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Home My WebLink AboutP&Z Agenda Packet 11-18-2015PLANNING & ZONING BOARD REGULAR MEETING CAPE CANAVERAL PUBLIC LIBRARY 201 POLK AVENUE NOVEMBER 18, 2015 6:00 P.M. AGENDA CALL TO ORDER: ROLL CALL: PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the Planning & Zoning Board excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Citizens will limit their comments to three (3) minutes. The Planning & Zoning Board will not take any action under the 'Reports and Open Discussion" section of the agenda. The Planning & Zoning Board may schedule items not on the agenda as regular items and act upon them in the future. NEW BUSINESS: 1. Approval of Meeting Minutes: October 28, 2015. 2. Quasi -Judicial and/or Public Hearing: Consideration and Recommendation to City Staff Re: Site Plan Approval for the Cape Canaveral City Hall - (100 Polk Avenue) — City of Cape Canaveral, Applicant. Planning & Zoning Board Meeting Agenda November 18, 2015 Page 2 REPORTS AND OPEN DISCUSSION: ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the Planning & Zoning Board with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact the Community Development Department (321- 868-1222, ext. 15) 48 hours in advance of the meeting. PLANNING & ZONING BOARD MEETING MINUTES October 28, 2015 A Meeting of the Planning & Zoning Board was held on October 28, 2015, at the Cape Canaveral Public Library, 201 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 6:00 p.m. by Chairperson John Price. The Secretary called the roll. ROLL CALL: MEMBERS PRESENT John Price Chairperson Ronald Friedman Harry Pearson Dr. John Fredrickson Craig Kittleson Brenda Defoe Surprenant Lamar Russell Vice Chairperson OTHERS PRESENT Kimberly Kopp Assistant City Attorney David Dickey Community Development Director Patsy Huffman Board Secretary PUBLIC PARTICIPATION: None NEW BUSINESS: 1. Aonroval of Meeting Minutes —October 7.2015. Motion by Mr. Kittleson, seconded by Dr. Fredrickson, to approve the Meeting Minutes of October 7, 2015. Vote on the motion carried unanimously. 2. Swearing in of New Board Member —Brenda Defoe Surprenant. Brenda Defoe Surprenant was sworn in by City Attorney Kopp. 3. Oumi-Judicial and/or Public Hearing: Consideration and Recommendation to City Council Re: Preliminary Plat Approval, per City Code of Ordinances, Section 9846 — Bowman Consulting— Applicant - (8899 Astronaut Boulevard). Planning & Zoning Board Meeting Minutes October 28, 2015 Staff explained that the applicant is requesting a Preliminary Plat associated with the redevelopment of Cape Canaveral RaceTrac gas station located at 8899 Astronaut Boulevard. The property is zoned C-1. Mr. Price indicated he would not ask staff to address the agenda packet page by page since there is a lot of information from Fidelity National Title Insurance Company. Staff continued with report to include: Chapter 98, Article II of the City Code spells out the process by which the City will review and approve a Preliminary Plat. In general, the process consists of three steps: 1 — Staff conducts a pre-application meeting with applicant to determine if the application is adequate; 2 — Planning & Zoning Board holds a public meeting and makes a recommendation on the proposed Preliminary Plat; and, 3 — City Council holds a public hearing and takes final action on the request; reference to the importance of a letter from Mr. Pekar recommending approval to City Council; City Attorney's office has been involved in the approval process and Staff's recommendation of approval. Sarah McGowan, Engineering Project Analyst for RaceTrac, explained that she was available to address any questions from Board Members. Tom Sullivan, Attorney, explained the reason for the additional paperwork added to the agenda packet was due to the extensive Title research of the property. Board Member asked if the property Burger King occupied (next to RaceTrac) would still meet the minimum zoning requirements regarding parking, landscaping, setbacks and lot coverage if the request was approved. Staff explained the minimum code requirements would have been met at time of permitting. The change in lot coverage was also explained. Motion by Mr. Friedman, seconded by Mr. Pearson to recommend approval of the Preliminary Plat to City Council. Vote on the motion carried unanimously. 4. Ouasiludicial and/or Public Hearin: Consideration and Recommendation to Board of Adjustment Re: Sweetman Zoning Determination per Section 110-257 Code of Ordinances — George Sweetman — Applicant - (111 Pierce Avenue). Mr. Dickey presented Staff's report/photos to include: Sec. 110-257 of the City Code provides a process by which a property owner can request a determination related to the appropriate Zoning District for a use that is unusual or is not similar to any other listed use; storage and maintenance of equipment that is used as part of a commercial fishing operation; crab traps are brought to the site then cleaned and maintained; a boat is stored at the site when not in use; activity occurs during typical working hours; Staff is not aware of any outdoor lighting that would create a nuisance; adequate parking is available; a six-foot high fence surrounds the area of the parcel used for storage; the .14 acre parcel contains a single outbuilding used to store equipment/supplies; and is accessed by a driveway onto Pierce Avenue. Planning @ Zoning Board Meeting Minutes October 2g, 2015 The applicant purchased the subject parcel and the parcel immediately west (109 Pierce), which contains a multi -family structure, in August and October of 2001, respectively. In 2012, the property at 109 Pierce was sold to another party. According to the applicant, the property (111 Pierce) has been used in a similar manner since it was purchased. A number of City permits have been issued for the address since 2001. Notably, a demolition permit in November of 2001, to remove a dilapidated trailer and enclosed porch. However, the use of the property came to the City's attention and Staff determined that the use was not covered by the City Code. For that purpose, the request has been referred to the Planting and Zoning Board for a recommendation to the Board of Adjustment. Staffs report also addressed: Ser.110-257 - Unusual uses or uses not specifically permitted; an explanation of permitted trees in C-1 Zone; outside storage; Sec. 110-551 of the City Code regarding parking of boats, utility trailers, recreational vehicles; compatibility of the use of this property; and no record of any code violations. Staff recommends the Planning and Zoning Board forward its approval to the Board of Adjustment to consider the current use (outdoor storage of a boat, crab traps and the maintenance of such) of the property located at 111 Pierce Avenue be an allowed use in the C -d Zoning District. Mr. Price opened the meeting to the public. Karen West, Steven White and Dave Spain, all nearby residents, spoke in favor of the activities performed at the Sweetman residence. Discussion ensued between the applicant and Board Members reWding the fetwe; type of operation; concrete paving; drainage; parking of boats/equipment; transporting crab turps and use of chemicals when power washing equipment. Board Member asked Staff for further clarification why this use is not allowed in the Gl Zoning District, Assistant City Attorney Kopp interjected to give an explanation as follows: applicant applied for a building permit; review of the history of this property by the Building Official could not show when this use was permitted; Building Official looked at the City Code, which was unclear for this type of use in the Gt Zone, and the appropriate course of action was to receive clarification before proceeding. Motion by Mr. Kimleson, seconded by Mr. Pearson to approve Stairs recommendation to Board of Adjustment that the current use (outdoor storage of a boat, crab traps and the maintenance of such) of the property located at 111 Pierce Avenue be considered an allowed use in the C-1 Toning District. Vote on the motion carried unanimously. REPORT'S AND OPEN Di3CMION: Mr. Kittleson questioned the Board Members recommendation of an altersli a at the last meeting at being presented to City Council. Staff explained that the City Council had made a determination to no longer have alternates but instead, increase the number of Board Members Planning & Zoning Board Meeting Minutes October 28, 2015 from five (5) to seven (7) in an effort to have a quorum. Staff will address the matter further with the City Manager and Council Members. AIMM"M n i Motion by Mr. Friedman, seconded by Mr. Klnleson to adjourn the meeting at 7:06 p.m. Vote on the motion was unanimous. Approved on this _ day of 12015 Price, Chairperson Patsy Huffman, Board Secretary City of Cape Canaveral Planning and Zoning Board Meeting Date: 11/18/2015 Item No. '7 -- Subject: Request for Site Plan Approval for proposed Cape Canaveral City all located at 100 Polk Avenue. Department: Community Development CD _ Applicant/Owner: City of Cape Canaveral Summary: This request is for Site Plan Approval for the proposed Cape Canaveral City Hall building located at 100 Polk Avenue. The proposed building is located on a 1.74 acre parcel and consists of 18,517 square feet. As required by Section 110-221(1) of the City Code, any new commercial building must submit an application for Site Plan Approval and be approved prior to its construction. Section 110-223 establishes the process that must be followed. In general, the application is first reviewed by the various City review departments to determine its consistency with applicable rules and regulations. The application is then considered by the Planning and Zoning Board and a written recommendation is forwarded to the Community Development Department for a final decision. Section 110-222 of the City Code establishes criteria that must be addressed by the Site Plan Application package. Attached is a Site Plan Checklist that inventories the submittal's consistency with these criteria. The site plan indicates that a total of 73 parking spaces (69 standard and 4 accessible) will be provided. A 5 foot landscape buffer will be provided as required with a 10 foot buffer along the A1A frontage. The lot coverage includes the structure at 16 percent. Parking/sidewalks at 50 percent, and with open space representing 34 percent of the parcel. The Overlay allows for 80 percent lot coverage. The front setback is proposed to be 15 feet from the AIA right-of-way and in excess of 100 feet on the rear and sides. This is consistent with the Overlay requirements. The Community Appearance Board approved a Level 1 application on November 19, 2014. The approval was extended for 12 months to expire on October 29, 2016. When considering an application, the CAB considers a number of items, to include: whether the "plans and specifications of the proposed project indicate that the setting, landscaping, ground cover, proportions, materials, colors, texture, scale, unity, balance, rhythm, contrast and simplicity are coordinated in a harmonious manner relevant to the particular proposal, surrounding area and cultural character of the community." Included in the agenda packet is correspondence from the City Engineer, the City's Public Works Department and the City's Economic Development Director, recommending approval of the Site Plan request. Attachments: 1 — Site Plan Checklist 2 — John Pekar, P.E., memo — November 3 2015 Planning and Zoning Board Meeting Date: 11/18/2015 City Hall Site Plan Approval Page 2 of 2 3 — Jeff Ratliff memo — November 2, 2015 4 — Todd Morley memo, November 2, 2015 5 — City Hall Site Plan (Landscape, Drainage, and Hardscape) action(s): Recommend approval of the City Hall Site Plan located at 100 Polk Avenue. 11/09/2015 SITE PLAN CHECKLIST The following checklist has been prepared to assist in the preparation of a required site plan. Please see Sec. 110-222 of the City code for a complete list of site plan criteria. The drawing must be sealed and drawn to scale by an appropriately licensed design professional, no greater than one inch to 50 feet, on sheets two feet by three feet, showing the following site data: Site Plan Information: General Yes No N/A Y _ _ Size, height, number of units and location of proposed and existing structures. Dimensions. Total gross area and percentage devoted to structures, parking and landscaping. Number of units. Traffic flow diagram to include total number and size of Jparking spaces and loading zones. Density (units per acre). Location and dimension for the following areas: (If applicable) _V Park(s) JCanal(s) JWaterway(s) Boat slip(s) T:/Patsy/Site Plan/Site Plan Checklist 4/2015 ATTACH ENT SITE PLAN CHECKLIST (Continued) Page 2 of 4 Yes No N/A _ parcel _ 7 Parking _ _ Finished floors _ _ J Swimming pool(s) J_ _ Driveway(s) _ Recreation Trash ✓ Sidewalks _ _ Dune crossover(s) Other (specify) Type of enclosure for communal trash aontainer(s) _ Fire alarm and standpipe data Vicinity map 7 _ _ Location of planned landscaping Finished grades for the followin ✓ Entire _ parcel _ 7 _ _ Finished floors Streets Parking lots T:/Patsy/Site Plan/Site Plan Checklist 4/2015 SITE PLAN CHECKLIST (Continued) Page 3 of 4 Yes No N/A _ Sidewalks 10" of adjoining property Details. Sections. and Specifications: Sauare footage of building areas: Street lights f� Water and sewer 7 _ _ Paving and drainage Total under roof Re uir�ed notes' Curbs Sidewalk and sanitary sewers to be constructed to City of * Storm drains _ _ Sidewalks Engineer's seal on drawings Sauare footage of building areas: T:/Patsy/Site Plan/Site Plan Checklist 4/2015 Living Parking 7 _ _ Other (specify) Total under roof Re uir�ed notes' Sidewalk and sanitary sewers to be constructed to City of Cape Canaveral standards. T:/Patsy/Site Plan/Site Plan Checklist 4/2015 SITE PLAN CHECKLIST (Continued) Page 4 of 4 Yes No N/A 7 _ _ Water lines to conform to City of Cocoa standards. Fire alarm system to be installed and connect to City of Cape Canaveral Fire Department standards. Topographic Survey: J_ _ USC and G.S. datum plane _ _ Existing street lights Storm drainage design calculations. Coastal construction setback line, where required. Ten (10) hard copies of the drawings must be submitted with the application as well as in electronic format (.pdf). T:/Patsy/Site Plan/Site Plan Checklist 4/2035 ATTACHMENT 2 I I JOHN A. PEKAR, P.E., LLC civil b*.*4AM1C4.*ft 102 Colombia Drive Sala 207 C9peCeaaveral, FL 32920 OR Phmm 321-6133959 CeRPbom: 321-2mim Juhupeharpe@3 d— f�'.A 9%4" ,mi9oogm ate. :'l�ua Hoegge, Qv An . 32J -1q 1899 November 3, 2015 TO: Todd Morley FROM: John A. Pekar, PE SUBJECT: Acceptance of New City Hall Site Plan Our Project #: 13.0014 Following discussions with Kimley Hom and receiving verbal answers to my remaining three questions regarding the new City Hall designs; I am recommending City approval of the site plan. Please contact me if you have any questions. Thanks. --JI , -I-. John A. Pekar, P.E. JAP:rrnf cc: D. Dickey Memo TO: David Dickey Community Development Director VIA: Joyce Muse PWS Director FROM: Jeff Ratliff PWS Deputy Director DATE: November 2, 2015 RE: New City Hall Site Plan Public Works Services (PWS) Department has reviewed the site plan for the new City Hall Facility. PWS recommends that the Planning & Zoning Board recommend approval in accordance with Section 110-223. ATTACHM ENT A"ACF'VEN i 4 Memo TO: David Dickey, Community Development Director FROM: Todd Morley, Economic Development D" DATE: November 2, 2015 RE: New City Hall Site Plan I have reviewed the site plan for the new City Hall Facility. As Project Manager I recommend that the Planning & Zonmg Board recommend approval in accordance with Section 110.223. ATTACHMENT - •" L �� I .. � : ORI �. ..._ pill, � ' �� f '�� ,ate• W _ ...,. �,,, i if - = - j 1 B 111 Wo ;� a `} e �--- x c c u t Elk fp • "Mons ii S•tA T� :.y - - 4 M �I IalCli Y �e { Flag' El 90t- dip �--- x c c u t Elk W ii S•tA C :.y - - -. 4 M " c. 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