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HomeMy WebLinkAboutLibrary Board 1973 MinutesCAPE CANAVERAL PUBLIC LIBRARY CANAVERAL BCH. BLVD. CAPE CANAVERAL, FLA. 32920 MINUTES The meeting of the Cape Canaveral Library Board was held at Cape Canaveral City Hall on 28 February 1973- In attendance were Board members Richard Thurm, Walter Nyren, Leo Nicholas and June Kerwin. Also attending were Irene Sandero, Librarian and Bert Francis, City Manager. The Board was called to order by Richard Thurm, Acting Chairman. June Kerwin was requested to be temporary Secretary for the meeting. The first order of business was being informed of the verbal resignation of Board Member Margaret Schiebe. The Board agreed that a written resignation be tendered by Prof. Schiebe to the Cape Canaveral City Council at her earliest opportunity, no that the Council could expedite appointment of a new board member. The meeting then moved to the questions posed by our letter of 26 February 1973 to the County Library Board. In order to get the answers to these queutions, we are requesting to be on the agenda of the County Board meeting on 15 March 1973. The Board also decided to send a copy of the letter to the Chairman of each Library board in the County with a cover letter stating that we would be on the agenda of the County Library Board meeting and that we would appreciate any input from these boards. The subject of the Library Budget was then discussed. In order to Justify a tentatively proposed budget increase, the Board requested the City Manager, Bart Francis, inquire into the Possibility of leasing additional space at the present Library site and/or the possibility of purchasing a larger building at another location. The board also agreed to make annotation on the final Library budget stating that the Cape Canaveral Library Boards was looking for larger facilities. The final order of business was-dincunsion of the next Board meeting. .It was decided that the meeting would be held at 10A.M., 7 March 1973 at _Cape Canaveral City hall where the Board would have an organizational meeting with election of, officers,.work on the by -laws and a review of the LibraryBudget. The meeting was then adjourned by unanimous votes." June Kerwin Temporary Secretary CAPE CANAVERAL PUBLIC LIBRARY 165 CANAVERAL BEACH BLVD CAPE CANAVERAL, FL 32920 MINUTES The meeting of the Cape Canaveral Library Board was held at Cape Canaveral City Hall on 26 February 1973. In attendance were Board members Richard Thurm, Walter Nyran, and Nicholas and June Kerwin. Also attending were Irene Sanders, librarian and Bert Francis, City Manager. The board was called to roder by Richard Thurm, acting Chairman. June Kerwin was requested to be temporary Secretary for this meeting. The first order of business was being informed of the verbal resignation of Board Member Margaret Schiebe. The Board agreed that a written resignation be tendered by Porf. Schieve to the Cape Canaveral City Council at her earliest opportunity, so that the Council could expedite appointment of a new board member. The meeting then moved to the questions posed by our letter of 26 February 1973 to the County Library Board. In order to get the answers to these questions, we are requesting to be on the agenda of the County Board meeting on 15 march 1973. The Board also decided to send a copy of this letter to the Chairman of each library board in the County with a cover letter stating that we would be on the agenda of the county Library Board meeting and that we would appreciate any input from these boards. The subject of the Library budget was then discussed. In order to justify a tentatively proposed budget increase, the Board requested the City Manager, Bert Francis, inquire into the possibility of leasing additional space at the present Library site and/or the possibility of purchasing a larger building at another location. The board also agreed to make a notation on the final library budge stating that the Cape Canaveral Library Board was looking for larger facilities. The final order of business was discussion of the next Board meeting. It was decided that this meeting would be held at 10 AM, 7 March 1973 at Cape Canaveral City Hall where the Board would have an organizational meeting with election of officers, work on the by-laws and review of the Library Budget. The meeting was the adjourned by unanimous vote. June Kerwin Temporary Secretary CAPE CANAVERAL PUBLIC LIBRARY 155 CANAVERAL BCH. BLVD. MINUTES CAPE CANAVERAL, FLA 32920 The meeting of the Cape Canaveral Library Board was held on 7 March 1973• A quorum was represented by Board members Thurm, Kyren and Kerwin. Also attending were Librarian Sanders and City Manager Francis. The meeting was brought to order by temporary Chairman Thurm. The minutes of the last meeting were read and approved. The first order of business Was discussion of the Library Board by-laws. the Board is presently constituted under City Ordinance 11-66 and is continuance of the former Library Board. It was moved, seconded and unanimously carried to request the Cape Canaveral City Council amend City Ordinance no. 11-66 to comply with Florida Statute 167.29-167.40 so that the Library Board will be in accordance with the other Library boards in the county. Election of Board officers was held. Richard Thurm was unanimously voted Chariman and June Kerwin was unanimously voted Secretary. Written resignation of Prof. Schiebe was received and accepted. The Board also agreed that at a later undetermined date, new elections will be held to enable other Board members to hold office. the Board was given a report from Librarian Sanders about the Librarian's conference held this week. As a result, the board drew up a list of questions to be presented at the County Library Board meeting on 15 March 1973. Questions: 1. How often will the status of libraries be reviewed as their growth continues? 2. If policies set up by the County Board are unacceptable to our City Board, are there negotiable means at our disposal? 3. Is there any recourse to funding given each City Board? 4. May we re-negotiate contracts every year? We would aslo like to make a proposal at the March 15th meeting to set up a workshop meeting with the other library boards before the justification of budgets meeting on 22 March 1973. Mrs. Sanders then requested the Board's permission to transfer the unspent $200 of the Audio/Visual fund to buy needed new books. The board granted permission unanimously. Mr. Francis the gave us a report of his findings on additional library space. The seperate building at a new location will not allow us that much more library space and would have to be used in conjunction with the Cape Canaveral Police Department. The Board Members agreed it would be a na unsatisfactory situation. Mr. Francis was asked to inquire of Dr. carl McIntyre for rental of adjacent space at the present library site which will provide an additional 600 sq. ft. We will aslo natate our budge that we are negotiating for this space. The next meeeting of the Library Board will be held a 9 am on 9 March 1973 and will attempt to finalize the budget to be presented next week. The meeting was adjourned unanimously. June Kerwin, Secretary. March 30, 1973 Mrs. Lorraine D Schaeffer Federal Programs Consultant Florida State Library Supreme Court Building Tallahassee, FL 32304 Library Service and Construction Act Dear Mrs. Schaeffer: Re: telephone conversation with Mrs. Sanders, Librarian of Cape Canaveral Public Library. The Cape Canaveral Public Library Board would like to apply for matching Federal funds under the Library Service and Construction Act, to build a library in our community. As Mrs. Sanders explained, we are now in leased quarters which are most inadquate for our growing population. the City of Cape Canaveral feels that it could match funds up to $50,000. We would appreciate any consideration that you can give to Cape Canaveral Public Library in obtaining a library building. Sincerely, Richard R thurm, Chairman Cape Canaveral Public Library Board CC: City of Cape Canaveral MINUTES Cape Canaveral Pulbic Library 165 Canaveral Beach Blvd Cape Canaveral, FL The meeting of the Cape Canaveral Library board was held on 9 Match 1973 at City Hall. In attendance were Board Members Thurm, Nyron, Nicholas and Kerwin, Librarian Sanders and City Manager Francis. The first order of business was discussion of the questions we would ask the County Library Board at its meeting on 15 March 1973, In addition to the questions in our letter to the Board, we would also like to ask 1f the meeting on the 22nd of March Is a final justification meeting. , The Board then discussed the Library Budget for the year. It requested Mrs. Sanders to inquire on several rental/purchase plane available for copy machine equipment. This figure would be placed in the equipment rental portion of the budget. Moved, seconded and unanimously approved, While discussing the budget, we also requested Mrs. Sanders write a request from the Board to the County Library Coordinator to apply in our name to the Library Service Construction Association for funding in construction of a new Caps Canaveral Public Library building. The Board requested of Mr. Francis the status of possible rental of additional apace at the existing library site. Mr. Francis is contacting Schuford Mills for rental prices. The Board also requested Mr. Francis present to the City Council Workshop a change from City Statutes to Florida Statutes 167.29 through 167.40, so that our Board will be duly constituted. Mr. Francis said that the formal request will be drafted by the City Attourney. We will be prepared to discuss this proposal with the Council at their next workshop. The next meeting of the Board wil be 21 March 1973 at 9 A.M. There will be a discussion of our presentation to the County Board an to budget justification. The meeting was adjourned unanimously June Kerwin, Secretary Cape Canaveral Public Library 165 Canaveral Beach Blvd Cape Cananveral FL Minutes The meeting of the Cape Canaveral Public Library Board was held on 20 March 1973 at City Hall. In attendance were Board Members Thurm, Nicholas, Kerwin, Librarian, Mrs. Sanders, and City Manager, Francis. The minutes of the previous meeting were read and approved. Discussion was held regarding the Justification of Budget meeting, adding the additional items: 1. Arrangements are almost complete to rent an additional 974 sq. ft. which will increase the present library space by 50% and cost an additional $150 per month in rental payments. 2. The County's new library standards were reveiwed by our Board and find that we will need a budget increase to meet these standards. 3. We have included the addition of one full time employee to the library staff, which is included in the salaries part of the budget. A report was received from Mr. Francis regarding our request to the City Council to change City Charte regardin the Library Board. As the Council would like to ask the Board some questions regarding our request. The Board unanimously agreed to table the request for the time being until we can have time to appear before City Council. A report was received from Mrs. Sanders regarding the new Library building federal funds. At this time federal funds are frozen, but any applications on file at the end of the freeze will be considered first. At this time our board is the only one in the County applying. This information comes the City Council with a letter stating that $50,000 mtaching funds will be available. This is not a commitment, and will be used only as an application and general amount. This request will be presented to the City Council workshop on March 29, 1973 for discussion. the proposed building would be approximately 6, 000 sq. ft. It was reported to the Board that the City Council will approve a new library Board Member at their meeting tonight. The next meeting of the Board will be held on 10 April 1973 at 9 AM in City Hall. The meeting was adjourned unanimously. Minutes CAPE CANAVERAL PUBLIC LIBRARY 165 Canaveral Beach Blvd Cape Canaveral, Fl 32920 The meeting of the Cape Canaveral Public Library Board was held on 10 April 1973 at City Hall. In attendance were Board Members Thurm, Nichols, Nyren and Kerwind, Plus the new board member, Mrs. Kirby, and Mrs.Sanders, the Librarian. The secretary read the minutes of the last meeting and they were approved as read. The Board received a report fro the Librarina regarding the following items. 1: The state of the Library's finances and the purchase of new books. 2. Statistics of the library business and book supplies as of the end of March. 3. 1,32 in the new book budget The Chariman, Mr. Thurm, reported on his attendance at the budget Justification meeting. The County Library Board seemed very receptive to our budget and stated appreciation for our supplying our justification fact sheet to each Board member. Furhter meetings for justification may be needed. Chairman Thurm also reported that the City Attorney agrees that the Florida statutes may be used in reconstituting our Board. We agreed ro send a letter to the City Council requesting constitution under the Florida statutes, chapter 167.29 through 167.39 inclusively. We will be available for questions from the City Council at their convenience. This is the end of the minutes taken by the Secretary, as she had to leave before the meeting was adjourned. Minutes Cape Canaveral Public Library 165 Canaveral Beach Blvd Cape Canaveral, Fl 32920 A meeting of the Cape Canaveral Public Library was held on 31 May 1973 at City Hall. In attendance wer Board Members Thurm, Kirby and Kerwind, also Mrs. Sanders, Librarian and Mr. Francis, City manager. Board Members received copies of the recommended budget for 1974 from the County Library Board, which included both the Cape Canaveral Public Library budget and the County Library District budget of all libraries. Discussion was introduced regarding the present library site. Severla items were discussed regardin the quesiton: A. How long is the Shufor lease B. How much would it cost to remodel the present quarters C. New quarters at Childrens World, 5,000 sq. ft., are very chopped up and would cost a lot for remodeling. D. Modular construction of new quarters would cost $22,000 for two buildings for 2500 sq. ft E. Write to West Virginia, a modular library, requesting a critique of their building. F. check local (St. Petersburg) distributor for wind velocity, construction, and any buildings now erected in Florida. It was decided to have a meeting at 9AM on 12 June 1973 for discussion of the answers received from these sources. The meeting was unanimously adjourned. June Kerwin, Secretary. 0 Jaw 19, 197J3 Mantes of Library Board Meeting The meeting of the Caps Canaveral Library Board was held at City Nall on 19 June 1973- In attendance were Board Members Thuet: Kirby, Kerwin, Proposed Board Member Nicholas, Librarian Sanders and City Manager Francis. The Minutes were read and approved. Librarian Sanders repotted on the following Stems, A. Remodeling Bide submitted by two firms were 1. Carter $578 2. J. Enterprises =1,690 for sec, one and $1,580 sec. two. B. A letter was read from the Vest Virginia State Library Commission stating their great eVirginia St with their modular libraries. C, Letter received frog the modular construction company In Treasure Island, Fla. showed that their construction was in keeping with the Fla. General Building Code of 1970 in that it complied under the basic wind pressures for a height of 30 ft, which is 25 lbs. PSR. D. The present library site has one year remaining on the library lease as we are using the last of our 2 year option. The Board decided to present to the City Council Workshop on 28 June our ideas for remodeling the present site and to submit to Council the bide we have received. Also bring before City Council the name of leo Nicholas to be re_ appointed to the Library Board. Meeting was adjourned June Kerwin Secretary LIBRARY BOARD BREVARD COUNTY LIBRARY SYSTEM MINUTES OF THE MEETING HELD AT THE MERRITT ISLAND PUBLIC LIBRARY, MERRITT ISLAND, FLORIDA 21 JUNE 1973 Present: Mr. Frank Hallum, Jr. District I Mr. Albert T. Pekora, Secretary - District V Mr. Edwin Stuart - District III Mr. John D. Christenson, Library Coordinator Ms. Joan Hewitt, Recording Secretary Guests: Mrs. Patricia Johnston, Eau Gallie Public Library Mr. John C. Passamonte, Merritt Island Public Library Board Miss Margaret Robertson, North Brevard Public Library The meeting of the Brevard County Library Board was called to order by Mr. Alber Pekors, Secretary at 8:15pm Mr. Edwin Stuart moved the minutes of the May 17, 1973 regular meeting of the Board be approved as received, seconded by Mr. Frank Hallum, Jr; all were in favor. The financial report was briefly reviewed at this time. Mr. John Christenson advised the Board of a resolution presented to the Board of County Commissioners from the City of Melbourne Urging that the Stone Library be admitted to the county library system. He also reported attending the Florida State Library Planning and Evaluation Workshop in Orlando, May 30-31, and stated it was a very productive conference. He then advised of a slide show presentation made to Welcome Wagon of Brevard County on June 6, regarding county library services. He then advised of the initial success of the summer film program at the libararies. He reported the attendance of 1,008 childre during the first weeks' showing. The Coordinator also reported the success of the adult film "North American Indian" currently being shown. It was reported that approximately 125 people attended the first night showing at merritt Island Public Library, 80 people at Satellite Beach Public Library, and 40 people at Cocoa Beach Public Library. The Coordinator advised of his election as Central AReas Vice President of the Brevard County Child Care Association and hoped in theis capacity to further promote library services in Brevard County. The Board was then advised of the Coordinator's forthcoming attendance at the American Library Association's convention in Las Vegas, Nevada, June 25-29. Mr. Christenson also advised that he would be on vacation July 9-13 but would be available to attend any budget hearings should they be scheduled during that time. Mr. Christenson also reported that the recent gaoline shortage had affected the library courter who is now purchasing gasoline on a stadard oil credit card issued by the County Administrative Director. There being no old business, new business was presented for discussion. The coordinator distributed a draft contract between the County and the cities relative the library services to the Board for review. Mr. Christenson requested a meeting date be determined by the Board for discussion of said contract. It was decided by the Board that the workshop meeting would be held on July 9, 1973, at 7:30pm, at the Coordinator's office in Cocoa. Mr. Christenson advised that the prepared draft contract should be forwarded to the County Attorney, the County Administrative Director, and the Board of County Commissioners, who in turn will negotiate with the respective municipalities, livrary districts, and library associations. Mr. Christenson also advised that although this contract did not stiuplate any particular method of funding, Attorney Nabors had previously stated that said funding could not be by Commission district. No further comments were received at this time. Discussion was then held regarding a timetable for compilation of a comprehensive 6 year plan for library services. Mr. Christenson advised that the Florida State Library requires this plan and that all who attended the previously mentioned workshop in Orlando established guidelines for submitting the plan. He advised these guidelines would be presented to the libraries on July 3, 1973, who would then present it to the local library boards. The Coordinator concluded there was much to do in a very short time. The Board decided this matter would also be discussed at the July 9th workshop. Mr. Albert Pekora stated that any new libraries for the future should be included in this plan. Mr. Edwin Stuart introduced further discussion of the Stone School-Community Library situation. He advised that Meadowlane Communit Library was first brought into the system on a trial basis and due to the fact that the coutny will be faced mroe and more with school community libraries, it is needed that someone unbiased and not within the couty system review the entire situation. he state a complete study of the whole concept should be affected before other school libraries ask to be admitted to the county library system. He advised the community school library concept is presently working at the Meadowlane Communit Library according to the Meadowlane Community Library board. June 1973 Statistical Report Cape Canaveral Cocoa Cocoa Beach Eau Gallie Meadowlane Melbourne Merritt Island North Brevard Unreadable Total Volumes 17,938 56,822 52,893 47,254 10,957 65,609 24,722 41,278 39,360 Total Registrations 8,850 13,203 8,332 12,241 2,104 14,193 12,450 16,243 17,576 Monthly Circulation 5,994 13,141 15,088 15,714 2,792 20,759 10,478 14,505 12,552 Hours Open Weekly 64 64 59 64 76 63 64 - 69 County InterLibrary Loan Books Requested from other libraries 43 73 14 30 11 27 56 - 23 Requested obtained from other libraries 23 45 8 21 23 16 37 - 23 Books loaned to other libraries 21 45 94 23 16 27 38 51 51 Subject Searches Requested from other libraries 7 15 0 9 4 4 3 - 34 BREVARD COUNTY MINUTES OF THE MEETING HELD AT THE SATELLIT BEACH PUBLIC LIBRARY, SATELLITE BEACH, FLORIDA 19 July 1973 PRESENT: Mrs. Louise Russell, Chairmand District II Mr. Frank Hallum, Jr. - District I Mr. Albert T. Pekora, Secretary - District V Mr. Gilbert Schwartz, Treasurer - District IV Mr. John D. Christenson, Library Coordinator Ms. Joan Hewitt, Recording Secretary Mrs. Betty Demchock, Satellite Beach Public Libraray Mrs. Bonnie J. Detwiler, Satellite Beach Public Library Board Mrs. Lee Finch, Merritt Island Public Library Mr. Thomas G. Holmes, Meadowlane Community Library Board Mrs. Dorix James, North Brevard Public Library Board Mrs. Pat Johnston, Eau Gallie Public Library Mr. John McAllister, Melbourne Public Library Mr. Frank Perkins, Meadowlane Community Libaray Board Miss Margaret Robertson, North Brevard Public Library Mrs. George Schlatter, Melbourne Library System Board Mrs. Lois Stell, Satellite Beach Public Library Board The meeting of the Brevard County Library Board was called to order by Mrs. Louise Russell, Chairman at 8:10PM Mr. Albert T. Pekora moved the minutes of the June 21, 1973 regular meeting of the Board be approved as teceived, seconded by Mr. Frank Hallu, Jr. All were in favor. The financial report was briefly reviewed at this time with Mr. Gilbert Schwartz generally commenting on the present status of various accounts. Mr. John Chrsitenson advised the Board of the continuing success of the "North American Indian" film in all of the libraries and also the success of the Children's summer reading program He also advised of his being interviewed on the WEZY radio Backtalk program recently and that costly budgets and funding were discussed. The Coordinator also advised that the library budget was presented to the Board of County Commissioners on July 9, 1973 and that the proposed budget contract with the municpalities ahs been forwarded tot the county attorney. He then -unreadable- on the presentation made by Mr. Glenn Tripplett, Bureau Chief of the Florida State Library and Processing Center, at the July 10th Library Directors meeting. He advised that almost all librarians in attendance were in agreement in joining the Center to accomplish their book processing. Mr. Christension then advised the Board of his activities and the major aspects relative to the American Library Association Annual Conference he recently attended in Las Vegas. He stated that there were five display boards of "Dimming the Lights" newspaper clippings from all over the United States, and that the Brevard Library System had more publicity than any other library in the country. He advised the ALA Conference would be held in New York, New York next year. Old business was then presented for discussion. Mr. Christenson presented to the Board a draft of the first section of the proposed six year plan for the library service in Brevard County. Much is being required by the state. He advised of the many sources of information he requires in order to compile this preliminary plan and that the deadline for completion was September 30, 1973. He stated he hopes to complete the remainder of the plan and present it to the Board at their next meeting. There being no further old business, new business was presented for discussion by the Board. The Coordinator stated the subject of better communication between the County Library board and the individual library boards had been discussed at the last library Directors meeting and that it was suggested that possibly some type of advisory council to the board be established. They then agreed it might be more beneficial for the boards ot collectively meet thirty minutes prior to the regularly scheduled County Library board meeting. After lengthy discussion the board stated they were in agreement with this proposal and also that certain definite subjects for discussion be placed on the board agrenda, through the Coordinator's Office, by the unreadalbe library boards. The board agreed that priorites would be set up with those highest discussed first. The Board instructed Mr. Christenson to set the priorities based upon the items submitted by the local boards, for library board's next regular meeting. Said meeting is scheduled to be held at the North Brevard Public Library on August 16, 1973. There being no further new business, other business was presented by Mr. Pekora for discussion. He presented for review by the Board several potential problem areas in regard to the unreadalbe in the budgets. After lengthy discusssion the Board instructed Mr. Christenson unreadable clarification relative to exactly what constitutes normal maintenance, explain unreadable of the library buildings, and clarification of existing comprehensive and unreadable insurance. Mr. Schwartz then reviewed the proposed book voucher, central purchasing procedure. H unreadable the individual libraries would have to spend their allocated book money on books but unreadable of funds would be by the County, and utility bills and the like would be unreadalbe by the individual library boards to the County for payment through material requisition. There being no further business, Mr. Schwartz moved the meeting be adjourned, seconded by unreadable. Meeting adjourned at 10:05pm Respectfully submitted, Albert Pekora, Secretary Joan Hewitt, Recording Secretary June 1973 Statistical Report Cape Canaveral Cocoa Cocoa Beach Eau Gallie Meadowlane Melbourne Merritt Island North Brevard Unreadable Total Volumes 17,938 56,822 52,893 47,254 10,957 65,609 24,722 41,278 39,360 Total Registrations 8,850 13,203 8,332 12,241 2,104 14,193 12,450 16,243 17,576 Monthly Circulation 5,994 13,141 15,088 15,714 2,792 20,759 10,478 14,505 12,552 Hours Open Weekly 64 64 59 64 76 63 64 - 69 County InterLibrary Loan Books Requested from other libraries 43 73 14 30 11 27 56 - 23 Requested obtained from other libraries 23 45 8 21 23 16 37 - 23 Books loaned to other libraries 21 45 94 23 16 27 38 51 51 Subject Searches Requested from other libraries 7 15 0 9 4 4 3 - 34 CAPE CANAVERAL LIBRARY BOARD MEETING MINUTES OF MONTHLY MEETING September 4, 1973 The regular monthly meeting of the Cape Canaveral Library Board was held at Cape Canaveral City Hall. The following members were present. Chairman R. Thurm Librarian I. Sanders W. Nyren M. Kirby P. Beaulieu Guest J. Christenson, Library Coordinator OLD BUSINESS The minutes of the last meeting were read and approved. Mrs. Sanders read a brief report on the July -August activities of the library. Starting August 1, 1973 the city leased from Shuford Mills the building next to the library. A remodeling project was started which connected the old library to the newly-leased section. This area has been put to use as a multi-purpose and children's room. Steel shelving was purchased from Provost far $450.00. An agreement was made to pay them in October when the new budget will be available. The library now has a coin-operated copying machine. This machine is is owned and maintained by Provost and they keep the fees collected from it. When the machine starts to pay for itself, the library will get their copying free. Four full-length colored movies for children were shown during these past two months with an excellent turn out. Mrs. Sanders is working out the details of Arts & Crafts Classes again this fall, along with movies for adults featuring travelogues etc. The librarian has also been working on the litter matter in front of the library. A call to Mr. Firkins asking to have it cleaned up and a letter from Councilman Rutkowski to Chief Winnett requesting it be Cleaned have brought no results. Circulation for July 5684 New members 151 August 5701 89 New books for July 127, August 40. A large book order has been reviewed but is being held until the budget is confirmed. Fines to the city $53.34 NEW BUSINESS Mr. John Christenson, Brevard County Library Coordinator, attended this meeting to meet the board members and to review the 1973-74 budget. Library Board Minutes 9/4/73 Discussion was held on opening a checking account for the library. This account could hold the fines and penalties which must be turned over to the county as of October 1. Mr. Nyron moved that we establish a checking account for the library. Motion seconded by Mrs. Kirby. All were in favor. It was agreed that all checks would be signed by the librarian and the chairman of the board or secretary. Mrs. Sanders brought up the subject of people abusing their library privileges. These people are already on the county black list, however, they have found ways to get around this by having their friends checking out books for them. Mr. Christenson has agreed to consult the county attorney to see if there are some other methods of controlling these abuses, when the know black-listed person schemes to get around the current rules. Mrs. Sanders brought up the subject of the litter outside the library itself and the shopping area adjacent to the library. The librarian's attempts to get the landlord to clean up the debris have not been too successful, nor has a letter to the police chief. Chairman Thurm suggested she write to the mayor and request he look into the fact that the law against littering is not being enforced. Mrs. Sanders suggested that we make a change in our regular meeting days to the second Tuesday of the month. and also that we meet at the library instead of Cape Canaveral City hall. The next meeting will be on Tuesday, October 9, at 9:00 AM, at the library. There being no further business, the meeting was adjourned at 11:45 Respectfully submitted Pat Beaulieu, Secretary Pape 2 11 Libra:•y Board iiiuu 9/4/73 Out of the total Library Operations budget of $842,899, Cape Canaveral roceived ;37,700. See Brevard County budget attached. itr. Christenson advised members that as soon as lie discusses the contracts with the municivalities with all of the County Commissioners we will receive a cony of the contract. The Coordinator briefly explained the following, Florida State Book Processing Center, which Cape Canaveral Library will he a part of beginning with the new fiscal years the necessity of com- nleting a purchase order for each item to be purchased and forwarding the purchase order to the Purchase & Finance Department of the County; the petty cash check'which will come from the county to the local library in the amount of $25.00; the hospitalization and retirement benefits of the library employees, penalties and fines which will be turned over to the countyl and the fact that wall -defined operating procedures will be coming from his office to cover these items. Lir. Christenson also suggested that any carry-over bills (utility etc.) be sent to his office. The Coordinator also discussed the breakdown of the Cape Canaveral Library budget with the board. °$24,675 Salaries 8,025 Materials (7,500 of this total is a frozen item and must be spent on books) 4,400 utilities & Maintenance 600 supplies 537,700 Total budget for 1973-74 The above budget was adopted by the board as presented above. -Breakdown of salaries for 1973-74 $9,208 Librarian 3,900 Clerk -Typist 2,640 Library Clerk or Clerk -typist (to start 10/1/73) 2,184 Part-time night clerk 1,000 Janitor (to come out of county budget under operational funds) $18,932 Difference between total budgeted salaries of $24,675 and $18,932 is the contingency fund. Mr. Nyren moved that we adopt the salary schedule as stated above. Mrs. Kirby seconded motion. All were in agreement. Mrs. Sanders requested a high school girl for nights - she will work eight hours a day, from 100 p.m. to 900 p.m. This position is as clerk -typist. Hourly rate will be $1.65. It was agreed that Mrs.Saanders would take care of hiring this clerk shortly. The library is also in need of a janitor. This job could perhaps be done in one hour a day six days a week. It was suggested that Mrs. Sanders write up a job description detailing all tasks that would have to be done by this part-time person to make it clear to a potential janitor just what would be required of him. FISCAL YEAR 1974 BREVARD COUNTY LIBRARY TAX DISTRICT BUDGET REQUEST 1. LIBRARY OPERATIONS Cape Canaveral $37,700 Cocoa 134,042 Cocoa Beach 109,971 Eau Gallie 92,814 Meadowlane 26,954 Melbourne 128,849 Merritt Island 98,740 North Brevard 134,225 Satellite Beach 79,604 Total $842,859 Library Support County Library Board $300 Book Processing 26,000 County Library Coordinator 43,182 Total $89,482