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HomeMy WebLinkAboutMinutes 04-28-1988 WorkshopCAPE CANAVERAL CITY COUNCIL WORKSHOP MEETING APRIL 28, 1988 A Workshop Meeting of the Cape Canaveral City Council was held on April 28, 1988, at the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. Mayor Lee called the meeting to order at 7:30 P.M. Members Present Pat Lee Mayor Bob Hoog Mayor Pro Tem Jeff Kidd Council Member Steve Miller Council Member' Rocky Randels Council Member. Others Present Leo Nicholas City Manager Jim Theriac City Attorney Jan Lesser City Clerk 1. PRESENTATION BY YWC - EVALUATION OF WASTEWATER TREATMENT PLANT Mr. Ron Lawson and Mr. Les Philips of YWC gave a report on their evaluation of the Wastewater Treatment Plant. A copy of their written report is attached to these minutes and made a part hereof by reference. They noted that the Wastewater Treatment plant is in compliance with State and Federal Regulations. They further noted that the level of training of the operators in the area of maintenance needed to be addressed. Their recommendation was that a micro -computer be purchased to keep track of the maintenance. Agenda this item for the next workshop meeting. 2. ORDINANCE N0. 6-88 CHANGING THE LAND USE (REZONING) FROM C-1 TO M-1 PARCEL 756 FAR CL 804 AND THE NORTHEAST 75' OF PARCEL 755 SECTION 15 TOWNSHIP 245, RANGE 37 E (FIRST READING AND PUBLIC HEARING ON 5-3) Agenda this item for Tuesday night. 3. DISCUSSION RE: DESIGN OF COLUMBIA DRIVE (PUBLIC INPUT ON City Manager Nicholas distributed a sketch depicting the layout of the number of parking spaces for each building. He also advised that notices were sent to all property owners notifying them that the item would be discussed on Tuesday night. Discussion .followed. It was the consensus of Council that on -street parking should not be allowed on Columbia Drive because in other areas of the City parking on City right-of-way is not allowed. Council suggested the following road configuration: two 18' lanes, an 8' median and.2 feet of curbing on each side. Agenda this item for Tuesday night. 4. DISCUSSION REt AWARD OF DESIGN WORK FOR COLUMBIA DRIVE Discussion was held on the proposals received from Briley, Wild and Associates and M 6 K Drafting for the design work on Columbia Drive. Mr. Nicholas advised that if the design work was awarded to M S K Drafting$ the Requeat for Proposals be included in the contract. Agenda this, item for Tuesday. CITY COUNcm WORKSHOP MMTM APRIL 28, 1988 PAGE 1 OF 3 5. DISCUSSION RE: CANAL DRAINAGE STUDY Discussion was held on the proposal from Briley, Wild and Associates to conduct a study on the drainage canal. Mr. Nicholas advised that the drainage canal was in bad need of some attention - either cleaned or culverted - and that it would be advantageous if it could be done at the same time the sewer line adjacent. to the canal is revamped. Discussion continued on financing of the study and of the proposed work. Mr. Nicholas will investigate if the drainage canal is considered part of the 1966 Storm Drainage. This item will be placed on the agenda when Mr. Nicholas has further information to present. 6. DISCUSSION REt GARBAGE COLLECTION REPORT Mr. Nicholas distributed his report on the garbage collection, which is attached hereto and made a part hereof by reference. Agenda this item for the next workshop meeting. 7. DISCUSSION RE: FINANCING LIBRARY CONSTRUCTION Mr. Nicholas advised that the City would have a $235,000 shortfall in revenue from the tax monies collected this fiscal year. He noted that the City could finance this amount out of the reserve funds. Discussion followed regarding the possibility of obtaining financing from a local lending instutition. Mr. Nicholas will investigate and report back at the next workshop meeting. 8. DISCUSSION RE: AUTHORIZATION TO PURCHASE TRACTOR AND MOWER Mr. Nicholas explained that the City needs to purchase a tractor and bush -hog for the Street Department. He noted that the one they currently use would be kept for sweeping the bike paths. He further noted that the City could use the new tractor and bush -hog for lot mowing. Mr. Nicholasexplained that the auditors had advised that the equipment could be purchased with the local option gas tax money. Agenda an item to authorize the advertising of these items on Tuesday night. 9. DISCUSSION RE: SUMMER RECREATION PROGRAM Mr. Nicholas reported the City had looked into the possibility of leasing a 15 passanger van or purchasing a used Bluebird bus. Discussion followed on cost of insurance. The staff was directed to research the possibility of using the church owned bus. Agenda this item for Tuesday. 10. CITY MANAGER'S REPORT Mr. Nicholas recapped his City Manager's report which is attached hereto and made a part hereof. DISCUSSION Discussion was held on the Beautification Board's duties and responsibilities. Vice -Chairman of the Board, Alicia Brittain, distributed a memorandum to the members of the Council regarding replacing theLandscape/Gardener. Ms. Dorothy Trillivan addressed the Board regarding problems on Lincoln Avenue. CITY =CIL WOM(SROP MEETING APRIL 28, 1988 PAGE 2 OF 3 There being no further business, the meeting was adjourned at 10:05 P.M. ® ® gaQisy Gf� YWC Sa 11-w. Inc. April 22, 1988 Mr. Bennett C. Boucher Financial Director CITY OF CAPE CANAVERAL - 105 Polk Avenue Cape Canaveral, Florida 32920 Dear Mr. Boucher: Project 24101 YWC SOUTHEAST, INC, is pleased to submit this letter report documenting our evaluation of the City's maintenance management system. On Tuesday, March 15, 1988, Randy Musgrove and I visited the Cape Canaveral Wastewater Treatment facility and the following observations were made while reviewing the maintenance management system: o Maintenance records including equipment data, are maintained on 3" x 5" standard index cards and stored in a small wooden box. o inventory control/spare parts are minimal. Basic spare parts (e.g. fuses, nuts and bolts are not readily available). o Preventive maintenance tasks are not performed on a regular scheduled routine. For the most part these tasks are performed at the discretion of the maintenance foreman. After work is completed it may not always be recorded. 0 Work orders are written on non-standard memo like forms. o Maintenance procedures are incorporated into the plant operations manual which was prepared by the city's' consulting Engineers.. o Maintenance personnel are presently using a small area adjacent to the old digester for a maintenance shop which has limited access and limited floor space. YWC Soulheasi. Inc. • 500 Sugar Mill Road • Suile A-260 • All -ma. G—gla 30350 • (404( 6426575 Mr. Bennett C. Boucher Page Two o The City has two trucks used for maintenance that are equipped with utility type body. No tools or spare parts are kept on these vehicles. o Maintenance personnel are for the most part "self-taught" they have attended very little formal training in areas that are specific to preventive maintenance or equipment repair. SUMMARY The primary need of the maintenance personnel at the wastewater treatment facility is organization of the maintenance program. Therefore, the follwoing recommendation are made to accomplish task. RECOtM1ENDATIONS 1.0 Purchase and install a microcomputer and software that will allow maintenance personnel to organize there maintenance program. The software should include the following features: Manufacturer List Vendor List Parts and Equipment Location List Labor Definition Equipment Inventory Parts and Material Inventory Maintenance Task Cade Definition Equipment Maintenance Definition Inventory Transactions Stock Status Reports Elapsed Time Meter Logging. Work Order Generation .Printing Work Orders Completed Work order Acknowledgment Logging.`. Monthly cost Reports Enter Sub -Contractor services 12 -Month Preventive Maintenance Labor and Materials Forecast Equipment History Management YWC Southeast, Inc. • 500 Sugar Mill Road • Suliu A•260 • Atlanta, Gaorgla 30350 • (404( 642.6575 Mr. Bennett C. Boucher Page Three 2.0 The two maintenance vehicles should be evaluated for there mechanical condition to determine if they should be repaired or replaced. These maintenance vehicles should be stocked with sufficient tools and small spare parts that will allow maintenance personnel to make minor repairs. This will reduce unnecessary trips for spare to and stools mand provide enmobile maintentance services o 3.0 A more suitable location should be selected for the maintenance shop. The two main factors in selecting a new location are ease of access and ample floor space to allow for a more safe and efficient work area. The city should determine the extent of major repairs (e.g. pump rebuild) and purchase the necessary shop equipment and tools. 4.0 The city's maintenance personnel should attend classes specificallyted for byithenance FloridarWaterlThere and Pollution Control Operators Association that specialize in maintenance. The Treeo Center in Gainesville, Florida offerclasses.. in maintenance.. There are some equipment manufacturers that will arrange to conduct classes at your facility on equipment. If you have any questions please do not hesitate to call me. 12A/Cape YWC S..11t et. Inc. • 500 Sugar MITI Road • Sulle A-260 • Atlanta, Geotgla 30350 • )404) 6426575 r - � ': tllii, City of Cape Canaveral 106 POLK AVENUE . P.O. BOX 326 CAPE CANAVEML. FLORIDA 32920 TELEPHONE 206 ]82.1100 April 15, 1988 M E M O R A N D U M �1 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: GARBAGE COLLECTION REPORT Talked with Jim Gillean of Western Waste about several topics pertaining to garbage collection and to our contract with Western Waste.. A brief run-down on what we discussed consists of: (1) Changing hours of pickup: the Council had discussed possibly amending the Contract to give .Western Waste more latitude in hours of pick-up. The Contract currently sets limits of 7:00 A.M. and 6:00 P.M. in residential areas; there are no limitations on pick- up in commercial and industrial areas. Western Waste would like more liberal residential pick-up hours, especially in summertime, but did not make any suggestions. They will live with what hours the City sets. (2) Utilizing plastic garbage bags instead of metal or plastic trash cans: there would be a definite benefit to both parties to implement these bags. For the collector it would mean easier pick-up; for the City, it would mean cleaner streets because no empty trash cans would sit around all day. The main drawback would be thatpeople would balk at the cost of buying these bags and would probably buy the cheapest bags available. A solution to this would be for the City or the collector to supply ,bags. Western Waste is checking with communities which do have this system in operation now to see how it can be implemented. (3) Dumpsters in enclosures: Cocoa Beach has enacted legis- lation requiring dumpsters be enclosed on three (3) sides. It is questionable if this is a solution, since the open side of the enclosure is the front, which faces the street. Adding a fourth side; that is, a gate, would 0 increase the time and manpower required to empty the dumpster, thus increasing cost. We discussed the possibility of camouflaging the dumpster by applying a vinyl covering that had a fence or brick. pattern; Western Waste is looking into this possibility. (4) Early renewal of contract: Western Waste would like to renew the contract 2 years before the expiration date, so as to permit both parties to make preparations in case the contract is not renewed. (5) Back yard garbage pick-up: Western Waste would like to eliminate this service. Perhaps if we went to the plastic garbage bags discussed in (2) this would be practical. We recognize that some senior citizens and injured or handicapped persons would still need back yard service, and this could be arranged. (6) Dumpster siting: We need to consider requiring all dumpsters be sited on paved roads; the approach to the dumpsters should be paved as well. Leo C. N c olaa LCN:ab City of Cape Canaveral 1CAFE CANA IML ELOP OA 72920 TELEMONS 209 787.1100 April 15, 1988 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: GARBAGE COLLECTION REPORT - _ _ _ _ _ st ut pertaininghtoigarbageacollection rand atoe our °contract atopics Jm Gillen of with Western Waste. A brief run-down on what we discussed consists of: ssed (1) Changing hours of pickup: the tOto cil givehad Western Waste possibly amending the more latitude in hours of pick-up. The Contract in currently sets limits of 7:00 A.M. and 6:00 P•M•ick- residential areasi there are no limitations er p up in commercial and industrial areas. Western Waste would like inrsummertimeTebut edid ntianot imake pany urs, especially will live with what hours the City suggestions. They sets. (2) Utilizing plastic garbage bags instead of metal or plastic trash cans: there would be a definite benefit to both parties to implement these bags. .fo °the City, collector it would mean easier pick-upi trash it would mean cleaner streets because no drawback would cans would sit around all day. k We be that people would balk at the cost of buying bags and wouldprobably buy the cheapest bagshavailable. A solution to this would be for the City to supply bags. Western Waste is checking with communities which do have this system in operation now to see how it can be implemented. (3) Dumpsters in enclosures: enclosedoa Beach has on threeed(3)egis- lation requiring dump since sides. It is questionable if this is a solution, would the he open sideof theaefourthrsidejtthat is, a gate, fwoul increase the time and manpower required to empty the dumpster, thus increasing cost. We diseusieinthe vinylbcovering that camouflaging the dumpster by palest to Waste is looking into had a fence or brick patterns this possibility. stern would (4) to renew nthe lcontract r2cyears ebefore wthe ee of expiration date, so as to permit both parties to make preparations in case the contract is not renewed. te (5) Bak yard toceliminaterthis bage service. Perhaps ifick-U, Western awe went dtoike the plastic garbage bags discussed in (2) this would be practical. We recognize that some senior citizens and njurd or uld still backiyardeservicendand pthis persons couldbeoneed arranged. (6) Dempster sitings we need to consider requiring tol dumpsters be sited on paved the app roach the dumpsters should be paved as 7 City of Cape Canaveral 106 POU( AVENUE . P.O. BOA 326 CAPE CANAVEML. PLOBmA 33620 TELEMONE 306 7831100 April 28, 1988 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: CITY MANAGER'S REPORT 1. The City has accepted the offers of three residents who are donating palm trees for our beautification efforts. Those three persons are Dr. C. Pindziack,John Jones, and Frank Baker. These trees will be transplanted as required. 2. The State Department of Transportation has issued a contract for refurbishment of traffic signals throughout the County. Three signal lights in our rCity are. inantic- cluded; and those at AIA I Holman, AIA 6 Center, Work is expected to be completed in 90 days. 3. A.computer has been purchased for the Building Department to replace the memory typewriter we had on loan from the Sheriff's, Department. This computer will be a big help in preparing Code Enforcement notices and Building Permits. 4. A letter has beenreceived from the Sheriff's Department requesting that we establish our desired level -of -service for the next Fiscal Year. A copy of this letter is attached. 5. On April 22, I met with Mr. Macon Ballard, Mrs. Nancy Houston, and two other employees of the Brevard County Public Works Services Department. The purpose of this meeting was to discuss a State directive that Ridgewood Avenue and Central Blvd. be re-classified as County roads. The County would assume responsibility for maintenance and upkeep of thesestreets, and the City would be re- , sidewalks, traffic signals and sponsible for medians street lights. April 28, 1988 MEMO TO: MAYOR S CITY COUNCIL RE: CITY MANAGER'S REPORT Page 2 6. Ihave written letter to each of our Brevard County Legislative Delegation to enlist their aid in getting money out Of the State for our two beach dune cross- overs.. Apparently,the .Governor has the money for projects like this tied up under his personal control. 7. On Wednesday, April 27, we took possession of aHi- Lift platform truck in exchange for our Street Sweeper. This truck will be used for servicing street lights, putting up flags, Christmas decorations, etc. Leo C. Nicholas LCNtab Attachments C i _ BREVAR 0Pe �a BOARD OF COUNTY COMMISSIONERS - - d 2� u y O T PUBLIC WORKS SERVICES DEPARTMENT HIGIIWAY DEVELOPMENT DIVISION 'CCpp1oP P O. B.. 1496. Til _01,. FL 32181 - 1496 April 6, 1900 ME. Leo Nicholas, City Manager City Df Cape Canaveral 105 polh Avenue Cape Cannveral't FL. 32920 Re: Functional peclassification of Roadways near Mr. Nicholas: This is to confirm the omeeting ;scheduled for April 22, ).9811 at 30 a.m., y .'he purpose of this meeting is to discuss the Functional Reclassification of Roadways. A list Is attached indicating those roadways in your jurisdiction that will he effected. It would be appreciated if you would notify your departments of these transfers and request, that they coordinate any permits, applications; etc. occurring on these roadways with Orevard County. By copy hereof, the appropriate Brevard .County .Department, Divisions and Section Managers are requested to also coordinate same with each governmental entity. Please confirm in writing and also, please advise if your Attorney will be present at this meeting. CHARLES J.ROBER TS ROGER W.DOBSON ANDREA OERATANY SUE SCHMITT TIIADALTMA CW._E'CUARPPN .v R. C. WINSTEAD.JR. bi.P a.3 Aie,llller IIIN III, SIIIXIII , A,,,/I I,IIII\ N ,IIII\,1 SI-111',.,,NMI,II11\ April 21, 1988 BaaiSy COPY MCI II Ili.\\'1111 .11 '.' - Leo Nicholas City Manager City Hall - Post Office Box 326 Cape Canaveral, FL 32920 Dear Mr. McMann: It is again time to initiate the budget process. In an attempt to avoid problems that have arisen in the past, W e would like to get a head start on this year's budget. We request that you reply in writing as to what level of service you desire. If you want the service to remain status -quo, it should be a relatively simple process. Should you desire increases, more detail will be needed as to exactly what is wanted. In order to expedite this process, we request that you respond within ten working days to Curt Jones the Director of. Finance. Your cooperation in this matterwill be greatly appreciated. 2;4_rd�� INSPECTOR TOMMY EDWARDS Central Precint Commander TEsmg DEniwrn n) na:.tall' i NCJ::Ill:.17,11'/'R(N I.S.111/\' 11 1-I,, j_,, / Il/ , / 1 -,12. ,L.. �M 13� C ,'-o., , rz City of Cape Canaveral 105 POLK AVENUE • P.O. BOX 026 CAPE CANAVERAL. FLORIDA 22820 TELEPHONE 305 282.1100 402 AREA CODE CHANGE EFFECTIVE 4115185 April 25, 1988 The Honorable.Tim Deratany Room 342 Senate Office Building. Tallahassee, FL 32399 Dear Senator Deratany: In recent years, there has been an increased awareness on the pa dunes, and also to provide access to the beaches. The City of rt of the citizens of our State to preserve the beaches and Cape Canaveral first participated in the beach access endeavors by installing thirteen (13) dune cross -overs in 1980, and then by expanding the cross -overs in 1985. Last year, in June, we had submitted a grant request to the Florida for the twa more 0dune tcross-overs uand, ral Rbecause sthey were cnot tfunded nf in 1987, re -submitted the request in February 1988. In our concern over the lack of response from the State, I contacted Mr. William Whitfield with the Department of Natural Resources. He has informed me that all funding for these projects has been lumped into one appropriation by Governor Martinez and not allocated for specific projects. It is my understanding that the Legislative projectilistedlasaasline-item inttheifixedthese capitolfunds outlay budgets of the Division of Beaches and Shores of the Department of Natural Resources. The dollar amount that we are seeking is $50,000.00. Attached to this letter is a copy of our original grant request and all subsequent correspondence associated with it. April 25, 1988 Page 2 If you could help in the release of these funds, it would certainly be appreciated. The dune cross -overs will be an asset not only to the City and Brevard County, but also to those who visit our area. Thank you for your consideration. Sincerely, pp Leo C. Nicholas� City. Manager LCNsab Attachments,