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Home My WebLink AboutP&Z Minutes 8-26-2015 (signed)PLANNING & ZONING BOARD MEETING MINUTES August 26, 2015 A Meeting of the Planning & Zoning Board was held on August 26, 2015, at the Cape Canaveral Public Library, 201 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 6:00 p.m. by Chairperson John Price. The Secretary called the roll. ROLL CALL: John Price Chairperson Lamar Russell Vice Chairperson Ronald Friedman Harry Pearson Dr. John Fredrickson Craig Kittleson Kimberly Kopp Assistant City Attorney David Dickey Community Development Director Todd Morley Economic Development Director Patsy Huffman Board Secretary PUBLIC PARTICIPATION: Wally Damey, 230 Cape Shores Circle #E, Cape Canaveral, FL 32920 1. Approval of Meeting Minutes — July 1, 2015. Motion by Mr. Pearson, seconded by Mr. Russell, to approve the Meeting Minutes of July 1, 2015. Motion carried unanimously. 2. OuasiJudicial and/or Public Hearing: Consideration and Recommendation to City Council Re: Preliminary Plat Approval — per City Code of Ordinances, Section 98-46 - City of Cape Canaveral — Applicant/Owner (100 Polk Avenue). Mr. Dickey presented Staffs report/photos. Staff pointed out the current areas with the building that was demolished, current Staff offices, which will be demolished, as well and the current City Hall building. Staff explained the plat is required to have certain information and has been verified by Staff and certified by a surveyor. Staff discussed the site plan to give background information to Board Members. A "plaza" will he paver bricked or stamped concrete and Planning & Zoning Board Meeting Minutes August 26, 2015 pedestrian oriented. Public access to AIA on Polk Avenue will be eliminated. Board felt the right-of-way area on Polk Avenue to be vacated needed to be clarified by using an "arrow" to distinguish the area more clearly. Also, a request to have full size plans to study would benefit all Board Members. The property is zoned C -l. The overall project includes construction of a new 18,517 square foot City Hall Facility located at the site of the former Community and Economic Development Facility. The proposed plat is needed to accommodate the following: • Inclusion of vacant parcels to the north, • The developed parcel to the east (1 10 Polk Avenue), and • Vacated portion of the Polk Avenue right-of-way. Resolution No. 2015-10 was approved by City Council on August 18, 2015, vacating this portion of Polk Avenue right-of-way. Chapter 98, Article II of the City Code spells out the process by which the City will review and approve a preliminary plat. In general, the process consists of three steps: 1. Staff conducts pre -application meeting with applicant to determine if application is adequate. This was done through the Development Review Committee. 2. Planning and Zoning Board holds a public meeting and makes a recommendation. 3. City Council holds a public hearing and takes final action on the request. The plat process consists of the preliminary and final plat, both of which require Planning and Zoning Board and City Council review. Section 98-41 of the City Code outlines the required information that must be submitted as part of the application of preliminary plat approval to include: a) A completed application b) Topographic survey c) Aerial photograph of the tract d) Filing fee (has been waived) e) Current title opinion City Engineer John Pekar has recommended approval. Discussion ensued about green space/landscape requirements; preserving some of the trees currently on-site; the site plan process; stormwater; vaults and their location. Staff addressed the agenda packet page by page per Board's request. Staff recommends that the Planning and Zoning Board forward its approval to the City Council. Planning & Zoning Board Meeting Minutes August 26, 2015 Discussion ensued between Board Members and Staff to include an estimated time for the project to be complete (January 2017); funding; the Library parking lot, parking will increase; no increase in taxes for the Residents and how the current City Hall will be utilized. Mr. Price opened the meeting to the public. Mr. Damey wanted to know the life of the building to which Mr. Morley responded 100 years. He asked what the setbacks are to which Staff responded 15 feet and whether there was any consideration to expanding the lanes of AIA. Staff indicated the plan was to make improvements, not expand. Motion by Mr. Friedman, seconded by Mr. Pearson to recommend approval to City Council. Vote on the motion carried unanimously. REPORTS AND OPEN DISCUSSION: Mr. Kittleson explained the rules for vacation rentals and the need to put further restrictions in the City Code; how to enforce the rules; reaching out to other jurisdictions and how property values are being affected. Mr. Price asked Assistant City Attorney Kopp for direction to which she replied that Board Members could direct Staff to research this issue and make recommendations. Mr. Friedman spoke of losing revenue and recommending to City Council to hire additional staff to help with this issue. Mr. Friedman suggested stricter enforcement and additional fines. Motion by Mr. Friedman, seconded by Mr. Pearson to adjourn the meeting at 6:44 p.m. The vote was ummir=s. day of w'tgL.XC , 2015. Patsy Huffman, Secretary