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HomeMy WebLinkAboutMinutes 04-02-1992 Workshop o a CITY COUNCIL WORKSHOP MEETING April 2,, 1992 A Workshop Meeting of the Cape Canaveral City Council was held on April 2, 1992, at the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 7: 30 P.M. by Mayor Joy Salamone. Members Present Joy Salamone Mayor Andy Kedzierski Council Member Rocky Randels Council Member Members Absent John Porter Mayor Protem Ann Thurm Council Member Others Present Ed Spenik City Manager John Kancilia City Attorney Deborah Haggerty Deputy City Clerk 1. Fire Department Re: Workers' Compensation and Audit Mr. Spenik explained an increase in workers' compensation insurance costs due to two substantial claims. He explained that insurance costs for the remainder of this year would exceed the budgeted amount of $10, 000; therefore, the Fire Department has been requested to forgo $8, 000 previously budgeted for the purchase of capital equipment. Mayor Salamone cited Amendment No. 1; a financial agreement between the City and Port Canaveral whereby the costs of Fire Department audit compliance are equally shared by both parties. Mayor Salamone noted that Port Canaveral had made no effort to comply with said agreement, and she noted concerns regarding the City's continued participation. Mayor Salamone further requested that the review of capital expenditures be put on the agenda for the next workshop, and a review of Amendment No. 1 be placed on the agenda for the next regular meeting. 2 . Discussion Re: Revolving Loan Fund--Briley, Wild and Assoc. Mr. Scott Spooner responded to a series of questions from the council regarding the City's participation in the State Revolving Loan Fund. Mr. Spooner explains circumstances as to why the City will not be eligible for enrollment until the 1994-95 fiscal year. Discussion followed. Mayor Salamone initiated discussion regarding population report discrepancies, modification of comprehensive plan, plant expansion, flow meter readings and the use of inaccurate data. Mr. Spooner responded to inquiries regarding the differences between anaerobic and aerobic sludge, and further explained "A" and "B" sludge classifications. Mayor Salamone initiated discussion regarding recent engineering fees. She noted concern and requested clarification of excessive fees. Mr. Kedzierski noted that the engineering firm of Briley, Wild and Associates was becoming too expensive for a small City such as Cape Canaveral. Mayor Salamone requested that an evaluation of the engineering contract with Briley, Wild and Associates be placed on the agenda for the next regular meeting. City Council Workshop Meeting April 2 , 1992 Page 1 of 5 Pages 0 o 3 . Proclamations Mayor Salamone read the Keep Brevard Beautiful and Trash Bash proclamation as the events were to be held on April 4, 1992 . The remaining two proclamations were to be placed on the agenda for the next regular council meeting. 4 . Discussion Re: Vacancy on Planning and Zoning Board Mayor Salamone noted such interviews would be conducted at the next regular meeting. 5. Second Reading Ordinance 2-92 Amending Chapter 351, Personnel Policy to Establish Closed Promotional Vacancies and Open Recruitment; and to Change all References of City Clerk to Personnel Director in Sections 1 through 20 Mayor Salamone read Ordinance No. 2-92, and requested this item be placed on the agenda for the next regular meeting. 6. Rockledge Water Reuse Funding--Cocoa Bond Issue Mr. Spenik has referred this item to the City Attorney. Mr. Kancilia initiated discussion on the Cocoa Bond Issue. 7 . Canaveral Fisherman Supply--Wastewater Spill 3/13/92 Mr. Spenik noted a wastewater spill at Port Canaveral on 3/13/92 . He further explained this spill was not due to any negligence on the City's part, however, the Department of Environmental Regulation was notified due to the size of the spill. Mr. Abbott, Public Works Director, explained the need for City intervention as the spill nearly contaminated the waterway. 8. Space Coast League of Cities Meeting Announcement 4/13/92 Mr. Spenik noted this host dinner would be held at the Cape Sierra Restaurant. 9. Brevard County--1992 Household Hazardous Waste Roundup Mr. Spenik noted that all household hazardous waste could be deposited at the collection site located at Ames Plaza in Merritt Island on 4/16/92 . 10. Cherie Down Lane--Request for Retro-Fit of Sewage Cleanouts Mr. Spenik explained that the plastic was exposed on the sewage cleanouts located on Cherie Down Lane. He further explained that Cherie Down Lane is a private road, therefore limiting the City's capabilities. Mr. Abbott, Public Works Director, is working with Mr. Newman, Vice President of the Homeowners Association, regarding this problem. 11. Sewer Manhole Facility--Richardson Property, Canaveral Blvd Mr. Spenik explained the City is not involved in this issue. This is a matter between the title company and the owner. 12 . Port Canaveral Flow Meter Mr. Spenik explained the need for replacement of the flow meter located at Port Canaveral; the expense not to exceed $17, 500 to be reimbursed by Port Canaveral Authority. A change order will be given to McMann Construction Co. for the work. He further noted the need for audible alarm systems on Lift Stations 1 and 4 . The City would incur costs of $2 , 400 for such alarms. Port Canaveral City Council Workshop Meeting April 2, 1992 Page 2 of 5 Pages o C is to reimburse the City for the cost of meter repairs. Mr. Spenik is to initiate a contract, agreeable to both the City and the Port. 13 . Scope of Services for Wetlands Study Mr. Spenik noted that the cost of this study should be under $3000 He further noted that Mr. Abbott, Public Works Director, is in charge of this review. 14 . Proposed Ordinance No. 3-92 Amending and Renaming Chapter 301, Per Diem and Travel Expenses of Public Officers, Employees and Authorized Persons Mr. Spenik explained the need for a revised travel policy, one that more closely resembles state statues. He suggested Ordinance No. 3-92 . This item is to be placed on the agenda for the next regular meeting. 15. Proposed Ordinance No. 04-92 Amending Section 662 . 01 Concurrency Management Systems and Section 667 . 07 To Provide for the Participation of. the St. John's River Water Management District in concurrency Evaluation for the Purpose of Evaluating Impacts on Wetlands Mr. Spenik explained the need for intervention by St. John's river Water Management to establish wetlands within City Boundaries. Proposed Ordinance No. 04-92 is to be placed on the agenda for the next regular meeting. 16. Proposed Ordinance No. 05-92 Sewer Impact Assessment--Chapter 535 (To Change Ordinance No. 06-91. ) Mr. Spenik explained the need for a more specific sewer impact assessment schedule. Discussion followed regarding commercial versus residential sewer impact assessments. Proposed Ordinance No. 05-92 is to be placed on the agenda for next regular meeting. 17. Proposed Ordinance No. 06-92 Revise Chapter 657, Section 675. 10 Burial of Trash and Natural Cover and Sections 675. 19 Burial of Trash, Rubble, or Other Debris Mr. Spenik explained the need for a revised ordinance that specifically addresses burial of trash. This item is to be placed on the agenda for the next regular meeting. 18. Discussion Re: Rockwell International Community Spirit Award and Request for Donation of Four Tennis Cards It was the consensus of the council to donate four tennis cards and four t-shirts to Rockwell International, for use in their company picnic. Mr. Spenik noted that Rockwell would be presented a de- littering community spirit award at the next regular meeting. 19. Ad Hoc Committee Meeting--Scrub Jays Mr. Spenik commented on theimportance of scrub jays as they are an endangered species. Mayor Salamone inquired as to any protected areas in the City. 20. Discussion Re: Traffic Concurrency Update Mr. Spenik requested council to direct all inquiries, comments or input to the consultant representing Transportation Consultant Group. This item is be placed on the agenda for the next workshop meeting. City Council Workshop Meeting April 2 , 1992 Page 3 of 5 Pages Q 0 21. Life Guard Contract for 1992 $7,467 Mr. Spenik noted it was time to renew the Life Guard contract for 1992. He further drew attention to reduced service fees. Mr. Randels explained that the 1992 contract fees are less as said contract is valid for a shorter period of time. 22 . Discussion Re: Compensatory Time (Draft Policy) Mr. Spenik offered a proposal for an alternative accumulation of compensatory time. He requested additional time to complete his study. 23 . Volunteer of the Quarter Mayor Salamone requested this item be given first priority, and be placed on the agenda for the next regular meeting. 24 . City Attorney Update--Litigation Conflicts of Interest Mr. Kancilia initiated discussion regarding several conflicts of interest. Mr. Kancilia further requested a consensus from council to refer said cases to another firm. 25. City Attorney Update--Report on Cherie Down Lane Mayor Salamone noted that this item had been previously discussed. 26. Easement--Jackson Avenue and AlA Mr. Spenik explained this easement can be given to the City. He further noted that this matter has been turned over to the City Attorney. 27. Review Capital Expenditures 1992 Mr. Spenik noted that the Finance Director would be present at the next workshop meeting to present an overview of the City's current financial status. This item is to be placed on the agenda for the next workshop meeting. 28 . Future Sewer Plant Operation with Port Canaveral--Franchised Service or Special District Mr. Spenik cited the need for a formal agreement with Port Canaveral, either through a franchise or a special district agreement. This City Attorney is to research this matter, along with Burton Associates, the City's travel advisor. 29 . Federal Emergency Management Agency (FEMA) Mr. Spenik explained that the 1990 floodplan is incomplete. Mr. Morgan, Building Official, suggested Chapter No. 624 be modified and Chapter 668 should be repealed. Mr. Spenik noted this matter should be turned over to the Planning and Zoning Board for further review. 30. Full Cost Accounting of Solid Waste Mr. Spenik explained advertising requirements on full cost accounting of solid waste. He referred to the 1/4 page advertisement that was published in the Florida Today Newspaper. 31. Request for Education/Training Mayor Salamone noted this item was a moot point, referencing to proposed Ordinance No. 03-92 . City Council Workshop Meeting April 2, 1992 Page 4 of 5 Pages a a 32 . Brevard County Access Management Guide Mr. Spenik explained that Brevard County had strict guidelines regarding access of roadway into major highways. He further noted that the City would not be greatly impacted. 33 . Monthly Activity Reports Mayor Salamone requested this item be placed on the agenda for the next regular meeting. Discussion: Mr. Spenik cited information regarding a meeting of 2/26/92, the topic being a sand transfer facility. Mr. Robert Quinn, resident of Cape Canaveral, addressed the council requesting approval for permitted scavenging. Discussion followed. Mayor Salamone stated she would research the matter, and attempt to offer variable alternatives. She further requested Mr. Quinn to attend the next workshop meeting. There being no further business, the meeting adjourned at 9: 56 P.M. t3-L&/'1 Deborah Haggerty Deputy City Clerk • City Council Workshop Meeting April 2 , 1992 Page 5 of 5 Pages