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HomeMy WebLinkAboutGrowth Mgmt Workshop March 2006,�s . c -,K -d004 GROWTH MANAGEMENT WORKSHOP March 3, 2006 9a.m. to 12noon 1. PLEDGE OF ALLEGIANCE 2. OVERVIEW 3. LEGAL PERSPECTIVE 4. PRESENTATION AGENDA Robert Jordan Chairman Ed Curry 15 Minutes Asst. Supt. of Facilities Svcs. Harold Bistline 15 Minutes SBBC Attorney Consultants 60 Minutes Kimley-Horn & Associate 5. BOARD DISCUSSION / QUESTIONS Robert Jordan 90 Minutes Chairman Handouts Available for the Public • Consultant's Presentation • School Board Policy 7110 — Student Accommodation Plan • School Board Policy 6145.01 — Lease Purchase Agreements — Debt. Service Ratio Presented by: Ed Curry At the 3/3/06 Growth Management Workshop OVERVIEW New School Planning Process Mandated By Senate Bill 360 The 2005 Growth Management Legislation (SB360) was signed into law by Governor Bush on 6/24/05. It is the most significant change in Florida's Growth Management laws since 1985, with legal and planning ramifications that directly impact School Boards. Among the Growth Management reforms included in the law, it requires all local governments to implement school concurrency by adopting a public school facilities element into their comprehensive plans no later than 12/1/08. Brevard's deadline is 3/l/08. Brevard Priorities Excerpts from the approved February 2002 Educational Plant Survey The Brevard County School Board has adopted a set of priorities for capital investment. These priorities, their definitions and criteria are as follows: Priority 1: Health and Safety Definition: Removing or correcting structural and environmental conditions that threaten or imperil occupants to include mandated improvements required by regulatory agencies. Criterion A: The condition has been responsible for accident/injury documented by district reporting systems. Criterion B: The condition has been noted in the district's annual Comprehensive Safety Inspection Report as a fire or life/safety hazard, or has been otherwise reported as a hazard and investigation has verified the report. Criterion C: The condition has been documented by test results, acquired via generally accepted professional practice, reporting inappropriate envirom-nental conditions for occupants. Priority 2: Maintenance and Repair Definition: Correcting conditions due to deteriorating components or materials that do not represent health or safety threats. Criterion A: The condition directly affects educational quality or the continuation of instruction. Criterion B: The condition will become a threat to health or safety. Criterion C: The condition is progressively leading to significantly increased costs. Criterion D: The condition detracts from the appearance of the facility. Priority 3: Renewal Definition: Rebuilding, replacing, or adding to existing environments by bringing them up to current standards. Criterion A: The existing environment(s) is inadequate compared to current standards. Criterion B: The age of the existing environment(s). Criterion C: The existing environment(s) date of last renovation. Priority 4: New Construction Definition: Providing additional space to address growth. Criterion A: The current student population is in excess of 115% of the permanent capacity of the schools. Criterion B: The projected student population is sufficient to maintain a membership within + or — 10 percent of the new capacity over the next five years. Criterion C: The relative ranking of the school compared to other schools in the need of additional space using the projected rate of student growth over the next five years. Criterion D: The current facility is less than the board -established student population capacity parameter for the grades/programs served. Criterion E: The use of relocatable student stations at over -capacity schools during the 1998-99 fiscal year shall be decreased by half by July 1, 2003, per F.S. Section 235.062. The Current Student Accommodation Plannini! Process Excerpts from the approved FY2005/2006 plan The Student Accommodation Plan is normally prepared by the Facility Management Services Department every spring and approved by the School Board prior to the summer break. For the past several years, the School Board of Brevard County has adopted this self -generated document as a planning tool, which compares projected student enrollment for the next school year to current school capacities. After the plan is approved, it is implemented throughout the district. 0 The information compiled in the preparation of this document comes from several different sources. Transportation Services provides the projected student enrollment for the School District and Facility Management Services provides the school capacities, permanent and relocatable, from the Florida Inventory of School Houses (FISH) Database. School Principals and Area Superintendents estimate their need for space to accommodate students based on the programs and membership projections for the following year. After the Senior Staff evaluates all the information, recommendations are provided to the Superintendent and to the School Board for approval. C1 School occupancy altematives available to the School District are: 1. Cap enrollment atprogram capacity. 2. Change school boundaries. 3. Add/ delete relocatable classroom buildings. 4. Relocate / consolidate special programs to schools with excess capacity. 5. Eliminate special programs that penalize the District relative to maximum utilization of design capacity. 6 Multi -track, extended school day or year-round school operations. 7. Floating teachers (secondary schools only). 0 This Student Accommodation Plan assumes the continued use of relocatable classroom space. If the Plan is implemented, the School District will increase the number of relocatable classroom buildings from 253 during the 2004-2005 school year to 299 for the 2005-2006 school year to accommodate student enrollment growth, program changes and the Class Size Reduction Amendment. 0 School capacities contained in this Student Accommodation Plan are based on the FISH database dated July 9, 2003, which was revised to confonn to the maximum capacities required by the Class Size Reduction Amendment (CSRA). Although the FISH database was subsequently restored to the pre-CSRA capacities until a formal rule-making process could be completed, the District is using these figures for planning purposes because we believe that when the CSRA is finally implemented in FISH, those figures will closely match the ones generated in July, 2003. Existing Interlocal Agreements between the County, 15 Brevard County municipalities and the School District must be revised and submitted to the Department of Community Affairs (DCA) for approval in March 2008. During this Interlocal Agreement revision process early decisions by the School District must be made and shared with all parties. These early decisions are: What is an acceptable level of service (LOS)? What are the boundaries of concurrency areas (CSA's)? Do we have the resources to provide an acceptable level of service? When we, the School District, answer these questions we must negotiate new Interlocal Agreements with all parties. Expect that these negotiations will eventually result in the creation of mitigation options to satisfy school concurrency. School Concurrency x A requirement that public school facilities needed to maintain the adopted level of service are in place prior to or concurrent with the impacts of new residential development. History of Concurrency * 1985 — Local Government Comprehensive Planning and Land Development Regulation Act * Mandated concurrency for: — Potable Water and Wastewater — Drainage — Solid Waste — Traffic (Roads) — Parks and Recreation — Mass Transit i 7 - Concurrency vs. Mandatory m Optional: — 1998 Legislation — Adopted by Palm Beach County m Mandatory: —2005 Legislation (S.B. 360) —Adoption by 2008 Required Documents m New legislation requires the preparation and adoption of the following documents: — Updated Interlocal Agreement — Public School Facilities Element — Capital Improvement Element — Intergovernmental Coordination Element nterlocal Agreement (ILA) n Updated Interlocal Agreement Provides framework for school concurrency Uniforni level ofservice Defined servic� area Development review proC061 School siting criteria Co -location of public facilitieli Monitoring and evaluation Data and Analysis n Student projections z Financial projections mStudent generat on rates Current/future facility needs m LOS standards a Service area boimdary(s). m GIS mapping Public School Facilities Element (PSFE) u Required new comprehensive plan element — Based on data and analysis — Uses ILA to establish goals, objectives and policies — Addresses emergency preparedness — Includes map series 6fit Element (CIE) 4 m Updated to include School b1s6itt: VIV'e- Year Capital Improvement Summary Financial Feasibility Based on Service Areas Must acWeve and maintain adopted LOS ,,,School District Five -Year Capital Facilities Plan n Financially feasible plan includes: — Projected funding availability — Projected student enrollment — Projected capacity needs — Renewal/replacement of schools Adopted level of service Utilization Review Process • Level of service standard • Capacity measures • Service area boundary • Adjacency • Availability standard • Proportionate share mitigation El Level of Service Standard n Uniform district -wide a Sets the maximum utilization Tate for schools m Utilization compares student enrollment to capacity a Tied to financially feasible capital plan a Can be tiered,to meet LOS Capacity Measures gk' 0 Capacity N Program Capacity a Modular/Portable Capacity a Core Capacity 'oncurrency by Service Area Boundaries n Boundaries may be defined by: — County/Distriet-wide (initially) — Less than County/District-wide (2013) School boundaries Census tracts Traffic analysis zones Geographicww m MaWized W"Itzation 5 ent / Contiguous Service Areas w Required when school concurrency is applied less than district -wide —Reviewed for available capacity Development impactssWed _7 Availab'i'lity Standard n A residential development may not be denied for failure to achieve and maintain the adopted level of service standard where: Adequate school facilities will be in place or under construction within three years after issuance of firtal site plan approval or the functional equivalent. "Proportionate Share Mitigation Options n Legally binding agreement with developer, local government and School Board. Can include: Donation of landfbuildings Renovation of existing school facilities Construction of permanent student stations Construction of schools in advance of the time set forth in School District's 5 year plan Financial contribution/mitigation bank A School District Focus n interlocal Agreement x Financially feasible 5 -year plan m LOS standards x Student multipliers m Service area boundary(s) m Mitigation measures County/City Focus m Interlocal Agreement n Public School Facilities Element 'n Updated Capital Improvement Element "'s Updated Intergovernmental Coordination Element • LOS standards • Service area boundary(s) • Mitigation measures March 1, 2008 m The DCA Deadline for Brevard County includes the following municipalities: Cape Caruty — h4telbourne Village Pro Cocoa — Palm Bay Cocoa Beacb — PAW Shor�s Indialaritic — Rqekledge indim Hubor Beach — Satellite Beach Malabu — Titusville Melbourne — West Melbourne Melbourne Beach .. ..... ... School Concurrency Benefits w School District aware of new residential development early in the process 0 Strong accountability and coordination x Collaborative mapping/data gathering m Objective oversight/ monitoring a School concurrency provides an "early warning system" for the School District to plan for future student growth Additional Information n Jeanne NElls, JD, AICP Jc— NUU—d A—it., LC icamemil gadclp!La net (561)213-6931 • David L. DeYoung, AlCP Kimley-Hc- wd As—iatm, Inc. david,dcyc—zr&.kim1cy-ho om (561)840-0291 • Leo Noble (561)346-0139 P Page I of 3 Brevard County (Florida) Bylaws & Policies 7110 - STUDENT ACCOMMODATION The Board recognizes the need to define the criteria for implementation of alternatives for student housing when funding for new facilities, including additions, is limited or not available. For purposes of this policy, the following definitions apply: A. Design Capacity The maximum number of students eligible to be housed at the school based upon State of Florida legislation, applied to permanent, on-site facilities scheduled on a traditional calendar. B. Enrollment Statistic The enrollment statistic used to determine percent capacity at a particular school is based upon actual SBBC students enrolled in October of the current school year whose address specifies attendance at the school in question. Elementary Schools A. The design capacity of elementary schools shall be based on maximum class sizes of eighteen (18) student stations in grades K-3 and twenty-two (22) student stations in grades 4-6. B. At 100% of design capacity, if students cannot be adequately housed in the permanent, on-site facilities, students in impacted grades are assigned and transported (if eligible) to other schools with space available in the specified grades; and/or, new boundary lines (attendance zones) are drawn redistributing students to schools with space available; and/or, temporary classrooms are provided within the constraints of available District inventory. C. At 120% of design capacity, or when the ratio of temporary classrooms to permanent classrooms exceeds .33, the elementary school will be scheduled for year round effective the next school year and all portables directly supporting classroom instruction will be relocated from the campus to address overcrowding at other campuses. D. At 100% of design capacity (on a year round schedule), if students cannot be adequately housed in the permanent, on-site facilities, students in impacted grades are assigned and transported (if eligible) to other year round elementary or other schools with space available in the specified grades; and/or, new boundary lines (attendance zones) are drawn redistributing students to year round elementary or other schools with space available; and/or, temporary classrooms are provided within the constraints of available District inventory. E. At 120% of design capacity on the year round schedule, or when the ratio of temporary classrooms to permanent classrooms exceeds .33, the elementary school will be scheduled for double sessions effective the next school year and all portables directly supporting classroom instruction will be relocated from the campus to address overcrowding at other campuses. INTERMEDIATEIMIDDLE/JUNIOR HIGH SCHOOLS AND HIGH SCHOOLS A. The design capacity of intermediate/middle/junior high and high schools shall be based on maximum class sizes of twenty-two (22) student stations in grades 7-8 and twenty-five (25) student stations in grades 9-12. B. At 100% of design capacity, if students cannot be adequately housed in the permanent, on-site facilities, students in impacted grades are assigned and transported (if eligible) to other schools with space available in the specified grades; and/or, new boundary lines (attendance zones) are drawn file://C:\DOCUME—I\gilmores\LOCALS—I\Temp\HEUOAAHI.htm 3/1/2006 Page 2 of 3 redistributing students to schools with space available; and/or, students are scheduled for an extended day; and/or, temporary classrooms are provided within the constraints of available District inventory, or, if inadequate numbers of temporary classrooms are available, within the constraints of available resources until those resources are exhausted. C. The Board does not consider year round nor double session schedules as reasonable alternatives for schools with these grade levels (7-12). D. Schools whose full-time equivalent student population falls below 500 in grades 9-12 for two (2) consecutive Fall FTE counts will be scheduled to close the next school year provided that all reasonable program and boundary changes have been implemented and the school continues to be under enrolled. REZONINGS AND FUTURE LAND USE AMENDMENTS Rezonings and future land use amendments that increase the residential density of property located within the boundary of a school that is over -capacity will negatively impact the school's ability to provide a quality education. The Board recommends that requests for such rezonings and future land use amendments be denied until the permanent capacity meets or exceeds the enrollment at all schools (elementary, middle, and high) serving the property. A. Boundaries The boundaries of a school shall be those that are approved by the Board at the time of the application for the rezoning or future land use amendment. B. Capacity The capacity of a school shall be the permanent capacity shown in the Florida Department of Education's (FDOE) Florida Inventory of School Houses (FISH) as of July 9, 2003. Capacity for additions and new schools constructed after July 9, 2003 shall conform to the Class Size Reduction (CSR) legislation. Upon revision of the FISH to conform to the CsR legislation, school capacities shall be as shown in the FISH at the time of publication of the District Student Accommodation Plan each year. FISH permanent capacity is defined as Permanent Satisfactory Student Stations times the DOE's utilization factor. C. Permanent Capacity vs Relocatable Capacity When evaluating school capacity, the capacity of the school shall be based on the permanent capacity. Relocatable capacity shall not be included. D. New Permanent Capacity Under Construction When evaluating school capacity, new permanent capacity shall be added to the existing permanent capacity of the school when a contract has been issued to construct the new permanent capacity. The capacity of a new school under construction shall not be considered until the boundaries for the new school have been approved. E. Enrollment The enrollment of a school shall be defined as the number of students shown for the current school year in the District's Final Membership Projections Report, based on the October full time enrollment survey. F. Minimal Impact Threshold It is presumed that an increase in density of one (1) residential unit will have minimal or no impact on school capacity. The Board has no objection if requests for rezonings or future land use amendment that increase the residential density by one (1) unit are approved on property located within the boundary of a school that is over -capacity. G. Senior Housing It is presumed that an age -restricted (55+) residential development will have minimal or no impactor school capacity. The Board has no objection if requests for rezonings or future land use amendments that increase the residential density of property located within the boundary of a school that is over- capacity are approved if the approval is subject to a Binding Development Plan (or equal) that restricts the residents to a minimum age of fifty-five (55) years. flle://C:\DOCUME—l\gilmores\LOCALS—I\Temp\HEUOAAHI.htm 3/1/2006 Page 3 of 3 IMPLEMENTATION FLEXIBILITY The Board provides to the Superintendent flexibility in the implementation of this policy due to extenuating circumstances subject to Board approval. The Board expects recommendations relative to this policy to be brought forward on an annual basis as a part of a student accommodation plan for the next school year. F.S. 1001.41,1013.37,1013.45 Revised 7/15103 Revised 4/12105 file:HC:\DOCUME—I\gilmores\LOCALS—I\Temp\HEUOAAHI.htm 6145.01 - LEASE -PURCHASE AGREEMENTS - DEBT SERVICE RATIO Page I of I Brevard County (Florida) Bylaws & Policies 6145.01 - LEASE -PURCHASE AGREEMENTS - DEBT SERVICE RATIO The School Board believes it is prudent to minimize the amount of debt the District has outstanding at any point in time. By State law, school districts are afforded the ability to use up to three-quarters of their total capital outlay millage for payments due under lease -purchase agreements. Based on a maximum millage of 2.0 mills the legal limit would be 1.5 mills. In an effort to maintain a balance of minimal debt, with an ability to finance necessary capital projects, the Board deems it prudent, appropriate, and fiscally responsible to set a maximum debt service ratio limit, relative to the amount of capital outlay millage for payments due under lease -purchase agreements, equal to 1.0 mill for each fiscal year. Annually, as the budget is adopted, the Board shall review the existing level of debt service ratio. Adopted 4/27/04 http://www.neola.com/brevardeo-fl/seareli/policies/po6l45.0l.htm 3/1/20?6