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HomeMy WebLinkAboutMinutes 01-31-1991 Workshop 0 o CITY COUNCIL WORKSHOP MEETING JANUARY 31, 1991 A Workshop Meeting of the Cape Canaveral City Council was held on January 31, 1991, at the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 7: 30 P.M. by Mayor Joy Salamone . Members Present Joy Salamone Mayor Andy Kedzierski Council Member Ann Thurm Council Member Rocky Randels Council Member Others Present Ed Spenik City Manager Jim Theriac City Attorney Jan Leeser City Clerk Members Absent John Porter Council Member 1 . Discussion Re: 1989-90 Annual Audit Report Mr. Gene Bjerning, of the City 's auditing firm of Dobson, Jones, Duffey and Rosenfield, introduced the other members of the firm who were in attendance: Ms. Marilyn Switchkow, Ms . Sydni Tangrow, and Ms . Lark Janes . Ms . Janes extended her thanks to the Cityy staff for their cooperation duringthe audit. She then P proceeded to explain the charts she had distributed and to review the entire audit . She noted that the City had received an unqualified opinion which is the best opinion they could receive. Ms . Janes answered specific questions of _ the Council Members . - Mr. Gene Bjerning suggested the City consider a contract compliance review of the Fire and Sheriff Department contracts, in accordance with FS 189 . He explained this should be done since the City will be receiving ad valorem tax money to support these contracts . Some of the Council Members voiced concern over this type of review being conducted . Mr. Bjerning would first prepare a scope of work prior to approval . Discussion followed. Agenda approval of the audit and authorizing Dobson & Company to prepare a scope of work for the contract review. 2 . Finance Director 's Report Mr. Bennett Boucher, Finance Director, reviewed the report which is attached hereto and made a part hereof by reference . At this time, Mayor Salamone called for a five-minute recess . 3. Discussion Re: Trim Calendar (Budget) Mr. Spenik inquired if there were any specific items the Council wished to have incorporated into the budget adoption schedule. Mr. Randels requested that the Capital Improvement Element be an ongoing part of the budget process . City Council Workshop Meeting January 31, 1991 Page 1 of 4 0 0 4 . Ordinance No. 1-91 Establishing and Imposing Ad Valorem Tax for Fire/Rescue Services (First Reading and Public Hearing on 2-5) 5. Ordinance No. 2-91 Establishing and Imposing Ad Valorem Tax for Police Protection (First Reading and Public Hearing on 2-5) Mayor Salamone explained that these Ordinances were to implement the taxes approved by the referendum vote last November. Agenda both items for Tuesday. 6 . Ordinance No. 3-91 Amending Chapter 626, Life Safety Code, by Adopting 1985 NFPA #101 Code ( First Reading and Public Hearing on 2-5) Mr. Spenik advised that the City needed to adopt the 1985 Life Safety Code. Discussion followed . Agenda this item for Tuesday. - 7 . Discussion Re: Resolution Supporting Legislation Regarding Assessment of Ad Valorem Taxes 8 . Discussion Re: Resolution Supporting Legislation Regarding Release of Persons Arrested for DUI Mayor Salamone explained that both of these items were sponsored by the Space Coast League ' of Cities . Discussion followed . Agenda both items for Tuesday. 9. Discussion Re: Adopting-Certain Street Names by Resolution Mr. Spenik advised that this was a request of Brevard County so the street names could be -included on the County maps . Dis- cussion followed. Agenda this item for Tuesday. 10 . Discussion Re: No Name Street Mayor Salamone explained that Commissioner Karen Andreas had contacted her •regarding naming the street that is the extension of North Orange Avenue into "No Man 's Land. " Discussion followed. Mayor Salamone suggested the street_ be named Challenger. No action required on this item. 11 . Discussion Re: Patriot 's Day Parade Mayor Salamone reported on the progress on the plans for the parade . She requested Council authorize a $1 , 000 expenditure for the event. Discussion followed . Agenda this item for Tuesday. - 12. Discussion Re: Displaying American Flags Mayor Salamone suggested the City display their American Flags along AlA for the month preceding the Patriot 's Day Parade, in honor of the troops in Dessert Storm. Council Members concurred . No action required on this item. 13 . Discussion Re: Proposed Brevard County Referendum; Criminal Justice Tax Mr. Randels reported on the proposed Brevard County Referendum. No action required on this item at this time. City Council Workshop Meeting January 31, 1991 Page 2 of 4 i V O 14 . Discussion Re: Requesting the Legislature to Continue Funding the Florida Institute of Government Mr. Randels reported that the legislature was going to cut funding to the Institute of " Government, which would affect the training many City employees receive . Discussion followed. Agenda a Resolution on this item for Tuesday. 15. Discussion Re: Return of Seized Vehicle, 1985 Chevrolet Mini-Van Mr. Spenik advised that a $10, 000 lien had turned up in another state on the vehicle the City was planning to get title to. Discussion followed . No action required at this time. 16. Discussion Re: Clarification of Section 662. 05, Concurrency Management System Mr. Theriac advised that this section of the Code was confusing and requested clarification— as to the intent when adopted . Discussion followed. Council Members concurred that the intent was that any development that generates 21 or more trip hours must secure a traffic impact study conducted by an independent company. No action required on this item. 17. Discussion Re: Amending Chapter 701, Animals Controlled Mr. Spenik requested Code Chapter 701 be amended so that an appeal can be made only to the Courts and not to the Code Enforcement Board . Discussion followed . Agenda an Ordinance on this item for Tuesday. 18 . Discussion Re: Amending Zoning Regulations, Section 640 . 13, RPUD Procedure for Approval of a Preliminary Development Plan Mr. Spenik requested this item be withdrawn from the agenda. 19 . Discussion Re: Adoption of Emergency Management -Plan- Several Council Members complimented Mr. Spenik for the Emer- gency Management Plan which-had been prepared . Mr. Spenik noted that thestaff members had _assisted with the formulation of the plan. Discussion followed. --Agenda this item for Tuesday. 20. Discussion Re: North Atlantic Avenue Road Study Mr. Spenik recommended the City work with the Port Authority and request the County to prepare a study for improvements to North Atlantic Avenue . Discussion followed . Agenda this item for Tuesday. 21 . Discussion Re: Traffic Pattern Problem Mr. Spenik advised that there was a safety problem with the traffic at the Cape Canaveral Post Office. He presented a proposal for installing drop boxes across the street from the post office . It was pointed out that this was private property and City funds should not be utilized to improve private property. Discussion followed . Agenda a Resolution for Tuesday requesting the Postal Service to correct the traffic safety problems . City Council Workshop Meeting January 31 , 1991 Page 3 of 4 0 0 22. Discussion Re: Stormwater Management Mr. Spenik advised that the problem of stormwater management in the City has not been dealt with. Discussion followed . Agenda this item for further discussion at the next Workshop Meeting. 23. Discussion Re: FPL Rate Increase Mr. Spenik distributed information regarding the FPL rate increase . No action required...on this item. 24. Discussion Re : City Manager 's Request to Change Pension Eligibility 9 Y Mr. Spenik advised that an employee was not fully vested in the City' s Pension Plan until after ten years service. He requested that the 7% that the City would contribute to pension plan for him be contributed to the ICMA plan instead. Discussion followed; Mr. Theriac was directed to research the matter prior to Tuesday' s Regular Meeting. 25. Discussion Re: Combined Port and City Workshop 1/25/91 Mr. Spenik noted that he -was working with the Port on the combined- meeting and it was being proposed for sometime in April. No action required on this item. 26. Discussion Re: Commercial Drivers License Workshop Mr. Spenik advised that several City employees had taken the Commercial Drivers License test. No action required on this item. 27. Discussion Re: Recycle Center for Telephone Books It was suggested that a recycle center for telephone books be placed on the Library parking. lot . Discussion followed . It was the consensus of Council that this was a good idea. No action required on Tuesday. 28. Discussion Re: Letter of Appreciation from BCC Terraphile Society Mr. Spenik reported on the letter of thanks received from BCC regarding use of the City' s • chipper and two City employees who operated= it. Mr . Spenik was instructed to write -a - Letter of Appreciation to Mr. Chris Kulac and Mr. Donald Evans . 29. City Manager 's Report Mr. Spenik advised he had no further items to report on. Because _of the lateness of the hour, Mayor Salamone requested Council -Members hold their discussion items until the Regular Meeting.` There being no further business, the meeting was adjourned at 10:05 P.M. 411/11t)-'/J494-1-4 net S . Leeser ity Clerk City Council Workshop Meeting January 31, 1991 Page 4 of 4 —'t 1 i i ;w 'T (0 j.,, , t A 51 i. t .�, i'by of +,)Ali 7 t,: 6,V u ,''l 6t:lk� g-40e 42).4iii . � � City of Cape Canaveral ' '_•f ,��hiti ;� �_ ` a4 105 POLK AVENUE • P,O. BOX 326 ( dl - .\ &� ,? > .010Irh1 �._.r it CAP[ CANAVERAL, FLORIDA 32920 S, . f:_' 4 !l1+ ii TELEPHONE 407/783-1100 v :`i , FAX 407/799-3170 t' ' ^f,.',C' CITY OF • 4.4'.74k .. ' CAPE CANAVERAL rF{t i �,,G'®' 04,, . y �' � � January 28, 1991 v !til t,, z f, 1 fi-r•� vde s� a`,'4i '' MEMORANDUM f � ' �y ' i, To: Mayor & City Council From : Bennett Boucher, Finance Director/ RE: QUARTERLY FINANCIAL REPORT The following is an overview as to the status of each governmental fund through the first quarter beginning . October 1, 1990 and ending December 31, 1990. GENERAL FUND REVENUES : Anticipated revenues for the fund are basically within projected ranges with the exception of State Shared Revenues , Building Permits, Site Plan Reviews and Fines & Forfeitures. The State of Florida recently revised it ' s revenue estimates for. the Half-Cent Sales Tax , Cigarette Tax , Municipal Gas Tax and . 02 Cents Cigarette Tax, which will result in approximately Twenty Thousand Five Hundred Dollars ($20, 500. 00) in lost revenue to the City. With recessionary pressure on the economy , Building Permits and Site Plan Review Fees are down 70% over the same period last year. Since 1987 , the collection of Fines & Forfeitures has been on a constant decline. This year is no exception , with a 34% decrease in fines collected over the same period last year . jt .r EXPENDITURES : The use of Contingency, Cash Forward and Savings from the new health insurance contract will enable the General Fund to absorb lost revenues and unanticipated expenditures incurred thus far. _ Oil prices and inflation have retained stability for the quarter and have yet to impact the budget. Attachment to Council Workshop Minutes of 1-31-91 Page-1 of 2 PRINTED ON RECYCLED PAPER O O Mayor & Council - Quarterly Financial Report Page 2 January 28, 1991 POLICE EDUCATION FUND : Funds are collected from the issuance of traffic citations to provide training for. Law Enforcement personnel . Collections are 18% less than the same period last year . The fund continues to accumulate from subsequent years with a cash balance of Ten Thow;and Five Hundred Seventy-Eight Dollars ( $10, 578. 00) . FIRE PROTECTION FUND: Impact Fees are collected to repay the General Fund for the cost of Aerial Fire Truck . Tees collected this quarter come to Four Hundred Thirty--Five Dollars ( $435. 00) . LIBRARY FUND : Ad Valorem Taxes collected this quarter- are as anticipated. Funds are used to repay the General Fund for the construction of the Library. BEAUTIFICATION FUND : Ad Valorem Taxes collected this quarter are as anticipated . Cash Forward from 1989- 90 Fiscal Year of Fifty Four Thousand Eighteen Dollars ( $ 54 , 018 . 00 ) will pay for the cost of the Washington Avenue Park Project and will not have an impact on this year ' s projects. STORMDRAINAGE FUND : Debt Ad Valorem Taxes collected this quarter are as anticipated . Funds are used to repay the 1966 General Obligation Bond Issue. SEWER ENTERPRISE FUND REVENUES : Utility Operating Income and Interest Income are within projections , with the exception of Sewer Assessment Fees which are down 77% over the same period last year. EXPENDITURES : Cash Forward, Contingency and Savings From the new health insurance contract will offset additional expenses for overtime , chemicals and capital improvements to the plant recommended by the Department of Environmental Regulation and Professional Plant Operations. • OVERALL VIEW CO In conclusion , the first quarter of the fiscal year has resulted in some revenue loss and some unanticipated expenses which we can incorporate at this time , the uncertainty of world affairs and the economy may yet have an impact on this year ' s budget. BB/ab