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HomeMy WebLinkAboutLibrary Board 1975 MinutesFeb. 3, 1975 LIBRARY REPORT JANUARY, 1975 A meeting was not held In January as we did not have a quorum. Mr. Janes Mahoney and MISS Ruth Bernstein were the only board members present. Councilwoman Ann Thurm was also present and gave o very interesting talk to us about a local Indian tribe called the Ain, that she had given on our local T. V. station. The Librarian went to a library directors meeting at Cocoa Beach Library January 7. we were introduced to Mr. Russell Goff and Mr. Roger Sanders. These two gentlemen will be helping libraries until a replacement is found for Mr. Christenson. Mr. Sanders stated, however, that libraries are still functioning under the existing contracts. The County Attorney Is at the present time worktnq on the new contracts. and. In order that Libravien do not face the same problem, he Is trying to draw up a contract for same period beyond a year. An interim Clairnan wan elected to work with the County Library Boarl, and to follow up on grant projects. Mr. John McAllister of Melbourne Library was elected. Thin library ban orlerrd during the month of Jnnuaryr 340 now books, and form December to date 232 books and vertical files have been added. Bank balance for Library account an of Febuary 3 is $751.66. The copier In now in very good working condition and the bill for repalrn In $145.00. If we wish to take a full maintenance contract for the upkeep of the machine it will coat $350.00 per year. CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-UREADABLE LIBRARY BOARD MINUTES THE REGULAR MEETING, THE JANUARY 1975 SESSION, WAS UNOFFICIAL NO QUORUM WAS PRESENT. THE REGULAR MEETING OF THE LIBRARY BOARD OF THE CITY OF CAPE CANAVERAL WAS CALLED TO ORDER BY CHAIRMAN JIM MAHONEY AT 10 AM. WEDNESDAY, FEB 5, 1975. PRESENT WERE MR. MAHONEY, MISS RUTH BERNSTEIN, MRS. MIM SAMULKA, MRS. GINGER ROSE AND LIBRARIAN MRS. IRENE SANDERS. MINUTES OF THE DECEMBER MEETING WERE APPROVED A READ. INFORMAION ON A MAINTENANCE CONTRACT FOR THE NEWLY ACQUIRED COPYING MACHINE SHOWED A YEARLY CONTRACT PRICE FOR PARTS, LABOR AND SERVICE CALLS BEING $350, AS OPPOSED TO AN INDIVIDUAL SERVICE CALL CHARGE OF $22. AS THE RECENTLY REPAIRED MACHINE HAS A 90 DAY WARRANTY EXPIRING IN MARCH, THE QUESTION OF WHETHER TO BUY A MAINTENANCE CONTRACT WAS TABLED UNTIL THE APRIL MEETING. THE BOARD ASKED MRS. SANDERS TO SEND A EMEO TO COUNCILWOMAN ANN THURM OFFFERING ONCE AGAIN THE SERVICES AND FACILITIES OF THE LIBRARY TO THE CITY POLICE DEPARTMENT, IN RESPONSE TO LT. RON UNREADABLE PLEA AT CITY COUNCIL FOR COOPERATION WITH THE POLICE DEPARMTNE. MRS. SANDERS STATED THAT REPEATED CALL TO THE OFFICE HAD NOT BEEN RETURNED. MR. MAHONEY CALL A SPECIAL MEETING FOR WENESDAY, FEB. ?AT 10 AM IN THE LIBRARY, TO IMPLEMENT FORMATION OF THE "FRIENDS OF CAPE CANAVERAL PUBLIC LIBRARY". MRS. SAMULKA WAS ASKED TO MAKE POSTERS FOR THE "FRIENDS" AND WAS COMPLIMENTED ON THOSE SHE HAD DONE BEFORE. AFTER READING THE BOARD'S BY-LAWS, MR. MAHONEY MAD A MOTION TO GOVERN ATTENDANCE OF BOARD MEMBERS TO REGULAR MONTHLY MEETINGS. CONTINUED. JANUARY 1975 LIBRARY BOARD MINUTES IT WAS SECONDED BY MISS BERNSTEIN AND PASSED UNANIMOUSLY TO BE KNOWN AS ARTICLE 6 AND TO BECOME EFFECTIVE AS OF FEB. 5, 1975. MRS. ROSE WAS ASKED TO DRAFT A LETTER TO ALL BOARD MEMBERS, INFORMING THEM OF THE BOARD'S ACTION. THE AMENDMENT TO THE BY-LAWS, TO AFFECT THE REGULAR MARCH MEETING, WILL REA; ARTICLE 6 VACANCY BY NON-ATTENDANCE IN THE EVENT THAT ANY BOARD MEMBER MISSES TWO CONSECUTIVE REGULAR MONTHLY BOARD MEETINGS, WITHOUT NOTIFYING THE BOARD OR THE LIBRARIAN BEFORE THE MEETING IN QUESTION, GIVING A VALID REASON FOR NON-ATTENDANCE, THE BOARD WILL ASK THAT MEMBER TO VACATE THE POSITION OF BOARD MEMBER. THE BOARD MEMBER FOUND IN VIOLATION OF ARTICLE 6 IS TO BE NOTIFIED IN WRITING BY THE BOARD OF THE PENDING ACTION BEING TAKEN BY THE BOARD. MR. MAHONEY SUGGESTED THAT THE BOARD LEAVE THE QUESTION OF STATE PROCESSING TABLED, AS IT IS NOT IN THE BOARD'S AREA OF ACTION. MRS. SANDERS WILL KEE P THE BOARD INFORMED ON THE PROGRESS OF THE QUESTION. AS THE BOARD HAS NOT OFFICIALLY ADOPTED A "MATERIAL SELECTION" POLICY, IT WAS RECOMMENDED BY MR. MAHONEY THAT THE ONE DRAWN UP BY MRS. SANDERS BE SENT TOT EACH BOARD MEMBER FOR CONSIDERATION AND DISCUSSION AT THE MARCH MEETING. ANY LIBRARY PATORN HAS THE RIGHT TO OBJECT TO T HE LIBRARIAN ABOUT ANY MATERIAL WITHIN THE LIBRARY. IF HE IS UNSATISFIED WITH HER EXPLANATION, HE HAS THE RIGHT TO PRESENT HIS OBJECTIONS TO THE BOARD. IT WAS ALSO NOTED BY MR. MAHONEY THAT POLICY CONCERNING LIBRARY EMPLOYEES NEEDED TO BE SPELLED OUT, ON SUCH ITEMS AS SICK LEAVE, VACATION TIME, ETC. HE ASKED MRS. SANDERS TO GET A COPY OF THE CITY'S POLICY REGARING EMPLOYEES FOR DISCUSSION AT THE NEXT MEETING. HE SUGGESTED THAT THE BOARD'S OFFICIAL POLICY WAS TO IMPROVE THE LIBRARY PHYSICALLY, AND POTENTIALLY BYE INCREASING THE LIBRARY'S VALUE TO THE COMMUNITY THROUGH A PEOPLE TO PEOPLE EFFORT. CONTINUED LIBRARY BOARD MINUTES, FEBRUARY 1975 BOARD MEMBERS MRS. SAMULKA REGRETFULLY TENDERED HER RESIGNATION FROM THE BOARD, PENDING HER MOVE OUT OF STATE. IT IS TO BECOME EFFECTIVE FOLLOWING THE REGULAR MARCH MEETING, AT WHICH TIME SHE WILL NOTIFY THE BOARD IN WRITING OF HER INTENSIONS. MRS. ROSE SUGGESTED THAT THE BOARD ASK THE CITY CLERK TO NOTIFY THE BOARD IF ANY LETTERS APPLYING FOR LIBRARY BOARD APPOINTMENT ARE RECEIVED IN CITY HALL. A MOTION TO ADJOURN WAS MADE BY MRS. ROSE, SECONDED BY MRS. SAMULKA AND APPROVED BY ALL PRESENT AT 11:25 AM. GINGER ROSE, SECRETARY JIM MAHONEY, CHAIRMAN CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-UREADABLE APRIL 12, 1975 LIBRARY REPORT MARCH 1975 Library circulation for the month of March was up by approximately 31 over February. We have ordered in the month of March 226 books and received 71, making books on the shelves 21,312. This Librarian attended the County Library Board meeting on Merritt Island and must admit that the meeting was a very unsatisfactory one. One came away from the meeting feeling tha there was no co-operation on the part the County Library Board with local Boards or the County. They, the County Library Board, are getting very difficult to work with. One feels also that our own Library Board should be stronger than they are, and should have a representative at all County Library Board meetings. The Library showed children's movies and had 40 in attendance. This Librarian went to the office of Mr. Goff, the acting coordinator, to learn more about the IBM readouts that we receive from the County. We learned a great deal and Mr. Goff was also very helpful in showing us how tot transfer line items in the budget. Thsi enabled the Library to purchase 22 orange stack chairs and 5 more library stacks. The stacks were bought very cheaply from the Dept. of Corrections. The cost was $86.68 per stack and $9.25 per chair. Those items are badly needed in this library. The Library has gotten a spot radio announcement on WCKS for the Friends of the Library so they need all the publicity they can get. Mr. Balough of the zoning board is going to make a magazine rack for the cost of materials for which the Friends of the Library will pay. A staff meeting was held March 28 and one item which came up for discussion was County employment versus City employment. It was a full majority that the library employees would endorse County employment. Fines $47.30 Copy Mahcine $50.70 Total in Bank $945.31 CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-UREADABLE APRIL 12, 1975 LIBRARY BOARD MINUTES The regular monthly meeting of the Library Board of the City of Cape Canaveral convened Wednesday, March 5, 1975 fit 10 a.m. Chairman Jim Mahoney called roll, those present being Miss Ruth Bernutein, Mrs. Ginger Rose and Librarian Irene Sanders. Mro. Rose made a motion to start off the Friends of the Cape Canaveral Public Library with a appropriation of a maximum of 8 20.00. The motion was seconded by Miss Bernstein and passed unanimously. The board voted to spend $ 14.52 to pay the printing bill for the F'riend's membership tickets, leaving a. balance of 5 5.48 available to the Friends if' needed. The initial meeting of the Friends was to be held at the Library at 7:30 p.m. March 12tH, with Miss Bernstein acting as liaoun between the board and the Friends. Election of officers for the Friends was to take place then, and all membership monlcu collected to date turned over to the newly elected treasurer then. Hian Bernstein was gratefully commended for her efforts in starting the Friends. The question of the status of library employees was discussed, with the understanding that by the time for the next contract, the ewployeen would be employed by the county. As of now, parttime employees recleve no benefits. Full time employees have a two week vacation after their first full year of employment as well an five days of sick leave, as under the guidelines of the city. Mr. Mahoney noted that the board should step up efforts to find a suitable building an the present rental contract expires in 1 years. The present facilities offer very limited expansion possibilities. cont'd LIBRARY BOARD MINUTES MARCH 5, 1975 PAGE 2 MRS. MIMI SAMULKA SUBMITTED HER LETTER OF RESIGNATION FROM THE BOARD TO THE CITY ON FEB. 23, 1975, LEAVING A VACANCY TO BE FILLED AS QUICKLY AS POSSIBLE. THE LETTER WAS READ TO THE BOARD AND ACCEPTED WITH REGRET. LETTERS OF APPLICATION ARE TO BE READ AT THE REGULAR APRIL MEETING. THE DISCUSSION OF ESTABLISHING A DEFINITE MATERIALS SELECTION POLICY WAS POSTPONED. ACTION WAS TO BE TAKEN AT THE NEXT MEETING. A MOTION TO ADJOURN WAS MADE BY MRS. ROSE AND SECONDED BY MR. MAHONEY. THE MEETING WAS ADJOURNED AT 10:25 AM. GINGER ROSE, SECRETARY JIM MAHONEY, CHAIRMAN CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 LIBRARY BOARD MINUTES The regular monthly meeting was hold in the Library at 10 a.m. on Wednesday, April 2, 1975- Roll call by Chairman Jim Mahoney was answered by Miss Ruth Bernstein. lira. Ginger Rose and Librarian. Irene Sanders. Guests attending wore Mr. Goff, acting coordinator of General Services Division, his accretary and the "Friends" president Mrs. Jane Scogna. After the minutes for the March meeting were approved and Mrs. Sanders had given her report, Mr. Mahoney read four letters of application for board membership from Mrs. Helen 0. Chandler, lira. Lrneatins Butte, Pira. Rathering Hong and Mr. Frank Carouso. ® Mr. Carouco was recommended to replace Mrs. Samulka'a vacancy o» it motion made by Mr. Mahoney and seconded by Mrs. Hone. The second position was to be vacated by Mrs. Mary Nirby and did not in fact exist until the April meeting ended. Board members discunned a tentative recommendation for that vacancy, with Mrs. Butte, being the board's choice. Mr. Mahoney again pointed out the need to continue tooearch for a now building. The board expressed trope that new members would atrenghten the board's efforts to locate a nuitnble site.. The discussion and adoption of the Materials Selection Policy wan again tabled until the May meeting, as was the decision tc take out a service contract for the copying machine. Also agenda - ed was further discussion of Library employees changing over to county jurindiction rather than remain city employees. Cape Canav- eral employees have already chosen to go county because of greater benefits. The board again anoumed that by the next contract that the Library's employees would be under county payroll, as the county district has been paying the total payroll costo for Library employees for the past two years. cont'd LIBRARY BOARD Minutes Aprll.2, 1975 Mr. Goff explained that the draft addendum was to be finalized at the next contract. Pay classifications will be guaranteed to match existing salaries. Pension rights are also to be guar- anteed, with an option of buying in prior years service into the Florida State Retirement program. The coot would be 4% to employees and 4% paid by the employer of the annual salary and 6% interest for each previous year's service. Vested rights will exist at the ten year service level. The library employees would benefit greatly in the program after October 1, 1975 when the county will begin paying the entire 6%. The county has offered to paint the Library at no cost to the Library as well as supply the paint at the reduced price of under S 150.00 for all supplies. A change in the time of the regular monthly meeting was placed on the agenda for May. A motion to adjourn was made at 11:33 a.m. by Mrs. Rose and eeconded by Mr. Mahoney. The meeting closed thereafter. Ginger Rose, secretary Jim Mahoney, chairman CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 My 8, 1975 LIBRARY REPORT FOR APRIL 1975 Library circulation for the month of April ran up approximately 1.9% over the month of March. We have ordered in the month of April, 44 books and received 363, making a total of 21, 675 books on the shelves. The total number of books on order is 204. On April 17, this Librarian attended the County Library Board meeting but the meeting was cancelled, as only one board member showed up. The Librarian has no idea as to why four members did not come to the meeting, or why it was not cancelled in advance or a proxy not sent in their place. ON Friday, May 1st, the Librarian attended the Florida Library Association Convention in Orland and spent the day. I attended three seminars which were interlibrary loan, reference and childrens. The speaker at the children's meeting was the most enlightening of all. In fact, the conventions lacked organization. The film "In Search of Ancient Astronauts" was shown on April 23. Attendance was around 80 people. The Librarian also attended the Library Directors meeting on May 6. It was voted that libraries would remain a federated library system instead of a county library system, also that we would stay with state processing until the end of the fiscal year. It was also decided that people who are on the library blacklist should remian on the county wide blacklist for 3 years after expiration of the library card. Also any patron owing $50 or more in fines or books, will be turned over to the coordinators office for follow-up. Mrs. Bobbie Folham, formerly of the County Purchasing department, is now business administrator for the coordinators office until a coordiantor can be found. This librarian would like to add, that in her opinion, Mrs. Pelias will make an excellent business adminstrator, as she has helped the libraries so very much in the past. Re retirement, the City Insurance Co., can continue to carry me until I am vested at 10 years. The county will reimburse the city for my retirement if the City Council will go along with this. For the library, city inventory, we had 17,690 books and library materials. We have lost, stolen or in overdues 1,761 items. This is approximately 1% per year. We are holding approximately 500 gift books that, if need be, we can dd to the library collection. Inventory is not complete, as we are now working on the value of the city library holdings. 1975 cont. CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 20 June 1975 ATTENTION: THE CAPE CANAVERAL LIBRARY BOARD WILL HAVE A SPECIAL MEETING ON MONDAY, JUNE 23, 1975 AT 7PM AT THE LIBRARY. CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 PROPOSED AGENDA CAPE CANAVERAL LIBRARY BOARD SPECIAL MEETING JUNE 13, 1975 TO BE HELD AT THE CAPE CANAVERAL LIBRARY 7PM CALL TO ORDER 1. SIGNING OF LIBRARY CONTRACT ADDENDUM 2. BUDGET DISCUSSION 3. EXTENSION OF EXISTING LIBRARY CONTRACT CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 JUNE 24, 1975 LIBRARY LOARD MINUTES A special meeting was held at 7 p.m, on monday, June 23, 1975 in the library at the request of the Librarian. Hrs. Irene Sanders. lira. Ginger Base acted as Chairman in the absence of llr.Jim Mahoney. Members in attendance in- cluded Mrs. Ginger Rose, Mra. Ernestine Butte, Mrs. Ann Them, Mr. Ed Balough and Mrs. Irene Sanders, Librarian. Mr. Goff, acting coordinator of General Services Division, also attended the meeting. Prior to the opening of the meeting, copies of a draft of the resolution to the old contract were passed out for the perusal of the members. The meeting was called to order by Mro. (lose and discussion began on the need for changes to the resolution. mr. balaugh made a motion to make some necessary changes to the resolution. These changes were defined by mr. Balough. The motion was seconded by Mrs. Butte and passed unanimously. Uhen finalized the resolu tion will be signed by the Library Board. Ilr. Goff at the request of the members explained the various aspects involve, - in determining financial disbursements for the individual libraries by the county, and discussed methods which could be implemented for a more equitable system of allocations. It was emphasized that one of the greatest needs at present is for a study of ways of determining the best methods of assessing an individual library's service to its community. library board minutes June 24, 1975 A discussion followed on the advisability of library employees becoming employees of the County. Mrs. Butte made a motion that the Cape Canaveral Library employeas become county employees.. The notion was seconded by mrs. Rose and passed unanimously. A motion to adjourn was made by Mrs. Rose and seconded by Mr. Balough. The meeting was closed at 9:20 p.m. Charlotte Kiser, Acting Secretary Ginger Rose, Acting Chairman CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 LIBRARY REPORT FOR JUNE, 1975 The Library Board did not meet in June as the Librarian was on vaca- tion and the Library Board decided to cancel the June meeting. Library circulation for the month of June was up by approximately 2% over May. This is because of the Summer reading program for which more than 60 children have signed up. The program has been in effect for only two weeks. Books ordered in the month of June totaled 25. New books on the shelves totaled 154. This makes a total of 21,948 books in the Library. One hundred records were donated to the Library, but the Librarian has not had time to go through them yet, as they were donated Just two days ago, but hopes that they will update our record collection. I sent the assistant Librarian to Orlando to a Computerized Cata- loging demonstration, but at the present time the Library System lacks funds for participating in this organization. I attended the County Library Board meeting June 19th at Meadowlane where North Brevard Library presented a copy of a proposed County budget, a copy of which you have, which was completely unacceptable to the rest of the Libraries. The County Library Board thought North Brevardls proposal a very acceptable way to allocate Library funds, and wanted to pass a motion immediately to adopt North Bre- vard's proposal. However audience reaction was so against this that the County Library Board formed a budget committee, composed of Mr. Bryant, Mrs. Swichkow and Ms. Armistead, all of the County Library Board, to see if they can come up with a better solution for budgeting the nine libraries. There will be a budget meeting, at Cocoa Library, Monday, July 7th at 7:30 which I plan to attend. Cape Canaveral held a special meeting the 23rd of June to discuss North Brevardls proposal, and asked Mr. Goff, the acting; Co-ordin- ator, to attend. Ne also has come up with a proposed budget based on per capita, which in my opinion, is a very sound and fair budget to all. You also have a copy of' thia and the minutes of the specinl meeting. I also attended the County Librarians meeting on Tuesday, July 1, Library Report for June, 1975 cont. and discussion was mostly on a program for the coming Bicentenial and the Union Catalog, with which we are now coming along fine es, we, the County to locate books in the Union Catalog, which made it very difficult to locate books in the County. The City books in Library inventory has been completed and turned over to City Hall. The two employees that were hired under the Government program for this are now going completely through Cape Canaveral card catalog and updating and pulling old cards, malting sure that the catalog is in atrlot alphabetical order. FINES: $103.43 COPY MACHINE: $66.40 BANK BALANCE: $915.47 CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 JUNE 24, 1975 LIBRARY BOARD MINUTES A special meeting was held at 7pm on Monday, June 23, 1975 in the library at the request of the LIbrarian, MRs. Irene Sanders. Mrs. Ginger Rose acted as Chairman in the absence of Mr. Jim Mahoney. Members in attendance included Mrs. Ginger Rose, Mrs. Ernestine Butte, Mrs. Ann Thurm, Mr. Ed Balough and Mrs. Irene Sanders, Librarian. Mr. Goff, acting coordinator of General Services Division, also attended the meeting. Prior to the opening of the meeting, copies of a draft of the resolution to the old contract were passed out for the perusal of the members. The meeting was called to order by Mrs. Rose and discussion began on the need for changes to the resolution. Mr. Balough made a motion to amke some necessary changes to the resolution. These changes were defined by Mr. Balough. The motion was seconded by Mrs. Butte and passed unanimously. When finalized the resolution will be signed by the Library Board. Mr. Goff at the request of the members expalined the barious aspects involved in determining financial disbursements for the individual libraries by the county and discussed methods which could be implemented for a more equitable system of allocations. It was emphasized that one of the greates needs at present is for a study of ways of determining the best methods of assesing an individual library's service to its community. LIBRARY BOARD MINUTES - June 24, 1915 A discussion followed on the advisability of library employees becoming employees of the County. Mrs. Butte made a motion that the Cape Canaveral Library employees become county employees. The motion was seconded by Mrs. Rose and passed unanimously. A motion to adjourn was made by Mrs. Rose and seconded by Mr. Balough. The meeting was closed at 9:20 p.m. Charlotte Kiser, Acting Secretary Ginger Rose, Acting Chairman Approved by: Ginger Rose, Secretary BOARD OF COUNTY COMMISSIONERS CURRENT YEAR BUDGET REPORT ORIGINAL BUDGET LIBRARIAN 1 9208.00 LIB ASST I 5664.00 CLERK 4764.00 LIBRARY AIDE 4052.00 MERIT INCREASE 996.00 SALARIES 24684.00 CURRENT BUDGET LIBRARIAN 1 9208.00 LIB ASST I 5664.00 CLERK 4764.00 LIBRARY AIDE 4052.00 MERIT INCREASE 996.00 SALARIES 24684.00 ACTUAL EXPENDITURES CURRENT LIBRARIAN 1 743.72 LIB ASST I 456.96 CLERK 374.64 LIBRARY AIDE 32.00 SALARIES 1927.32 YEAR TO DATE LIBRARIAN 1 5574.34 LIB ASSIST 1 3329.28 CLERK 2765.20 SALARIE3S 14223.22 UNREADABLE 3633.66 2334.72 1998.8 1497.6 996 10460.78 BOARD OF COUNTY COMMISSIONERS CURRENT YEAR BUDGET REPORT 05/31/75 CO LIBRARY CAPE CANAVERAL BUDGET ORIGINAL 10501 FICA RETIRE TAXES 10502 FICA AND RETIRE 1992 10601 MEDICAL LIFE INSURANCE 0 10602 APPL MEDICAL LIFE 750 20419 OTHER EXPENSE 0 20422 PETTY CASH REIMB 250 20522 OFFICE EXPENSE 300 20504 POSTAGE, EXPRESS, ETC 200 20513 COX BINDERY 270 20516 REPRODUCTION DEPT 130 20802 RESCUE AND FIRST AID 0 32601 TRAVEL EXPENSE A & B 188 32602 TRAVEL EXPENSE C 147 32901 MEMBERSHIP DUES 60 33103 RENTAL OFFICE EQUIP 90 33115 RENTALS OTHER 0 33201 BOOKS AND PUBLICTIONS 8757 33501 TELEPHONE TELEGRAPH 420 34005 ELECTRICITY 2273 34006 WATER AND SEWAGE 330 34116 OFFICE MACHINE MAINT 30 34124 JANITORIAL SERVICE 1520 34127 EXTERM SERVICE 1520 402018 BOOKCASES AND CREDENZAS 0 40200 CHAIRS 0 CURRENT 10501 FICA RETIRE TAXES 112.72 10502 FICA AND RETIRE 1592.00 10601 MEDICAL LIFE INSURANCE 0 10601 APPL MEDICAL LIFE 750 20419 OTHER EXPENSE 0 20422 PETTY CASH REIMB 50 20522 OFFICE EXPENSE 300 20504 POSTAGE, EXPRESS, ETC 170 20513 COX BINDERY 0 20516 REPRODUCTION DEPT 130 20802 RESCUE AND FIRST AID 0 32601 TRAVEL EXPENSE A & B 0 32602 TRAVEL EXPENSE C 147 32901 MEMBERSHIP DUES 60 33103 RENTAL OFFICE EQUIP 90 33115 RENTALS OTHER 0 33201 BOOKS AND PUBLICTIONS 8757 33501 TELEPHONE TELEGRAPH 420 34005 ELECTRICITY 2273 34006 WATER AND SEWAGE 330 34116 OFFICE MACHINE MAINT 30 34124 JANITORIAL SERVICE 1520 34127 EXTERM SERVICE 50 402018 BOOKCASES AND CREDENZAS 410 40200 CHAIRS 208 ACTUAL EXPENDITURES CURRENT 10501 FICA RETIRE TAXES 112.72 10502 FICA AND RETIRE 0 10601 MEDICAL LIFE INSURANCE 69.33 10601 APPL MEDICAL LIFE 0 20419 OTHER EXPENSE 0 20422 PETTY CASH REIMB 0 20522 OFFICE EXPENSE 0 20504 POSTAGE, EXPRESS, ETC 30 20513 COX BINDERY 0 20516 REPRODUCTION DEPT 130 20802 RESCUE AND FIRST AID 0 32601 TRAVEL EXPENSE A & B 0 32602 TRAVEL EXPENSE C 20.56 32901 MEMBERSHIP DUES 0 33103 RENTAL OFFICE EQUIP 0 33115 RENTALS OTHER 0 33201 BOOKS AND PUBLICTIONS 866.30 33501 TELEPHONE TELEGRAPH 41.01 34005 ELECTRICITY 398.94 34006 WATER AND SEWAGE 26.47 34116 OFFICE MACHINE MAINT 0 34124 JANITORIAL SERVICE 110 34127 EXTERM SERVICE 0 402018 BOOKCASES AND CREDENZAS 0 40200 CHAIRS 239.75 YEAR TO DATE 10501 FICA RETIRE TAXES 544.59 10502 FICA AND RETIRE 287.43 10601 MEDICAL LIFE INSURANCE 262.60 10601 APPL MEDICAL LIFE 220.71 20419 OTHER EXPENSE 12.75 20422 PETTY CASH REIMB 0 20522 OFFICE EXPENSE 430.59 20504 POSTAGE, EXPRESS, ETC 110 20513 COX BINDERY 0 20516 REPRODUCTION DEPT 0 20802 RESCUE AND FIRST AID 10.31 32601 TRAVEL EXPENSE A & B 0 32602 TRAVEL EXPENSE C 50.10 32901 MEMBERSHIP DUES 0 33103 RENTAL OFFICE EQUIP 0 33115 RENTALS OTHER 90 33201 BOOKS AND PUBLICTIONS 5251.30 33501 TELEPHONE TELEGRAPH 280 34005 ELECTRICITY 1273.18 34006 WATER AND SEWAGE 169.72 34116 OFFICE MACHINE MAINT 60 34124 JANITORIAL SERVICE 770 34127 EXTERM SERVICE 0 402018 BOOKCASES AND CREDENZAS 0 40200 CHAIRS 239.75 OUTSTANDING EXPENDITURES 10501 FICA RETIRE TAXES 0 10502 FICA AND RETIRE 0 10601 APPL MEDICAL LIFE 0 20419 OTHER EXPENSE 0 20422 PETTY CASH REIMB 0 20522 OFFICE EXPENSE 0 20504 POSTAGE, EXPRESS, ETC 0 20513 COX BINDERY 0 20516 REPRODUCTION DEPT 0 20802 RESCUE AND FIRST AID 0 32601 TRAVEL EXPENSE A & B 0 32602 TRAVEL EXPENSE C 0 32901 MEMBERSHIP DUES 0 33103 RENTAL OFFICE EQUIP 0 33115 RENTALS OTHER 0 33201 BOOKS AND PUBLICTIONS 3194.05 33501 TELEPHONE TELEGRAPH 0 34005 ELECTRICITY 77.70 34006 WATER AND SEWAGE 0 34116 OFFICE MACHINE MAINT 0 34124 JANITORIAL SERVICE 550 34127 EXTERM SERVICE 0 402018 BOOKCASES AND CREDENZAS 406.40 40200 CHAIRS 239.75 UNREADABLE BALANCE 10501 FICA RETIRE TAXES 0 10502 FICA AND RETIRE 1704.57 10601 MEDICAL LIFE INSURANCE 0 10601 APPL MEDICAL LIFE 529.29 20419 OTHER EXPENSE 0 20422 PETTY CASH REIMB 50 20522 OFFICE EXPENSE 0 20504 POSTAGE, EXPRESS, ETC 60 20513 COX BINDERY 0 20516 REPRODUCTION DEPT 130 20802 RESCUE AND FIRST AID 0 32601 TRAVEL EXPENSE A & B 0 32602 TRAVEL EXPENSE C 96.90 32901 MEMBERSHIP DUES 60 33103 RENTAL OFFICE EQUIP 90 33115 RENTALS OTHER 0 33201 BOOKS AND PUBLICTIONS 311.65 33501 TELEPHONE TELEGRAPH 139.40 34005 ELECTRICITY 921.42 34006 WATER AND SEWAGE 160.28 34116 OFFICE MACHINE MAINT 0 34124 JANITORIAL SERVICE 200 34127 EXTERM SERVICE 50 402018 BOOKCASES AND CREDENZAS 3.60 40200 CHAIRS 239.75 OVER BUDGET 10501 FICA RETIRE TAXES 344.59- 10502 FICA AND RETIRE 0 10601 MEDICAL LIFE INSURANCE 262.60- 10601 APPL MEDICAL LIFE 12.75- 20419 OTHER EXPENSE 0 20422 PETTY CASH REIMB 130.59- 20522 OFFICE EXPENSE 0 20504 POSTAGE, EXPRESS, ETC 60 20513 COX BINDERY 0 20516 REPRODUCTION DEPT 0 20802 RESCUE AND FIRST AID 10.31- 32601 TRAVEL EXPENSE A & B 0 32602 TRAVEL EXPENSE C 0 32901 MEMBERSHIP DUES 0 33103 RENTAL OFFICE EQUIP 0 33115 RENTALS OTHER 90- 33201 BOOKS AND PUBLICTIONS 0 33501 TELEPHONE TELEGRAPH 0 34005 ELECTRICITY 0 34006 WATER AND SEWAGE 0 34116 OFFICE MACHINE MAINT 30- 34124 JANITORIAL SERVICE 0 34127 EXTERM SERVICE 0 402018 BOOKCASES AND CREDENZAS 0 40200 CHAIRS 31.75- BOARD OF COUNTY COMMISSIONERS CURRENT YEAR BUDGET REPORT FILING CABINET 70.00 67.34 2.66 SUPPLIES AND EXPENSES 17757.00 17757.00 1915.00 10131.47 4228.15 3397.18 TOTAL ACCT6213-8 42441.00 42441.00 3842.00 24534.89 4228.15 13857.96 population in the district 43630 population in the community current fiscal budget 148.08 per capita in community district 3.39 fiscal 75-76 per captia in the community fiscal 75-76 per capita in the district 184.674 unreadable cc 5.319 $42.44 $7.97 $5.00 $23.105 $239.302 11.995 $116.566 $9.71 $5.00 $52.106 37.774 $116.88 $3.09 $5.00 $164.09 unreadalbe $169.288 $3.00 $210.984 unreadable $160.899 $3.66 $190.576 unreadable $190.191 $3.30 $249.723 RESOLUTION WHEREAS, THE BOARD OF COUNTY COMMISSIONERS OF BREVARD COUNTY, FLORIDA, AS THE GOVERNING BODY OF THE BREVARD COUNTY FREE PUBLIC LIBRARY DISTRICT AND THE CITY OF CAPE CANAVERAL, A MUNICIPAL COPORATION EXISTING UNDER THE LAWS OF THE STATE OF FLORIDA, ENTERED INTO A LIBRARY CONTRACT DATED DECEMBER 10, 1973 FOR THE OPERATION AND MAINTENANCE OF THE FREE PUBLIC LIBRARY FACILITY ESTABLISHED BY THE CITY WITHIN THE BREVAR COUNTY FEREATED PUBLIC LIBRARY SYSTEM; AND WHEREAS, THE BOARD OF COUNTY COMMISSIONERS, ON MAY 8, 1975, AUTHORIZING AN EXTENSION OF SAID LIBRARY CONTRACT TO SEPTEMBER 30, 1975, SUBJECT TO THE TERMS AND PROVISIONS OF THE OPERATION BUDGET ATTACHED HERETO AND MADE A PART HEROF BY THIS REFERENCE; AND WHEREAS, THE EXTENSION OF SAID LIBRARY CONTRACT TO SEPTEMBER 30, 1975 TO SUBJECT TO NOTIFICATION AND APPROVAL BY THE CITY OF CAPE CANAVERAL LIBRARY BOARD AND WHEREAS, EXTENSION OF SAID LIBRARY CONTRACT SUBJECT TO THE TERMS AND PROVISIONS HERIN SET FORTH WILL BENEFIT THE RESIDENTS OF THE CITY OF CAPE CANAVERAL, FLORIDA NOW, THEREFORE, BE IT RESOLVED BY THE LIBRARY BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA 1. THE LIBRARY BOARD OF CAPE CANAVERAL, FLORIDA HEREBY APPROVES EXTENSION OF THE LIBRARY CONTRACT HERTOFORE EXECUTED BY THE CITY OF CAPE CANAVERAL, DECEMBER 10, 1973, TO SEPTEMBER 30, 1975, SUBJECT TO THE TERMS AND PROVISIONS OF THE OPERATION BUDGET ATTACHED HERETO. 2. THIS RESOLUTION SHALL TAKE EFFECT IMMEDIATELY UPON ADOPTION UNREADABLE IN SPECIAL MEETING THIS 23RD DAY OF JUNE. LIBRARY BOARD OF CITY OF CAPE CANAVERAL BY GINGER ROSE ACTING CHAIRPERSON A. PROPOSITION The county should recognize the tradition and history of the existing community libraries, their autonomy and authority, and should utilize this commitment of the several communities in pursuit of the common objectives of county -wide free public library service. The county library system should establish, through contract with some or all of the existing community libraries, from year to year, that portion of available funds to be allocated as System Support expense and that portion to be allocated as Member Library Funding. The former to be earmarked for (1) system office expense, (2) systemwide service expense such as tax collection fees, data and printing charges, special library materials for systemwide use, grants and special assistance projects, and other systemwide supportive and managerial functions; the latter to be earmarked for a level of funding support to the participating member libraries on a county "revenue sharing" concept. RECOMMENDATION 1. That the county library system allocate funds for fiscal year 1975-76 on the basis of 75% Member Library Funding and 25 System Support. 2. That the county library system contract with all nine of the existing community libraries currently participating in the system. Said contract should recognize the ownership and authority of the local member library's governing body and its role in response to local community library needs, and should additionally stipulate agreement by the member library to participate in and be guided by county -wide objectives, programs and guidelines as established from time to time by the county library system Said contract should also stipulate the amount of finds allocated to the participating library with the agreement that said funds will be dapursea on county warrant in payment of invoices or reimbursement of expenses. - 3• Member Library funding should be allocated on aP er capita basis in the manner presented in Exhibit q, C The county library system should direct) Member Libraries Boards in the decislnn and o y involve the by direct representation on the Count P licy making process either that formally recognizesy Library Board or, b an "ex -officio" y general policy Chairmen. voice of Member Library Board BUDGET STATUS AS OF MAY 31 1975 ® RECEIVED ANTICIPATED 9-30-75 REVENUE BUDGET FY -75 AS OF 5-31-75 SOURCE - 0 - - 0 - Grants 22,000 40,515 48,515 State Aid 30,000 12,317 12,317 H.E. Trust Fund - 0 - 932,118 935,000 Taxes 1,040,804 15,819 25,000 Delinq. Taxes 1,200 9,478 9,478 T.C. Excess Fees - 0 - 10,990 20,000 Interest 25,000 1,309 1,500 Misc. Revenue 0 - - Less 5% . (52,040) 48,000 40,000 Revenue Sharing 48,000 126,217 126,277 Cash 141,011 1,204,B23 1,226,OB7 1.256,584 ANTICIPATED SPENT 9-30-75 EXPEND BUDGET 113,708 140,744 System Support 190,744 76,368 148,080 North Brevard 148,080 73,431 116,566 Cocoa Beach 116,566 69,885 116,880 Merritt Island 116,880 79,537 140,659 Melbourne 140,659 98,952 160,099 Cocoa 160,899 59,280 103,755 Eau Gallie 103,755 52 ,818 86,436 Satellite Beach 86,436 24,355 42,441 Cape Canaveral 42,441 17 ,189 28,629 Meadowlane 28,629 -- 0 20,000 Contingency 121,495 _ - 5,819 25,000 T.C. Excess Fees - 0 - 9,478 9,478 Interest 25,000 10,990 20,000 Misc. Revenue - 0 - 1,309 1,500 Less 5% . (52,040) - Revenue Sharing 48,000 48,000 48,000 1 Cash 141,011 126,277 126,277 1,256,584 1,204,823 1,226,087 EXPEND BUDGETS PENT ANTICIPATED 9-30-75 System Support 190,744 113,708 140,744 North Brevard 148,080 76,368' 148,080 Cocoa Beach 116,566 73,431 116,566 Merritt Island 116,880 69,885 116,880 Melbourne 140,659 79,537 140,659 Cocoa 160,899 98,952 160,899 Eau Gallie 103,755 59,280 103,755 Satellite Beach 86,436 52,818 86,436 Cape Canaveral 42,441 24,355 42,441 Meadowlane 28,629 17,189 28,629 Contingency 121,495 - 0 - ! 20,000 1,256,584 665,524 .1,105,089 Cash Balance as of 5-31-75 $ 539,299 Cash Forward Anticipated 9-30-75 $120,998 RG:rc 6-19-75 EXHIBIT "A" Per Capita Funding for Member Libraries at $4.00 per capita. FY -76 FY -75 FY -76 LIBRARY POPULATION X §4.00 ALLOCATION BUDGET REQUESTED _. North Brevard 43,630 174,520 148,080 184,674 Merritt Island 32,142 128,568 116,880 148,440 Cocoa Beach (PAFB) 15,180 60,720 116,566 146,352 Cape Canaveral (Unincorporated) • 7,766 31,064 42,441 48,887 Melbourne 40,069 160,276 140,659 176,315 Meadowlane 8,500 34,000 28,629 35,732 Cocoa 43,871 175,484 160,899 189,732 Eau Gallie 33,487 133,948 103,755 138,742 Satellite Beach (Indian Harbour Bch) 24,000 So. Patrick) 96,000 86,436 100,795 248,645 994,580 944,345 1,169,669 Special Grant 59,885 12 847 to C.B. 6 Cc 1,06 ,312 System Office 266,828 274,858 266,400 ,334,140,23-1963- , 3.69 Revenue estimates of $1,334,140 are based on a full ten percent (10%) tax increase and a cash carry forward of $150,000. See Exhibit "B" for Revenue Budget Estimate. EXHIBIT "B" REVENUE BUDGET FUND 15 11-76 ESTIMATED BUDGETED RECEIVED AS OF 5-31-75 ANTICIPATEC 9-30-75 SOURCE FY -76 FY -75 _ 0 _ 22,000 - 0 - - 0 Grants 30,000 48,515 48,515 State Aid 50,000 _ 0 - 12,317 12,317 H. E. Trust Fund 15,000 932,118 935,000 Taxes 1,144,884 1,040,804 1,500 1,200 15,819 25,000 Dclinq. Taxes 9,478 9,478 T.C. Excess Fees 5,000 _ 0 - 10,990 20,000 Interest 25,000 25,609 - 0 - 1,309 1,500 Misc. Revenue 3,000 Less 5% (57,244) (52,040) - _ 48,000 48,000 48,000 Revenue Sharing - 0 ' 126,277 126,277 Cash 150,000 141,011 1,337 1,256,584 1,204 ,823 1,226 ,OB7 EXHIBIT "C" FISCAL YEAR 1976 OUDGET 11 UI - INCREASE REQ. RECOMMENDED INC. ASE. N4OUNTOM REQu FY -75 FY -76 AMOUNT FY -76 RE UEST 174,520 17.86 10,154 5•''' LIBRARY BUDGET 2q,47 184,674 36,594 10.38 19,835 13 NB 148,080 27 00 128,568 148,A40 31,560 3,46 25,747 1]• ;. M1 116,880 25.55 120,605 146,352 29,786 3,46 4,976 10.1^ CO 116,566 15.19 43,911 48,887 6,446 13.95 16,039 9.!' CG 42,441 25.35 160,276 176,315 35,656 18 76 1,732 4'!" MELB• 140,659 35,1 24 81 34,000 ` 32 7,103 9,06 14,248 7'" Mc 28,629 17.92 175,484 189,732 28,833 29.10 4,794 3'q„ C 160,899 33 72 133,948 138.742 34,987 11.06 4,795 4.7F EG 103,755 16.61 96,000 100,795 14,359 102,357 8.7, SB 86,436 23.86 1,067,312 CAL LIBS 944,345 1,169,669 225,324 80.0/20/0 77.46/22.54 81.19/18.81 4,072 _ 1.5L 270,900 3 958 (1.44) 266,828 106,429 7.3 SSYSTEM274,858 - OFFICE 221,366 18.16 1,334,140 1,219 ,203 1.440 ,5690 SUB TOTAL 37 (100.00) 0 - 106,429 7.3' GRANTS 37,381 381 14.64 1,334,140 TOTAL 1,256,584 1,440,569 183,985 t4CItBER LIBRARY 80/20 TO SYSTEM 77.5/22.5 81.2/18.8 RATIO crating budget totaled $1,219,203 (excluding special grants which are allocatr- Last year's op This total was allocated 77.46% to the member libraries and 22.54% to for specific use)• ort. ear's vorall systemwide Supp , 140, ora 9.43% increase from last y ext year's revenues are as at $1,334revenues for next year and the erating revenue. The above recommended budget is based upon the anticipated thus following considerations: 2 5a the operating budget from 77.46/22.54 to a 80/20 rano, 1 lincreasingtthe allocation to member libraries by W. ,. MELB • 140,659 176,315 35,656 25.35 160,276 13.95 16,039 9.1 PIC 28,629 35,732 7,103 24.81 34,000 18.76 1,732 4.r C 160,899 189,732 28,833 17.92 175,484 9.06 14,248 7,-; EG 103,755 138,742 34,987 33.72 133,948 29.10 4,794 3.4 - SB 86,436 100,795 14,359 16.61 96,000 11.06 4,795 4.7r )CAL LiBS 944,345 1,169,669 225,324 23.86 1,067,312 102,357 8.7, 77.46/22.54 81.19/18.81 80.0/20/0 SYSTEM OFFICE 274,858 270,900 3 958 (1.44) 266,828 4,072 1.5L SUB TOTAL 1,219,203 1,440,569 221,366 18.16 1,334,140 106,429 7.;- GRANTS 37,381 - 0 - -L37,381) (100.00) - 0 - ft 0 M - C. TOTAL 1,256,584 1,440,569 183,985 14.64 1,334,140 106,429 7.3s MEI -MER LIBRARY TO SYSTEM RATIO 77.5/22.5 81.2/18.8 80/20 Last year's operating budget totaled $1,219,203 (excluding special grants which are allocac,•c for specific use). This total was allocated 77,46% to the member libraries and 22.54% to p:verall systemwide support. 1 t year's revenues are estimated at $1,334,140, or a 9.43% increase from last year's erating revenue. The above recommended budget is based upon the anticipated revenues for next year and the following considerations: 1. Redistributing the operating budget from 77.46/22.54 to a 80/20 ratio, thus increasing the allocation to member libraries by 2.5%. 2. Applying 80% of the estimated operating revenues for FY -76 ($1,067,312) to the member libraries at $4.00 per capita with special one time supplement to libraries impacted adversely by per capita funding. The increased allocation of operating funds and the anticipated revenue increase (up 9.34%) will yield a 13.02% increase to member libraries operating budget. kk FIG: rc 6/19/75 CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 LIBRARY REPORT FOR JULY 1975 Now books on shelves, 25 Library circulation for July was up 3% over the month of June. The children's Summer program now has 86 children enrolled and we have circulated approximately 1762 childrens' books. We have shown three childrens' movies for the month of July and had extremely high attendance at all of them. There were no books ordered for the month of July, but we received 25 from previous orders making a total of 22046 in the library. The librarian attended three meetings this month. Two were at the Systems Office on Merritt Island. The thrid was the County Commissioners Budget hearing in Titusville. The July 10th meeting at Merritt Island Courthouse was the Chairmans' meeting at which Mrs. Switchkow gave a report on two public budget hearings that were held in Titusville and cocoa. Also discussed was the consultant to be brough in for Library Survey. The July 17th meeting was the County Library Board. Discussion was on new Library coordinator candidates from which twelve were narrowd down to five. Content for interviews will be set up in a week or so, hoping to arrive at a final decision in a month. For the Library evaluation study, the board appointed MR. Richard L. Waters of Dallas, Texas to conduct the survey form a funded grant of $3000. Mr. Goff stated that the Public Attitude Survey was doing nicely and the report should be ready by the next monthly Board meeting on August 21. On Aubust 28th, the Librarian went to Titusville for the County Budget hearings and the Commissioners decided that the library budge will have to go to two public hearings, as the Libraries have asked for more than 10% increase Librer Report for July 1975. cont. over last year's budget and it is a state law that if more than a 10% increase is asked one must go to a public meeting. COPY MACHINE: $29.50 FINES: $99.60 BANK BALANCE: $1034.52 CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559' LIBRARY BOARD MINUTES August 4, 1975 The meeting was called to order at 10 a.m. by the chairman Jim Mahoney, with all members present except Ginger Rose. Mrs. Butte was late. Minutesfor the regular July meeting were approved as read. Two outstanding bills from Provost Office Supply, for a magnifying, reading glass and two rubber stamps, were approved. Mrs. Sanders gave her monthly report. Mrs. Sanders reported that Mrs. Thurm will be absent but read a part of the city minutes which stated that the library board can make all decisions on contracts provided they don't obligate the city financially. Also that the city attorney would be avail- able for advice. It was stated by Mrs. Thurn also that in the Saturday. August 2 ®newspaper, it was reported that the library board would not get advice from the attorney general. Mr. Mahoney noted that though it is In the newspaper, it Is mot necessarily true. Mrs. Sanders read a correspondence from Mrs. Bobble Pelhim dated July 31., 1.975, stating that Richard L. Waters will conduct an in-depth survey of all nine libraries. It also asked for co-operation and assistance from the librarians. Mrs. Sanders stated that she does not feel that a good In-depth survey can be done in 6 days. All members agreed. Mrs. :Anders then read a letter to Mrs. Ginger Rose, acting chairperson, from the Board of County Commissioners stating that they had received the resolution asking for extension of the library contract which was executed by the city of Cape Canaveral from December 10, 1975 to September 30, 1975• Enclosed is a copy of said resolution. *t also stated that they did not receive a copy of the operational budget as our letter nod stated. The librarian read a letter written on July 25, 1975, from North Brevard addressed (cnn L'd) LIBRARY BOARD Minutes August 4, 1975 Page 2 to Commissioner D. Gene Roberts asking that library funding, be done on a 1.0% per capita basis. Also that supplementary funding on a one-time basis be provided for libraries serving a small population and whose funding would fall drastically below that of previous years. Mr. Ballough commented that possibly, if necessary, the library could check Into a Federal Impact Fund, which is available for schools. The librarian me asked to check into it. Miss Bernstein stated that res survey, it is possibly a bad time for such a survey tecauce this time of the year the library attendance is down. The other members did not feel this was essential. Mrs. Sanders stated also that when one Library card can be used in all nine libraries that that would throw your per capita off. Mrs. Sanders also stated that after the next two hearings we x111 know better whether the people will okay an up in milage. If the budget will stay as Mr. Goff has suggested Cape Canaveral x111 not be well off but will be able to keep the doors open. Mr. Mahoney read a letter he received from Dick Scott stating that the board has the power to negotiate and enter into any contract, however, the city council must approve any contract which establishes any liability on the part of the city. Mr. Mahoney said lie understood from this that this meant that the county contract could not be okayed since this would provide a liability on the city. Mr. Rallough suppestad that the library negotiate with the county with the proviso that we would separately obtain the building through the city. It was suggested that Mr. Goff be contacted about this. Correspondence ended. Mrs. Sanders stated that she had not received new contracts. If they are received during the month. copies are to be made and sent to each of the members, at Mr. Mahoney's request. Mr. Ballough stated that he would like to see the building In discussion for the library. Mr. Mahoney replied he had seen it and reels that the parking is not adequate. Mrs. Butte was asked if the sub -committee an building has checked with Mr. Maclntyre on renewing of the library lease and also whether or not Mrs. Butte Kin received the (cont'A) LIBRARY BOARD MINUTES AUGUST 4, 1975 PAGE 3 key to examine the other building on Longpolnt that is in question. Mrs. Butte said she has written and possibly the key Se in her mail which bas been held. Mrs. Butte was Raked to contact Mr. Bashaw or Mr. MacIntyre to find out if they are interested in renewing the lease or not. The lease expires approximately September 1976. Miss Bernstein reported on the Friends of the Library. She suggested that when Mrs. Nicholas returns they will find out the financial status of the Friends and try anti get them active again and elect new officers. Miss Bernstein sayn she will take control to get it started. Mr. Mahoney and Mr. Ballough suggested tint the board get involved in it and in getting good Interested members. Mrs. Butte suggested going on local TY and Mr. Mahoney suggested a meeting of the library board and the Friends. End of Unfinished business. Mr. Mahoney brought up the sign in front of the library. Mrs. Sanders suggested ,go sign be put up on N. Atlantic Avenue, a nice one in front of the library and also that the hours of the library be painted on the door. Mrs. Butte suggested that one also be placed on AIA if possible and that the address not be printed on the signs so they will be movable, if necessary. Mr. Mahoney made a motion that Mrs. Sanders be author- ized to pet three estimates on having the signs made. Miss Bernstein seconded the motion. Mr. Mahoney reported on the chairman's meeting, which Is headed by Ifr. Pekora. Mrs. Butte moved to rescind the previous motion of the .duly j meeting which was to spend $200.00 for legal fees. Mr. Ballough seconded the motion. Mrs. Butte commended Irene Sanders for solving the problem without the expense. Mr. Mahoney moved tint the meeting be changed to the second Tuesday of the month Miss Bernstein seconded the motion. Mr. Mahoney We a motion to adjourn the meeting at I1820 a.m.. It was seconded by Mise Bernstein and approved by all members. CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 LIBRARY BOARD MINUTES Special Session Sept, 22, 1975 A special meeting of the board wan called to discuss the line it in the proposed budget, Chairman Jim Mahoney called the meeting to order in the library at 10 am. All members were present as well as librarian Irene Sanders. Board members requested the special meeting after ascertaining that is was possible to make changes In the budget. Attached is a copy of the revised budget approved by the board and resubmitted to the county. The bord, with the aid of Mrs. Sanders was able to keep with the proposed budget to slightly less than 10 % over last year's budget. All merit raises were slashed. At 11:05 a.m. Mr. Mahoney left, turning the chair over to board secretary Ginger Rose, Mrs. Butte made a motion to accept the revised budget an submitted by Mrs. Sanders. Following a second by Miss Bernstein, the motion was approved by all board members present. The meeting was adjourned at 11:15 a.m. Ginger ROSE, secretary Jim Mahoney. chairman Cape Canaveral Public Library Fund & Account Number 15-613-8 Code 02-407 Description Librarian I Number 1 Amount $9668 Budgeted $9668 Code 02-855 Description children's library Assistant amount $5940 Budgeted $5940 Code 02-855 Description Library Clerk amount $4864 Budgeted $4864 Code 03-887 Library Aides number 2 $4805 Budgeted $4576 Library aides can not be cut as minimum wage law as of January 1976 is $2.20 per hour Total salaries $25,277 Total Budget $46,685 Increase over last year $4244 or 9.09% As of May SPENT AND ENCUMBERED Librarian $4087 Library Assistant $2416 Library Clerk $2391 Library Aides $1875 Brevard County Free Library District 1975-1976 Fiscal year Budget Request Cape Canaveral Public Library Fund and Account Number 15-6213-8 105-01 FICA AND RETIREMENT AMOUNT 2472 BUDGETED 1992 106-01 MEDICAL AND LIFE AMOUNT1088 BUDGETED 750 204-22 PETTY CASH AMOUNT 200 BUDGETED 250 205-02 OFFICE EXPENSE AMOUNT 182 BUDGETED 600 205-04 POSTAGE EXPRESS AMOUNT 300 BUDGETED 200 205-13 BOOK BINDERY AMOUNT 250 BUDGETED 270 205-16 REPRODUCTION DEPT AMOUNT 150 BUDGETED 130 328-01 TRAVEL EXPENSE A&B AMOUNT 200 BUDGETED 188 328-02 TRAVEL EXPENSE C AMOUNT 100 BUDGETED 147 329-01 MEMBERSHIP DUES AMOUNT 0 BUDGETED 60 331-03 RENTAL OFFICE EQUIPMENT AMOUNT 100 BUDGETED 90 331-15 RENTAL WATER COOLER AMOUNT 250 BUDGETED 237 332-01 BOOKS AND PUBLICATIONS AMOUNT 8757 BUDGETED 8757 335-01 TELEPHONE AND TELEGRAPH AMOUNT 662 BUDGETED 420 76 FISCAL YEAR BUDGET REQUEST FORM 1 DATE DUE - MAY 15 REQUESTED AMOUNT $2742 1088 200 182 300 250 150 200 100 0 100 250 8757 660 BUDGETED 1992 750 250 600 200 270 130 188 147 60 90 237 8757 420 SPENT AND ENCUMBERED 650 345 30 0 90 167 8245 164 1975-1976 FISCAL YEAR BUDGET REQUEST CAPE CANAVERAL PUBLIC LIBRARY 15-6213-6 ACCOUNT NUMBER FORM 1 DATE DUE - MAY 15 CODE DESCRIPTION AMOUNT BUDGETED 338-04 OTHER MAINTENANCE OF EQUIPMENT 434 0 340-05 ELECTRICITY 4027 2273 340-06 WATER AND SEWAGE 350 330 341-16 MACHINE MAINTENANCE 60 30 341-24 JANITORIAL SERVICE 1520 1520 341-27 EXTERMINATING SERVICE 36 50 402*-01 STACKS - LIBRARY SHELVING 0 402-03 STACKING CABINETS 0 402-07 FILING CABINETS 0 TOTAL 21408 SALARIES 25277 TOTAL BUDGET 46685 UNREADABLE CONT. FISCAL YEAR BUDGET 434 4027 350 60 1520 36 0 0 0 BUDGETED 2273 330 30 1520 50 SPENT AND ENCUMBERED 973 117 60 1320 21 407 280 68 CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 LIBRARY BOARD MINUTES SEPTEMBER 16,1975 AT THE REGULAR MONTLY MEETING OF THE BOARD, HELD IN THE LIBRARY, ON TUESDAY, SEPT 16, 1975, WITH CHAIRMAN JIM MAHONEY PRESIDING AND GINGER ROSE SECRETARY, THE MINUTES OF THE PREVIOUS MONTHLY MEETING WERE READ AND CORRECTD AS FOLLOWS: TO DELETE THE SENTENCE "MRS. bUTTE WAS LATE"; TO CHANGE THE DATE OF THE CONTRACT TO READ DEC. 10, 1974. MR. MAHONEY MAD A MOTION TO STRIKE HIS STATEMENT "UNDERSTOOD....CITY", STATING THAT HE DID NOT STATE THE ABOVE, THAT IF HE HAD, HE HAD NOT MEANT TO DO SO. mRS. BUTTE ASKED THAT THE TAPE OF THE MEETING BE PLAYED. MR. MAHONEY'S MOTION DIED FROM LACK OF A SECOND. FOLLOWING HER LIBRARIANS REPORT, MRS. SANDERS STATED THE REPLIES TO BIDS SHE HAD RECEIVED FOR THE CONTRUCTION OF SIGNS. CAPE SIGNS BID WAS: "CAPE CANAVERAL PUBLIC LIBRARY", 22"BY 14'. LETTERED ON PLYWOOD AND MOUNTED ON FACIA WITH 8 LEAD ANCHORS - LABOR $60 AND MATERIALS $16-$76; "LIBRARY HOURS" 22 IN BY 28 IN, LETTERED ON PLYWOOD AND MOUNTED ON WINDOW - LABOR $24, AND MATERIALS $4-$28; "PUBLIC LIBRARY" 12 IN BY 36 IN, LETTERED ON PLYWOOD OR ALUMINUM AND INSTALLED ON POLE - LABOR $15, AND MATERIALS $5-$20. TOTAL COST FROM CAPE SIGNS WAS $124. A BID FROM VIRGINIA CONSTRUCTION WAS: "CAPE CANAVERAL LIBRARY" TO GO IN FRONT, 2FT BY 8 FT, PAINT WITH BULLETIN PAINT; ONE ARROW TO READ "PUBLIC lIBRARY" TO PUT IN FRONT OF THE AMACO STATION; REMOVE PLASTIC ON SIGN THAT READ "DRUG STORE", "BARBERSHOP", AND MAKE SIGN FOR PUBLIC LIBRARY OF FACE OF SIGN ON BOTH SIDES AND REINSTALL SIGN - LABOR AND MATERIALS, $198.75. THERE WAS NO REPLY FROM HAPPEL SIGNS. MRS. SANDERS WAS INSTRUCTED TO GET A DEFINITE QUOTE AND PRICE BREADOWN FROM VIRGINIA CONSTRUCTION ON THE PLASTIC "DRUG STORE" SIGN, AND TO BRING HER RECOMMENDATION TO THE NEXT BOARD MEETING. MR. MAHONEY CHECKED WITH THE CITY, WHICH OFFERED USING PLASTIC LETTERS AT NO LABOR COSTS. MRS. SANDERS RECEIVED A LETTER THANKING THE LIBRARY FOR ITS COOPERATION IN THE LBIRARY SURVEY FROM RICHARD L. WATERS, LIBRARY i 1lbrnry Board Minutes Sept.lb, 197`i connult;mt. Mr. Mahoney read his reply to 141. R.w. Goff concerning the budget. Both letters are attached. In his report of the chairmen's meeting Mr. Mahoney told of a 14 minute film on a survey of libraries that will be shown to the board no soon as the county commissioners have seen it. The chairman instructed Mrs. Sanders to write a letter to Mr. Goff re their telephone conversation on Sept. 4, 1975, when Mr. Goff told Mrs. Sanders that the library employees could expect to be county employees by Oct. 4, 1975. 1.1r. Mahoney suggest- ed that another resolution might be in order to apprfee the county c tl:e library's employees choice to go county. Mr. Mahoney informed the board that. he would be moving out of the city in 30 to 60 days, necessitating his resignation from the board. 11ro. Butte requested the board consider a discussion of a change of the board's by-laws, specifically Article 3, Section 1, eat the next regular board meeting. In her report' On the building committee Mrs. Butte said she had contacted the owners of the library'o present facility and that they said they would be glad to continue having the library housed at its present location. Miss Bernstein reported that the "Friends" were having pro- blems finding officers. It was mentioned that the board might wish to its stand to take no active part in the group. Mine Bernstein felt such a move might be considered a conflict of interest. Three bills were arthorized for payment: $16. to Provost for repair of adding machine; $3.50 for thebook "Basic Techniques for Voice Reproduction"; and $167.45 to Baker & Taylor for a credit correction. The meeting was adjourned at 11:55 a.m. Jim Mahoney, chairman Ginger rose, secretary CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 Acting board chariman Ginger Rose called a special meeting the board for 10 am, Nov 24, 1975 for the purpose of discussing a Christmas bonus for the staff of the library. A motion by Mrs. Butte was seconded by Mr. Balough and approved as follows: Mrs. Sander $100; Debbie Guelzow, $50; Kijose, $50; Lucy Wilson $10; Libby Sanders $10; Wanda Frazier $10. The bonuses will be paid from the fine fees fund and given out with the last paycheck before Christmas, Dec. 16th. letters for application to the board were read from Mr. Frank , Mrs. Hilma Goff, Mrs. Alice Sneior and Mrs. June Kerwin. Avote ballot showed that the board recommended Mrs. Hilma Goff and Mrs. Alice Senior. Mrs. Rose said she would contact council woman Mrs. Thurm to tell her of the board action. The meeting was adjourned by Mrs. Rose at 10:45 am Ginger Rose, acting chairman Ginger Rose, secretary CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 The Cape Canaveral Library Board will hold a special meeting Monday, November 24 at 10:00 AM in the Cape Canaveral Library.