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HomeMy WebLinkAboutPacket 11-04-2004 Special 5:45 p E s9 City of Cape Canaveral r Cr"OF CAPE CANAVERAL CITY COUNCIL SPECIAL MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida Thursday November 4, 2004 5:45 P.M. (or Immediately Following the 5:30 P.M. Special Meeting to Certify the General Election Results) AGENDA CALL TO ORDER: ROLL CALL: CONSIDERATION: 1. Motion to Approve: City Manager's Evaluation. 2. Motion to Approve: Renewal of Group Medical, Dental and Life Insurance. ORDINANCE: FIRST PUBLIC HEARING: 3. Motion to Approve: Ordinance No. 23-2004; Adopting Amendments to the Annual General Fund, Sewer Enterprise Fund, Stormwater Utility Fund, Special Revenue Funds and Expendable Trust Fund Budgets for the Fiscal Year Ending 09/30/04, at first reading. ADJOURNMENT: Pursuant to Section 286.1015, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office(868-1221)48 hours in advance of the meeting. 105 Polk Avenue - Post Office Box 326 - Cape Canaveral, FL 32920-0326 Y:\CityClk\AGENff FIFO AW4\Qt-grTcAftll'22!694-1l ert�'ite Md'982_1220 - Fps{: (321) 868-1248 �" www.myflorida.com/cape - e-mail: ccapecanaveralgcfl.rr.com Meeting Type: Special Meeting Date 11-04-04 AGENDA Heading Considerations oyaewwMAL Item j No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: ANNUAL CITY MANAGER EVALUATION DEPT./DIVISION: LEGISLATIVE Requested Action: City Council conduct an evaluation of the City Manager for the rating period ending 09-16-04. Summary Explanation& Background: Attached are completed evaluations. Please advise. Exhibits Attached: City Manager Evaluation Memo/Evaluation Forms City�MU7 fTice '�� Department LEGISLATIVE cape- \ d um6 in\council ting\2004\11-04-04\eval.doc City Manager Evaluation tabulation 11-4-04 Scale (1)poor, (2)fair, (3)good, (4)very good, (5)excellent Mayor Pro Councilmember Councilmember Councilmember Average (31)Evaluation items Mayor Randels Tem Hoog Treverton Miller Morgan score Organizational Management Plans and organizes work that implements the policies of the City Council 5 5 5 5 4 4.8 Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations 4 4 4 4 4 4 Fiscal Management Plans and organizes the preparation of an annual budget with documentation, etc.that conforms to guidelines adopted by the Council 5 5 5 5 4 4.8 Administers the adopted budget within approved revenues and expenditures 5 5 5 5 4 4.8 Plans,organizes and supervises the most economic utilization of staff, materials,and machinery/equipment 4 5 5 4 4 4.4 Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue 4 5 4 4 4 4.2 Planning Establishes a process of planning in anticipation of future needs and problems 4 5 5 5 4 4.6 Participates in the establishment of reasonable goals/objectives for the City and each of its Departments 4 4 4 4 4 4 Achieves goals/objectives,which are the direct responsibility of the City Manager in a timely and professional manner 4 5 4 5 4 4.4 Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives 4 5 5 5 4.5 4.7 Pagel Mayor Pro Councilmember Councilmember Councilmember Average Staffing Mayor Randels Tem Hoog Treverton Miller Morgan score Recruits and retains qualified personnel for City positions 4 4 5 4 4 4.2 Initiates corrective action to improve job performance,when needed 4 4 4 4 3.5 3.9 crrecaveiy manages personnel issues including employee insurance,fringe benefits,promotions,pensions, performance evaluations and union 4 5 5 4 4 4.4 Supervision Encourages Department Heads to make decisions within their own jurisdictions without City Manager approval,yet maintains appropriate control of administrative operations 4 4 5 4 3.00 4 Instills confidence and initiative in subordinates and emphasize support rather than restrictive controls for their programs 4 4 4 4 3 3.8 Has developed an open professional relationship with all City employees 4 4 4 4 3.5 3.9 Relations with Council Responds to requests for information or assistance by the Council and/or by individual Council Members 4 4 5 4 4 4.2 Adequately informs the Council of current issues 4 5 4 5 4 4.4 Accepts and responds to constructive criticism and advice 4 4 5 4 3.5 4.1 Carries out the directives of the Council as a whole,rather than those of any individual Council Member 3 5 5 4 4 4.2 responsibility for staff performance 3 5 5 4 3 4 Reporting concerning matters of importance to the City 4 5 4 4 4 4.2 Reports are accurate and comprehensive 4 4 4 4 4 4 Reports are generally produced through own initiative,as well as when requested by Council. 3 5 4 4 4 4 Page 2 Citizen and Intergovernmental Mayor Pro Councilmember Councilmember Councilmember Average Relations Mayor Randels Tem Hoog Treverton Miller Morgan score Handles citizens'complaints and questions in a professional and prompt manner 4 4 4 4 4 4 Willingness to meet with members of the community and discuss issues of concern;initiates follow-up as appropriate 4 4 5 4 4 4.2 Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate to the City 4 5 5 5 4 4.6 Professional/Personal Characteristics Invests sufficient effort and time in being diligent and thorough in the performance of job responsibilities 3 5 5 4 4 4.2 Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation,methods and techniques 4 5 4 4 4 4.2 Demonstrates professional personal appearance 3 5 5 5 4 4.4 Professional presence-Adequately represents the City with other units of government,professional associations and civic groups/organizations 3 5 5 4 4 4.2 Total point score 121.00 143.00 142.00 133.00 120.00 131.80 Overall Councilmember score 3.90 4.61 4.58 4.29 3.87 Overall score 4.25 Page 3 City Managees Office Me o To: Mayor and City Council From: Bennett Boucher, City Manag CC: Susan Stills, City Clerk 0 Date: 10/28/2004 Re: City Manager wage survey Attached is a survey of City Manager wages and benefits of local communities and the current wage and salary range for all non-union employees, including the City Manager. Additionally, I receive the same benefit package that all non-union employees receive. 1 It CY) i o 0 0 0 o 0 0 :::>: o .. 43 : N N N N i C) C14 O I� O O O 00 O O CD ::::::::tll:: ::::itSf:;::::;;:;:::; M CO N :5 M 00 N Lf) cl O p :: cF > D7 :: tf) >: M :> r O) OO .:: 00 O) O O W 00 Z tn co CD 0 CO _O a a Co O U 0 O M :: O O O W r� u, co �CD m > � ti >: ami c] =3 X O � � :.. � 0 (D 0 ii : U C U U O U :. O O W - U U U L> cu U m ca CO CO CO �> CO C14 C) m C) N 69 Ef3 :> E9. V31 CD CO C6 C4 CN co cyi U :. fII is iii L L U N cu Ncu U co :.: co p m C D m Q) C Oca cu N N CO O ::: cU .? cII Y cu — U O O (0 co > (6 a� U City of Cape Canaveral Wage and Salary Plan Non-Union Employees 10/01/2004 New Salary Range FLOC 1.5%C.O.L.a. Minimum Maximum Job Code Classification 2004 2004 15410 School Crossing Guard 18,156 25,609 8.73 12.31 14040 Recreation Assistant 19,676 28,691 9.46 13.79 14050 Recreation Leader 21,070 31,647 10.13 15.21 4030 Secretary 22,632 31,921 10.88 15.35 4040 Senior Secretary 23,751 35,299 11.42 16.97 5020 Accounting Technician 24,321 36,629 11.69 17.61 4070 Administrative Assistant 27,614 41,190 13.28 19.80 214-7160 Assistant City Clerk 30,211 45,391 14.52 21.82 10100 Code Enforcement Officer 26,517 _ 39,627 12.75 19.05 10050 Plans Examiner/ 33,906 50,183 16.30 24.13 10090 Building Inspector 30,908 46,615 14.86 22.41 2150 Assistant Public Works Director 43,406 64,054 20.87 30.80 12160 Collections/Distribution 33,484 50,437 16.10 24.25 11190 Streets/Maintenance Supervisor 33,188 49,740 15.96 23.91 12050 Water Reclamation Supervisor 32,597 51,450 15.67 24.74 13080 Environmental Analyst 31,056 44,757 14.93 21.52 116 Building Official 47,966 69,458 23.06 33.39 2080/9020 City Clerk 44,589 65,658 21.44 31.57 2200 Recreation Director 51,408 76,447 24.72 36.75 126-5070 City Treasurer 53,667 79,170 25.80 38.06 2160 Public Works Director 57,108 84,342 27.46 40.55 2010 City Manager 77,840 112,274 37.42 53.98 �o 1, CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2) fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item, place an "N/O" which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher 9-16-04 City Manager - Name Evaluation Due Date Organizational Management 1. Plans and organizes work that implements the policies of the City Council. 2. Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations. 0 Comments: ,yflOR P-OLi c!j o 'F a S-y-PrC-C- Rp%-cl, -t-o Cl 1s c..A.&e_ F=4r-"(:k, Fiscal Management F6-'S -T-,o VA.Q�rt-:Q,o,�P s 1. Plans and organizes the preparation of an annual budget with documentation, etc. that conforms to guidelines adopted by the Council. 0 2. Administers the adopted budget within approved revenues and expenditures. City Manager Evaluation 3. Plans, organizes and supervises the most economic utilization of a staff, materials, and machinery/equipment. 4. Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue. Comments: I�c—*jQ-rvL w- govt is tom.ux, Pc�+e.�t — cam.-, r�o.�..� .o.'�Q.,cr.-�� pyo y-•. —'I E�., Gvu�,ca,��. —t-b c.�vY.-�,.:.,,.�a.. �r-a .:ter-ae�.�" -� •=,�. g rZ,r�N"�" RPP'1-•Gq,-+rUd,�� — W Q- Pfec- f�%M t-r-_ n j8c�- Orf 0�_ r..% Planning 1. Establishes a process of planning in anticipation of future needs �] and problems. 2. Participates in the establishment of reasonable goals/objectives [c�] for the City and each of its Departments. 3. Achieves goals/objectives, which are the direct responsibility of the [t_L City Manager in a timely and professional manner. 4. Assists and coordinates with the City Council and staff in the [�!] implementation of all city goals/objectives. Comments: o ,.�. l�QQ.P..�� �-,�F. S�"t'�" �-�-t'vo•c1 Q— �P pt f*o S Vk-F—Q. .roJ► wV'Av1 o '.. V-i. oma►. W dto Chi a R -'�wa�.� w o rk-"E' +� �,M '����t/'rti� P1��N•n^Q ¢�'Cr'�1O f�1 S �fl�Q� b L�� �0►�'+p'`6�{Z-eR— �+2.l lel q �-�GICvL"� 1�.�/+�Co�+.►.�_ • g���-�-- Staffing .n►-i'..,.� v�,., PQ C_e_�1 1. Recruits and retains qualified Department Heads. [ � 2. Initiates corrective action to improve employee job performance, when needed. 3. Effectively manages personnel issues including employee insurance, fringe benefits, promotions, pensions, performance evaluations and union negotiations. 2 City Manager Evaluation Z F9.e-1— o Comments: Are-R�L ,e,�-A Qf'�. q ►moi 1 r-.c,��c,� o�.r,.1 C-% Lcw��� �4� -'�1-�,Q��e- 11.�2�P�zS� �-� Lw¢�'6'w•�-CZ Prr-4 Supervision 1. Encourages Department Heads to make decisions within their own jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. 2. Instills confidence and initiative in subordinates and emphasize �y support rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City employees. Comments: r�nwc�. ►.,n,1�/�@v+Q,�.f�G� .:.� is -Rp Fl-�M 1-,.a.� fi-►.Q..p`�-P�� .� �ir1.7 �'wt�'J G�2S�-,�''� v r, Gr L► tf�S '��►-, a y GZ C=►-� Y�'1 o G�f._ '�4�7 �'�' c� j o'a 4D 2 !%�G c- ©V�ti"T Relations with Council %01 `� °S 1. Responds to requests for information or assistance by the Council and/or by individual Council Members. 2. Adequately informs the Council of current issues. 0 3. Accepts and responds to constructive criticism and advice. 4. Carries out the directives of the Council as a whole, rather than those of any individual Council Member. 5. Assumes responsibility for staff performance .mow --:x— Comments: U.akca— e� ti --+A-� — ��• MA1 LS 1L,4-P-t- �GCt P1rIV P ✓vLc�-�@Y-�.Q �-c'� �'Qp_�.'�G.r.4r � A-�L� `1r'rJ �`�9S�2ti� L��•�. ►n^�vv►�2� -.Qp 2 0-„� a c City Manager Evaluation Reporting 1. Provides the Council with reports concerning matters of importance to the City. 2. Reports are accurate and comprehensive. 4 3. Reports are generally produced through own initiative, as well as when requested by Council. Comments: P40 S.a Q-2 c.V4;L -s,M QA=_ F-quo J. V%'C.. v.3®4P_\4L A— r,r-,)%A, �e Q --9j• O'k CA ck Qci b vvw.G 5t4 L4 f7 R-o - P%rc!:r:A� %AJ 0 o r.0 v, Citizen and Intergovernmental Relations 1. Handles citizens' complaints and questions in a professional and prompt manner. 2. Willingness to meet with members of the community and discuss [c issues of concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open [] communications with other municipalities in areas that may affect or relate to the City. M w N 6 TE D J •� M �•�u �QQ+2 Comments: �•,. JL.4- w ► � J CC4V pw.2 * pie_ i�r.f.,�vJ�all.�._� P�N�pr`s=.o A ��+�, _ �v �"�� /�•Q.���.�1Q , M JP-A S'O Ill 'r'++�T'� 1� Ot— Professional/Personal Characteristics 1. Invests sufficient effort and time in being diligent and thorough in [ ] the performance of job responsibilities. 2. Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation, methods and techniques. 3. Demonstrates professional personal appearance. 4 City Manager Evaluation 4. Professional presence - Adequately represents the City with other units of government, professional associations and civic groups/organizations. Comments &I*Wcz� �- R��r�� a.r�` C.�..`'�•1 r�.�..-.� E,K,o� rr,�-3- Go..�refz_ —�► L��^-c1-� v� v� —�-o ,�a co �-,�-� . L:-1-� h i o�1��..� v,%QLI #'s N v.J )h'7 V.- Council Council Observations 1. During the coming year, in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments: e�-02-- 9-- -'o g...Ct 1r,P►^'n\'� � © �.-w-�Qn .f?i.►� �.r�WP c7�ct���iv+�v4, -- © ems¢) S�wt. -L I A�C.,Q.��,� �t•�y�`a �' r. P 40 2. What areas do you observe most need improv ment?Why? Do you have any constructive, positive ideas as to how the city Manager can improve these areas? Comments: �ewscZ c:•�- �^+ - � o�� ,� st o)�c'�S �-�-�1� S e,� -ro h� �,vw.,.� �r o � v�v N�1►i s B. o � es u-vim-,. � 1o.'tQ-d� ._._ r� b� r-�. 'C,�.:,,,.,..a. 2 c 1►. �. �Q 3. Two things that the Manager does now that I would most like him to continue: �Q.��t�Gam- �'�.� (,-,p�r�- n-►O �-- �.a t�?�,. ��� 1 IJP/%�r'�J � C��•� v�� ` �D C-% 6'( tom:4XV\ 5 City Manager Evaluation b. e�w 2 G I dry s C.;�i 2�--►r �cffz 4. Two things that the Manager does now that I would most like him to discontinue: a. b. 5. Two things that the Manager does not do now that I would most like him to do:, (Ott e^f �a:,� • �..9�-►war '',,cs ,n.,r�v�-�rr. �o v+��xtsC c,��w o.^ b. Gz4-c-i�'� � r.�.`�-e 2�-"� `..a c��''t" 1_..�o Gv�.�-•trwJ r�w F�o� 40 Name and Title of Person Performing Evaluation Date 6 4 0 CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2) fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item, place an "N/O" which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher 9-16-04 City Manager- Name Evaluation Due Date Organizational Management 1. Plans and organizes work that implements the policies of the City Council. 31 2. Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations. Comments: � ✓i¢/7llr/ rG�/�/ �,�J�'E.es,�r��� d�//r,� .�.E�!T- ��r�1 ,O�cJQ Fiscal Management 1. Plans and organizes the preparation of an annual budget with documentation, etc. that conforms to guidelines adopted by the Council. 2. Administers the adopted budget within approved revenues and expenditures. City Manager Evaluation 3. Plans, organizes and supervises the most economic utilization of staff, materials, and machinery/equipment. E�r 4. Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue. I Comments: YO.A2 &g��r' �,r'l-/ Planning 1. Establishes a process of planning in anticipation of future needs [X and problems. 2. Participates in the establishment of reasonable goals/objectives for the City and each of its Departments. 3. Achieves goals/objectives, which are the direct responsibility of the 31 City Manager in a timely and professional manner. 4. Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives. Comments: �,� yyi� e�s��i .d���rSjt�y'i✓.�� fi�dz ,�S�cd 40 1,o4l looe 14e Al l�ie%�l.4�� �"s ter-'4.�I1 Gi Ty' ti�//,c��•�� Pa'"C, Staffing 1. Recruits and retains qualified Department Heads. ®� 2. Initiates corrective action to improve employee job performance, when needed. 3. Effectively manages personnel issues including employee insurance, fringe benefits, promotions, pensions, performance evaluations and union negotiations. 2 City Manager Evaluation Comments: ��✓ �,y'1' ,�/•4/l. �� Stems � �G .O ��Woryi.��_ /TiZ�,s' ,Q�r�-/ .��=,�F O.N.sa�✓.a-rio tit Supervision 1. Encourages Department Heads to make decisions within their own jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. 2. Instills confidence and initiative in subordinates and emphasize support rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City �] employees. Comments: m �/�1iO�oysC�s �„vd� �,r�i✓rurzo a.0 �L� � GCWc%TiDxJS� , ✓ry Relations with Council 1. Responds to requests for information or assistance by the Council and/or by individual Council Members. 2. Adequately informs the Council of current issues. 3. Accepts and responds to constructive criticism and advice. F9 4. Carries out the directives of the Council as a whole, rather than those of any individual Council Member. 5. Assumes responsibility for staff performance. Comments: %� � f �ta� liD.�li�yull,4/�O�c/ k/'/ns� .Sras�.�c�l�Dyirrci/ ,�,/�.e��c%ter"/o°'� •�oc�-e �v�-� �t�Gc/%.crT..�o�-� ,d.��.���2 �u ��,e/'�'f• ,�y�C r%��Sse�ss,,�.�> rr/.�S pe c% /;J Q 3 City Manager Evaluation Reporting 1. Provides the Council with reports concerning matters of importance to the City. 2. Reports are accurate and comprehensive. ! 3. Reports are generally produced through own initiative, as well as when requested by Council. Comments: 7— — A1% Citizen and Intergovernmental Relations 1. Handles citizens' complaints and questions in a professional and prompt manner. 2. Willingness to meet with members of the community and discuss [!� issues of concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open [ ' communications with other municipalities in areas that may affect or relate to the City. / e /' Comments: C.-.�T�'Z�.�/� A e�.ecc ,Or• ��� %r- o f Li /'.S o 0949A-It-iJu!� Professional/Personal Characteristics 1. Invests sufficient effort and time in being diligent and thorough in [T the performance of job responsibilities. 2. Demonstrates willingness to attend seminars/conferences to be ®" kept informed of new legislation, methods and techniques. 3. Demonstrates professional personal appearance. 4 City Manager Evaluation 4. Professional presence -Adequately represents the City with other units of government, professional associations and civic groups/organizations. Comments: ,�✓11ee�lDw1' -5-e es'l;re/1 aporv-r'5 ,At"d C"ViC 0A.�Crionz Q e €,vr rid•t/ /5 �d les!:I;"),a TI Sa Tfv '�sr. ��y5 .O�i e�-s�'" �✓� fi�pu%N�iy�bo,/iN(�r,•ti�c�� r,a_s Council Observations 1. During the coming year, in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments: /S .5����CColy�/s�il�,�,�rs T� ST.�,�T�rry.Q•�G/.� •�i�•� k1 771, 101J 0hic41 STS �5 T�/�izOVA"> ,Qs L'.rxA-:S S� Oi✓,C 0'Z 7Tie 2. What areas do you observe most need improvement? Why? Do you have any constructive, positive ideas as to how the city Manager can improve these areas? / Comments: L ���` djj4L%Z' 4i� � a loll %�i� „�•�%/u�}�/�-� �''�/ ��/ Cr1f T�7 GJ'/ �,o�sljc � ���'�f • 3. Two things that the Manager does now that I would most like him to continue: a. 5 City Manager Evaluation 4. Two things that the Manager does now that l would most like him to discontinue: a. b. 5. Two things that the Manager does not do now that I would most like him to do: a. e.E�/-' ,�� ,p,7'T war �,y��r�2 X45 7w b. r D 6 Name and Title of P on Perfo ming Evaluation Date 6 R CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2) fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item, place an "N/O" which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher 9-16-04 City Manager- Name Evaluation Due Date Organizational Management 1. Plans and organizes work that implements the policies of the City Council. 0 2. Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations. Comments: ,� Fiscal Management 1. Plans and organizes the preparation of an annual budget with documentation, etc. that conforms to guidelines adopted by the Council. �- 2. Administers the adopted budget within approved revenues and expenditures. City Manager Evaluation 3. Plans, organizes and supervises the most economic utilization of staff, materials, and machinery/equipment. 4. Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue. Lam' Comments: 4-yJ It OL Planning 1. Establishes a process of planning in anticipation of future needs and problems. 2. Participates in the establishment of reasonable goals/objectives for the City and each of its Departments. 3. Achieves goals/objectives, which are the direct responsibility of the City Manager in a timely and professional manner. 4. Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives. OVr. T. Comments: o ,'s w/ Staffing 1. Recruits and retains qualified Department Heads. 2. Initiates corrective action to improve employee job performance, [Y when needed. 3. Effectively manages personnel issues including employee insurance, fringe benefits, promotions, pensions, performance evaluations and union negotiations. 2 City Manager Evaluation Comments: e�- Supervision 1. Encourages Department Heads to make decisions within their own (� jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. 2. Instills confidence and initiative in subordinates and emphasize [� support rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City employees. Comments: Aoris Relations with Council 1. Responds to requests for information or assistance by the Council and/or by individual Council Members. 2. Adequately informs the Council of current issues. 3. Accepts and responds to constructive criticism and advice. ET 4. Carries out the directives of the Council as a whole, rather than those of any individual Council Member. 5. Assumes responsibility for staff performance. Comments: & - is r f� .A& w.tr VPIru iIS mx 3 City Manager Evaluation Reporting 1. Provides the Council with reports concerning matters of 1W importance to the City. 2. Reports are accurate and comprehensive. 3. Reports are generally produced through own initiative, as well as rZy when requested by Council. Comments: Citizen and Intergovernmental Relations 1. Handles citizens' complaints and questions in a professional and prompt manner. 2. Willingness to meet with members of the community and discuss issues of concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate to the City. Comments: �.c s a-. .,i►✓� i rh nfyJe p..�i- ih .�h %� .�✓e Professional/Personal Characteristics 1. Invests sufficient effort and time in being diligent and thorough in ( " the performance of job responsibilities. 2. Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation, methods and techniques. 3. Demonstrates professional personal appearance. 4 City Manager Evaluation 4. Professional presence -Adequately represents the City with other units of government, professional associations and civic groups/organizations. Comments: aG ,l" r+t✓o i^-YssyJeVVI Council Observations 1. During the coming year, in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments: o e v iGG i�1fr�� 2. What areas do you observe most need improvement? Why? Do you have any constructive, positive ideas as to how the city Manager can improve these areas? / �+ Comments: 3. Two things that the Manager does now that I would most like him to continue: 5 City Manager Evaluation b. -,� �. _CflJnG1 4. Two things that the Manager does now that I would most like him to discontinue: b. 5. Two things that the Manager does not do now that I would most like him to do: a. b. to /2 0 Na a itle of Person Performing Evaluation Date 6 CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2)fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item,place an "N/O"which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher September 19, City Manager-Name Evaluation Due Date y Organizational Management 1. Plans and organizes work that implements the policies of the City Council. 4 2. Initiates/maintains effective professional relationships with Department 4 Heads. Demonstrates knowledge/understanding of Departmental operations. Comments: Good job; Improved Fiscal Management 1. Plans and organizes the preparation of an annual budget with 4 documentation, etc. that conforms to guidelines adopted by the Council. 2. Administers the adopted budget within approved revenues and 4 expenditures. 3. Plans, organizes and supervises the most economic utilization of 4 manpower, materials, and machinery/equipment. 4. Prepares reports for Council that provide the most up-to-date data 4 available concerning expenditures and revenue. City Manager Evaluation Report Comments: Continued improvement Planning 1. Establishes a process of planning in anticipation of future needs and 4 problems. 2. Participates in the establishment of reasonable goals/objectives for the 4 City and each of its Departments. 3. Achieves goals/objectives which are the direct responsibility of the City 4 Manager in a timely and professional manner. y 4. Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives. 4.5 Comments: Very good Staffing 4 1. Recruits and retains competent personnel for City positions. 2. Initiates corrective action to improve job performance,when needed . 3.5 3. Effectively manages personnel issues including employee insurance, 4 fringe benefits,promotions,pensions and union negotiations. Comments: Improving a:�C%T-VaLDM City Manager Evaluation Report Supervision 1. Encourages Department Heads to make decisions within their own 3 jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. 2. Instills confidence and initiative in subordinates and emphasizes support 3 rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City employees. 3.5 Comments: Has improved f Relations with Council 1. Responds to requests for information or assistance by the Council and/or by individual Council Members. 4 2. Adequately informs the Council of current issues. 4 3. Accepts and responds to constructive criticism and advice. 3.5 4. Carries out the directives of the Council as a whole,rather than those of any individual Council Member. 4 5. Assumes responsibility for staff performance. 3 Comments: Heeds some improvement ANCNMVN..DOC City Manager Evaluation Report Reporting 1. Provides the Council with reports concerning matters of importance to the 4 City. 2. Reports are accurate and comprehensive. 4 3. Reports are generally produced through own initiative, as well as when 4 requested by Council. Comments: Good j ob Citizen and Intergovernmental Relations 1. Handles citizens' complaints and questions in a professional and prompt 4 manner. 2. Willingness to meet with members of the community and discuss issues of 4 concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open 4 communications with other municipalities in areas that may affect or relate to the City. Comments: Good job Professional/Personal Characteristics 4 1. Invests sufficient effort and time in being diligent and thorough in the performance of job responsibilities. 2. Demonstrates willingness to attend seminars/conferences to be kept 4 informed of new legislation,methods and techniques. AAOMffiVALDOC City Manager Evaluation Report 3. Demonstrates professional personal appearance. 4 4. Professional presence-Adequately represents the City with other units of 4 government,professional associations and civic groups/organizations. Comments: very good Council Observations I. During the coming year, in what can the City Manager take the greatest pride?What do you observe are his strongest points and finest accomplishments this year? Comments: His follow through on the budget; management; staying focused and following through during emergency situations 2. What areas do you observe most need improvement?Why?Do you have any constructive,positive ideas as to how the city Manager can improve these areas? Comments: backing and standing behind all employees in time of need; give them confidence that you are there for them (work at it) ;. Two things that the Manager does now that I would most like him to continue: a. Stay focused; continue to be ahead of the curve City Manager Evaluation Report b. Continue good management 4. Two things that the Manager does now that I would most like him to discontinue: a. I have no negative comments b• I have no negative comments 5. Two things that the Manager does not do now that I would most like him to do: a. No comments b' No comments 10-7-04 4Ne and Title of Person Perfo ing Evaluation Date AX&MVALMOC B�.vo X m� CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2) fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item, place an "N/O" which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher 9-16-04 City Manager- Name Evaluation Due Date Organizational Management 1. Plans and organizes work that implements the policies of the City Council. 2. Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations. Comments: Fiscal Management 1. Plans and organizes the preparation of an annual budget with documentation, etc. that conforms to guidelines adopted by the Council. 0 2. Administers the adopted budget within approved revenues and expenditures. 16-1 City Manager Evaluation 3. Plans, organizes and supervises the most economic utilization of staff, materials, and machinery/equipment. 7 4. Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue. N1 Comments: (tph21-X t_3L) L►j c`��' l�- W TNS L e-AK5i3 Planning 1. Establishes a process of planning in anticipation of future needs 0 and problems. 2. Participates in the establishment of reasonable goals/objectives for the City and each of its Departments. 3. Achieves goals/objectives, which are the direct responsibility of the -75 City Manager in a timely and professional manner. 4. Assists and coordinates with the City Council and staff in the 151 implementation of all city goals/objectives. Comments: 0 L,, e.i cA Q E- I-,a7hD n t,JCAS -KC_e_ Staffing 1. Recruits and retains qualified Department Heads. [4 2. Initiates corrective action to improve employee job performance, [q] when needed. 3. Effectively manages personnel issues including employee insurance, fringe benefits, promotions, pensions, performance evaluations and union negotiations. 2 City Manager Evaluation Comments: au-r re,&-f 6,e - L�--) cz-r--e- Supervision 1. Encourages Department Heads to make decisions within their own [ ] jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. 2. Instills confidence and initiative in subordinates and emphasize support rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City [ ] employees. Comments: Dip r r1 . zG — Relations with Council 1. Responds to requests for information or assistance by the Council W and/or by individual Council Members. 2. Adequately informs the Council of current issues. 3. Accepts and responds to constructive criticism and advice. 4. Carries out the directives of the Council as a whole, rather than those of any individual Council Member. 5. Assumes responsibility for staff performance. Comments: 3 City Manager Evaluation Reporting 1. Provides the Council with reports concerning matters of importance to the City. 2. Reports are accurate and comprehensive. 3. Reports are generally produced through own initiative, as well as when requested by Council. Comments: Eor -s 6f- e" a1n't-W r uh�� -c ccs r Co v c t w r k-, o n qor,� (e- i o v o n t �' red' G POrpt6e,5 . �-- Citizen and In_ttergovernmental Relations 1. Handles citizens' complaints and questions in a professional and FAT prompt manner. 2. Willingness to meet with members of the community and discuss [�] issues of concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate to the City. / Comments: Professional/Personal Characteristics 1. Invests sufficient effort and time in being diligent and thorough in [ ] the performance of job responsibilities. 2. Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation, methods and techniques. 3. Demonstrates professional personal appearance. 4 City Manager Evaluation 4. Professional presence - Adequately represents the City with other units of government, professional associations and civic groups/organizations. Comments: be-PA* Drtrt .,u a,re- 4 c 1-1 P fir- e- A�---� Council Observations 1. During the coming year, in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments: T co !r Gere D 2. What areas do you observe most need improvement? Why? Do you have any constructive, positive ideas as to how the city Manager can improve these areas? / (1 Comments: uv/ �.'-lI �E'_-t U Du r Kqm ie S,� S b' a r-) w -� ;ed 4 arc itull 3. Two things that the Manager does now that I would most like him to continue: a. � " na/-L-4-755 City M ager Evaluation r b. 4. Two things that the Manager does now that I would most like him to discontinue: a. b. 5. Two things that the Manager does not do now that I would most like him to do: a. l)O r� on 6ti?,r L vr) new u r G r- •� ha,.t,,;n y �— r JI 1 C r iee- . b. N a e of Person Performing Evaluation bate .t 6 Meeting Type: Special Meeting Date 11-04-04 AGENDA ...:M'-- y.....a qv Heading 60ROWW uL Item 2 No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RENEWAL OF GROUP MEDICAL,DENTAL AND LIFE INSURANCE DEPT./DIVISION: ADMINISTRATION Requested Action: City Council consider the renewal of group medical, dental and life insurance as recommended by the Employee Review Committee as follows: Medical — Blue Cross HMO Plan No. 24, 18.5% increase to $434.63 per month each employee; no change in coverage benefits. Dental— Ameritas PPO, 15%increase to $27.76 per month each employee. Group Life—Rates are the same as last year,0.33/1,000 Contract renewal date is 12-01-04. Summary Explanation& Background: There are(3 7)employees who participate in the group plan,annual premiums are estimated below: Annual Medical Premium=$192,975.72 Annual Dental Premium= $ 12,325.44 I recommend approval of group medical, dental and life insurance renewals as recommended by the Employee Review Committee. Exhibits Attached: Renewal correspondence. City Manage•' Mee Department ADMINISTRATION cape. \ documen G in\council\me ing\2004\11-04-04\insurance.doc DECEMBER RENEWAL REMINDER Page 1 of 1 Bennett Boucher From: City of Cape Canaveral [ccapecanaveral@cfl.rr.com] Sent: Tuesday, November 02, 2004 9:22 AM To: "Susan Stills"@ms-smtp-04.tampabay.rr.com; Bennett C. Boucher(E-mail) Subject: FW: DECEMBER RENEWAL REMINDER PLEASE SUBMIT YOUR RENEWAL DOCUMENTATION BY NOVEMBER 11. IT MAY BE TOO LATE AFTER NOVEMBER 11 TO CHANGE TO AN ALTERNATE PLAN; BUT YOU STILL HAVE TIME TO RENEW WITH THE CURRENT PLAN THAT MATCHES YOUR NEW RENEWAL RATES. PLEASE NOTE THE RENEWAL REQUIREMENT IS THE ENROLLMENT SUMMARY INCLUDED IN YOUR RENEWAL PACKAGE. **It;S'TA REx111ND�,It,DELINQUENT RENEWALS CAN RESULT IN CANCELLATION OF YOUR COVERAGE AS OF YOUR RENEWAL DATE!! Your renewal documents may be faxed to Sales & Marketing at the fax number listed above to save time. If you have any questions please don't hesitate to call the number listed above. Thank you for your prompt attention to this matter. If you have already sent this information,please disregard this notice. PS: B1ueCross B1ueShield of Florida Orlando office relocated on August 9 to: 610 Crescent Executive Court,Suite 600,Lake Mary FL 32746 Blue Cross Blue Shield of Florida, Inc., and its subsidiary and affiliate companies are not responsible for errors or omissions in this e-mail message. Any personal comments made in this e-mail do not reflect the views of Blue Cross Blue Shield of Florida, Inc. The information contained in this document may be confidential and intended solely for the use of the individual or entity to whom it is addressed. This document may contain material that is privileged or protected from disclosure under applicable law. If you are not the intended recipient or the individual responsible for delivering to the intended recipient, please (1)be advised that any use, dissemination, forwarding, or copying of this document IS STRICTLY PROHIBITED; and (2) notify sender immediately by telephone and destroy the document. THANK YOU. 11/02/2004 Meeting Type: Special Meeting Date 11-04-04 AGENDA eiror Heading oosew�r�� Item 2 No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RENEWAL OF GROUP MEDICAL,DENTAL AND LIFE INSURANCE DEPT./DIVISION: ADMINISTRATION Requested Action: City Council consider the renewal of group medical, dental and life insurance as recommended by the Employee Review Committee as follows: Medical — Blue Cross HMO Plan No. 24, 18.5% increase to $434.63 per month each employee; no change in coverage benefits. Dental— Ameritas PPO, 15%increase to $27.76 per month each employee. Group Life—Rates are the same as last year, 0.33/1,000 Contract renewal date is 12-01-04. Summary Explanation& Background: There are(37)employees who participate in the group plan;annual premiums are estimated below: Annual Medical Premium=$192,975.72 Annual Dental Premium= $ 12,325.44 1 recommend approval of group medical, dental and life insurance renewals as recommended by the Employee Review Committee. Exhibits Attached: Renewal correspondence. City Manager's Office Department ADMINISTRATION cape-nt\kim\mydocuments\admin\council\meeting\2004\11-04-04\insurance.doc �. rn N N O v1 d O O C� �t cl V en C) � r- N r+ 00 -. g� U 69F 669 CN 69 " 0 W2 •� Vt Cl CCS 'z a O o O fV C> en O 00 O O rl N 69 y � O "M fs, y. .y. .L'1 CV w � acn o >, cd o V C> ami a v o M O '^ o M x 1p N O 00 N M M O M —+ i qtp N 'Jr N 06 ,may V Q N O qt F O 69 ca � O 69 tn 69 . °4 69 U O rA N � cn m o 0 ` O �+ O M 00 l� O M u 00 OO M O .Oi N 69 69 6o l O 69 n� 64 69 y Cd v O e rs O .Z1 .t7 V c 7a V is R� d V a a s � � U •� Q u a O n '° �v O � � o Q+ c) v p •U /y+ •y p pip IO '[t 00 N M b- O O .O Cl O t1 �p .� M M vi o RI ar 00 N 07 O M '-. i i O O 't N N M i a O Q Q O p p C N .--i C� O N :7 .. O 01 zt M 69 O O 0 60!) p 69 t+Y% N 69 -- UN4 F RM , rn ci Q O •U oN M ON OHO M w R Q O O O M h N p O N ! O Q C N 0100 .-. -+ 69kn N O OO 69 69 O N 6N4 L7 '' 6R cm V V p o O _ .-+ v1 N l— ON Oa Rt O 0 y O o �p N I� C1 o v 00 1 H o C40 O Q O M •--+ i i _ N-+ O O 00 �., 000 � M olk M V 'C O 00 � O 66 9 .- .- 69 � O ��'� 6N9 O p M 0 69 •� C 6~9 N N b O hb O c� cl 3 V Oa �; Q U O M M b 0 M 00 l� en M M U G7 O M i D\ 00 1 y p M O it N -- �+�Q 69 Xv' a � w �m o a d O Cl? a? O a a O •p oIx BhL,-( a Mueghield of FkffM, Boom lelYrrHY irOrr W IVSW/r9dY FLORIDA BENEFITS INC 7457 ALOMA AVE#303 WINTER PARK,FL Phone: (407)679-3800 Fax: (407)679-9001 Email: floridabenefitsincpearthlink.net Below is a list of the groups that are renewing for December with the current rates and products and the renewal rates for each plan on the group. Please contact the Assigned BCBSF Representative for more information. Group Number:51743 Anniversary Date:12/01/2004 Group Name:CITY OF CAPE CANAVERAL Agent Name:DEBRA AMICARELLI BCBSF Renewal Representative: Esther Fisk: Phone:(407)833-7706 Fax: (407)833-7711 Email:esther.fisk@bcbsil.com Renewal Rate Change BlueCare Small Group Plan 24 w/BlueCare Rx 7/20/35C 7 Employee Only Employee Spouse Employee Child(ren) Family J Current Rates $368.42 $769.81 $614.77 $1,016.17 Renewal Rates $434.63 $987.25 $700.88 51,253.50 Page 1 of 2 10/6/2004 O O O O O O O O O N N 01 M 00o o ON „ .O a V'1 .N-+ O 00 h h N 06 M ': M O p-, O 69 opo tn tn 69 ce. .--i 6~9 r, N t« s5 e PZ CD„ O O o 0 0 O O O O O O O O N O v1 \ C M M ' N (V a O 69 p O O p ”' N [� 69 v .b O 69 00 v'1 v'1 69 69 6s ,.., " h 10 C ` O O \ o o O 00 [- "T M a+ O O O O O N z Q1 �o to M O P� O 00 v1 O M 1 N .-� o y O O O M 3'< N "T "oo � - M N a �" O 69 00 Vn V1 69 69 V) 69 CSC C� 6s �".. d C� O 669 pa \\ >.. cl o ° NTo 0 0 0 o v a� O O �o N N 00 N No ` O O O O O O O N r M O v1 O ca U N 'tv Q O 0\0 O M MI N r-- �p o0 l- N tn N rA ,. O 69Cl 00 V1 V1 69 ;s 69 69 69 y O C 69 w+ r- ti O O O \ o 0 0 O ' Q 00 O O O O O O N ' ' V V 0O p d d C M",Q. Q O 0000 � tn O <y M ' N D\ O\ M ' 69 00 kn W) 69 69 69 yy \ 0 O O 6's Ei x O O U " �Uy a V r td cV La V O O A cF.d ZA o 0 0ffi o v U U rn U o U .- aa �. W W `. a w a as ol O IW W IW w F w w w w ^' N a a Genworth Nick Schkabla Westshore Center,Suite 255 Financial Group Sales Representative 1715 North Westshore Blvd Employee Benefits Group Tampa,FL 33607 813 289.4734 813 289.5531 fax Nick-Schkabla@genworth.com www.genworth.com October 8, 2004 Debra Amicarelli Florida Benefits, Inc. 7457 Aloma Ave Winter Park, FL 32792 Re: City of Cape Canaveral Dear Debra, Based on the most current information we have on file, I am pleased to inform you that the current Life/AD&D rates for both accounts will remain unchanged for the upcoming renewal. 008-1214-00 — $0.33/$0.02 008-1214-01 — $0.32/$0.02 1 would also like to request the opportunity to quote Dental and Short-Term Disability. Please give me a call to discuss this further. Sincerely, -wick Nick Schkabla Group Sales Representative Simone Simone Morales Group Sales Associate Affiliated Companies:Lorem Ipsum Dolor Sit,Amet Consectetur Adipiscing Elit,Sed Diam Nonumy Eiusmod,Tempor Incidunt Eum,Laore Et Dolore Magna Liquam, Erat Volupat Ut Enim Ad Minim,Veniam Quis Nostrud Esxercitation Ullamcorpor,Suscipit Laboris Nisi Ut Aliquip,Ex Ea Commodo Consequat,Duis Autem Vel Eum Est Irure,Dolor In Reprehenderit Volumptate Velit,Esse Mosetaie Consequat Vel Illum,Dolore Eu Fugiat Nulla Pariatur FB FLORIDA BENEFITS, INC. 7457 ALOMA AVENUE,SUITE 303•WINTER PARK,FL 32792.407/679-3800• F7107/679-9001 r L CITY OF CAPE CANAVERAL 2004 RECOMMENDATIONS After reviewing our marketing efforts, our recommendations are as follows: MEDICAL • Stay with Blue Cross and change to the alternative plan for a 10% increase rather than an 18.5% increase over current rates. The plan changes are bolded on the spreadsheet comparisons which are minimal. This will save the City almost $15,000 in health insurance premiums over the next year. DENTAL • Ameritas originally had given the City a 21% increase. We were able to get them to reduce the increase to 15%based on the competition we quoted. Again, the City has had high claims. The claims were $2,000 above the annual premium. Dental carriers like to see 74%-80% claims ratio. The City is a high user of the dental plan. We have changed dental carriers twice in three years. This is not attractive when quoting. We could change again, however, we may not have this privilege in the future if changes are made every year. Although the increase percentage is high,the dollar amount is small compared to the medical. We recommend staying with Ameritas. GROUP LIFE • GE kept group life rates the same. We did not quote this line of coverage. "SETTING THE STANDARD FOR EXCELLENCE IN SERVICE" Meeting Type: Special Meeting Date 11-04-04 AGENDA �ORW.v< Heading Ordinances-0 Reading Item 3 No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: ORDINANCE NO. 23-2004, ADOPTING AMENDMENTS TO THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, STORMWATER UTILITY FUND, SPECIAL REVENUE FUNDS AND EXPENDABLE TRUST FUND BUDGETS FOR THE FISCAL YEAR ENDING 09/30/04 DEPT./DIVISION: ADMINISTRATION/FINANCE Requested Action: City Council consider at first reading Ordinance No. 23-2004, adopting the amendments to the Annual General Fund, Sewer Enterprise Fund, Stormwater Utility Fund, Special Revenue Funds and Expendable Trust Fund Budgets for the fiscal year ending 09-30-04,as recommended by the city treasurer. Summary Explanation& Background: During the 2003/04 fiscal budget year,City Council revised and passed amendments to said budget. This ordinance, consistent with state law, rolls up all the prior budget amendments into a final budget ordinance for the 2003/04 fiscal year. The city treasurer will be available to answer questions about this proposed budget ordinance. I support the city treasurer's recommendation. Exhibits Attached: Ordinance No. 23-2004 and Budget Amendment Summary City Man ffice Department ADMINISTRATION/FINANCE vane-nt\ki m\mvr)nnnment.q\admi n\rminci I\mePY i na\7004\1 1-04-03\7i-2004.c9nrt ORDINANCE NO.23-2004 AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ADOPTING THE AMENDMENTS TO THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, STORMWATER UTILITY FUND, SPECIAL REVENUE FUNDS, AND EXPENDABLE TRUST FUNDS BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND ENDING SEPTEMBER 30, 2004; PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. The Amendments to the Annual General Fund, Sewer Enterprise Fund, Stormwater Utility Fund, Special Revenue Funds, and Expendable Trust Funds Budgets which are attached hereto and by reference made a part hereof, of the City of Cape Canaveral, Florida for the fiscal year beginning October 1, 2003, and ending September 30, 2004, are hereby approved and adopted. SECTION 2. This Ordinance shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this day November,2004. Rocky Randels, MAYOR ATTEST: FOR AGAINST Robert Hoog Susan Stills, CITY CLERK Steve Miller James Morgan Rocky Randels APPROVED AS TO FORM: Richard Treverton Anthony A. Garganese, CITY ATTORNEY First Reading: Second Reading: MEMORANDUM DATE: OCTOBER 1, 2004 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANDREA BOWERS CITY TREASURER SUBECT: FINAL BUDGET REPORT AND TRANSFER FOR THE FISCAL YEAR 2003/04 The final quarter of our fiscal year is now complete and we are gearing up for our annual audit. When internal transfers and fund balance appropriations are removed from the equation, revenues stand at 105% collected. This collection percentage reflects revenues received and does not include the final billing (receivable) for utilities, including garbage, recycling and sewer, which may be material. Unbudgeted revenues received during the final quarter include a Cert Grant of $3,374 and the Dune Restoration Settlement of $14,371. Interest income was at approximately 80% collected, excluding interest on Tax Collections, which had a collection rate of under 9%. All Grants received by the City and expended during the year have been booked as revenue. Fines and Forfeitures are below expected levels due to recent legislation and an interpretation of the statutes by the County Clerk's office that may be contested by the City. I will keep Council up to date on this. The attached summary contains the current proposed budget amendments as well as the amendments approved by Council throughout the fiscal year 2003/04. This Ordinance maintains compliance with the State Statutes concerning our budget. It should be noted that only those items representing a significant change in fiscal policy have been offered for adjustment. It is not the intent of these amendments to adjust each account to reflect actual activity. Some of these items have previously been approved, and the technical adjustment is merely housekeeping. Following is a brief dialogue concerning budget amendments requiring attention. Planning& Zoning has been increased to fund the Planning Services required during the Annexation debate. Legal Services has been increased to cover various legal billings for general government requirements. Contingency has been decreased to provide the funding to the above increases in the General Fund. In other funds Impact fees for the Ariel Fire Truck have come in higher than expected and are increased to reflect the new construction. This completes the requested Budget Amendments for the fiscal year 2003/04. Please contact the Finance Department with any questions and/or concerns. 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