HomeMy WebLinkAboutMinutes 10-29-15 Special LIBRARY BOARD
SPECIAL MEETING MINUTES
OCTOBER 29, 2015
A Special Meeting of the Library Board was held on October 29, 2015, at the Cape Canaveral
Public Library, 201 Polk Avenue, Cape Canaveral, Florida. The meeting was called to Order at
2.10 p.m. by Vice Chairperson Marilyn Nicholas. The Secretary called the roll.
MEMBERS PRESENT
Marilyn Nicholas Chairperson
Alden J. Moe Vice Chairperson
Jean Deck
Joanna Atwood
Evelin F. Reid
OTHERS PRESENT
Jenny Morrison Library Director
Tracey Wehking Head Librarian
Karen Lauter Friends of Library Member
Gustavo Vergara Leisure Services Director
Molly Thomas Interim Recording Secretary
MEMBERS ABSENT
Mary Ernst
ACTION/DISCUSSION ITEMS:
1. Approval of Meeting Minutes of June 11, 2015
Motion by Mr. Moe, seconded by Ms. Deck to approve Meeting Minutes of June 11, 2015 as
written. Vote on the motion carried unanimously.
2. Staff Reports
Ms. Wehking reviewed herr Staff Report and summarized Library activities/updates as follows:
general introduction of herself as Head Librarian; reported loss of three staff members to
rearrangements within Library system citing promotions and shifts to full time positions,noted the
departure of Secretary Marcy Shaw to Melbourne facility, interviews for her replacement to be
forthcoming; described Library business as steady, circulation of materials up 4% from last year;
no major issues reported aside from the necessary replacement of an air conditioning unit; Summer
youth programs highly successful; adult book bingo popularity increasing, will resume later in the
Fall; Friends of the Library have many upcoming programs and events, cited need for assistance
in marketing from Mr. Moe; announced coming renovations to Teen and Children's area of the
facility thanks to the contributions from Friends of the Library, improvements to include new
computers, tables, chairs, and arrangement, described the changes as fresh, up to date, and more
cohesive, materials to be delivered November 30, 2015; announcement of upcoming Library
functions including: Elections November 3, 2015 7:00 am to 7:00 pm, Library Open House
December 7, 2015, Staff/Volunteer Luncheon December 16, 2015.
Ms. Nicholas thanked Ms. Wehking for her Report.
3. Friends of Library Report
Ms. Deck reviewed her Friends of the Library Report and summarized organization
activities/updates as follows: reported account holdings and budgetary standings: $29,848 in
checking account, $22,000 in three C.D.s, noted $15,000 budgeted for Children's Area
improvements and $1,600 budgeted for Summer Program, will be funding some winter programs
and Luncheon; announced upcoming materials sales: November 7, 2015, December 3-5, 2015,
Bag Sale February 4-6, 2015, Lobby Sale last week of March; set up support for these sales
requested from City.
Ms. Nicholas thanked Ms. Deck for her Report.
NEW BUSINESS:
• Ms. Morrison looking forward to new direction for Library programs, citing increased
community involvement.
• Motion to accept former Chairperson Linda Brown's resignation letter by Ms. Atwood,
seconded by Ms. Reid. Motion carried unanimously.
• Motion to nominate Marilyn Nicholas as new Chairperson by Ms. Deck, seconded by Ms.
Atwood. Ms. Nicholas accepts nomination. Motion to approve carried unanimously.
• Motion to nominate Alden J. Moe as new Vice Chairperson by Ms. Reid, seconded by Ms.
Atwood. Mr. Moe accepts nomination. Motion to approve carried unanimously.
• Discussion ensues regarding shifting board schedule to 4 regular meetings annually.
• Ms. Nicholas requests meeting scheduling topic to be addressed on the next meeting's
Agenda.
• Ms. Nicholas requests mention of the Library on monthly Florida Today press page issued
by the City's Culture and Leisure Services Department.
• Fulfilment of board vacancy will be pursued after the New Year.
• Agreed upon 2016 meeting dates: February 11, May 12, August 11 and November 10
Ms. Nicholas reminded members that the VFW will be hosting a Christmas Party December 12,
2015,noting the appreciated involvement of the Library's youth services coordinator,Ms.Kincaid,
in the children's portion of the event.
Ms. Nicholas reminded members that the next meeting will be February 11, 2016.
There being no further business, the meeting adjourned at 3:16 p.m.
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Approved on this day of ' 2016.
Marilyn Nichol , Chairperson
Molly Thomas, Interim Reco ing Secretary
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