HomeMy WebLinkAboutAgenda Item 06-17-2014City of Cape Canaveral
Business and Economic Development Board
Agenda Form
Meeting Date: 6/17/2014
Of Cape Canaveral Community Redevelopment Agency Branding
Initiative.
Summary: The Business and Economic Development Board reviewed the Dratt KFY
for Consulting Services for the City's Branding Initiative on August 27, 2013 and on
March 11, 2014. The RFP was released on May 28, 2014 and 21 potential bidders
requested a copy. Of those, the City received five (5) timely responses.
Those responses are included in your agenda packet. Prior to our meeting on June
17th, please review each thoroughly.
The Business and Economic Development Board's Responsibility is outlined in the RFP
Selection Process as Review #1:
Individual members of the City of Cape Canaveral Business and
Economic Development Board (Board) will score and rank all complete
proposals to determine the three (3) highest ranked firms ("Finalists"). The
average score of the individual members of the Board will be used to
determine the three (3) highest ranked firms ("Short list"). A total of 50
points is possible during this phase of the selection process. Scoring of
the proposals will be based upon the "Principle Evaluation Criteria" as
outlined above and contained in the Scoring Worksheet attached hereto
(see Appendix A).
During the June 17th meeting, the Board may discuss the relevant points of each
proposal. Each Board Member will total their score for each proposal and read the
score into the record. Staff will average the total scores for each proposal and collect
the completed scoring sheets from the Board members.
Please note that the information contained in the responses is not authorized for public
disclosure in accordance with Florida Statutes Section 119.071 (below).
FS 119.071 General Exemptions from inspection or copying of public records. -
Sealed bids, proposals, or replies received by an agency pursuant to a competitive
solicitation are exempt from s. 119.071(1) and s. 24(a), Art. 1 of the State
Constitution until such time as the agency provides notice of an intended decision
or until 30 days after opening the bids, proposals, or final replies, whichever is
Business & Economic Development Board Meeting Date: 6/17/2014
Page 2 of 2
The next step in the process is Review #2. This will be
Selection Committee:
Review #2 — The Committee will notify the Finalists at least twenty one
(21) calendar days in advance of the date and time of the second review.
The second review will be limited to the Finalists identified in Review #1.
This second review will be conducted by the RFP Review Committee and
will include oral interviews and an opportunity for the Finalists to make a
presentation. Such interviews and presentations will be voluntary and will
provide the Finalists an opportunity to demonstrate their ability to
communicate effectively, efficiently, and to showcase their creative
abilities. Scoring will be based upon the "Principle Evaluation Criteria" as
outlined above and contained in the Scoring Worksheet attached hereto
(see Appendix A). A total of 50 points is possible during the second
review. Points will not be awarded in the second review should a Finalist
elect not to make a presentation. The interviews and presentations will be
open to the public.
The total of the first review and the second review shall be used to
determine a final score — far a total possible score of 100 points.
Upon Notice of Intended Decision of Award by the Selection Committee, these
documents will be authorized for public disclosure.
Date: 6/10/2014
Attachments: Five completed RFP
The Community and Economic Development Director recommends tha
Business and Economic Development Board take the following action:
Review and rank the five Branding submittals.
Todd
Se,kV,D