HomeMy WebLinkAbout03-09-1993 Special CITY COUNCIL
SPECIAL MEETING
March 9, 1993
A Special Meeting of the Cape Canaveral City Council was held on
March 9, 1993 , at the City Hall Annex, 111 Polk Avenue, Cape
Canaveral, Florida. The meeting was called to order at 6: 02 P.M.
by Mayor Salamone.
ROLL CALL:
Mayor Joy Salamone Present
Mayor Pro Tem John Porter Present
Councilmember Robert Abbott Present
Councilmember Joan Calvert Present
111. Councilmember Rocky Randels Present
City Manager Bennett Boucher Present
City Attorney John Kancilia Present
City Clerk Faith Miller Present
BUSINESS:
1. Discussion & Motion Re: Selection of Sub-Consultant for
Wetlands Project.
Mayor Salamone advised that the selection committee consisting of
Don Arabian, Bennett Boucher, and John Porter had listened to
presentations by three firms including: Advance Technology &
Management, Inc. , Breedlove, Dennis & Associates, Inc. , and
Ecotech, Inc. Mr. Boucher advised that each firm had a different
approach to the wetlands project and all three firms gave excellent
presentations. He briefly summarized several of the key points
presented by the firms. He recommended the selection of Ecotech,
Inc. based on Mr. Swindell's experience with wetlands projects from
start to finish, Mr. Swindell's current knowledge of the City's
project for the past year, and the time constraints involved in
meeting the deadlines set by the Department of Environmental
Regulations (DER) .
Mr. Porter also expressed his concerns regarding the time
constraints imposed on the City and summarized his recommendation
for the wetlands subconsultant. He felt that the wetlands project
was a complicated option, but that it was the best economical plan
for the City. He also recommended Mr. Swindell's firm (Ecotech,
Inc. ) .
Mr. Don Arabian summarized the marsh system proposals and explained
several characteristics of each of the proposed systems. He
strongly recommended the selection of Ecotech, Inc. for the
wetlands project based on their experience at Iron Bridge of
Orlando. He also recommended settling on a fixed price contract
for the marsh part of the project to be awarded immediately to Mr.
Swindell's firm at $170, 000.
[11. Mayor Salamone stated that, based on the team concept approach to
provide fact finding to the Council, there was a consensus of
opinion from the committee to recommend Ecotech, Inc. Motion by
Mayor Salamone, seconded by Mr. Porter that the selection for
subconsultant for wetlands be Ecotech, Inc.
Mayor Salamone summarized the wetlands project so far and thanked
Mr. Arabian for the tremendous amount of time and effort he had put
into the project. Mrs. Calvert stated that the motion should be
contingent upon Ecotech, Inc. providing the required insurance.
Mayor Salamone stated that the insurance provision was included in
the contract with Hartman & Associates. Mr. Schmidt advised that
Ecotech had advised that the firm would obtain the required
insurance.
Mr. Arabian, Mr. Chip Swindell of Ecotech and Mr. Hal Schmidt of
Hartman & Associates, Inc. , answered questions from Councilmembers
relative to the project. Mr. Porter expressed his concerns
City of Cape Canaveral, Florida
City Council Special Meeting
March 9, 1993
Page 2
regarding the complicated details Florida of the man-made wetlands
proj ect.
Mr. Porter stated that there was a fixed price proposal from
Ecotech at $170,000 or the Hartman & Associates proposal for
$235,000 which included Hartman & Associates doing much of the
labor and/or some of the project pieces with Ecotech receiving a
$95,000 fee from the $235,000. The fee of $170,000 for Ecotech was
1ka fixed price for the majority of the wetlands project. Mr.
Schmidt advised that the fees for the wetlands portion would be
under $225,000 which included all of the geotech. Mayor Salamone
fto stated that Mr. Hartman had assured Council that his firm would do
everything possible to save money for the City. Mr. Schmidt
advised that the preliminary engineering report had to be completed
within three weeks and submitted to DER and Mr. Swindell's concept
for the wetlands project had to be in written form.
Motion carried with members voting as follows: Mayor Salamone,
For; Mayor Pro Tem Porter, For; Councilman Abbott, For;
Councilwoman Calvert, For; Councilman Randels, For.
Mayor Salamone referenced the request by Hartman & Associates for
subconsultant approval to utilize Dr. G. Ronnie Best for the
wastewater treatment plant and wetlands project. Motion by Mayor
Salamone, seconded by Mr. Porter to approve the request for the
subconsultant approval of Dr. Best.
Mr. Schmidt advised that Dr. Best would review Mr. Swindell's
wetlands design from a standpoint of value. Mayor Salamone stated
that Dr. Best would also pursue grants for the ongoing monitoring
process of the wetlands and she spoke in favor of utilizing Dr.
Best's skills. Mr. Arabian spoke against expending the funds for
value engineering. Mayor Salamone stated that value engineering
was a very important concept to Hartman & Associates.
There was further discussion regarding the value engineering
concept. Mr. Swindell stated that he was 100% confident in his
work and he did not feel that value engineering was needed. He
also stated that grant monitoring was typically only research
oriented, not DER permit requirement monitoring.
Mrs. Helen Filkins stated that Dr. Courtney Hackley with Breedlove,
Dennis & Associates, Inc. impressed her more than Dr. Best. She
suggested obtaining Dr. Hackley for this type of value engineering,
if necessary. Mr. Porter suggested that Council further consider
obtaining another subconsultant at a later date.
Motion failed with members voting as follows: Mayor Salamone,
Against; Mayor Pro Tem Porter, Against; Councilman Abbott, Against;
Councilwoman Calvert, Against, Councilman Randels, Against.
There being no further business, the meeting adjourned at 7:08 P.M.
Approved this _16th day of March
ATTEST:
9 IL
Faith G. Miller, CITY CLERK
1993.
J�y Salamone, MAYOR