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HomeMy WebLinkAboutP&Z Resolution 2004-10 a. RESOLUTION 2004-1 A RESOLUTION OF THE CITY OF CAPE CANAVERAL PLANNING AND ZONING BOARD ADOPTING RULES AND PROCEDURES SUPPLEMENTAL TO THE UNIFORM BOARD RULES AND PROCEDURES ADOPTED BY THE CITY COUNCIL PURSUANT TO SECTION 2-171 OF THE CITY CODE; PROVIDING FOR SEVERABILITY, REPEAL OF PRIOR RULES, LIMITATIONS, AND PROCEDURES ADOPTED BY THE PLANNING AND ZONING BOARD, AND AN EFFECTIVE DATE. WHEREAS, pursuant to Section 2-1710), City of Cape Canaveral Code, the Planning and Zoning Board is authorized to adopt additional rules and procedures necessary to conduct Board business providing the rules and procedures are supplemental to and not inconsistent with the rules and procedures adopted by the City Council for all boards and committees conducting business within the City of Cape Canaveral; and WHEREAS, the Planning and Zoning Board desires to adopt supplemental Hiles and procedures for conducting Planning and Zoning Board meetings; and WHEREAS, the Planning and Zoning Board deems that these .supplemental rules and procedures are necessary to conduct efficient and orderly business. NOW, THEREFORE, BE IT DULY RESOLVED BY THE PLANNING AND ZONING BOARD OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, THAT: Section 1. Incorporation of Recitals. The foregoing recitals are deemed true and correct and hereby fully incorporated herein by reference. Section 2. Adontion of Supplemental Rules and Procedures. The following rules and procedures are hereby adopted by the Planning and Zoning Board: 1) Regular Meetings. The Planning and Zoning Board of the City of Cape Canaveral shall hold regular meetings at 7:30 p.m. on the second and fourth Wednesday of each month of the year. Meetings will end at 10:00 p.m. unless a majority of the Planning and Zoning Board votes to extend the meeting. Meetings shall be held at the Cape Canaveral City Hall Annex. Meetings may be cancelled by a majority vote of the Planning and Zoning Board at any official meeting. Meetings may also be cancelled by the City Manager if it is known prior to a regularly scheduled meeting that a quorum of the Planning and Zoning Board will not be present at the meeting or the City Manager determines that there is no business to present to the Board. 2) Special Meetings. Special meetings may be called by the Chairperson upon recommendation of any two Board members or the City Manager at any time. If the Board City of Cape Canaveral Planning and Zoning Board Resolution No. 20041 Page 1 of 4 0 0 determines that a site inspection is necessary or would be helpful to its deliberations a special meeting of the Board may be convened outside of the City Hall Annex. A minimum of 48 hours advance notice must be given to all Board members. 3) EmemencyMeetinEs. Emergency meetings may be called by the Chairperson or upon recommendation of any two Board members or the City Manager at any time. In case of an emergency, the 48-hour notice provided for special meetings may be waived. Such meetings shall be held at such locations deemed appropriate by the Board. 4) Agenda The agenda for each regular or special meeting shall be posted in City Hall, a minimum of 48 hours before meeting time. Agenda for emergency meetings may be handed to Board members at the time of the meetings. The agenda shall be organized by the Chairperson. Items may be placed on the agenda by any Planning and Zoning Board member, or any City Council member, or the City Manager by calling the item to the attention of the Board Secretary at least one (1) week before any regular meeting or within the 48-hour notice requirement for special or emergency meetings. The agenda shall follow the following outline: I. Call to order. II. Roll call. III. Approval of minutes of previous meeting which have not been approved. IV. New business. V. Old business. VI. General discussion. VII. Adjourn 5) Rules of Conduct at Planning & Zoning Meetings. The most current edition of Roberts Rules of Order shall be followed during any meeting of the Planning and Zoning Board. 6) Attendance. Members of the Planning and Zoning Board shall notify the Chairperson of the Board or the Board Secretary if they cannot attend a meeting. Section 3. Severability. If any section, subsection, sentence, clause, phrase, word, or portion of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, whether for substantive or procedural reasons, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions of this Resolution. Section 4. Repeal of Prior Rules and Procedures. Any previously adopted Hiles and procedures of the Planning and Zoning Board are hereby repealed in their entirety. It is the intent and purpose of this resolution to provide a completely new set of supplemental rules and procedures of the Planning and Zoning Board. This resolution shall be deemed supplemental to and in addition to any uniform rules and procedure adopted by the City Council of the City of Cape Canaveral. City of Cape Canaveral Planning and Zoning Board Resolution No. 2004-1 Page 2 of 4 0 0 Section 5. Conflicts. In the event any provision of this resolution conflicts with any rule adopted by the City Council or provided by law, the rule adopted by the Council or provided by law shall apply. Section 6. Limitations. The failure of the City of Cape Canaveral Planning and Zoning Board to abide by the policies in this resolution shall not have any adverse effect on any final decision made by a majority vote of the Planning and Zoning Board. Section 7. Effective Date. This Resolution shall become effective immediately upon its adoption by the City of Cape Canaveral Planning and Zoning Board. Resolved by the City of Cape Canaveral, Planning and Zoning Board, in a regular meeting assembled on this1�` day of OG4obe.(- , 2004. ux /Beatrice //GC/ McNeely, CHAIRPERS051 ATTEST: Susan Chapman SE RETARY APPROVED AS TO LEGAL FORM AND SUFFICIENCY FOR THE CITY YACACANAVERAL ONLY. arganese, CITY ATTORNEY City of Cape Canaveral Planning and Zoning Board Resolution No. 20041 Page 3 of 4