HomeMy WebLinkAboutCost - Share Agreement - Reclaim Water TankCOST -SHARE AGREEMENT
BY AND BETWEEN THE,
AND CITY OF CAPE CANAVERAL
�MIIIWM 1106614*90 Q-X999R, 6 SHAVARKA "It1w I
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Florida 32920. All references to the parties hereto include the parties, their officers, employms, agM318,
successors, and assigns,
surface and ground water. Pursuant to chapter 373, Fb, Stat, the District is responsible for the
managernent of the, water resources within its, geographical area.
The District initiated a cost-shating program in Fiscal Yew 2013 for colutruction projects that
involve water resource devcqonnient. alternative water suoply development.
RIM
f I ilia
Water Initiative, or inininum flows mW levels prevention and recovery,
The Distrio has determined that proNiding cost -share funding to Recipient for the purposes
provided for herein will benefit the water resources and one or more of the above -stated
initiatives,
nic parties have agreed to jointly fund the faflowing, project in accordanem with the tim&ng
formula fujtber described in the Statement of Work, Attachment A (hereafter "the Project):
Reclaimed Water Tank Project
in CXXISidcMfion of thu above recitals, and the funding mRistance-des m,"bed below, Recipient agrees to
perform and complete the activities provided to- in the Statenwat of Work, Attachment A, Recipiw sball
TERM; WITHDRAWAI, OF OFFE)L
(a) Tine term of t1ris Agreernerit is froni the date upon witich the last party has dated and mecuted
the same ("Effective Date'") until Septenaber 30, 2016 ("Completion Date,). Recipient slial] not
commence the project. Until any required submittals are received End approved, Recipient she])
commence perf6miance witifin fifteen (15) days after the Ef[Wive Date and shall coakplvte
performance in accordance with the time for completion stated in the Statanent of Work. Tilne
is of the essence for- eery aspect ofthis Agreement, including any time "tensions,
Notwithstanding specific ine;ition that certain Ix-ovisions survive termination or expirMion of
tis Agreement, all provisions of this Agreement that by their natwe extend beyond the
Completion Date survive temiination or expiration hereof.
M��
(b) This Agromnent constitutes an offa, until authorized, signed mW returned to the District by
Recipient, 71tis offer tenninates fwty-fivc (4�) days after receipt by Itecipient; provided, however,,
that Recipient inay submit 4 writtw request for extension of this tinie lintit to the DistyiCes projeet
Manager, stating the reason(s) themfor. The Project Manager shall notify Recipient M writing if all
extension if; granted or denied, If granted, this Agreernent Sball be: dzented modified gecotdingly
without any furtim action by the parties.
OWNERSHIP OF DELIVMAULE S. Unless otlierwise Mvided hf=4 the J)istriet does not assert an
ownership interest in any of the delivemb)cs under this Agreement.
4, AMOINC OF FUNDING
(a) For satisfactory myrnpletion of the Prqiec� the District sludl pay Recipient approxilnetely twenty
five per. cent (25%) of the total estimated construction cost of $3,030,000LO fol, the Project, but
in no event shall the District cost-shate exceed $741,427,50, The District cost -sham is not
subject to modification based upon pfice escalation it, ir"PICTY101ding the PrqJecl during the tenn
of this AgTeement. Recipient drill be responsible for payment of all costs nemsary to ensure
completion of the Pr(Ject. Recipient shall notify the District's Pruiect Manager in writing upon
receipt of any additional external funding for the Ptq*A not disclosed prior to execution cff this
Agreanent.
(b) "Construction cosl" is defined to include acct uaJ costs of constructing Project facilities, including
construction managen=,L Land aequisition, enginecing design, analp "ttin sts are
excluded. Construction cosl does, not include any costs' incuned prior to the Effective Date,
unTess expressly authorized by the, Statement of Work, Costs that tire excludod will not be
credited Itoward Recipient's cost -share,
(c) Cooperative funding sbol], not be provided for txpense's inctuTod after the Conipletion Date.
PA YMENT OF INVOI CES,
(a) Recipient shall gubmit itCrAZW hMiCCS upDn Task' completion as per A 1.1fichmall A for
reirobursable exlmnses by one ofthe following two nwtbods: (1) by mail to the S%Jc)hrLs %,v,er
Water Man agend ent, District, Finance Directof, 4049 Reid Street, Palatka, Flodda 32177, or (2)
by e-mail to acctpayCaIsJrwrnd xorn, The invoices shall be submitted in detail sufficient fi)r
proper pre-audii and post -audit reviow., bivoices shall include, a copy of contractor and supplier
invoices to Recipient and pi oofof pa meat. Recipient shall be roinibursed fity approved
Contract #29253
Encumbrance #SO07725
(b) End of Dittrict Fiscal Year Reporting, The DistricWs fiscal year ends on September 30.
Irrespective of the invoicing fi-equency, the District is requinid to account for all encumbered
funds at that tinx., When authori7A under the, Agnminent, submittal of an invoice as of
SeIttember 30 satisfics this requirement. The invoice shall be submitted no Inter t1ran Octobfl-,
30. If the Agreernent does not auduxize submittal of an invoice as of September 30, Recipient
shall submit, prior to Octobw- 30, a dewription of dw additional work on The Project completed
between the last invoice and Septentbo, 30, mW an estimate of the additional amount due. as of
Septanber 30 for such Wo& If there have been no prior invoices, Recrpient shall submit a
description of the work curnpleted an the, Pft�trI through September 30 and, a staternent
estimating the dollar value of that work as of September 30,
(c) Final Invoice. 17he final invoice must be submited no later than forty-five (45) days after the,
Completion Date; pmvided, however, that when the Completioll Dat; corresponds with the end
of the District's fiscal year (Septernber 30), the final invoice must he submitted no later than
thirty (30) days after the Completion Tata. Final invoices t are submitted aftr the
requishe date shall be subject to a penalty of ten peretest (10%) of the ire vref ee. This
penalty rnay be waived by the District, in Its sale judgment and discretion, upon a showing
ref" special circumstances that prevent the timely submittal of the final Invoice. Recipient
must request approval for delayed submittal of the final Invoice not later than ten (10)
days prior to the due data and state the basis for the delay.
(d) All invoices shall include Me followizig idormation: (1) District cootiwi number; (2) District
encunibraxice number, (3) Recipient's narine and address (include romil address, if necessmy);
(4) Recipient's invoice number, avvJ date of in (5) District Pfvjoct Marlager,; (6)
Recipicait's Project Manager; (7) sultilorting documentation as to cast andior Project, completion
(as per the cost whedul e and other requirements of the Statement of Work); (8) Progress Repoli
(if required); (9) Diversity Repoil (if otherwise required herein). Invoices that do not
corresporxi with this paragraph shall be retumed without actim within twenty (20) business
days of receipt, statnig the basis fhr rejection. Payments shall be made within folly -five (45)
days of reecipt of an approved invoice,
(C) Trovel expenses. If the ocast schedule for this Agreenimt includes a line item for tree
ex1vases, travel expenses shall be dr" err from the project budgri md are not otherwise
Colllpensabk If travel expenses are not in in the east schedule,, they are a uxt of
providing the service that is borne by Rmipient and are only converus-'able when specifically
&ploov"i by the District as an authorized District traveler. In Such instance, travel expenses
must be submitted or) District care State of Florida truvel forms and shall be paid purmant to
District Adminisirative Diiezfive 2000-02.
Pay mentsuiflihrK The District nisy withhold or, an account of subsequently disoovered
evidence, nullif� , in whole or in heart, any payment to such a." extent as may be nwessary W
protect the District from loss as a result c& (1) defective work not rernedied; (2) failure to
m8inwin adoqtwte progress, In the Project; (3) any canner material breach of this Agreement,
Amoants withheld sluill not tw considered due and shall not be paid until the ground(s) for
withholding pa in have twen rerriedieA,
Contract #28253
Enctombrance #S 25
(g) Annual budgetary fimita6tra. For multi -fiscal year agreements, the District nuist budget tbe
amount of funds that will be expended during each fisW year as accMately as possible. The
StaterneW of Work, Attachment A, includes the parties' cummt schedule for complefion of the
Work and prckjaction of expenditures on a fiscal you basis (Oc"ex, I -- Septeniber 30) CAnnual
Spending Plan). If Recipient anticipates that expoiditures will exceed the budgeted amount
during any fiscal year, Reciocat &hall prongitly no *� thr, District's Project Manager wA provide
a proposed revised wwk schedule and Annual Spending Plan that provides for completion of the
Work without increasing U- Total Compensation. The last date for the Dishict to reocive tiris
request is August I of the; then -current fiwal year. The District MY in its sole diw%rction prepam a
District Supplemental Instruction Fom incorporating the mvised work, schedule and Annual
Spending Plan during the then-cutrent fisW yea or subsequent fiseal year�rj),
prov
section 768,28, Fla, Stat., as arncuded. Each Imuty shall aoquire and maintain throng
,jjout the, terre of this
Agreement sucl'i liability, workers' compensation, and mtombile inswancc as ro*red by their ermit
rules and regulations.
FUNDING C,MING r�NCyr . This AWemnent is at all times Contingent upcm funding availability,
which may include a single source or multiple sourm, including, but not linlited to.
(1) ad Valcrm tax
revenues appMhated by the Dimict's (30verning Board; (2) annual approjinations by the yzloride
Lein,slature, or(3) appropriati". frora othca, agencies or funding sources, Agmezuents that cKtaud for a
period of inor"e than one Fiscal Year are subject to annual appropriation of funds in the wle discretion
and judgment of the District's Governing Board fore" mcc"ng Fiscal yegl, Shouldthe Projectnot
be funded, in whole ox in put, in t1le eirri-ent Fiscal 'Year ar, succeeding Fiscal years, the District 61 11 so
notify Recipient and this Agreement aWl'be deemed teanurmted fix, convenience five (5) days after
rec.eipt of such notice, or within sucli additional time as the Dist net may allow. For- the purpose of this
Agreernent, "Fiscal Year" is defined as the period beginning oil Octal beT I and ending on September K
PROJECTRANAGEMEN'T.
(a) The Project Managers listed below shall be msponsit)lc for overall Coordination and
managemont of the Project. Either party may change its Pmject Manager upon three, (,3)
business days prior wr,,'ttcn notice to the 011iff Party, WrittOn notice, of change cif` add ress sliall
be provided within five (5) business days„ All nolices shall be in writing to the Project
Managon at the addresses be and sball be sent by, one of the following rociluAc (1) harid
delivery; (2) U.S. certified rmil; (3) national overnight ca ider; (4) C-nrail or, (5) fax, Notices
da certified rrAil ar-e deemed delivered upwi i=eipt. Notices via oveI7aighj courier are deemmi
deliverrA one (J) business day after having been deposited with tht, couriel,, otic(via e
or.fax are dermwed deliveird on the date transnritted and receivecl,
PAURK-1
NiteibTripathi, Pli,D., Project IAviager Jeff Ratliff, Project. Mtuiager
S1, Jobris River Water Management Distriiq City of Cape Canaveral
4049 Reid Stred P.O. Rox 326
Poletka, Florid 32177 Cape Canavczal, Florida 32920
386-312-2359 321-868-1240
E-=il: E-mail-J,Tailiff@ ycityacapmanavenal.org
Contract #28253
Encumbrance #S007725
(b) IncTDistrict's Project Manager shall he res
Ina solponsibility for transu&ting i nstructions,
receiving infoinaittion, and comtrauticating District policim and ticcisions regwding all natters
pertinent ts) performance ofthe Project. The District's Projeot Ma=ger may issue a District,
Supplemental Instruction (DSI) form, Attachined C, to autlittrize rninor changes in the prcjecr
that the parties agree are run inconsisteat widi the purpose of the Project, do not affft-t the
District cost -share or, Completion Date, or othawise significantly modi.fy the to of the
Agreement,
9. PROGRESS REPORTS AND PERFORMANCE MOWORINQ
(a) Progress Raports. Reciliesit "ll provide to the MsWct quaTtalY Project update/status reports as
provided in the Statement of Wo& Reportt will provide doudl on progrem of the h,0jmj and
outline any poumtW issues affecting completion or the ovezall wl. edule. Recipiont slob] use the
Distric's Project Progress R.rpc)rt form, Attarbinew B, Rezipient shall subtru't the projw
Progress Repwu to the District's Project Manager, and District's Settior Management Analyst
within thirty (30) days aftex the closing date of ew.,h calendar quarter (March 3 1, June. Cl,3
September 30 antl December, 3 1).
(b) Perffinnanct Monhoting. Fcv, as long as the Projec-t is cveratio tud, the Distrid shall have the ri&W
to insped the up=tiun of the Procet during nomlal business hours upon rawnable, prior notim,
Rocipient s makt available to the Distfict any data that is requested perWiling to perfornmice
of the ftx)jwL
luFAI'LURE TO COMPLEXE PROJECT.
(a) Should Recipient fail to complete the Project, R ecipieml shall refund tea Ill I)istyiet 111 of the
funds provided to R=ipienl purmnt to Us Agreement. However, the, Disbic�,t ill its sole
Judgrnent sixt discreticni, may determine that Recipiam has failed to coniplete The Project due to
circurnstances that are beyond Reciplev's control, or' due to a good faith detenniration that
Project is no longer envimm-nenially 01° MMM110811Y feasible- In such event, the District may
excuse Recipient from the obligation to rettum funds provide4 hereunda% If the Projw has not
been extinpleted within thirty (30) days after the Completion Date. Recipjan shall provide the
District with notice regarding its irdention as to con4iletion (if the Projea '11w patties shall
discuss the status ofthe Projea and may mutually agm-c to revise the Compldion Date or the
swpe of the Project, Failure to cxYmphae the Project witItin ninety (90) days after tile
Completion Date sell be deemed to constitute lailum to complete tile nxjei-i jox, the puppost.-s
of this proNisiom
()�i) In than event the Project conqfitutes a portion of" the total funotional pl,oject, t�ilis ptt g I
ra.,rrIpt, shall
apply in the event ti'm total Nnetional PrOiwl is 'lot COMPICUA. 111 Such event, the Cl ay
timefrarrr, provideA herein shall cAmmience upon the date Scheduled far cAmipletion of the total
functional project at tile tisanes (if mmution ofthis Akpvenierlt, unlem extendeZ by muturd
agreezrient of the Ponies,
(C) 111is Paragraph shall survive!hc terasanafion ox expiration of this gree t"
I WMMINATION. If Rr6pienf rmterially fails to fUlffil its obligations lmder this Agreament, inchAing
any specific mila-tones t%lablishcd liczeill, t1w, Distract shall provide RfuiPjent %Tftlai notice of the
deficiency by forwatdii*, a Notim U) Cure, citing, the specific nature of tbe brraclj. Recipioit shall have
thirty (30) days to L-ure tbebrawK If Recipicni falls ID care the lar ch widin O)e thirty (30) day pericA, the
District SIVAII issue a Ternrinsliowfw, DefitullNotice, mid this Agrwaneni shrill be termirtated upon receipt of
Contnict #28253
J."incurnbrance #SO07725
said notice, In such evad, Recipient small reftind to the District all funris provided to Recipient puramm to
this Agn=rmg within thirty (30) days of such tamiination, The District may also to to this Agrwnent
upwi ten (1 0) days written notice in the evart of any rnaterial nrisreprmentations in the Project Pn4wssl.
12" ASSIGNMENT , Recipient shall not assign this Agrmuent, or any rriorries due haeunder, witimt the
District's prior written consent RecilAcat is solely reMmsible for fittfilling all wwk elements in any
contracts awarded by Recipient and payment of at rnonies due. No pravision ofthis Agreement shall
cruite a contractual, relationship between the leis `art and any of Recipient's colltractors or
subcontmotors.
13. AUDIT; ACCESS TO REWORDS; REPA"f'` Off° FUNDS.
(a) Maintenance of Records. Recipieut shall nuintain its books and Mccads such that rmeipt and
expaiditure of the fun& providod hercruider are ShOWn B"Mildly ff(Rn OthMeXpend"tunes in a
f that on be easily reviewed. Redpient sh#W keq) the, recar of receipts and exponditm,
copies of all wports gubmiud to the District, and exypies of all invoim and supporting
dew "°r fix at least five (5) yews after- expiratioxi of this Agreanet)t� hi accor wVjth
generally acc&pted goner mnental auditing standards, the Distiiat kall bzve amess to aW the, Jigm
to exaininet any dircely pertinent books and affier rtcwxb involvhW, transactions related to this
AgreanenL In t1te arent of an audit, Recipient sbdll vwintain EM required recoi&-until the audil,
is complow NW all questiorls are resolved. Recipient will provide proper facilities for access to
and finpection of all requhrAl rexmrds,
(b) Repayment of Funds, Dishict fuirding sball be subjecAl U) nPayumni after expir4ion of this
Agromw if, urpon audit examinstimi, the District firsis any Ofthe following: (1) Recipient has
spmrA firids fiv purposeg other than as 1xvvided for her6i, (2) Recipierit has failed to pea-fonn a
corAinuir-* obligation of this AtVeernent, (3) Recipient has rmeived duplicate fixnds fTom the
District for the antra- purpm e; (4) Recipient has hmi advaneW or paid uixMigpted funds, (5)
Recipient has bwa raid Rinds in excess of the anymni Recipint is anthW to rweive uIlder the,
Agreement, andlm (6) Rocipient bas rtxzjvcd nxxre tkiw) one limuired rKxceot (I (X)%) emtributiolls
thmup -sharc finxiing,
,,h ownufative piffilic agmey (zst
14, CIVIL RX -3111S. Pursuunt to Chapter 760, Fla. Star., Recipient shall not discritrut:ate against any
enVloyee oi applicant for mililoyment mouse of race, 001 r, r(ligion, sex, ca naticiml origin, age,
handicap, or nuWtul status.
15, DISPIME RESOLUTION, Recipient is under a duty to seek clarification and rnohilion of any issut,,,
discrq)ancy, or dispute involving pedbry'nance of this Agreement by Fukmitfing a written statesnawt to
the District's Project Matiager no later than Im (10) business days afler the p=ipilating ci-ent. If nor
r"olved by the Project Manager, the ProjW Mviiager shall forward the reAluest, to tile Distriets ()fflcr,
of General Counsel, wbicb shall issue a written decisitm within ten (10) Im6ness days ofrereipt.This
determination shall conslitute final actiDn of the District and shall then be subjett too udicial review
upon completion of the Prqject,
)6. DIVERSYTY REPOMING, 11c District is corrimitted la the Opportunity for diveivity in the
performance of all cosi-shming., agreements, and encourages Recipient to YrAW, a good faith of
to ensure that winnem and mirwrity-owned business enterprises (W/MBE) are given the opportwity for,
maximarn participation as contractors,"lire District will assist, Recipient by shming hiformation on
W81MA, Recipient shall provide wills each invoice a report describing: (1) the c(:wrnpany names for afl
- 1, , I --l",- — -1 I'll I - I I - - ...........r
Contract #28253
1?ncumbrance #S007725
W/MBFx, (2) the type of minority, and (3) the unounts spoil with cach during The invoicing period. The
report will also denote if them were no W/MBE expenditures,
17, GOVERNING LAW,VENUE, ATTORNE V'S FEES, WAIVER OF RIGIfr To JURY TRIAL
71tis Agreement shall be construed according to t1w laws of Florida and shall nit be construed more,
strictly against one party flun againsl the other because it rimy have bow drafted by one of the parties.
As used herein, "sh&' is always mandatory. In the event of any legal proceedinp arising from or
related to this Agrecinent- (1) venue for any state or federal legal proceedings shall be in Orange
County; (2) each party "ll bear its own attomey's fees, including appeals; (3) for civil proceedings, the
parties hereby consent to trial by the cowl and waive the right to jury trial,
I& MEPENDENT CONTRACTOILS. 11te parties to tis AWeernent, their employces, and agents, are
independent contractors and not ern ploy or agents of each other, NothilIg in this Agremnern shall be
interpreted to establish any relatiariship othet than that of bidelumdent contractors during and ritler the
to of this AgreernW. Recipient is not a ccirltructor of the District. The District is providing cost -share
funding as a cooperat4 governments] entity to assist Recipient in ac=mplisbing the project,
Recipient is solely responsible for accomplishing the. project end directs the racans and rnetho& by
which the Project is accomphshed. Recipient is solely responsible, for compliance with all labor aud tax
laws pertaining to Retiipient, its officers, agents, wW =ployccs
)9, INTEREST OF RECIPIENT. Recipient certifie6 that no officer. ag=4 or employee of the Disuict has
stay inatmial inter , as defined in chapter 112, Fla. Stat, ether direally or indirectly, in the business of
Recipient to be conducted hereby, and that rw such p shall have any such interest at any time,
duringtale t of,illis Agivnncnl�
20, NON- LOBBVING. Purstumt to swjorn 216.347, 17W Slat., as amended, Recipient a drat funds
=eivW from the District undes this .un it shall not be used for the puq)ose, oflobbying tile
I eslature or any other, state agency,
21 a PKRAffB,, Recipient shall comply with all applicable federal, store and local laws and regulations in
iniplementing the Project and shall include this reqW.narmt in all subcontracts pertaining to the Project,
Red'pient shall obtain any and all goy ermriental permiLs nocmary to in�plerricnt the Project., Any acilvity
not properly penaitted prim to finpleanentaticni or (xmqk1ed withrmt propm pmmits does not comply with,
this Agrwirterd and shall not be app 0VrtXJ for cost-shat'r fLuiding
g,
22PUBLIC ENTITY CRIME. A persDu or, affiliate who has bear pla"xi on the convicted ven&r list
following a conviction for a public entity crime may not submit a bid, protx1ga'j, or reply on a contract to
provide any goc)ds or servims to a public entity, rnay not submit a bid, proIxisal, or reply oil scuntracl
with a public entity fbi, the construLl.ion or repair of'a public building or public work4 may not subinit
bids, proposals, or replies oil leoses of rcal propeTty to a public cotity; may not be suray-ded or perforin
work, as a contractoT, supplier, sixbwntractm, or ocnisultant undLt a contract with any pjblic enfity; and
may, not transact business with any public enmity in excess of the thmshold amount provided in s,
287,017 for CATECK)RY TWO (S35,0DO) for a period of 36 triont1% following the date of being placed
on the conview-A vendor Hsi.
23, PUBLIC RECORI)S, Records of'Recipiva tliat are made or receiveAl in the caLirsc of perkranance of
the Project may be, public ircoTda that uc subject to the requirenierits of chapter 119, Fla, Stat, If
Recipient recei'ves a public rerords request, Recipient shall promptly luAify the Diatiieg's Project
Manager, Each party reserves tht rig)lt to caicel this AW.-ex;ment for refusal by the cothea, patty to allow
public access to all dccurrients, papers, letters, or other materials rclaleAi hereto and S'ub'iect to tile
provisions ofelwpter 119, Fla, Stal,, as amcrided,
2C ROYALTIES AND PATENTS. Recipient certifies, that the Project does not, to the best of its
infortnation and bdief, itiffinge on any patera rights. Recipient shall pay all royalties and patent and
license fees necessary for pafimumce of the Project and shall defend all suits or dainis for
inffingement of any patent e*ts and saw and hold the District harmless ftin loss to the extent allowed
by Florida low.
still
J Qj
M=0 �
Dow: ?ILL)"JI67'
as to Form and Legality
SI Assistant General Counsel
ATTACWdENTS
Artachnitait A — Statement of Work
Attachment B — progress Report Fwrn
vqion Form
WIM!
1gongu7s, =,.on#
Date: 0612412015
Approved as to Legal Form ard Sufficicticy for
City of I only By'.
OEM=
ATTACHMENr A - STATEMENT OF WORK
CITY OF CAPE CANkVI?RAI,
RECLAMED WATER TANK PROJECT
The City of Capt Cartaveral (Recipietit) has tupiested and been gelor-ted as a participatt in this cost sham
prog"Un,
On June 10, 2014 the District's Goveming Board approved huxiing for the Recipient's Reclairned WaW Tank,
Project. The District will provide firoding in the amount of $741,427.50 towards thecriginal esturkated
construction cosl of S2,246,75000. The reNised coxtstrucAion cost is $3,030,000,00, primarily due to design
changes to accotnnuxiate local soil conditions,
D. OBJECTIVES
The objedive of this contract is to provide cost share dollars that will enable the Recipient to construct a 2%
million gallon reclairnod water ground stvnge tanlL The quaidity of water expected from this pnJect is 23,9
million gallons per, year. This wart or will go to rechimexi customers instead of discharged directly into the
Banans River Lasrxm-
UL SCOPE OF WORK
Recoordis designing, permitting, and eonstnicting a 2 aullion gallon reclairaed water ground storage tank
J'bc lin t. "ll enmre the responsibilities in the project Administration section of the Statement of"` r
aye completed,
IV. PROJECT ADMINISTRATION
11e Recipient shall he responsible for perfamming the fall awing:
0 Complae and obtain final project design, condmotion plans, and specifications;
a P roNide a copy of Recipient's executed constructi(m contTect documents to the, District's Prqj ect
Manager;
0 Provide a copy of any subsequeril clange, carders to the wntract to the; Distfict's prqjw Nauta cry„
# Obtain all required pemits, including right of access to the project sites related ter project construction
wad subsequent cap tion raid maintenance oft. leted work,
& Assure cowphanrxc with all permits and perntit conditions,
6 Provide procutement for prof .t conslruotion,'
0 Perfonn supervision mid inspection of construction;
* Perforni w, nstruction cxintract whnnxistrati=,
0 Sulmiit tinwly invoices for actual construction cmts in acwtdance whir this oast share agreernent to
smable proper review by the Distna's Project Manager prior to payment authorization,
Provide Project Progress Reports, Attachrow B, quarterly to the District's Project Mana. ger and the
District's Budget Manager, Etrmil addressc . Infonxtation s
.L&m h all include projed
0��
Conh-ect #28253
Encurnbrance WS007725
reqUIrcd ifforaration, If
UO work has been done within the quarter, Recipient nrust submit the�DLqwua4jtmtemrly progress reporr
indicating "no progress to report. -
Provide certification of Partial or corapleted conannetion for each reirnburscumt request by a
Professional Engineer reg*avd in the state of FWda; and
Assurc cornpliance with cost accounting practices and procedur" required for reitnburactneat of cost
share funils expended.
V. TIME FRAMES AND DFUVERABI,ES
The exoration to of this cost.-s1wm agreernent is September 30, 201C The Projected schodule for the Pmjest
construction is as follows:
Anticipated CM ion Stan Date, June 2015
Anticipated Construction Completiori Date: May 31, 2016
NqBUDGEIVOST SCMWULES
This cost -sham agreement is a multi-year agreement, The anticipatod expenditures for, tW6 oost-,share agreemew
by fiscal yew (FY) are shown below. Task I will be completed in FY 14-15; Tasks 2, 5, and 4 will be
completed in FY 15-16.
Cost Schedule for Reimbur-sanent - EstinWed cost Of' cOnst'WiOn is $3,030,000AO; Disftiot's 25%,
apProximaWY. is not to excerA $741 A27.50.
a
Task Description
enaml Requirernents - $40,
Sitework- - $48,603.56
HN
- $5401.85189 __
(ion) - $531,184.28
4 1 Genand Requirements - $40,958, ----'------
Ground Sfor age'I'ank (Completion) - $254,007.22
Yard Pining -, $48.32.0,00
District"s Pervtnt
oC Reimbursement
of $741427.50
30'%
97��
go
No
Reimbursement at
ME
SL John& Rtvtr Wator Management Distrkt Dote:
Proled Progress Report Report Number,: inoWday/ym
!I I ao�l �M'
l��l�illillillillillilli qiIiiii lill iiiii1�111t, ii! I I IIIIIIIIIIIIIIIIIIIIIIII
Contract #28253
E-twunknince WS007723
ATTACHMNT C — DISTRICT'S SUPPLE MENTAL INSTRUCTIONS (sample)
DISTRICT SUPPLEMENTAL INSTRUCMONS #
CONTRACUPURCHAISE ORDER NLJMBER�
CONTRACT 11TLE:
C(-AVIRACTOR'S SUPPLDAWrAL INSTRUCTIONS.
2. DES S=Fn0N OF WORK To BE CHANGE).
3. FSC "1C; 01, SWITIX-MENTAL INSMUCTION REQUIRBOWS,:
Contractor's approval: (theme one of the its below):
Approved:
(it is agreed that these lctions shofi not resuh in as cimnge fii the ToW Ctmpemfion, or- the ComplefiDn Date,)
Approved: Date:
(Contractor agrm to implement the Supgal Instructions as requested, but reserves the right to seek as
Change Order in accordance with the reqtimn=ts ofthe Agreement)
Approved.
, District Projeol MwAger
Acknowledgod:
, Distict Contracts Administutcr
ContracVPwchasing file
r-inancifil mamgement
W��
Date:
Date: