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HomeMy WebLinkAboutPacket 10-15-2002CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CONSENT AGENDA ;1ty of Cape Canaveral JNCIL REGULAR MEETING #ITY HALL ANNEX enue, Cape Canaveral, Florida TUESDAY October 15, 2002 700 PM AGENDA City Council Regular Meeting Minutes of October 1 2002 2 Cooperative Purchase of Beach End Landscaping with Vila & Son Landscaping Inc 3 Cooperative Purchase of Sanitary Sewer Lining with Griner s Pipeline Services Inc 4 Street Sweeping Contract with USA Services of Florida Inc 5 Cooperative Purchase of a Ford F-550 Flatbed Dump Track in the amount of $38243 6 Canceling the Tuesday November 5th meeting due to the General Election and Scheduling a Meeting to Certify the Election Results for Thursday November 7th 105 Polk Avenue Post Office Box 326 Cape Canaveral FL 32920 0326 Telephone (321) 868 1220 FAX (321) 799 3170 www fcn state fl us/cape e mail ccapecanaveral@cfl rr com City of Cape Canaveral Florida City Council Regular Meeting October 15 2002 Page 2 CONSIDERATIONS 7 Cooperative Purchase of SRA1A Landscaping Services with Vila & Son Landscaping Inc 8 Cooperative Purchase of a 2003 Ford F 150 Pick-up Truck 9 City Manager's Evaluation DISCUSSION 10 Review of the North SR Al Sign Concept Plan 11 Review of City Hall Complex Landscaping Plan 12 Establish Sidewalk Construction Priorities REPORTS 1 City Manager 2 Staff 3 City Council ADJOURNMENT Pursuant to Section 286 0105 Flonda Statutes the City hereby advises the public that If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting that person will need a record of the proceedings and for such purpose that person may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence nor does it authorize challenges or appeals not otherwise allowed by law Persons with disabilities needing assistance to participate in any of these proceedings should contact the City ClerKs office (868-1221) 48 hours in advance of the meeting CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL City of Cape Canaveral UNCIL REGULAR MEETING CITY HALL ANNEX ,enue Cape Canaveral Florida TUESDAY October 15 2002 700 PM R E V I S E D AGENDA CONSENT AGENDA 1 City Council Regular Meeting Minutes of October 1 2002 2 Cooperative Purchase of Beach End Landscaping with Vila & Son Landscaping Inc 3 Cooperative Purchase of Sanitary Sewer Lining with Griner s Pipeline Services Inc 4 Street Sweeping Contract with USA Services of Florida Inc 5 Cooperative Purchase of a Ford F-550 Flatbed Dump Truck in the amount of $38243 6 Canceling the Tuesday November 5th meeting due to the General Election and Scheduling a Meeting to Certify the Election Results for Thursday November 7th 105 Polk Avenue Post Office Box 326 Cape Canaveral FL o2920 0326 Telephone (321) 868 1220 FAX (321) 799 3170 www fcn state fl us/cape e mail ccapecanaveral@cfl rr com City of Cape Canaveral Florida City Council Regular Meeting October 15 2002 Page 2 CONSIDERATIONS 7 Cooperative Purchase of SRA1A Landscaping Services with Vila & Son Landscaping Inc 8 Cooperative Purchase of a 2003 Ford F-150 Pick up Truck 9 City Manager's Evaluation DISCUSSION 10 Review of the North SR Al Sign Concept Plan 11 Review of City Hall Complex Landscaping Plan 12 Establish Sidewalk Construction Priorities ORDINANCES 13 Motion to Adopt Ordinance No 17-2002 Adopting the Amendments to the Annual General Fund Sewer Enterprise Fund Special Revenue Funds and Expendable Trust Funds Budgets for the Fiscal Year beginning October 1 2001 and Ending September 30 2002 for second reading REPORTS 1 City Manager 2 Staff 3 City Council ADJOURNMENT Pursuant to Section 286 0105 Florida Statutes the City hereby advises the public that If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting that person will need a record of the proceedings and for such purpose that person may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence nor does it authorize challenges or appeals not otherwise allowed by law Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue Cape Canaveral, Florida TUESDAY October 1 2002 700 PM MINUTES CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Council Members Present Jim Morgan Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Richard Treverton Larry Weber Others Present Bennett Boucher City Manager Anthony Garganese City Attorney Virginia Haas Administrative Assistant Ed Gardulski Public Works Director Morris Reid Building Official CONSENT AGENDA 1 City Council Special Meeting Minutes of September 17, 2002, Adoptmg the Millage and Budget 2 City Council Regular Meeting Minutes of September 17 2002 3 Reallocation of Purchase Order Funds Sanitary Sewer Line Cleaning and Televising, Gnner's Pipeline Services 4 Collective Bargaining Agreement with the International Union of Operating Engineers Local 673 5 Design of International Drive Baffle Box by Stottler, Stagg and Associates 6 Outdoor Entertainment Permit for the Traveling Skate Park City of Cape Canaveral Florida City Council Regular Meeting October 1 2002 Page 2 7 Special Outdoor Entertainment Permit for the Halloween Dance Mayor Randels requested if any Council member staff member or interested party desired to remove an item from the consent agenda for discussion Mr Morgan requested to remove consent agenda item three for discussion Attorney Garganese requested to remove consent agenda item two for discussion A motion was made by Mr Weber and seconded by Mr Morgan to approve Consent Agenda Items Number 1, 4, 5, 6, and 7 The vote on the motion carried 5-0 as follows Mr Morgan, For, Mayor Pro Tem Petsos, For Mr Treverton, For and Mr Weber, For Attorney Garganese clarified that page 3 line 7 should read the Florida Building Code has jurisdiction regarding installation of window codes A motion was made by Mr Treverton and seconded by Mr Weber to approve Consent Agenda Item number 2 with the Attorney's requested change The vote on the motion carred 5 0 as follows Mr Morgan For, Mayor Pro Tem Petsos For, Mr Treverton For and Mr Weber, For Mr Boucher responded to Mr Morgan that the City budgeted $200 000 for the sewer line investigation through two purchase orders and an employee went beyond budget Mr Gardulski recommended canceling the Purchase Order 2166 in the amount of $142 000 for sewer lining and manhole repairs and to allocate these funds toward the cleaning televising and smoke testing activities The Purchase Order 2167 will be canceled and a new Purchase order will be issued reflecting the cleaning televising and smoke testing of 82 495 linear feet of sanitary sewer for the amount of $136 116 75 All work was completed within allowed budgeted funds As of this date none of the $200 000 has been expended Any additional maintenance will be budgeted next fiscal year Attorney Garganese explained to Council that the City had an employee authorize a purchase order that could not be modified verbally and the city has sovereign immunity against payment of this overcharge Mr Morgan expressed being fair Mr Treverton stated that Griner's Pipeline has been a good contractor for the City Mayor Pro Tem Petsos stated that the employee had good intentions and the City Manager has already met with the Employee A motion was made by Mr Morgan and seconded by Mayor Pro Tem Petsos to approve Consent Agenda Item Number 3 Mr Nicholas stated that the authorization was not caught and procedures may not be clear Mr Boucher replied that Mr Gardulski had conducted an internal investigation the employee was disciplined and measures were adopted to prevent future problems City of Cape Canaveral Florida City Council Regular Meeting October 1 2002 Page 3 Vote on the motion carred 5-0 as follows Mr Morgan For Mayor Pro Tem Petsos, For, Mr Treverton, For and Mr Weber For RESOLUTION 8 Resolution No 2002-41, Adopting the Final Plat of Ocean Gardens, Wave III, John Baker, Applicant A motion was made by Mayor Pro Tem Petsos and seconded by Mr Morgan to approve Resolution No 2002-41 The vote on the motion carried 5 0 as follows Mr Morgan, For, Mayor Pro Tem Petsos, For, Mr Treverton, For and Mr Weber For DISCUSSION 9 Legislative Pnonties for the Space Coast League of Cities Mayor Pro Tem Petsos stated that we have beach re -nourishment however he would like to work on closing the loop hole on fireworks and sending a form letter along with other cities concerns to legislative delegations Council tasked the City Manager and City Attorney to draft a proposal for review by Friday 10 Support of the Florida League of Cities Challenge to the Presumption Bill Mr Boucher explained the Presumption Bill in that should a police or fire employee have a pulmonary incident it could be construed as work related and covered by worker's compensation Attorney Garganese further explained that the Florida League of Cities is challenging the law as adopting an unfounded mandate and violating the single subject requirement Mr Treverton stated he believes this should occur on a case-by-case basis Mr Morgan asked if there is a provision for a remedy? Mr Boucher responded that under this legislation the employee is presumed covered The Council agreed to send a letter of support to the Florida League of Cites but not to take part in a lawsuit Mr Nicholas questioned the extent of increase in insurance? Mr Boucher responded that this remains to be seen REPORTS 1 City Manager • Mr Boucher reported that the next meeting would contain many agenda items from the Public Works Director Mayor Randels reiterated that Council owes the City Manager an evaluation this year for the next meeting • Mr Boucher reported on the city entrance site • Mr Boucher reported on the Florida League of Cites article on the City s technology • Mr Boucher reported on the addition of the Zoning and Future Land Use maps to the Interactive Regulations Program City of Cape Canaveral Florida City Council Regular Meeting October 1 2002 Page 4 • Mr Boucher pointed out the exhibits from the Beautification Board regarding City Hall landscaping plan and asked that they consider the Space Shuttle be included within the plan City Clerk • City Clerk s Office reported that much City Government information has been gathered from various City Departments and will be displayed at the Cape Canaveral Library and City Hall throughout the month of October for City Government Week The City Clerk is in contact with Cape View Elementary preparing for the mock City Council Session with the students City Attorney • Attorney Garganese reported that Fair Villa would like to propose an amendment to the sign code and present this to City Council inclusive of A1A landscaping enhancements Council agreed to meet with Fair Villa at a possible November Council Meeting Building Official 49 Mr Reid reported on the current projects in the area There was some discussion about hotel timeshares renting by the night Mr Nicholas inquired about the water park Mr Reid explained that it was not an amusement park but a large swimming pool available for guests only Mr Boucher requested that Mr Reid provide Council with a re cap of the Cape Canbe project Public Works Director • Mr Gardulski reiterated the heavy upcoming agenda schedule and requested Council to review items prior to the next meeting He related that there would be ten items which include A1A landscaping improvements street sweeping City hall landscaping Beach End costs and Prime path sidewalks Mr Gardulski requested Council to utilize the provided digitized map by marking comments and suggestions where sidewalks would like to be planned He will also be presenting concept plans for the north entrance sign and the Sewer Slip lining program footage and which streets they will line • Mr Gardulski reported that the Street Department is working on tree planting for the next year • Mr Gardulski also noted that a budgeted vehicle over the requested $20 000 would be on the next agenda as well as a request for an additional vehicle replacement AUDIENCE TO BE HEARD Mr Gene Petre requested information regarding addressing problems in the City Mr Boucher responded that there would be an initial test case utilizing Cocoa Palms trailer park and staff will be attending an October 10'h meeting to discuss roads to be renamed Mr Boucher invited City Council to attend the Meeting at Cocoa Palms Trailer Park in the Community Room at 10 00 AM Mr Petre inquired about the sidewalk program and questioned who pays for additional sidewalks? Mr Gardulski explained that some are budgeted and Council is considering an ordinance to install sidewalks on vacant lots Mayor Randels further explained that builders are required to install sidewalks and said that sidewalks for schools county or state roads are paid for by taxes Mr Boucher responded to Mr Petre that permit fees have come close to half a million impact fees possibly over one million City of Cape Canaveral Florida City Council Regular Meeting October 1 2002 Page 5 Mr Petre inquired about plans for a new city hall to accommodate the growth of the city Mr Boucher responded that additional workshops would have to be conducted to consider these plans Ms Shannon Roberts inquired about the state of Central Ave Mr Gardulski responded that the City of Cocoa is waiting for Florida Department of Environmental Protection clearance on the lines then the paving will begin Ms Roberts asked about the concern of the overpass not indicating the City of Cape Canaveral Mr Boucher responded that City Council requested the State of Florida to add the City of Cape Canaveral and PAFB to the overpass sign The City of Cape Canaveral and Cocoa Beach the two nearest municipalities would be added to the overpass sign Mr Boucher will inquire as to the timeline for the project Ms Roberts voiced her concern regarding the height and the curve of the north entrance sign 2 City Council Mr Morgan • Mr Morgan inquired about the Lincoln Avenue easement Mr Reid responded that the City Attorney was working on this and had requested survey and site plans a month ago • Mr Morgan requested the status of the money market fund Mr Boucher responded that Ms Bowers would be compiling another report for the period ending September 30 2002 • Mr Morgan questioned commercial dumpsters Mr Boucher responded that negotiations are ongoing and they are looking at what City of Cocoa has in place • Mr Morgan inquired about the Mayor's office Mr Boucher responded that more discussion was needed and submitted that the Annex could be used once established with Internet access There was continued discussion on a plan for the Mayor's Office • Mr Morgan requested revisiting the concurrency evaluation regarding project units under four units being consistent Mr Morgan will forward a memo of concerns to the Planning and Zoning Board for review Mr Weber • Mr Weber nominated Mayor Randels for the Economic Development Commission Board and all Council Members concurred • Mr Weber reported the September 21 st cleanup at Cherie Down Park where 145 people volunteered • Mr Weber reported that Nick s Lawn service was not picking up litter when cleaning A1A as required in their contract • Mr Weber reported the October 26th Make a Difference Day at the Public Works Facility where a pepper bust and clean up around the fence will be held Mr Weber requested approval for the use of a chipper city employee and a Pathfinder • Mr Weber announced an additional pepper tree clean up dunng October or November and needing approval of above items on that future date as well • Mr Weber advised that he might not be in attendance at the October 15th meeting Mr Treverton • Mr Treverton mentioned the referendum for Police to which Mr Boucher responded that a fact sheet is being completed for distribution to citizens along with an article for the weekly paper Mayor Pro Tem Petsos recommended giving the article to the Sheriff who City of Cape Canaveral Florida City Council Regular Meeting October 1 2002 Page 6 could then release it to the newspaper Mr Treverton requested a sample flyer to review by next council meeting and a mad prior if possible Mr Treverton mentioned the 500 foot radius zoning change There was some discussion regarding when notification should occur Mr Robert Hoog stated that he would prefer notification prior to Planning and Zoning Board Meeting Council suggested one notice is sent prior to the Planning and Zoning Board allowing the citizen follow through time Council requested Attorney Garganese to write a proposed ordinance to notice property owners via certified mad prior to the Planning and Zoning meeting to allow adequate time Mr Treverton commented on the City Web Site and the minutes being posted in a timely manner He requested discontinuance of paper copies for Council Members Mr Treverton commented and praised reuse usage Mr Treverton thanked the City Attorney for the valuable opinions on sidewalks and the cable franchise agreement information Mayor Pro Tem Petsos Mayor Pro Tem Petsos inquired about funding options for sidewalks suggesting back charging vacant lot owners Attorney Garganese will research other cities and it will be placed on the next agenda Mayor Pro Tem Petsos reported on an article in the paper regarding beach re nourishment and funding by the Federal Government He requested that Mr Boucher gather more information for review Mayor Randels • Mayor Randels requested the City Manager's evaluation be scheduled for the next City Council Meeting and each Council Member would complete their individual evaluation and discuss with the City Manager prior to the review • Mayor Randels requested the status of employee evaluations Mayor Pro Tem suggested a bottom up anonymous evaluation of the City Manager which would be turned into the City Attorney for review Council agreed to consider this at a later date • Mayor Randels passed the Bennix Park Dedication Plaque to Council • Mayor Randels thanked the City Attorney for the information he was providing to Council • Mayor Randels announced that the City of Cape Canaveral has been a member of the Chamber of Commerce for 29 years • Mayor Randels reported on the trolley schedule in laminated plastic • Mayor Randels reported on the City of Cocoa s rising water rates Attorney Garganese submitted that Cocoa City Council would consider a variety of fees involving water next Tuesday • Mayor Randels reported on the approval from Florida Department of Transportation of the City of Cape Canaveral name to be placed on the North entrance sign • Mayor Randels inquired the expected date of extending the middle tum lane on AIIA to the new overpass Mr Boucher replied he would follow up with the Department of transportation City of Cape Canaveral Florida City Council Regular Meeting October 1 2002 Page 7 • Mayor Randels recognized and complimented Councilman Weber who had established Cherie Down Park in the City of Cape Canaveral as an International Blue Wave Beach • Mayor Randels reported on the Independent Coastal Expert (I C E) final report presented to Brevard County Commission by the U S Corps of Engineers at Viera Findings were that the Federal Government should pay entire cost of the first 9 4 miles south of the Port since the Port caused the erosion • Mayor Randels reported that at the recent Florida Shores and Beach Conference the main presentation was on the installation of sand fence by volunteers in the City of Cape Canaveral • Mayor Randels reported on two new businesses established in Cape Canaveral who were recognized at the Economic Development Commission Annual Industry Appreciation Banquet Attorney Garganese introduced Jeff Buak Assistant City Attorney and thanked him for his legal research ADJOURNMENT There being no further business the meeting adjourned at 9 15 P M Rocky Randels MAYOR Virginia Haas RECORDING SECRETARY Meeting Type Regular Meeting Date 10 15 02 AGENDA H adi g Consent It m 2 N I support this recommendation. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSENT COOPERATIVE PURCHASE OF BEACH END LANDSCAPING WITH VILA & SON LANDSCAPING INC DEPT /DIVISION PUBLIC WORKS/BEAUTIFICATION Requested Action City Council consider the cooperative purchase of beach end landscaping to Vila. & Son Landscaping Inc in the amount of $47 421 as recommended by the public works director Summary Explanation & Background Twelve (12) beach end areas are to be landscaped This is a budgeted item utflmng the Seminole County landscaping bid I support this recommendation. Exhibits Attached Public works director s memo of 10 01 02 City Ma 's Office Department PUBLIC WORKSBEAUTIFICATION 1\ming\2002\10 15 02\beachend doc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE October 1, 2002 SUBJECT City Council Agenda Item for October 15, 2002 Cooperative purchase for Beach End Landscaping The City of Cape Canaveral has landscaped the following four (4) beach ends Lincoln Avenue Madison Avenue Jefferson Avenue and Adams Avenue The remaining beach end landscaping was budgeted within the Beautification Fund William Benmx is funding this landscaping project in the amount of $72 000 Attached is a cost proposal to landscape the remaining beach ends in the amount of $47 421 The contract for the purchase and planting of this project is a cooperative purchase for services from Vila & Son Landscaping Seminole County awarded a landscape bid 382 00/GG for their Roadway Landscape Maintenance project to Vila & Son Landscaping The City of Cape Canaveral s Public Works Director in regards to a cooperative purchase agreement contacted Vila & Son Landscaping The firm s General Manager Cris Frier stated that they would honor the cooperative purchase This item will be presented to the Beautification Board at the meeting of October 8`h 2002 for review and recommendations Any final comments from the Beautification Board will be forwarded to Council Recommend the approval of the Beach End Landscape Project and approval of the cooperative purchase Vila & Son Landscaping in the amount of $47 421 Attachment CC File ea m q =o}( ° as m 0N ��ooe,oeo7 §o0000000/ a§ \ °008 20 8 2 _ a a ]^° 20 88 ON § " / �o ©a)\ Aa � - - �}k 20�0� o,\ s $~ � \ ass■kaaaka a ]\\}}k(\f}\ ¢ oes2M28as8 ! � z�![ 0- 9 §( E6 o\fAA/w§ 3 ;\sgamb&§% §Req&;ee2�- CITY OF CAPE CANAVERAL 2002-03 FISCAL YEAR BUDGET BEAUTIFICATION FUND 105 CODE DESCRIPTION DETAILED JUSTIFICATION 5250 SMALL TOOLS HAND TOOLS AND ELECTRIC TOOLS NEEDED IN THE PERFORMANCE OF THE PROJECTS THAT DO NOT QUALIFY FOR CAPITAL BUDGETING 5400 MEMBERSHIPS & TRAINING MEMBERSHIPS IN FLORIDA NATIVE PLANT SOCIETY URBAN FORESTRY SEMINAR FNPS TRADE SHOW NATIONAL ARBOR DAY FOUNDATION 6300 LANDSCAPING FIRST TIME LANDSCAPING AROUND THE CITY THIS INCLUDES TOTAL LANDSCAPING PROJECTS 6310 6320 6330 6340 6400 LANDSCAPING BENNIX FUNDED SR A1A BEAUTIFICATION MANATEE PARK LANDSCAPING PROJECT BANANA RIVER PARK PROJECT CAPITAL EQUIPMENT 8200 AID TO PRIVATE ORGANIZATIONS 9900 RESERVES NEW TREES & SHRUBS 30 000 $ 30 000 CAPITAL EXPENDITURES FOR LANDSCAPE PROJECTS FUNDED BY BENNIX DONATION 12 BEACH END CROSSOVERS 72 000 LANDSCAPED LANDSCAPE OF CITY HALL COMPLEX 50 000 LANDSCAPE OF SOUTH ENTRANCE 20 000 SIGN $ 142 000 LANDSCAPE IN CONJUNCTION WITH THE REVITALIZATION OF A1A PROJECT LANDSCAPING CONNECTED WITH THE MANATEE PARK PROJECT DONE IN CONJUNCTION WITH THE PARKS AND RECREATION DEPARTMENT INFORMATION SIGN & KIOSK PAVILION PICNIC AREA SHELL TOP ROAD ELECTRIC TO PARK REVEGETATION $ 10 000 LANDSCAPING CONNECTED WITH THE BANANA RIVER PARK PROJECT DONE IN CONJUNCTION WITH THE PARKS AND RECREATION DEPARTMENT TREE CHAIN SAW 700 MEDAL DETECTOR 1 100 $ 1800 DONATION TO KEEP BREVARD BEAUTIFUL AND THE FLORIDA NATIVE PLANT SOCIETY UNDESIGNATED EXPENDITURES OF SURPLUS REVENUES c zn n> :6 � rn rn mX D 0O c z c z v Meeting Type Regular Meeting Date 01 15 02 CITY OF CAPE CANAVERAL AGENDA H adi g Consent It m 3 N See attached memo AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSENT COOPERATIVE PURCHASE OF SANITARY SEWER LINING WITH GRINER S PIPELINE SERVICES INC DEPT /DIVISION WWTP/PUBLIC WORKS Requested Action City Council consider the approval of the cooperative purchase of sanitary sewer lining with Griner s Pipeline Services Inc in the amount of $150 000 utilizing the City of Orlando bid, as recommended by the public works director Summary Explanation & Background This is a budgeted item, and I support the public works director s recommendation See attached memo Exhibits Attached Public Works Director s memo of 09 20 02 City M s Office Department WWTP/PUBLIC WORKS ca k m\mydo lents ounc 1\me \2002\10 15 02\gr ners doc M E M O R A N D U M TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE September 20, 2002 SUBJECT City Council Agenda Item for October 15, 2002 Cooperative Purchase with the City of Orlando, Sanitary Sewer Lining and Manhole Repair, Griner's Pipeline Services, Inc As part of the City s Sanitary Sewer line rehabilitation program each year funds are budgeted for repairing the sewer collection system This program entails the cleaning televising and repairing and/or replacing of sewer lines as required Four years ago the collection crew had identified problem areas and developed a plan for cleaning and televising its sanitary sewer system As part of this year s rehabilitation program we are scheduling to perform relining of sewer pipe and manhole repair of the City s sanitary sewer system The City of Cape Canaveral s Collection System Improvement Program is in compliance to U S Environmental Protection Agency (EPA) Publicly Owned Treatment Works Management Operation and Maintenance Program (POTW MOM) Model Self Audit Report Format Additional information about EPA program maybe located at their WebPages http //www epa gov/regional4/water/wpeb/documents/modelrpt pdf This year project is a continuation of the City s program The projected cost for slip lining 5 013 MOL liner feet is $150 000 Funds have been budgeted for the Sewer Collection System Rehabilitation Improvements for this budget year The purchase of this service will be through a cooperative bid with the City of Orlando Bid No B 102 1660 awarded to Griner s Pipeline Services Inc This new annual service is valid from October 15 2002 This new contract has a price reduction of $2 00 per foot resulting in a saving for the City of Cape Canaveral of $15 039 The City of Cape Canaveral had utilized Griner s Pipeline Services last year and found the quality of workmanship satisfactory Recommend approving the cooperative purchase with the City of Orlando for service from Griner s Pipeline Services Inc in the amount of not to exceed $150 000 Attachments CC Walter Bandish File Oct 03 02 01 27p Griners 13523836607 p 2 10/03/02 11 04 ft3 17 2998302 MILLER PIPELINE -+ GRINERS 1Z 001/001 September 24 2002 Mark R Wallbom Senior Vice President MIIIcr Pipeline Corporation dba Griner s Pipeline Services 8850 Crawfordsville Rd PO Box 34141 Indianapolis In 46234 SUBJECT Annual Agreement for Sanitary Sewer Lining Manhole Rehabilitation 8102 1o60 Dear K Wallbom r�� �.aa' io I have enclosed a set of signature pages for proper execution The subject Agreement is to be signed by two corporate officers and returned for coanter signature by the City The corporate officers must be registered with the Florida Division of Corporations (see attached) or the signers roust have clear signing authority by a corporate resolution or corporate procedure which must be subtr» tted back with the signed Agreement for acceptance of their signature by the City If you have any questions regarding the execution of the signature pages please feet free to contact me at 407 246 2331 for further clarification When complete please return the ongmal to this office to my attention Sincerely ��vrrl Edwin W Weidner C P3A Purchasing Agent III OFFICE OF PURCHASING AND MATERIALS MANAGEMENT CITY HALL 400 SOUTH ORANGir. AvENUE P 0 BOX 4990 ORLANDO FLORIDA 32802 4990 NONE (407) 246 2291 FAX (407) 246 2869 http //www cityoforlando net Oct 03 02 01 28p Griner$ 13523830007 p 3 Annual Agreement for Sanitary Sewer Lining and BI02 1660 Manhole Rehabilltation I � i INVITATION TO BID You are invited to Bid on the following Annual Agreement for Sanitary Sewer Lining and Manhole Rehabilitation Iem Unit I No Quantity Unit Description Price Total I a 13 14 1000 2000 FT FT Group 11 The Purchase and Installation of Polyvmvl Chloride Pipe Lining 6 in pipe for Job sizes from I ft to 1 000 ft 7C 6 ini e for on saes from 1 001 ft or more $ O P p J � c� %LOO- 15 6000 FT 8 in pipe for Job sizes from 1 ft to 1 000 ft 01 $ 196,-000 16 6000 FT 8 in pipe for Job sizes from 1 001 ft or more $2q 00$ l7 17 3000 FT 10 in pipe for Job sizes from 1 tt to 1 000 ft $ 1boo $ `�L"����y., 18 3000 FT 10 in pipe forJob sizes from 1 001 ft or more $ 33 QO $ 19 2000 FT 12 in pipe for Job sizes from 1 ft to 1 000 ft $ 300 $Mo 20 2000 FT 12 in pipe for Job sizes from 1 001 ft or more $ � QQ $ e Gioup III The Purchase and Installation of Polyethylene Pipe Lining 21 2000 I -T 6 in pipe for Job sizes from 1 ft to 1 000 ft $ $ 22 2000 FT 6 in pipe for Job sizes from 1 001 ft or more $ $ 23 6000 FT 8 in pipe for Job sizes from 1 ft to 1 000 ft $ $ 24 6000 FT 8 in pipe foi Job size, from 1 001 ft or more $ $ 25 3000 FT 10 in pipe for Job sizes from 1 ft to 1 000 ft $ S 26 3000 FT 10 in pipe for Job sizes from 1 001 ft or more $ $ 2' 2000 FT 12 in pipe for Job sizes from 1 ft to 1 000 ft 28 2000 FT 12 in pipe for Job sizes from 1 001 ft or more $ $ Group W The Purchase and Installation of Prefabricated Fiberglass Liners & High Density Polyethylene Manhole Liners 29 10 EA Fiberglass Liner installation for 42 in manhole per $ $ N ertical foot of installation Total Bid {this page} Office of Purchasing and Materials Management Page 12 M O N O U. Ix uj OZ LL 0 _ J LU � o0 J J wa Ix Z J w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O Co Wo Wo to to O w O w w P O w w O O U O N N t► Wo co N P to M N O! N N to O n d' V Co to N qT O N T- CO C) d' It Wo ti aa��4044�� ��404040ow LL w W CL U) 0 U W Ia- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M M M M N M M M N M N M M M N M IW) w 1- ti ti O O O O N M M M M N N N N �O tp eh M e- N N r r r r e- � e- r e- � e- e- � � V- � V" V- � 0000000000000000 F- eM M M M N N N M cOG M M N w w w to O O w w w O w O to w w w � e- V-" V- vm e- V- e- V- V- V-" V- r- V - VII vm e- V- T- r- V- V, e- " � V- e- V - r r Z Z 00 Z Z Z Z W WW W U C9 Z Z Z Z W U)NNco) IX ZOOc��c�w D�OGZZZZNNJ— -'Il Y � aaaa0000aaaQQQaa Television Inspection Log Job Name City of Cape Canaveral Report Number 14 Job Location Cape Canaveral FL Binder Number 1 Job Number EX 145 Tape Number EX 145 2 Supervisor M Muck Date 4/22/02 Pipe Type SanSewer Pi Size 8 Pipe Material —11 lay Service Connections 6 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 7 0 > 300 > 2 MEASUREMENT MADE FROM CENTER OF MANHOLES 11634 1 Madison Ave 11635 Footage TV Observation Clock ReL Comments 1 00 Beginning of Line 2 280 Start of Dip in Line 3 330 Bad Busted Pipe Camera Will Not Pass s , , 4 Reverse Set U o 5 20 Cracked Pipe t 6 190 Service Connection 3 4 7 320 Service Connection 9 4 8 720 Cracked Pipe 9 820 Cracked Pipe 10 870 Busted Pipe 11 910 Cracked Pipe 12 960 Cracked Pipe 13 1040 Service Connection 3 4 14 1140 Cracked Pipe 15 1240 Cracked Pipe 16 1280 Cracked Pipe 17 1390 Busted Pipe 18 1490 Cracked Pipe 19 1510 Service Connection 9 4 20 1660 Cracked Pipe 21 1820 Cracked Pipe 22 1830 Service Connection 3 4 U L 23 2100 Service Connection 9 4 Television Inspection Log Job Name City of Cape Canaveral Report Number 15 Job Location Cape Canaveral FL Binder Number 1 Job Number EX 145 Tape Number EX 145 2 Supervisor M Muck t Date 4/22/02 lhpe TyVe I Sanitary Sewer lhpe Size 18 1hpe Material jClay Service Connections 110 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 7 0 > 325 > 2 MEASUREMENT MADE FROM CENTER OF MANHOLES 11635 ) Madison Ave 11636 Footage TV Observation Clock ReL Comments 1 0 0 Beginning of Line 2 10 Cracked Pipe 3 330 Cracked Pipe 4 340 Service Connection 3 4 5 420 Service Connection 9 4 6 430 Cracked Pipe Light Roots dq 7 72 0 Bad-Bui e 8 980 Busted Pipe 9 1040 Service Connection 3 4 10 1160 Service Connection 9 4 11 1370 Cracked Pipe 12 1590 Service Connection 9 4 13 1600 Cracked Pipe 14 1660 Service Connection 3 4 OQ 15 1870 Cracked Pipe 16 2060 Cracked Pipe 17 2430 Service Connection 9 4 18 2710 Service Connection 3 4 19 2930 Service Connection (Capped) 9 4 20 3080 Light Roots 21 316 0 Service Connection 3 4 22 325 0 Manhole 116 36 End Inspection 23 Television Inspection Log Job Name City of Cape Canaveral Report Number 16 Job Location Cape Canaveral FL Binder Number 1 Job Number EX 145 Tape Number EX 145 2 Supervisor 1M Muck Date 4/22/02 npe Type I Sanitary Sewer Pipe Size Is, npe Material IClay Service Connections 19 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 7 0 > 325 > 2 MEASUREMENT MADE FROM CENTER OF MANHOLES 11636 ) Madison Ave 11637 Footage TV Observation Clock ReL Comments 1 00 Beginning of Lme 2 230 Cracked Pipe 3 240 Service Connection 9 4 4 250 Cracked Pipe Stained 5 300 Stainedjoint 6 400 Stamed omt 7 450 Stainedjoint 8 520 Service Connection 3 4 9 530 Stainedjoint 10 790 Service Connection 9 4 11 800 Cracked Pie Stamed 12 1000 Stamed omt 13 1050 Cracked Pipe Stained 14 1100 Stained oint 15 1200 Mmeral De osites Joint 16 1290 Stained omt 17 1420 Service Connection 9 4 18 1470 Cracked Pie Stained 19 1480 Service Connection 3 4 20 1490 Stamed omt ` 21 1540 Cracked Pipe Leakm 22 1590 Stamed omt 23 1650 Stained omt 24 1690 Stained omt 25 1740 Stained omt 26 1820 Cracked Pipe Mmeral De osrtes 27 1920 Cracked Pipe Mmeral Deposites o 28 1960 Service Connection 3 4 29 2020 Stained omt 30 2070 Stained omt 31 2120 Cracked Pi % 32 2170 Cracked Pie 33 2210 Cracked Pipe Stained `� l 34 2270 Cracked Pipe Stained 35 2330 Cracked Pipe Stained 36 2370 Start PVC Pomt Repair 37 2380 Service Connection VC 9 6 38 2390 End PVC Pomt Repair A( ' 39 2400 Cracked Pipe Stained 40 2440 Service Connection 9 4 41 2450 Cracked Pipe Stained 42 2490 Leakmg Jomt 43 2510 Service Connection 3 4 44 2520 Cracked Pipe Stained 45 2620 Cracked Pipe Stained 46 2640 Start PVC Pomt Repair 47 2810 End PVC Pomt Repair 48 2910 Cracked Pipe 49 2960 Cracked Pipe 50 3010 Cracked Pipe Stained 51 3050 Cracked Pipe Stained 52 3110 Cracked Pipe Stamed 53 3160 Cracked Pipe 54 3210 Cracked Pipe Stained 55 3230 Drop Lme 56 3250 Manhole 116 37 End Inspection 57 ®�� Television Inspection Log Job Name City of Cape Canaveral Report Number 23 Job Location Cape Canaveral FL Binder Number 2 - Job Number EX 145 Tape Number EX 145 3 J Supervisor M Muck Date 4/18/02 npe Type Sanitary Sewer I Pipe Size 18 Pipe Mate al lClay IService Connections 19 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 7 0 > 375 > 2 MEASUREMENT MADE FROM CENTER OF MANHOLES 11638 ) Madison Ave 11637 Footage TV Observation Clock ReL Comments 1 00 Beginning of Line 2 70 Stained Joint 3 110 Broken Pipe 4 160 Broken Pipe 5 180 Cracked Pipe 6 320 Leaking Joint 7 370 Broken Pipe 8 440 Service Connection 9 4 9 440 Stained Joint 10 500 Stained Joint 11 560 Service Connection 3 4 12 870 Stained Joint 13 880 Cracked Pipe 14 920 Cracked Pipe 15 1030 Cracked Pipe 16 1130 Cracked Pipe 17 1150 Service Connection 9 4 18 1150 Stained Joint 19 1250 Broken Pipe 20 1350 Stained Joint 21 1450 Broken Pipe 22 1550 Broken Pipe 23 1570 Service Connection Leaking 3 4 '� 24 1580 Stained Joint 25 1630 Broken Pipe 26 1670 Leaking Joint 27 1730 Broken Pi J- e 28 1780 Cracked Pipe 29 1880 Stained Joint 30 1930 Leaking Joint 31 1980 Stained Joint 32 2030 Cracked Pipe 33 2080 Leak Joint 34 2180 Stained Joint 35 2150 Service Connection 3 4 36 2160 Stained Joint 37 2260 Broken Pie /f 38 2310 Stained Joint 39 2410 Stained Joint 40 2460 Cracked Pipe 41 2480 Service Connection 9 4 42 2600 Circular Crack 43 2690 Cracked Pipe 44 2700 Stained Joint 45 2750 Stained Joint 46 2850 Stained Joint 47 2890 Stained Joint 48 2910 Service Connection 3 4 49 2920 Stained Joint 50 2970 Stained Joint 51 3010 Stained Joint 52 3060 Stained Joint 53 3110 Stained Joint 54 3160 Broken Pie 55 3190 Cracked Pipe 56 3250 Stained Joint 57 3380 Cracked Pipe 58 344 0 Cracked Pipe 7TAzx 160 1-O lvl 59 3510 Service Connection 9 4 60 3520 Stained Joint 1G 61 3560 Stained Joint J." 62 3610 Cracked Pipe 63 3620 Stained Joint 64 3730 Drop Line 65 3750 Manhole 116 37 End Inspection C 66 tot' 67 68 Television Inspection Log Job Name City of a Canaveral Report Number 10 Job Location Cape Canaveral, FL Binder Number 1 14/19/02 Job Number EX 145 Tape Number EX 145 2 Supervisor 1M Muck Date Pipe Type I Sanitary Sewer Pipe Size 8 Pipe Material IClay Service Connections 15 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 5 0 > 295 > 20 MEASUREMENT MADE FROM CENTER OF MANHOLES 11625 ) Monroe Ave 11626 Footage TV Observation Clock ReL Comments 1 00 Begnuung of Line 2 20 Cracked Pipe 3 270 Bad Busted Pie 4 270 Dip Starts 5 350 Bad Busted Pipe Bottom Missmg End of Di -f� 0 4 6 440 Cracked Pipe 7 460 Cracked Pipe 8 500 Cracked Pipe 9 570 Cracked Pipe 10 610 Bad Busted Pipe 11 720 Busted Pie f 12 910 Cracked Pipe 13 1010 Cracked Pipe 14 1050 Cracked Pie 15 1110 Cracked Pipe 16 1230 Service Connection 9 4 17 1270 Cracked Pie w 18 1300 Service Connection 3 4 ✓ e_ 19 1320 Cracked Pie y Y 20 1410 Cracked Pipe 21 1510 Cracked Pie �� % ' l " 22 1560 Cracked Pipe 23 1850 Cracked Pipe G� 24 1900 Cracked Pie -� /- `"n"61 - 25 1960 Cracked Pie 26 2100 Cracked Pipe 27 2150 Cracked Pipe 28 2220 Service Connection 3 4 �+ , r 29 2290 Service Connection 9 4 30 2400 Cracked Pie / h 31 2450 Cracked Pie 32 2500 Cracked Pipe 33 2760 Service Connection 3 4 34 2820 Cracked Pie �� r 35 2890 Bad Busted pipe XA�- 36 2950 Manhole 116 26 End Inspection 37 38 39 40 Television Inspection Log Job Name City of Cape Canaveral Report Number 12 Job Location Cape Canaveral, FL Binder Number 1 Job Number EX 145 Tape Number EX 145 2 Supervisor M Muck Date 4/22/02 Pipe Type Sanitary Sewer Pipe Size 8 npe Material lClay Service Connections 4 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 7 0 > 320 > MEASUREMENT MADE FROM CENTER OF MANHOLES 11627 ) Monroe Ave 11628 Footage, TV Observation Clock ReL Comments 1 00 Beginning of Line 2 50 Cracked Pipe Stormed 7 3 170 Service Connection 3 6 4 270 Cracked Pipe Stained 5 340 Cracked Pipe Stained �y " 6 40 0 Bad Busted Pipe Leaking/ - 7 530 Service Connection 9 4 8 540 Stainedjoint 9 690 Cracked Pipe Stained G 10 740 Stained joint 11 790 Stained oint 12 890 Cracked Pipe Stained 13 930 Cracked Pipe Stained 14 1040 Cracked Pipe Stained 15 1090 Cracked Pipe Stained 16 1140 Cracked Pipe Stained 12 17 1190 StainedJoint 18 1240 Stained omt 19 1320 Bad Busted Pipe Leaking�j / '0 6z. 20 1410 Service Connection 9 4 21 1430 22 1550 Stained joint 23 1 1600 iStamedjomt 24 166 0 Cracked Pipe Stained 25 1700 Stained iomt Y 26 1760 Cracked Pipe Stained 27 1890 Start PVC Point Repair 28 1990 End PVC Point Repair 29 2110 Cracked Pipe Stained / e' 30 2180 Standed omt 31 2190 Stained jomt 32 2310 Standed omt 33 2350 Stainedjoint 34 2420 Cracked Pipe Stained / d 35 2530 Service Connection 9 4 36 2580 Cracked Pipe Mineral Deposit 37 2630 Cracked Pipe Mineral Deposit �( 38 289 0 Cracked Pipe Mineral Deposit 39 3080 Busted Pipe O Z' 40 3120 Cracked Pipe Mineral Deposit 41 3170 Standed omt 42 3180 Drop Line 43 3200 Manhole 116 28 End Inspection 44 45 46 1ve,w-/-o _/) c- -e- /-, V'� 2er)L Television Inspection Log Job Name City of Cape Canaveral Report Number 20 Job Location Cape Canaveral FL Binder Number 2 Job Number EX 145 Tape Number EX 145 3 Supervisor M Muck Date 4/18/02 Fie Type I Sanitary Sewer I npe Size 8 Pipe Material IClay Service Connections 9 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 8 0 > 325 > MEASUREMENT MADE FROM CENTER OF MANHOLES 11629 ) Monroe Ave 11628 Footage TV Observation Clock Ref Comments 1 00 Beginning of Line 2 70 Broken Pipe Leaking 'D 11�,o rel 4%�rel, 3 110 Leakiniz Joint L Q / IV 4 140 Service Connection 9 4 5 240 Stained Joint 6 260 Service Connection 3 4 7 260 Leaking Joint 8 310 Cracked Pipe 9 360 Cracked Pipe 10 410 Cracked Pipe 11 460 Leaking Joint 12 510 Stained Joint 13 530 Cracked Pipe 14 560 Broken Pie i t r h 460 r 15 610 Broken Pie L 16 660 Stained Joint 17 710 Broken Pipe Leaking 18 760 Stained Joint 19 820 Cracked Pipe 20 870 Stained Joint 21 910 Cracked Pipe 22 930 1 Service Connection 9 4 23 1030 jBroken Pie rl S h(914 24 1090 Broken Pipe �O �` �'q t- 25 1140 Stained Joint 26 1160 Service Connection 9 4 27 1170 Stained Joint 28 136 0 Broken Piped% c G A wt �3 29 1410 Broken Pie 30 1460 Stained Joint 31 1480 Service Connection 32 1530 Cracked Pipe 33 1580 Cracked Pipe 34 1630 Broken Pipe 35 1690 Service Connection 11 4 36 1700 Stained Joint 37 1800 Broken Pipe 38 1840 Broken Pipe 39 1900 Cracked Pipe 40 1950 Stained Joint 41 2000 Broken Pipe 42 2100 Stained Joint 43 215 0 Leaking Joint 44 220 0 Stained Joint 45 2220 Service Connection 9 4'4' let c.M w 46 2320 Broken Pie -3Q 0 47 2370 1 Broken Pie y5 0 48 2490 Service Connection 3 4 49 2500 Stained Joint 50 2540 Broken Pipe 51 2600 Stained Joint 52 2640 Stained Joint 53 2800 Broken Pie A !9 O 54 2900 Stained Joint 55 2940 Leaking Joint 56 2970 Cracked Pipe 57 3020 Cracked Pipe 0 19 le, A& knl 58 3090 Cracked Pipe 59 3200 Drop Line 60 3250 IManhole 116 28 End Inspection Ila Imle, 61 62 63 64 Television Inspection Log Job Name City of Cape Canaveral Report Number 18 Job Location Cape Canaveral FL Binder Number 2 IA/17/02 Job Number EX 145 Tape Number EX 145 3 Supervisor 1M Muck Date 360 Degree Crack Pie Type I Sanitary Sewer Pipe Size 18 Pipe Material IClay rvice Connections 17 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 6 0 > 330 > MEASUREMENT MADE FROM CENTER OF MANHOLES 116-30 ) Monroe Ave 11629 CEJ Footage TV Observation Clock ReL Comments 1 0 0 Beginning of Line 2 2 0 360 Degree Crack 3 40 Broken Pipe 4 90 Cracked Pipe 5 190 Broken Pie 6 240 Broken Pie 993� 0 © (yi ©� B 4 � 7 260 Service Connection 9 4 8 340 Service Connection 3 4 9 35 0 Cracked Pipe Leaking 10 390 Stained Joint 11 540 Cracked Pipe 12 590 Leaking Joint ��YL 13 640 Cracked Pipe 14 68 0 Cracked Pie 7PjAY-d 5,77 15 750 Broken Pipe Leak �2 OF ® b -e` 16 820 Service Connection 3 4 17 920 Broken Pipe 18 1030 Cracked Pipe 19 1070 Leakin-g Joint 20 1120 Cracked Pipe 21 1170 Broken Pie 13A 1^ 22 1230 Cracked Pipe 23 124 0 Service Connection 9 4 SeJ- V - / L h / - K Y4 CEJ 24 1400 Broken Pte 25 1450 Leaking Joint Gr L 26 1460 Cracked Pipe 27 1510 Leaking Joint 28 1560 Stained Joint 29 1630 Service Connection 3 4 30 1640 Stained Joint 31 1730 Leaking Joint 32 1780 Stained Joint 33 1830 Cracked Pipe Leaking w 34 1880 Stained Joint 35 1920 Broken Pie FO If Y0 A,-" 36 1980 Broken Pipe 37 2020 Broken Pipe 38 2340 Cracked Pipe 39 2390 Broken Pie so YO 40 2440 Broken Pipe 41 2510 Service Connection 3 4 42 2520 Stained Joint 43 2560 Cracked Pie 44 2610 Cracked Pipe 45 2640 Broken Pie Ala 4O 46 2670 Broken Pipe Leak C/ 47 2710 Broken Pipe 48 2790 Service Connection 10 4 i /+( 49 2800 Cracked Pipe Leaking!l �� 50 2890 Broken Pipe 51 2930 Broken Pie 52 2990 Broken Pie 53 3040 Broken Pipe 54 3090 Stained Joint 55 3140 Broken Pipe 56 3210 Service Connection 2 4 164Z, Yer V,,G P 57 3220 Stained Joint 58 3300 Manhole 116 29 End Inspection &M Ja f % 59 D�3 60 61 Television Inspection Log Job Name City of Cape Canaveral Report Number 17 Job Location Cape Canaveral FL Binder Number 2 Job Number EX 145 Tape Number EX 145-4 Supervisor M Muck Date 4/24/02 Pipe Type I Sandary Sewer Pipe Size 18 Pipe Matena IClay Service Connections 16 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 8 3 > 285 > MEASUREMENT MADE FROM CENTER OF MANHOLES 11665 ) Washmgton Ave ( 11666 Footage TV Observation Clock Rei Comments 1 0 0 Beginning of Line 2 2 0 Broken Pipe xvillell z o !J 3 6 0 Broken Pie 1 4 130 Service Connection 3 4 5 240 Cracked Pipe Mr,10/n 6 330 Broken Pie i 7 j'i N! 7 440 Broken Pie 44(& 8 520 Cracked Pipe {' i hi 9 590 Cracked Pie 10 690 Cracked Pipe Leaking 14621a 11 1000 Cracked Pie 0 /-'he erv- 12 1020 Service Connection 3 4 13 1050 Broken Pie 14 1190 Cracked pipe U 15 1210 Service Connection Cracked & Leaking 3 4 1110-9 16 1220 Cracked Pipe % 17 1290 Cracked Pie ci _ w- G 18 1340 Cracked Pipe Leaking 1.0 19 1490 Cracked Pie 21(1 20 1570 Broken Pie 3 YU eew� 21 1660 Cracked Pipe 22 1680 Service Connection Cracked 3 4 23 1800 Broken Pipe 24 2070 Cracked Pipe 25 2080 Service Connection 3 4 26 2090 Stained Joint 27 2470 Broken Pie 28 2590 Cracked Pipe 29 2610 Service Connection 3 4 et li't fw 30 2620 Cracked Pipe 31 266 0 Broken Pie A dW 1 Cre�Aj 31 32 2760 Cracked pipe 33 2810 Cracked 34 2850 -Pipe MANHOLE 116 66 End Inspection e G w 35 2 00 36 37 38 39 40 41 42 43 44 45 Television Inspection Log Job Name City of Cape Canaveral Report Number 18 Job Location Cape Canaveral FL Binder Number 2 Job Number EX 145 Tape Number EX 145-4 Supervisor 1M Muck Date 4/24/02 Pie Type Sanitary Sewer Pipe Size Is Pipe Material Clay Service Connechons 15 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 7 6 > 315 > MEASUREMENT MADE FROM CENTER OF MANHOLES 11666 ) Washmgton Ave ( 11667 Footage TV Observation Clock ReL Comments 1 00 Beginning of Line 2 30 360 Degree Crack �- / h 3 60 L&.akmg Joint &(iY / 4 100 Cracked Pipe 5 220 Service Connection 3 4 6 370 Stained Joint 7 470 Broken Pipe Leaking % 8 620 Broken Pipe Leaking bb14 e� 9 680 Stained Joint e vX ,w 10 750 Service Connection 3 4 11 800 Broken Pipe Leakin 12 960 Cracked Pipe 13 1110 Broken Pie 12- KeAe 14 1210 Stained Joint 15 1230 Service Connection 3 4 16 1320 Stained Joint 17 1420 Cracked Pipe 18 1460 Cracked Pipe 19 1480 Service Connection 3 4 20 1480 Stained Joint 21 1500 360 Degree Crack 22 1710 Broken Pie yy GO t` 23 1810 Cracked Pie '30 r e'y'e- 24 193 0 Cracked Pipe 10 11 25 2000 Cracked Pipe 311 1 c 26 2090 Cracked Pipe 27 2140 Stained Joint 28 2300 Cracked Pipe ° 1- ei� 29 2330 Cracked Pipe yf 1 �e �� 30 2450 Cracked Pipe �� 31 2550 Cracked Pipe 32 2800 Cracked Pipe'�� 33 2850 Cracked Pipe 34 2960 Broken Pipe 35 3000 Broken Pipe Y1 ° �r1� '� G 0 36 3060 Cracked Pipe 37 3080 Service Connection Cracked 3 4 38 3080 360 Degree Crack 39 3150 Manhole 116 67 End Inspection At e -Is �i✓E 40 -002- 1-002- 41 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 F1601 Television Inspection Log Job Name City of Cape Canaveral Re rt Number 6 Job Location Cape Canaveral FL Binder Number 2 Job Number EX 145 Ta Number EX 145 3 Supervisor M Muck Date 4/16/02 Pie Type Sanitary Sewer npe Size Is Pipe Material Clay Service Connections 14 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 6 0 > 263 > 580 850 MEASUREMENT MADE FROM CENTER OF MANHOLES 115 38 Taylor Ave 11537 Footage TV Observation Clock Ref Comments 1 00 Beginning of Line 2 3 580 850 Stained Joint Service Connection Y 0 3 6 4 920 Service Connection 9 6 5 930 Cracked Pipe 6 970 Cracked Pipe 7 1020 Cracked Pipe 8 1050 Broken Pipe Leaking 9 1120 Broken Pipe 10 1180 Stained Joint 11 1220 Stained Joint 12 1330 Broken Pipe 13 1380 Cracked Pipe 14 1480 Cracked Pipe 15 1530 Cracked Pipe 16 1580 Broken Pipe 17 1630 Cracked Pipe 18 1680 Cracked Pipe 19 1730 Stained Joint 20 1780 Stained Joint 21 1830 Stained Joint 22 1850 Service Connection 9 6 23 1920 1 Service Connection 3 6 24 1980 Stained Joint 25 2030 Stained Joint 26 2070 Cracked Pipe 27 2130 Cracked Pipe 28 2180 Stained Joint 29 2240 Stained Joint 30 2430 Leaking Joint 31 2530 Stained Joint 32 2590 Stained Joint 33 2600 Drop Line 34 2630 Manhole 115 37 End Inspection Television Inspection Log Job Name City of Cape Canaveral Report Number 5 Job Location Cape Canaveral FL Binder Number 2 Job Number EX 145 Tape Number EX 145 3 Supervisor IM Muck Date 4/16/02 Pipe Type Sanitary Sewer npe Size 8 Pipe Mate Clay Service Connections 12 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 5 0 > 310 > 20 MEASUREMENT MADE FROM CENTER OF MANHOLES 115 39 ) Taylor Ave 115 38 Footage TV Observation Clock Ref Comments 1 00 Beginning of Line 2 20 360 Degree Crack 3 60 Busted Pipe 4 360 Stained Joint 5 510 Stained Joint 6 610 Stained Joint 7 1040 6 x 10 Missing Pipe Patched Over but Leaking �� 141 8 1080 Service Connection 9 6 9 1600 Cracked Pie l.r t Ei 10 1610 Service Connection E3 6 11 3080 Mineral Deposit Build u s E��-�✓ /� ' 12 3100 Manhole 115 38 End Inspection I C 13 14 15 16 17 18 19 20 21 22 23 Television Inspection Log Job Name City of Cape Canaveral Report Number 7 Job Location Cape Canaveral FL Binder Number 1 Job Number EX 145 Tape Number EX 145 2 Supervisor M Muck Date 4/19/02 Pipe Type I Sanitary Sewer Pipe Size Is Pipe Material lClay Service Connections 15 MH De h Direction of Measurement Section Length Direction of Flow MH Depth 6 10 > 325 > Ty 1 MEASUREMENT MADE FROM CENTER OF MANHOLES 116 18 ) Jackson Ave 116 19 Footage, TV Observation Clock ReL Comments 24 1960 Cracked Pipe Stained Ty 1 I 25 2220 Cracked Pipe Stained 39 A 26 2270 Bad Busted Pipe Leaking %- W 27 2320 Cracked Pie e L 28 2340 Cracked Pie w i /4C 29 2370 Cracked Pipe Leaking ✓ 14- i 30 2410 Cracked Pipe Leakin 0 "1!,1,,e � 4 e 31 2510 Cracked Pie w 32 2640 Service Connection 3 4 33 2700 Service Connection 9 4 34 2760 Cracked Pipe Stained 35 2800 Cracked Pipe Stained J G? h 36 2850 Cracked Pipe Stained c� 37 2950 Cracked Pipe Stained X r 38 3000 Cracked Pipe Stained 39 3070 Cracked Pipe Stained 40 312 0 Leaking Joint 41 325 0 Manhole 116 19 End Inspection 42 . 43 0 Television Inspection Log Job Name City of Cape Canaveral Report Number 8 Job Location Cape Canaveral FL Binder Number 1 Job Number EX 145 Tape Number EX 145 2 Supervisor M Muck Date 4/19/02 Pipe Type San Sewer Pipe Size Is hpe Matenal lClay Service Connections 14 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 7 0 > 325 > MEASUREMENT MADE FROM CENTER OF MANHOLES 116 19 ) Jackson Ave 11620 Footage TV Observation Clock ReLm,0 ents 1 00 Beginning of Line 2 20 Cracked Pipe 3 70 Cracked Pipe All, 4 110 Cracked P Stained 5 160 Cracked Pi a Stained 6 210 Stained Joint 7 350 Cracked Pi Stained lo 8 480 Service Connection 3 4 9 590 Cracked Pipe Stained 10 640 Cracked Pipe Stained 11 680 Cracked Pipe Stained ! / 12 770 Cracked Pipe Stained 13 940 Cracked Pipe Stained z $tel 14 1040 Cracked Pipe Stained 3� P e� 15 1090 Cracked Pipe Stained 16 1170 Cracked Pipe Stained 17 1250 Service Connection 9 4 18 1310 Stained Joint 19 1420 Cracked Pipe Stained 20 1520 Stained Joint 21 1520 Service Connection 3 4 22 1690 Cracked Pipe Stained 1 23 190 0 1 Cracked Pipe Stained I ' 24 2340 Cracked Pipe Stained �J r 25 2400 Cracked Pipe Stained E 26 2450 Cracked Pipe Mineral De osites �/ r 27 2500 Service Connection 3 4 28 2500 Stained Joint 29 2700 Cracked Pipe 30 2770 Cracked Pipe 31 2810 Cracked Pipe Leaking m 32 2840 Cracked Pipe Stained G7. 33 2900 Cracked Pte Stained y L r / 34 2920 360 Degree Crack 35 3080 Cracked Pipe Leaking 36 3120 37 314 0 1 Off Set Cracked and Leaking , j O 38 3250 Manhole 116 20 End Inspection lyr r 61,00d";7- 39 40 41 42 �� Television Inspection Log Job Name City of Cape Canaveral Report Number 16 Job Location Cape Canaveral FL Binder Number 2 Job Number EX 145 Tape Number EX 145 3 Supervisor M Muck Date 4/17/02 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 6 8 > 295 > 11621 MEASUREMENT MADE FROM CENTER OF MANHOLES Jackson Ave 11620 Footage TV Observation Clock Ret: Comments 1 00 Beginning of Line 2 90 Broken Pipe Leaking des - 3 190 Broken Pipe Leaking © A O '! 4 240 Stained Joint 5 260 Service Connection 3 4 6 280 Stained Joint 7 32 0 Broken Pipe Leakin p rvr 8 370 Broken Pie 9 420 Cracked Pie 0 O/q 10 470 Leaking Joint /VIP �,p�ercl 11 470 Cracked Pipe 12 500 Service Connection 11 4 13 520 Cracked Pie 8 O -i S, 14 56 0 Cracked Pipe 15 570 Stained Joint 16 710 Broken Pie 17 770 Broken Pipe Le* 0 I o l 18 820 Cracked Pie B jro 1' 3 &j/ 19 860 Cracked Pipe 20 870 Broken Pipe Leaking , 21 930 Cracked Pipe 22 98 0 Cracked Pipe ot 6' -o67 - p023 23 J. 102 0 1 Cracked Pipe it 11 24 25 26 103 0 1080 1080 Stained Joint Leaking Joint Cracked Pipe Oh 27 1120 Stained Joint 28 1170 Cracked Pipe 29 1220 Stained Joint 30 1260 Circular Crack 31 32 1290 135 0 Service Connection Broken Pipe Leaking 3 4 A d 9,06 33 143 0 Cracked Pie tla o0 34 1520 Broken Pie o Ohl AvO Ci4 D 35 1550 Cracked Pipe 36 1570 1 Stained Joint 37 162 0 Stained Joint 38 164 0 Service Connection 11 4 39 1670 Stained Joint 40 1820 Broken Pipe 41 1870 1 Broken Pipe 42 1970 Leaking Joint 43 2070 Leaking Joint 44 2130 Leaking Joint 45 2200 Service Connection 3 4 46 2250 Cracked Pipe 47 2300 Broken Pipe 48 2340 Broken Pipe 49 2350 Stained Joint 50 2390 Broken Pipe 51 2440 Stained Joint 52 2460 Service Connection 53 2470 Leaking Joint 54 2510 Leaking Joint 55 2560 Broken Pipe 56 2620 Stained Joint 57 58 2670 2860 Circular Crack Broken Pipe Leaking f J e 59 2920 Drop Line 60 2950 Manhole 116 20 End Inspection Q D 61 ao 62 63 Television Inspection Log Job Name City of C e Canaveral Report Number 13 Job Location Cape Canaveral FL Binder Number 2 Job Number EX 145 Tape Number EX 145 3 Supervisor 1M Muck Date 4/17/02 Pie Type I Sanitary Sewer Pipe Size 18 Pipe Matenal lClay Service Connections 16 MH Depth Direction of Measurement Section Length Direction of Flow MH Depth 7 0 > 300 > MEASUREMENT MADE FROM CENTER OF MANHOLES 116 13 ) Harrison Ave 116 12 Footage TV Observation Clock ReL Comments 1 00 Beginning of Line 2 160 Stained Joint 3 210 Stained Joint 4 250 Broken Pipe 5 430 Service Connection 3 6 6 440 Leaking Joint SM 7 450 Cracked Pipe 8 530 Stained Joint 9 790 Stained Joint 10 800 Service Connection 9 4 11 810 Stained Joint 12 910 Stained Joint 13 960 Stained Joint 14 1010 Stained Joint 15 1110 Stained Joint 16 1230 Service Connection 9 4 Le 17 1240 Stained Joint 18 1400 Stained Joint 19 1440 Stained Joint 20 1490 Cracked Pipe 21 1590 Broken Pie 22 1640 Leaking Joint .-' 23 1660 Service Connection 3 6 24 1670 Stained Joint 25 1810 Cracked Pipe 26 1830 Service Connection 9 4 27 1880 Cracked Pie 4 / 28 1940 Stained Joint 29 1940 Cracked Pipe 30 1990 Stained Joint 31 2090 Cracked Pipe 32 2130 Stained Joint 34 2190 Stained Joint d© 35 2240 Cracked Pipe 36 2290 Cracked 37 2350 -Pipe Cracked Pipe 38 2450 Stained Joint 39 2500 Broken Pies B 40 2540 Cracked Pipe 41 2600 Cracked Pipe 42 43 2650 270 0 Cracked Pipe Cracked Pipe Aird 44 2720 Service Connection 9 4 45 2730 Stained Joint 340 L 46 2820 Cracked Pipe .10 47 2870 Leaking Joint 48 2920 Broken Pie Si C✓s , 49 299 0 Drop Line 50 3000 Manhole 116 12 End Inspection Cr 51 Ila 52 53 54 55 Meeting Type Regular Meeting Date 10 15 02 CITY OF CAPE CANAVERAL AGENDA H ading Consent It m 4 N Exhibits Attached AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSENT STREET SWEEPING CONTRACT WITH USA SERVICES OF FLORIDA. INC DEPT /DIVISION PUBLIC WORKS/STREETS Requested Action City Council consider approval of a point street sweeping contract with the City of Cocoa Beach to USA Services of Florida, Inc as recommended by the public works director Summary Explanation & Background This contract has an annual renewal option until 09 30 05 See Page (14) of contract for scope of work This is a budgeted item, and I support the public works director s recommendation. Exhibits Attached Ppbhc Works Director s memo of 09 23 02 City is Office Department PUBLIC WORKS/STREETS nt\kim ydoc n s\admin\counc 1\meeting\2002\10 15-02\usaservices doc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE September 23, 2002 SUBJECT City Council Agenda Item for October 15th 2002 Annual Street Sweeping Joint Contract In an attempt to meet the National Pollutant Discharge Elimination System (NPDES) the City has established a street sweeping program This scheduled maintenance program will limit pollutants trash and sand from entering into the City s Stormwater system and discharging into the Indian River As an effort to lower the cost of its street sweeping maintenance the City of Cape Canaveral and Cocoa Beach joined forces On November 1 1998 the two Cities advertised jointly for Street Sweeping Services within their respective City s The Bid was awarded to USA Services of Florida Inc @ $19 51 per curb mile This contract includes City of Cape Canaveral Streets and City Parking lots (including the Library) The sweeping frequency for the City will be once per month With additional request for sweeping the City of Cape Canaveral s actual cost per month is $692 02 or $8 304 24 annually City Staff performed a background check and found that USA Service of Florida, Inc meets the requirements of the bid specifications USA s work for the City of Cape Canaveral is satisfactory More so the clean up after three hurricanes last year was excellent USA Services has not requested any change in contracted services as provided within the Contract The original point agreement allows one year extensions not to exceed three years On February 15 2000 City Council approved a year extension as provided within the agreement Amendment 2 extends this agreement to expire on October 1 2002 This new contract period is from October 1 2002 and shall continue for a period of (3) three years through September 30 2005 This contract is renewable in one (1) year increments thereafter The maximum term for this contract shall be five (5) years ending on September 30 2007 Funds have been budgeted Recommend approval of the Cape Canaveral and Cocoa Beach point street sweeping contract with USA Services of Florida CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract This Contract is made upon the signing of all parties by and between the City of Cocoa Beach Florida a Florida Municipal Corporation and the City of Cape Canaveral Florida a Florida Municipal Corporation hereinafter referred to as the Cities and USA Services of Florida a Florida Corporation hereinafter referred to as the Contractor whose address is PO Box 520580 Longwood FL 32752 In consideration of the mutual promises contained herein the Cities and the Contractor agree that the Contractor will provide street sweeping services for the Cities as more specifically set forth in Exhibit A Scope of Service of this Contract attached hereto and by reference made part hereof ARTICLE 1 TERM OF CONTRACT The Contractor shall commence services under this Contract on or about October 1 2002 and this Contract shall continue for a period of three (3) years through September 30 2005 unless either party chooses to exercise its rights under Article 27 Termination This Contract is renewable in one (1) year increments thereafter if extended by mutual agreement of all parties no less than ninety (90) days prior to Contract expiration The maximum term for this Contract shall be five (5) years The Contract Administrators shall review the performance of the Contractor annually at least ninety (90) days prior to the Contract anniversary date The Contract Administrators may recommend a one (1) year extension or termination of the Contract Should the Contractor and Cities agree to extend the Contract the Contractor maybe entitled to an increase in rates in an amount not to exceed one half (1/2) the change in the Consumer Price Index (CPI) for the most recently available twelve (12) month period The Contractor shall advise the Cities of the dollar amount of rate increases pursuant at least five (5) days before the Cities must determine whether to extend or terminate this Contract The Contractor shall also supply the Cities with a copy of the CPI and the calculations demonstrating the increase A sample calculation is shown below Allowed increases will follow this format CPI current period (August 2000) 1727 Less CPI previous period (August 1999) 1671 Index Point change 56 Divided by previous period CPI(August 1999) 1640 Equals 0 034 Result multiplied by 100 X 100 Equals percent change 340% Increase allowed is one half the change 170% C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract The term Consumer Price Index shall mean the index numbers of retail commodity prices designated CONSUMER PRICE INDEX ALL URBAN CONSUMERS US CITY AVERAGE ALL ITEMS (1982 1984=100) prepared by the Bureau of Labor Statistics of the U S Department of Labor In the event the U S Department of Labor ceases to prepare and to publish such retail commodity index numbers the adjustment of rates thereafter shall be according to the most closely comparable commodity index published by the U S Department of Labor and if such is not determined by that Department then the most closely comparable commodity index as determined by agreement of Cities and the Contractor ARTICLE 2 CONTRACT ADMINISTRATION Administration of this Contract shall be under the general direction of Joanie Regan Stormwater Program Coordinator who shall act as the Cities representative during the performance of this Contract Joanie Regan Stormwater Program Coordinator shall share administration of the Services put forth in Exhibit A for the City of Cocoa Beach with Ed Gardulski Public Works Director for the City of Cape Canaveral The Contract Administrator for the Contractor is Carmine Latanza Vice President who will also serve as the day to day contact person Each party to this Contract agrees to provide written notification within fifteen (15) days should the representative of either party change during the term of the Contract ARTICLE 3 SCOPE OF SERVICE The Contractor shall do perform deliver and carry out in a professional manner the type of Services as set forth in Exhibit A Scope of Service ARTICLE 4 PAYMENTS TO CONTRACTOR The Cities shall pay the Contractor in accordance with the payment schedule set forth in Exhibit B Fee Schedule attached hereto and by reference made part hereof The Contractor will invoice the Cities on a monthly basis or as described in Exhibit B This is a unit rate Contract Invoice terms are net thirty (30) days as calculated from the day of submission Invoices received from the Contractor pursuant to this Contract will be reviewed and approved by the respective City Administrators indicating that the Services being invoiced are in conformity with the Contract Incorrect invoices will be returned to the Contractor for correction Invoices must reference the current purchase order number and/or month of service The Contractors invoice must be agreed to supporting documentation (monthly Track Sheet referenced in Schedule A) and properly extended and footed Each invoice shall include a certification statement signed by the Contractors contract administrator that reads I certify that all costs and fees claimed for payment are accurate and were performed in furtherance of the Agreement between the USA Services of Florida Inc and the City of Cape Canaveral and the City of Cocoa Beach The invoices will then be sent to the respective Finance Departments for payment Payments by the Cities are disbursed in accordance with respective Finance Department policy No other representation regarding payment is made or implied C \Documents and Settings\admmpwTocal Settings\Temporary Internet Files\OLK48\Streetsweepmg 2 contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract No one of the Cities shall be jointly or severally responsible for any bills charges interest charges late fees or invoices of the other one of the Cities A default by one of the Cities with regard to any provision of this Contract shall not constitute a default by the other one of the Cities The Contractor agrees that neither it nor its agents or employees shall pledge the credit of the respective Cities or make either or both of the individual Cities a guarantor of payment or surety for any contract debt obligation judgment lien or any form of indebtedness No payments will be made under this contract until all the insurance permit & license requirements in Article 7 have been met The Cities are exempted from payment of Florida state sales and use taxes and Federal excise tax The Contractor however shall not be exempted from paying Florida state sales and use taxes to the appropriate governmental agencies or for payment by the Contractor to suppliers or others for taxes on materials or services used to fulfill its contractual obligations with the Cities The Contractor shall not use the Cities exemption number(s) in securing such materials The Contractor shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement Said sales and use or excise taxes shall not be submitted for reimbursement to the Cities except as is otherwise expressly permitted by this Contract The Contractor shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement ARTICLE 5 TRUTH IN NEGOTIATION CERTIFICATE Signature of this Contract by the Contractor shall act as the execution of a truth in negotiation certificate certifying that the wage and rates and costs used to determine the compensation provided for in this Contract are accurate complete and current as of the date of the Contract ARTICLE 6 AVAILABILITY OF FUNDS The obligations of the Cities under this Contract are subject to the availability of funds lawfully appropriated for its purposes by the City Commissions of Cocoa Beach and Cape Canaveral ARTICLE 7 INSURANCE In the performance of work and services under this Agreement the Contractor agrees to comply with all Federal State and Local laws and regulations now in effect or hereinafter enacted during the term of this Agreement that are applicable to Contractor its employees agents or subcontractors if any with respect to the work and services described herein Contractor shall maintain in full force and effect during the life of the Contract Workers Compensation insurance covering all employees in performance of work under the Contract Contractor shall make this same requirement of any of its subcontractors operating under this Contract Contractor shall indemnify and save the Cities harmless for any damage resulting to them for failure of either Contractor or any subcontractor to take out or maintain such insurance C \Documents and Settmgs\admmpw\Local Settmgs\Temporary Internet Files\OLK48\Streetsweepmg contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract The following are required types and minimum limits of insurance coverage which the Contractor agrees to maintain during the term of this Contract COVERAGE General Liability Auto Liability Workers Compensation MINIMUM LIMITS $1 000 000 incident $500 000 per person/incident Statutory Statutory coverage for Workers Compensation Insurance means covering all employees and providing benefits as required by Florida Statute Chapter 440 regardless of the size of the company (number of employees) The Contractor further agrees to be responsible for employment control and conduct of its employees and for any injury sustained by such employees in the course of their employment Neither Contractor nor any subcontractor shall commence work under this Contract until they have obtained all insurance required under this section and have supplied the Cities Contract Administrator with satisfactory evidence of such coverage in the form of a Certificate of Insurance and endorsement All insurers shall be licensed to conduct business in the State of Florida Insurers must have at a minimum a policy holders rating of A and a financial class of VII as reported in the latest edition of Bests Insurance Reports unless the Cities grant specific approval for an exception All policies provided should be Occurrence not Claims Made forms The Contractors insurance policies should be endorsed to add the City of Cocoa Beach and the City of Cape Canaveral as Additional Insured The Contractor shall be responsible for all deductibles All of the policies of insurance so required to be purchased and maintained shall contain a provision or endorsement that the coverage afforded shall not be canceled materially changed or renewal refused until at least thirty (30) calendar days written notice have been given to the Cities by certified mail ARTICLE 8 INDEMNIFICATION The Contractor shall indemnify and save harmless and defend the Cities its agents servants and employees from and against any and all claims liability losses and/or cause of action which may arise from any negligent act or omission of the Contractor its agents servants or employees in the performance of this Contract The Contractor further agrees to indemnify save harmless and defend the Cities its agents servants and employees from and against any claim demand or cause of action of whatsoever kind or nature arising out of any conduct or misconduct of the Contractor its agents servants and employees not included in the paragraph above and for which the Cities its agents servants or employees are alleged to be liable C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweeping 4 contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract ARTICLE 9 SAFETY Precautions shall be exercised at all times for the protection of all persons (including City employees) and property The safety provisions of all applicable laws regulations and codes shall be observed Hazards arising from the use of vehicles machinery and equipment shall be guarded or eliminated in accordance with the highest accepted standards of safety The Contractor and any subcontractors shall comply fully with all requirements of the Occupational Safety and Health Act (OSHA) and any other pertinent Federal State or Local Statutes rules or regulations The Contractor and any subcontractors shall bear full responsibility for payment of any fines or other punishments resulting from violation of any such statutes rules or regulations ARTICLE 10 NONDISCRIMINATION The Contractor warrants and represents that it complies with all Federal and State requirements concerning fair employment and will not discriminate by reason of race color religion sex age national origin or physical handicap ARTICLE 11 DRUG FREE WORKPLACE In accordance with Florida Statutes §287 087 the Contractor warrants that it is a drug free workplace ARTICLE 12 PUBLIC ENTITY CRIME INFORMATION STATEMENT A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work may not submit bids on leases of real property to a public entity may not be awarded or perform work as a contractor supplier subcontractor or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287 017 for CATEGORY TWO ($15 000 00) for a period of 36 months from the date of being placed on the convicted vendor list ARTICLE 13 EXCUSABLE DELAYS The Contractor shall not be considered in default due to any failure in performance if such failure arises out of causes reasonably beyond the Contractors control and without its fault or negligence Such causes may include but are not limited to Acts of God natural or public health emergencies freight embargoes and severe weather conditions If failure to perform is caused by the failure of the Contractors subcontractor(s) to perform or make progress and if such failure arises out of causes reasonably beyond the control of the Contractor and its subcontractor(s) and is without fault or negligence of either of them the Contractor shall not be deemed to be in default C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract ARTICLE 14 ARREARS The Contractor shall not pledge the Cities credit or make it guarantor of payment or surety for any contract debt obligation judgment lien or any form of indebtedness The Contractor further warrants and represents that it has no obligation for indebtedness that would impair its ability to fulfill the terms of this Contract ARTICLE 15 WARRANTY The Contractor warrants that all services shall be performed by skilled and competent personnel to the highest professional standards in the field ARTICLE 16 INSPECTION OF WORK The Cities reserves the right without notice and at reasonable times to inspect the work accomplished by the Contractor under this Contract In the event the Contractor fails to perform the work contemplated hereunder in the time frame mutually set by the Cities and Contractor in this Contract or in the notice(s) to proceed issued hereunder the Cities may require the Contractor at the Contractors expense to increase personnel or equipment or take any other action deemed necessary by the Cities to enable the Contractor to complete the work in the time set forth The rights of inspection and control of the progress of the work reserved in the Cities are for the protection of the Cities in assuring that the work will be accomplished satisfactorily and in a timely fashion and do not relieve the Contractor in any way from responsibility for selecting appropriate means of fulfilling the obligations hereunder nor shall the Contractor at any time be considered the agent of the Cities for completion of the work or any part of it Should the commitment of the Cities or Contractor change during the term of this Contract the Cities and the Contractor will attempt to resolve said changes before the Contractor continues with the project or the Cities incurs additional costs Any such resolution will be described as an amendment to this Contract ARTICLE 17 DISCLOSURE AND OWNERSHIP OF DOCUMENTS The Contractor shall deliver to the Cities for approval and acceptance and before eligibility for final payment of any amounts due all documents and materials prepared by and for the Cities under this Contract ARTICLE 18 INDEPENDENT CONTRACTOR The Contractor agrees that it is an Independent Contractor with respect to the services provided pursuant to this Contract and not an employee agent or servant of the Cities All persons engaged in any of the work or services performed shall at all times and in all places be subject to the Contractor s sole direction supervision and control The Contractor shall exercise control over the means and manner in which it and its employees perform the work the Cities interest is in the results obtained Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract ARTICLE 19 ASSIGNMENT This Contract may not be assigned without the prior written consent of the Cities Any attempt to assign this Contract without prior written consent of the Cities shall render the Contract null and void with respect to the attempted assignee The Cities shall not unreasonably withhold consent provided that the Contractor provides Cities with information it requires including but not limited to a sample contract from the proposed assignee proposed fee schedule operating history of the assignee and a contact person representing the assignee The Contractor shall provide this information at least 60 days prior to the target date for assignment ARTICLE 20 SUBCONTRACTORS No part of this Contract shall be sublet without the prior written approval of the Cities If the Contractor shall sublet any portion of this Contract with consent the Contractor shall be as fully responsible to the Cities for acts and omissions of a subcontractor and of persons either directly or indirectly employed by the subcontractor as the Contractor is for its own acts and omissions and the acts and omissions of persons employed directly or indirectly by the Contractor The subcontractor is subject to the same contractual provisions as is the Contractor under this Contract including but not limited to insurance requirements records maintenance and audit requirements ARTICLE 21 SEVERABILITY No inspection by the Cities nor any payment for or acceptance of the whole or part of the items in this Contract nor any extension of time nor any possession taken by the Cities of the product or services hereunder shall operate as a waiver of (1) any provision of this Contract (2) the right to have it fully performed (3) any power herein reserved to the Cities or (4) any right to damages under this Contract No waiver of any breach of this Contract shall be held to be a waiver of any other breach ARTICLE 22 CONTINGENT FEES The Contractor warrants that it has not employed or retained any company or person other than a bona fide employee working solely for the Contractor to solicit or secure this Contract and that it has not paid or agreed to pay any person company corporation individual or firm other than a bona fide employee working solely for the Contractor any fee commission percentage gift or any other consideration contingent upon or resulting from the award or making of this Contract C \Documents and Settings\adminpw\Local Settings\Temporary Internet Files\OLK48\Streetsweeping contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract ARTICLE 23 ACCESS AND AUDITS The Contractor shall maintain records on Cities projects in accordance with generally accepted accounting principals and practices to substantiate all invoiced amounts Said records will be available to the Cities during the Contractor s normal business hours for a period of two (2) years after the Contractors final invoice for examination to the extent required to verify the direct costs (excluding established or standard allowances and taxes) incurred herein Should such an audit by the Cities reveal monies owed to the Cities the Contractor shall reimburse the Cities for the cost of the audit and pay the principal overcharge amount owed the Cities plus interest accrued at the prime interest rate in effect on the date of discovery Said interest rate shall apply to the principal overcharge amount revealed in the audit for the period from the original payment due date(s) to the payment by the Contractor of all monies owed The Contractor shall maintain file(s) available for inspection by the Cities containing documentation of costs and fees incurred in connection with this Agreement The file(s) shall be maintained by the Contractor for a period of three (3) years after the completion of this Contract as extended from time to time unless otherwise notified in writing by the City Clerk of each of the Cities specifying the document that may be destroyed It is hereby specifically agreed that any record document computerized information and program audio or video tape photograph or other writing of the Contractor directly related to this Contract or any portion of the Project hereunder shall be deemed to be a Public Record whether in the possession or control of the Cities or the Contractor Said record document computerized information and program audio or video tape photograph or other writing of the Contractor is subject to the provisions of Chapter 119 Florida Statutes and except as otherwise provided by this Contract said public record may not be destroyed without the specific written approval of the City Clerk of each of the Cities Upon request by either of the Cities the Contractor shall supply copies of said public records to the aforesaid City All books cards registers receipts documents and other papers in connection with this Agreement shall at any and all reasonable times during the normal working hours of the Contractor be open and freely exhibited to either one of the aforesaid Cities for the purpose of examination and/or audit ARTICLE 24 ENTIRETY OF CONTRACTUAL AGREEMENT The Cities and the Contractor agree that this Contract sets forth the entire agreement between the parties and that there are no promises or understandings other than those stated herein C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract ARTICLE 25 AMENDMENTS AND MODIFICATIONS Any cardinal change in the terms and conditions set forth in this Contract must be mutually agreed to by both Cities and the Contractor and may be implemented only after this agreement has been amended in writing The Cities reserve the right to make changes in the service including alterations reductions therein or additions thereto Upon receipt by the Contractor of the Cities notification of a contemplated change the Contractor shall (1) if requested by the Cities provide an estimate for the increase or decrease in cost due to the contemplated change (2) notify the Cities of any estimated change in the completion date and (3) advise the Cities in writing if the contemplated change shall affect the Contractors ability to meet the completion dates or schedules of this Contract If the Cities so instruct in writing the Contractor shall suspend work on that portion of the work affected by a contemplated change pending the Cities decision to proceed with the change If the Cities elect to make the change the Cities shall issue a Contract Amendment or Change Order and the Contractor shall not commence work on any such change until such written amendment or change order has been issued and signed by each of the parties ARTICLE 26 NOTICE All notices required in this Contract shall be sent by certified mail return receipt requested and if sent to the Cities shall be mailed to Ms Joanie Regan Stormwater Program Coordinator City of Cocoa Beach 1600 West Minutemen Causeway Cocoa Beach Florida 32931 Mr Ed Gardulski Public Works Director City of Cape Canaveral 105 Polk Avenue Cape Canaveral Florida 32920 and if sent to the Contractor shall be mailed to Mr Carmine Latanza Vice President USA Services of Florida Inc PO Box 520580 Longwood FL 32750 Copy Mr Chuck Billias City Manager City of Cocoa Beach P O Box 322430 Cocoa Beach Florida 32932 Mr Bennett Boucher City Manager City of Cape Canaveral P O Box 326 Cape Canaveral Florida 32920 0326 Notice shall be deemed to have been given and received on the date the notice is physically received if given by hand delivery or if notice is given by first class U S Mail postage prepaid then notice shall be deemed to have been given upon the date said notice was deposited in the U S Mail addressed in the manner set forth above Any party hereto by giving notice in the manner set forth herein may unilaterally change the name of the person to whom notice is to be given or the address at which notice is to be received C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg 9 contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract ARTICLE 27 TERMINATION This Contract may be terminated by the Contractor upon thirty (30) days prior written notice to the Cities in the event of substantial failure by the Cities to perform in accordance with the terms of this Contract through no fault of the Contractor It may also be terminated by the Cities with or without cause immediately upon written notice to the Contractor Unless the Contractor is in breach of this Contract the Contractor shall be paid for services rendered to the Cities satisfaction through the date of termination After receipt of a Termination Notice and except as otherwise directed by the Cities the Contractor shall A Stop work on the date and to the extent specified B Terminate and settle all orders and subcontracts relating to the performance of the terminated work C Transfer all work in process completed work and other material related to the terminated work to the Cities or approved designee D Continue and complete all parts of the work that have not been terminated The Contractor shall be paid for services actually rendered to the date of the termination ARTICLE 28 EXCLUSIVITY This is not an exclusive Contract The Cities may at its sole discretion contract with other entities for work similar to that to be performed by the Contractor hereunder ARTICLE 29 REMEDIES The laws of the State of Florida shall govern this Contract The parties have freely determined that venue under this Contract is most convenient to the parties to any witnesses that might be called based on the situs of performance of this Contract location of records hereunder and all other factors if located in Brevard County Therefore any and all action necessary to enforce the Contract or to seek declaratory or inunction relief damages specific performance or any other remedy hereunder will be held in Brevard County Florida No remedy herein conferred upon any party is intended to be exclusive of any other remedy and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise No single or partial exercise by any party of any right power or remedy hereunder shall preclude any other or further exercise thereof ARTICLE 30 ENFORCEMENT COSTS If any legal action or other proceeding is brought for the enforcement of this Contract or because of an alleged dispute breach default or misrepresentation in connection with any provisions of this Contract the successful or prevailing party or parties shall be entitled to recover reasonable attorney s fees court costs and all expenses (including taxes) even if not taxable as court costs (including without limitation all such fees costs and expenses incident to appeals) incurred in that action or proceeding in addition to any other relief to which such party or parties may be entitled C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg 10 contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract IN WITNESS WHEREOF the parties have executed this Contract as of the day and year first above written CITY OF COCOA BEACH Attest Loredana Kalaghchy City Clerk City of Cocoa Beach Date CITY OF CAPE CANAVERAL, FLORIDA Attest Susan Stills City Clerk City of Cape Canaveral Date Witness By Date Signature Charles Billias City Manager City of Cocoa Beach Date Signature Bennett Boucher City Manager City of Cape Canaveral Date Contractor Signature By USA Services of Florida inc Date C \WINDOWS\Temporary Internet Fi1es\OLKE3A4\Streetsweep1ng contract 2002 DOC 11 CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract EXHIBIT A - SCOPE OF SERVICES Overview The City of Cocoa Beach and the City of Cape Canaveral are neighboring barrier island municipalities sharing common goals and needs The goal of this Contract is to secure street sweeping services that will improve the quality of our waters and the aesthetics of our streets while minimizing costs through inter local government resource management Although our needs are similar our size differs Sections I and II list each Cities requirements and facilities The Contractor has bid based on the combined requirements and facilities Since the goal of this Contract is to remove the street debris that reduces the quality of our waters only curbs that are drainage conveyance systems are listed in the curb miles below Median curbs graded so as not to receive street drainage are not included in the curb miles below Service Equipment Service equipment used for the monthly (calendar month) street sweeping must be a a municipal size vacuum type minimum six (6) cubic yard capacities b minimum eight (8) foot sweep path c equipped with continuous water spray for dust control d registered and insured with the Motor Vehicle Laws of the State of Florida Back up support equipment with above specifications must be available in case of equipment downtime or servicing Documentation A monthly street sweeping Track Sheet is required after each month s (calendar month) sweeping The Cities will each furnish a tracking sheet for this purpose The street sweeper operator must record information per drainage basin within the Cities The City of Cocoa Beach has seven (7) drainage basins within its City limits The City of Cape Canaveral has five (5) drainage basins within its City limits Information must include date curb miles swept sweep hours volume of debris water fill stops and dump loads Street sweeping Track Sheet must be received by Cities by the tenth (10th) of the month following the sweep No payments will be made until the monthly tracking sheet is received and approved C \Documents and Settmgs\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg 12 contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract Section I City of Cocoa Beach Service Specifications Sweep Locations Area Curb Sweep Description Miles Frequency Residential curb miles 526 Once/Month Urban curb miles 1570 Twice/Month City Parking Lots 1413 Once/Month Total Curb Miles per Month Month Total 52 6 curb miles 31 44 curb miles 14 13 curb miles 98 2 curb miles For areas swept twice per month the minimum interval between sweeping is ten (10) days See Figure 1 1 Cocoa Beach Sweep Location Map for detail of streets to be swept Dump Site All debris collected street sweeping must be deposited at the Cocoa Beach Utilities Complex at 1600 Minutemen Causeway within the City Limits Dump site is within 5 miles of all sweep locations See Figure 1 1 Cocoa Beach Sweep Location Map for dump site location Sweep Schedule All sweeping in the residential areas (denoted in yellow in Figure 1 1) must be performed between 7 00 A M and 7 00 P M Monday through Saturday All sweeping in the commercial urban areas (denoted in blue in Figure 1 1) must be performed between 12 00 A M and 7 00 A M No sweeping will occur on holidays Holidays include New Year s Day Fourth of July Labor Day Thanksgiving Christmas Eve and Christmas Each month the Contractor will notify the City through either facsimile (321 868 3379) telephone or voice mail within forty eight (48) hours of the start date of the sweep for each of the two (2) monthly sweeps Filling Station Filling stations for water will be available at locations within the City limits and will be specified in writing to the Contractor prior to the first contractual sweep C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg 13 contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract Section II City of Cape Canaveral Service Specifications Sweep Locations Area Description Street curb miles City Parking Lots Curb Sweep Miles Frequency 338 Once/Month 17 Once/Month Month Total 33 8 curb miles 1 7 curb miles Total Curb Miles per Month 35 5 curb miles See Figure II 1 Cape Canaveral Sweep Location Map for detail of streets to be swept Dump Site All debris collected street sweeping must be deposited at the Cape Canaveral Public Works Complex within the City Limits Dump site is within 3 miles of all sweep locations See Figure II 1 Cape Canaveral Sweep Location Map for dump site location Sweep Schedule All sweeping must be performed between 7 00 A M and 10 00 P M Monday through Saturday Accessibility in the residential areas is better at certain times of the day Each month the Contractor will notify the City through either facsimile (321 799 4980) telephone or voice mail within forty eight (48) hours of the start date of the sweep Filling Station Filling stations for water will be available at locations within the City limits and will be specified in writing to the Contractor prior to the first contractual sweep C \Documents and Settmgs\admmpw\Local Settings\Temporary Internet R1es\OLK48\Streetsweepmg 14 contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract Figure 1 1, Cocoa Beach Sweep Location Map Residential shown in Yellow - Swept 1x/month Urban shown in Blue - Swept 2x/month C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg 15 contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract Figure II 1, Cape Canaveral Sweep Location Map Yellow Swept Ix/month t t t i I t P 4 i s I C \Documents and Settmgs\admmpw\Local Settmgs\Temporary Internet Files\OLK48\Streetsweepmg 16 contract 2002 DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract EXHIBIT B — FEE SCHEDULE Fee Schedule Prices listed apply to both Cities requirements as listed in Exhibit A Scope of Services Price is based on a swept curb mile unit For open areas such as parking lots of public facilities an equivalent curb mile is computed by multiplying the area s average length by the number of sweep widths (8 feet) Occasional supplementary site specific sweepings are based on an equivalent curb mile unit (8 feet) These occasional sweeps necessitated by construction weather or other circumstances will be scheduled at the convenience and availability of the Contractor Unit Price schedule Street Sweeping $ 1951 /curb mile Supplementary Sweeping $ 90 00 /hour (3 hour minimum) Invoicing and Method of Payment Invoices will be submitted separately to each City on a monthly basis Invoices shall not be submitted before the Cities receive the monthly Street sweeping Track Sheet referenced in Exhibit A Scope of Services Invoices shall be submitted to the Cities by the 15th of the month following the sweep C \Documents and Settings\admmpw\Local Settings\Temporary Internet Files\OLK48\Streetsweepmg 17 contract 2002 DOC Meeting Type Regular Meeting Date 10 15 02 :(TY OF CANAVERAL AGENDA H ading Consent It m 5 N Exhibits Attached AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSENT COOPERATIVE PURCHASE OF A FORD F550 FLAT BED DUMP TRUCK IN THE AMOUNT OF $38 243 DEPT /DIVISION PUBLIC WORKS/STREETS Requested Action City Council consider the approval of a cooperative purchase of a Ford F550 Flat Bed Dump Truck in the amount of $38 243 utilizing the 2003 Florida Association of Counties Purchasing Contract as recommended by the public works director Summary Explanation & Background This is a budgeted item, and I support the public works director s recommendation Exhibits Attached Public Works Director s memo of 10 01 02 City Mana ffice Department PUBLIC WORKS/STREETS 77ML:� cape- im\my oc s\adm n\council\meeting\2002\10 07 02\truck doc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE October 1, 2002 SUBJECT City Council Agenda Item, October 15, 2002 Vehicle Purchase, Street Division General Fund A replacement vehicle for vehicle #2233 1990 Ford dump truck This twelve year old truck is in poor mechanical condition City Council approved this item within the 2002 2003 budget in the amount of $41590 A vehicle was selected from the Association of County Contracts #02 10 0826 The purchase price for the replacement vehicle is $38 243 Attached is the breakdown of cost for this vehicle The purchase delivery date is anticipated to be 8 10 weeks This full size Ford dump truck will be utilized by the Street Division for day to day maintenance activities and meeting goals & objectives established by City Council Recommend the approval of the Association of County Contract purchase of a truck in the amount of $38 243 Attachment CC File SENT n� DUVAL FORD GOV' SALES 5043876816 SEP 24 02 0 24AM F'AUL 1 1 C'_ of --o14 Auf VA ( Date 'tai- Q 2.-�- Attu r j/CC �— Contract No 02-1U-0826 We appretkte y ur interest to the 2003 Honda Sheriffs Association/Flonda Association of Counties Purchasing Contract This Following covers the items we rvo r Y/© carot.s--r�v6c sys-r �2 � q P /4 rJ F tx l\o (904)-->876816 3e, 'P-zl,3 Smcere l) 1^ h "& ? G /''n P h I nL 7 ^O Tn ns, -- rr1 1,100 7 z CITY OF CAPE CANAVERAL 2002-03 FISCAL YEAR BUDGET GENERAL FUND STREET 001 7 541 CODE DESCRIPTION DETAILED JUSTIFICATION 4500 GENERAL INSURANCE COMPREHENSIVE BUSINESS PROPERTY AND LIABILITY INSURANCE 4610 BUILDING & GROUNDS REPAIRS AND MAINTENANCE TO THE CITY BUILDINGS AND MAINTENANCE GROUNDS THESE INCLUDE CITY HALL THE ANNEX VARIOUS PARKS BASEBALL FIELD AND YOUTH CENTER 4620 EQUIPMENT MAINTENANCE STREET DEPT EQUIPMENT AND VEHICLE REPAIR 5100 OFFICE SUPPLIES OFFICE SUPPLIES 5200 OPERATING SUPPLIES GENERAL AND JANITORIAL SUPPLIES NEEDED FOR OPERATION 5230 UNIFORMS & SHOES UNIFORM SERVICE AND SAFETY SHOES FOR EMPLOYEES 5240 MOTOR FUEL FUEL AND OIL FOR VEHICLES AND EQUIPMENT '5250 SMALL TOOLS HAND AND ELECTRIC TOOLS 5300 STREET REPAIRS STORM DRAIN AND CURBING REPAIRS MINOR ASPHALT PATCHING SIDEWALK REPAIRS AND STREET SWEEPING 5320 TRAFFIC LIGHT REPAIRS REPAIRS TO TRAFFIC SIGNALS 5330 STREET SIGNS NEW & REPLACEMENT TRAFFIC AND BEACH END SIGNS 5400 MEMBERSHIPS & TRAINING REGISTRATION FEES FOR VOCATIONAL SEMINAR AND TRAINING/RESOURCE MANUALS FOR EMPLOYEES 6300 IMPROVEMENTS OTHER 3 000 FEET OF SIDEWALK 36 000 ITHAN BUILDING REPLACE TRANSFORMER POLE/BALL PARK 7 500 $ 43 500 I 6400 MACHINERY & EQUIPMENT F 350 HD FLATBED DUMP TRUCK TO REPLACE VEHICLE #2233 41 590 FORK ATTACHMENT FOR BOBCAT 800 COMPUTER & SOFTWARE 5 000 $ 47 390 38 Meeting Type Regular Meeting Date 10 15 02 AGENDA H adi g Considerations It m 7 N The scope of work includes all vegetation, soil, materials and rngation. Attached you have detailed landscaping AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSIDERATION COOPERATIVE PURCHASE OF SR AIA LANDSCAPING SERVICES WITH VILA & SON LANDSCAPING DEPT /DIVISION BEAUTIFICATION/PUBLIC WORKS Requested Action City Council consider the cooperative purchase of SR AIA landscaping services with Vila. & Son Landscaping to the amount of $222 707 10 as recommended by the Beautification Board Summary Explanation & Background Eight (8) locations have been approved for landscaping along SR AIA Staff is utilizing the Seminole County Contract The scope of work includes all vegetation, soil, materials and rngation. Attached you have detailed landscaping plans and cost breakdown for each site $200 000 is covered by the FDOT Grant the remainder of the funds are to be appropriated from the Beautification Fund Staff has worked on this project for a couple of years now and I want to thank them for getting this project approved through all of the FDOT requirements Exhibits Attached Public Works Director s memo of 09 23 02 City ger' ffice Department BEAUTIFICATION/PUBLIC WORKS ng\2002\10 1S U2\vela cioc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE September 23, 2002 SUBJECT City Council Agenda Item for October 15th 2002 Cooperative Purchase for Services from Vila & Son Landscaping Seminole County awarded a landscape bid 382 00/GG for their Roadway Landscape Maintenance project to Vila & Son Landscaping The City of Cape Canaveral s Public Works Director in regards to a cooperative purchase agreement contacted Vila & Son Landscaping The firm s General Manager Cris Frier stated that they would honor the cooperative purchase As part of the FDOT Local Area Project (LAP) contract the City of Cape Canaveral has agreed to Landscape AIA for the amount of $200 000 to be funded by a grant The Public Works Department has identified landscape locations and secured easement agreements from the property owners These easement agreements have been approved by City Council and have been recorded On September 10th 2002 this landscape plan was presented to the Beautification Board and was approved Copies of the landscaping design have been forwarded to the respective property owners for this review The Landscaping plan easements and Seminole County s Contract with Vila & Son was forwarded to FDOT for approval On August 29 2002 FDOT approved the utilization of the Seminole County Term Contract for the City of Cape Canaveral s Landscaping Project Funding for the FDOT grant has been budgeted in FY2001 02 in the amount of $200 000 Additional funds for this project need to be appropriated from the Beautification Fund in the amount of $22 707 10 The landscape design of the nine (9) AIA properties was presented to the Beautification Board on September 10 2002 The Board voted unanimously to approve the landscape design Attached is the board Minutes Recommend the approval of a cooperative purchase agreement with Vila & Son in the amount of $222 707 10 and the appropriation of the necessary funds Attachment CC File Page 5 of 6 Beautification Board Minutes 9/10/2002 The Board Secretary stated that we would not make any headway until we find a breakaway banner arm supplier and have them approved by FPL She stated that she did not expect that we would have things in place to put banners up for Christmas Martha Carroll stated that she was in agreement with Elizabeth Mars that we should get our own poles Mrs Mars stated that Titusville had their own poles and asked why we couldn t have ours The Board Secretary stated that if they were considering the same amount of poles that FPL let us use the Board would be talking about approximately $30 000 Martha Carroll stated that we had $300 000 The Board Secretary stated that she had checked with other cities regarding banners The same banner arms that the Board was looking at originally were used in Delray Beach and had been approved by FDOT She said she had explained that to the FPL Rep and asked if he would review the specifications on those banner arms but he stated he did not want to take that responsibility Elizabeth Mars made a motion that if we cannot get the breakaway banner arms to suit FPL that we recommend to City Council that we purchase our own poles Martha Carroll seconded the motion The Board voted unanimously on this issue 4 AlA Landscape Design Presentation through Local Agency Program with FDOT Ed Gardulski Public Works Director presented a storyboard that indicated where the AIA landscaping would be done He explained that the criteria used for the landscaping was donated easements from the property owners He said that the secondary project would be City Hall and the Annex using some Benmx funds and he stated that he would like to look at the two pedestrian bridges and the triangle area along with the strip along the curb by the Moonhut where he d like to put in a sidewalk Those areas all require a permit because they are in the DOT Right of way Mr Gardulski stated that in planning outside of the DOT right of way he could circumvent a whole lot of permitting and also by cooperative purchasing with other Counties bid packages he could eliminate the bidding process He stated that Vila and Sons had developed a plan using date palms and plants with a lot of color He said he was going to make a presentation of the concept at the next City Council meeting After the 1St of October he would take it to Council for a vote on the cooperative purchase Martha Carroll made a motion that we approve the design that Mr Gardulski presented The motion was seconded by Judy Hale and the Board members voted unanimously to approve the design Mr Gardulski told the Board that a letter and detailed plan would be sent to each property owner for their approval before it was submitted for approval by City Council Tom Garboski asked if the maintenance would fall under Public Works and Mr Gardulski stated that it would be on contract to Nick s Landscaping Christine Flanagan asked if the City had actually received rejections from property owners for the landscaping or dust no response Mr Gardulski explained to her that he had received both Administrative Assistant From vincent vacchiano@dot state fl us Sent Thursday August 29 2002 5 12 PM To egardulski@bellsouth net Cc mahuston@bellsouth net al nygren@dot state fl us hackie michalos@dot state fl us Subject SR A1A Landscaping (FM No 405185 1 58 01) `v 0 Ed Per our conversation yesterday the City is approved to utilize the Seminole County Term Contract #382-00/GG (including amendments 1 & 2) for the construction of subject landscaping I have spoken to Don Soderblom w/Vila & Son and he has assured me that all work would be conducted outside the limits of the FDOT R/W As discussed we will require a few documents once the Council has approved the contract Please provide a schedule of critical events beginning with proposed Council agenda date The R/W Certification has been executed and is forthcoming subject to Al Nygen verifying the proposed landscape locations to the signed easement agreements Thank You for your continued assistance Vincent E Vacchiano Project Manager FDOT District Five Construction Office 719 S Woodland Blvd Deland FL 32720 MS 3-506 Tel 386/943-5406 SC 373-5406 Fax 386/740-4346 E -Mail Vincent Vacchiano@dot state fl us FDOT URL http //wwwll myflorida com/ TERM CQNTRACT REQUIREMENT DATA SHEET Sgmlrrofe County Pure -hosing T T01 Fgst First Street Sanford, Etandca 3277'--14!48 A/B # 382 00/GG Title ROADWAY LANDSCAPE MAINTENANCE Start Date Aril 25 2000 Expiration Date Aril 24 2002 BCCA roval Date April 25 2000 User Dept /Division Public Works/Engineering Address Contact Person telephone Frank Van Pelt Ext 5709 Supplier Vila & Son Landscaping Address 1900 Williams Road City State Zip Winter Garden Florida 34787 Contact Person Cris Fner Telephone Number 407 654 9415 Fax Number 407 654 9417 COUNTY DISTRIBUTION REQUESTING AGENCIES ❑ Rhonda Ledford/Mary Jane Murphy Buyers (2) City of Longwood ❑ Finance ❑ City of Sanford Purchasing ❑ Engineering/ ❑ City of Lake Mary ❑ -Billing Clerk ❑ City of Altamonte Springs PLEASE SEE ATTACHMENTS PROJECT SUMMARY AREA VALUE WILSON $35 285 26 PORTER $33 892 92 INTERSECTION HOLD CHURCH $30 963 42 REC COMPLEX $33 733 26 0 BRIEN $25 537 70 CITY HALL $24 010 92 BRIDGE HOLD AZTECA RESTAURANT $10 663 00 NORTH CENTER STREET LOT $32 700 62 SUB TOTAL $226 787 10 Watering Credit $4 080 00 TOTAL $222 707 10 OPTIONAL OPTIONAL 08/01/2002 04 04 13217249429 BRAD SMITH ASSOC PAGE Landscape Concept Cape Canaveral Landscape Improvements' Wilson Site dart.:1" a 20 Data:7 51-02 Note Check for Underground Ut(Iltlos Prior to any Installations Note Field Verify All Existing Plant and Utility Locatlon5 Existing Live Oak To Remain Existing Walkway Existing Utility tole 63 Indian Hawthort 3 Dactylifers 35 Oleander 36 Dwarf Oleander 192 Gold Mound Existing Live Oak To teomain Existing 51gn Brad Smith Associates, Inc ENVIRONMENTAL DESIGN 1800 W Hibiscus Blvd Suite 112 Melboume FL 32901 (321) 724 1036 www b do 19 oro Preliminary Opinion of Probable Construction Costs Cape Canaveral Landscape Improvements WILSON PROPERTY 0812112002 QTY SYM BOTANICAL NAME COMMON NAME SPECIFICATIONS UNIT COST EXTENSION Trees 35 NO Nenum oleander Oleander 5 6 ht x 2 3 spr $19800 $6 930 00 15 gal Standard 3 PD Phoenix dactylifera Medlool 12 c t 24 o a $5 896 00 $17 688 00 Medlool Date Palm matched SPECIMEN Shrubs 36 NOD No m oleand Dwarf Ice Pink 18 24 ht x 15 18 spr $1050 $37800 Ice Pink Oleander 3 gal 3 o c 63 RIA Raphiolepis indica Indian Hawthorne 15 18 ht x 15 18 spr $1050 $661 50 Alba 3 gal 30 o c Ground Cover 192 L C Lantana camara Gold Mound full 1 gal $528 $1 01376 Gold Mound Lantana 2 o c Sod 500 SF Stenotaphrum Floratam variety $025 $12500 secundatum Floratam St Augustine Mulch 40 C Y Shredded Cypress Bark Mulch $4000 $1 60000 Irrigation System 3500 SF Irrigated Area $045 $1 57500 Landscape Subtotal $29971 26 Site Preparation $5 314 00 GRAND TOTAL $35 285 26 08/01/2002 04 04 13217249429 BRAD SMITH ASSOC PAGE Landscape Concept Cape Canaveral Landscape Improvements Porter Site Note Check for Underground Uti tloe Prior to any Inetollstion6 Note Field Verlfy All Existing Plant and Utility Locatlons Saabs 1" a 20' Patel l-31-02 3 Dactyllfers 262 Gold Mound Overhead Utility Llnee Existing Walkway 35 Oleander Exieting Palm To Bo Removed Brad Smith Associates, Inc. ENVIRONMENTAL DESIGN 1800 W Hibiscus Blvd Suite 112 Melbourne FL 32801 (321 ) 724 1036 www b d IQ orq Preliminary Opinion of Probable Construction Costs Cape Canaveral Landscape Improvements PORTER RESIDENCE 08/21/2002 QTY SYM BOTANICAL NAME COMMON NAME SPECIFICATIONS UNIT COST EXTENSION Trees 35 NO Nenum oleander Oleander 5 6 ht x 2 3 spr $19800 $6 930 00 15 gal Standard 3 PD Phoenix dactylifera Medlool 12 c t 24 o a $5 896 00 $17 688 00 Medlool Date Palm matched SPECIMEN Ground Cover 232 LC Lantana camara Gold Mound full 1 gal $528 $1 22496 Gold Mound Lantana 2 o c Sod $1 22496 2 500 SF Stenotaphrum Floratam variety $025 $62500 secundatum Floratam St Augustine Mulch 20 C Y Shredded Cypress Bark Mulch $4000 $80000 Irrigation System 4500 S F Irrigated Area $045 $2 025 00 Landscape Subtotal $30 517 92 Site Preparation $3 375 00 GRAND TOTAL $33 892 92 08/20/2002 13 54 13217249429 BRAD SMITH ASSOC PAGE 06 Landscape Concept Cape Canaveral Landscape Improvemente Aateca If Rolf o 1' a 10' paseib 1e 02 W.awwvInS RsnrcwarY {( 15 Allamanda Exieting Vegetation 1 European Fan Palm 21 Dwarf Oleander Fxleting 510n 1 Daictylifera Propoeed Sod Exieting Walkway 1 European Fain Palm 15 Allamanda Note Due To A Visibility Conflict With Arteca s Sign Only 1 Pactylifera le Recommended Note Check for Underground Utllitlea Prior to arty Inetallartions Nota Fleld Verify All Existing Plant and Utility Locations Brad Smith Associates, Inc. ENVIRONMENTAL DESIGN 1800 W Hibiscus Blvd auks 112 Meiboumo FL 32601 (321) 7241038 www bsadosign org Preliminary Opinion of Probable Construction Costs Azteca Restruant 08/21/2002 QTY SYM BOTANICAL NAME COMMON NAME SPECIFICATIONS UNIT COST EXTENSION Trees 1 PD Phoenix dactylifera Medlool 12 c t 24 o a $5 896 00 $5 896 00 Medlool Date Palm matched SPECIMEN Shrubs 30 A C H Allamanda cathartica Bush Allamanda full 3 gal 2 o c $1050 $31500 He derson Dwarf 2 CH Chamaerops European Fan 30 36 ht x 24 30 spr $20300 $40600 hum l s Palm 10 gal 20 N O D Nenum oleander Dwarf Ice Pink 18 24 ht x 15 18 spr $1050 $21000 Ice Pink Oleander 3 gal 3 o c Sod 500 SIF Stenotaphrum Floratam variety $025 $12500 secundatum Floratam St Augustine Mulch 20 C Y Shredded Cypress Bark Mulch $4000 $80000 Irrigation System 1000 SF Irrigated Area $045 $45000 SUB TOTAL $8 202 00 SITE PREP 2461 GRAND TOTAL $10 663 00 08/01/2002 04 04 13217249429 BRAD SMITH ASSOC PAGE Landeoupe Conoopt Cape Canaveral Landscape Improvements Christ Lutheran Church Site boallot 1~ R zoo Dotes 7 51-02 Nota Check for Underground Utilities Prior to any Inatallatlona Nota Fiald Vorlfy All ExleVng Plant and Utility Locatlon5 2 Dactylifera Exleting Utlllty role Exiting Fan Palma To iernain 76 Indlan Hawthorne Existing Dwarf Holly To Remaln Exleting 51gn 67 Dwarf Oleander Existing Walkway 31 Oleander 1 Dactyllfers Exleting bench Set in Mulch bed Existing Water Service 2 Relocated bird of Farads Brad Smith Associates, Inc ENVIRONMENTAL DESIGN 1800 W Hibiscus Blvd Suite 112 Melbourne FL 32901 (321) 724 1036 www bsadeelon o g Preliminary Opinion of Probable Construction Costs Cape Canaveral Landscape Improvements Christ Lutheran Church 08/21/2002 QTY SYM BOTANICAL NAME COMMON NAME SPECIFICATIONS UNIT COST EXTENSION Trees $42000 Hendersonii Dwarf 31 N O Nenum oleander Oleander 56 ht x 2 3 spr $19800 $6 138 00 NOD Nenum oleander 15 gal Standard 18 24 ht x 15 18 spr $1050 3 P D Phoenix dactylifera Medlool 12 c t 24 o a $5 896 00 $17 688 00 Medlool Date Palm matched SPECIMEN Ground Cover 14 c t $651 00 $000 39 L C 16 c t $681 00 $000 $528 $20592 18 c t $711 00 $000 Shrubs 40 A C H Allamanda cathartica Bush Allamanda full 3 gal 2 o c $1050 $42000 Hendersonii Dwarf 67 NOD Nenum oleander Dwarf Ice Pink 18 24 ht x 15 18 spr $1050 $70350 Ice Pink Oleander 3 gal 3 o c Ground Cover 39 L C Lantana camara Gold Mound full 1 gal $528 $20592 Gold Mound Lantana 2 o c Sod 500 SF Stenotaphrum Floratam variety $025 $12500 secundatum Floratam St Augustine Mulch 20 C Y Shredded Cypress Bark Mulch $4000 $80000 Irrigation System 3 000 S F Irrigated Area $045 $1 35000 Landscape Subtotal $27 430 42 Site Preparation $3 533 00 GRAND TOTAL $30 963 42 08/01/2002 04 04 13217249429 BRAD SMITH ASSOC PAGE Landscape Concept Cape Canaveral Landecape Improvements 0"Orien Site liaallat f" ar g0' 7-5102 Remove F-,I,ting 5,6010 Replace with 1 Dactyllfera 190 Gold Mound 14-0warf Allamanda 5xisting Utility pole Existing Live Oak To Remaln Exlsting Traffic Box 8 Dwarf Oleander 5crean Plant Throe 514lee Leave Remaining 51da Open For Access 3 European Fan Palms Remove Existing 5aMs Raplace with t Pactylifera 14 -Dwarf Allamanda Existing Live Oak To Remain 2 European Fan Palms Existing Utility Pole Existing Chlneere Film Palm To Remain 14 Owsrf Allamands Remove Exlsting Sabal Replace with 1 Dactylifers Existing Walkway Existing Utlbty Pole Note Check for UndargroL Utllitlee Prior to ani Installations Note Field Verify All Exist Plant and Utlllty Loi Brad Smith Associates, Inc. ENVIRONMENTAL DESIGN 1800 W Hibiscus Blvd Suite 112 Melbourne FL 32901 (321) 724 1036 www bsadoslon o a Preliminary Opinion of Probable Construction Costs Cape Canaveral Landscape Improvements O Brien Property 08/21/2002 QTY SYM BOTANICAL NAME COMMON NAME SPECIFICATIONS UNIT COST EXTENSION Trees 3 PD Phoenix dactylifera Medlool 12 c t 24 o a $5 896 00 $17 688 00 Medlool Date Palm matched SPECIMEN Shrubs 42 A C H Allamanda cathartica Bush Allamanda full 3 gal 2 o c $1050 $441 00 Hendersonu Dwarf 5 C H Chamaerops European Fan 30 36 ht x 24 30 spr $20300 $1 01500 humilis Palm 10 gal 47 H R S Hibiscus Hibiscus 24 30 ht x 18 24 spr $1050 $49350 rosa sinensis (single red) 3 gal 3 o c Ground Cover 190 L C Lantana camara Gold Mound full 1 gal $528 $1 00320 Gold Mound Lantana 2 o c Sod 500 S F Stenotaphrum Floratam variety $025 $12500 secundatum Floratam St Augustine Mulch 20 C Y Shredded Cypress Bark Mulch $4000 $80000 Irrigation System 2000 S F Irrigated Area $045 $90000 Landscape Subtotal $22 465 70 Site Preparation $3 072 00 GRAND TOTAL $25 537 70 08/20/2002 13 54 13217249429 BRAD SMITH ASSOC PAGE 08 Landeoa a Conoa Cape Canaveral Landscape Improvements (Center 5t) fheet A lfoalal l" ■ 2a Date: D 18.02 Maschll"o 12 Gold Mound Exieting Umbrella Tree To Ramaln 64 -Dwarf Oleander Existing 510n 117 Indian Hawthorne Existing Walkway 20 Gold Mound Existing palm To Remain Existing Umbrella Tree To Remain Existing Utility Pole 1 Dactyllfera Exlating Umbrella Tree To Remain 64 Gold Mound Existing Umbrella Tree To Ramain Exlating Utility Pole Existing Storm Grate Exlating 5abals To 6e Removed 34-Indlan Hawthorne Existln Utlllt p016 Nota Alf Existing dant Material I6 To ft Removed Unless Otherwise Noted Note Check for Underground Utilities Prior to any Installations gy Note Erxlegting Pedestrian Traffic Signal Field Verify All Exlating 3 European I=an Palms Plant and Utility locations Brad S Associates, Inc 01--� ENVIRONMENTAL, DESIGN 1800 W Heb cum Blvd 3 Its 112 MOW me FL 32901 (321) 724 1036 wwwNadeepn org 08/20/2002 13 54 13217249429 BRAD SMITH ASSOC PAGE 09 IF Pa Maschlins Stet Landec-spe Concept Cape Canaveral Landscape Improvementis (Center Std Sheet S Santos 1" s 20 Data 8 19-02 9 Gold Mound 3 European Fan Falm5 3 Existing 5abale To Remain 71 Dwarf Oleander Exleting Walkway 22 Gold Mound 1 Pactylifers Exl6ting Sign 75 Indlan Hawthorne 32 Gold Mound 1 ©actylifera Note All Exleting Plant Materia 16 To 5e Removed Unleoo Otherwise Noted Note Check for Underground Utilftlso Prior to any Installations Note Meld Verify All Existing plant and Utility Location Brad Smith Associates, Inc ENVIRONMENTAL DESIGN 1800 W HlbUteus Blvd Suite 112 Melbourne FL 32901 (321) 724 1036 www bandealpn ory Preliminary Opinion of Probable Construction Costs North Center Street 08121/2002 QTY SYM BOTANICAL NAME COMMON NAME SPECIFICATIONS UNIT COST EXTENSION Trees 3 PD Phoenix dactyllfera Medlool 12 c t 24 o a $5 896 00 $17 688 00 Medlool Date Palm matched SPECIMEN Shrubs 6 CH Chamaerops European Fan 30 36 ht x 24 30 spr $20300 $1 21800 humilis Palm 10 gal 135 NOD Nenum oleander Dwarf Ice Pink 18 24 ht x 15 18 spr $1050 $1 41750 Ice Pink Oleander 3 gal 3 o c 192 RIA Raphiolepis indica Indian Hawthorne 15 18 ht x 15 18 spr $1050 $2 016 00 Alba 3 gal 30 o c Ground Cover 179 LC Lantana camara Gold Mound full 1 gal $528 $94512 Gold Mound Lantana 2 o c Sod 0 SF Stenotaphrum Floratam variety $025 $000 secundatum Floratam St Augustine Mulch 40 C Y Shredded Cyp ess Bark Mulch $4000 $1 60000 Irrigation System 4100 S F Irrigated Area $045 $1 84500 SUB TOTAL $26 729 62 SITE PREP $5971 00 AREA TOTAL $32 700 62 08/20/2002 13 54 13217249429 BRAD SMITH ASSOC PAGE 04 Landscape Concept Cape Canaveral Landscape Improvements ROGreational Complex Site Seal•r 1" s W Dat* & 19-02 1 Pactylifera Existing Fencellne 7 Oleander Exieting Live Oak 14 Oleander Exlsting Eloctrlcal box Existing Sabal Palm (to be relocated) 1 Dsctyllfera Existing Utility Pole Existing 51gn 442 Goldmound 219 Dwarf Oleander Exining Live Oak 2 Existing 5abals Relocated 5sba1 Palm Exieting Live Oak 9 Oleander 1 DactyWars Brad Smith Associates, Inc. ENVIRONMENTAL OESIQN 1800 W Hlblsous Blvd Sults 112 M1 Rule FL 32801 (32 1) 724 1036 www beadealon org Preliminary Opinion of Probable Construction Costs Cape Canaveral Landscape Improvements Recreation Complex 08/21/2002 QTY SYM BOTANICAL NAME COMMON NAME SPECIFICATIONS UNIT COST EXTENSION Trees 30 NO Nenum oleander Oleander 5 6 ht x 2 3 spr $19800 $5 940 00 15 gal Standard 3 PID Phoenix dactylifera Medlool 12 c t 24 o a $5 896 00 $17 688 00 Shrubs 219 NOD Nenum oleander Dwarf Petite Pink 1824 ht x 15 18 spr $1050 $2 299 50 Ice Pink Oleander 3 gal 3 o c RIA Raphiolepis indica Indian Hawthorne 15 18 ht x 15 18 spr $1050 $000 Alba 3 gal 30 o c Ground Cover 442 L C Lantana Camara Gold Mound full 1 gal $528 $2 333 76 Gold Mound Lantana 2 o c Sod 1 000 SF Stenotaphrum secundatum Floratam Mulch 50 C Y Shredded Cypress Bark Mulch Irrigation System 6 000 S F Irrigated Area Floratam variety St Augustine $025 $25000 $4000 $2 000 00 $045 $2 700 00 Landscape Subtotal $33211 26 Site Preparation $52200 GRAND TOTAL $33 733 26 OB/20/2002 13 54 13217249429 BRAD SMITH ASSOC PAGE 02 Landecape Concept Cape Canaveral Landscape improvements City Hall Site $"lei i' a 2& Data:8-19-02 Fn-__--;=- 38 Goldmound 2 Exieting Sabah (to rams 29 Indlan Hawthorne 1 nactylifera 40 Goldtnound Existing Vegetation (to item 136-Goldmound 113 Indian Hawthorne Existing RM Cedar (to rami 23 Hibiscus Existing Parking 2 Pactylifora Brad Smith Associates, Inc. ENVIRONMENTAL DE$ION 1800 W Hlbiacue Blvd Suite 112 Melbourne FL 32901 (321) 724-1036 www beadeslgn org Preliminary Opinion of Probable Construction Costs Cape Canaveral Landscape Improvements City Hall 08121/2002 QTY SYM BOTANICAL NAME COMMON NAME SPECIFICATIONS UNIT COST EXTENSION Trees 3 PD Phoenix dactylifera Medlool 12 c t 24 o a $5 896 00 $17 688 00 Medlool Date Palm matched SPECIMEN Shrubs 23 HRS Hibiscus Hibiscus 24 30 ht x 18 24 spr $1050 $241 50 rosa sinensis Seminole Pink 3 gal 3 o c 153 RIA Raphiolepis indica Indian Hawthorne 15 18 ht x 15 18 spr $1050 $1 60650 Alba 3 gal 30 o c Ground Cover 214 L C Lantana camara Gold Mound full 1 gal $528 $1 12992 Gold Mound Lantana 2 o c Sod 700 S F Stenotaphrum Floratam variety $025 $17500 secundatum Floratam St Augustine Mulch 20 C Y Shredded Cypress Bark Mulch $4000 $80000 Irrigation System 3 000 S F Irrigated Area $045 $1 35000 Landscape Subtotal $22 990 92 Site Preparation $1 02000 GRAND TOTAL $24 010 92 Meeting Type Regular Meeting Date 10 15 02 5 cE �i CITY OF CAPE CANAVERAL AGENDA H ads g Considerations It m 8 N $4 400 00 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSIDERATION COOPERATIVE PURCHASE OF A 2003 FORD F 150 PICK UP TRUCK DEPT /DIVISION PUBLIC WORKS/WWTP Requested Action City Council consider the cooperative purchase of a 2003 Ford F 150 Pick Up Truck from Duval Ford in the amount of $16 062 as recommended by the public works director Summary Explanation & Background The public works director has outlined his reasons in the attached memo for not repairing the existing 1996 pick up truck The 1996 truck has a blue book value of $6 015 00 and the cost of repairs range from $3 200 00 to $4 400 00 This is not a budgeted item and funds are available in the sanitary sewer fund contingency account I support this recommendation. Exhibits Attached Public works director s memo of 10 01 02 City Ma er' ffice Department PUBLIC WORKS/WWTP cape \m documents\ \council\meet ng\2002\10 15 02\F lov aoc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE October 1, 2002 SUBJECT City Council Agenda Item, October 15, 2002 Vehicle Replacement Purchase, Enterprise Fund The Water Reclamation Facility is in need of replacing its 1996 pick up truck asset #2363 This vehicle engine s failed at the end of the fiscal year hence a replacement was not budgeted Attached are the repair estimates ranged from $3 200 to $4 400 The Blue Book value of this vehicle is $6 015 The vehicle mileage is 36 874 Staff recommends not to repair the vehicle and to purchase a new vehicle As a replacement item a vehicle was selected from the Florida Association of Counties Contract #02 10 0826 The purchase price for the replacement vehicle is $16 062 This vehicle will be utilized as an Enterprise fund vehicle Funds have not been budgeted in the current budget year with in the Enterprise Capital Account Recommend the approval of the Florida Association of Counties Contact purchase of a pick up truck in the amount of $16 062 and the appropriation of Enterprise funds Attachment CC File FLORIDA ASSOCIATION OF COUNTIES FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 2003 FORD F-150 Specification # 18 (1/2 Ton Pickup Truck 4 x 2) The Ford F 150 truck purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA s base vehicle specification(s) requirements which are included and made a part of this contracts vehicle base price as awarded by manufac turer by specification by zone ZONE * Western * Northern * Central * Southern BASE PRICE $11 935 00 $11 817 00 $11 849 00 $11 935 00 While the Floi ida Sheriffs Association and the Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for l/ 2 ton pickup trucks we realize equipment needs and preferences are going to vary from agency to agency In an effort to incorporate flexibility into our program we have created specific add/delete options which allow the purchaser to tailor the vehicle to their p -articular wants or needs The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order NOTE An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order Additional add/delete options other than those listed here may be available through the dealers however those listed here must be honored by the dealers in your zone at the stated prices * = Specification Low Bid McCotter Engine Horse Power 202 Torque Rating 252 GVWR 6050 EPA Miles Per Gallon Rating 16/20 Duval Engine Horse Power 202 @ 4800 Torque Rating 252 @ 3400 GVWR 6050 EPA Miles Per Gallon Rating 206 Don Reid Engine Horse Power 202 @ 4800 Torque Rating 252 @ 3400 GVWR 6050 EPA Miles Per Gallon Rating 16/20 532 Bid Award Announcement (02 10 0826) LEGEND FOR DELETE/ADD OPTIONS l;v ry 1 n will qu a DOLLAR VALUE n f th f 11 Nang abb ab n Std mar ufa to tandard qu p Incl n lud d w th ba p NC = n add t nal harg NA n t appl abl t th v 1 1 — pt n not b d by v nd 532 Bid Award Announcement (02 10 0826) VEHICLE DEALER ZONE BASE PRICE Order Code 44M 572 942 Order Code 99W 99L 85A 52N 535/BB ---> 535 433 X17 W07 F 150 McCotter * Western $11 935 00 F 150 Duval �r Northern $11 817 00 F 150 Don Reid �k Central $11 849 00 F 150 McCotter * Southern $11 935 00 Delete Options Western Northern Central Southern Provide 5 speed manual $ 69800 $ 80800 $ 50000 $ 69800 transmission with over $ 21500 $ 35000 NA 6500 $ drive in lieu of automatic STD $ 6500 49000 39500 $ overdrive $ 45000 49000 $ 39500 $ 2 500 00 $ Air conditioning $ 55500 $ 58400 $ 30000 $ 55500 AM/FM radio $ 2400 $ 5000 NA $ 2400 Daytime running lights $ 2500 $ 2500 $ 1000 $ 2500 Add Options Western Northern Central Southern Engine 4 61, V8 Gas $ 1 300 00 $ 1 300 00 $ 1 250 00 $ 1 300 00 Engine 5 41, V8 Gas $ 2 100 00 $ 2 10000 $ 2 050 00 $ 2 10000 Power windows/door $ 79500 2 650 00 NA $ 79500 $ 795 00 locks (incl keyless entry) Power windows/door locks (XLT only) Speed control/tilt wheel $ Battery 650 CCA or greater 12 volt power supply $ Heavy duty towing package $ up to 5000 lbs with Class III hitch Heavy duty towing package $ up to 7200 lbs with appropriate hitch (factory installed) (requires 99L) — $ Incl $ — $ — 38500 $ 38500 $ 38500 $ 38500 NA $ 21500 $ 35000 NA 6500 $ 3900 STD $ 6500 49000 39500 $ 45000 $ 45000 49000 $ 39500 $ 2 500 00 $ 49000 Passenger dome lamp $ 6500 $ 6300 $ 10000 $ 6500 Bucket seats in lieu of $ 3 735 00 $ 52500 NA $ 3 735 00 bench seat (requires XLT) Carpet in lieu of rubber $ 1 045 00 NC $ 48500 $ 1 045 00 floor covering (requires XLT) Sliding rear window $ 12500 12500 $ 12500 $ 12500 Extended cab model NA NA $ 2 650 00 NA (2 door) Extended cab model $ 2 700 00 $ 2 650 00 $ 2 650 00 $ 2 650 00 (4 door) Crew cab $ 9 270 00 $ 6 12000 $ 9 205 00 $ 9 270 00 (requires XLT) Bid Award Announcement (02 10 0826) 533 VEHICLE DEALER ZONE BASE PRICE Order F 150 McCotter �t Western $11 935 00 F 150 Duval * Northern $11 817 00 Code Add Options (cont d) Western NA Step side cargo box $ 2 080 00 2 080 00 (flare side) $ 30000 $ 8 cargo box in lieu of $ 35000 Std 6 cargo box Std NA 46300 AM/FM cassette radio $ Std 585/60B AM/FM radio with $ 1 840 00 1 965 00 single CD $ 19000 $ (delete work tk group) $ 52500 $ 586/60B AM/FM cassette/CD radio $ 1 965 00 $ (delete work tk group) $ 7800 $ 9500 AM/FM radio with 10000 — 10500 single CD $ 28500 $ AM/FM cassette/CD radio $ — 3K Third key $ 7800 BUA Backup alarm $ 10500 XH9 Limited slip differential $ 28500 39500 on 2 wheel drive 24000 XLT Manufacturer s model $ 3 245 00 upgrade pkg (please specify pkg bid) XL option $ 1 395 00 (sport group) 60B Convenience group for $ 1 650 00 XL pkg Tow hooks NA Aluminum tool box $ 46300 Bedliner $ 27500 Spray on bedliner $ 42500 (Rhino or approved equivalent) HLF Headlight flashers $ 10900 BS Bug shield $ 12500 GG Wrap around grille guard $ 74500 8000 lb winch with remote $ 1 200 00 (requires GG) C4 Class 1V hitch & ball $ 39500 7700 lbs GVWR $ 3 645 00 (requires 99L & 8 bed) 4 corner strobe system $ 49500 (Whelen Federal or approved equivalent) Roof mount amber strobe $ 24000 beacon (Whelen Federal or approved equivalent) F 150 Don Reid * Central $11 849 00 F 150 McCotter * Southern $11 935 00 Northern Central Southern NA 1 395 00 NA $ 2 080 00 $ 348 00 $ 30000 $ 35000 Std NA Std $ Std NA 46300 NA $ 1 840 00 NA 27500 NA $ 1 965 00 $ 48500 $ 19000 $ — $ 52500 $ 31500 $ — $ 78 00 $ 9500 $ 7800 $ 9500 $ 10000 $ 10500 $ 28500 $ 28500 $ 28500 $ 3 15000 $ 2 675 00 $ 3 245 00 $ 1 205 00 $ 40000 $ 1 395 00 $ 35000 $ 75000 $ 1 650 00 NA $ 9500 NA $ 36300 $ 39500 $ 46300 $ 26800 $ 29500 $ 27500 $ 47500 $ 49500 $ 42500 $ 12400 $ 10000 $ 10900 $ 15900 $ 17500 $ 12500 $ 52900 $ 67500 $ 74500 $ 1 078 00 $ 1 695 00 $ 1 200 00 $ 42800 $ 37500 $ 39500 $ 1 520 00 $ 3 480 00 $ 3 645 00 $ 38400 $ 39500 $ 49500 $ 21000 $ 39500 $ 24000 534 Bid Award Announcement (02 10 0826) VEHICLE DEALER ZONE BASE PRICE Order F 150 McCotter * Western $11 935 00 F 150 Duval * Northern $11 817 00 F 150 Don Reid * Central $11 849 00 F 150 McCotter * Southern $11 935 00 Code Add Options (cont d) Western Northern Central Southern DSM Complete set of shop $ 29700 $ 32500 $ 29500 $ 29700 manuals ONLY 5/75 Manufacturers $ 1 11000 $ 1 11000 $ 1 11000 $ 1 11000 Extended Base Care Warranty ($0 deductible) See Page 957 5/75 Manufacturers $ 1 275 00 $ 1 275 00 $ 1 275 00 $ 1 275 00 Extended Extra Care Warranty ($0 deductible) 5/75 Manufacturers $ 1 020 00 $ 1 02000 $ 1 020 00 $ 1 02000 Extended Power Train Warranty ($0 deductible) Bid Award Announcement (02 10 0826) 535 FLORIDA ASSOCIATION OF COUNTIES FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES SPECIFICATION #18 - 1/2 TON PICKUP TRUCK 2 WHEEL DRIVE 4 WHEEL DRIVE OPTIONAL Base Specifications CHRYSLER FORD GENERAL MOTORS OR APPROVED EQUIVALENT ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED 1 ENGINE a Gasoline engine minimum 6 cylinder 3 71, and 175 net HP The following engines or approved equivalents are acceptable Ford 4 21, 205 net HP (EFI) GM 4 31, 200 net HP (EFI) Dodge 3 71, 215 net HP (MPI) b Manufacturers standard alternator and battery c Manufacturers standard coolmg system 2 TRANSMISSION a Automatic overdrive transmission 4 speed minimum 3 AXLES a Manufacturers standard drive axle and ratio for specified engine and transmission com bination b Limited slip differential on 4 wheel drive 4 PERFORMANCE ITEMS a Factory installed ammeter or voltmeter fuel oil pressure and coolant temperature gauges if available b Power steering c Power brakes with 4 wheel ABS 5 COMFORT ITEMS a Air conditioning factory installed b Tinted glass all around (NOTE factory tint) c Manufacturers standard seat cloth or vinyl Purchaser to specify color at time of order 530 Bid Award Announcement (02 10 0826) Base Specifications #18 - 1/2 Ton Pickup Truck d Manufacturers standard AM/FM radio e Heavy duty rubber floor covering instead of carpet 6 SAFETY ITEMS a Dual outside mirrors inside rearview mirror b Interior dome light(s) with left and right door activated switches C Minimum 2 speed electric wipers windshield washers d Air Bag Driver and right front passenger e Daytime running lights (if available) 7 TIRES AND WHEELS a Tires five (5) P225/75R16 or larger radial BSW highway or all season tread Spare tire wheel and rack to frame mounted Jack and lug wrench to be included White sidewalls and raised white letter tires may be substituted for the black sidewalls if the white sidewalls and raised letters are mounted on the inside and the cost is no greater than the black sidewall tires 8 CHASSIS. FRAME. CAB a Minimum 1610 lb payload rating (combined weight of options passengers and cargo) b Wheelbase 118 7 minimum C Fleetside or approved equivalent body minimum 75 inside box length minimum width 49 between wheel housing d Front bumper e Heavy duty step type rear bumper factory installed f Manufacturers standard paints and color factory pamted To include standard and optional clear coat and metallic paints and color offered by the manufacturer g Keys two (2) per vehicle single key locking system (each vehicle keyed differently) Thud key optional h Manufacturers standard fuel tank 9 CONDITIONS In addition to equipment specified vehicle shall be equipped with all standard equipment as specified by the manufacturer for this model and shall comply with all EPA Emission Stan dards and all Motor Vehicle Safety Standards as established by the U S Department of Trans portation regarding the manufacture of motor vehicles The successful bidder shall be responsible for delivering velucles that are properly serviced clean and in first class operating condition Pre delivery service at a minimum shall include the following a Complete lubrication b Check all fluid levels to assure proper fill c Adjustment of engine to proper operating condition d Inflate tires to proper pressure e Check to assure proper operation of all accessories gauges lights and mechanical features f Focusing of headlights g Cleaning of vehicles if necessary and removal of all unnecessary tags stickers papers etc DO NOT remove window price sticker or supplied line sheet Bid Award Announcement (02 10 0826) 531 Kelley Blue Book Used Car Values X~ Sim ftek The Trusted Resource "ew Cir Pnong Build a Car Iacen ryes My car`s vaiue Used Car Runt Fran PHOM QVOW Buy a t aad C+ar Seri Yaw Car motwcycles Snancing insurance Lemon triads WarrN bft Aeras Car Reviews Car Pmawas DOOSWn Gwdea Adwce Page 1 of 2 Blue Book Trade-in Report Florida August 23 2002 1996 Dodge 1500 Pickup Long Bed Engine V8 5 2 Liter Trans Automatic Drive 2 Wheel Drive Mileage 38 000 Equipment LT Air Conditioning Power Steering Consumer Rated Condition Buy a New Car Buy a Used Car List Your Car For Sale Online AM/FM Stereo ABS (4 -Wheel) Towing Pkg Free Lemon Check Financing Quote Insurance Quote Warranty Quote Payment Calculator Good condition means that the vehicle is free of any major defects The paint body and interior have only minor (if any) blemishes, and there are no major mechanical problems In states where rust is a problem this should be very minimal and a deduction should be made to correct it The tires match and have substantial tread wear left A clean title history is assumed A "good vehicle will need some reconditioning to be sold at retail, however major reconditioning should be deducted from the value Most recent model cars owned by consumers fall into this category Trade-in Value $6,015 Trade-in value represents what you might expect to receive from a dealer for this consumer owned vehicle Keep in mind that the dealer must then absorb the cost of making the vehicle ready for sate advertising, sales commissions, http //www kbb com/kb/lu dll/kw kc ut?kbb 152962& t&39,Dodge 1996%201500'/o2OPicku 8/23/02 ROM E04iFACE HIERS boniTaCO 4 k s� Hiers FAX NO 407 452 4114 s Aug 20 2002 10 42PM P2 CHRYSL �jrtY. 099CRIPTION PAIL'' NUMEER PART $ LABQR $ -- - STOC a 3 T o TOTAL $ O *GTE$ `' rggo A ad-sf- Rte-- �" p - PARTS $ _ 33 4-? SHOP SUPPLIES ,5 TAR $ TOTAL $ O FROM SPACEPORT AMOCO CITY OF CAPR CANAVERAL Date 08-21-2002 12 58 PM 3ITY OF CAPE CANAVERAL iome () _ -- _ fork (407)868--1222 FAY thO 321-799-2753 Aug 22 2002 066 26PM P2 Invoioe # 053333 SPACEPORT AMOCO MV -00867 8000 ASTRONAUT BLVD CAPE CANAVERAL EL 32920 (322)784-5226 1996 DODGE RP,M 1500 SERIE M1 Z Tag 1 Eng 5 2 ID VIN lB7HC16Y5T149855 ervlce/Part# Description Qty Price Total Begin Estimate ABOR REPLACE ENGINE 14 53 75 752 50 *** E567 N ENGINE �GwVAwb4 1 2$32 00 2832 QO *** K821 INSTALL KIT 1 329 00 329 00 *** 0-40B AMOCO "LDO"MOTOR OIL 5 2 25 11 25 *** F ANTI -FREEZE 1 GAL 1 9 95 9 95** EMO INSTALLATION KIT INCLUDES PLUGS, WIRES, WATER PUMP THERMOSTAT ETC IMO ENGINE WARRANTY IS MILES *** ESTIMATE a�j Sub Total 0 00 Sales Tax 0 00 Invoice Total 0 00 )'LEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, Q TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, DIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL STANDARD PURCHASE REQUISITION FORM FOR USE WITH DEPARTMENTAL PURCHASING CARD cam-daw AU'a< r S -44 61M 4 jo* v -1t tkve, Control OAM Gana�wFt FL 3 Number W GATE 4 ACCOUNT NUMBER Issuing Bank Nations8ank P O Box 85580 Louasvilie KY 40285-5580 Vendor 011ier Instructions Canavo,.:i Aut- `lino ��M��+C. $•XD`s �. 611 0 N At a rM4t ANIP 4uantity Descnphon of Good Product or Service Unit Pace Amount 17% Ve d4le, R&at 400 Tax Exemption Nurhber 1$-02 048901 54C Amount of O1swunt Reaelva Reque0ad Oepadment oftY co 6r Head Treasrner's Managers Purohas4 Agent's AppmYal Approval Approval AWW81 m r 1-19A Q,1fe� IL E7A' —L. Tax Exemption Nurhber 1$-02 048901 54C Amount of O1swunt Reaelva Reque0ad Oepadment oftY co 6r Head Treasrner's Managers Purohas4 Agent's AppmYal Approval Approval AWW81 Meeting Type Regular Meeting Date 10 15 02 AGENDA H a& g Considerations It m 9 N Council members Weber and Treverton evaluations AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT CONSIDERATION CITY MANAGER S EVALUATION DEPT /DIVISION LEGISLATIVE Requested Action City Council conduct an evaluation of the city manager s performance Summary Explanation & Background The city manager s evaluation is for the period ending 09 18 02 The city manager s last evaluation was 03 20 01 see attached minutes Exhibits Attached Council members Weber and Treverton evaluations City Manazer3s Office Department LEGISLATIVE cape m\myd e \admin\counci ng\2002\10-15-02\eval doc CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale (1) poor (2) fair (3) good (4) very good (5) excellent (Note If unable to rate a particular item place an N/O which indicates that the particular item/issue has not been observed by the rater ) Bennett Boucher City Manager Name Date Organizational Management 10/03/02 Evaluation Due Plans and organizes work that implements the policies of the City Council ❑3 2 Initiates/maintains effective professional relationships with Department Heads Demonstrates knowledge/understanding of Departmental operations2❑ Comments 1 Policies should be reviewed and priorities set in each area, need to be consistent with all policies 2 Appears to be a growing friction between both different departments and personnel Fiscal Management Plans and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council 141 2 Administers the adopted budget within approved revenues and expenditures City Manager Evaluation 3 Plans organizes and supervises the most economic utilization of staff materials and machinery/equipment 4 Prepares reports for Council that comprise the most up to date data available concerning expenditures and revenue Comments Budget is always well organized and now that we have goal setting sessions it is tied directly to the Council vision Improvement could still be made utilizing staff to their fullest potential along with working on shared resources/equipment with surrounding govt agencies Planning Establishes a process of planning in anticipation of future needs ❑3 and problems 2 Participates in the establishment of reasonable goals/objectives for the City and each of its Departments 3 Achieves goals/objectives which are the direct responsibility of the ❑3 City Manager in a timely and professional manner 4 Assists and coordinates with the City Council and staff in the ❑3 implementation of all city goals/objectives Comments Future needs/problems are looked at hit and miss items talked about dropped and then talked about again however oft times no decision is finalized management needs to set a defined course based on the future needs of the City and present it to Council Whether it is politically correct or not Staffing Recruits and retains qualified personnel for City positions ❑3 2 Initiates corrective action to improve fob performance when N/O needed 3 Effectively manages personnel issues including employee 2❑ insurance fringe benefits promotions pensions performance evaluations and union negotiations City Manager Evaluation Comments While union relations appear to have improved, staff issues, morale seems to be decreasing Concerned about recruiting professional employees and then losing them it is a tremendous strain and also costly to the Citv Supervision Encourages Department Heads to make decisions within their own20 jurisdictions without City Manager approval yet maintains appropriate control of administrative operations 2 Instills confidence and initiative in subordinates and emphasize 3� support rather than restrictive controls for their programs 3 Has developed an open professional relationship with all City N/O employees Comments Appears all decisions are determined by the City manager, Many times ideas from department heads or individual employees are Never known to Council because they are turned down before we are allowed to hear them based on City managers decision Relations with Council Responds to requests for information or assistance by the Council3❑ and/or by individual Council Members 2 Adequately informs the Council of current issues 20 3 Accepts and responds to constructive criticism and advice 4 Carries out the directives of the Council as a whole rather than 141 those of any individual Council Member 5 Assumes responsibility for staff performance Comments Comments from last year still apply with the additional use of e mail 1 hope all Council can be sent all issues that are addressed by the City manager in a timely and consistent manner As a whole the city Manager is working more with the entire Council than in the past Reporting City Manager Evaluation 1 Provides the Council with reports concerning matters of ❑3 importance to the City 2 Reports are accurate and comprehensive 141 3 Reports are generally produced through own initiative as well as ❑3 when requested by Council Comments Reports are improving, would again like to see daily status reports particularly when matters (real time)of importance to the City occur and not to have to ask for status of reports Citizen and Intergovernmental Relations 1 Handles citizens complaints and questions in a professional and prompt manner 2 Willingness to meet with members of the community and discuss 03 issues of concern initiates follow up as appropriate 3 Cooperates with neighboring communities and maintains open F3 communications with other municipalities in areas that may affect or relate to the City Comments Need to handle all citizens complaints or comments, and in a timely manner I know not all citizens are our most favorite but they all must be treated equally would like to see us expand on our relationship with the Port and with Cocoa Beach Professional/Personal Characteristics 1 Invests sufficient effort and time in being diligent and thorough in the performance of fob responsibilities 2 Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation methods and techniques 3 Demonstrates professional personal appearance 141 4 City Manager Evaluation 4 Professional presence Adequately represents the City with other units of government professional associations and civic ❑ groups/organizations 4 Comments Is good to see the City manaqer get more involved with the I League of Cities and attend the annual conference I m not aware of any Professional training seminars or continuing educations courses he may have attended this past year Council Observations During the coming year in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments Balanced budget with no loss of services during a tight Budget year 2 What areas do you observe most need improvement? Why? Do you have any constructive positive ideas as to how the city Manager can improve these areas? Comments Strong involvement in personnel issues equally It appears Some departments are micromanaged and others a hands off Approach is taken 3 Two things that the Manager does now that I would most like him to continue a Grants Grants Grants and finding ways to better leverage our revenue on expenditures City Manager Evaluation i 4 Two things that the Manager does now that I would most like him to discontinue a Procrastinating on needed repairs to facilities or equipment b 5 Two things that the Manager does not do now that I would most like him to do a Put out a daily (every day) status report does not need to be a book but bullet items on events of the day b More active/visible with the our local business community Buzz Petsos Mayor Pro Tem 10/03/02 Name and Title of Person Performing Evaluation Date 6 L "L CITY OF CAPE CANAVERAL � CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale (1) poor (2) fair (3) good (4) very good (5) excellent (Note If unable to rate a particular item place an N/O which indicates that the particular item/issue has not been observed by the rater ) Bennett Boucher City Manager Name Organizational Management September 19 2000 Evaluation Due Date 1 Plans and organizes work that implements the policies of the City Council 4 2 Initiates/maintains effective professional relationships with Department Heads Demonstrates knowledge/understanding of Departmental operations 4 Comments Bennett has provided the city with five very competent and hard working departments heads with whom he works well Fiscal Management 1 Plans and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council 5 2 Administers the adopted budget within approved revenues and expenditures S 3 Plans organizes and supervises the most economic utilization of manpower materials and machinery/equipment 4 4 Prepares reports for Council that provide the most up -to date data 5 available concerning expenditures and revenue City Manager Evaluation Report Comments Bennett'syears of experience with the city starting with the Finance Department have prepared him well as a fiscal manager He sees the "big picture and he consistently kept our books in the black' Planning ] Establishes a process of planning in anticipation of future needs and problems 5 2 Participates in the establishment of reasonable goals/objectives for the 4 City and each of its Departments 3 Achieves goals/objectives which are the direct responsibility of the City Manager in a timely and professional manner 4 4 Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives 4 Comments Besides relying on staff Bennett makes productive use of consultants to aid in city planning These include Todd Peetz PSI SSA grant proposal writers and our city attorneys and league of cities attorneys Stang 1 Recnuts and retains competent personnel for City positions 2* 2 Initiates corrective action to improve job performance when needed 3 3 Effectively manages personnel issues including employee insurance fringe benefits promotions pensions and union negotiations 4 .1001) L Commen *Rating would have been 4 or 5. but for the building department trnuhleh Had Bennett acted sooner he could have saved the city two years of grief WMEVAL DOC City Manager Evaluation Repon_. Supervision 1 Encourages Department Heads to make decisions within their own 3 jurisdictions without City Manager approval yet maintains appropriate control of administrative operations 2 Instills confidence and initiative in subordinates and emphasizes support 3 rather than restrictive controls for their programs 3 Has developed an open professional relationship with all City employees 3 Comments Perhaps these ratings should be higher due to the high competency level dedication and low turnover rate of the staff he has hired I think their performance speaks well of Bennett s relationship with them Relations with Council 1 Responds to requests for information or assistance by the Council and/or by individual Council Members 5 2 Adequately informs the Council of current issues 4 3 Accepts and responds to constructive criticism and advice 3 4 Carries out the directives of the Council as a whole rather than those of any individual Council Member 5 5 Assumes responsibility for staff performance V Comments Bennett has always been available and helpful to me personally He has provided me with information on annexation city hall remodeling and gave a good presentation to the Murcias about possible Center Street purchase He has also arranged various informational workshops (city hall 5 -year capital sewer rate and stormwater) this year for the benefit of the entire City Council A N.Mk: VAL DOC City Manager Evaluation Report Reporting 1 Provides the Council with reports concerning matters of importance to the 4 City 2 Reports are accurate and comprehensive 4 3 Reports are generally produced through own initiative as well as when requested by Council 4 Comments �.Q _ ,�Q __/ /1_ _ � � h'1��2/YI .Q� Td � i'/-�--r C/ --e c.� r rP ✓ i P � r' Citizen and Intergovernmental Relations 1 Handles citizens complaints and questions in a professional and prompt 4 manner 2 Willingness to meet with members of the community and discuss issues of 4 concern initiates follow up as appropnate 3 Cooperates with neighboring communities and maintains open``' communications with other municipalities in areas that may affect or relate to the City Comments *Rating would be higher except for occasions when Bennett had to be prompted by council to contact Cocoa Beach (reuse) and Cape Canaveral Hospital (mitigation) In Bennett's favor let me say that his non -confrontational stvle often works and reaps positive benefits for the city A/soJ 4 s red ►a•�(n w 7 e. _Po _+ � A-& s�reAsI J � � _7�e %<sJ y ee r Z wOI/X- I, kl— Ore ,� � .1 -e- Professional/Personal e Professional/Personal Characteristics 1 Invests sufficient effort and time in being diligent and thorough in the G performance of job responsibilities 2 Demonstrates willingness to attend seminars/conferences to be kept 4 informed of new legislation methods and techniques A %CA1. V 4L DOC City Manager Evaluation Repon v 3 Demonstrates professional personal appearance 4 4 Professional presence Adequately represents the City with other units of government professional associations and civic groups/organizations 4 Coffiments Bennett's community involvement appears to be on the upswing with his growing resume of memberships in civic organizations Council Observations During the coming year in what can the City Manager take the greatest pride9 What do you observe are his strongest points and finest accomplishments this year9 Comments (1) Hiring Morris Reid, Building Official, (2) Excellent budget preparation meetings, (3) Smoothly run C-2 zoning and comp plan change, (4) Entertaining our Swiss visitors (,2001) 2 What areas do you observe most need improvement? Why? Do you have any constructive positive ideas as to how t1ke city Manager can improve these areas Camme One commeon nt ly Bennett might do better to pick up the phone more frequently and touch base with Cocoa Beach the port SSA CCH dust to share information and occasionally to rattle some cages People need constant wake-up calls and Bennett needs to f}o the calling CZcc�2, — � S'« c ►'hti.-�c�C �►�IV+ra ae•r, e� � `'� /h S Gr-c� 3 Two things that the Manager does now that I would most like him to continue a Serve on various boards and associations A TNIEN 4L DOC City Manager Evaluation Repot b Keep up with trends and events affecting the city 4 Two things that the Manager does now that I would most like him to discontinue a 0 5 a b Two things that the Manager does not do now that I would most like him to do Overall Good Jobe Bennett is a highly intelligent and motivated city manager Name and Title of Person Performing Evaluation A \CME V AL DOC 11/15/00 Date CITY COUNCIL REGULAR MEETING Page 5 of 6 explained that the eight cities with stops would pay for the station including funding from the Florida Department of Transportation (FDOT) if the route if approve She explained further how the railway would strengthen the infrastructure regionally and strengthen the freight infrastructure She stated that $60 million would install 200 miles of track in comparison to the $20 billion cost for the State high speed rail system Ms Pickett encouraged the Council s support for a service that would incur no cost to the City Mayor Pro Tem Petsos queried if the money is provided from the taxpayers and expressed concern that this funding would preempt funding for the A1A improvements Ms Pickett responded that the money is derived from the FDOT Mr Weber questioned Cocoa s 20 percent commitment to funding Ms Pickett responded that Cocoa s funding would pay for 20 percent of the proposed station costs Ms Pickett responded to Mayor Pro Tem Petsos that passengers departing the station would be transported by the Space Coast Area Transit system She related that the system would alleviate traffic Mr Bruns referred to a recent article and related that AMTRAK has lost money over time and he stated that taxpayers and government assistance have subsidized the company He expressed his concern with spending taxpayers money when the company is losing money Ms Pickett responded regarding the potential profit in the Cocoa station Mr Bruns stated that no revenue projections were done Mr Treverton questioned if there were a benefit to the local residents Ms Pickett answered that the railway provided an option of convenience to local residents in preference to commercial flights A motion was not entertained 6 Mayor Randels read Resolution No 01 09 by title A RESOLUTION OF THE CITY OF CAPE CANAVERAL BREVARD COUNTY FLORIDA APPOINTING ONE ALTERNATE MEMBER TO THE BUSINESS AND CULTURAL DEVELOPMENT BOARD OF THE CITY OF CAPE CANAVERAL FLORIDA PROVIDING FOR AN EFFECTIVE DATE A motion was made by Mr Treverton and seconded by Mayor Pro Tem Petsos to insert the name Elizabeth Foy as an Alternate Member to the Business & Cultural Development Board with a Term to Expire of June 1 2002 The motion passed 5 0 with voting as follows Mr Bruns For Mayor Pro Tem Petsos For Mayor Randels For Mr Treverton For and Mr Weber For 4 City Managers er s Performance Evaluation A motion was made by Mr Weber and seconded by Mr Bruns to Approve the City Managers Performance Evaluation Mr Weber stated that taking difficulties in stride Mr Boucher has done a commendable fob Mr Boucher requested feedback from the Council prior to discussion of a merit increase Mayor Pro Tem Petsos responded that overall from the Council as well as his own thought was for Mr Boucher to have taken a more direct approach in resolving some issues Mr Bruns commended Mr Boucher on his performance and commented that he would prefer personal communication on some issues and electronic contact to keep informed The motion passed 5 0 with voting as follows Mr Bruns For Mayor Pro Tem Petsos For Mayor Randels For Mr Treverton For and Mr Weber For A motion was made by Mr Weber and seconded by Mr Bruns to approve a four percent merit increase for the City Manager Discussion ensued on a four percent merit increase http //www myflorida com/cape/Mmutes/03 20 01 htm 10/08/2002 CITY COUNCIL REGULAR MEETING Page 6 of 6 for the City Manager Mayor Pro Tem Petsos expressed concern with an awarding an increase that was above any County or state average for a merit or cost of living increase The motion failed 3 2 with voting as follows Mr Bruns For Mayor Pro Tem Petsos Against Mayor Randels Against Mr Treverton Against and Mr Weber For A motion was made by Mr Bruns and seconded by Mr Treverton to approve a merit increase of three percent for the City Manager The motion passed 5 0 with voting as follows Mr Bruns For Mayor Pro Tem Petsos For Mayor Randels For Mr Treverton For and Mr Weber For http //www myflorida com/cape/Minutes/03 20 01 htm 10/08/2002 CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale (1) poor (2) fair (3) good (4) very good (5) excellent (Note If unable to rate a particular item place an N/O which indicates that the particular item/issue has not been observed by the rater) Bennett Boucher City Manager Name Evaluation Due Date Orgarnzabonal Management Plans and organizes work that implements the policies of the City Council 2 Initiates/maintains effective professional relationships with Department Heads Demonstrates knowledge/understanding of Departmental operations Comments I have not heard of any complaints about how Bennett relates with the department heads or other employees The only feedback I have heard has been positive Fiscal Management Plans and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council 2 Administers the adopted budget within approved revenues and expenditures City Manager Evaluation 3 Plans organizes and supervises the most economic utilization of staff materials and machinery/equipment 4 Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue 4 Comments Planning 1 Establishes a process of planning in anticipation of future needs and problems 2 Participates in the establishment of reasonable goals/objectives for the City and each of its Departments 3 Achieves goals/objectives which are the direct responsibility of 141 the City Manager in a timely and professional manner 4 Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives Comments Staffing 1 Recruits and retains qualified personnel for City positions N3 2 Initiates corrective action to improve fob performance when 03 needed 3 Effectively manages personnel issues including employee insurance fringe benefits promotions pensions performance evaluations and union negotiations City Manager Evaluation Comments Supervision 1 Encourages Department Heads to make decisions within their 03 own jurisdictions without City Manager approval yet maintains appropriate control of administrative operations 2 Instills confidence and initiative in subordinates and emphasize 03 support rather than restrictive controls for their programs 3 Has developed an open professional relationship with all City employees Comments Relations with Council 1 Responds to requests for information or assistance by the Council and/or by individual Council Members 2 Adequately informs the Council of current issues 3 Accepts and responds to constructive criticism and advice 4 Carries out the directives of the Council as a whole rather than those of any individual Council Member 5 Assumes responsibility for staff performance Comments Bennett stands strongly behind staff and has never tried to avoid responsibility for their actions Gty Manager Evaluation Reporting 1 Provides the Council with reports concerning matters of importance to the City 2 Reports are accurate and comprehensive 3 Reports are generally produced through own initiative as well as when requested by Council Comments Citizen and Intergovernmental Relations 1 Handles citizens complaints and questions in a professional and ❑3 prompt manner 2 Willingness to meet with members of the community and discuss 141 issues of concern initiates follow-up as appropriate 3 Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate to the City Comments Professional/Personal Characteristics 1 Invests sufficient effort and time in being diligent and thorough in the performance of fob responsibilities 2 Demonstrates willingness to attend seminars/conferences to be ❑3 kept informed of new legislation methods and techniques 3 Demonstrates professional personal appearance Qty Manager Evaluation 4 Professional presence Adequately represents the City with other units of government professional associations and civic groups/organizations 0 Comments Council Observations During the coming year in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments Maintain a strong fiscal policy any continue to work with the finance dept to continue to keep spending at a minimum while at the same time maintain the excellent quality of life the citizens of Cape Canaveral have come to enjoy and expect This fiscal policy is one of bonnets strong points 2 What areas do you observe most need improvement? Why? Do you have any constructive positive ideas as to how the city Manager can improve these areas? Comments Possibly initiate more public and/or community groiects that can get the citizens of Cape Canaveral more involved and allow them to show more pride in our community 3 Two things that the Manager does now that I would most like him to continue City Manager Evaluation a Continue to be active and communicate with other city managers in Brevard County as well as Florida Compare notes and exchange ideas with other city managers City Manager Evaluation b Continue to keep Council informed about the activities in our City 4 Two things that the Manager does now that I would most like him to discontinue a Can not presently think of anything I would like Bennett to discontinue b 5 Two things that the Manager does not do now that I would most like him to do a Improve on the item noted in #2 b Larry Weber City Council Name and Title of Person Performing Evaluation Date CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each Item on the evaluation sheet based on the following scale (1) poor (2) fair (3) good (4) very good (5) excellent (Note If unable to rate a particular item place an WO which indicates that the particular iternhssue has not been observed by the rater) Bennett Boucher / D /S'- o X City Manager Name Evaluation Due Date Organisational Management Plans and organizes work that implements the policies of the City Council E1 2 Initiates/maintains effective professional relationships with Department Heads Demonstrates knowledge/understanding of Departmental operations Comments a) q, -Q 4-111 Fiscal Management Pians and organizes the preparation of an annual budget with documentation etc that conforms to guidelines adopted by the Council LP 2 Administers the adopted budget within approved revenues and expenditures City MansW Evaluation 3 Pians organizes and supervises the most economic utilization of staff matenals and machinery/equipment- 4 Prepares reports for Council tho comprise the most up-to-date data available concerning expenditures and revenue Comments 6P 0 1 L=3Q Planning Establishes a process of planning in anticipation of future needs and problems 2 Participates in the establishment of reasonable goals/objectives [�; for the City and each of its Departments 3 Achieves goalstobjectives which are the direct responsibility of the City Manager in a timely and professional manner 4 Assists and coordinates with the City Council and staff in the irnplementabon of all city goals/objectives Comments rp L/ 1-^-= 2=:3L Staffing 1 Recruits and retains qualified personnel for City positions 2 Initiates corrective action to improve job performance when needed -- 3 Effectively manages personnel issues including employee insurance fringe benefits promotions pensions performance evaluations and union negotiations 2 City Msn&W Evslustton Comments Supervision 1 Encourages Department Heads to make decisions within their own jurisdictions without City Manager approval yet maintains appropnate control of administrative operations 2 Instills confidence and initiative in subordinates and emphasizes support rather than restrictive controls for their programs 3 Has developed an open professional relationship with all City RNatlons with Council I Responds to requests for information or assistance by the Council and/or by Individual Council Members 2 Adequately Informs the Council of current issues 3 Accepts and responds to constructive criticism and advice 4 Carries out the directives of the Council as a whole rather than those of any individual Council Member 5 Assumes responsibility for staff performance Comments -ti-zQ . ,, f':�D -.,.,_, , OL 3 LT a 3 %J Cry MW@W svalusWn Reporting 1 Provides the Council with reports concerning matters of importance to the City 2 Reports are accurate and comprehensive 3 Reports are generally produced through own initiative as well as when requested by Council _ Comments A --;D— {c.- - Citizen and Intergovernmental Relations 1 Handles citizens complaints and questions in a professional and prompt manner 2 Willingness to meet with members of the community and discuss issues of concern initiates follow-up as appropriate 3 Cooperates with neighboring communities and maintains open [� communications with other municipalities in areas that may affect or rolate to the City Comments (f -•-� - '� �'� zte- Prof"slonaUPersonal Characteristics 1 Invests sufficient effort and time in being diligent and thorough in �j the performance of fob responsibilities 2 Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation methods and techniques 3 Demonstrates professional personal appearance 4 City manaW Eveluebon 4 Profegsionai presence - Adequately represents the City with other units of government professional associations and civic groups/organizations Comments Council Observations During the coming year in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this yese? Comments 2 What areas do you observe most need improvement? Why? Do you have any constructive positive ideas as to how the city Manager can Improve these areas? Comments 'aia 1 oww J r 1 • things that the Managerdoes now• • most like him to continue City Manager Eveduatbn b 4�,— y 4 Two things that the Manager does now that I would most like him to d+soontinue a Two things that the Manager does not do now that 1 would most like him to do a Pili and Title of Person Perorming Evaluation Date Meeting Type Regular Meeting Date 10 15 02 AGENDA H admg Discussion it m 10 N See attached memo AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT DISCUSSION REVIEW OF THE NORTH SR AIA SIGN CONCEPT PLAN DEPT /DIVISION PUBLIC WORKS/BEAUTIFICATION Requested Action City Council review and comment on the North SR AIA Concept Plan as recommended by the Beautification Board NOTE The Beautification Board has scheduled this item for their 10 08 02 meeting and the public works director wall provide the concept plan later this week Summary Explanation & Background See attached memo Discussion item only Exhibits Attached Pubhc Works Director s memo of 10 01 02 CdyM e ' Office Department PUBLIC WORKSBEAUTIFICATION ca nt\k m\myd cumen admin\counc 1\meet ng\2002\10 15 02\s gnconcept doc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE October 1, 2002 SUBJECT City Council Agenda Item for October 15, 2002 AlA North City Sign Concept Plan Presentation/Discussion The Beautification Board requested that Parterre LA Landscaping Architecture to develop a concept landscape plan of the AIA North City sign area A history file of ideas will be provided for the firm s review On October 8th Kathleen Burson will be presenting to the Beautification Board her concept designs and requested comments for changes by the Beautification Board As a presentation and discussion item Kathleen Burson will be presenting to City Council her concept designs The council will be updated with the Beautification Boards comments Attachments will be forwarded as soon as they are made available CC File Meeting Type Regular Meeting Date 10 15 02 V —. im CITY OF :APE CANAVERAL AGENDA H a& g Discussion It m 1 1 N See attached memo Please advise AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT DISCUSSION REVIEW OF CITY HALL COMPLEX LANDSCAPING PLAN DEPT /DIVISION PUBLIC WORKS/BEAUTIFICATION Requested Action City Council review and comment on the city hall landscape design that was recommended by the Beautification Board Summary Explanation & Background If City Council concurs with the proposed landscaping plan, staff will have formal design plans and bid documents prepared See attached memo Please advise Exhibits Attached Public Works Director s memo of 10 01 02 City Ma e Is Office IDepartment PUBLIC WORKSBEAUTIFICATION cape im\mydo uments \counc 1\meet ng\2002\10 15 02\chlandscape doc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE October 1, 2002 SUBJECT City Council Agenda Item for October 15, 2002 City Hall Landscaping Concept Plan On July 91h 2002 the Beautification Board requested that Parterre LA Landscaping Architecture to develop a concept landscape plan of the City Hall area On August 13th Kathleen Burson presented to the Beautification Board her landscape design and requested comments for desired changes by the board All request for changes were forwarded to Parterre LA to be implemented into her design Attached are drawing depicting City Hall landscape concept design for City Council approval The opinion of cost to construct this design is $73 360 Funds have been budgeted in the amount of $50 000 within the Beautification Fund for landscaping the City Hall complex Recommend the approval of the City Hall landscape design and direct Parterre LA to proceed with the bid documentation and construction of the project Attachment CC File 10!0212002 14 28 3 1J852b15 PARTERRE LA WT 42 4Lt,' PAGE 0 CAPE CANAVERAL CITY HALL LANDSCAPE ARCHITECTURE October 2 2002 PRELIMINARY COST ESTIMATE COMMON NAME/ Unit Botanical Name Speaficat#on uan Cost Total TREES MED1OOL DATE PALM 8 ct flonda fatxcy 4 5 000 20 000 Phoenix dactyltfera CABBAGE PALM 12 ct 4 170 680 Sabal palmetto 15 ct 4 170 680 18 ct 3 170 510 21 ct 2 170 340 24 ct 2 170 340 GREEN BUTTONWOOD 12'ht x 3 sp fall 12 175 2 100 Conoearpus erectus 2 ct 2 112 dbh standard matched uniform LARGE MUDS MIRROR LEAF VIBURNUM 4 ht x 4 sp 10 20 200 Viburnum awabuki ftg space as shown CHINESE FAN PALM 5 ht x 4 sp full 5 55 275 L,vwstona chmensis space as shown ICING SAGO 3 x 3 full space as shown 10 50 500 Cycas revoluta PLUMBAGO Impenal Blue 24 ht x 24 sp full 15 12 180 Plumbago 2 1/2 oc HIBISCUS 3 gal, 24"ht x 24"sp full 10 12 120 Hibiscus spp 3 oc CROTON SPP 3 gal 24"ht x 24"sp full 15 12 180 Codiaeum varxegatum 3 oc YELLOW ANISE 3 gal 24"ht x 24 sp full 15 12 180 I111clum parviflorum space as shown DWARF SffMMStGHQMCQVERS COONTIE 3 gal 12 ht x12 sp full 300 17 5 100 7amia pumila 24 oc HOLLY FERN 3 gal 12 ht x 14 sp full 50 10 500 Cyrtomium falcatum 24 oc DWARF GAMAGRASS 1 gal Is lit full 100 7 700 Tnpsacum tlondana 24 oc CALADIUM 6 pot 14 ht full 100 5 500 Caladiurn spp 15 oc PENTAS b pot 8"ht x 8 sp full 100 5 500 Pcntas lanceolata 18 oc GOLD LANTANA 6 pot 8"ht x 8 sp full 75 5 375 Lantana camara Goldmound 18 oc MONDO GRASS I gal, 5 ht full 700 5 3 500 Ophtopogon japonicus 12 oc Parterre LA 385 Delespme Avenue Tttusv& Florida 32780 kbld@cfl rr com tel/fax 407/385 2615 10x02/2002 14 28 3213852b15 _ FARTERRE LA _ PAGE 0� prelimiRflry cogt estimate October 2 2002 page 2 cape caniveral city hall FLORATAM SOD St Augustine Floratam Planting subtotal sf certified weed free 3 000 30 900 $ 3$,360 SITE PREPAR_�TION AND FINISHING Pine Sark Mint Nuggets cubic yard 3 depth all planting beds 25 40 1 000 and 5 dia tree mulch rings Landscape Mix cubic yard "/4 cy per tree 25 40 1400 3 depth planting beds 30/30/40 compost/pew mass/sand Earthwork berm cubic, yard, 10 1 berm as shown an plans 60 75 4 500 30130/40 compost/peat moss/sartd Site Prep Subtotal $ 6 500 90 DAYS FINAL MAIN'T'ENANCE $ 500 IRRIGATION reparirs and upgrade S 7 000 PAVERS on scm v dings w/ mortared edges (2,200 of [u) $5 00 per st) $ 11006 CITY HALL SIGN reGoastructies concrete block w/ stone face $ 10,000 Preliminary Total S 73,360 LIST OF ABBJMVIATIONS curt clear multi trunk ht height ftg full to ground oa overall sp spread oc on center sf square foot gal gallon est clear single trunk dbh diameter 4 above ground Parterre LA 385 Delespine Avenue Titusville Florida 32780 kbla c@cfarr coag tel/fax 407/385 2615 i I 41E; It Iry 0 fr N 11 N ti i I 41E; It Iry 0 Parterre LA 385 Delespine Avenue Titusville, Florida 32780 Wa@parterrela com July 8 2002 proposal/agreement attn Ed Gardulski Public Works Director to City of Cape Canaveral PO Box 326 Cape Canaveral Florida 32920 0326 prepared by Kathleen Burson ASLA tel/fax 321/385-2615 project name and location City Hall City of Cape Canaveral Florida The following is a proposal/agreement to provide landscape architectural services for the renovation of the City Hall Cape Canaveral, Florida The intent of the landscape architectural seances will be to provide you with a landscape architectural design and construction documents package to meet your budget allocations and time schedules This proposal does not include services for permitting nor permit fees etc If requested these items would be considered additional services This proposal/agreement assumes that the on site and proposed fill soils are well draining and suitable for landscaping The construction documents will not include sods modifications beyond the typical import of peat moss and/or compost blend Survey data will be provided to the landscape architect by Public Works Ed Gardulski the proposed scope of work includes • Meetings/coordination with the city staff/beautification board 3 meetings included (in addition to the construction review site visits) Site review/analysis will be performed in conjunction with one of these meetings • Meeting with City Council 1 meeting included • Coordination with city staff by telephone/fax as necessary • Conceptual Plan/Elevation Graphics/Client review • Design Development • Construction documents meeting budget and client approval • Construction Observation the construction documents will include 1) Planting plans installation details and specifications and plant list 2) Landscape grading plans page 2 July 8 2002 city hall cape canaveral construction observation Observe the work of the contractor on an intermittent basis not to exceed a total of four (4) site visits as requested by the Client to observe the work progress and to determine if the construction is proceeding in general accordance with the contract documents Notify the client of observed deficiencies in the work Review and approve Shop drawings and samples Results of tests and inspections Other data which the contractor and/or subcontractors are required to submit Monitor contractor's progress relative to established schedules and report status to Client by submitting field reports for each site visit Project close out shall begin upon notice from the Contractor that his work which is believed to be acceptable to the Client is substantially complete and in general accordance with the contract documents At this point in time the landscape architect shall conduct a walk through with the Client s representative to verify the work conforms to the contract documents and to establish a punch list" of items to be completed or corrected Upon notice by the contractor that the punch list" has been completed and that the work is ready for final inspection and acceptance the landscape architect shall conduct a walk through to verify punch list" completion for final acceptance of the work by the Client If deficiencies are found these will be itemized and a follow up walk through will be made to verify final completion of the work fee arrangement The client agrees to pay the landscape architect for professional services as follows $125000 Task 1 Conceptual Plan and Elevation $ 95000 Task 2 Construction Documents Approval $ 55000 Task 3 Construction Observation/Completion additional services as requested shall be provided at the following current rates Landscape Architect/Project Manager $ 55 00/hr Draftsperson/CaDD Operator $ 35 00/hr Graphic Designer $ 35 00/hr Technical typist/Administrative $ 25 00/hr additional services Additional services may include but not be limited to the following items 1 Making revisions in drawings specifications or other documents when such revisions are inconsistent with written approvals or instructions previously given and are due to causes beyond the control of the landscape architect page 3 July 8 2002 city hall cape Canaveral 2 Changes in design concept and/or budget subsequent to receiving approvals at the preliminary design stage Parterre LA 3 Providing services other than the normal landscape architectural services required for landscape approval of the project 4 Design and/or construction drawings for hardscape improvements not specified under Scope of Services 6 Site visits other than those defined in Scope of Services 7 Fees and application for required permits billings/payment Invoices for landscape architectural services shall be submitted either upon completion of such services or on a monthly basis plotting/blueprinting Documents will be transmitted to the plotter/bluepnnter as specified by the client for billing to the client Signing and sealing of the landscape architecture plans will be done at the Public Works office as requested applicable laws Unless otherwise specified this agreement shall be governed by the laws of the State of Florida Offered by (signature) Accepted by (signature) Kathleen Burson ASLA Parterre LA (name of firm) Parterre LA ILA F CITY OF CAPE CANAVERAL 2002 03 FISCAL YEAR BUDGET BEAUTIFICATION FUND 105 CODE DESCRIPTION DETAILED RORSNE�.. TOOLSHAND TOOLS AND ELECTR�111111E�� PERFORMANCE OF THE PROJECTS THAT DO NOT QUALIFY FOR CAPITAL BUDGETING 5400 MEMBERSHIPS & TRAINING MEMBERSHIPS IN FLORIDA NATIVE PLANT SOCIETY URBAN FORESTRY SEMINAR FNPS TRADE SHOW NATIONAL ARBOR DAY FOUNDATION 6300 LANDSCAPING FIRST TIME LANDSCAPING AROUND THE CITY THIS INCLUDES TOTAL LANDSCAPING PROJECTS NEW TREES & SHRUBS 30 000 I$ 30 000 6310 LANDSCAPING BENNIX FUNDED CAPITAL EXPENDITURES FOR LANDSCAPE PROJECTS FUNDED BY BENNIX DONATION 12 BEACH END CROSSOVERS 72 000 LANDSCAPED LANDSCAPE OF CITY HALL COMPLEX 50 000 LANDSCAPE OF SOUTH ENTRANCE 20 000 SIGN $ 142 000 6320 SR A1A BEAUTIFICATION LANDSCAPE IN CONJUNCTION WITH THE REVITALIZATION OF A1A PROJECT 6330 MANATEE PARK LANDSCAPING PROJECT LANDSCAPING CONNECTED WITH THE MANATEE ' PARK PROJECT DONE IN CONJUNCTION WITH THE PARKS AND RECREATION DEPARTMENT INFORMATION SIGN & KIOSK PAVILION PICNIC AREA SHELL TOP ROAD ELECTRIC TO PARK REVEGETATION $ 10 000 6340 BANANA RIVER PARK PROJECT LANDSCAPING CONNECTED WITH THE BANANA RIVER PARK PROJECT DONE IN CONJUNCTION WITH THE PARKS AND RECREATION DEPARTMENT 6400 CAPITAL EQUIPMENT TREE CHAIN SAW 700 MEDAL DETECTOR 1 100 $ 1800 8200 AID TO PRIVATE ORGANIZATIONS DONATION TO KEEP BREVARD BEAUTIFUL AND THE FLORIDA NATIVE PLANT SOCIETY 9900 RESERVES UNDESIGNATED EXPENDITURES OF SURPLUS REVENUES .• Meeting Type Regular Meeting Date 10 15 02 AGENDA H adi g Discussion It m budgeted $36 000 this year for new sidewalk construction N 12 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT DISCUSSION ESTABLISH SIDEWALK CONSTRUCTION PRIORITIES DEPT /DIVISION PUBLIC WORKS/STREETS Requested Action City Council discuss the establishment of sidewalk construction project priorities Summary Explanation & Background The public works director is seeking feedback from City Council on sidewalk construction projects We have budgeted $36 000 this year for new sidewalk construction Additionally a discussion on the methodology for billing vacant lots for sidewalk construction needs to be incorporated into this plan. The public works director has provided some project recommendations in the attached memo Exhibits Attached Public works director s memo of 09 20 02 City M ge Is Office Department PUBLIC WORKS/STREETS ca im\ documen adm n\counci1\meeting\2002\10 15-02\s sdewalk doc MEMORANDUM TO Bennett C Boucher City Manager FROM Ed Gardulski Public Works Director DATE September 26, 2002 SUBJECT City Council Agenda Item for October 15, 2002 Prime Path Side Walk Discussion Item The budgeted amount for this year sidewalk project is $36 000 Staff has two areas for consideration First it to establish a ranking or priority for the construction of sidewalks in accordance to the City s Prime Path programs Second is to establish a direct path from Cape View Elementary to the City Hall Complex First Staff established a ranking or priority for the construction of sidewalks in accordance to the City s Prime Path programs by grouping streets by the estimated pedestrian traffic The following streets were grouped into three (3) area 1 High pedestrian traffic area AIA Atlantic Avenue Central Blvd and Ridgewood 2 Mid pedestrian traffic area Washington Monroe Polk Buchanan Orange Rosalind 3 Low pedestrian traffic area All other City of Cape Canaveral streets The second area for consideration is Council s desire for staff to construct a sidewalk from Cape View Elementary to the City Hall Complex Staff received proposals to construct sidewalks along the East Side of Orange Avenue West Side of Orange Avenue and the South Side of Washington Avenue City Council has three (3) options for consideration Option #1 Construct the 1 333 LF of four 4 foot wide sidewalk along the eastside of Orange in the amount of $18 147 60 Option #2 Construct 1 247 LF of four 4 foot wide sidewalk along the westside of Orange in the amount of $15 213 40 Option # 3 Construct the south side of Washington Avenue sidewalk for the amount of $12000 Attachment CC File City of Cape Canaveral PRIPM !71 L �— - -AMM— -'�' -MiMtE1M:- fA1KN tX1UAM_ i lUU IS1N( NIUt Y1t1QN dbUM./! NN#Nf �]� I slow am" NORW-SOS - Streets SR Alk _- CA" SR 401 N ORANGE ATOM rl ROSALIND AVEIM �- RIDGRL'OOD AV=MR EAST-YIMT --- -- -- - CRIMAL BOULRVARW - - - WASQINGTON AYBMB MONROR ADRNOR -r - - - POLE "ROM -- BuCRANAN AVMWE 9�! City of gape Canaveral TM1A�/vN MrryylM�b WOOFtyOTw�tl �rY/vw� IY �wr/d4 Mwb��r� nywYybwen lyra 05/231200 I- IS 5345744 s 6 effb1colmll Inc 1707 Film St Suite D Rocyledge FL 32955 321 632 5333 ( Phone ) 121 634 5744 ( Fax ) NAME/ADDRESS cft at Cape FA Gardafidd Ob8-U" 799-!960 J S SITEWOW PAGE e Estimate DATE ' ESTIMATE NO i `f/65/2002i I60 I_ PROJECT � wMahjusbn St. Otdeww* — DESCRiPTiON — - - �^ UNCf PRIGS QTY TOTAL Grade Fors. O: 1t Pour 5 gid. .- ' ` 3,750A* s.2 - 12,000.00 Price basad on Haat t I i i I i ' , TOTAL. I nAm oo i WNATURE 0511EV2021 1F 13 7E3E891 0if16/1934 66 13 b':149i744 itisNOW 1707 Elsa St Stale b Roddedge FL 32991 321 632 $33; ( Phone ) 321-634 $744 ( Fax ) NAMO ADDREeS chr of Cape cuslorm" me Qm&dddd 06114"o 17"-4"0 KA r MCKEE FADE 0 1 s srr><c Pa� e2 EstlmatS I I t 4 7002 DA's �sTINA7� � PROJECT ] I OESCRIOTON UNIT PPE QTY —� TOTAL Qom. ?ear t`wel" i AO I � I � E I � 1 1 I SIGNATURE 05/10/2021 15 13 786891 01!16 1995 00 13 6"45744 1707 Elm St Sine D Rockledge, FL 32955 321632-5333 ( Phow ) 321-634-5744 { Fax ) NAMEJAWRE8s C*,.e v4po C. Vlwmd Ed G-rilid ".uv KAY MCICEE PAGE 02 J S $ITEWpW rr , , PAS 01 APR 2002 Estimate DATE 1 ESTIMATE NO _. P-ROMCT ^r la N- Or..@.�•Ww.tdg-ft DESCRIPTION UNIT UNIT PRICE OTY ( TOTAL ' ( I ' 1 I i 1 ' � 1 i i i ; 1 3 I TOTAL *u itu�o s�asua� I CITY OF CAPE CANAVERAL 2002-03 FISCAL YEAR BUDGET DETAILED FIVE YEAR CAPITAL PURCHASES (1) (2) (3) (4) (5) DEPARTMENT/PROJECT FY 02/03 FY 03/04 FSC O fO$ FY 05/06 FY 06107 CODE ENFORCEMENT LAP TOPCOMPUTER (REPLACEMENT) (G 1) 3 000 CAMERA (G 1) 500 COPIER (G 1) 4,0,0 STREET DEPARTMENT HEAVY DUTY PICK UP TRUCK (G 1) 18 000 18 000 BOB CAT FORKLIFT (G 1) 8001 REPLACE TRANSFORMER POLE/BALL PARK (G 1) 760,0 COMPUTER & SOFTWARE (G 1) 5 00oz SIDEWALK CONSTRUCTION PROGRAM (G 1) 36 004 18 000 18 000 FLAT BED DUMP TRUCK (G 1) 41 590 EQUIPMENT STORAGE BUILDING (G 1) r 250 000 TRACTOR REPLACEMENT (C, G 1) 33 000 1 319 000: 3 000 D0 18 000 it PARKS & RECREATION REPLACE FACIA ON RECREATION BUILDING (G 1) 7 000 PARK LAND ACQUISITION NE SECTOR (R M G) 105 000 PARK DEVELOPMENT NORTHEAST SECTOR (R M G) 50 000 BANANA RIVER PARK (R G M) SCOCCER FIELD 100 000 PARKING LOT 20 000 SIGN BENCHES & TABLES 15 000 UPGRADE (2) RACQUETBALL COURTS (G) 5.0000 YOUTH CENTER GYMNASIUM R G M 200 000 T .. 1420-00 355000 THESE PROJECTS ARE SCHEDULED TO BE DONE AS FUNDING BECOMES AVAILABLE 74 BROWN, WARD, SALZMAN & WEISS, P A Attorneys at Law Usher L Brown Offices in Orlando Kissimmee Suzanne D Agresta Cocoa & Viera Anthony A Garganese Gary S Salzman John H Ward Jeffrey S Weiss Board Certified Civil Trial Lawyer Board Certified Business Litigation Lawyer Board Certified City County & Local Government Law Sapter"b9 30 2002 Mr Bennett Boucher City Manager City of Cape Canaveral 105 Polk Avenue Cape Canaveral FL 32920 Re Sidewalk Construction Funding Options City of Cape Canaveral General Our File No 513 001 Dear Bennett Debra S Babb Jeffrey P Buak John U Biedenharn Jr Joseph E Blitch Scott D Danahy Todd K Norman Vincent E Scarlatos Erin J O Leary Of Counsel This correspondence is in response to your request for information relating to funding options available to the City for the construction of sidewalks We have determined that there are several possible ways for the City to generate revenue for sidewalk construction (excluding grants) which generally include ad valor em Laxes 2 special assessments under the City s home rule power 3 special assessments as provided in Chapter 170 Florida Statutes (2002) 4 proceeds of the municipal fuel tax imposed pursuant to Section 206 41(1)(c) Florida Statutes (2002) 5 the establishment of a neighborhood improvement district and/or 6 the establishment of a community redevelopment agency 225 East Robinson Street Suite 660 P O Box 2873 Orlando Florida 32802 2873 Orlando (407) 425 9566 Fax (407) 425 9596 Kissimmee (321) 402 0144 Cocoa & Viera (866) 425 9566 Website www orlandolaw net Email firm@orlandolaw net Bennet Boucher City Manager September 30 2002 Page 2 Below we have provided a brief overview of each of the funding sources provided above This overview is not designed to be a cumulative assessment of the requirements of the respective proposals but instead provides discussion points to move forward with a more detailed analysis of a preferred revenue source Ad Valorem Taxes Perhaps not the most appealing choice but the most direct funding option for the construction and maintenance of sidewalk improvements would bead valorem taxes The Florida Constitution provides ad valorem taxes may be levied upon real estate and tangible personal property for all municipal purposes Fla Const Art VII § 9(b) The Florida Supreme Court has held the repair pavement and construction of streets and sidewalks serve municipal purposes State v City of Pensacola 40 So 2d 569 (Fla 1949) Special Assessment, Home Rule Power As you know a municipality shall have the governmental corporate and proprietary powers to enable it to conduct municipal government perform municipal functions and render municipal services and may exercise any power for municipal purposes except when expressly prohibited by law See s 2(b) Art VIII of the Florida Constitution s 166 021 Fla Stat (2002) The Florida Supreme Court determined in City of Boca Raton v State 595 So 2d 25 (Fla 1992) modified by Collier County v State 733 So 2d 1012 (Fla 1999) a city has the authority to impose special assessments under its home rule powers To impose a special assessment under the City s home rule powers the City would first need to adopt an ordinance providing for such local improvement assessments While such ordinance would be similar to Chapter 170 of the Florida Statutes the City would be able to craft procedures suited more directly to its needs The test for determining the validity of a special assessment is the following (1) whether the services at issue provide a special benefit to the assessed property and (2) whether the assessment for the services is properly apportioned City of North Lauderdale v SMM Properties Inc et al 2002 WL 1926501 (Fla 2002) Citing Sarasota County v Sarasota Church of Chnst 667 So 2d at 183 (Fla 1995) Boca Raton v State 595 So 2d 25 30 (Fla 1992) See also City of Winter Springs v State 776 So 2d 255 256 (Fla 2001) The standard of review for both prongs of this test is the same the legislative Bennet Boucher City Manager September 30 2002 Page 3 determinations regarding benefit and apportionment should be upheld unless determined to be arbitrary See Sarasota County 667 So 2d at 184 Generally under a special assessment the City would construct the sidewalk (typically through the use of bond proceeds) and then proportionately assess the cost of construction to the real property which received the special benefit A financial consultant like the Government Services Group is usually retained to assist in developing the financial methodology which will be used to proportionately levy the assessment Chapter 170, Fla Stat Supplementary Method of Making Local Improvement The Florida legislature recognizing the need for local improvements to roads sidewalks greenbelts drainage facilities water utilities among others established a statutory special assessment scheme for the funding of such construction The test for validity of any such special assessment the standards of review and the financial mechanics are the same as special assessments rendered under the City s home rule power discussed above Municipal Gas Tax The Florida legislature has imposed a 1 cent ($0 01) municipal fuel tax on each gallon of automobile fuel sold within the state § 206 41(1)(c) Fla Stat (2002) Additionally the Florida legislature has provided for a local option fuel tax the proceeds of which may be used by County and municipal governments for transportation expenditures § 336 025(1)(a) Fla Stat (2002) The funds under these programs may be used by municipalities for the construction reconstruction and maintenance of roads and streets and the construction reconstruction and maintenance of transportation related public safety activities The Florida Attorney General has opined that where roads are being constructed or improved the use of these funds to construct sidewalks would be appropriate See Fla AGO 76 223 Fla AGO 02 002 These funds may not oe used however for sidewalk construction unrelated to the construction or improvement of a road or other transportation facility See Fla AGO 00 037 Fla AGO 02 002 Finally the funds provided under this program may only be used for the construction aspects of the improvements and may not be used for design and engineering We are currently trying to reach the Department of Revenue to inquire about the program and the application procedures We will advise when the information is provided Neighborhood Improvement District Under the Safe Neighborhoods Act the Florida Legislature has declared that among the many causes of deterioration in the business and residential neighborhoods of the State of Florida are the following proliferation of crime automobile traffic flow strangled by outmoded street patterns unsuitable topography faulty lot layouts Bennet Boucher City Manager September 30 2002 Page 4 fragmentation of land uses and parking areas necessitating frequent automobile movement lack of separation of pedestrian areas from automobile traffic lack of separation of vehicle traffic lanes and railroad traffic and excessive noise levels from automobile traffic § 163 502(1) Fla Stat (2002) To combat these effects the governing body of any municipality may authorize the formation of safe neighborhood improvement districts Such a district may be created by the adoption of an ordinance authorizing such district within the City Once the district is created the district is required to prepare a neighborhood improvement plan in accordance with the Act The plan generally identifies crime activity within the aistrict land use zoning housing and traffic trends a statement of the districts goal and objectives and an assessment of crime prevention through community policing innovations and environmental design § 163 516 Fla Stat (2002) Planning grants and technical assistance on a 100 percent matching basis to the district shall be available for any district approved under the Act § 163 517 Fla Stat (2002) If the improvement plan is approved by the Florida Department of Legal Affairs the City may adopt a subsequent ordinance specifying the geographic boundaries the type of governing body the district will have and the powers afforded the district in accordance with the Act Generally where the District will be administered by the City the district may levy an ad valorem tax up to 2 mils annually and a district may use special assessments to support improvements §163 163 506 Fla Stat (2002) The districts shall be empowered to enter into contracts and agreements sue and be sued as a corporate body acquire own convey lease construct maintain etc property and facilities and may improve street lighting parks streets drainage and provide safe access to mass transportation facilities which may include sidewalks with the concurrence of the municipality § 163 514 Fla Stat (2002) A down side to this proposal is that to comply with the Act the City may have to take on more than the construction of sidewalks Community Redevelopment District The Florida Legislature has declared the existence of slum and blighted areas constitute a serious and growing menace injurious to the public health safety and welfare of the residents of the State §163335(l) Fla Stat (2002) In response the Legislature has provided for the creation of community redevelopment agencies which through the use of tax increment financing may generally acquire slum and blighted areas demolish and remove buildings and improvements install construct or reconstruct streets utilities parks playgrounds etc and require the repair and rehabilitation of buildings For the City to create such an agency it must first find that there are one or more blighted or slum areas or a shortage of affordable housing within the City and that the Bennet Boucher City Manager September 30 2002 Page 5 rehabilitation and redevelopment of the area is necessary in the interest of the public health safety and welfare of the residents of the City The County Commission must also approve the creation of the agency The City Council may serve as the agency board A community redevelopment plan then must be adopted which is consistent with the City s comprehensive plan and indicate generally the goals and objectives of the agency A down side to this proposal is that it may require the City to take on much more than the construction of sidewalks through the City and the revenues generated by such an agency are not instantaneous Revenues are generated by tax increment financing which very generally means any increase in ad valorem taxes generated in the redevelopment area subsequent to the creation of the agency Impact Fees The City has adopted an impact fee ordinance to defray the cost of new or expanded parks and recreation library general government police and fire and rescue services and equipment attributable to new construction § 2 231 et seq City Code While it may be possible to collect an impact fee to off -set the costs attributable to the construction of sidewalks the City Code already requires the construction of sidewalks for all new development upon property abutting any paved street public and private § 110 475 City Code I look forward to discussing the aforementioned options at the City Council meeting on October 1 2002 f you have any questions or concerns regarding this matter please do not hesitate to call truly Jours Anthony A Garganese City Attorney AAG/J P B cc Mayor Randels City Council Members (via City Managers Office) F \Lawyeryeffb\City of Cape Canaveral\Legal Opinions\AAG Sidewalk Funding Itr wpd ORDINANCE NO 2002 17 AN ORDINANCE OF THE CITY OF CAPE CANAVERAL BREVARD COUNTY FLORIDA ADOPTING THE AMENDMENTS TO THE ANNUAL GENERAL FUND SEWER ENTERPRISE FUND SPECIAL REVENUE FUNDS AND EXPENDABLE TRUST FUNDS BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1 2001 AND ENDING SEPTEMBER 30 2002 PROVIDING FOR AN EFFECTIVE DATE BE IT RESOLVED by the City Councal of the City of Cape Canaveral Brevard County Florida as follows SECTION 1 The Amendments to the Annual General Fund Sewer Enterprise Fund Special Revenue Funds and Expendable Trust Funds Budgets which are attached hereto and by reference made a part hereof of the City of Cape Canaveral Florida for the fiscal year beginning October 1 2001 and ending September 30 2002 are hereby approved and adopted SECTION 2 This Ordinance shall take effect immediately upon its adoption ADOPTED BY the City Council of the City of Cape Canaveral Florida this day October 2002 Rocky Randels MAYOR ATTEST FOR AGAINST James Morgan Susan Stills CITY CLERK Buzz Petsos Rocky Randels Richard Treverton APPROVED AS TO FORM Larry Weber Anthony A Garganese CITY ATTORNEY First Reading 10/15/02 Second Reading City of Cape Canaveral MEMORANDUM DATE OCTOBER 11 2002 TO HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM ANDREA BOWERS CITY TREASURER SUBECT FINAL BUDGET REPORT AND TRANSFER FOR THE FISCAL YEAR 2001/02 The final quarter of our fiscal year is now complete and we are gearing up for our annual audit When Grants and Internal transfers are removed from the equation revenues stand at 103% collected This collection percentage reflects revenues received and does not include accrued revenues which may be material Reversal of the FRDAP Grant for Manatee Park is the only amendment to revenues This Grant is being deferred to the fiscal year 2002/03 to coincide with the construction The attached summary contains the current proposed budget amendments as well as the amendments approved by Council throughout the fiscal year 2001/02 This Ordinance maintains compliance with the State Statutes concerning our budget It should be noted that only those items representing a significant change in fiscal policy have been offered for adjustment It is not the intent of these amendments to adjust each account to reflect actual activity Some of these items have previously been approved and the technical adjustment is merely housekeeping Following is a brief dialogue concerning budget amendments requiring attention Administration Departments payroll and its related accounts have been increased to cover the increased payroll due to merit increases and the increased hours worked by the part time clerk in the Finance Contractual services are increased to cover the expenditure for record storage at the Foreign Trade Zone Utilities are increased to cover the expenditure of water/sewer and electricity which averages approximately $500 per month Printing is increased to cover the increased cost of publishing the various budget ads required by the State of Florida Legal Services has been increased to covered various legal billings for general government requirements 105 Polk Avenue Post Office Box 326 Cape Canaveral FL 32920 0326 Telephone (321) 868 1220 FAX (321) 799 3170 www fcn state fl us/cape e mail ccapecanaveral@cfl rr com Special Pay and Christmas Bonus accounts located within Non -Departmental have been reallocated to fund a portion of the payroll increases in Administration with the balance of the funding for General Fund appropriations reducing Contingency In other funds Impact fees for the Ariel Fire Truck have come in higher than expected and are increased to reflect the new construction Capital Expansion expenditures for General Fund have been increased to fund the additional Dodge Pickup Truck for the Building Department approved at the April 16'h Council meeting This completes the requested Budget Amendments for the fiscal year 2001/02 Please contact the Finance Department with any questions and/or concerns 10/07/2002 MON 12 31 FAX 13216323078 @002 vim WASTE MANAGEMENT 3303 Lake Dnve Cocoa FL 32926 (32I) 636 6894 (321) 632 3078 Fax Bennett Boucher City Manager City of Cape Canaveral 105 Polk Ave, Cape Canaveral, Florida 32920 October 7 2002 Re Tlurd Quarter 2002 Report Dear Mr Boucher Waste Managernent provided a total of 27 garbage collections, 14 green waste and 14 recycle collections to the single family residents This equates to approximately 90 200 collectms In addition, service was provided to approximately 4 600 multi family units, 45 commercial can customers, 87 commercial customers and 9 permanent rolloff accounts A total of 54 documented concerns were received by the City during this time period and the breakdown is as follows 20 garbage complaints, 7 recycle complaints 20 green waste and 7 general /dumpster complaints If you have any questions or need further information, please feel free to contact me sincerely Jim Tuggle site Manager Ask TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL Fronr BENNETT C BOUCHER CITY MANAGER Date: 10/8/02 Ree QUARTERLY ACTIVITY REPORT —ANIMAL CONTROL This office processed 10 citizen requests for animal traps for the months of July August and September 2002 and was notified that a total of 13 animals were trapped as follows 5 possums 5 cats 3 raccoons Additionally one ( 1) complaint was forwarded to Brevard County Animal Services and Cape Canaveral Precinct (waste in parks) /kmm 0 Page 1 City Clerk/ Human Resource Office Quarterly Report July — September, 2002 HUMAN RESOURCES Position Vacancies Code Enforcement Officer Utilities Maintenance Worker Resignations Denise Sherlock Code Enforcement Max Barger Utilities Maintenance Worker Employee Activities • Governor's Mentoring Initiative Program The mentoring program began again this quarter with the Cape View Elementary School City Clerk and Public Works Director are volunteering in the Kindergarten and Third Grade classrooms City Council members and staff were also forwarded information on how to participate in Junior Achievement activities Participation in Junior Achievement is also a part of the Mentoring Initiative Program • Comprehensive Wellness Plan City employees continue to receive calendars from the Health First Healthplex with information on the free wellness seminars available at the facility Risk Management • (0) Property Claims Filed This Quarter Worker's Compensation • (1) Claim Filed This Quarter — Streets/Maintenance Department Union Negotiations • City Manager and Human Resource Director held two meetings with the Business Manager and Shop Steward of the International Union of Operating Engineers Agreed on points were the 1 6 percent Cost of Living Increase and removal of the 50 cent cap on merit increases Negotiations are subject to re opening with the disclosure of this year's health insurance rates AARP Host Agency • AARP Senior Community Service Employment Program asked the City to a host a trainee Ms Patricia Earley a Cape Canaveral resident will train with the City and will learn office procedures using newer technologies such as E-mail document imaging and CD creation Ms Earley will train with the City until she finds full-time employment in the community City Clerk/ Human Resource Office Quarterly Report — July September 2002 Page 2 CITY CLERK'S OFFICE Information Management • With the help of the AARP trainee the Clerk s office will continue to scan documents Into the Alchemy Imaging system Ms Earley has so far Input many Planning and Zoning Board and the Board of Adjustment past years meeting minutes Web Site • Mike Taylor Information Services Assistant with the Florida League of Cities wrote a spotlight article in Quality Cities magazine on how our city uses technology to meet citizens needs The article focused on the E Better Place Civic Tracker the City Hall kiosk station and the Community Planning Analysis software The article commended Virginia Haas on her technology expertise Elections • City Clerk published the Notice of Elections this quarter and processed paperwork for four qualifying candidates (Robert Hoog Buzz Petsos Joy Salamone and Hans Saurenmann) City Clerk will publish the Ballot to include the police referendum question in the Sunday newspaper prior to the Tuesday November 5th General Election City Government Week • The Clerk s office took an early start on City Government Week activities beginning on October 1St and furnished a table in City Hall with information on City and community services MEETINGS/SEMINARS/CONFERENCES • Ms Stills attended the Florida Public Personnel Association Pre Conference Academy over the last weekend in July Some highlights o Continued training In ADA Worker's Compensation and FMLA laws & Negotiations o Legal issues that have led to changes in Human Resource practices • Ms Haas was a speaker on web development for small to mid size cities at the Florida Local Government Information Systems Association Conference in July • City Clerk attended the Florida League of Cities Annual Conference in August Some highlights o Workforce 2010— Bob Losyk shared information on the generational differences in today's workforce o Celebrating Youth Innovations in Florida — Featured new approaches to working with a city s youth • Ms Stills was appointed Secretary to the Space Coast Public Personnel/ Risk Management Association in September K TO Bennett C Boucher, City Manager FROM Ed Gardulski, Public Works Director SUBJECT Quarterly Report July, August and September 2002 DATE September 30, 2002 PUBLIC WORKS ADMINISTRATION 1 Staff is preparing the Quarterly Concurrency Report for the fourth quarter The completed annual traffic study was received from Luke Transportation Engineering and the concurrency report will reflect the updates 2 The following is a listing of training and certifications completed by the Public Works Department during the 4th quarter of 2002 • A Confined Space Entry Video was viewed by seven plant employees on 7/3/02 — 15 minutes • Seven Streets Department employees viewed a safety video showing proper use of a chain saw in July 2002 — 15 minutes • Chester Cooper attended Wastewater Operator C Exam Review from 7/7 7/10/02 — 24 hours • Marianne Huston attended Advanced Computer' training through the Fl Water & Pollution Control Operators Association the week of 8/12/02 4 1/2 day class • William Sarakos obtained his Class B Collection Certification at Brevard Community College the week of 8/12/02 4 1/2 day class • Walter Bandish attended the Fall State School for Facility Management Module 1 the week of 8/12/02 4 1/2 day class • Paul Prince attended Fall State Short School for Wastewater Troubleshooting the week of 8/12/02 4 1/2 day class • Wes Fox attended Stormwater Technician Level C training and received his certification the week of 8/12/02 4 1/2 day class 0 Page 1 Quarterly Report for July August and September 2002 September 30 2002 Page 2 of 4 • June Clark and Helen Marks attended a 2 day program related to Water / Wastewater Operator training entitled Mathematics of the Treatment Process the week of 8/12 13 16 hrs ea • Scott Barker attended a Basic Industrial Electricity course on 8/14/02 — 7 hours • Cathy Hardy attended the Conference on Customer Service in Orlando on 8/21/02 — 8 hours • Kay McKee & Walter Bandish attended a Florida Nursery and Allied Trades Show on 9/19/02 — 3 hours ea • Marianne Huston attended a Florida Today Media Workshop on 9/25/02 2 hours • Ed Gardulski and Walter Bandish attended an FDOT Conference on road access on 9/10 and 9/12/02 14 hours each • Ed Gardulski attended the 2002 Annual Symposium presented by the Water Reuse Association on 9/9/92 8 hours A grand total of 298 1/2 hours of training was accomplished during this quarter 0 Page 2 Quarterly Report for July August and September 2002 September 30 2002 Page 3 of 4 STREETS AND BEAUTIFICATION Planted 3 500 Annuals flowers throughout the City 2 A total of 15 Catch Basins have been repaired in house throughout the City 3 The Al ped way bridge project was started, but was put on hold due to a potable water line conflict Waiting for permitting from DEP for Cocoa Water to relocate water line Anticipate construct to proceed sometime during the next few months 4 The Beautification Board wishes to take on the project of sprucing up City Hall the Library and the Recreation Center with new landscaping Presently the landscape concept design has been completed for City Hall and is scheduled for Council review in mid October The Beautification Board also desires to replace the current Christmas decorations with Holiday banners and continue the banner theme throughout the year Staff has been working out the details with FPL to establish a contract agreement authorizing the City to use FPL hot poles 6 The Public Works Department installed the plaque and bollard for the William Benmx Park dedication The special event was a great success having a large turnout of friends 7 The Summer Multi Family Beautification Award winner was Siesta Del Mar 8 Parterre Landscape Architecture was tasked to develop the Al A North City Sign and to work with the Beautification Board SSA established the location of the new sign and provided an As Built drawing 9 AIA landscaping project is progressing The City has received seven easement agreements for landscaping Staff had meeting with VILA & SON Landscaping, Inc in regard to a cooperative purchase for the landscaping of AIA Purchase request is scheduled for City Council approval mind October 10 Special events and Holidays July 0 and September I IIh Ceremony 11 Milling and resurfacing of the roads with Harbor Height s Subdivision 0 Page 3 Quarterly Report for July August and September 2002 September 30 2002 Page 4 of 4 12 The City received a storm water grant from SJRWMD for the design and construction of a Baffle Box to be installed at the International Drive outfall RECLAEMED WATER 3 Plant Production July August September 4th Quarter Wastewater treated 4121 MG 34 83 MG 35 60 MG 11164 MG Reuse Cape Canaveral 15 93 MG 20 35 MG 18 60 MG 54 88 MG Reuse Cocoa Beach 1 07 MG 0 00 MG 30 MG 4 07 MG Port Canaveral 43 MG 2 26 MG 2 58 MG 5 24 MG Total Reuse 17 43 MG 22 61 MG 24 18 MG 64 22 MG River Discharge 23 78 MG 12 22 MG 1145 MG 47 45 MG Rainfall 5 10 inches 6 65 inches 7 10 inches 18 85 inches Reclaimed Customers 593 593 593 593 4 Vortech Storm water treatment system is in operation staff is presently collecting and testing results on this system as required by SJRWMD agreement Test results show an 80% 90% removal of Total Suspended Solids (TSS) depending upon flow 5 The Lift Station #4 replacement project is complete and project has been closed out 6 City Staff met with Brown and Caldwell in regard to the reuse study The reuse model has been completed The City is reviewing engineering firm s is drafting report 7 Brown and Caldwell have been tasked to perform plant maintenance Work to be performed has been completed and staff is processing final invoicing 8 Brown and Caldwell s final engineering report is pending awaiting additional action by the Port to install testing wells required by DEP Staff closed out purchase order 9 The Sanitary Sewer Concurrency Capacity analysis is 12% Reserve 29% Remaining and 59% utilized Design flow is 1 800 000 gals The twelve month average is 1 055 083 gallons 0 Page 4 BUILDING DEPARTMENT cam CW CAMCA"VOUL Date October 8 2002 To Bennett Boucher City Manager From Morris Reid CBO Building Official%v Re Building Department Quarterly Activity Report July September 2002 The following report is a summary of the Building Department's accomplishments activities and on going projects for the months of July September 2002 Building Department Overview • Denise Sherlock was hired as our new full time code enforcement officer Denise is a fully certified code enforcement officer She has received training on the code enforcement software and Better Place The code enforcement officers are working vigorously on Better Place complaints and actively pursuing enforcement of overgrown lots and abandoned vehicles • The Building Official & Inspectors worked long hours during the weekends to refurbish city hall • Department staff is working very hard keeping up with the demand for processing new and ongoing construction projects • Todd Morley has added another State certification to his resume' Todd is now a State Certified Mechanical Inspector Please loin our staff in congratulating him He is scheduled in October to take his Plumbing Inspector & Plumbing Plans Examiner Exam • Jane Schofield was hired through a contract agency to assist department staff with processing permits answering phones updating contractor electronic files and overall customer service She has been a great asset to our staff Department staff is in hopes that this fob position will become full time Building Department Quarterly Report July September 2002 Page 2 PROJECTED AND ON GOING PROJECTS • Solana Lakes construction is ongoing • Cape Caribe the hotel (150 units) and (1)time share building (56 units) are under construction • Bayside Condominiums & Townhomes construction is ongoing • Discovery Bay Single Family Subdivision (1) house is under construction • Murphy Apartments (7) unit apartment building is under construction • Artesia Condominiums corner of Buchanan & Pierce Avenues project under construction • Cape Gardens (2) townhouse buildings are under construction • Villages of Seaport The overall project is ongoing (2) townhouse buildings are under construction • Gaydan (389 Coral Drive) ongoing project (extension granted due to unforeseeable hardship) • Pindziak various properties still under construction • River Gardens (West of Cape Gardens) site plan was approved • Jefferson Villas (4) townhouses units under construction • Villages of Seaport Village 7 (four 5 story buildings) site plan under review by city staff • Tyler Boucher Gardens (four townhouse units) (3) units are completed (1) unit still under construction • Puerto Del Rio 1st (3) 5 story buildings under construction The rezoning request for a portion of the property from C 1 to R 3 was approved • Ocean Woods West Special Exception was granted for (19) units Site plan is under staff review • Hertz Rent a Car special exception was granted • All Shores Townhomes (2) townhouse units preliminary plat and construction plans under review • Special Exception Request 02 10 (8147 Canaveral Blvd ) to allow retail sales & consumption of Beer under staff review • Bayport Condominiums site plan being reviewed by city staff • Ocean Gardens Wave III final replat being reviewed by city staff • Ambassador Services Container Service Yard site plan being reviewed by city staff • Harbor Heights West final plat was recorded Lot #2 single family residence construction plans under review • Cape Club Condominiums site plan being reviewed by city staff • Jefferson Villas Phase 11 final plat being reviewed by city staff Building Department Quarterly Report July September 2002 Page 3 PROJECTED AND ON GOING PROJECTS Continued • Center Street Condominiums site plan being reviewed by city staff • Alleyway Vacation Request (corner of Lincoln & Johnson Avenues) returned to applicant for proper submittal • Ocean Gardens Wave III final plat approved • Marbella Townhomes (2) unit townhomes are under construction • Madison Avenue Duplex under construction • Ocean Gardens Subdivision (8) townhouse units under construction • R D Leonard SFR 417 Adams Ave under construction • Imperial Business Center (2) Warehouse units under construction • Houston/Gabriel Townhouse 502/504 Jackson Ave under construction • Gill SFR 609 Manatee Bay Dr under construction • Castillo Duplex 213/215 Monroe Ave under construction • Adams Villas (2) townhouse units under construction Permitting Statistics (144) Permits were issued with a total construction valuation of $34 040 712 42 The department assessed $226 350 69 in permitting fees and $9 47124 in sewer impact fees (221) Permits were finaled (71) Certificates of Occupancy were issued (1402) Inspections were performed Code Enforcement Activities Responded to a total of (59) requests and complaints (38) vehicles were posted (25) in compliance (13) were towed The Code Enforcement Board heard (12) cases Building Department Quarterly Report July September 2002 Page 4 Community Appearance Board During this quarter the Community Appearance Board reviewed (14) requests (13) were approved (1) denied Planning & Zoning Board The Board recommended approval of (1) final plat and (1) special exception They approved (1) site plan Held discussion regarding landscaping between zoning districts political signs vehicle rental facilities declaring voting conflicts notification requirements for rezonings special exceptions and variances Board of Adjustments The Board of Adjustments denied (1) request to allow two roof overhangs to protrude into the required side setbacks and approved (1) special exception request to allow residential use in the commercial zoning district The Board also held discussion regarding a previously approved special exception that was not in compliance with the Board Order Fiscal Year Permitting Statistics (911) permits were issued with a total construction valuation of $92 548 776 37 The department assessed $562 036 00 in permitting fees and $514140 39 in sewer impact fees (385) permits were finaled (209) Certificates of Occupancy were issued (2 796) Inspections were performed PARKS & RECREATION DEPARTMENT QUARTERLY REPORT JULY SEPTEMBER 2002 I I I ask Joy Salamone to provide me with some data on the summer recreation program held at Cape View Elementary in June and July Rather than editing her report, I have, with her permission, attached it. She and her staff did an excellent,oh and provided a great service to the youths in the community Tins was a huge undertaking on Joy's part and she, and her staff, are to be commended Deputy John Hudgins from the P.A.L. program met weekly from 9 30 am 12 noon with the youths in the community at Canaveral City Park in June & July He conducted playground games, i e soccer, kiekball, basketball, softball, etc Kingdom Annuaha was presented to the community on Saturday, September 14' A report is attached The FRDAP grant application for Banana River Park was submitted to D E P on September 12' It will be sometime after the 2003 legislative session ends before we find out if our grant request is sueeessful Youth Center attendance VNote - regular hours, 3 00-6 30 p.m and Saturday, noon -3 00 p m resumed when school started in early August) July - 471 August 422 September 332 (avg 1S per day) (avg, 19 per day) (avg 24 per day) The new fall program flyer has been printed and is being distributed in the community Upcoming special events include October 17 200- Brevard County Traveling Skate Park October 30'" - "Monster Mash" Street Dance November 1�-3' 27' Anniversary Racquetball Tournament November 13' Community Health Fair (flu shots, blood work, Health & community service i nformahon) December 13" Holiday Tree Lighting Program RE summer program mailbox /C / 7C/Program/o20Files/Netscape/Na f-exchange3a brevard kl2 fl us&number=192 Subject RE summer program Date Tue 24 Sep 2002 12 01 51 0400 From Salamone Joy@CapeView (Principal) <SalamoneJ@brevard k12 fl us> To parknrec@lu net" <parknrec@lu net> Cape View s summer program served about 150 children ages 5-12 for eight weeks five days a week from 8 00-4 00 The 8 00-12 00 part of the day was at no cost to any child From 1 00-4 00 we tried to add some variety and 2 days a week it cost each child $4 00 plus the cost of lunch The most it cost them to do the entire program 8 00-4 00 was $18 00 a week Monday was bowling and Wednesday was skating We paid for the bus four days a week Tuesday and Thursday we went to the Cocoa Beach pool Friday was movie day We had 5 adults working full time and 2 adults working part time -- 30-40 children received services from our before and after care program during the hours of 6 30 am -6 30 pm The summer 8 00-4 00 program used 2 full time and 1 part time worker Costs Salaries and Fringe (2 full time and 1 part-time) 10546 00 Bus(4 days a week for 7 weeks) 1945 00 Pool charges (20-30 children) 405 00 Supplies(popcorn games ) 100 00 Total 12996 00 I think this was an awesome program for our community -- To have our children safe and active in a positive way 5 days a week for 8 hours a day for the entire summer is KUDOS to the City Council and their committment to children in our community -----Original Message ----- From Cape Canaveral Park & Recreation [ r r a Sent Monday September 16 2002 12 40 PM To salamone7@brevard k12 fl us Subject summer program Hi I would like to include some information on the summer program in my next quarterly report to council i e # of children serviced breakdown of costs (salaries materials bus field trips) # of Cape Canaveral/Cape View students etc ) Would you help me out by providing this information to me please Think they will feel real good about the service provided' Thanks Nancy P S I won t be needing the information until the lst of October so take your time 1 of 1 10/7/02 9 34 AM Saturd,avj, S 14 10:30 a m Attendance 61 Income $6100 Expense Lucy Knox $125 00 Flyers $1415 $139 ƒ 5 + staff time CAPE CANAVERAL VOLLNTEER FIRE DEPARTMENT, INC Servrng the city o. f `Cape Canaveral & Catzaveral Port Authonty MEMORANDUM To Bennett Boucher City Manager City of Cape Canaveral Malcolm E McLouth Executive Director Canaveral Port Authority From David J Sargeant Fire Chief Date 08 September 2002 Sub1 QUARTERLY REPORT Last quarter CCVFD ran 460 calls Of these 80 2% were EMS No significant dollar losses or injuries occurred from fires Please see the attached data sheets for further information EMS continues to make up most of our calls Fire inspections continue to take up a tremendous amount of time Last quarter we completed 121 required inspections This completes the annual inspections for FY2001/2002 for the City and the Port We will be starting the Port again in November As previously reported we received a grant for % the cost of an Automatic External Defibrillator This grant was received from Prudential Insurance Company and the unit will be placed in the command vehicle Mr William Bennix funded the other half We are still awaiting news as to whether or not we will receive the grant from United States Fire Administration for our thermal imaging cameras Our new shift personnel have started and will be in orientation for two weeks The City s new part time Inspector has also started and will be working with Assistant Chief Cunningham for the next month to assure a smooth transition Thank you for your continued support and cooperation If you have any comments suggestions or questions feel free to call me 5tinon 1 190 ]A( kSON AVFNUI • { APF ( ANAVP RAI I LORIDN 32920 • (321) 783 4777 • 1 AX (321) 783 5398 Suwon s2 8970 ( OI UNIBIA ROAD * ( -NI)f ( 1NAVFRAI I I ORIDA 320120 s (321) 783 4424 9 1 AX (321) 783 4857 Cape Canaveral Volunteer Fire Department Incident Type Report (Summary) Alarm Date Between (07/01/2002) And (09/30/2002) and District = 11001 it Incident Type Count Pct of Incidents Total Est Loss Pct of Losses 1 Fire 100 Fire Other 2 0 54% $0 * % 113 Cooking fire confined to container 1 0 27% $0 ** % 151 Outside rubbish trash or waste fire 1 0 27% $0 *** % 154 Dumpster or other outside trash receptacle 1 0 27% $0 % 5 1 37% $0 **** 96 2 Overpressure Rupture Explosion Overheat -no fire 220 Overpressure rupture from air or gas Other 1 0 27% $0 * % 251 Excessive heat scorch burns with no 1 0 27% $0 % 2 0 54% $0 **** % 3 Rescue & Emergency Medical Service Incidents 300 Re.cue emergency medical (EMS) call Other 4 1 09% $0 % 321 EMS call excluding vehicle accident with 245 67 30% $0 * % 321A Patient Refusal 20 5 49% $0 * % 322 Vehicle accident with injuries 9 2 47% $0 ** % 323 Motor vehicle/pedestrian accident (MV Ped) 2 0 54% $0 ** % 353 Removal of victim(s) from stalled elevator 14 3 84% $0 x * % 294 80 76% $0 **** % 4 Hazardous Conditions (No fire) 400 Hazardous condition Other 1 0 27% $0 % 411 Gasoline or other flammable liquid spill 1 0 27% $0 % 412 Gas leak (natural gas or LPG) 1 0 27% $0 % 422 Chemical spill or leak 1 0 27% $0 % 424 Carbon monoxide incident 1 0 27% $0 * % 440 Electrical wiring/equipment problem Other 5 1 37% $0 * % 444 Power line down 1 0 27% $0 % 445 Arcing shorted electrical equipment 1 0 27% $0 % 12 3 29% $0 **** % 5 Service Call 511 Lock -out 1 0 27% $0 ** % 520 Water problem Other 1 0 27% $0 ** % 550 Public service assistance Other 1 0 27% $0 * % 552 Police matter 1 0 27% $0 * % 553 Public service 1 0 27% $0 % 10/08/2002 10 05 Page 1 Cape Canaveral Volunteer Fare Department Incident Type Report (Summary) Alarm Date Between (07/01/2002) And (09/30/2002) and Distract = "001 Pct of Total Pct of Incident Type Count Incidents Est Loss Losses 5 Service Call 554 Assist invalid 555 Defective elevator no occupants 6 Good Intent Call 600 Good intent call Other 611 Dispatched & canceled en route 651 Smoke scare odor of smoke 671 Hazmat release investigation w/ no hazmat 7 False Alarm & False Call 700 False alarm or false call Other 715 Local alarm system malicious false alarm 721 Bomb scare - no bomb 730 System malfunction Other 733 Smoke detector activation due to 734 Heat detector activation due to malfunction 735 Alarm system sounded due to malfunction 736 CO detector activation due to malfunction 744 Detector activation no fire - 745 Alarm system sounded no fire - 746 Carbon monoxide detector activation no CO Total Incident Count 364 1 0 27% $0 *** % 3 0 82% $0 *** % 9 2 47% $0 **** % 6 1 64% $0 ** % 2 0 54% $0 *** % 2 0 54% $0 ** % 1 0 27% $0 ** % 11 3 02% $0 **** % 4 1 09% $0 ** % 1 0 27% $0 *** % 1 0 27% $0 *** % 2 0 54% $0 *** % 1 0 27% $0 *** % 1 0 27% $0 *** % 5 1 37% $0 * * % 4 1 09% $0 ** % 5 1 37% $0 *** % 5 1 37% $0 *** % 2 0 54% $0 *** % 31 8 51% $0 **** % Total Est Loss $0 10/08/2002 10 05 Page 2 Cape Canaveral Volunteer Fare Department Incident Type Report (Summary) Alarm Date Between (07/01/2002) And (09/30/2002) and District = 11002 3 Rescue & Emergency Medical Service Incidents 300 Rescue emergency medical (EMS) call Other 321 EMS call excluding vehicle accident with 321A Patient Refusal 323 Motor vehicle/pedestrian accident (MV Ped) 4 Hazardous Conditions (No fire) 440 Electrical wiring1equipment problem Other 445 Arcing shorted electrical equipment 5 Service Call 500 Service Call Other 6 Good Intent Call 611 Dispatched & canceled en route 7 False Alarm & False Call 721 Bomb scare - no bomb 730 System malfunction Other 733 Smoke detector activation due to 735 Alarm system sounded due to malfunction 740 Unintentional transmission of alarm Other 144 Detector activation no fire - 745 Alarm system sounded no fire - 2 2 56% $0 **** 4 1 Pct Of Total Pct Of Incident Type Count Incidents Est Loss Losses 1 Fire 1 56% $0 % 150 Outside rubbish fire Other 1 1 28% $0 ** % 151 Outside rubbish trash or waste fire 1 1 28% $0 * % 3 Rescue & Emergency Medical Service Incidents 300 Rescue emergency medical (EMS) call Other 321 EMS call excluding vehicle accident with 321A Patient Refusal 323 Motor vehicle/pedestrian accident (MV Ped) 4 Hazardous Conditions (No fire) 440 Electrical wiring1equipment problem Other 445 Arcing shorted electrical equipment 5 Service Call 500 Service Call Other 6 Good Intent Call 611 Dispatched & canceled en route 7 False Alarm & False Call 721 Bomb scare - no bomb 730 System malfunction Other 733 Smoke detector activation due to 735 Alarm system sounded due to malfunction 740 Unintentional transmission of alarm Other 144 Detector activation no fire - 745 Alarm system sounded no fire - 2 2 56% $0 **** 4 1 1 28% $0 % 59 75 64% $0 % 2 2 56% $0 % 1 1 28% $0 % 63 80 76% $0 **** % 1 1 28% $0 % 1 1 28% $0 % 2 2 56% $0 **** % 1 1 28% $0 % 1 1 28% $0 **** % 1 1 28% $0 % 1 1 2896 $0 1 1 28% $0 % 1 1 28% $0 % 1 1 28% $0 % 2 2 56% $0 % 1 1 28% $0 % 2 2 56% $0 % 1 1 28% $0 % 9 11 53% $0 *** % 10/08/2002 10 10 Page 1 Cape Canaveral Volunteer Fire Department Incident Type Report (Summary) Alarm Date Between (07/01/2002) And (09/30/2002) and District = "003 Pct of Total Pct of Incident Type Count Incidents Est Loss Losses 3 Rescue & Emergency Medical Service Incidents *** % $0 *** % 300 Rescue emergency medical (EMS) call Other 1 7 14% 321 EMS call excluding vehicle accident with 7 50 00% 321A Patient Refusal 3 21 42% $0 11 78 57% 4 Hazardous Conditions (No fire) 411 Gasoline or other flammable liquid spill 6 Good Intent Call 600 Good intent call Other 8 Severe Weather & Natural Disaster 812 Flood assessment Total Incident Count 14 1 7 14% 1 7 14% 1 7 14% 1 7 14% 1 7 14% 1 7 14% Total Est Loss $0 *** % $0 *** % $0 *** % $0 **** % $0 % $0 **** % $0 * % $0 **** % $0 * % $0 **:* % $0 10/08/2002 10 11 Page 1 Cape Canaveral Volunteer Fire Department Incident Type Report (Summary) Alarm Date Between (07/01/2002) And (09/30/2002) and District = "004 Pct of Total Pct of Incident Type Count Incidents Est Loss Dosses 1 Fire 111 Building fire 131 Passenger vehicle fire 3 Rescue & Emergency Medical Service Incidents 321 EMS call excluding vehicle accident with 6 Good Intent Call 611 Dispatched & canceled en route Total Incident Count 10/08/2002 10 11 4 1 25 00% 1 25 00% 2 50 00% 1 25 00% 1 25 00% 1 25 00% 1 25 0096 Total Est Loss $80 000 100 00 % $0 0 00 % $80 000 100 00 % $0 0 00 % $0 0 00 96 $0 0 00 % $0 0 00 % $80 000 Page 1 m � � L U rzQ Ip U 2 w U t3 d 0 Z v m io LLJ U � O c 0 0 a m O Cq LL O U � - N CD ai cu i Y c N O C N -t-- 10CL n U N U p N O N L C` U) c::, o = E < d O N O QJ c N 5 m 06 Fm �5 -E :I-- 0) m C c W O i� p U a O O U)O W m U 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