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HomeMy WebLinkAboutPacket 12-03-2002CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Aty of Cape Canaveral JCIL REGULAR MEETING TY HALL ANNEX we Cape Canaveral Florida TUESDAY acember 3, 2002 700 PM AGENDA CONSENT AGENDA 1 City Council Regular Meeting Minutes of November 19 2002 2 Resolution No 2002-48 Appointing an Alternate Member to the Planning and Zoning Board (W Schoenfeld) 3 Approval of Employee Christmas Bonuses 4 Approval of Outdoor Entertainment Permit for 7th Annual Reindeer 5K Run/ Walk For United Way of Brevard County ORDINANCES - 5 Ordinance No 18-2002 Amending Code Sections 110-46 110-62 and 110 137 Notice Procedures for Special Exceptions and Variances First Reading 105 Polk Avenue Post Office Box 326 Cape Canaveral FL 32920 0326 Telephone (321) 868 1220 FAX (321) 799 3170 www fcn state fl us/cape e mail ccapecanaveral@cfl rr com City of Cape Canaveral Florida City Council Regular Meeting December 3 2002 Page 2 RESOLUTIONS 6 Resolution No 2002-49 Addendum to the Sheriffs Contract for Additional Personnel and Equipment CONSIDERATIONS 7 Cooperative Purchase of Beach End Landscaping with Vila and Son Landscaping Inc in the Amount of $40 472 8 Review and Approval of the City Hall Complex Landscaping Plan 9 Review and Approval of the Annual Evaluation of the City Manager DISCUSSION 10 City Code Section 14-58 Beach Activities 11 City Park Basketball Court Configuration 12 Sewer Rates REPORTS 1 City Manager 2 Staff 3 City Council ADJOURNMENT Pursuant to Section 286 0105 Flonda Statutes the City hereby advises the public that If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting that person will need a record of the proceedings and for such purpose that person may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence nor does it authorize challenges or appeals not otherwise allowed by law Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerks office (868-1221) 48 hours in advance of the meeting CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue Cape Canaveral, Florida TUESDAY November 19 2002 700 PM MINUTES CALL TO ORDER ROLL CALL Council Members Present Jim Morgan Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Richard Treverton Lary Weber Robert Hoog Others Present Bennett Boucher City Manager Anthony Garganese City Attorney Susan Stills City Clerk Andrea Bowers City Treasurer Ed Gardulski Public Works Director Dave Sargeant Fire Chief CCVFD OLD BUSINESS ORDINANCES Second Public Hearin 1 Motion to Adopt Ordinance No 17 2002, Adopting the Amendments to the Annual General Fund, Sewer Enterprise Fund Special Revenue Funds and Expendable Trust Funds Budgets for the Fiscal Year beginning October 1 2001 and Ending September 30, 2002, for second reading Ms Bowers explained that the Council would be transferring the final amounts from all four quarters of the budget year into a final transaction She stated that there were minimal changes to the budget transfers Mayor Randels stated that the City received 103 percent more in revenue than budgeted There were no questions from the Council on the matter City of Cape Canaveral Florida City Council Regular Meeting November 19 2002 Page 2 Mayor Randels read the title of the ordinance in its entirety A motion was made by Mr Weber and seconded by Mr Morgan to adopt Ordinance No 17 2002 The vote on the motion carried 5 0 with voting as follows Mr Morgan, For, Mayor Pro Tem Petsos, For, Mayor Randels, For Mr Treverton, For and Mr Weber For PRESENTATION Larry Weber Mayor Randels acknowledged Mr Weber for many of his contributions to the City such as Patriots Park City-wide clean ups planting mangrove trees at the Manatee Sanctuary Park the Cape Canaveral Volunteers Brazilian pepper busts Make a Difference Day relocating and screening dumpsters assisting with the soccer field grant a Sea -Doo for Camp Chance recycling efforts and trash bash days Mr Morgan stated that he has been impressed with Mr Weber's decisions while on the Council and the work that he has done in the community Mr Treverton expressed that Mr Weber was instrumental in helping the Council reach consensus Mayor Pro Tem Petsos stated that Mr Weber was influential in spearheading many City projects He expressed the hope that Mr Weber continues with his work in the community Mr Boucher expressed that Mr Weber has been very supportive of the staff Mr Weber spoke and related that with the help of staff they were able to clear many dead fish due to a recent red tide He also thanked Waste Management for their assistance He stated that he and his spouse would continue to work in the community Mr Weber expressed his thanks to the Council staff Boards and volunteers OATH OF OFFICE Bob Hoog and Buzz Petsos City Attorney Garganese administered the Oath of Office to Bob Hoog and Buzz Petsos After the Oath of Office the Chair called for a brief recess Mayor Randels acknowledged Mr James Tuggle of Waste Management Inc Mr Tuggle thanked the Council for the opportunity to address the citizens of Cape Canaveral He told the audience to feel free to contact the company with any questions comments or compliments NEW BUSINESS BOARD MEMBER INTERVIEW Walter Schoenfeld Planning & Zoning Board Mayor Randels related on October 9th the Planning and Zoning Board recommended Mr Schoenfeld as an alternate member to the Board Attorney Garganese asked Mr Schoenfeld questions such as if he currently held public office had contracts with the City or had a family member on the Council Mr Schoenfeld replied no to all questions Mr Schoenfeld responded that he has been a resident since 1995 Mr Schoenfeld City of Cape Canaveral Florida City Council Regular Meeting November 19 2002 Page 3 responded to Attorney Garganese s question on what type of development would he like to see in the City of Cape Canaveral residential or commercial stating that both are interesting Mr Schoenfeld stated that his political related fob in the past was relative in his interest to serve on this Board Mr Morgan had no questions Mr Hoog also had no questions Mr Treverton expressed that Mr Schoenfeld his neighbor was very civic minded and would be an asset to the Board Mayor Pro Tem Petsos related that he liked the comment in Mr Schoenfeld s application in that he would give his time and energy to the Board Mayor Randels expressed that he liked Mr Schoenfeld s statement that success can be accomplished by working together Mayor Randels stated that working together is a key for this community Mr Schoenfeld thanked the Council for the time and input and he looked forward to working on the Board CONSENT AGENDA Mayor Randels asked if any Council member staff member or interested party desired to remove an item from the consent agenda for discussion City Council Regular Meeting Minutes of October 15 2002 3 Resolution No 2002-44, Reappointing Members to the Beautification Board (J Hale and E Mars) Mr Morgan requested to remove Item No 2 for discussion A motion was made by Mayor Pro Tem Petsos and seconded by Mr Morgan to approve Consent Agenda Items No 1 and 3 The vote on the motion carred 5-0 with voting as follows Mr Hoog For Mr Morgan, For Mayor Pro Tem Petsos, For Mayor Randels, For and Mr Treverton For 2 Resolution No 2002-43 Authorizing a Transfer and Assignment of Cable Television Franchise Jim Platte of Time Warner stated that the franchise would transfer cable assets from Time Warner Cable to Advanced Newhouse Attorney Garganese related that the company has an incentive program among the employees to rename the entity Mr Gene Petre resident asked if the new cable company would transfer a larger percentage of revenue back to the City Mr Platte stated that the company would work actively with the City and is a Reindeer Run participant Mayor Pro Tem Petsos asked if the amount of years on the franchise agreement could be opened at this time Attorney Garganese responded that the decision is to agree to the transfer of assets only and stated that the cable franchise agreement is up for renewal in 2004 Attorney Garganese recommends approval of this resolution in order to roll over all existing issues with the new company Attorney Garganese stated that Advanced Newhouse is a privately owned corporation Mayor Pro Tem Petsos stated that he would like to review all franchises in light of finding additional revenue sources Ms Shannon Roberts asked if there would be any loss of City of Cape Canaveral Florida City Council Regular Meeting November 19 2002 Page 4 options or service Mr Platte affirmed that no services would change For the record Attorney Garganese stated that approximately 4 000 Time Warner employees would continue employment with this transfer Mr Platte agreed that there would be no loss of fobs Mr Schoenfeld asked if this would allow for other franchise changes Mayor Randels related transferring cable services is standard practice similar to mortgage holding A motion was made by Mayor Pro Tem Petsos and seconded by Mr Treverton to approve Resolution No 2002-43 The vote on the motion carried 5-0 with voting as follows Mr Hoog, For, Mr Morgan, For, Mayor Pro Tem Petsos, For, Mayor Randels For and Mr Treverton, For RESOLUTIONS 4 Motion to Adopt Resolution No 2002-45 Appointing a Mayor Pro Tem Mayor Randels nominated Buzz Petsos as Mayor Pro Tem in Section One of the resolution for a term of one year A motion was made by Mr Morgan and seconded by Mr Treverton to approve Resolution No 2002-45 The vote on the motion carred 5-0 with voting as follows Mr Hoog, For Mr Morgan For Mayor Pro Tem Petsos For Mayor Randels, For and Mr Treverton, For 5 Resolution No 2002-46 Jefferson Villas — Phase II, Final Replat Mayor Randels read the Resolution No 2002-46 Mr Hoog stated that he objected to the project when it was first presented to the Board of Adjustment as a special exception He expressed concern regarding the repercussions from the neighbors and the potential for spot zoning through special exceptions Mr Hoog expressed that a special exception is given to a property owner to do something for which the project is not zoned Mayor Randels requested to place special exceptions on an agenda for further discussion Mayor Pro Tem Petsos recommended that the Planning and Zoning Board discuss the item first Mr Treverton inquired If there were any specific area on which to have the Board focus Mayor Randels requested that the Board look at mixed use and well as special exceptions Mr Morgan clarified that Mr Hoog s point might have been for the Council to review this issue Mr Boucher pointed out that the Planning and Zoning Board might find the subject matter too broad Mr Hoog stated that there are some areas in the City that are too commercial and if special exceptions are allowed to continue it would allow for a spot zoning He asked for a definitive line between residential and commercially zoned areas Mr Jim Hale Code Enforcement Board related that he favors commercial going to residential Mrs Judy Hale Beautification Board expressed that she thought it a plus to see diverse kinds of development Mrs Lee Vicidommi expressed that people make an City of Cape Canaveral Florida City Council Regular Meeting November 19 2002 Page 5 informed decision to live in a commercially zoned area She inquired as to why the opposition? Mr Hoog expressed that complaints were voiced and he would like to see some control of the development of North Atlantic Avenue Mr Boucher replied that he would have the City Planner prepare material for a discussion on special exceptions Mayor Pro Tem Petsos expressed that he would like for staff to give notice to the people in the area under discussion A motion was made by Mayor Pro Tem Petsos and seconded by Mr Morgan to approve Resolution No 2002 46 The vote on the motion carred 5-0 VWth voting as follows Mr Hoog, For, Mr Morgan, For Mayor Pro Tem Petsos, For Mayor Randels, For and Mr Treverton, For 6 Resolution No 2002-47, To Officially Name Cocoa Palms Avenue, Coconut Street Rattan Avenue, Sabal Avenue & Sago Circle in the City of Cape Canaveral Mayor Randels read the title of the resolution Mr Treverton asked Chief Sargeant for a report on the attempt to name the streets within the Cocoa Palms Mobile Home Park Chief Sargeant related that some residents were receptive and some were against Chief Sargeant replied to Mr Treverton that the resident s participated in naming the streets Chief Sargeant said that the residents could continue to use their existing address for one year Mayor Pro Tem Petsos inquired if the City would pay the cost of the signage Mr Boucher noted that a volunteer project to number the units would occur Council agreed by majority to pay for the street sign installation Attorney Garganese stated that the action is legal in that it is a valid municipal purpose Council directed staff to order and install the street signage A motion by Mayor Pro Tem Petsos and seconded by Mr Morgan to approve Resolution 2002-47 The vote on the motion carried 5-0 with voting as follows Mr Hoog For Mr Morgan For Mayor Pro Tem Petsos For, Mayor Randels For and Mr Treverton For CONSIDERATIONS 7 Emergency Medical Services Cost Shanng Agreement with Brevard County Mayor Randels stated that Chief Sargeant successfully negotiated an increase that would be shared with the Port Chief Sargeant provided background on the First Responder Agreement that began in 1998-99 He explained that once in the Emergency Medical Service business the County began assessing residents through their property tax bill Chief Sargeant related that they now receive a certain amount of funds through the County Since 1998 no raise was given however this year the Space Coast Fire Chiefs Association recommended 10% from the County Chief Sargeant reminded that in the previous year the City received 37 5 percent of this share and the Port received 62 5 City of Cape Canaveral Florida City Council Regular Meeting November 19 2002 Page 6 percent He said that the share increase would rise from $20 000 to $30 000 Chief Sargeant stated that the main objective in getting this money back was to get all of the cities implementing Advanced Life Services (ALS) Since 1998 County Wide 19 ALS units have been added He explained that Basic Life Support (BLS) includes Emergency Medical Technicians and defibrillation and Advanced Life Support provides comparative service to an ambulance such as providing drugs using advanced defibrillation and performing electrocardiograms Mayor Randels pointed out that 1 243 emergency calls were made this past year Chief Sargeant related that this year the County would station a second ambulance on the beach The existing ambulance is responding to from 17 to 25 calls per day Mayor Pro Tem Petsos inquired about the $6 000 consumables and asked if that cost would be divided with the Port Chief Sargeant affirmed that the cost is divided There would be an increase in the $3 000 cost next year however the City would also acquire additional $6 000 revenue back from the County Mayor Pro Tem Petsos commended him on acquiring the second ambulance on the beach Chief Sargeant explained the Automatic External Defibrillator in that the equipment is simplistic enough for a novice user to assist in emergency response A motion was made by Mr Morgan and seconded by Mr Hoog to approve the Emergency Medical Services Cost Sharing Agreement with Brevard County The vote on the motion carred 5-0 with voting as follows Mr Hoog, For Mr Morgan For, Mayor Pro Tem Petsos, For, Mayor Randels, For and Mr Treverton, For DISCUSSION 8 Sewer Rates Ms Bowers stated that she received a proposal from Burton and Associates that she distributed to the Council She also stated that the proposal was at a cost of approximately $16 000 to analyze costs in order gain revenue in the Sewer Fund Mr Morgan asked to discontinue discussion until the next Council meeting when more information is available REPORTS City Manager • Mr Boucher reported that with the passage of the police referendum amendments are needed to the Law Enforcement Services contract He distributed cost information for Council s review Mr Boucher related that the Public Service Aide would perform limited Code Enforcement on a trial basis for evaluation The contract amendment would be prepared for the next meeting • Mr Boucher announced additional deputies stationed in the overpass area to enforce the 35 mile per hour speed limit • Mr Boucher reported on what the Port planned to discuss in their meeting the land use study and also consideration of the Sheriff s contract • Mr Boucher also reported that Ms Shannon Roberts would work with the City Manager's office and NASA to acquire another space shuttle in front of City Hall City of Cape Canaveral Florida City Council Regular Meeting November 19 2002 Page 7 Mr Boucher related that the Port is near completion of the overpass project with the Department of Transportation If the City performs landscaping after that time it would require permits from the Department of Transportation Mr Gardulski stated that the existing sign could not be moved without breaking Mr Morgan stated that this is the reason for proper permitting from the City and asked if plans were available to which Mr Gardulski affirmed Council requests that the Port to complete its portion of the sign to their original plans and the City would proceed from that point Mayor Randels stated that the Port would stabilize the area and install sod Mr Nicholas asked if the Council would require Stottler Stagg to develop a new concept plan for the sign Mr Treverton expressed that he would like to see the Beautification Board determine a cost for the sign Mr Gardulski restated that structural drawings are available for Council s review Mr Boucher reported on the Fairvilla Al beautification project concept in exchange for a sign on the entranceway to the City Mr Morgan reminded of a previous concern in that altering the contract would jeopardize the settlement agreement Attorney Garganese replied that this would not compromise the settlement agreement Mr Boucher stated that this item would be placed on the Council meeting agenda in December Mr Gardulski reminded that an easement might be necessary on the Fairvilla property Mr Boucher reported on the Club Lido application The City Attorney and the City Planner are compiling a white paper study and they need Council s instruction on how the City would present its opinion Mr Boucher reported that the Reindeer Run is progressing well and will be held on Saturday December 14'h Mr Boucher reminded that the City has installed the new holiday banners and decorations Mayor Randels asked for trees trimmed near the poles 2 Staff Cdy Attorney • Attorney Garganese reported that his staff has compiled a new Code Enforcement compliance manual that outlines rules and procedures and includes new forms notices orders and proposed motions for various situations in Compliance with Chapter 162 • Attorney Garganese reported that he sent the City Manager a copy of a legal opinion on bicycles Generally he believes that the City Council would have some authority to adopt some regulatory scheme to license bicycles however based on his inquiry no other City currently licenses bicycles Secondly bicycles when driven on the City roadways are subject to the Uniform Traffic Laws and subsequent to State law children under 16 must wear a helmet Mayor Pro Tem Petsos asked if there is a separate area that addressed motorized bicycles Attorney Garganese replied that he could not address that issue without reference to the opinion • Attorney Garganese also reported on some of the upcoming ordinances o Such as the proposed amendment to Chapter 110 regarding Landscaping and Parking in C 2 zoning o An ordinance regarding Public Notice Requirement to Special Exceptions and Variance Applications o An ordinance to establish and release Code Enforcement Liens When the Code Board establishes a lien on a property such liens when recorded belong to the local goveming body He is proposing a two step procedural process in that the City City of Cape Canaveral Florida City Council Regular Meeting November 19 2002 Page 8 Manager can sign to release said lien if the applicant chooses to pay in full if the applicant chooses to reduce a lien they would have to come before the Code Enforcement Board who would make a recommendation to the City Council for a decision on whether to accept the reduction o Attorney Garganese reported on the concept of recouping the cost of sidewalk installation for new development The basic requirement is for new developments to construct sidewalks along the frontage Prior to the vacant property being developed the ordinance would read that the City could construct the sidewalk at the City expense Upon completion of the sidewalk by the City having the City Manager certify the cost of the sidewalk to the City Council and the City Council adopt a resolution agreeing to the cost incurred In addition in the resolution if multiple properties are involved the city will proportionately allocate the expense to the properties that have received the benefit of the sidewalk At such time that the property is developed the property owner would be required to pay as an impact fee the cost that was certified by the Council as an improvement With one reasonable additional requirement in the case where the property owner needed to modify repair or replace the sidewalk then the developer would be reimbursed for that cost Mr Treverton expressed concern with a developer destroying the sidewalk as part of construction Attorney Garganese replied that the City would be repaid for the cost Attorney Garganese referred to the Mayor's concern in that the City would install a sidewalk without the benefit of a site plan Ms Lee Vicidomini expressed a perceived discriminatory practice toward those who do not have development on a piece of property She stated that she did not see this as equitable AUDIENCE TO BE HEARD • Mr John Jordan inquired about the status of the feral cat ordinance Mayor Randels explained that the City Council would need to discuss the issue as a collective body Mr Jordan asked for any support that this governing body could show Mr Treverton asked Mr Jordan for a written statement Council members asked Mr Jordan to supply documentation to the City Manager • Mr Gene Petre thanked Mr Gardulski and Mr Boucher for their time to answer questions • Mr Gene Petre asked whom he could speak to about a park to play professional horseshoes Mr Petre was directed to contact Nancy Hanson Recreation Director • Ms Vicidomini related about plans to have a clambake and asked if there were an open fire ordinance Chief Sargeant stated that there is a state statute that prohibits open burning dunng turtle season however he enforces the Council s desire that does not permit open flame cooking on the beach 3 City Council Mr Morgan • No report Mr Hoog 0 Mr Hoog thanked the electorate for the opportunity to serve City of Cape Canaveral Florida City Council Regular Meeting November 19 2002 Page 9 Mr Hoog • Mr Hoog thanked the electorate for the opportunity to serve Mr Treverton • Mr Treverton asked to place the City Manager's evaluation on the next agenda Mayor Pro Tem Petsos • Mayor Pro Tem Petsos distributed the Space Coast League of Cities pnonties for the upcoming Legislative delegation • Mayor Pro Tem Petsos expressed that the Port was contemplating their own Law Enforcement service ADJOURNMENT The Chair adjourned the meeting at 10 00 P M Rocky Randels MAYOR Susan Stills CITY CLERK Meeting Type Regular Meeting Date 12 03 02 AGENDA H adi g Consent It m 2 N AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT RESOLUTION NO 200248 APPOINTING AN ALTERNATE MEMBER TO THE PLANNING AND ZONING BOARD DEPT /DIVISION LEGISLATIVE Requested Action City Council consider the appointment of Mr Walter Schoenfeld as an alternate member of the Planting and Zonmg Board Summary Explanation & Background Mr Schoenfeld was interviewed by City Council, and he was also recommended by the Planning and Zoning Board I recommend approval Exhibits Attached t Resolution No 2002 48 and supporting documents C>Ity M ger' Office Department LEGISLATIVE ca k m\mydo e a in\counc 1\meeting\2002\12-03 02\2002 48 doc RESOLUTION NO 2002-48 A RESOLUTION OF THE CITY OF CAPE CANAVERAL BREVARD COUNTY FLORIDA APPOINTING AN ALTERNATE MEMBER TO THE PLANNING AND ZONING BOARD OF THE CITY OF CAPE CANAVERAL FLORIDA PROVIDING FOR AN EFFECTIVE DATE WHEREAS the City Council of the City of Cape Canaveral Florida has by City Code Section 58 26 has created a Board known as the Planning and Zoning Board and WHEREAS it is now incumbent upon the City Council of the City of Cape Canaveral to appoint one (1) Alternate Member to said Board NOW THEREFORE BE IT RESOLVED by the City Council of the City of Cape Canaveral Florida as follows SECTION 1 Walter Schoenfeld is hereby appointed as an Alternate Member of the Planning and Zoning Board of the City of Cape Canaveral Florida with a term to expire on September 15, 2004 SECTION 2 This Resolution shall take effect immediately upon its adoption ADOPTED BY the City Council of the City of Cape Canaveral Florida this day of 2002 Rocky Randels MAYOR ATTEST FOR AGAINST Bob Hoog Susan Stills CITY CLERK Jim Morgan Buzz Petsos Rocky Randels APPROVED AS TO FORM Richard Treverton Anthony Garganese CITY ATTORNEY ;ity of Cape Canaveral to tsennett tsoucner airy lvianager Susan Stills City Clerk From Bea McNeely Chairperson Planning & Zoning Board Re Interview of Prospective Board Member Walter Schoenfeld At the Planning & Zoning Board meeting held on October 9 2002 the Board members interviewed Mr Schoenfeld and recommended that the City Council appoint Mr Schoenfeld as an alternate member This will allow him to gain experience and knowledge of the city zoning regulations comprehensive plan history of existing new future and ongoing projects (i e site plans plats special exceptions) and planning issues Thank you for your consideration 105 Polk Avenue Post Office Box 326 Cape Canaveral FL 32920 0326 Telephone (321) 868 1220 FAX (321) 799 3170 www fcn state fl us/cape e mail ccapecanaveral@cfl rr com Loardapp " "°'�� �� Z' Page 1 of 2 City Council I City Hall I Home Page City of Cape Canaveral City Board Application Please Print and Fax to Our Office at (321) 799 3170 Applicant Name 04LTC-9 9C tAO i g FG L 9 Home Telephone 3Z/ '19-9-41137 Home Address '1/.i �/,A/ Co Lh/ 4 �%G= ei Iy'14 (,/ C- /J C -- Business �� j/gyp Business Telephone Office Address Brief Description of Education and Experience G7 Are you a registered voter? Yes !/ No Have you been a resident of the City for 12 months or longer? Yes /,-' No Do you currently hold a public office9 Yes No !� Are you presently employed by the City? Yes No !/ At the present time do you serve on a City Board? Yes No At the present time do any of the following relatives of your serve on the City Council father mother son daughter brother sister uncle aunt first cousin nephew niece husband wife grandparent g-andchild father in law mother in law son in lav, daughter in law brother in lav, sister in lav, stepfather stepmother stepson stepdaughter stepbrother stepsister half brother or half sister? Yes No At the present time do any of the following relatives of yours serve on any other City board commission or special district spouse parent child grandparent or sibling of the whole or half blood9 Yes No tl http //www myflonda com/cape/boardapp html 4/12/02 boardapp Page 2 of 2 Please specify on which City Board you are interested in serving (Indicate Preference 1 st 2nd 3rd etc ) Beautification C d E f m t* Library 2 Board of Adjustment* Comm ty App Planning & Zoning B s ss&C It D I pment Co stru t o Bo d f Add tm t & App Is Recreation *Members of these Boards are required to complete Financial Disclosure Form upon appointment to said Board andprior to July 15th of each year following the initial appointment while still a member of said Board Please list what you feel are your qualifications to serve as a member on one of the City s Boards 1 4201-14-D A,IK6 9"-D 19 eP�'fN FI D(0 7'r1C P4 NN.ln C- �UJYih� C— , a,41—> P f %D 61Y47— eW6- -n-,r X Z A Age'-' t 7 ,x C 1-0 7fr c Co/" M J PA T-1 16 W 14104 � �i Al,&- i 114VC FA 4EV 6C- k& 7-H,67 )Cfi--t d 0 1:::7 a I dkc- E1'(6-f C^[=.-e,n C, _lam C )O,,,' o /—LIZ ' Fe IP4 k PAk 7- 1 t THS RA A&r 1/14- 4 6 U F I e,7-/ 70 06-42 4) t le cc i trrJ7 Cy41 i / /Y /7 Jr « V 0 ( if 4, Z 0 N `T H rg i Ld C= /a t.4-- C n N) Would you consider serving on another City Board other than the one(s) you have selected on the front of this form" Yes �No Applicants Signature 4(m.�,_, Date 2, PLEASE NOTE • Initial appointment to any City Board is subject to City Council approval following a brief interview before the City Council at a regularly scheduled meeting • Your application will remain effective for one year from the date of completion • If you should have any questions regarding the completion of this application please contact the City Clerk s Office at 868 1221 J9 P O �= Ar.M jolt01 �i Carr % riX(�/1vv d a �►� ���7L /an a >-i t/a� N� �z �- -77y"V/te.S http //www myflonda com/cape/boardapp html I 105 Polk Avenue Cape Canaveral FL 32920 P O Box 326 321-868 1220/1221 321 8681248 Memo TO: Morris Reid Building Official n oi. Susan Stills City Clerk,=6:��. Q Susan Chapman Administrative Assistant to the Building Official (w/Attachment) n, i August 28 2002 Re: Prospective Planning & Zoning Board Applicant Morris Please schedule this perspective applicant for an interview with the Code Enforcement Board at their next meeting A copy of the application is attached to Susan s memo Thank you 1 Meeting Type Regular Meeting Date 12 03 02 AGENDA REPORT AGENDA H admg Consent Item 3 N City Man is Office CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSENT APPROVAL OF EMPLOYEE CHRISTMAS BONUS DEPT /DIVISION LEGISLATIVE Requested Action City Council consider approval of the employee Christmas bonus Summary Explanation & Background This is a budgeted item, and I recommend approval Exhibits Attached Bonus List City Man is Office Department LEGISLATIVE 1.. ..z., ........ a. X 11- %—e V uy \LVVG \1L 03 VL \bonus doc $ 2002 CHRISTMAS BONUS EMP Hire Fund and Fund # Fund # Fund # # Name Year 2002 Account Number 001 105 401 1003 Boucher Bennett C 1981 34000 001 02 23800 10200 1013 Bowers Andrea L 1995 12750 001 02 8925 3825 1118 Daine Linda J 1998 8500 001 02 5950 2550 1005 McIntire Kim 1993 16000 001 02 11200 4800 1146 Haas Virginia 2001 4000 001 02 2800 1200 1009 Stills Susan 1994 14500 001 02 101 50 4350 1111 Puleo Cheryl 1993 14750 001 02 10325 4425 1121 Dunne Paula 1998 7250 001 04 7250 1034 McElreoy Anne R 1997 8750 001 04 8750 1135 Peterson Stazie 1999 5750 001 04 5750 1051 Chapman Susan L 1989 22000 001 06 22000 1131 Reid Morris 1999 7000 001 06 7000 1152 Malorey Todd 2002 2500 001 06 2500 1150 Watson Jim 2002 1250 001 06 1250 1144 Bubb Thomas 2001 4000 001 06 4000 1018 Barker Scott A 1996 11500 001 07 11500 1106 Daine Francis 1995 13000 001 07 13000 1007 Davis Timothy J 1996 11500 001 07 11500 1103 Dawson Cathy 1991 19000 001 07 19000 1107 Evans II Donald W 1990 20500 001 07 20500 1104 McKee Kay O 1991 19000 001 07 13300 5700 1019 Richart Michael 1992 17500 001 07 17500 1147 Robins Glen 2001 4000 001 07 4000 1012 Akery Carl R 1966 56500 401 10 56500 1061 Bandish Walter M 1990 19000 401 10 19000 1136 Barger Max 2000 5500 401 10 5500 1102 Clark June A 1986 26500 401 10 26500 1145 Cooper Chester 2001 4000 401 10 4000 1062 Cordero Carlito 1998 7000 401 10 7000 1063 Dasno Barbara E 1990 19000 401 10 19000 1156 Demes Gregory A 2002 2500 401 10 2500 1023 Dujardm Thomas R 1996 11500 401 10 11500 1056 Fox Raymond W 1989 22000 401 10 22000 1029 Gardulski Edward 1997 10000 401 10 1500 1500 7000 1129 Hardy Cathy 1999 7000 401 10 1050 5950 1039 Huston Marianne 1998 8500 401 10 1275 1275 5950 1020 Marks Helen P 1996 11500 401 10 11500 1065 McCormack Larry 1991 19000 401 10 19000 1011 Prince Paul E 1989 22000 401 10 22000 1068 Taylor Melton J 1992 17500 401 10 17500 1045 Veenstra Kenneth 1990 20500 401 10 20500 1148 Sarakos Bill 2001 4000 401 10 4000 1138 Hammons Michael 2000 4250 001 11 4250 1120 Carrigan Barbara 1998 7250 001 11 7250 1125 Fulton Brenda 1999 5750 001 11 5750 1032 Hanson Nancy L 1978 38500 001 11 38500 1113 Latherow Delores 1997 8750 001 11 8750 1037 Norman Francoise 1983 29750 001 11 29750 1043 Welton Donna 1986 25250 001 11 25250 TOTAL 6 920 00 3 652 75 8475 3 182 50 Total 6 920 00 Meeting Type Regular Meeting Date 12 03 02 AGENDA H a(h g Consent It m 4 N Outdoor Entertainment Permit AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT OUTDOOR ENTERTAINMENT PERMIT FOR SEVENTH ANNUAL REINDEER 5K RUN/WALK FOR UNITED WAY OF BREVARD COUNTY DEPT /DIVISION ADMINISTRATION Requested Action That the City Council approve the permit for this event Summary Explanation & Background See attached application for details The route is the same as 2000 I recommend approval Exhibits Attached Outdoor Entertainment Permit City M ge s Office Department ADMINISTRATION u..yuwu..-.w 10.y w...Gil UllWtlllg%4VVL XI L-.)-U/VCMUeeir QOC. CITY OF CAPE CANAVERAL, FLORIDA APPLICATION FOR SPECIAL OUTDOOR ENTERTAINMENT PERMIT Permit No CSO %b Date %n - 2\ - The applicant or representative agrees to be on site at all times empowered with authority over all aspects of the event and empowered to act for the applicant Name of Applicant '�Syj-a nm 600tY) i►'iri Title �. l,cW i t►')'1Uy�) Ccx"�(rs Firm _�►'1I�[� �� 0� I.J��� IJ Address b-1—Dixon 15W CA) U)g -Ft 5' y --Z-- Telephone( 32.1) L 31 - 27go FAX 37.1 J 10 3 '%DCS i Local Contact (!bares alD a boyL-) Title Local Address (if different from above) "�)Olrht Type of Event K K.G A / Vj 0-0(-- — rid r -OAS G 1— Event Date(s) in Cape Canaveral c_ ' Qt(e M6 -C I— Location(s) Date(s) Time act1c,pa'-)r &a ' l' 30OLU-It doo-" Attach map(s) indicating event area and designated parking areas raffic Control ' se of Police/Fire Rescue Equipment StreetClosing (-,e e mi r,& hey ,,,.V)OVehicles/Equipment on Beach OOther XVehicle Parking on City Property �''Wlwr�Mvm. N" -a 'D - V-"4- k V� Q V \ eni..J — P 1M,P 1` ova By signing this application the applicant acknowledges and agrees to the following provisions INSURANCE A written public liability insurance policy insuring the person staging promoting or conducting the outdoor entertainment event against any and all claims and demands made by any person for injuries received in connection with the staging promoting conducting or attendance of or at the outdoor entertainment event written within limits of not less than $300 000 00 damage or injury to any one person for bodily injury or otherwise plus $25 000 00 damage to property and for not less than $500 000 00 for damages incurred or claimed by more than one person for bodily injury or otherwise plus $50 000 00 for damages to property The original or duplicate of such policy shall be attached to the application for a special outdoor entertainment permit together with adequate evidence that the premiums are paid Name of Insurance Co Expiration Date Policy No II PROMOTIONAL AUTHORIZATION Permittee authorizes the City of Cape Canaveral to utilize Permittee s name and project for public relation purposes and other media related purposes III EXPENSES/FEES The applicant agrees to pay the City in advance for any services provided by the City at the City s usual rates and any other permit fees that may be applicable to the particular production as required by the City of Cape Canaveral IV EXEMPTIONS Non profit organizations may seek a waiver of any of the outdoor entertainment code requirements if the sections waived dealing with the health safety and welfare of those in attendance as well as the general public have been otherwise provided for as required by said code List any exemptions you are seeking 2- QAP a v�- �A-V -Q- - 4 o`er U "3a L(f �� ) Yly nGuu CGi f?��vj Date , `f /y L Applic t or Repr ent tive/Tit e ` Approved by City of Cape Canaveral City Representative s Name �Q hh Pyy\ C hi Cl( a Title `S�A Mn R& ,d R Signature Applicants shall keep a copy of this approved permit and attachments on the day of the event within the City of Cape Canaveral For further information please contact City of Cape Canaveral Bennett C Boucher City Manager 105 Polk Avenue Cape Canaveral FL 32920 Phone (321) 868 1230 Fax (321) 868 1224 kMLSE'v1E\TS -L\D EN—ERTAIN—YIENTS ARTICLE I IN GENERAL Secs 10 1-10 25 Reserved ARTICLE II AISEMENT DEVICE CODE* Sec 10 26 Adopted (a) The Standardusement Device Code 1985 edition published the Southern Building Code Congress Internati nal Irc is adopted by reference as though itre copied fully in this article (b) Wheneverthe to m administrative authority or official is sed in the amusement device code adopted in this ection it shall be con strued to mean the buildinofficial of the city or his authorized representatite (c) Any person who shall violate or who shall fail to comply with the cod adopted in this sec tion or who shall violate or fail to comply with any order or regulation m de under the code adopted in this section or w shall build in vio lation of any detailed statem nt or specifications or plans submitted and appro ed under such code or any certificate or permit is ed under such code shall for each and every such violation and non compliance respectively be nuinished as provided in section 1 15 (Code 1981 H 628 01-628 03) Sec 10 27 Amendments The amusement device code adapted in section 10 26 is amended as follows 11 (1) Section 108 1 is amended to #ead as follows A.ppointment There is hereAy established a board to be called the const ction board of adjustment and appeals w ch shall con sist of five members The b t d shall be appointed by the city council (21 Section 108 2 is amended to read as follows 108 2 Membership and Terms Cross reference—Code enforcement § 2 246 et seq § 1046 108 2 1 Membership 'Members of the con struction board of adjustment and appeal houldbe composed of individual., with owledge and experience in the technical co es such as deign professionals contrac for or building industry representatives A bo d member shall not act in a case in which he has a personal or financial in terest 10822\ers e terms of office of the board mll be two years from the date of at Continued absence of any merequired meetings of board shdiscretion of the city council such member subject to immediafrom office 108 2 3 Secretary o Board The building official or designee sh 1 act as secretary of the board and shall m\aember etailed record of all of its proceedings shall set forth the reasons for its decie vote of each member the absence and any failure of a member t (3) Section 108 3 is amended to rehd as follows 108 3 Quorum and voting A mple ma jority of the board shall conitute a quorum Secs 10 28-10 45 Reserved .ARTICLE III OUTDOOR ENTERTAINMENT' DIVISION 1 GENERALLY Sec 10 46 Definitions The following words terms and phrases when used in this article shall have the meanings as cribed to them in this section except where the content clearly indicates a different meaning Outdoor entertainment events means any gath ering of groups or persons for the purpose of par tCross references—Code enforcement § 2 246 et seq parks and recreation ch a4 streets sidewalks and other public places ch 66 buildings and building regulations ch 82 zoning ch 110 CD10 3 § 10 46 CAPE CANAVERAL CODE ticipating in viewing observing watching or lis tening to entertainment which consist of musical renditions sporting contests or events festivals or other entertainment not conducted within a completely enclosed structure (Ord No 23 92 § 1(729 01) 12 1 92) Cross reference—Defirutrons and rales of construction gen erally § 12 Sec 10 47 Compliance with other laws The staging promoting or conducting of an out door entertainment event shall be in full and com plete compliance with all zoning and land use laws in subpart B of this Code beverage license laws and other laws ordinances and regulations apply cable to the city (Ord No 23 92 § 1(729 04) 12 1 92) Sec 10 48 Penalties for violations (a) Any person who violates disobeys omits neglects or refuses to comply with or who resists the enforcement of any of the sections of this ar title shall be punished as provided by section 115 (b) The city council may revoke the special out door entertainment permit granted and shall im mediately notify the city treasurer to revoke any occupational license upon the occurrence of any violation of this article (Ord No 23 92 § 1(729 07) 12 1 92) Sec 10 49 Occupational license required It shall be unlawful for any person to stage promote or condu& any outdoor ente-tarnment event in the city unless he shall have secured an occupational license as provided for in section 70 88 which occupational license shall be issued only after issuance of the special entertainment permit by the city council (Ord No 23 92 § 1(729 02) 12 1 92) Cross reference—Occupational hcense taxes § 70 88 Sec 10 50 Exceptions The city council shall have the right to waive the applicability and necessity of any of the sec tions of this article to any outdoor entertainment e-,, ent sponsored by the recreational boards estab lashed by the city or any outdoor entertainment event promoted by a nonprofit organization asso ciation or group if such outdoor entertainment event of such organization association or group has been sanctioned or approved by the council Such sanction and approval of an outdoor enter tainment event promoted by such organization as-ociation or group shall be based upon a suffi tient showing that the sections waived dealing with the health safety and welfare of thooe in attendance as well as the general public have been otherwise provided for as required by the applicable standards set forth in this article (Ord No 23 92 § 1(729 08) 12 1 92) Secs 10 51-10 60 Reserved DIVISION 2 PERMIT Sec 10 61 Required Any person desiring to stage promote or con duct any outdoor entertainment event within the corporate limits of the city shall first secure a special entertainment permit from the city council (Ord No 23 92 § 1(729 03(A)) 12 1 92) Sec 10 62 Application An application for a special outdoor entertain ment permit shall be submitted in writing to the city council on forms provided for this purpose at least 45 days in advance of the date of commence ment of the outdoor entertainment event for which the permit is requested in order to permit the council to evaluate the application in an orderly and expeditious manner The application shall con tain the plans documents and information speci fled in this section No permit shall be issued by the council until receipt and approval of all plans documents and information and until the following minimum conditions are met or such higher con dations as required by the council upon a review of any unique problems contained in the plans doc uments and information are met CD10 4 (1) Adequate plans for site construction sani tation facilities sewage disposal garbage and refuse disposal drainage floodlighting during darkness insect and rodent control water supply and food service For the pur poses of evaluating such plans the stan dards established by the rule. of the state A-M,SEMENTS AND ENTERTAINMENTS § 1062 division of health in the aru ary code of the state shall be con idered as minimum requirements For the purposes of this ar title part IV chapter IOD 25 excluding sec tion 20 077 25 078 25 079 20 080 of the Florida Administrative Code and any suc ceeding rule regulation or law shall be con sidered specifically applicable to the oper ation of an outdoor entertainment event In evaluating the plans the council shall also consider the applicability of F S ch 386 part I and such other provisions of law the sanitary code or local ordinances as it may deem necessary in the interests of the public health and welfare (2) An adequate geographic description and scale map or plan of the festival site showing the location of all required facih ties including adequate traffic control and parking facilities outside the performance area Such plans shall provide for at least one parking space for every five patrons and for safe transportation of the patrons from the parking area to the performance area No motor vehicle shall be permitted outside the designated parking area ex cept when necessary to ensure compliance with this article (3) An adequate plan for medical facilities There shall be provided one physician li censed in this state on duty at all times for every 2 000 patrons one nurse licensed in this state on duty at all times for every 1 000 patrons one bed or cot for every 200 patrons complete and sterile supply of med icines bandages medical compounds med ical instruments serums tape and such other supplies as are necessary to treat ad verse drug reactions cuts bruises abra bions bites fractures infections and other injuries commonly connected with such out door activities (4) An adequate plan for internal security traffic control communications fire protec tion and emergency services including am bulance _ervice in and around tht- event area Such plan shall provide for at least one person professionally trained in secu CD10 o rity and traffic control on duty at all times for every o00 patrons with no security per sonnel working more than one eight hour shift in any 24 hour period The plan shall include a detailed description of the plan of security traffic control communications fire protection and emergency services in cluding ambulance service to be used and how it is to be implemented and a detailed background on the training and ability of the personnel to be used in implementing such plan (5) A full and complete disclosure of the Finan tial backing of the outdoor entertainment event including the names of all persons with a direct or indirect financial interest in the staging promoting or conducting of such event whether such interest be by virtue of ownership in any entity staging promoting or conducting such event status as an employee of any person staging pro moting or conducting such event or any in volvement by which such person stands to gain or lose financially from such event (6) The names of all persons or groups who will perform at the outdoor entertainment event and executed copies of all contracts or agree- ments with such persons or groups (7) The names of all persons who will provide products materials or services other than entertainment to or at the outdoor enter tainment event and executed copies of all contracts or agreements with such persons (8) The exact date and time of commencement and the exact date and time of the conclu sion of the outdoor entertainment event No event shall begin before 10 00 a in or end after 10 00 p m (9) A written public liability insurance policy insuring the person staging promoting or conducting the outdoor entertainment event against any and all claims and demands made by any person for injuries received in connection with the staging promoting con ducting or attendance of or at the outdoor entertainment event written within hmitz. of not less than $300 000 00 damage or in § 10 62 CAPE CAN WERAL CODE jury to any one person for bodily injury or otherwi-e plus $25 000 00 damage to prop erty and for not less than $000 000 00 for daanages incurred or claimed by more than one person for bodily injury or otherwise plus $50 000 00 for damages to property The original or duplicate of such policy shall be attached to the application for a special outdoor entertainment permit together with adequate evidence that the premiums are paid (10) Such additional conditions criteria or de- tailed specifications for the special enter tainment permit established by resolution of the city council as the council may deem necessary to carry out the intent of this ar ticle for the protection of the public health morals safety and general welfare in eluding insurance coverage in addition to the amounts and types of coverage specs fied in subsection (9) of this section (Ord No 23 92 § 1(729 03(B)) 12 192 Ord No 8 94 § 1 2 1 94) Sec 10 63 Fee The city council shall assess upon the filing of the application for an outdoor entertainment permit a minimum nonrefundable fee per day es tablished by resolution of the city council and set forth 1n appendix B to this Code (Ord No 23 92 § 1(729 05) 12 1 92) Sec 10 64 Cash -leanup bond Any person holding a special outdoor entertain ment permit shall deposit with the city treasurer a cash bond in the amount of $500 00 The cash bond shall be for the expense of cleaning up any debris paper litter or trash left by the patrons at the outdoor entertainment event or by the holder of the permit or his agents employees or contrac tors The cash bond shall be returned to the holder of the permit upon certification by the city man ager that all debris paper litter or trash ham been removed from the premises on which the outdoor entertainment event was held within 24 hours from the designated conclusion time of the out door entertainment event and that no damage has been done to the streets sewers structures trees and shrubbery on such premise., or the adjoining property Lpon failure of the holder of the permit to complete such cleanup or repair such damage within the 24 nour time period the city hall have the right to forthwith take such corrective action as it may deem necessary and to deduct the cost of cleanup or repair from the amount of the cash cleanup bond (Ord No 23 92 § 1(729 06) 12 1 92) Secs 10 65-10 85 Reserved ARTICLE IV ADULT ENTERTAINMENT* DIVISION 1 GENERALLY Sec 10 81% Definitions The follow\1n rds terms and phrases when used in this shall have the meanings as cribed to thehis section except where the context clearcates a different meaning Adult arcade meNs an establishment where for any form of consid ation one or more motion picture projectors slide rejectors or similar ma chines for viewing by f1VXor fewer persons each are used to show films mot on pictures video cas settes slides or other photo aphic reproductions which are characterized by a hasis upon the de piction or description of specif a sexual activities or specified anatomical areas Fo the purposes of this article adult arcade is 1nclu ed within the definition of adult motion picture t ater Adult bookstore means a place that'! "s hat"s or of fers for sale for any form of consideratio adult materials the gross sale of which represent more than ten percent of the gross sales of the pla or that comprises more than ten percent of the 1n vidual items it displays on the premises as it Cross references—Code enforcement 12-246 et seq reg ulations regarding nudity on alcoholic beverage establish ment premises § 6 2^ public nudity prohibited § o0 2 occu pational license taxes § 70 66 et seq zoning ch 110 adult entertainment establishments permitted by special exception in the M l light industrial and research and development dis tnet § 110 354 CD 10 6 Certificate of Insurance -Pie Compary malcatea --low c --fl s i. at tl e rss a ce atfo aed y ne policy or policies numbered a -a below is in force as of the etrective cote o tnts e4lTtate This CPQ i lcate o insurar.e noes -lot orne a a t r otherwise alter the Terms and Conditions of Insurame coverage contained in any policy or policies nurnaerac ano described below Certificate Holde s Name G dry z:*s insureds Name and Address 2002 REINDEER RUN UNITED WAY OF BREVARR INCORPORAT;ZD CITY OF CAPE CANAVERAL 937 DIXON BOULEVARD PO BOX 326 COCOA FL 32922 CAPE CANAVERAL FL 32920 --- TYPE OF INSURANCE �.i ,C- POLICY NUMBER AND E FECTIVE ISSUING COMPANY DATE r`CUCu EXPIRATION LIMITS Ot- LIABIL T DATE ( Limits At Inception Q Umbrella Form 77 80-492146 3001 02 28 02 02 28 03 ® GENERAL LIABILITY NATIONWIDE MUTUAL STATUTORY I IRA1Ta General Aggregate $2 000 0'7 INSURANCE COMPANY Bodily Inj ry Eacn Ac a t and Pr Comp Op Ag $1 DOu ❑ Premises Operations by accident 4 Bodily Injury Eac Erro c Eacti Oc ar ence at 00 ❑ Products Completed Operations ❑ Employers Liability Any One Person/Org INC JJED by Disease Bod ly Injury Policy Lim IN EACH OCCURRENCE (ABOVE) ® Personal & Advertising Injury Any One Person $5 000 00 ® Medical Expense by Disease Any One Fire $50 000 00 ® Fire Damage Legal []Other Liability © GARAGE LIABILITY PREMISES AUTOMOBILE LIABILITY # ❑ BUSINESS AUTO ❑ GARAGE ❑ Owned ❑ Hired ❑ Non Owned # Fill in Either Combined Single Limits or Split Limits EXCFSS ABILITY Each Ac. can Bodily Inj4ry (Each Peron (Each Ac—c 1 Property Damag (Each Accident) Combined S ngle f Lim t insurance -i force only for hazards nd ated by X Description of Operations/Locations/ADDITIONAL INSURED Vehicles/Restrictions/Special ItemsADDITIONAL INSURED r � 44lIaFr °` Authorized Representative Date Certificate Issued Countersigned at Cas 3640-A (9-89) b d GLSZ—BE Lcl✓ Roua2d sauor uwiy 'v? a ?0 So J cm�ivr., w c Q Umbrella Form Aggrega e ❑ Workers Compensation STATUTORY I IRA1Ta Bodily Inj ry Eacn Ac a t and by accident 4 Bodily Injury Eac Erro c ❑ Employers Liability by Disease Bod ly Injury Policy Lim by Disease insurance -i force only for hazards nd ated by X Description of Operations/Locations/ADDITIONAL INSURED Vehicles/Restrictions/Special ItemsADDITIONAL INSURED r � 44lIaFr °` Authorized Representative Date Certificate Issued Countersigned at Cas 3640-A (9-89) b d GLSZ—BE Lcl✓ Roua2d sauor uwiy 'v? a ?0 So J Meeting Type Regular Meeting Date 12 03 02 T CfTY OF CAPE ANAYERAL AGENDA Headi g Ordinances It m 5 N variance is sought before the Planning and Zoning Board and Board of Adjustment AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT ORDINANCE NO 18 2002 AMENDING CODE SECTIONS 11046 110 62 AND 110 137 NOTICE PROCEDURES FOR SPECIAL EXCEPTIONS AND VARIANCES DEPT /DIVISION P&Z/GROWTH MANAGEMENT Requested Action City Council consider at first reading the adoption of Ordinance No 18 2002 providing for notice to affected property owners in land use matters and establishing procedures to provide notice as recommended by the Planning and Zoning Board Summary Explanation & Background This ordinance requires notice to property owners within a 500 foot radius of where a special exception and/or variance is sought before the Planning and Zoning Board and Board of Adjustment I recommend approval at first reading Exhibits Attached t City Attorney s memo Ordinance No 18 2002 City Ma is Office Department P&Z/GROWTH MGMT BROWN, WARD, SALZMAN & WEISS, P A Usher L Brown Suzanne D Agresta Anthony A Garganese Gary S Salzman John H Ward Jeffrey S Weiss Board Certified Civil Trial Lawyer Board Certified Business Litigation Lawyer Board Certified City County & Local Government Law Attorneys at Law Offices in Orlando Kissimmee Cocoa & Viera November 8 2002 Mr Bennett Boucher City Manager City of Cape Canaveral 105 Polk Avenue Cape Canaveral FL 32920 Re Ordinance Courtesy Notices Special ExceptionsNariances City of Cape Canaveral General Our File No 513 001 Dear Bennett Debra S Babb Jeffrey P Buak John U Biedenharn Jr Joseph E Blitch Jennifer A Michael Todd K Norman Michelle A Reddin Vincent E Scarlatos Erin J O Leary Of Counsel Please find enclosed for your review and comment a proposed ordinance as requested by the City Council which provides for written notice of pending applications for special exceptions variances or zoning changes to affected property owners If the same meets with your approval the matter may be placed upon the next City Council Agenda for the November 19 2002 meeting As you will recall this ordinance requires a property owner who is requesting a special exception variance or zoning change to provide the names and addresses of all affected property owners within a five hundred (500) foot radius of the property The City Clerk s office is to provide notice to the affected property owners of the date time and location of the Planning and Zoning Board at which the request will be considered The notice will further describe the role of the Planning and Zoning Board and that final approval or denial will ultimately be before the Board of Adjustment or City Council as the case may be 225 East Robinson Street Suite 660 P O Box 2873 Orlando Florida 32802 2873 Orlando (407) 425 9566 Fax (407) 425 9596 Kissimmee (321) 402 0144 Cocoa & Viera (866) 425 9566 Website www orlandoiaw net Email firm@orlandolaw net Mr Bennett Boucher City Manager November 8 2002 Page 2 If you have any questions regarding this matter please do not hesitate to call our offices Very truly yours J 4Jrey P Buak tant City Attorney JPBIjd F 1Lawyer1jeffblCity of Cape Canavera[kCorrespondencelBoucher_OrdPropOwnr Notif_Ltr110902 wpd ORDINANCE NO 19-d'0091 AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, FLORIDA, AMENDING CODE SECTIONS 110 46, 110 62, AND 110-137, PROVIDING FOR NOTICE TO AFFECTED PROPERTY OWNERS IN LAND USE MATTERS, ESTABLISHING PROCEDURES TO PROVIDE NOTICE, PROVIDING FOR THE REPEAL OF PRIOR CONFLICTING ORDINANCES AND RESOLUTIONS, PROVIDING FOR INCORPORATION INTO THE CODE, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS the City is granted the authority under § 2(b) Art VIII of the State Constitution to exercise any power for municipal purposes except when expressly prohibited by law and WHEREAS the City currently provides courtesy notices to all property owners of record falling within a radius of five hundred (500) feet from any property seeking a variance or special exception under the zoning provisions of Chapter 110 of the City Code of Ordinances and WHEREAS the City adopted Ordinance No 09 2002 requiring that notice be given by the City to any property owners of record whose property falls within five hundred (500) feet of any proposed changes to a zoning district boundary in order to further allow the receipt of comments from its citizens in the course of considering zoning matters and WHEREAS the City believes that making such requirement mandatory for the consideration of special exceptions and variances under the City Code of Ordinances will encourage citizens to participate in the consideration of such matters and will further protect the health safety and general welfare of the citizens of the City and WHEREAS, although it is the City Council s desire to require the aforesaid public notice in furtherance of the interests stated herein it is not the intent and purpose of this ordinance to create a cause of action against the City if the City or any person fails to provide the notice for any particular variance or special exception application approved or denied by the City BE IT ORDAINED by the City Council of the City of Cape Canaveral, Brevard County, Florida as follows Section 1 Recitals The foregoing recitals are hereby fully incorporated herein by reference as legislative findings and the intent and purpose of the City Council of the City of Cape Canaveral City of Cape Canaveral Ordinance No Page 1 of 5 Section 2 Code Amendment That sections 110 46 110 62 and 110 137 of the Code of Ordinances City of Cape Canaveral Florida are hereby amended as follows (underlined type indicates additions and strikeout type indicates deletions while asterisks (* * *) indicate a deletion from the Ordinance of text existing in sections 110 46 110 62 and 110 137 It is intended that the text in sections 110 46 110 62 and 110 137 denoted by the asterisks and set forth in this Ordinance shall remain unchanged from the language existing prior to adoption of this Ordinance) A Sec 110 46 is amended as follows Sec 110 46 Application procedures The property owner for which a special exception is sought shall provide the names and addresses of all Affected Property Owners to the City at least fifteen days in advance of the planning and zoning board meeting For the purpose of this section, an Affected Property Owner or Owners shall mean any property owner of record owningproperty which hes within a radius of five hundred (500) feet from any boundary of the property for which a special exception is sought as reflected in the survey or that portion of the map maintained by the tax assessor reflecting the boundaries of the parcels affected (4) A notice shall be prepared and mailed by the Office of the Crty Clerk using certified mail to all Affected Property Owners, stating the time, date, and location of the planning and zoning meeting and further indicating the role of the planning and zoning board is advisory in nature and that final adimmstrative approval or denial will be before the board of adjustment at a subsequently scheduled meeting_ provided however, that failure to receive such notice shall not affect any action or proceeding taken hereunder or constitute a defect upon winch any claim can be made against the City_ (5) When any proposed special exception hes within five hundred (500) feet of the boundary of any property under another government s jurisdiction, notice shall be forwarded to the governing body of the appropriate government authority in order to afford such body an opportunity to appear at the hearingand nd express its opinion on the effect of said proposed special exception (3-)� Notice shall be given at least 15 days in advance of the public hearing before the board of adjustment The owner of the property for which a special exception is sought or his agent shall be notified by certified mail Notice of such hearing shall be posted on the property for winch the special exception is sought and at the city hall and shall be published in a newspaper of regular circulation within the city City of Cape Canaveral Ordinance No Page 2 of 5 f5)(7) Any party may appear in person or may be represented by an agent or attorney at the public hearing (6)M The board of adjustment shall make such findings as it is empowered to make under the various sections of this chapter but in no case shall the board of adjustment grant a special exception that in any way adversely affects the public interest B Sec 110 62 is amended as follows Sec 110 62 Applications procedures The property owner for which a variance is sought shall provide the names and addresses of all Affected Property Owners to the City at least fifteen days in advance of the planning and zoning board meeting For the purpose of this section an Affected PropertX Owner or Owners shall mean any prow owner of record owning properly which lies within a radius of five hundred (500) feet from any boundary of the property for which a variance is soujrht as reflected in the survey or that portion of the map maintained by the tax assessor reflecting the boundaries of the parcels affected f4) A notice shall be prepared and mailed by the Office of the City Clerk using certified mail to all Affected Property Owners, stating the time date and location of the Planning and zoning meeting and further indicating the role of the planning and zoning board is advisory in nature and that final administrative approval or denial will be before the board of adjustment at a subsequently scheduled meeting provided however, that failure to receive such notice shall not affect any action or proceeding taken hereunder or constitute a defect upon which any claim can be made against the Citi W When any proposed variance lies within five hundred (500) feet of the boundary of any property under another government s jurisdiction notice shall be forwarded to the governing body of the appropriate government authority in order to afford such body an opportunity to gppear at the hearingand express its opinion on the effect of said proposed special exception (5)(§) Notice of public hearing before the board of adjustment shall be given as specified for a special exception in section 110 46 et seq .. . . . W KIM... . • . MJ 91 . k . I 19 • City of Cape Canaveral Ordinance No Page 3 of 5 (5)(7) Any party may appear in person or may be represented by an agent or by attorney at the public hearing (6)(D The board of adjustment shall make findings that the requirements of subsection (a)(1) of this section have been met by the applicant for a variance (7)n The board of adjustment shall further make a finding that the reasons set forth in the application justify the granting of the variance and that the variance is the minimum variance that will make possible reasonable use of the land building or structure (8)(10) The board of adjustment shall further make a finding that the granting of the variance will be in harmony with the general purpose and intent ofthis chapter and will not be injurious to the neighborhood or otherwise detrimental to the public welfare (9) 11 It is the intent of this subsection to promote compliance by the city board of adjustment with this Code state law and judicial precedent which provide for written findings of fact in support of board decisions Such findings should be more than mere conclusory statements or recitations of legislative language All findings made by the board of adjustment in accordance with this section shall be in writing on the forms which are on file in the city clerk s office and which may be amended from time to time by a resolution duly adopted by the city council C Sec 110 137 is amended as follows Sec 110 137 Procedure (g) For proposed zoning changes a notice shall be prepared and mailed by the Office of the City Clerk using certified mail to all Aaffected !!property Qowners(as defined in subparagraph (6) of paragraph (e) of this section), stating the time, date, and location of the planning and zoning meeting and further indicating that role of the planning and zoning board is advisory in nature and that final legislative approval or denial will be before the city council at a subsequently scheduled meeting provided however that failure to receive such notice shall not affect any action or proceeding taken hereunder or constitute a defect upon which any claim can be made against the City (h) When any proposed changes of a zoning district boundary lies within five hundred (500) feet of the boundary of apy property under another government s jurisdiction, notice shall be forwarded to the governing body ofthe appropriate government authonty in order to afford such body an opportunity to appear at the hearing and express its opinion on the effect of said district boundary change City of Cape Canaveral Ordinance No Page 4 of 5 Section 3 Repeal of Prior Inconsistent Ordinances and Resolutions All prior inconsistent ordinances and resolutions adopted by the City Council or parts of prior ordinances and resolutions in conflict herewith are hereby repealed to the extent of the conflict Section 4 Incorporation Into Code This ordinance shall be incorporated into the Cape Canaveral City Code and any section or paragraph number or letter and any heading may be changed or modified as necessary to effectuate the foregoing Section 5 Severability If any section subsection sentence clause phrase word or provision of this ordinance is for any reason held invalid or unconstitutional by any court of competent Jurisdiction whether for substantive procedural or any other reason such portion shall be deemed a separate distinct and independent provision and such holding shall not affect the validity of the remaining portions of this ordinance Section 6 Effective Date This Ordinance shall become effective immediately upon adoption by the City Council of the City of Cape Canaveral Florida ADOPTED by the City Council of the City of Cape Canaveral Florida this day of -2002 ATTEST Susan Stills City Clerk First Reading Legal Ad published Second Reading Rocky Randels Mayor For Approved as to legal form and sufficiency for the City of Cape Canaveral only Anthony A Garganese, City Attorney F \L wyer\1 tib\C ty f C p Cane erel\Ordman \N 6 Zomng_Am d 1105 110802 wpd Jim Morgan Buzz Pestos Rocky Randels Richard Treverton Larry Weber City of Cape Canaveral Ordinance No Page 5 of 5 Against Meeting Type Regular Meeting Date 12-03 02 =5r, s Yrl CRY OF CAPE CANAVERAL AGENDA H admg Resolutions It m 6 N Summary Explanation & Background AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT RESOLUTION NO 200249 ADDENDUM TO THE SHERIFFS CONTRACT FOR ADDITIONAL PERSONNEL AND EQUIPMENT DEPT /DIVISION POLICE/PUBLIC SAFETY Requested Action City Council consider approval of this addendum to the current contract with the Brevard County Shertirs Department for the addition of the following personnel and related equipment in the amount of $221995 One (1) K 9 Deputy One (1) Agent Sergeant One (1) Public Service Aide Summary Explanation & Background With the passage of the Police Service Referendum on November 5 2002 City Council wanted to add the additional personnel and equipment in January of 2003 An appropriation from general fund reserves in the amount of $221995 is needed to fund this addendum I recommend approval Exhibits Attached Resolution No 200249 addendum, 11 18 02 Sheriffs memo City Ma r Office Department POLICE/PUBLIC SAFETY ca m\mydo uments n\counc 1\meet ng\2002\12 03 02\2002 49 doc RESOLUTION NO 2002-49 A RESOLUTION OF THE CITY OF CAPE CANAVERAL BREVARD COUNTY FLORIDA AUTHORIZING AN ADDENDUM TO THE CONTRACT FOR MUNICIPAL LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF CAPE CANAVERAL FLORIDA AND PHILIP B WILLIAMS, AS SHERIFF OF BREVARD COUNTY, PROVIDING FOR AN EFFECTIVE DATE WHEREAS the City of Cape Canaveral and the Sheriff have entered into that certain Contract for Services dated September 18 2001 as amended and WHEREAS the City with the passage of the Police Service Referendum on November 5 2002 desires to add additional Law Enforcement Personnel NOW THEREFORE be it resolved by the City Council of the City of Cape Canaveral Brevard County Florida as follows SECTION 1 The Mayor and City Clerk are authorized to execute an Addendum to the Contract for Services between the City of Cape Canaveral and the Sheriff to provide for a revision of the contract price with the addition of personnel and equipment for the contract year October 1 2002 through September 30 2003 A copy of said Addendum is attached hereto and made a part hereof by this reference as if fully set forth SECTION 2 This Resolution shall take effect immediately upon its adoption City of Cape Canaveral Florida Resolution No 2000-49 Page 2 ADOPTED BY the City Council of the City of Cape Canaveral Florida this 3rd of December 2002 ATTEST Rocky Randels MAYOR Robert Hoog Jim Morgan Susan Stills CITY CLERK Buzz Petsos Rocky Randels Richard Treverton APPROVED AS TO FORM Anthony Garganese CITY ATTORNEY FOR AGAINST ADDENDUM The addendum is entered into flus 3 d day of December 2002 between the City of Cape Canaveral Florida hereinafter called the CITY' and Philip B Williams as Sheriff of Brevard County hereinafter called SHERIFF WITNESSETH WHEREAS the CITY and the SHERIFF have entered into that certain contract for services dated September 18 2001 and as amended on September 17 2002 and WHEREAS the passage of the Police Service Referendum on November 5 2002 will enable the CITY to add personnel to the existing level of service NOW THEREFORE in consideration of the mutual covenants and agreements herein contained the parties agree as follows Recitals The parties agree that the above recitals are true and correct and incorporated into the body of this agreement by this reference 2 Level of Service Article II Level of Law Enforcement Service Section 2 4 of the contract is amended to add the following positions One (1) K 9 Deputy One (1) Agent Sargeant One (1) Public Service Aide Price Revision Article VII Consideration, Sections 7 1 7 2 and 7 3 of the contract is amended to read as follows 7 1 The compensation to be paid by the CITY to SHERIFF for fiscal year 2002 2003 shall be the sum of One Mdlten Six Hundred and Eight Thousand Fetif 14undred Seventy Baur Dollars ($1 608 474) One Million Eight Hundred Thirty Thousand Four Hundred Sixty Nine Dollars ($1 830 469) 72 Payment shall be made to BCSO by the CITY in the following manner effective January 1 2003 personnel services and operating expenses in the sum of $1 541 039 $1687 089 shall be made in equal monthly installments of $128 �"�i $144 647 69 payable on or before the first day of each month Payments received fifteen days after the fifth day of the month will be subject to a five percent (5%) surcharge 73 Capital purchases in the sum of $67435 $143 380 shall be reimbursed by the CITY as they occur within thirty days of receipt of invoice supplied by SHERIFF Contmum Effect ffect Except as modified by this ADDENDUM the Contract shall remain in full force and effect IN WITNESS WHEREOF the undersigned CITY OF CAPE CANAVERAL by its duly authorized officers has executed this instrument this 3 d day of December 2002 CITY OF CAPE CANAVERAL FLORIDA A municipal corporation LIM Attest Susan Stills CITY CLERK (Corporate Seal) Rocky Randels MAYOR IN WITNESS WHEREOF the undersigned Philip B Williams Sheriff of Brevard County has executed this instrument this day of December 2002 Sheriff of Brevard County Florida Philip B Williams Sheriff Attest t BREVARD COUNTY SHERIFF'S OFFICE 700 Park Avenue Titusville Florida 32780 4095 (321) 264 5201 Fax (321) 264 5360 Member Florida Sheriffs Association November 18 2002 National Sheriffs Association To Mr Bennett Boucher Cape Canaveral City Manager �{ 105 Polk Avenue � 4�f Cape Canaveral FL 32920 1 Re Revised 2002/03 Budget An Internationally Accredited Law Enforcement Agency Dear Bennett North Precinct Attached please find a revised 2002/03 fiscal year budget In addition to the existing 700 Park Avenue Titusville FL 32780 additional grant Deputy position this budget also includes one K 9 Deputy and One (321) 264 5353 (321) 264 5359 fax Agent/Sgt position effective January 2003 The Public Service Aide is not included in this proposal and would be an additional East Precinct 2575 N Courtenay Pkwy $ 23 610 00 effective January 2003 Merritt Island FL 32953 (321) 455 1485 (321) 455 1488 fax Please give me a call at 264 5206 with any financial questions As always the Brevard County Sheriff's Office looks forward to working with the City to provide Canaveral Precinct superior law enforcement services to our Cape Canaveral citizens 111 Polk Avenue Cape Canaveral FL 32920 (321) 868 1113 (321) 784 8340 fax West Precinct 2725 Judge Fran Jamieson Way Bldg E Viera FL 32940 (321) 633 2123 (321) 633 1965 fax South Precinct 50 S Nieman Avenue Melbourne FL 32901 (321) 952-4641 (321) 952-4635 fax Sincerely Brevard County Detention Center P 0 Box 800 ADorah 860 Camp Road Sharpes FL 32959 Barker (321) 690 1500 Finance Director (321) 635 7800 fax Sheriff Ph■|■p n Williams BREVARD COUNTY SHERIFF'S OFFICE Bt D (A- T REQUEST FOR( IT 10 1, {APT ( A NA N 1 IRA tk IT w � - �_ f, � ` VIA f K > . � Brevard County Sheriffs Office City of Cape Canaveral F Y 200212003 F T E REQUESTED F T E REQUESTED FY 2001 BUDGET FY 2002 BUDGET SALARIES 2002 FY 2001 2002 2003 FY 2002 2003 COMMANDER 06 $ 42 535 06 $ 45 241 LIEUTENANT 05 $ 27 715 05 $ 29 504 SERGEANT 30 $ 130 238 40 $ 178 516 DEPUTY 145 $ 490 371 165 $ 579 858 PUBLIC SERVICE AID $ 00 $ ADMIN SECRETARY 06 $ 16 195 06 $ 20 359 SECRETARY 05 $ 10 138 05 $ 11 240 SECRETARY 05 $ 9 922 05 $ 9 648 OVERTIME $ 25 000 $ 43 000 SUBSIDY $ 21 948 $ 19 320 NEW HOLIDAY PAY $ 13 000 $ SGT /LT PAY PARITY AGENT STEP PAY PLAN SALARY TOTALS 202 $ 787 062 232 $ 936 686 FRINGE BENEFITS FICA/MEDICARE $ 60187 $ 71656 RETIREMENT $ 141 074 $ 163 202 LIFE INSURANCE $ 3 540 $ 4 036 HEALTH INSURANCE $ 120 160 $ 153 937 WORKERS COMPENSATION $ 48 582 $ 54 548 FRINGE BENEFIT TOTALS $ 373 543 $ 447 379 ward Cly 0f Cie. County SheTiff s office Canaveral Contract 2002 FY 2001 2002 BUDGET REQUEST 80 141 2000 2000 15 634 3200 150 5 120 12 185 17 662 1 000 3 847 2000 7 050 900 4 000 28 000 400 2 500 300 650 500 500 6 250 900 7 880 4 500 300 1 000 210 569 TOTAL FY 2002 2003 BUDGET REQUEST $1806859 FY 2002 2003 BUDGET REQUEST 108 826 5 000 2000 6 250 3 648 200 5 920 16 800 19 700 1 000 2 575 2000 7 500 900 4 000 31 500 500 2 500 300 650 500 500 8 325 900 8 650 9 000 300 1 000 3 170 25 300 279 414 664411 ACCOUNT ACCOUNT TITLE 534027 Other Contract Services 534402 Education Assistance 535011 Investigations 541011 Telephone 541012 Cell Phone 542021 Postage 544491 Rents & Leases 545411 Insurance Vehicles 545412 Insurance Prof Liability 545421 Radio Installation 545491 Repairs & Maint Other 545496 Repairs & Maint Radio Eq 545497 Repairs & Maint Vehicles 547031 Printing 551021 Office Supplies & Expense 552011 Gasoline 552013 Chemicals 552065 Misc Furniture and Equipment 552102 Tools and Implements 552104 Safety Equipment 552111 Janitorial Supplies 552411 Mayor Fuels & Lubrications 552412 Vehicle Outfitting Ops 552431 Fingerprints & Photos 552466 Other Operating Expenses 552485 Uniforms 554011 Membership dues 554021 Books and Publications 534011K K 9 Operational Costs 541013 MDT Operational Costs TOTAL OPEPAI T#NG CXPr;N1)rWRE$ FY 2001 2002 BUDGET REQUEST 80 141 2000 2000 15 634 3200 150 5 120 12 185 17 662 1 000 3 847 2000 7 050 900 4 000 28 000 400 2 500 300 650 500 500 6 250 900 7 880 4 500 300 1 000 210 569 TOTAL FY 2002 2003 BUDGET REQUEST $1806859 FY 2002 2003 BUDGET REQUEST 108 826 5 000 2000 6 250 3 648 200 5 920 16 800 19 700 1 000 2 575 2000 7 500 900 4 000 31 500 500 2 500 300 650 500 500 8 325 900 8 650 9 000 300 1 000 3 170 25 300 279 414 664411 Vehicles 65 000 84 500 664412 Vehicle Outfitting 12 750 10 100 664491 Other Equipment 20 050 48 780 TOTAL CAPITAL OUTLAY 97 800 142 380 TOTAL Cape Canaveral Contract $ 1 468 974 $1806859 CAPITAL FUNDING FY 2002 SOURCE 2003 1 REPLACEMENT MARKED FORD EXPLORER 664411 $ 23 000 3 MARKED CROWN VICTORIAS 664411 $ 61 500 4 VEHICLE OUTFITTING COSTS 664412 $ 10 100 (2 light bars & 3 radios for new positions 1 replacement radio and 1 dog container) 1 LAPTOP COMPUTER 664491 $ 3 110 2 MDT COMPUTERS 664491 $ 10 820 4 AED s 664491 $ 7 000 3 800 MHZ RADIOS 664491 $ 9 600 2 IN CAR VIDEO CAMERAS 664491 $ 8 000 2 STALKER RADARS 664491 $ 6 450 2 RIFLES 664491 $ 1600 1 K 9 DOG 664491 $ 2200 Meeting Type Regular Meeting Date 12 03 02 IM CRY OF CAPE CANAVERAL AGENDA H adi g Considerations item 7 N I support this recommendation AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSIDERATION COOPERATIVE PURCHASE OF BEACH END LANDSCAPING WITH VILA & SON LANDSCAPING INC DEPT /DIVISION PUBLIC WORKS/BEAUTIFICATION Requested Action City Council consider the cooperative purchase of beach end landscaping to Vila & Son Landscaping Inc in the amount of $40 472 as recommended by the public works director Summary Explanation & Background Twelve (12) beach end areas are to be landscaped This is a budgeted item utilizing the Seminole County landscaping bid I support this recommendation Exhibits Attached Public works director s memo of 11 25 02 City Man ' Office Department PUBLIC WORKS/BEAUTIFICATION C— tc. pe- m\my oc enadm n\council\meet ng\2002\12 3 02\beachend doc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE November 25, 2002 SUBJECT City Council Agenda Item for December 3rd, 2002 Cooperative purchase for Beach End Landscaping The City of Cape Canaveral has landscaped the following four (4) beach ends Lincoln Avenue Madison Avenue Jefferson Avenue and Adams Avenue The remaining beach end landscaping was budgeted within the Beautification Fund William Benmx is funding this landscaping project in the amount of $72 000 This item was tabled by City Council at the October 15th meeting Staff was to provide additional information in regards to the unit pricing Staff reviewed the cost of items with the Contractor and was able to reduce the cost by $7 000 Attached is a cost proposal to landscape the remaining beach ends in the amount of $40 472 The contract for the purchase and planting of this project is a cooperative purchase for services from Vila & Son Landscaping Seminole County awarded a landscape bid 382 00/GG for their Roadway Landscape Maintenance project to Vila & Son Landscaping The City of Cape Canaveral s Public Works Director in regards to a cooperative purchase agreement contacted Vila & Son Landscaping The firm s General Manager Cris Fner stated that they would honor the cooperative purchase This item will be presented to the Beautification Board at the meeting of October 8th 2002 and November 12th for review and recommendations The Beautification Board approved the concept Staff also reviewed the construction of the wood rail fence in house and found no cost savings to the City of Cape Canaveral Recommend the approval of the Beach End Landscape Project and approval of the cooperative purchase Vila & Son Landscaping in the amount of $40 472 Attachment CC File —ITY OF CAPE CANAVERAL 2002-03 FISCAL YEAR BUDGET BITIFICATION FUND 109 CODE I DESCRIPTION DETAILED JUSTIFICATION 5250 SMALL TOOLS HAND TOOLS AND ELECTRIC TOOLS NEEDED IN THE PERFORMANCE OF THE PROJECTS THAT DO NOT QUALIFY FOR CAPITAL BUDGETING 5400 MOMBWOHIPS & TRAINING MEMBERSHIPS IN FLORIDA NAT11{E PLANT SOCIETY URBAN FORESTRY SEMINAR P&M TRADE SHOW NATIONAL ARBOR DAY FOUNDATION 6300 LANDSCAPING FIRST TIME LANDSCAPING AROUND THE CITY THIS INCLUDES TOTAL LANDSCAPING PROJECTS REVENUES NEW TREES & SHRUBS 30 000 $ 30 000 6310 LANDSOM O BMk NJX FLAg01 CAPITAL EXPENPITUR54 FOR LA14DSCAPE PROJECTS I=UNDED BY I3EENNO( O' NATION 12 BEACH END CROSSOVERS 72 000 LANDSCAPED LANDSCAPE OF CITY HALL COMPLEX 50 Q00 LANDSCAPE OF SOUTH ENTRANCE 20 OQ4 s SIGN ' $ 142 WO 6320 SR AIA BEAUTIFICATION LANDSCAPE IN CONJUNCTION WITH THE REVITALIZATION OF AIA PROJECT" 6330 MANATEE PARK LM8(&pAF4NG 1803"T LANDSCAPING CONNECTED WITH THE MANATEE PARK PROJECT DONE IN CONJLINGTIO14 WITH THE PARKS AND RECREATION DEPARTMENT INFORMATION SIGN & KIOSK PAVILION PICNIC AREA SHELL TOP ROAD ELECTRIC TO PARK REVEGETATION )340 BANANA RIVER PARK PROJECT LANDSCAPING CONNECTED WITH THE BANANA RIVER PARK PROJECT DONE IN CONJUNCTION WITH THE PARKS AND RECREATION DEPARTMENT >400 CAPITAL EQUIPMtNT TREE CHAINSAW 700 MEDAL DETECTOR 1 100 !$p 1200 AID TO PRIVATE ORGANIZATIONS DONATION TO KEEP BREVARD BEAUTIFUL AND THE FLORIDA NATIVE PLANT SOCIETY �90t RESERVES UNDESIGNATED EXPENDITURES OF SURPLUS REVENUES § e; §� Rem=,}} BS § ;� a ,o,�c�:a §_„����@ § ` § ,,,,��\ as 7r Re.�2ji ) ,� »�� _ °` !, §- aes e}} �- ase®°\� 86 d k=�.;[k � ��®\/ f �, R°e ■j§ \Py � Ree�e�, � ## $ §a � �2; _ 20�� �,\ $ � \a � aaeea@EE B §§22mRm§mE@ E &,#;■,M2A I aE�f�■baa �&&-_;I;/2 w �; � \ %k�§� � � � � �§\�kk777o � 3\§§�q/a `«e�R���■ Qa«e2F�;. Meeting Type Regular Meeting Date 12 03 02 } *t t CITY OF CAPE CAHAVERAI AGENDA H a(h g Considerations It m g N See attached memo Please advise AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSIDERATION REVIEW OF CITY HALL CONIPLEX LANDSCAPING PLAN DEPT /DIVISION PUBLIC WORKS/BEAUTIFICATION Requested Action City Council review and consider approval of the city hall landscape design that was recommended by the Beautification Board Summary Explanation & Background If City Council concurs with the proposed landscaping plan, staff will have formal design plans and bid documents prepared See attached memo Please advise Exhibits Attached t Public Works Director s memo of 11 25 02 City Ma r Office Department PUBLIC WORKS/BEAUTIFICATION n\council\meet ng\2002\12 03 02\chlandscape doc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE November 25, 2002 SUBJECT City Council Agenda Item for December 3rd, 2002 City Hall Landscaping Concept Plan On July 91h 2002 the Beautification Board requested that Parterre LA Landscaping Architecture to develop a concept landscape plan of the City Hall area On August 13`h Kathleen Burson presented to the Beautification Board her landscape design and requested comments for desired changes by the board All request for changes were forwarded to Parterre LA to be implemented into her design Attached are drawing depicting City Hall landscape concept design for City Council approval The opinion of cost to construct this design is $73 360 Funds have been budgeted in the amount of $50 000 within the Beautification Fund for landscaping the City Hall complex This item was presented to City Council as a discussion item on October 15`h Council had a concern about the location of the replacement of the shuttle orbiter On November 12`h the Beautification Board reviewed the concerns of City Council and recommends that Council and staff move ahead with the project If necessary the project may be phased to keep the project on track Recommend the approval of the City Hall landscape design and direct Parterre LA to proceed with the bid documentation and construction of the project Attachment CC File 10/02/2002 14 28 3213852615 PARTERRE LA MT Z2 s.Vy6 PAGE 01 CAPE CANAVERAL CITY HALL LANDSCAPE ARCHITECTURE October 2 2002 PRELIMINARY COST ESTIMATE COMMON NAWJ Umt Botanical Name SnecifacatAon Quer► Cm Total TREE MEDIOOL DATE PALM 8 ct, Honda fancy 4 5,000 20,000 Phoenix dactylifera CABBAGE PALM 12 a 4 170 680 Sabal paltnetto 15 cx 4 170 680 18 ct 3 170 510 21 ct 2 170 340 24 ct 2 170 340 GREEN BUTTONWOOD 121ht x 3 sp full 12 175 2 100 Coe w7us erectus 2 ct 2 1/2"dbb, standard, matched, uniform LARGE ELMM M>1tROR LEAF VIBURMM 4 ht x 4 sp 10 20 200 Viburnum, awabuki ftg; space m shown CHINESE FAN PALM 5 ht x 4 sp full 5 55 275 Livistom chmensis space as shown KINC, SAGO 3 x 3 full space as shown 10 50 500 Cycas revoluta PLUMB.A00 Imperial Blue 24"ht x 24"sp full 15 12 180 PlumbagD 21 r2 or. HIBISCUS 3 g81, 24"ht x 24"sp full, 10 12 120 H1bmus spp 3 oc CROTON SPP 3 gal, 24"ht x 24"sp full 15 12 180 Codnac mn vadegatum 3 oc YELLOW ANISE 3 gal 24"ht x 24"sp full 15 12 180 Illiclum parviflonun space as shown DWARF 8URt=M&QMC0VERS COON'1E 3 gal 12 lit x12"sp full 300 17 5100 Zama pumila 24 oc HOLLY FERN 3 gal 12"ht x 14 sp full 50 10 500 Cyrtonnum falcatum 24 oc DWARF G AMAGRASS 1 gal 18"ht, full 100 7 700 Tnpsacum flogndana 24"oc CALADIUM 6 pot 14"ht, full 100 5 500 Caladium spp 15 0c PENTAS 6"pot 8"ht x 8"sp, full 100 5 500 Pentas lanceolate 18 oc GOLD LANTANA 6"pat, 8"ht x 8"sp full 75 5 375 Lantana samara Goldxnowd' 18 oc MONDO GRASS 1 gal, 5"ht, full 700 5 3 500 0010pogon japonicus 12"oc Parterre LA 385 Delesptne Avenue Trtusvdle Florida 327$0 Mi&fl.ff conn tel/fax 407/385 2615 10,,02/2092 14 28 3213852615 PARTERRE LA PAGE 02 prelimianry coat estimate October 2 2002 page 2 cape ca asveral crty hail FLORATAM SOD sf wbftcd weed free 3 000 30 900 St Augusttne'F1OMMn >P'lnnmkg subtotal S 3$,360 SITE PREPARATION AND FINISIDNG Pine Bark Mui Nuggets cubic yard, 3" depth all pluming beds 25 40 1000 and 5 dia. tree mulch rings Landscape Mix cubic yard, 'A cy per h% 25 40 1000 3" depth p1mmg beds 30/30/40 cornpost/peat moss/sand Earthwork berm cubic yard, 10 1 berm as sbown on plans 60 75 4 500 30/30!40 compost/peat tnass/sarid She PM Subtotal S 6'W "DAYS FINAL MAJNTEN.A.NC E $ 300 IRRIGA'T'ION repairs *ad upgrade S 7,000 P.AvERS o■'creedings w/ mortared edges (2,200 of @ $SAO per sf) $ 11000 CITY HALL SIGN reeox►tructnon concrete bloat w/ stone face 10 AM Preiiminary Total $ 73,360. LIST OF ASH EVIATIONS cut dear multi trunk ht height ftg full to ground oa overall sF spud oc on center sf square foot gal gallon aat clear single trnmk dbh diameter 4 above ground Parterre ILA 385 Delespme ,Anse ue, Titusville Flonda 32780 kola& l r r cocoa teUTax 407/385 2615 LA 0 CITY OF CAPE CANAVERAL 2002-03 FISCAL YEAR BUDGET �UTIFICATION FUND lu5 CODE DESCRIPTIONI DETAILED JUSTIFICATION 5250 SMALL TOOLS HAND TOOLS AND ELECTRIC TOOLS NEEDED IN THE PERFORMANCE OF THE PROJECTS THAT DO NOT QUALIFY FOR CAPITAL BUDGETING 5400 MOVIEM9HIPSA TUNING MEMBERSHIPS IN FLORIDA NATIV=E PLANT SOCIETY, URBAN FORESTRY SEMINAR FfAft TkAbE SHOW NATIONAL ARBOR DAY F6UNOATLON 6300 LANDSCAPING FIRST TIME LANDSCAPING AROUND THE CITY THIS INCLUDES TOTAL LANDSCAPING PROJECTS NEW TREES & SHRUBS 30 000 $ 30 000 6310 IANC WRO 8UNN:fXfUfVjp CAPITAL EXPENDITURES FOR LANMgAPZ PROJECTS FUNDED BY 8ENNIX DOHA 01 1,2 BEACH END CROSSOVERS 72 000 LANDSCAPED LANDSCAPE OF CITY HALL COMPLEX 50 000 LANDSCAPE OF SOUTH tN7riV NCE 20 000 SIGN $ 1424-000 6320 SR A1A BEAUTIFICATION LANDSCAPE IN CONJUNCTION WITH THE REVITALIZATION OF AIA PROJECT" 6330 MANATEE PARK 1M8fSEAPlt4G -PR04EPT LANDSCAPING CONNECTED WITH THE MANATEE ' RA#RK PROJECT DOLE IN CONAJ46TION WITH THE PARKS AND RECREATION i?,EPAR`'kMENT INFORMATION SIGN & KIOSK PAVILION PICNIC AREA 1 SHELL TOP ROAD ELECTRIC TO PARK REVEGETATION $ � 6340 BANANA RIVER PARK PROJECT LANDSCAPING CONNECTED WITH THE BANANA RIVER PARK PROJECT DONE IN CONJUNCTION WITH THE PARKS AND RECREATION DEPARTMENT 6400 CAPITAL EQUIPMENT TREE CHAINSAW 700 MEDAL [DETECTOR 1100 18,0-b 8200 AID TO PRIVATE ORGANIZATIONS DONATION TO KEEP BREVARD BEAUTIFUL AND THE FLORIDA NATIVE PLANT SOCIETY gLi RESERVES UNDESIGNATED EXPENDITURES OF SURPLUS REVENUES . • t n �� n h ry N� (,� 1 a w * -t4 I 711 08/20/2002 13 54 13217249429 BRAD SMITH ASSOC PAGE 02 Landecapo Concept Cape Canaveral Landscape Improvements City Hall vita $mist 1" a 2(Y Data 8'18-02 �y err rnwr ��� s aww� I I I �I 38-GoUrnound 2 E)deting Sabah (to rmwl 286Itld1jal Hawthoma 1 Daoty em 40-GaUmound dating Vegctatton (to Ren 136-6oWnwund 113 Indian Hawthorne E)dsVr,g RAd Collar (to rcnu 23-KNacue EAtMng ParkkV 2 vagpyilf" Brad Smith Associates, Inc. ENVIRONMENTAL DESIGN 1800 W HkAwa SW SuEte 112 MNboums FL 32901 (S21)724-1036 www bsadvslpn ory Preliminary Opinion of Probable Construction Costs Cape Canaveral Landscape Improvements City Hall 08/2112002 QTY SYM BOTANICAL NAME COMMON NAME SPECIFICATIONS UNIT COST EXTENSION Trees 3 P D Phoenix dactylrfera Mediool 12 c t 24 o a $5 896 00 $17 688 00 Medjoor Date Palm matched SPECIMEN Shrubs 23 HRS Hibiscus Hibiscus 24 30 ht x 18-24 spr $1050 $24150 rasa-sinensls Seminole Pink 3 gal 3 o c 153 R I A. Raphiolepts indica Indian Hawthorne 15-18 ht x 15-18 spr $1050 $1606 50 Alba 3 gal 30 o c Ground Cover 214 L C Lantana camas Gold Mound full 1 gal $528 $1 12992 Gold Mound Lantana Z o c Sod 700 S F Stenotaphrum Floratam variety $025 $17500 secundatum Floratam SL Augustine Mulch 20 C Y Shredded Cypress Bark Mulch $4000 $80000 Irrigation System $0 45 $135000 3 000 S F Irrigated Area Landscape Subtotal $22,99092 Site Preparation $1 020 00 GRAND TOTAL $24 010 92 Meeting Type Regular Meeting Date 12 03 02 AGENDA H ad' g Considerations It m 9 N wages of local city managers The total overall score was 3 41 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSIDERATION CITY MANAGER S EVALUATION DEPT /DIVISION LEGISLATIVE Requested Action City Council conduct an evaluation of the city manager s performance Summary Explanation & Background The city manager s evaluation is for the period ending 09 18 02 The last evaluation was conducted on 03 20 01 Also attached is a matrix outlining the scoring of (3 1) evaluation items by each councilmember and comparative wages of local city managers The total overall score was 3 41 Exhibits Attached matrix individual councilmember s evaluations City Man Office Department LEGISLATIVE cape s.. auauiu\Cvuuc 1\1LLCel uy\6UV/ \16-U3 UL\eval qoc City Manager wage comparison Wage Budget Population City of Cape Canaveral $67 392 00 $8 854 192 00 9 161 City of Indian Harbour Beach $75 000 00 $5 138 000 00 8 450 City of Satellite Beach $83 936 00 $7 419 612 00 10 200 City of West Melbourne $81 06200 $11 712 355 00 9 500 Town of Melbourne Beach $57 000 00 $5 802 056 00 3 283 Town of Indialantic $76 939 00 $3 273 677 00 3 011 City of Cocoa Beach $77 854 00 $41 057 814 00 12 759 Assistant City Manager $63 752 00 City Manager Evaluation tabulation November 02 Scale (1) poor (2) fair (3) good (4) very good (5) excellent (31) Evaluation items Mayor Randels Mayor Pro Councilmember Councilmember Tem Petsos Treverton Weber Councilmember Average Morgan score Organizational Management Plans and organizes work that implements the policies of the City Council 3 3 4 4 4 36 Initiates/maintains effective professional relationships with Department Heads Demonstrates knowledge/understanding of Departmental operations 3 2 4 4 3 32 Fiscal Management Plans and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council 5 4 5 4 4 44 Administers the adopted budget within approved revenues and expenditures 4 4 5 4 4 42 Plans organizes and supervises the most economic utilization of staff materials and machinery/equipment 4 3 4 4 3 36 Prepares reports for Gouncil that comprise the most up to date data available concerning expenditures and revenue 3 4 5 4 4 4 Planning Establishes a process of planning in anticipation of future needs and problems 4 3 5 4 3 3 8 Participates in the establishment of reasonable goals/objectives for the City and each of its Departments 4 4 4 4 4 4 Achieves goals/objectives which are the direct responsibility of the City Manager in a timely and professional manner 3 3 4 4 3 34 Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives 3 3 4 4 4 3 6 Page 1 Supervision tncourages uepartment Heaos to maKe decisions within their own jurisdictions without City Manager approval yet maintains appropriate control of administrative operations 2 2 3 3 2 24 Instills confidence and initiative in subordinates and emphasize support rather than restrictive controls for their programs 2 3 3 3 3 28 Has developed an open professional relationship with all City employees 2 N/O 3 4 2 275 Relations with Council Responds to requests for information or assistance by the Council and/or by individual Council Members 3 3 5 4 4 38 Adequately informs the Council of current issues 3 2 4 4 4 34 Accepts and responds to constructive Mayor Pro Councilmember Councllmember Councllmember Average Staffing Mayor Randels Tem Petsos Treverton Weber Morgan score Recruits and retains qualified personnel 2 4 3 for City positions N/O 3 2 3 2 25 Initiates corrective action to improve fob performance when needed N/O N/O 3 3 3 3 � c c y yc N U c c including employee insurance fringe individual Council Member 3 4 benefits promotions pensions 4 3 38 performance evaluations and union 3 2 4 4 3 32 Supervision tncourages uepartment Heaos to maKe decisions within their own jurisdictions without City Manager approval yet maintains appropriate control of administrative operations 2 2 3 3 2 24 Instills confidence and initiative in subordinates and emphasize support rather than restrictive controls for their programs 2 3 3 3 3 28 Has developed an open professional relationship with all City employees 2 N/O 3 4 2 275 Relations with Council Responds to requests for information or assistance by the Council and/or by individual Council Members 3 3 5 4 4 38 Adequately informs the Council of current issues 3 2 4 4 4 34 Accepts and responds to constructive criticism and advice 2 4 3 4 3 32 Carries out the directives of the Council as a whole rather than those of any individual Council Member 3 4 5 4 3 38 performance 2 4 4 4 3 34 Reporting concerning matters of importance to the City 3 3 4 4 4 36 Reports are accurate and comprehensive 3 4 4 4 4 38 Reports are generally produced through own initiative as well as when requested by Council 3 3 4 4 3 34 Page 2 Citizen and Intergovernmental Mayor Pro Councllmember Councllmember Councllmember Average Relations Mayor Randels Tem Petsos Treverton Weber Morgan score Handles citizens complaints and questions in a professional and prompt manner 2 4 4 3 3 32 Willingness to meet with members of the community and discuss issues of concern initiates follow up as appropriate 2 3 4 3 3 t,00perates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate to the Citv Professional/Personal Characteristics Invests sufficient effort and time in being diligent and thorough in the performance of job responsibilities 2 4 4 4 4 36 Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation methods and techniques 4 4 4 3 4 38 Demonstrates professional personal appearance 4 4 4 4 4 4 Protessional presence Adequately represents the City with other units of government professional associations and civic groups/organizations 4 4 4 4 4 4 Overall Councllmember score 303 331 393 374 335 Overall score 347 Page 3 CITI OF CAPE C ANAVERAL CITI MANAGER EVALUATION Rate each item on the e-, aluation sheet based on the following scale (1) poor (2) fair (3) good (4) , er-, good (--)) excellent (Note If unable to rate a particular item place an N/O which indicates that the particular item/issue has not been observed by the rater) Bennett Boucher City Manager Name September 19 2002 Evaluation Due Date Prepared 10/15/02 Revised 11/26/02 Organizational Management Discussed with CM on 10/15 and 11/26/02 1 Plans and organizes work that implements the policies of the City Council �3 2 Initiates/maintains effective professional relationships with Department 3 Heads Demonstrates knowledge/understanding of Departmental operations Comments (1) Projects hang in limbo for much time and when asked status at rniinr, 1 moot, nrr gpl�S�� �8A�� �4d9r�rc�i�Q B (2) Building and Finance Department Heads have caused much d ssenti nn in staff by demanding thee' dpRi r --c8 he aeeefHplish-ed at expense of other staff members Fiscal Management 1 Plans and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council 5 2 Administers the adopted budget -tAithm approved reN enues and 4 expenditures 3 Plans organizes and supers ises the most economic utilization of manpower materials and machinery/equipment 4 4 Prepares reports for Council that provide the most up to date data 3 available concerning expenditures and revenue Cm Manager Evaluation Report Comments Fiscal management is the highlight of city manager s skills perhaps, to an over extent of being too prudent in authorizing purchases Planning 1 Establishes a process of planning in anticipation of future needs and 4 problems — 2 Participates in the establishment of reasonable goals/objectives for the 4 City and each of its Departments 3 Achieves goals/objectives which are the direct responsibility of the City Manager in a timely and professional manner 3 4 Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives 3 Comments (3) Too many times we discuss an item and no closure is arrived at with an implementation plan or date Staffing N/O 1 Recruits and retains competent personnel for City positions �- 2 Initiates corrective action to improve job performance when needed N/O 3 Fffectively manages personnel issues including employee insurance 3 fringe benefits promotions pensions and union negotiations Comments (1) & (2) I believe city manager should also enter in the i erg rviews, and also in tHe termination, if needed Our recent loss of several qualified (they must have been, as we hired them) code enforcement officers does not speak well of Items e cost or turnover otten exceeds the annual cost of employees salary *Quote from People Management (Rework Questions (1) and (2) A \CAVAL DOC Cm Manaaer Evaluation Report Supervision Encourages Department Heads to make decisions within their own 2 jurisdictions without Citti Manager approval vet maintains appropriate control of administrative operations 2 Instills confidence and initiative in subordinates and emphasizes support 2 rather than restrictive controls for their programs 3 Has developed an open professional relationship with all City employees 2 Comments _ 1 & 2) A clearer__ more_ Pxp��t expectation of duties giv ar ea s wi a ime trame and check points is needed (3) Many times we believe we have an open relation- ship with employees, however, after 40 years of being a manager (POstma5t:er), tile p was not always shared oth ways Relations with Council 1 Responds to requests for information or assistance by the Council and/or by individual Council Members 3 2 Adequately informs the Council of current issues 3 3 Accepts and responds to constructive criticism and advice K 4 Carnes out the directives of the Council as a whole rather than those of any individual Council Member 3 5 Assumes responsibility for staff performance 2 Comments (1), (2) & (4) Improvement from my previous evaluation last year (3 - 5) Accepting responsibility and advice needs to be followed with action, if warranted A CNEVAL DOC Cm Manager Evaluation Report Reporting 1 Pro,, ides the Council A rth reports concerning matters of importance to the 3 QtN 2 Reports are accurate and comprehensive 3 Reports are generall) produced through own initiative as well as when 3 requested b} Council Comments Much more current information is received in past year Always good to be able to answer a resident's question Also, it is good to be proactive as is being done with current attorney's ideas of our ordinances that need revision rather than reactive when challenged Citizen and Intergovernmental Relations 2 1 Handles citizens complaints and questions in a professional and prompt manner 2 2 Willingness to meet with members of the community and discuss issues of concern initiates follow up as appropriate 3 Cooperates with neighboring communities and maintains open 3 communications with other municipalities in areas that may affect or relate to the City Comments (1) & (2) Many times the resident calls council members for current status of requested information given to city manager (3) City manager has developed a good working relationship with other city and county managers ProfessionaUPersonal Characteristics 1 Invests sufficient effort and time in being diligent and thorough in the 2 performance of job responsibilities 4 2 Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation methods and techniques A \C',M\ AL DOC Cit` Manager Evaluation Repor, Demonstrates professional personal appearance 4 4 Professional presence Adequatelc represents the Cit-, cath other units of 4 Qo,, ernment professional associations and cis is groups/organizations Comments I believe a city manager should be an initiator of ideas and welcome and evaluate suggestions of employees and council When sent on to the department head, it becomes an action item with a completion date Council Observations 1 During the coming year in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments Strong accomplishments are keeping our city from being in the daily paper as a poorly led city Better Place helping to address citizen concerns 2 What areas do you obi rve most need improvement? Why? Do you have any constructive positive ideas as to how the city Manager can improve these areas? Comments Understand all city employees,including elected officials who should have only one objective - to serve residents My request is that the city manager listen and respond to all residents in a prompt, equitable basis 3 Two things that the Manager does now that I would most like him to continue a Continue to be involved in intergovernmental organizations with other ri ty/caunt-y agPnri PG A 1C%E%AL DOC Citi Manager Evaluation Report b Continue to seek our attorney s advice on issues of proactive nature so that council cdn take action and not have to be reactive to a situation 4 Two things that the Manager does now that I would most like him to discontinue a Spend less time on computer in office and more time with residents and employees b Berg restrictive on approving seminars and conference training opportunities for staff to broaden their experience 5 Two things that the Manager does not do now that I would most like him to do a Follow up with city resident (and some times submitted by elected officials) concerns in a timely basis b I would like city manager to outline anything council members could do different that may be causing him a problem Help us realize that the city manager's interaction with council members is only a very small fraction of his schedule Frame and Title of Person Performing Evaluation Mayor City of Cape Canaveral A CNMI, AL DOC 10/15/02 & 11/26/02 Date CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale (1) poor (2) fair (3) good (4) very good (5) excellent (Note If unable to rate a particular item place an N/O which indicates that the particular item/issue has not been observed by the rater ) Bennett Boucher City Manager Name Date Organizational Management 10/03/02 Evaluation Due Plans and organizes work that implements the policies of the City Council 2 Initiates/maintains effective professional relationships with Department Heads Demonstrates knowledge/understanding of Departmental operations Comments 1 Policies should be reviewed and priorities set in each area, need to be consistent with all policies 2 Appears to be a growing friction between both different departments and personnel Fiscal Management Plans and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council 2 Administers the adopted budget within approved revenues and expenditures 0 a City Manager Evaluation 3 Plans organizes and supervises the most economic utilization of staff materials and machinery/equipment 4 Prepares reports for Council that comprise the most up to date data available concerning expenditures and revenue Comments Budget is always well organized and now that we have goal setting sessions it is tied directly to the Council vision Improvement could still be made utilizing staff to their fullest potential along with working on shared resources/equipment with surrounding govt agencies Planning Establishes a process of planning in anticipation of future needs ❑3 and problems 2 Participates in the establishment of reasonable goals/objectives 141 for the City and each of its Departments 3 Achieves goals/objectives which are the direct responsibility of the 03 City Manager in a timely and professional manner 4 Assists and coordinates with the City Council and staff in the30 implementation of all city goals/objectives Comments Future needs/problems are looked at hit and miss items talked about dropped and then talked about again however oft times no decision is finalized management needs to set a defined course based on the future needs of the City and present it to Council Whether it is politically correct or not Staffing Recruits and retains qualified personnel for City positions ❑3 2 Initiates corrective action to improve fob performance whenFN—/O-1 needed 3 Effectively manages personnel issues including employee 121 insurance fringe benefits promotions pensions performance evaluations and union negotiations City Manager Evaluation Comments While union relations appear to have improved, staff issues, morale seems to be decreasing Concerned about recruiting professional employees and then losing them it is a tremendous strain and also costly to the City Supervision Encourages Department Heads to make decisions within their own 2❑ jurisdictions without City Manager approval yet maintains appropriate control of administrative operations 2 Instills confidence and initiative in subordinates and emphasize ❑3 support rather than restrictive controls for their programs 3 Has developed an open professional relationship with all City N/O employees Comments _Appears all decisions are determined by the City manager, Many times ideas from department heads or individual employees are Never known to Council because they are turned down before we are allowed to hear them based on City managers decision Relations with Council Responds to requests for information or assistance by the Council ❑3 and/or by individual Council Members 2 Adequately informs the Council of current issues2❑ 3 Accepts and responds to constructive criticism and advice 4 Carries out the directives of the Council as a whole rather than 141 those of any individual Council Member 5 Assumes responsibility for staff performance Comments Comments from last year still apply with the additional use of e mail 1 hope all Council can be sent all issues that are addressed by the City manager in a timely and consistent manner As a whole the city Manager is working more with the entire Council than in the past Reporting City Manager Evaluation 1 Provides the Council with reports concerning matters of 0 importance to the City 2 Reports are accurate and comprehensive 3 Reports are generally produced through own initiative as well as 0 when requested by Council Comments Reports are improvinq, would again like to see daily status reports particularly when matters (real time)of importance to the City occur and not to have to ask for status of reports Citizen and Intergovernmental Relations 1 Handles citizens complaints and questions in a professional and prompt manner 2 Willingness to meet with members of the community and discuss 0 issues of concern initiates follow up as appropriate 3 Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate to the City Comments Need to handle all citizens complaints or comments, and in a timely manner I know not all citizens are our most favorite but they all must be treated equally would like to see us expand on our relationship with the Port and with Cocoa Beach Professional/Personal Characteristics 1 Invests sufficient effort and time in being diligent and thorough in the performance of fob responsibilities 2 Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation methods and techniques 3 Demonstrates professional personal appearance 4 City Manager Evaluation 4 Professional presence Adequately represents the City with other units of government professional associations and civic groups/organizations 4 Comments Is good to see the City manager get more involved with the I League of Cities and attend the annual conference I m not aware of any Professional training seminars or continuing educations courses he may have attended this past year Council Observations During the coming year in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments Balanced budget with no loss of services during a tight Budget year 2 What areas do you observe most need improvement? Why? Do you have any constructive positive ideas as to how the city Manager can improve these areas? Comments Strong involvement in personnel issues equally It appears Some departments are micromanaged and others a hands off Approach is taken 3 Two things that the Manager does now that I would most like him to continue a Grants Grants Grants and finding ways to better leverage our revenue on expenditures City Manager Evaluation i 4 Two things that the Manager does now that I would most like him to discontinue a Procrastinating on needed repairs to facilities or equipment b 5 Two things that the Manager does not do now that I would most like him to do a Put out a daily (every day) status report does not need to be a book but bullet items on events of the day b More active/visible with the our local business community Buzz Petsos Mayor Pro Tem 10/03/02 Name and Title of Person Performing Evaluation Date R CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale (1) poor (2) fair (3) good (4) very good (5) excellent too (Note If unable to rate a particular item place an N/O which indicates that the particular item/issue has not been observed by the rater ) Bennett Boucher City Manager Name Organizational Management September 19 2000 Evaluation Due Date 1 Plans and organizes work that implements the policies of the City Council 4 2 Initiates/maintains effective professional relationships with Department Heads Demonstrates knowledge/understanding of Departmental operations 4 Comments Bennett has provided the city with five very competent and hard working departments heads with whom he works well Fiscal Management 1 Plans and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council s 2 Administers the adopted budget within approved revenues and expenditures S 3 Plans organizes and supervises the most economic utilization of manpower materials and machinery/equipment 4 4 Prepares reports for Council that provide the most up -to date data 5 available concerning expenditures and revenue City Manager Evaluation Report Comments Bennett's years of experience with the city starting with the Finance Department have prepared him well as a fiscal manager He sees the "big picture and he consistently kept our books in the black" Planning Establishes a process of planning in anticipation of future needs and problems 5 2 Participates in the establishment of reasonable goals/objectives for the 4 City and each of its Departments 3 Achieves goals/objectives which are the direct responsibility of the City Manager in a timely and professional manner 4 4 Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives 4 Comments Besides relying on staff Bennett makes productive use of consultants to aid in city planning These include Todd Peetz PSI SSA grant proposal writers and our city attorneys and league of cities attorneys Staffing 1 Recruits and retains competent personnel for City positions 2* 2 Initiates corrective action to improve job performance when needed 3 3 Effectively manages personnel issues including employee insurance fringe benefits promotions pensions and union negotiations 4 LCommen *Rating would have been 4 or 5. but for the buT ld,ng department trou 1 Had Bennett acted sooner he could have saved the city two years of grief 2o02-) Loll 4 NCAEV AL DOC City Manager Evaluation Repon— Supervision 1 Encourages Department Heads to make decisions within their own 3 jurisdictions without City Manager approval yet maintains appropriate control of administrative operations 2 Instills confidence and initiative in subordinates and emphasizes support 3 rather than restrictive controls for their programs 3 Has developed an open professional relationship with all City employees 3 Comments Perhaps these ratings should be higher due to the high competency level dedication and low turnover rate of the staff he has hired I think their performance speaks well of Bennett s relationship with them Relations with Council 1 Responds to requests for information or assistance by the Council and/or by individual Council Members 5 2 Adequately informs the Council of current issues 4 3 Accepts and responds to constructive criticism and advice 3 4 Carries out the directives of the Council as a whole rather than those of any individual Council Member 5 5 Assumes responsibility for staff performance 4 Comments Bennett has always been available and helpful to me personally He has provided me with information on annexation city hall remodeling and gave a good presentation to the Murcias about possible Center Street purchase He has also arranged various informational workshops (city hall 5 -year capital sewer rate and stormwater) this year for the benefit of the entire City Council A \LMJtVAL DOC City Manager Evaluation Repon Reporting 1 Provides the Council with reports concerning matters of importance to the 4 City 2 Reports are accurate and comprehensive 4 3 Reports are generally produced through own initiative as well as when requested by Council 4 Comments ) O­hOrr, �Jl -,Pa r- /x.� u -.P _ �- r r -i- v i Citizen and Intergovernmental Relations 1 Handles citizens complaints and questions in a professional and prompt 4 manner 2 Willingness to meet with members of the community and discuss issues of 4 concern initiates follow up as appropriate 3 Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate �* to the City Comments *Rating would be higher except for occasions when Bennett had to be prompted by council to contact Cocoa Beach (reuse) and Cape Canaveral Hospital (mitigation) In Bennett s favor let me say that his non -confrontational stvle often works and reaps positive benefits for the city AAS s cc/1►a+'s4 Ike _Pot_+' �A& _4e^ fInJ 1— _9e %sJ y ear 17 r vv..lX, 11lie. A * l 4e _,X 6#4 -1 Ole- Professional/Personal e Professional/Personal Characteristics 1 Invests sufficient effort and time in being diligent and thorough in the �+- performance of job responsibilities 2 Demonstrates willingness to attend seminars/conferences to be kept 4 informed of new legislation methods and techniques A ICMEV4L DOC City Manager Evaluation Repon Demonstrates professional personal appearance 4 4 Professional presence Adequately represents the City with other units of government professional associations and civic groups/organizations 4 Colfiments Bennett's community involvement appears to be on the upswing with his growing resume of memberships in civic organizations Council Observations During the coming year in what can the City Manager take the greatest pride9 What do you observe are his strongest points and finest accomplishments this year9 Comments (1) Hiring Morris Reid, Building Official, (2) Excellent budget preparation meetings, (3) Smoothly run C-2 zoning and comp plan change, (4) Entertaining our Swiss visitors (.200) 2 What areas do you observe most need improvement? Why? Do you have any constructive positive ideas as to how the city Manager can improve these areas? COmme �> One comment only Bennett might do better to pick up the phone more frequently and touch base with Cocoa Beach the port SSA CCH dust to share information and occasionally to rattle some cages People need constant wake-up calls and Bennett needs to o the calling CZoc�z, — S�� ✓rui,�c •►-�Pra ae�-+e "� A s 3 Two things that the Manager does now that I would most like him to continue a Serve on various boards and associations A \CME\ 4L DOC City Manager Evaluation Repot b Keep up with trends and events affecting the city 4 Two things that the Manager does now that I would most like him to discontinue a b 5 Two things that the Manager does not do now that I would most like him to do a b Overall Good Jobe Bennett is a highly intelligent and motivated city manager 4<�, 4ce;5�2 Name and Title of Person Performing Evaluation 4� A \CME V AL DOC 11/15/00 Date CITY COUNCIL REGULAR MEETING Page 5 of 6 explained that the eight cities with stops would pay for the station including funding from the Florida Department of Transportation (FDOT) if the route if approve She explained further how the railway would strengthen the infrastructure regionally and strengthen the freight infrastructure She stated that $60 million would install 200 miles of track in comparison to the $20 billion cost for the State high speed rail system Ms Pickett encouraged the Council s support for a service that would incur no cost to the City Mayor Pro Tem Petsos queried if the money is provided from the taxpayers and expressed concern that this funding would preempt funding for the A1A improvements Ms Pickett responded that the money is derived from the FDOT Mr Weber questioned Cocoa s 20 percent commitment to funding Ms Pickett responded that Cocoa s funding would pay for 20 percent of the proposed station costs Ms Pickett responded to Mayor Pro Tem Petsos that passengers departing the station would be transported by the Space Coast Area Transit system She related that the system would alleviate traffic Mr Bruns referred to a recent article and related that AMTRAK has lost money over time and he stated that taxpayers and government assistance have subsidized the company He expressed his concern with spending taxpayers money when the company is losing money Ms Pickett responded regarding the potential profit in the Cocoa station Mr Bruns stated that no revenue projections were done Mr Treverton questioned if there were a benefit to the local residents Ms Pickett answered that the railway provided an option of convenience to local residents in preference to commercial flights A motion was not entertained 6 Mayor Randels read Resolution No 01 09 by title A RESOLUTION OF THE CITY OF CAPE CANAVERAL BREVARD COUNTY FLORIDA APPOINTING ONE ALTERNATE MEMBER TO THE BUSINESS AND CULTURAL DEVELOPMENT BOARD OF THE CITY OF CAPE CANAVERAL FLORIDA PROVIDING FOR AN EFFECTIVE DATE A motion was made by Mr Treverton and seconded by Mayor Pro Tem Petsos to insert the name Elizabeth Foy as an Alternate Member to the Business & Cultural Development Board with a Term to Expire of June 1 2002 The motion passed 5 0 with voting as follows Mr Bruns For Mayor Pro Tem Petsos For Mayor Randels For Mr Treverton For and Mr Weber For 4 City Managers Performance Evaluation A motion was made by Mr Weber and seconded by Mr Bruns to Approve the City Managers Performance Evaluation Mr Weber stated that taking difficulties in stride Mr Boucher has done a commendable fob Mr Boucher requested feedback from the Council prior to discussion of a merit increase Mayor Pro Tem Petsos responded that overall from the Council as well as his own thought was for Mr Boucher to have taken a more direct approach in resolving some issues Mr Bruns commended Mr Boucher on his performance and commented that he would prefer personal communication on some issues and electronic contact to keep informed The motion passed 5 0 with voting as follows Mr Bruns For Mayor Pro Tem Petsos For Mayor Randels For Mr Treverton For and Mr Weber For A motion was made by Mr Weber and seconded by Mr Bruns to approve a four percent merit increase for the City Manager Discussion ensued on a four percent merit increase http //www myflorida com/cape/Minutes/03 20 01 htm 10/08/2002 CITY COUNCIL REGULAR MEETING Page 6 of 6 for the City Manager Mayor Pro Tem Petsos expressed concern with an awarding an increase that was above any County or state average for a merit or cost of living increase The motion failed 3 2 with voting as follows Mr Bruns For Mayor Pro Tem Petsos Against Mayor Randels Against Mr Treverton Against and Mr Weber For A motion was made by Mr Bruns and seconded by Mr Treverton to approve a merit increase of three percent for the City Manager The motion passed 5 0 with voting as follows Mr Bruns For Mayor Pro Tem Petsos For Mayor Randels For Mr Treverton For and Mr Weber For http //www myflorida com/cape/Minutes/03 20 01 htm 10/08/2002 0 CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale (1) poor (2) fair (3) good (4) very good (5) excellent (Note If unable to rate a particular item place an N/O which indicates that the particular item/issue has not been observed by the rater ) Bennett Boucher City Manager - Name Date Organizational Management Evaluation Due Plans and organizes work that implements the policies of the City Council 2 Initiates/maintains effective professional relationships with Department Heads Demonstrates knowledge/understanding of Departmental operations Comments I have not heard of any complaints about how Bennett relates with the department heads or other employees The only feedback I have heard has been positive Fiscal Management 1 Plans and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council 2 Administers the adopted budget within approved revenues and expenditures City Manager Evaluation 3 Pians organizes and supervises the most economic utilization of staff materials and machinery/equipment 4 Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue Comments Planning 1 Establishes a process of planning in anticipation of future needs and problems 2 Participates in the establishment of reasonable goals/objectives for the City and each of its Departments 3 Achieves goals/objectives which are the direct responsibility of the City Manager in a timely and professional manner 4 Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives Comments Staffing 1 Recruits and retains qualified personnel for City positions L3 2 Initiates corrective action to improve fob performance when F3 needed 3 Effectively manages personnel issues including employee insurance fringe benefits promotions pensions performance evaluations and union negotiations City Manager Evaluation Comments Supervision Encourages Department Heads to make decisions within their F3 own jurisdictions without City Manager approval yet maintains appropriate control of administrative operations 2 Instills confidence and initiative in subordinates and emphasize 03 support rather than restrictive controls for their programs 3 Has developed an open professional relationship with all City employees Comments Relations with Council Responds to requests for information or assistance by the Council and/or by individual Council Members 2 Adequately informs the Council of current issues 3 Accepts and responds to constructive criticism and advice 4 Carries out the directives of the Council as a whole rather than those of any individual Council Member 5 Assumes responsibility for staff performance Comments Bennett stands strongly behind staff and has never tried to avoid responsibility for their actions City Manager Evaluation Reporting 1 Provides the Council with reports concerning matters of importance to the City 2 Reports are accurate and comprehensive 3 Reports are generally produced through own initiative as well as when requested by Council Comments Citizen and Intergovernmental Relations 1 Handles citizens complaints and questions in a professional and 43 prompt manner 2 Willingness to meet with members of the community and discuss 03 issues of concern initiates follow-up as appropriate 3 Cooperates with neighboring communities and maintains open 3 communications with other municipalities in areas that may affect or relate to the City Comments Professional/Personal Characteristics 1 Invests sufficient effort and time in being diligent and thorough in the performance of fob responsibilities 2 Demonstrates willingness to attend seminars/conferences to be 03 kept informed of new legislation methods and techniques 3 Demonstrates professional personal appearance City Manager Evaluation 4 Professional presence - Adequately represents the City with other units of government professional associations and civic ❑ groups/organizations 4 Comments Council Observations During the coming year in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments Maintain a strong fiscal policy any continue to work with the finance dept to continue to keep spending at a minimum while at the same time maintain the excellent quality of life the citizens of Cape Canaveral have come to enjoy and expect This fiscal policy is one of bonnets strong points 2 What areas do you observe most need improvement? Why? Do you have any constructive positive ideas as to how the city Manager can improve these areas? Comments Possibly initiate more gublic and/or communityproiects that can get the citizens of Cape Canaveral more involved and allow them to show more pride in our community 3 Two things that the Manager does now that I would most like him to continue City Manager Evaluation a Continue to be active and communicate with other city managers in Brevard County as well as Florida Compare notes and exchange ideas with other city managers City Manager Evaluation b Continue to keep Council informed about the activities in our City 4 Two things that the Manager does now that i would most like him to discontinue a Can not presently think of anything I would like Bennett to discontinue b 5 Two things that the Manager does not do now that I would most like him to do a Improve on the item noted in #2 b Larry Weber City Council Name and Title of Person Performing Evaluation Date "'0s' CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale (9) poor (2) fair (3) good (4) very good (5) excellent (Note If unable to rate a particular gem place an "N/O" which indicates that the particular itemiissue has not been observed by the rater) Bennett Boucher / d /S -- City S -City Manager Name Evaluation Due Date Organisational Management Pians and organizes work that implements the policies of the City Council 12 2 Initatesimaintams effective professional relationships with Department Heads Demonstrates knowledge/understanding of Departmental operations Comments G% �--C,- Flsaal Management Plans and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council 2 Administers the adopted budget within approved revenues and , J expenditures !�( City Mw*W Evaluation 3 Pians organizes and supervises the most economic utHizabon of r--� staff materials and machinery/equipment- 4 Prepares reports for Council thtA comprise the most up-to-date data (available concerning expenditures and revenue Comments v,q",-� 01 Planning Establishes a process of planning in anticipation of future needs �3 and problems 2 Participates in the establishment of reasonable goals/objectwes [� for the City and each of its Departments 3 Achieves goalstobjectives which are the direct responsibility of the [. City Manager in a timely and professional manner 4 Assists and coordinates with the City Council and staff in the implementabon of all city goals/objectrves t Comments _ .Y-d--�_ i-� ,) c&� 9.2=32 Il StWnq 1 Recruits and retains qualified personnel for City positions i 2 Initiates corrective action to improve job performance when 3 needed --- 3 Effectively manages personnel issues including employee 37 insurance fringe benefits promotions pensions performance evaluations and union negotiations N City Msn*W Evaiustion Comments A . Supervision 1 Encourages Department Heads to make decisions within their own jurisdictions without City Manager approval yet maintains appropnate control of administrative operations 2 instills confidence and initiative in subordinates and emphasizes support rather than restrictive controls for their programs 3 Has developed an open professional relationship with all City employees Relations with Council i Responds to requests for information or assistance by the Council [it and/or by individual Council Members 2 Adequately informs the Council of current Issues LT 3 Accepts and responds to constructive cnticism and advice a 4 Carries out the directives of the Council as a while rather than 37, those of any individual Council Member 5 Assumes responsibility for staff performance1 Comments<?5D ,9.��- C�,uP.dZluz OL 3 City MWOW Evalw tbn Reporting 1 Provides the Council with reports concerning matters of Importance to the City 2 Reports are accurate and comprehensive 3 Reports are generally produced through own Initiative as well as, when requested by Council Comments U Citizen and Intergovernmental Relations 1 Handles citizens complaints and questions in a professional and (� prompt manner 2 Willingness to meet with members of the community and discuss Issues of concern Initiates follow-up as appropriate 3 Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate, to the City Comments 0 Zte- ?e -a. Professlonal/Personai Characteristics 1 Invests sufficient effort and time In being diligent and thorough in (zr the performance of job responsibilities 2 Demonstrates willingness to attend seminars/conferences to be kept Informed of new legislation methods and techniques 3 Demonstrates professional personal appearance 4 City Manager Evaluation 4 Professional presence - Adequately represents the City with other units of government professional asswations and civic groupslorganizabons J Comments �--i Council Observations 1 During the coming year in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments 2 What areas do you observe most need improvement? Why? Do you have any constructive positive ideas as to how the city Manager can improve these areas? Comments ®-,) .0 LJU,%..dyL.r- CI' 3 Two things that the Manager does now that l would most like him to continue 5 city Manta Eveiustion b 4.01 1 4 Two things that the Manager does now that I would most like him to discontinue 5 a Two things that the Manager does not do now that I would most like him to do A and Title of Person PerOrming Evaluation 6 14- /S- D 2-1 Date Meeting Type Regular Meeting Date 12 03 02 CITY OF CAPE CANAVERAL AGENDA H ad' g Discussion It m 10 N Discussion item only — Please advise AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT DISCUSSION CODE SECTION 1458 BEACH ACTIVITIES DEPT /DIVISION LEGISLATIVE Requested Action City Council review and comment on this code section with input from our fire chief Summary Explanation & Background City Council discussed the issue of bonfires on the beach on 03 19 02 (see attached minutes) Is there any interest in changing the City policy of prohibiting bonfires on the beach? Fire Chief Sargeant will be in attendance to answer any questions you may have Discussion item only — Please advise Exhibits Attached Minutes of 03 19 02 City Mana Office Department LEGISLATIVE 1\meet ng\ZUUZ\12 U3 UZ\19 58 doc City of Cape Canaveral Florida �Y 9 his" 119-29112 Page 5 (3) No lamp shall be directly visible from the beach The use of opaque materials for screening and hooding the lamps are techniques which may be used to limit visibility from the beach (4) Parking lots where vehicle headlights may cast light onto the beach so as to be in violation of this article shall be screened to eliminate excess light on the beach (5) At the time building and electrical plans are submitted for public review appropriate photometrics of the artificial lighting used shall be provided by the applicant Photometrics shall include horizontal isolux charts and spectral distribution charts if appropriate (b) This article shall not apply to any structure for which a building permit or development order has been issued prior to the effective date of the ordinance from which this section is derived (Code 1981 § 659 05) Proposed change to section 14 55 New Development Mr Treverton questioned where the section 14 55 derived? Mr Boucher responded that he would look to acquire a new standard and wording that is user friendlier Mr Boucher stated regarding section 14 2 (b) the city has nuisance birds that require trapping and a provision added relating to native or migrant bird species Mr Weber suggested that Mr Boucher and Attorney McQuagge come up with verbiage for section 14 2 (b) Sec 14 58 Beach activities (a) Fires shall be prohibited within the jurisdictional boundaries of this article from 9 00 p m until 7 00 a m during the period of May 1 to October 31 of each year (b) Mechanical raking of the beach within the jurisdictional boundaries of this article shall be prohibited during the period of May 1 to October 31 of each year except as exempted under section 14-54(d) (Code 1981 § 659 11) Proposed change to Section 14 58 Beach activities Chief Sargeant requested a consensus and a regulation from Council whether bonfires are allowed on the beach Chief Sargeant explained that there are provisions for cooking fires in approved containers but no ordinance banning bonfires Council agreed they would like to ban bonfires, but allow approved cooking containers as regulated in Florida State Statute 633 Meeting Type Regular Meeting Date 12 03 02 tL Wo CRY OF CAPE CANAVERAL AGENDA H ad' g Discussion It m 11 N $9000 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT DISCUSSION BASKETBALL COURT — FRDAP GRANT DEPT /DIVISION PARKS & RECREATION Requested Action The recreation director is seeking feedback from City Council on which of the (2) basketball court configurations would be preferable Summary Explanation & Background This is the final component of the FRDAP Grant for Crit' Park As pointed out in the recreation director s memo the half court will fall wrthun funding limits a full court configuration would require an additional appropriation of $9000 Please advise Exhibits Attached Recreation Director s memo of 10 15 02 City Man is ffice Department PARKS & RECREATION CITY OF CAPE CANAVERAL PARKS & RECREATION DEPARTMENT 7300 N ATLANTIC AVENUE * P O BOX 326 (321) 8681227 E mail address parknrec@iu net hl 10105 [e7 TO Mayor Councilmembers City Manager FROM Nancy Hanson Parks & Recreation Director DATE October 15 2002 RE New Basketball Court I would like to readdress the basketball court issue The new court is the final component in the $50 000 FRDAP Grant and I would like to get it finished and closed out so the City can be reimbursed and I can move on to the Manatee Park pavilion/restroom project As you know I planned to have a half court constructed The following rationale was used for this decision I The goal post/backboard would be on the south end of the court Outdoor basketball courts usually run north/south to avoid the rising/setting sun in players eyes 2 No trees sidewalks or power poles would need to be moved 3 Most of the youths that use the court only play a half court game The big kids i e adults use the full court This would accommodate both age groups 4 It falls within the spending limits of the grant There is approximately $12 000 remaining of the $50 000 Half court estimate is $11000 This would leave $1000 for the required fencing Note — a full court will run approximately $21000 plus the fencing and cost of relocating poles and trees The additional cost would need to be allocated from existing City funds I would like an opportunity to discuss this with you and would be happy to attend a Council meeting to do such D Z Q a Q O MONROE AVENUE est IcwQe ►IFTRAII COPYRIGHT © 2002 STOTTLER STAGG 3t ASSOCIATES f LEGEND = EXISTING BENCH A TRASH RECEPTACLE ? UTILITY POLE PALM TREE OAK TREE — EXISTING 6 CHAIN LINK FENCE — — EXISTING 9 CHAIN LINK FENCE Stottler Stagg & Associates Architects Engineers Planners Inc 8680 N Atlantic Ave Cope Cana erol FL 32920 PHONE (321) 783-1320 FAX (321) 783-7065 www t ttl t gg m Ljj F - z z w U 2 H- D O LEGEND = EXISTING BENCH A TRASH RECEPTACLE ? UTILITY POLE PALM TREE OAK TREE — EXISTING 6 CHAIN LINK FENCE — — EXISTING 9 CHAIN LINK FENCE Stottler Stagg & Associates Architects Engineers Planners Inc 8680 N Atlantic Ave Cope Cana erol FL 32920 PHONE (321) 783-1320 FAX (321) 783-7065 www t ttl t gg m MONROE AVENUE k �:D (D =4 NEW BASKETBALL t� (Z� O C7 ~ C Z W O t i LEGEN n EXISTING BENCH Y TRASH RECEPTACLE UTILITY POLE PALM TREE OAK TREE - >- EXISTING 6 CHAIN LINK FENCE — — EXISTING 9 CHAIN LINK FENCE EXHIBIT OPTION A NEW BASKETBALL COURT Stottter Stagg & ASSOmates COMPUTER FILE DATE 1/22/02 iviArchitects Engineers Planners Inc 8680 N Atlont c Ave Cope Conove of FL 32920 PHONE (321) 783-1320 FAX MASTER -2 DWG (321) 783-7065 ww t tt t gg m COPYRIGHT © 2002 STOTTLER STAGG & ASSOCIATES Meeting Type Regular Meeting Date 12 03 02 i+ 3 wo CITY OF CAPE CANAVERAL AGENDA H ad' g Discussion It m 12 N Is there any interest by City Council to update the rate modeh AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT DISCUSSION SEWER RATES DEPT /DIVISION LEGISLATIVE Requested Action City Council review the sewer revenue data prepared by the city treasurer Summary Explanation & Background City Council was presented a $16 000 proposal from our rate consultant to update the sewer rate model The city treasurer submitted the attached report outlnung actual and estimated sewer revenue compared with the consultant s original estimate Is there any interest by City Council to update the rate modeh Exhibits Attached f City treasurer s memo of 11 26 02 City M s Office Department LEGISLATIVE nyNc002\12 03 02\sewer aoc Memo To Bennett Boucher City Manager From Andrea Bowers City Treasure Date 26 November 2003 Re Status of Sewer Enterprise Revenue in relation to the Revenue Sufficiency Analysis The following is a brief summary of our current position within the Revenue Sufficiency Analysis prepared by Burton & Associates Inc in August 2000 1 am working from Schedule 2 or their report Consultants Projected Operating Income Actual (Budgeted for FY2003) Subtotal FY2001 FY2002 FY2003 $1 902 000 $1 998 000 $2 087 000 1,909,686 (A) 2,003,556 (A) 2,099,000 (B) 7 686 5 556 12 000 Consultants Projected Interest Income 146 000 111 000 100 000 Actual (Budget for FY2003) 144,374 (A) 63,112 (A) 93,110 (B) Subtotal 1,626 -47,888 -6,890 Net $ 6 060 $42332 $ 18 890 It should also be noted that the analysis projected operating expenditure for FY 2003 is $1 422 000 while the budgeted expenditure for that same time period is $2 099 000 an increase of $677 000 This makes a projected deficit of $695 890 for the year w a F V N W F.{ C 0 U � p Z ILJ 0 0 F- U pq w 0 a N N q M V' V It "Zi r- N CD M N N r- 4 W rn �> � �" a C7 z Q p N N N 00 'IT�t V 'cY t. - N CD m 2 ~ o w w C9 r p Z bs H � N O _ w o w � I O z y NN O Cl Ee t3 t O O n N lLO O CD O O h cli O O M m bN9 f 9 �I NII h U U O m y O O Cl) Q N CO cr T a cca c' �_ CO c Ncu 10 N cri y � h � Z o p =,1 t CO s; O a m y N m m U c" o m p a ami o a to w Z U j U j coI C h h C a' y m ai Q) mo V 3 ro m-zz g a m m ttz Y 4! o- N M �� r_ cu Q j C U Y m Q z O p Oy Y a U CL U 5 V. n N M d' W� Vft N Cl) of a m U N U.O w C7 CL w Q � ® _ w R U) � c \ 2a. � « 0 E � ~ L) Ap LU 0 w a »�\ § Q � V � 0 ■ & I 2 §0 0 0@ G) E w, a � a « & Q _ _ i Q _ � ( \ \ \ § \ c ( � @ m _Z 2 2 � � k / \ f \ / \ t \ ) —co k e o % \ \ \ \ \ Q) m JZ Co \ \ c / 0 = n o e § E 8 \ / & / § _ / \ m / f c w (Den 0 mo IlzZLLI §) § / L) LLI S2Sb0: w m X00 �<QUJ0« - k roUJZ $ U)wU-ee LLI�-oz \ ��§w�§ 2 JLC _/ ■ / \ c= a= a 2 L,§\ Cl) § (D ( k — § ® \ _j� LO -a �E` k® 2 �z % 2 / ® 2 0a ( \ w \ \ \ \ ¢ \ 2 IV / � » R \ t 3 \ �r ( � ( \ e / / § R w , � 2 ƒ ) \ ) [ \ ( / 2 § Q � V � 0 ■ & I 2 §0 0 0@ G) E w, a � a « & Q _ _ i Q _ � ( \ \ \ § \ c ( � @ m _Z 2 2 � � k / \ f \ / \ t \ ) —co k e o % \ \ \ \ \ Q) m JZ Co \ \ c / 0 = n o e § E 8 \ / & / § _ / \ m / - N m� n _ N mIt n�o m k / ( } U «[w 0 ICO 0nw w w q 2 w L�q IlzZLLI P�LLI / S2Sb0: ezzza �<QUJ0« roUJZ $ U)wU-ee LLI�-oz \ ��§w�§ 2 JLC ■ \ 0eCYF- �Q2Iw 0I= ( k — § ® \ _j� 2 �z % 2 / a 2 0a ( \ w � � \ t \ \ �r ( � ( \ e / / § R w , o 2 ƒ ) \ ) [ \ ( / % 2 / ) j k > ( \ 7 (� \ 2 = f I / 3 � - N m� n _ N mIt n�o m k / ( }