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Home My WebLink About14-15 & 15-16 Annual Fees• •••••••••••••••••••••••••• FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY Invoice No.: 32940 Date Invoiced: 10/01/2015 FY 2015/2016 SPECIAL DISTRICT FEE INVOICE AND UPDATE FORM RECEIPT Postmarked Due Date: 12/03/2015 Cape Canaveral Free Public Library ANNUAL FEE LATE FEE RECEIVED FEE DUE $175.00 Vendor: Department of Economic Opportunity Vendor No. FL-DOEO Vendor Account No: Invoice Number 32940 Date 10/1/2015 Description FY15/16 Library Annual Spcial District Fee & Updated-DEC CS1075 TO RE-ORDER: PIONEER PRINTING (321) 868-0560 $0.00 $0.00 Check Date: Check Amount: $175.00 49652 10/16/2015 175.00 Invoice Amount 175.00 PURCHASE ORDER City of Cape Canaveral No. 0000012440 VENDOR: Florida Department of Economic Opportunity Special District Information 107 E. Madison Street, MSC~ W Tallahassee, FL 32399-~ 1-1i1 SHIP TO: City Hall Cape Canaveral, FL 32920- BILL TO: City of Cape Canaveral I 05 Polle Avenue P.O. Box 326 Cape Canaveral, FL 32920 VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE FL-DOEO 0 10/07/2015 SHIPPING INSTRUCTIONS (none) ITEM QTY U/M DESCRIPTION/TASK PRDCODE ACCOUNT UNIT PRICE 1.00 Annual Fee I 04-023-571-520000 175.00 TAXABLE: CONFIRMING: SUBTOTAL: TAX: SHIPPING: No TOTAL: IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVERY INVOICE AND PACKAGE If specified, the right is reserved to cancel this order if not filled within the contract time. The conditions of this order are not to be modified by any verbal understanding. Invoices and packages must bear this order number.This PURCHASE ORDER VOID AFTER 9-30-2016. AMOUNT 175.00 175.00 0.00 0.00 175.00 FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY Invoice No.: 32940 Date Invoiced: 10/01/2015 FY 2015/2016 SPEC~AL DISTRICT FEE INVOICE AND UPDATE FORM Special District Accountability Program . Instructions: In accordance with Sections 189.064 and 189.018, F.S., and Chapter 73C-24, F.A.C., please remit the fee due payable to the Department of Economic Opportunity OR complete the Zero Annual Fee Certification Section, as appropriate. In addition, review the information below about the district and update as necessary. Provide backup documentation if the district's name or status has changed. By the postmarked due date, mail the payment and this signed form to the Department of Economic Opportunity, Office of Financial Mgmt., 107 E. Madison Street, MSC 120, Tallahassee, Florida 32399-4124. Direct questions to (850) 717-8430. ANNUAL FEE: $175.00 r-~ATE FEE: $0.00 1 RECEIVED: $0.00 1 FEE DUE. POSTMARKED BY 12/03/2015: $175.00 District's Name, Registered Agent & Office*: Cape Canaveral Free Public Library Mr. David L. Greene Telephone: (321) 868-1230 Fax: (321) 868-1224 Post Office Box 326 Status*: Dependent Cape Canaveral, Fl 32920 Creation Document: On File Map: On File Website: E-mail: County(ies): www.cityofcapecanaveral.org d.greene@cityofcapecanaveral.org Brevard Last Update: 10/08/2014 Local Governing Authority*: City of Cape Canaveral Function(s)*: Library -Local RECEIVED BY Date Established: 07 /15/1986 Creation Documents*: Statutory Authority*: Board Selection*: Authority to Issue Bonds*: Revenue Source*: Registered Agent: Status: Local Governing Authority: Functions: Creation Documents: Statutory Authority: Board Selection: Authority to Issue Bonds: Revenue Sources: ~ City Ordinances 11-66 and 14-86 Section 189.02, Florida Statutes Local Governing Authority Appoints No Ad Valorem *Explanations CITY OF CAPE CANAVERAL FINANCE DEPT. DATE: tn( 0( IS The person designated by the special district to accept due process on behalf of the special district Independent or Dependent -see Section 189.012, F.S. The governing body of a unit of local general-purpose government The function/purpose of the special district Ordinance, Resolution, Statute, Special Act, Court Decree, lnterlocal Agreement, etc. The Florida Statute governing the function of the special district Appointed, Appointed/Elected, Elected, Governor Appoints, Local Governing Authority Appoints, Same as Local Governing Authority, Similar to Local Governing Authority, Other Yes or No Ad Valorem, Agreement, Assessments, Bond Issuer Fees, Co., Donations, Fed, Fees, Other, Investments, Grants, Municipality, Non-Ad Valorem, Priv. Enterprise, Sales Surtax, Sales/Leases, State, TIF , Tolls, None CERTIFICATION: I, the undersigned regist~ed agent, do hereby certify that the information above is accurate and complete as of this date. It does __ or ~t __ Y_ r need to be changed. Registered Agent's Signature: Q(A.M(( '1... M.~ Date: [{) /J, J fS' r 1 ZERO ANNUAL FEE CERTIFICATION SECTION-If eligible, the special district may request a zero annual fee instead of making a payment by having the registered agent certify to the following: 1. This special district is not a component unit of a general purpose local government as defined in the Governmental Accounting Standards Board's Statement No. 14, issued in June 1991 effective after December 15, 1992, as amended. 2. This special district is in compliance with the reporting requirements of the Department of Financial Services. 3. This special district reported $3,000.00 or less in annual revenues to the Department of Financial Services on its Annual Financial Report for Fiscal Year 2013/2014 (special districts created after that fiscal year must attach a current income statement verifying $3,000.00 or less in revenues for the current fiscal year). 4. This certification will be returned to the Department at the address above postmarked by 12/03/2015 and, 5. This special district understands that if the Department determines any of these items to be inaccurate, this special district must pay the appropriate fee when invoiced. The Department will verify these statements within 30 days of receiving this form. I, the undersigned registered agent, do hereby certify that to the best of my k~owledge ~nd belief, .ALL of the above statements contained herein and on any attachments hereto are true, correct, complete, and made in good faith as of this date. I understand that any information I give may be investigated and verified with the Department of Financial Services and the Auditor General. SIGN ONLY IF ELIGIBLE FOR AND REQUESTING A ZERO ANNUAL FEE: Rick Scott GOVERNOR FLORIDA. DEPARTMENT#/' ECONOMIC OPPORTUNITY To: All Special District Registered Agents From: Jack Gaskins Jr., Special District Accountability Prog Date: October 1, 2015 Jesse Panuccio EXECUTIVE DIRECTOR Subject: Fiscal Year 201512016 Annual Special District Fee and Update-Post-Marked Due Date Is December 3, 2015 Please read this correspondence carefully. It contains the instructions for complying with the annual special district fee and update requirement using the enclosed combined Fiscal Year 2015 I 2016 Annual Special Di$trict Fee Invoice and Update Form (the •torm"). The Purpose of the Annual Fee Chapter 189, Florida Statutes (the Uniform Special District Accountability Act), requires the Departmenfs Special District Accountability Program (the "Programn}, to perform a number of duties and responsibilities as they relate to special districts. The Leglslature does not appropriate general revenue to pay the costs involved. Instead, Section 189.018, Florida Statutes, requires the Department to collect an annual fee from each special district to pay the costs involved. The annual fee remains at $175 per special district, unless the special district certifies that it is eiigible for a zero fee. For more information about the Program and the annual fee, see www.FloridaJobs.org/SpecialDistricts. The Purpose of Reviewing and Updating the Special District's Profile One of the Program's responsibilities is to continuously maintain specific information about each special district and make it publically available through the Official List of Special Districts Online (www.FloridaJobs.org/Officiallist). More than 685 state and local agencies use this list to coordinate activities with special districts, classify and compile financial information, and monitor Florida's 1,650-plus special districts. Therefore, it is very important for each registered agent to annually review all information about the special district to determine if anything needs to be corrected or updated. Please remember that Section 189.014(2), Florida Statutes, requires a special district to notify the Department immediately upon making a change to its registered agent I office information. Furthermore, Section 189.016(2), Florida Statutes, requires a speclal district to file charter and boundary map amendments with the Department within 30 days after adoption. Reminder: All Special Districts Must Have an Official Website For all special district in existence on October 1, 2014, the deadline to post all required content to its official website and submit the website address to the Program was October 1. 2015. For all special districts created after October 1, 2014, the deadline is by the end of the first full fiscal year after its creation. For more information, see www.FloridaJobs.oraJSDWebsites. (TURN OVER FOR INSTRUCTIONS) \ .Florida Department of Economic Opportunity I Caldwell Building I 107 E. Madison Street I Tallahassee, FL 32399 \ '\ . V 866.FLA.2345 I 850.245.7105 I 850,921.3223 Fax ,, ').. y ,_, '0 www.floddaiobs.org I www.twil\!lt<•m/EbQW I ..,.w...,.ww ..... Ja .... ce ... b .... oo..,..k....,c,...o"""m/~F_,.L=D£=0 ~ V"" • An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice o-JV JfV telephr~on this doo.iment m<1y be reached by persons using m/TDD equipment via the Aorida Relay Service at 711. \/ 0 ~ '10 '1 ~ '9 r;).. 0 \0\ "'\·.L\0 \ All Special District Registered Agents October 1, 2015 Page 2of2 Instructions for Complying with the Annual Fee and Update Requirement The post-marked deadline to comply with the annual fee and update requirements is December 3, 2015 to avoid a $25 late fee, which we will strictly enforce. 1. First, review the special district information on the form (you may download a duplicate form and our W-9 Form from www.FloridaJobs.org/SoecialDistrictFee ): a. Make any needed changes I additions directly on the form by marking through the outdated or incorrect information and writing in the new information. Be sure to include a valid email address and the special district's off1eial website address. b. Indicate whether the Information does or does not need to be changed. c. Sign and date where indicated. 2. Next, pay the $175 fee or, if eligible, complete the "Zero Annual Fee Certification Section•: a. Pay Online with a Visa or MasterCard -It's Fast, Easy and Freel Visit www.FloridaJobs.org/SpecialDistrictFee and follow the instructions to complete payment. Payments submitted after December 3, 2015, must include the appropriate late fee. b. If not paying onllne, prepare a check payable to the Department of Economic Opportunity. c. If the special district meets all five requirements for a zero fee, sign and date the "Zero Annual Fee Certification Section" on the form instead of paying the fee. 3. To finish, prepare and return the form, along with a check and other forms if applicable: a. Keep the lower portion of the form (bottom two inches) for your records. b. Discard the "Zero Annual Fee Certmcation Section" if not applying for the zero fee. c. Do not cut along the dotted line-it is for our use only. d. If payment was made online, write MPAID ONLINE" on the top portion of the form (above the •Zero Annual Fee Certification Section") and email or mail the form to the address below. d. If payment is not being made onllne, attach a check to the form to ensure the payment is properly credited to the correct special district and mail to the address below. e. If qualifying for a zero fee, email or mail the form to the address below. f. If the form indicates the Department needs the special district's boundary map and I or creation document, email or mail to the address below. g. Mail the form and payment in time to be post-marked by December 3, 2015 to avoid the $25 late fee. Do not address to the Special District Accountability Program. Instead, use this address: Department of Economic Opportunity Office of Financial Management 107 E. Madison Street, MSC 120 Tallahassee, FL 32399-4124 Email: Jack.Gaskins@DEO.Myflorida.com J .. FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY Invoice No.: 32940 Date Invoiced: 10/01/2015 FY 201512016 SPECIAL DISTRICT FEE INVOICE AND UPDATE FORM Special District Accountablllty Program Instructions: In accordance with Sections 189.064 and 189.018, F.S., and Chapter 73C-24, F.A.C., please remit the fee due payable to the Department of Economic Opportunity OR complete the Zero Annual Fee Certification Section, as appropriate. In addlUon, review the Information below about the district and update as necessary. Provide backup documentation if the district's name or status has changed. By the postmarked due date, mall the payment and this signed form to the Department of Economic Opportunity, Office of Financial Mgmt., 107 E. Madison Street, MSC 120, Tallahassee, Florida 32399-4124. Direct questions to (850) 71Hl430. ANNUAL FEE: $175.00. i~~TE FEE: $0.00 I RECEIVED: $0.00 I FEE DUE, POSTMARKED BY 12103/2015: $175.00 District's Name, Registered Agent & Office•: Cape Canaveral Free Public Library Mr. David L. Greene Post Office Box 326 Cape Canaveral, Fi 32920 Website: E-mail: www.cityofcapecanaveral.org d.greene@cityofcapecanaveral.org County(les): Brevard Local Governing Authority•: City of Cape Canaveral Functlon(s)*: Library -Local Date Established: 07/1511986 Creation Documents•: City Ordinances 11-66 and 14-86 Statutory Authority•: Section 189.02, Florida Statutes Board Selection•: Local Governing Authority Appoints Authority to Issue Bonds•: No Revenue Source•: AdValorem •explanations Telephone: (321) 868-1230 Fax: (321) 868-1224 Status•: Depe,ndent Creation Document: On File Map: On File Last Update: 10/0812014 RECEIVED BY CITY OF CAPE CANAVERAL FINANCE DEPT./ DATE: \.b( 0~ IS Registered Agent: The person designated by the special district lo accept due process on behalf of the special district Status: Independent or Dependent -see Section 189.012, F.S. Local Governing Authority: The governing body of a unit of local general-purpose government Functions: Creation Documents: Statutory Authority: The function/purpose of the special district Ordinance, Resolution, Statute, Special Act, Court Decree, lnterlocal Agreement, etc. The Florida Statute governing the function of the special district Board Selection: Appointed, Appointed/Elected, Elected, Governor Appoints, Local Governing Authority Appoints, Same as Local Governing Authority, Similar to Local Governing Authority, Other Authority to Issue Bonds: Yes or No -Revenue Sources: Ad Valorern, Agreement, Assessments, Bond Issuer-Fees, Go.,-Donations, F-ed, F-ees, Other, lnvestmen\s, Grants, Municipality, Non-Ad Valorem, Priv. Enterprise, Sales Surtax, Sales/Leases, State, TIF, Tolls, None CERTIFICATION: I, the undersigned registered agent, do hereby certify that the information above is accurate and complete as of this date. It does __ or does not __ need to be changed. Registered Agent's Signature:-------------------------Date: ZERO ANNUAL FEE CERTIFICATION SECTION-If eligible, the special district may request a zero annual fee instead of making a payment by having the registered agent certily to the following: 1. This special district is not a component unit of a general purpose local government as defined In the Governmental Accounting Standards Board's Statement No. 14, issued in June 1991 effective after December 15, 1992, as amended. 2. This special district is in compliance with the reportll)g requirements of the Department of Financial Services. 3. This special district reported $3,000.00 or less in annual revenues to the Department of Financial Services on Its Annual Financial Report for Fiscal Year 2013/2014 (special distrlcls created after that fiscal year must attach a current income statement verifying $3,000.00 or less in revenues for the current fiscal year). 4. This certification wlll be returned to the Department at the address above postmarked by 12103/2015 and, 5. This special district understands Iha! if the Department determines any of these Items to be Inaccurate, this special district must pay the appropriate fee when invoiced. The Department will verify these statements within 30 days of receiving this form. I, the undersigned registered agent, do hereby certify that to the best of my knowledge and belief, ALL of the above statements contained herein and on any attachments hereto are true, correct, complete, and made In good faith as of this date. I understand that any information I give may be Investigated and verified with the Department of Financial Services and the Auditor General. SIGN ONLY IF ELIGIBLE FOR AND REQUESTING A ZERO ANNUAL FEE: Registered Agent's Si!jnature: Date:--------- Department Use Only: __ Verified and Approved __ Denied -Reason(s): DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT. DEO-SDAP-001 EffectlveOS/1512014 DETACH AND KEEP THIS PORTION FOR YOUR RECORDS. FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY Invoice No.: 32940 Date Invoiced: 10/01/2015 Postmarked Due Date: 12/0312015 FY 201512016 SPECIAL DISTRICT FEE INVOICE AND UPDATE FORM RECEIPT Cape Canaveral Free Public Library I ANNUAL FEE I $175.00 LATE FEE $0.00 I RECEIVED I $0.00 FEE DUE $175.00 CIN OF CAPE' CANAVERAL-CONSOLIDATED FUND Vendor: Florida Department of Economic Opportunity Vendor No. fovojcc NuJ!!\1£.r 31048 FL-DOEO Vendor Account No: P.atc 10/1/201-l Description FY201.\/2015 Spec in I District Fee CITY OF CAPE CANAVERAL P.0 BOX326 CAPE CANAVERAL, FLORIDA 32920 CONSOLIDATED FUND ONE HUNDRED SEVENTY -FIVE AND XX / 100 To the order of: Florida Department of Economic Opportuni ty Special District Information 107 E. Madison Street, MSC-400 Tall ahassee, FL 32399-6508 Vendor: Florida Department of Economic Opportunity Vendor No. Invoice Number 31048 FL-DOEO Vendor Account No: Date 10/112014 Description FY2014/20JS Special District Fee · Check Date: Check Amount: REMITTANCE STATEMENT 48076 10/10/2014 175.00 Invoice Amount 175.00 DETACH BEFORE DEPOSITING 63-751 WELLS FARGO BANK "6ii1 CAPE CANAVERAL, FLORIDA 3292.0 Date 10/10/2014 Check Date: Check Amount: 48076 .Amount 175.00 48076 10/10/2014 175.00 Invoice Amount 175.00 CS1075 TO RE-ORDER: PIONEER PRINTING (321) 868-0560 FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY Invoice No.: 31048 Date Invoiced: 10/01/2014 1 FY 201412015 SPECIAL DISTRICT FEE INVOICE AND UPDATE FORM Special District Accountability Program I Instructions: In accorda~ce with Se<:!ions 189.064 and 189.018, F.S., and Chapter 73C-24, F.A.C., please remit the fee due payable to th I ~epartment of Economic O~~rtunity OR complete the Zero Annual Fee Certification Section. as appropriate. In addition, review the information below about the d1str!ct and update as nec:essary. Provide backup documentation if the district's name or status has changed. By the post~arked due date, mall the payment and this signed form to the Department of Economic Opportunity, Office of Financial Mgmt.. 107 E. Madison Street, MSC 120, Tallahassee, Florida 32399-4124. Direct questions to (850) 717-8430. ANNUAL FEE: $175.00 LATE FEE: $0.00 RECEIVED: $0.00 Dlstricfs Name, Registered Agent & Office•: Cape Canaveral Free Public Lib:; Mr. David L Greene ~ Post Office Box 326 Cape Canaveral, Fl 32920 Website: E-mafl: www.cityofcapecanaveral.org d.greene@cityofcapecanaveral.org County(ies): Brevard Local Governing Authority•: City of Cape Canaveral Function(s)": library -Local Date Established: 07/15/1986 Creation Documents*: Statutory Authority°: City Ordinances 11-66 and 14-86 Section 189.4041, Florida Statutes Board Selection*: Local Governing Authority Appoints 1 Authority to Issue Bonds*: No Revenue Source*: Ad Valorem •explanations FEE DUE, POSTMARKED BY 1210312014: $175.00 Telephone: (321) 868-1230 Fax: (321) 868-1224 Status•: Dependent Creation Document: On File Map: On File Last Update: 1012112013 Registered Agent: Status: The person designated by the special district to accept due process on behalf of the special district Independent or Dependent-see Section 189.012, F.S. Local Governing Authority: The governing body of a unit of local general-purpose government Functions: Creation Documents: Statutory Authority: Board Selection: The function/purpose of the special district Ordinance, Resolution, Statute, Special Act, Court Decree, lntertocal Agreement. etc. The Florida Statute governing the function of the special district Appointed, Appointed/Elected, Elected, Governor Appoints, Local Governing Authority Appoints, Same as Local Governing Authority, Similar to Local Governing Authority, Other . Authority to Issue Bonds: Yes or No \ ' Revenue Sources: Ad Valorem, Agreement, Assessments, Bond Issuer Fees, Co., Donations, Fed, Fees, Other, Investments, Grants, Municipality, Non-Ad Valorem, Priv. Enterprise. Sales Surtax, Sales/Leases, State, TIF, Tolls, None \:ERTIFICATION: I, the undersigned r)fistered agent, do hereby certify that the information above is accurate and complete as of this date. It does __ or does not need to be changed. RegisteredAgent'sSignature: {)o..,::I 'J ~ Date: \0 ·CO~ .;2,Q\\.\ ZERO ANNUAL FEE CERTIFICATION SECTION-If eligible, the special district may request a zero annual fee instead of making a payment by having the registered agent certify to the following: 1. This special district Is not a component unit of a general purpose local government as defined in the Governmental Accounting Standards Board's Statement No. 14, issued in June 1991 effective after December 15, 1992, as amended. 2. This special district is in compliance with the reporting requirements of the Department of Financial Services. 3. This special district reported $3,000.00 or less in annual revenues to the Department of Financial Services on its Annual Financial Report for Fiscal Year 201212013 (special districts created after that fiscal year must attach a current income statement verifying $3,000.00 or less in revenues for the current fiscal year). 4. This certification will be returned to the Department at the address above postmarked by 12/03/2014 and, 5. This special district understands that if the Department determin~s any of these items !o ~ inaccurate, thi~ ~peci~I district must pay the appropriate fee when invoiced. The Department will verify these statements within 30 days of receiving this form. 1 the undersigned registered agent, do hereby certify that to the best of my knowledge and belief, ALL of the above statements contained herein and on any attachments hereto are lrUf:'.. corr~!. complete. and mad~ in g~ fait~ as of this da1e .. 1 understand that any information I give may be investigated and verified with the Department of Financial Services and the Auditor General. Rick Scott GOVERNOR Jesse Panuccio EXECUTIVE DIRECTOR To:. All Special District Registered Agents From: Jack Gaskins Jr., Special District Accountability Progr m ....__..,, Date: October1,2014 Subjects: (1) Fiscal Year 201412015 Annual Special District Fee and Update -Due December 3, 2014 (2) Summary of 2014 Legislative Changes (3) New Website Requirement for All Special Districts -Due October 1, 2015 Please read this correspondence carefully. It contains the instructions for complying with the annual special district fee and update requirement using the enclosed combined Fiscal Year 201412015 Annual Special District Fee Invoice and Update Form (the "fonn; and covers important information about new special district legislation, including a website requirement for all special districts. The Purpose of the Annual Fee Chapter 189, Florida Statutes (the Uniform Special District Accountability Act), requires the Departmenfs Special District Accountability Program (the "Program•), to perform a number of duties and responsibilities as they relate to special districts. The Legislature does not appropriate general revenue to pay the costs involved. Instead, Section 189.018, Florida Statutes, requires the Department to collect an annual fee from each special district to pay the costs involved. The annual f~ remains at $175 per special district, unless the special district certifies that it is eligible for a zero fee. The Purpose of Reviewing and Updating the Special District's Profile One of the Program's responsibilities is to continuously maintain specific information about each special district and make it publically available through the Official Ust of Special Distncts Online (WWW.FloridaJobs.org/Qfflcja!List). More than 685 state and local agencies use this list to coordinate activities with special districts, classify and compile financial information, and monitor Florida's 1,640-plus special districts. Therefore, it is very important for each registered agent to annually review all information about the special district to determine if anything needs to be corrected or updated. As a reminder, Section 189.014(2), Florida Statutes, requires a special district to notify the Department immediately upon making a change to its registered agent/ office information. Furthermore, Section 189.016(2), Florida Statutes, requires a special district to file charter and boundary map amer:idments with the Department within 30 days after adoption. Fk>rid9 O.pe1tment of Economic Opportunity I taldwcN Buffdlns I 101 £. Mldlson Sttm I Tallahassee. FL 32399 866.FtA.2345IS.SO.m.71.0S1850.921.3123 Faic www.f!ocld•lobul{I I ~!Urxr.gmlf!.Q£:0 I wwwJactbook.com/fLD£0 All Special District Registered Agents October 1, 2014 Page 2 of 4 Instructions for Complying with the Annual Fee and Update Requirement The deadline to comply with the annual fee and update requirements is December 3, 2014 to avoid a $25 late fee, which we will strictly enforce to be fair to all special districts. 1. First, review the special district information on the form (you may download a duplicate form and our W-9 Form from www.FloridaJobs.org/SpecialDistrictFee): a. Make any needed changes I additions directly on the form by marking through the outdated or incorrect information and writing in the new information. Be sure to include a valid email address and the special district's official website address, If it has one. b. Indicate whether the information does or does not need to be changed. c. Sign and date where indicated. 2. Next, pay the $175 fee or, if eligible, complete the "Zero Annual Fee Certification Section": a. Pay Online with a Visa or MasterCard -It's Fast, Easy and Freel Visit www.FloridaJobs org/SpecialOistrictFee and follow the instructions to complete payment. Payments submitted after December 3, 2014, must include the appropriate late fee. b. If not paying online, prepare a check payable to the Department of Economic Opportunity. c. If the special district meets all five requirements for a zero fee, sign and date the • Zero Annual Fee Certification Section· on the form instead of paying the fee. 3. To finish, prepare and return the form, along with a check and other forms if applicable: a. Keep the lower portion of the form (bottom two inches) for your records. b. Discard the "Zero Annual Fee Certification Section" if not applying for the zero fee. c. Do not cut along the dotted line-it is for our use only. d. If payment was made on line, write "PAID ONLINE" on the top portion of the form (above the "Zero Annual Fee Certification Section") and email or mail the form to the address below. d. If payment is not being made online, attach a check to the form to ensure the payment is properly credited to the correct special district and mail to the address below. e. If qualifying for a zero fee, email or mail the form to the address below. f. If the form indicates the Department needs the special district's boundary map and I or creation document, email or mail to the address below. g. Mail the form and payment in time to be post-marked by December 3, 2014 to avoid the $25 late fee. Do not address to the Special District Accountability Program. Instead, use this address: Department of Economic Opportunity Office of Financial Management 107 E. Madison Street, MSC 120 Tallahassee, FL 32399-4124 Email: Jack.Gaskins@deo.myflorida.com Summary of 2014 Legislative Changes All Special District Registered Agents October 1, 2014 Page 3 of4 During the 2014 legislative session, the Legislature passed Chapter 2014-22, Laws of Florida, relating to special districts. In summary, this legislation: • Organized Chapter 189, Florida Statutes, into eight parts • Renamed the "Special District Information Program· to the "Special District Accountability Program· • Increased special district accountability, oversight, and transparency by: o Providing a process by which an appropriate oversight entity may hold a public hearing when certain special districts do not comply with financial reporting requirements o Providing a process by which an appropriate oversight entity may conduct a general oversight review of a special district o Requiring the Program to electronically publish special district noncompliance status reports to its website for public review (see www.FloridaJobs.org/Noncompliance) o Requiring each special district to have a website and to provide its website address to the Program; requiring the Program to provide a link to each special district's website from its website (keep reading for more details) New Website Requirement for All Special Districts By October 1, 2015, all special districts must maintain an official website as follows: • All Independent special districts must maintain a separate website • All dependent special districts must be preeminently displayed (hyperlink to the specific pages) on the home page of its local governing authority's website or must maintain a separate website Each special district must post the following information, at a minimum, on its official website: 1. General Information: a. Full legal name (as cited in creation document) b. Public purpose c. Boundaries I service area (a map may be useful) d. Services provided e. Full text of the Charter I creation document (community development districts may reference Chapter 190, Florida Statutes, as the uniform charter, but must include information relating to any grant of special powers) f. Statute or statutes under which the special district operates, if different from the statute or statutes under which the special district was established. g. Date established (effective date per creation document) h. Establishing entity (legislature, county(ies), municipality(ies), or Governor and Cabinet) 2. Contact lnfonnation: a. Mailing address b. Email address c. Telephone number d. Website address e. Registered agent I registered office (name and address) f. For each governing body member: i. Name ii. Address iii. Email iv. Term All Special District Registered Agents October 1, 2014 Page 4 of 4 v. If applicable, the appointing authority (county, municipality, Governor, etc.) 3. Revenue lnfonnatlon: a. All truces, fees, assessments, or charges imposed and collected (charges do not include patient charges by a hospital or other health care provider) b. Rates or amounts for the current fiscal year c. Statutory authority for the levy of the tax, fee, assessment, or charge 4. General Financial Information: a. Fiscal year period (most special districts use October 1 -September 30; a few, including some housing authorities, use other fiscal year periods) b. Tentative budget (post at least two days before the budget hearing, held pursuant to Section 200.065, Florida Statutes (method of fixing millage), or other law to consider such budget, if applicable) c. Final adopted budget (post within 30 days after adoption) d. Budget amendments, if applicable e. The following link to the Department of Financial Services website so the public can view the special district's Annual Financial Report: https://apps.fldfs.com/LocalGov/Reports/ (required by Section 218.32(1)(g), Florida Statutes) f. The final, complete audit report for the most recent completed fiscal year, and audit reports required by law or authorized by the governing body of the special district, if applicable 5. Ethics: a. Code of Ethics, if adopted b. A link to generally applicable ethics provisions (e.g., include a link to the Florida Commission on Ethics website at www.ethics.state.fl.us with instructions to select "Ethics Laws") 6. If Applicable, Defined Benefit Retirement System or Plan Information (excluding the Florida Retirement System) a. For more information about this requirement, visit the ·Special District Website Requiraments" webpage atwww.FloridaJobs.org/SDWebsites. Provide the Special District's Website Address to the Special District Accountability Program by October 1, 2015 After completing the special district's official website, submit the website address to the Program using the email link on www.FloridaJobs.org/SDWebsites.To find out if a special district has already submitted its website address to the Program, select the" Alphabetical List of Special District Websites· link. Additional Information For more infonnation about the Program and special districts, visit www.FloridaJobs.org/SpecialDistricts. For more infonnation about the 2014 legislation and other special district requirements, visit the recently updated Florida Special District Handbook Online atwww.FloridaJobs.org/SpecialDistrictHandbook. If you have any questions, please do not hesitate to contact me, Jack Gaskins Jr., at (850) 717-8430 or Jack. Gaskins@DEO_ MyFlorida. com.