Cape Canaveral City Council would consider dontating public land to the library for a building but it was questionable, at this time, if the funds could be made available for half. the price for a new lib- rary. Discussion followed to present a plan before the City Council for the donation of land for a new building. It was decided that the chairman should present such a plan to the City Council, with the backing of the rest of the board. The plan will be discussed and drawn up at. the April meeting,. The meeting was adjourned at 2:40p.m. by Secretary Rose, Next meeting will be April ath, at 1:30p.m. The regular monthly meeting of the Cape Canaveral Library Board was called to order by Chairperson Butte April 8, 1980 at 1:40 p. on. Present were Secretary Ginger Rose, George Alcott, Eleanor Heath and Director Irene Sanders. Minutes of the March meeting were approved as read. Director Sanders reported that classes are being held at the Children's Corner to teach the children to put on their own puppet shows. Thursday show time has been changed to the afternoon due to a change in the library's hours, necessitated by a shortage of staff required to keep the library open in the evening. Library Day in Tallahnssee is April 10th. No one present stated they would be able to attend. There was no "Friends" committee report; Sanders did see that each Board member present was given the opportunity to seek membership from among Library patrons. She passed out "Friends" donation/ membership receipts; most Board members pledged to take 25donations each, for a beginning to a building fund drive. George Alcott gave a "Fundraising" committee report, stating that some checks should be forthcoming. Next Board meeting is scheduled for 130 p.m. on May 13th. The By - Laws were amended as follows: "To change the meeting time of the Board from the second Tuesday of each month to 130 p, m. on the second Tuesday of the month." The motion was made by Alcott and seconded by Heath. Motion passed. ® Chairperson Butte gave a "Building" committee report stating that the Board is formulating a concrete plan to submit to City Council which will include a difinitive estimate of the amount of land,. square footage, etc. needed for a new Library to be constructed within the city. The Board felt that Cocoa Beach's library plans were applicable to this city's needs. The 10 -year plan for Cape Cnnaveral Library's growth needs was approved as presented (see attached). Membership cards were also passed out to Board members to be given to those making donations for "Friends" allegiance. Butte recommended the Board delete "Life Membership" from a donation category so that a more extensive and direct building fund drive can be held later. She felt that the Library must avoid any show of dunning patrons. A letter will be sent to (Cathryn Stewart stating that the Cape Canaveral Library requests to be the last county library to be placed on the computer. Reasoning behind the request was the dire staff shortage severly delaying proper training in using the system effectively and that there is no excess in the library's budget to pay for the additional staff and computer costs. Rose motioned that such a letter be sent and signed by Butte. Butte seconded; passed. The Library cannot accept large donations of books because of the lack of shelf space, etc. The meeting was adjourned at 2:40 p.m. Sincerely remitted, Ginger Rose, Secretary 10- year Plan Cape Canaveral Public Library 1. A permanent library building, larger than our present facilities, to be able to adequately serve our expanding population and in- creasing circulation, 2. We need more permanent county errployees that can be properly trained in library work. 3. Would like to expand library hours, if we can get adequate staff 4. More exhibits and Arts & Crafts aimed at the retirement population that is definitely on the increase yearly. 5. More A.V. equipment, films,film slides, slide projector, reader printer for the children's programs and the retirement population. 6. A county Children's Librarian to help with the children's programs and summer reading program. 7. Rotating personnel to help libraries maintain their hours when short of staff due to illness, etc, 8. County co-operative training for all permanent library personnel. 9. Books -by -Mail, 10. County wide system processing center,