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HomeMy WebLinkAboutLibrary Board 1974 MinutesREGULAR MEETING CAPE CANAVERAL LIBRARY BOARD JANUARY 2, 1974 THE REGULAR MEETING OF THE CAPE CAt1AVERAL LIBRARY BOARD MET ON JAUNARY 2, 1974 AT THE LIBRARY, 175 CANAVERAL BEACH BOULEVARD, CAPE CANAVERAL, FLORIDA. MEMBERS PRESENT:, CHAIRMAN RICHARD THURM WALTER NYRESH LIBRARIAN IRENE SANDERS SECRETARY PAT BEAULIEU OLD BUSINESS MRS. SANDERS PRESENTED HER REPORT ON THE LIBRARY FOR DECEMBER, 1973•. THERE WERE 43 NEW MEMBERS JOINING IN DECEMBER-BRINGING TOTAL REGISTRATION TO 9,469• CIRCULATION FOR DECEMBER WAS DOWN BY 122. TOTAL VOLUMES ON SHELVES 17,947. ONE HUNDRED FORTY -TWO NEW BOOKS WERE PUT ON SHELVES. THE LIBRARY BAD VERY GOOD ATTENDANCE WITH THE ADULT FILM • TRAVEL MOVIES, WHICH ARE FREE FROM THE AIRLINES AND DIFFERENT COMPANINES. THE ONLY COST BEING THE PRICE OF MAILING BACK. THE COORDINATOR HAS ORDERED A CHILDREN'S FILM SCHEDULE FOR ALL LIBRARIES MRS. SANDERS REPORTED THAT THE LIBRARY HAS AT PRESENT A BANK ACCOUNT WITH A DEPOSIT OF $89.80, AND SHE IS HOLDING PETTY CASH RECEIPTS IN THE AMOUNT OF $35.13 FOR POSTAGE WHICH WILL BE TURNED IN TO THE COUNTY FOR REIMBURSEMENT. A 10 VOLUME SET OF ENCYCLOPEDIAS PUT OUT BY AMERICANA HAS ARRIVED. NEW BUSINESS MRS. SANDERS BROUGHT UP THE QUESTION OF A BILL DUE FOR PAYMENT TO SURFSIDE FLORISTS IN THE AMOUNT OF $7.00. THIS BILL WAS FOR FLOWERS FOR THE CITY CLERK'S 10TH YEAR OF SERVICE. AFTER SOME DISCUSSION ABOUT PAYING THIS BILL OUT OF THE FINE AND FEES MONIES, IT WAS DECIDED THAT MRS. SANDERS WOULD PLACE A CALL TO THE COORDINATOR STATED THAT THE BOARD COULD DO ANYTHING THEY WANTED WITH THE FINE AND FEE MONIES. IT WAS DECIDED TO PAY FOR THE FLOWERS OUT OF THIS MONEY. A CHECK WAS WRITTEN TO PAY THE $7.00 BILL. THE CHECK IN REFERENCE TO THIS DECISION IS CHECK STUB NO. 1. THIS EXPENSE WAS CONSIDERED A PUBLIC RELATIONS EXPENSE. AT THIS TIME THE BOARD HAD A SHORT DISCUSSION ON THE LIBRARY CONTRACT BETWEEN COUNTY AND CITY. sPECIAL NOTICE WAS TAKEN OF SECTION 14 REGARDING OPERATIONAL FUNDS. IT WAS THE INTERPRETATION OF THE BOARD THAT OPERATIONAL FUNDS COULD INCLUDE FUNDS FOR PUBLIC RELATIONS PURPOSES. AT THIS TIME IT WAS AGREED THAT 10% OF THE FINE AND FEE MONIES BE USED FOR PUBLIC RELATIONS PURPOSES. IT WAS AGREED BY THE BOARD MEMEBERS PRESENT THAT FINE MONEY COLLECTED BY THE LIBRAR WOULD BE DEPOSITED IN THE BANK EVERY OTHER FRIDAY. SOME DISCUSSION WAS HELD ON THE COORDINATOR'S SELECTION OF THE FILMS TO BE PRESENTED IN THE LIBRARY. HIS CHOICE WAS NOT DISCUSSED WITH THE LIBRARIAN. IT WAS AGREED TO ACCEPT THE SCHEDULE OF FILMS HE CHOSE, HOWEVER, IF THE FILMS DID NOT PROVE SUCCESSFUL, IT WAS THOUGHT THAT PERHAPS A SUGGESTION THE HIM REQUESTING HE CONSULT WITH THE LIBRARIAN BEFORE THE NEXT GROUP OF FILMS WERE CHOSEN WOULD BE IN ORDER. ADDITIONAL HELP FOR LIBRARY WAS ALSO MENTIONED. MRS. SANDERS WAS TO CONTACT THE LIBRARY CLERK ON LEAVE OF ABSENCE TO SEE WHETHER OR NOT SHE WAS PLANNING ON RETURNING. THE BOARD FELT THAT IF IT WAS AGREEABLE WITH THEM TO HOLD OPEN THE POSITION. MRS. SANDERS WAS TO CONTACT HER TO SEE WHETHER OR NOT SHE WAS PLANNING ON COMING BACK FOR A LEAST A YEAR, IF NOT, MRS. SANDERS WAS TO MAKE A REPLACEMENT. SALARY INCREASE FOR DEBORAH GUELZOW WAS DISCUSSED AT THIS TIME. REVIEW OF SALARY BUDGET BY MRS. SANDERS WOULD REVEAL WHETHER OR NOT THIS WAS FEASIBLE. MEETING ADJOURNED AT 10:30 AM RESPECTFULLY SUBMITTED, PAT BEAULIEU SECRETARY REGULAR MEETING CAPE CANAVERAL LIBRARY BOARD FEBRUARY 6, 1974 THE REGULAR MEETING OF THE CAPE CANAVERAL LIBRARY BOARD MET ON FEBRUARY 6, 1974 AT THE LIBRARY, 175 CANAVERAL BEACH BOULEVARD, CAPE CANAVERAL, FLORIDA. MEMBERS PRESENT: CHAIRMAN RICHARD THURM WALTER NYREN MRS. KERWIN LIBRARIAN IRENE SANDERS SECRETARY PAT BEAULIEU MINUTES OF THE JANUARY 2, 1974 MEETING WER APPROVED AS SUBMITTED. OLD BUSINESS THE BOARD UNANIMOUSLY AGREED TO THE $5 A WEEK INCREASE FOR DEBORAH GUELZOW WHICH WAS IMPLEMENTED DURING THE PAST MONTH. AFTER REVIEWING THE SALARY BUDGET DURING THE PAST MONTH MRS. SANDERS AND CHAIRMAN THRUM HAD CONCURRED THT SUCH AN INCREASE WAS FEASIBLE NEW BUSINESS MRS. SANDERS REPORTED DIFFICULTY IN GETTING BILLS PAID BY THE COUNTY LIBRARY COORDINATOR. MRS. SANDERS GAVE A BRIEF REPORT ON THE LIBRARY DIRECTOR'S MEETING SHE HAD RECENTLY ATTENDED. THE LIBRARIAN ALSO REPORTED THAT IN THE FUTURE FINES AND FEES WILL BE REPORTED ON A FORM WHICH WILL BE TURNED IN BY THE 10TH OF EACH MONTH. MRS. SANDERS BROUGHT UP THE SUBJECT OF BOOK PROCESSING. BAKE AND TAYLOR OFFERED TO DO BOOK PROCESSING FOR .89 PER BOOK WHILE STATE PROCESSING WAS COSTING 1.10 PER BOOK, SHE WANTS THE COORDINATOR TO TALK TO THE AKE AND TAYLOR REPRESENTATIVE AND GIVE THEM A TRY. THERE BEING NO FURTHE BUSINESS, MEETING ADJOURNED AT 10 AM RESPECTFULLY SUBMITTED, PAT BEAULIEU SECRETARY REGULAR MEETING CAPE CANAVERAL LIBRARY BOARD MARCH 13, 1974 THE REGULAR MEETING OF THE CAPE CANAVERAL LIBRARY BOARD MET ON MARCH 13, 1974 AT THE LIBRARY, 175 CANAVERAL BEACH BOULEVARD, CAPE CANAVERAL, FLORIDA MEMBERS PRESENT: CHAIRMAN RICHARD THURM WALTER NYREN LIBRARIAN IRENE SANDERS SECRETARY PAT BEAULIEU MINUTES OF THE FEBRUARY 6, 1974 MEETING WERE APPROVED AS SUBMITTED. OLD BUSINESS MRS SANDER REPORTED 259 NEW BOOKS WERE PUT ON THE SHELVES AND 92 NEW MEMBERS WERE ADDED DURING THE PAST MONTH NEW BUSINESS THE LIBRARY COORDINATOR HAS REQUESTED A COPY OF THE LIBRARY BOARD MONTHLY MINUTES. IT WAS SUGGESTED WE REQUEST A COPY OF THE NEWSLETTER WHEN WE SEND THE MINUTES. THE SUBJECT OF MAINTENANCE AND BUDGETS WAS DISCUSSED DURING THE PAST MONTH AT THE COUNTY LIBRARY BOARD MEETING. THE COUNTY BOARD HAS NOT MADE A STAND REGARDING MAINTENANCE. AT THE PRESENT TIME IT HAS BEEN REFERRED BACK TO THE COUNTY COMMISSIONERS FOR A DECISION. MRS. SANDERS REPORTED THAT A BUDGET MUST BE SUBMITTED BY APRIL 18, AND SHE PLANS TO HAVE A BUDGET FOR THE BOARD'S REVIEW AT NEXT MEETING. DISCUSSION WAS HELD REGARDING THE POSSIBILITY OF RECEIVING ASSISTANCE FROM THE DIVISION OF STATE LIBRARY SERVICES FOR LIBRARY CONSTRUCTION FUNDS. DURING THE PAST MONTH, CHAIRMAN THURM HAS BEEN IN CONTACT WITH MRS. LORRAINE D. SCHAEFFER, COORDINATOR OF LIBRARY GRANT PROGRAMS, REGARDING A POSSIBLE ASSIST FORM THE LIBRARY GRANT PROGRAM FOR FUNDS FOR CAPE CANAVERAL LIBRARY CONSTRUCTION. MRS. SCHAEFER ADVISED THAT SINCE WE DO NOT HAVE AT THE PRESENT TIEM: 1. A SITE 2. LOCAL MATCHING FUNDS COMMITTED IT WOULD BE ALMOST IMPOSSIBLE FOR US TO APPLY FOR ANY OF THE FUNDS ALLOCATED FOR FISCAL YEAR 1973, WHICH WERE JUST RELEASED. MRS. SCHAEFFER SUGGESTED WE LOOK INTO THE FACT THAT LAST SESSION OF THE LEGISLATURE PASSED A BILL BUT DIDNT FUND IT. CHAIRMAN THURM SUGGESTED THAT WE REQUEST CITY COUNCIL SUGGEST OUR LOCAL STATE DELEGATION GIVE SERIOUS CONSIDERATION TO FUNDING OF THE LIBRARY BILL. THE BOARD ALSO DISCUSSED THE FACT THAT WE COULD PUT A REQUEST FOR A LIBRARY TAX REFERENDUM ON THE BALLOT IN THE SEPTEMBER ELECTION. THIS MIGHT BE A WAY TO GET THE LOCAL MATCHING FUNDS. MEETING ADJOURNED BY GENERAL CONSENT AT 10:15 AM RESPECTFULLY SUBMITTED PAT BEAULIEU SECRETARY APRIL 25 1974 MR. JOHN CHRISTENSON COORDINATOR, BREVARD'COUNTY LIBRARY SYSTEM 317 BREVARD AVENUE COCOA,FLORIDA 32922 DEAR MR. CHRISTENSON: AS THE SECRETARY OF THE CAPE CANAVERAL LIBRARY BOARD, I HAVE BEEN INFOILMED BY MRS. SANDERS THAT YOU WOULD LIKE A COPY OF OUR MONTHLY MINUTES. ENCLOSED YOU WILL FIND THE MINUTES FOR MARCH, 1974. . PLEASE NOTE THE LAST PARAGRAPH THE BOARD HAS REQUESTED A REPORT ON MISS GREENWOOD'S FINDINGS AT THE MIAMI DRUG SEMINAR. WE WOULD APPRECIATE. IT IF YOU COULD LET US KNOW OF ANY PLANS TO IMPLEMENT THESE FINDINGS IN THE LIBRARY SYSTEM, ESPECIALLY OUR LIBRARY BECAUSE OF THE RELEVANCE OF THE MATERIAL TO OUR AREA. I HAVE ALSO ENCLOSED A RESOLUTION PASSED BY CAPE CANAVERAL CITY COUNCIL WHICH I AM SURE YOU WILL BE INTERESTED IN. I WILL FORWARD THE APRIL MINUTES ALONG AFTER OUR BOARD MEETING WHEN THE BOARD APPROVES THEM. VERY TRULY YOURS, PATRICIA J. BEAULIEU SECRETARY ENCLOSURES: MRS. KERWIN POINTED OUT THE FACT THAT HER TERM AS LIBRARY BOARD MEMBER WAS UP IN MAY. SHE ALSO POINTED OUT THAT MR. NYREN'S AND CHAIRMAN THURM'S TERMS WER UP AT THAT TIME. MRS. KERWIN REQUESTED THE BOARD FIND A REPLACEMENT FOR HER AS SHE DID NOT CARE TO SERVE ANOTHER TERM. HOWEVER, SHE DID AGREE TO SERVE AGAIN IF ANOTHER REPLACEMENT COULD NOT BE FOUND. MEETING ADJOURNED AT 10:30 BY GENERAL CONSENT. RESPECTFULLY SUBMITTED, PAT BEAULIEU SECRETARY REGULAR MEETING CAPE CANAVERAL LIBRARY BOARD APRIL 3, 1974 THE REGULAR MEETING OF THE CAPE CANAVERAL LIBRARY BOARD MET ON APRIL 3, 1974 AT THE LIBRARY,. 175 CANAVERAL BEACH BLVD., CAPE CANAVERAL,' FLORIDA. MEMBERS PRESENT: CHAIRMAN RICHARD THURM WALTER NYREN MRS. KERWIN LIBRARIAN IRENE SANDERS SECRETARY PAT BEAULIEU' MINUTES OF THE MARCH 13, 1974 MEETING WERE APPROVED. MRS..SANDERS REPORTED. 72 NEW MEMBERS. IN MONTH. OF MARCH, AND 92 NEW BOOKS, $287.95 IN THE BANK AND SHE IS HOLDING $10 IN CASE IT IS NEEDED FOR STAMPS. THE LIBRARIAN ALSO REPORTED .100 BOOKS HAVE BEEN, ORDERED BUT HAD NOT BEEN RECEIVED YET. MRS. KERWIN MADE A MOTION THAT MRS. SANDERS WRITE A LETTER TO STATE PROCESSING CENTER REGARDING THE HOLDUP OF BOOKS. CHAIRMAN THURM SECONDED MOTION. VOTE WAS UNANIMOUS. NEW BUSINESS THE. BOARD REVIEWED THE TENTATIVE. BUDGET FOR FISCAL YEAR. 1974-75. ALL MEMBERS WERE IN AGREEMENT ON SALARY. INCREASES FOR LIBRARY EMPLOYEE 'AND WITH ALL THE REST OF THE FIGURES MRS. SANDERS HAD SUGGFSTED. CHAIRMAN THURM MADE MOTION THAT THE TENTATIVE BUDGET HE .SUBVITTED TO THE COUNTY LIBRARY COORDINATOR . MR. NYREN SECONDED MOTION. BOARD UNANIMOUSLY APPROVED. REGULAR MEETING CAPE CANAVERAL LIBRARY BOARD MAY 1, 1974 THE REGULAR MEETING OF THE CAPE CANAVERAL LIBRARY BOARD MET ON MAY 1, 1974 AT THE LIBRARY, 175 CANAVERAL BEACH BLVD. CAPE CANAVERAL, FLORIDA. MEMBERS PRESENT: CHAIRMAN RICHARD THURM WALTER NYREN MRS. KERWIN MRS. KIRBY LIBRARIAN IRENE SANDERS MINUTES OF THE APRIL 3, 1974 MEETING WERE APPROVED AS READ. MRS. SANDERS REPORTED THE TERMINATION OF LIBRARY HELPTER, CHERYL YETT, AND THE HIRING OF A REPLACEMENT, LIBBY SANDERS. THE LIBRARIAN ALSO REPORTED ON THE SUMMER FILM PROGRAM AND ALSO THE WCXS PROPOSAL TO HAVE MUSIC SESSION ON SUNDAY AFTERNOON. NO FORMAL BUSINESS WAS CONDUCTED AT THIS MEETING. MEETING ADJOURNED. RESPECTFULLY SUBMITTED PAT BEAULIEU SECRETARY SPECIAL MEETING CAPE CANAVERAL LIBRARY BOARD MAY 29, 1974 A SPECIAL MEETING OF THE CAPE CANAVERAL LIBRARY BOARD WAS HELD ON MAY 29,'1974 AT THE CAFE CANAVERAL LIBRARY, 175 CANAVERAL BEACH BLVD., CAPE CANAVERAL, FLORIDA. MEMBERS PRESENT: LEO NICHOLAS WALTER NYREN MRS. KIRBY LIBRARIAN MRS. SANDERS SECRETARY MRS. BEAULIEU THE PURPOSE OF THE SPECIAL MEETING WAS TO ELECT A NFll CHAIRMAN AND SECRETARY TO THE BOARD. MR. NYBEN NOMINATED LEO NICHOLAS FOR CHAIRMAN. YIRBY SECONDED THE NOMINATION. THE BOARD VOTED UNANIMOUSLY TO ELECT MR. NICFOLASIAS CHAIRMAN. MR. NICHOLAS NOMINATED MR. JIM MAHONEY, NEWLY APPOINTED LIBRARY BOARD MEMBER, AS SECRETARY. MRS. BEAULIEU SECONDED THE NOMINATION. THE BOARD VOTED UNANIMOUSLY TO ELECT MR. MAHONEY AS THE SECRETARY. DISCUSSION WAS HELD ON ITEMS FOR THE AGENDA OF THE NEXT REGULAR MEETING ON JUNE 5. CHAIRMAN NICHOLAS REOESTED THE LIBRARIAN HAVE THE BUDGET FOR COMING FISCAL YEAR 1974-75 READY FOR REVIEW. ALSO SUGGESTED FOR AN AGENDA ITEM, WAS THE YEARLY REPORT DUE FOR THE CAPE CANAVERAL CITY COUNCIL. CHAIRMAN NICHOLAS REQUESTED MRS. SANDERS HAVE A ROUGH DRAFT OF THIS REPORT SO THAT THE BOARD CAN WORK IN PREPARING IT TOWARDS ITS FINAL STAGES. MEETING ADJOURNED BY GENERAL CONSENT AT 10:30 A.M. RESPECTFULLY SUBMITTED, PAT BEAULIEU SECRETARY Cape Canaveral Library Board Monthly Meeting June 12, 1974 Cape Canaveral Library Members Present: Leo Nicholas Chmn Walter Nyren Mrs. Beaulieu Mrs. Sanders Lbrn The minutes of Mayl and May 29th meetings were approved as. read. Mrs. Sanders submitted the monthly report in detail and the report was accepted. Mrs. Sanders submitted a rough dratt of statistics for submittal to the city council. After discussion the report was approved for submittal. Mr. Nicholas read a draft of a proposed letter to the Chmn of the County Library Board. Board approval of transmittal was given. A general discussion of proposed new Library Bldg followed. Meeting adjourned . Special Meeting Cape Canaveral Library Board June 9, 1974 10 AM Cape Canaveral Library Members Present: Leo Nicholas Chmn. J im Mahoney Mrs. Beaulieu Mrs. Sanders Lorrn the meeting was called for the purpose of.formulating an approved budget for the county board. - Action was taken and a budget was approved for. presentation. It was generally agreed that this board should be consulted directly in regards to any proposed changes in budget. Meeting adjourned. Cape Canaveral Library board Monthly Meeting July 3. 1974 at Cape Canaveral Library Leo Nicholas Chmn Walter Nyren Mrs. Kirby Mrs. Sanders Libr Jim Mahoney Secr Minutes of June 12 meeting were read and corrected. Minutes of special meeting of June 9 were read and both minutes accepted as noted. Mrs. Sanders submitted a monthly report on activity. It was noted that the annual report was submitted and accepted by the city council. A discussion of the format for a book mark for use in promoting public opinion remarks followed. Meeting adjourned. Cape Canaveral Library Board August 7. 1974 Monthly Meeting Cape Canaveral Library Leo Nicholas Chm waiter Myren Jim Mahoney Secr Mrs. Sanders Libr Minutes of July 3 rd meeting were approved Mrs. Sanders submitted a monthly report of activities. Proposed book mark were presented and after a general discussion of colors and price, the matter was deferred for furthur consideration, A letter and report from the county Library Board dated July 12, 1974 The report covered a management analysis of the Library system by Brevard County. After a discussion, it was proposed by Mr. Nyren that a detailed study of this report be made and that this board consider making a strong stand in regards to certain sapects of this report dealing wiht the authority of the local board. A motion was made by Chm Nicholas that the Secr Jim Mahoney be authorized to sign checks on the Cape Canaveral Library accounty with Mrs. Sanders. Mr Nyren seconded,a and the motion carried. Payment of a past due bill of $18.43 to Bakue and Taylor was authorized. Meeting adjourned. LIBRARY BOARD_ CITY OF CAPE CANAVERAL November 6. 1974 UNFINISHED BUSINESS Item 1. Nomination and election of officers Item 2. Library maintenence in city budget Item 3. Discussion of Ben-Kori Building Item 4. Attaining air conditioner from police department Item 5. Book inventory -- hiring help Item 6. Report from Mrs. Samulka -- book mobile committee, Item 7. Report from Miss Bernstein -- Friends of Library Item 8. Librarian Mrs. Sanders' report New Business Item 1. Addition to by-laws -- compulsory attendance Item 2. Book processing The Library Board of the City of Cape Canaveral, Florida met in special session on Oct. 23, 1974 at 10a.m. The meeting was called to order by acting. chairman Jim Mahoney and the roll called by him, with members being present by roll call as : Mr. Jim Mahoney, Miss Ruth Bernstein, Mrs. Mimi Samulka, Mrs. Ginger Rose and Librarian Mrs. Irene. Sanders. Minutes of the regular meeting of Sept. 4, 1974, were read by Mr. Mahoney and approved as read. Mr. Mahoney brought up the need for election of a chairman and secretary, rising from previous resignations of board members. Mrs. Rose nominated Mr. Mahoney for chairman, secon- ded by Mrs. Samulka ; Mrs. Samulka nominated Mrs. Rose for secretary, seconded by Mrs. Bernstein. Nominations are to be carried over to the November 6th regular meeting. Discussion of cost of book processing continued as it was pointed out that the local librarians felt the cost was too high, but that they had no say-so in the matter as it went through the library coordinator's office. Board members were to familiarise themselves with an alternate plan offered by Mrs. James of North Brevard. The board will ask Mr. Christ- enson to explain his position -- is the federation operating at the lowest cost possible by continuing to use state processing. Mr. Mahoney pointed out to the board members that the new contract for leasing our present facilities was never ;riven to the board for its approval. He also advised the members Continued to become familiar with the by-laws of the board as well as member's repsonsibilities and functions. There was discussion to amend the present by-laws to include some type of attendance guidelines for members. Acting chairman Mr. Mahoney suggested Miss Bernstein coordinate efforts to establish a "Friends of Cape Canaveral Library" using material already worked up from former board member Mr. Leo Nicholas' file, with possible utilization of paintings from local artists. Mrs. samulk was chosen to represent the board at meetings of the book mobile committee. Mr. Mahoney reportred progress of the committee on acquiring the Ben-Kori building for a fututre home of the lbirary, held Oct 22,1974. Committee members: Mr. Mahoney - library board representative; Roger Dobson - CPA; Leo Nicholas - City Councilman; Harry Rhame - city councilman; and Dick Scott - City Attorney. Feasibility discussed - should the board consider acquisiton on basis of 1) $100,000 asking price 2) less square footage than in present facilities 3) since we are a member of the county federation, should the board be willing to consul the federation regarding acquisition. Discussion was baled for lack of sufficient information, after the board examinded drawings of city hall complex and proposed recreational complex. continued Minutes Page 3 Mrs. Rose was given the building file and placed in charge of the building committee. All members present voted a merit raise to Mrs. Sanders of 5%, retroactive to Oct. 1, 1974, after discussing her performance evaluation. The motion was made by Mrs. Samulka and seconded by Miss Bernstein. Mrs. Sanders reported to the board, recommending the board consider undertaking a book inverntory, and consider the need of eomploying competent help to complete it. The discussion following showed agreement by board members. She also told the board that the budget was not in yet, nor did the city remember to put the library's maintenance into the city budget. It was suggested that the library needs a minimum of $600 for yearly maintenance, as well as an established procedure to obatin those items such as air conditioning filters, etc. Mrs. Rose made a motion for the meeting to adjourn. Mrs. Samulk seconded the motion and by unananimous vote the meeting was adjourned at 11:45 am Approved this 23rd day of October 1974 Ginger Rose Secretary Jim Mahoney Chairman BREVARD COUNTY LIBRARY BOARD LIBRARY MONTHLY REPORT CAPE CANAVERAL LIBRARY FOR THE MONTH OF OCTOBER 1974 DUE DATE: 10TH OF THE MONTH A. STATISTICAL REPORT 1. TOTAL VOLUMES 20,354 2. TOTAL REGISTRATIONS 10,261 3. MONTHLY CIRCULATION 6,199 4. HOURS OPEN WEEKLY 64 5. STAFF MEMBERS (fte) 4 B. INTERLIBRARY LOAN 1. WITHIN BREVARD COUNTY A. BOOKS REQUESTED FROM OTHER LIBRARIES 30 B. BOOKS OBTAINED FROM OTHER LIBRARIES 26 C. BOOKS LOANED TO OTHER LIBRARIES 13 2. OUTSIDE BREVARD COUNTY A. BOOKS REQUESTED FROM OTHER LIBRARIES 0 B. BOOKS OBTAINED FROM OTHER LIBRARIES 0 C. BOOKS LOANED TO OTHER LIBRARIES 0 C. REFERENCE 1. REFERENCE QUESTIONS ANSWERED BY LIBRARY 64 2. REFERENCE QUESTIONS REFERRED TO ANOTHER LIBRARY 10 3. REFERENCE QUESTIONS UNREADABLE FOR ANOTHER LIBRARY 0 CAPE CANAVERAL LIBRARY REPORT UNREADABLE MRS SANDERS, LIBRARIAN UNREADABLE ON SATURDAY, OCTOBER 5, THE LIBRARY HELD A MAGIC SHOW FOR THE CHILDREN, WITH AN ATTENDANCE OF 64 CHILDREN. ON OCTOBER 17, THE LIBRARIAN ATTENDED THE COUNTY LIBRARY BOARD MEETING ON FINALIZING THE COUNTY BUDGET, BUT FRANKLY THE BUDGET STANDS EXACTLY AS IT WAS, NOTHING WAS DECIDED. THE COUNTY LIBRARY BOARD COULD NOT COME TO A DECISION TO ALLOCATE THE MONIES, AND ARE GOING TO REVISE THE BUDGET ONCE MORE. IT IS NOTED THAT AS WE ARE SO FAR ALONG INTO THE 74-75 FISCAL YEAR, THAT THE COUNTY LIBRARY BOARD WILL COME UP WITH A WORKING BUDGET ON NOVEMBER 14. ON OCTOBER 23, THE LIBRARIAN WENT TO THE BOOKMOBILE COMMITTEE, WITH MRS. SAMULKA, TO FIGURE OUT WHERE THE STOPS FOR THE BOOKMOBILE WILL BE. INPUT FOR THE STOPS FROM VARIOUS LIBRARIES WAS APPROXIMATELY 45 STOPS, BUT WAS NARROWED DOWN TO 13 TO 14, AND THESE STOPS ARE NOT YET FINAL. ON OCTOBER 23, THE LIBRARIAN WENT TO THE LIBRARY DIRECTOR'S MEETING. WE MET WITH THE COUNTY PERSONEL DEPARTMENT, WHO INSTRUCTED US ON EMPLOYEES FILLING OUT JOB DESCRIPTIONS. TWO OF CAPE CANAVERAL'S EMPLOYEES ARE NOW REVIEWING THEM AND AFTER COMPLETING THEM, THEY WILL BE SENT TO THE COORDINATOR'S OFFICE. THE TWO EMPLOYEES FILLING THEM OUT ARE FOR THE LIBRARY aSSISTANT JOB AND A NIGHT PAGE JOB. tHE REST OF THE MEETING WAS TAKEN UP WITH INTER-LIBRARY LOANS. THIS LIBRARIAN MUST SAY THAT THE MEETING WENT VERY WELL. THE MONTH SHUFORD MILLS HAS PUT IN TWO NEW DOORS, WITH LOCKS, ON THE EAST SIDE OF THE LIBRARY AND HAS FIXED THE MAIN ENTRANCE DOOR. THEY ARE NOW IN THE PROCESS OF FIXING THE AIR CONDITIONER IN THE MAIN ROOM OF THE LIBRARY. ISLAND CLEANING CO IS CLEANING THE AIR GRILLS AND FILTERS IN THE BUILDING. THIS MONTH THE LIBRARY ORDERED, FROM INGRAM BOO CO, NASHVILLE, TENN, 28 HARD BACK BOOKS AND RECEIVED T49, ALSO 120 PAPERBACKS AND RECEIVED 104. WE RECEIVED THESE BOOKS WITHIN 5 DAYS UPON RECEIPT OF OUR ORDER, AND THESE BOOKS ARE NOW CATALOGUED AND PUT ON THE SHELVES. WE HAVE ALSO APPLIED FOR TWO EXTRA EMPLOYEES ON THE FEDERAL GRANT PROGRAM TO DO LIBRARY INVENTORY. THIS IS A VERY NEEDED JOB, THAT HAS TO BE DONE. MR M BRADY, OF CITY HALL, IS DOING THE PAPER WORK FOR THE LIBRARY. DEPOSITED NOVEMBER 1: $34.50 BALANCE IN BANK UNREADABLE UNREADABLE UNREADABLE UNREADABLE AFTER CALLING THE MEETING TO ORDER, ACTING CHAIRMAN MR. JIM MAHONEY CALLED ROLL. THOSE PRESENT BEING: MISS RUTH BERNSTEIN, MRS. MIMI SMULK, MRS. MARY KIRBY, MR. MAHONEY, MRS. GINGER ROSE, MRS. IRENE SANDERS AND INVITED LIBRARY COORDINATOR MR. JOHN CHRISTENSON. MINUTES OF THE OCTOBER MEETING WERE READ BY ACTING SECREATRY MRS. ROSE AND APPROVED AS READ. AS NO NEW NOMINATIONS WERE RECEIVED, ELECTION OF OFFICERS PROCEEDED, WITH MR. MAHONEY ELECTED A CHARIMAN AND MRS. ROSE ELECTED AS SECRETARY BY UNANIMOUS VOTE. MR. CHRISTENSON EXPLAINED TO THE BOARD HIS POSITION ON USING STATE PROCESSING IN LIEU OF PERHAPS ANOTHER PROCESS, STATING THAT HE CONSIDERS IT THE BEST, MOST EXPEDIENT PROCESSING AVAILABLE, AS WELL AS THE MOST REASONABLE, COSTWISE, AND THAT HIS OFFICE IS COMMITTED TO CONTINUE ITS USE FOR A SPECIFIED TIME. IN DISCUSSION, MR. CHRISTENSON SAID THAT CATALOGING IS AN ART, NOT A SCIENCE, AND HIS OFFCIE HAS A UNION CATALOG. HE ALSO OFFERED HIS PERSONAL HELP TO THE BOARD IN OBTAINING WHATEVER BUILDING REVENUE MIGHT BE AVAILABLE AS WELL AS COMPREHENSIVE CONSTRUCTIONAL BUILDING PLANS. MR. CHRISTENSON ALSO SHOWED A FILM ON THE FUNCTIONS AND RESPONSIBILTIES OF GOOD BOARD MEMBERS. CONTINUED MR. MAHONEY SUGGESTED A MEMBER OF THE BOARD QUESTION CITY BUILDER INSPECTOR ALLEN TO ASCERTAIN WHEN THE LIBRARY IS TO BE PAINTED. IT WAS ALSO POINTED OUT THAT CITY COUNCIL WOMAN MRS. ANN THURM BE CONTACTED ON ANY QUESTIONS CONCERNING THE LIBRARY, AS IT IS HER PRIMARY AREA OF INTERST. THE BOARD ALSO ASKED FOR AN EXPLANATION OF THE CITY'S REQUEST TO TRANSFER THE LIBRARY'S FUNDS TO A CITY ACCOUNT. MRS. SANDERS WAS ASKED TO DRAFT A LETTER TO MRS. THURM ASKING FOR A COPY OF THEIR CITY AUDTI CONCERNING THE LIBRARY, AS WELL AS THE LEGAL OPINION FROM CITY ATTORNEY DICK SCOTT. MISS BERNSTEIN REPORTED THAT PROGRESS ON THE "FRIENDS OF THE LIBRARY" WOULD HEIGHTEN AFTER THE FIRST OF THE YEAR. BOTH MRS. SAMULKA AND MRS. SANDERS REPORTED THE OUTCOME OF THE BOOK MOBILE COMMITTEE MEETING STATING THAT THE BOOK MOBILE WOULD NOT SERVICE THE BEACHES, BUT BE EMPLOYED MORE IN AREAS WITH LESS ACCESS TO A LBIRARY. PLANS TO ACQUIRE AN AIR CONDITIONER FROM THE POLICE DEPARMENT WERE TABLED UNTIL AFTER THE DEPARMENT GETS INTO THEIR NEW HEADQUARTERS. MRS. SANDERS REPORTED TO THE BOARD THE FUTURE HIRING TO TAKE A BOOK INVENTORY AND GAVE A COMPREHENSIVE VIEW OF THIS LIBRARY'S PROGRESS. MISS BERNSTEIN MOTIONED TO ADJOURN THE MEETING. MR. MAHONEY SECONDED THE BY UNANIMOUOS VOTE THE MEETING WAS ADJOURNED AT 11:55 AM. APPROVED THIS 4TH DAY OF NOVEMBER 1974 UNREADABLE CAPE CANAVERAL LIBRARY REPORT FROM IRENE F SANDERS LIBRARIAN NOVEMBER 1974 THE LIBRARY SHOWED TWO FULL LENGTH COLOR MOVIES FOR THE CHILDREN LIBRARY WEEK. THE LIBRARIAN CONTACTED CAPE VIEW ELEMENTARY SCHOOL AND THEY SENT THE FIRS AND SECOND GRADES. IN ALL, WE HAD 85 CHILDREN AND WAS VERY SUCCESSFUL. ON NOVEMBER 7 WENT TO THE TECHNICAL PORCESSING AT THE COORDINATORS OFFICE AND ALSO WENT TO THE CHILDRENS MEETING ON THE 19TH OF NOVEMBER. ON DECEMBR9, WE ARE GOING TO HAVE ANOTHER FILM SHOWING FOR CHIRSTMAS. IT IS THE CHRISTMAS CAROL BY CHARLES DICKENS. WE HAVE PROCESSED 140 NEW BOOKS THAT ARE NOW ON THE SHELVES, AND ARE WAITING TO BE CATALOGED 57. ALSO HAVE ORDERED 53 BOOKS FROM BAKER AND TAYLOR, AND 198 PAPERBACKS FOR ADULTS AND JUVENILES FROM INGRAM. THESE HAVE NOT ARRIVED YET. DEPOSITED IN THE BANK: NOVEMBER 18 - $40.50 NOVEMBER 25 - 40.10 DECEMBER 2 - 12.65 BALANCE IN BANK: $718.26 MONEY ON HAND: $15.95 BREVARD COUNTY LIBRARY BOARD LIBRARY MONTHLY REPORT CAPE CANAVERAL LIBRARY FOR THE MONTH OF NOVEMBER 1974 DUE DATE: 10TH OF THE MONTH A. STATISTICAL REPORT 1. TOTAL VOLUMES 20,904 TOTAL REGISTRATIONS 18,128 3. MONTHLY CIRCULATION 6,215 4. HOURS OPEN WEEKLY 64 5. STAFF MEMBERS 5 A. FULL TIME PEOPLE 3 B. PART TIME PEOPLE 2 C. F.T.E. B. INTERLIBRARY LOAN 1. WITHIN BREVARD COUNTY A. BOOKS REQUESTED FROM OTHER LIBRARIES 23 B. BOOKS OBTAINED FROM OTHER LIBRARIES 32 BOOKS LOANED TO OTHER LIBRARIES 7 2. OUTSIDE BREVARD COUNTY A. BOOKS REQUESTED FROM OTHER LIBRARIES 0 B. BOOKS OBTAINED FROM OTHER LIBRARIES 0 C. BOOKS LOANED TO OTHER LIBRARIES 0 C. REFERENCE 1. REFERENCE QUESTIONS ANSWERED BY LIBRARY 59 2. REFERENCE QUESTIONS REFERRED TO ANOTHER LIBRARY 14 3. REFERENCE QUESTIONS ANSWERED FOR ANOTHER LIBRARY 2 UNREADABLE CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FLORIDA 32920 TELEPHONE 305-783-9559 LIBRARY BOARD MINUTES THE REGULAR MEETING OF THE LIBRARY BOARD OF THE CITY OF CAPE CNAVERAL WAS VCALLED TO ORDER BY CHAIRMAN JIM MAHONEY AT 10 AM WEDNESDAY DEC 4 1974. ROLL CALL SHOED MISS RUTH BERNSTEIN, MR. MAHONEY, MRS. GINGER ROSE AND LIBRARIAN MRS. IRENE SANDERS PRESENT. IT WAS SUGGESTED THAT THE SUBJECT OF STATE PROCESSING BE TABLED PENDING ACTION TAKEN BY THE COUNTY COMMISSIONERS RE THE REMOVAL OF MR. JOHN CHRISTENSON FROM HIS POSITION. IT WAS ALSO NOTED THAT THE BUDGET WAS STILL UP IN THE AIR, AND THAT THE OLD CONTRACT NEEDE AMENDING TO MAKE IT STILL VALID. THE PROBLEM OF NO ATTENDANCE BY BOARD MEMBERS WAS DISCUSSED, WITH THE OPINION OF THOSE PRESENT BEING THAT IF TWO CONSECUTIVE MEETINGS ARE MISSED WITHOUT A VALID EXPLANATION GIVEN BEFOR ETHE MEETING IN QUESTION, THAT SAID MEMBER'S POSITION WOULD BE AUTOMATICALLY VACATED FROM THE BOARD. AFTER A CHECK OF THE BY-LAWS THE QUESTION WAS TO BE VOTED ON AT THE NEXT REGUALR MEETING. IT WAS ALSO RECOMMENDED THAT cOUNCILWOMAN aNN tHURM BE REMINDED TO INCLUDE THE LIBRARY IN THE CITY'S QUARTERLY BUDGET AS A LINE ITEM. MR. MAHONEY SUBMITTED A WRITTEN BID OF $57 TO COCOA BEACH LIBRARY FOR THE PURCHASE OF A USED COPYING MACHINE. THE ESTIMATE FOR REPAIRS WAS $193. tHE BOARD APPROVED THE ACTION. MRS. SANDERS WAS ASKED TO OBTAIN A WRITTEN ESTIMATE OF THE COST OF A SERVICE AND MAINTENANCE CONTRACT FOR THE MACHINE. MR. MAHONEY RECOMMENDED THAT THE BOARD FOLLOW THE SUGGESTION OF THE CITY AUDITORS TO TURN OVER TO THE CITY THE LIBRARY'S FUNDS TO BE DISPENSED BY THE BOARD THROUGH A CITY CHECK. THE BOARD CONTINUED DECEMBER 1974 LIBRARY BOARD MINUTES ASKED CITY ATTORNEY DICK SCOTT FOR A LEGAL OPINION. THE MOTION WAS SECONDED BY MISS BERNSTEIN AND APPROVED BY ALL PRESENT, WITH THE COMPLIANCE STIPULATING THAT THE ACCOUNT SHALL REMAIN "CAPE CANAVERAL PUBLIC LIBRARY", WITH THE ACCOUNT REMAINING A TRUE AND SEPERATE ACCOUNT. THE MOTION WAS MADE AND PASSED WITH AN AMENDMENT TO TRANSFER THE SIGNATURE CARDS. A RESOLUTION REFLECTING THE BOARD'S ACTION WAS APPROVED AND SENT TO THE CITY CLERK ON DEC. 5, 1974. THE BOARD VOTED TO ASK MRS. OSTRAM TO GIVE A WRITTEN REQUEST THAT LIBRARY EMPLOYEES ISSUE RECEPTS FOR ALL FINE MONEY RECEIVED, AS WELL AS PUT IN WRITING WHAT PROCEDURES THE CITY ASKS THE BOARD AND LIBRARY EMPLOYEES TO FOLLOW, IE.E.,HOW TO HANDLE VOUCHERS,E TC. IT IS THE OPINION OF THE BOARD THAT THE BOARD HAS THE FINAL JUDGMENT ON EXPENDITURES OF ALL THE MONIES IN THE ACCOUNT. MRS. ROSE MAD A MOTION TO GIVE $10 FOR EACH YEARS SERVICE TO EACH LIBRARY EMPLOYEE, WITH THE MONEY TO BE TAKEN FROM THE LIBRARY FUND. THE MOTION WAS SECONDED BY MISS BERNSTEIN AND PASSED UNANIMOUSLY. THE BOARD SUGGESTED THAT MRS. SANDERS AGAIN CONTACT THE POLICE DEPARTMENT TO OFFER THE LIBRARY'S FACILITIES TO THE, WITH SPECIL ATTENTION TO OFFERING TO SHOW THEIR FILMS,E SPECIALLY THE RAPE FILM. THE MEETING WAS ADJOURNED BY ACCLAMATION AT 11:55 AM. GINGER ROSE, SECRETARY JIM MAHONEY, CHAIRMAN