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HomeMy WebLinkAboutMinutes 01-14-1988 WorkshopCITY COUNCIL WORKSHOP MEETING JANUARY 14, 1988 A WORKSHOP MEETING OF THE CAPE CANAVERAL CITY COUNCIL WAS HELD ON JANUARY 14, 1988, AT THE CITY HALL ANNEX, 111 POLK AVENUE, CAPE CANAVERAL, FLORIDA. MAYOR, LEE CALLED THE MEETING TO ORDER AT 7:30 P.M. _ MEMBERS PRESENT PATRICK LEE MAYOR BOB HGOG MAYOR PRO TEM STEVE MILLER COUNCIL MEMBER ROCKY RANDELS COUNCIL MEMBER MEMBERS ABSENT JEFF KIDD COUNCIL MEMBER OTHERS PRESENT LEO NICHOLAS CITY MANAGER JIM THERIAC CITY ATTORNEY JAN LESSER CITY CLERK AGENDA ITEM 1. DISCUSSION RE: PROPOSED REPAIRS TO COLUMBIA DRIVE SEVERAL RESIDENTS OF COLUMBIA DRIVE WERE IN ATTENDANCE AND VOICED THE OPINION THAT THEY WOULD LIKE TO SEE THE CITY PROCEED WITH THE STREET REPAIRS ON A PER UNIT ASSESSMENT. TWO ITEMS, INITIATING THE REPAIRS AND AUTHORIZING BRILEY, WILD 6 ASSOCIATES TO CONDUCT A STUDY, WILL BE PLACED ON TUESDAY'S AGENDA. ITEM 2. DISCUSSION RE: ACCEPTANCE OF 1986-87 ANNUAL AUDIT REPORT MS. LARK HOUSEL AND MR. GENE BJERNING REVIEWED THE AUDIT. MS. HOUSEL EXPLAINED THAT THERE WERE NO MATERIAL COMMENTS. SHE REVIEWED THE MANAGEMENT LETTER. .THIS ITEM WILL BE PLACED ON TUESDAY'S AGENDA. ITEM 3. RESOLUTION NO. 88-1 APPOINTING ALTERNATE MEMBER TO PLANNING AND ZONING BOARD MR. NICHOLAS ADVISED THAT MR. KIDD ASKED HIM TO REQUEST THIS ITEM BE POSTPONED UNTIL HE CAN BE IN ATTENDANCE. MRS. LEESER EXPLAINED THAT THE ITEM WOULD HAVE TO BE PLACED ON THE AGENDA FOR TUESDAY AND POSTPONED AT THAT TIME. ITEM 4. DISCUSSION RE: BID NO. 87-16, CONSTRUCTION OF LIBRARY BUILDING THE COUNCIL MEMBERS REVIEWED THE LETTER FROM SOUTHERN COMFORT BUILDERS WHICH IS ATTACHED TO THESE MINUTES. MR. THERIAC CITY COUNCIL WORKSHOP MEETING JANUARY 14, 1988 PAGE 1 GF 3 ADVISED THAT THE ONLY CHANGE TO THE BID PRICE SHOULD BE AS FOLLOWS: THE SERVICE TAX COULD BE TAKEN OFF AND THE ADDITIONAL 18 SALES TAX, WHICH GOES INTO EFFECT FEBRUARY 1, COULD BE ADDED. ANYTHING OTHER THAN THAT WOULD BE CONSIDERED CONTRACT NEGOTIATING WHICH CANNOT BE DONE. IT WAS ALSO POINTED OUT THAT THE CONTRACTOR WOULD BE OBLIGATED TO HIRE THE SUB-CONTRACTORS THAT WERE SUBMITTED TO THE CITY AS PART OF THE BID, UNLESS THE CITY WAS NOTIFIED, AND WAS IN AGREEMENT, TO GO WITH A DIFFERENT SUB. MR. THERIAC FURTHER ADVISED IF THESE CONDITIONS WERE NOT AGREEABLE TO SOUTHERN COMFORT, THE ITEM WOULD HAVE TO BE REBID. MR. NICHOLAS NOTED THAT THE GROUND BREAKING CEREMONIES WOULD STILL BE HELD SATURDAY, JANUARY 16TH AT 10600 A.M. THIS ITEM TO BE PLACED ON THE AGENDA FOR TUESDAY. ITEM 5. DISCUSSION RE: CONTRACT WITH BREVARD COUNTY FOR LIBRARY SERVICES ITEM 6. DISCUSSION RE: POLICY FOR USE OF MEETING /CONFERENCE ROOM AT NEW LIBRARY DISCUSSION WAS HELD ON THESE ITEMS, AND SOME. CHANGES WERE SUGGESTED. THESE ITEMS. WILL BE DISCUSSED FURTHER AT THE NEXT WORKSHOP MEETING. ITEM 7. DISCUSSION RE: AUTHORI2ING ECS INC. TO AMEND AND RESTATE THE CITY EMPLOYEE PENSION PLAN MR. NICHOLAS ADVISED THAT AS A RESULT OF THE PENSION PLAN EVALUATION, AND AUDIT COMMENTS, THAT THIS NEEDS TO BE DONE AS SOON AS POSSIBLE. TO BRING THE CITY IN COMPLIANCE WITH STATE STATUTES. THE COST WILL BE $600.00. THIS ITEM TO BE PLACED ON TUESDAY'S AGENDA. ITEM 8. DISCUSSION RE: PROPOSED STREET REPAIRS DISCUSSION WAS HELD ON THE ATTACHED MEMORANDUM FROM THE CITY MANAGER. IT WAS DECIDED TO HOLD OFF ON ANY DECISIONS REGARDING STREET REPAIRS UNTIL THE COUNTY DETERMINES IF THEY ARE GOING TO EXTEND THE 1/2 CENT LOCAL OPTION GAS TAX. ITEM 9. DISCUSSION RE: REQUEST FOR FUNDS: CHILD CARE ASSOCIATION OF B-ARCOUNTY IT WAS THE CONSENSUS OF COUNCIL THAT THE CITY COULD NOT SUPPORT THIS .REQUEST. NO FURTHER ACTION. ITEM 10. CITY MANAGER'S REPORT MR. NICHOLAS REPORTED ON THE STATUS OF THE APPLICATION FOR CITY COUNCIL WORKSHOP MEETING JANUARY 14, 1988 PAGE 2 OF 3 FUNDS FOR THE DUNE CROSSOVER PROJECT. HE ASKED THE COUNCIL MEMBERS IF THEY WOULD BE WILLING TO FINANCE THE AERIAL TRUCK THAT THE CITY HAS FOR SALE. THE CONSENUS OF COUNCIL WAS THAT THEY WOULD NOT. DISCUSSION AT THE REQUEST OF ROCKY RANDELS, JIM FISH, PRESIDENT OF THE LITTLE LEAGUE, AND JIM CARBANOUGH, VICE-PRESIDENT, ADDRESSED THE COUNCIL REGARDING THE LEASE THE CITY HAD SIGNED FOR THE CONCESSION STAND AT THE LITTLE LEAGUE PARK. THEY STATED THAT THE LITTLE LEAGUE WOULD LIKE TO RUN THE STAND DURING LITTLE LEAGUE SEASON BUT THEY COULD NOT MAN IT AT OTHER TIMES. THEY FURTHER STATED THEY WERE NOT AWARE THAT THE CITY WAS PLANNING TO LEASE THE CONCESSION STAND OUT. DISCUSSION FOLLOWED. THIS ITEM WILL BE DISCUSSED FURTHER AT THE NEXT WORKSHOP MEETING. MR. HOOG ASKED THAT THE MEMORIAL TO MR. JAMIESON, THE CITY'S FIRST MAYOR, BE PLACED ON THE NEXT WORKSHOP AGENDA. MR. THERIAC ADVISED THAT JEFF RICH, OF RICH'S RESTAURANT, WAS FILING SUIT AGAINST THE CITY AND CHALLENGING THE SEWER IMPACT FEE ORDINANCE. LAMAR RUSSELL, CHAIRMAN OF .THE PLANNING AND ZONING BOARD, ADVISED COUNCIL THAT HE HAD BEEN APPROACHED BY GLEN BOOKER, TO ASK THE PLANNING AND ZONING BOARD, TO CONSIDER CHANGING THE ORDINANCE REQUIRING SIDEWALKS. MR. BOOKER WAS DENIED A VARIANCE FROM THIS REQUIREMENT BY THE BOARD OF ADJUSTMENT. IT WAS THE CONSENUSOF COUNCIL NOT TO CHANGE THE ORDINANCE. THE OWNER OF BEACH CHILD CARE ADDRESSED THE COUNCIL REGARDING A PROBLEM SHE WAS ENCOUNTERING WITH THE REQUIREMENTS BEING IMPOSED BY FIRE INSPECTOR VANCE HUBER. SHE FURTHER QUESTIONED WHY THE NEW CHILD CARE FACILITY LOCATED ON BUCHANAN AVENUE WAS NOT REQUIRED TO MEET THE SAME REQUIREMENTS. CITY MANAGER NICHOLAS WAS ASKED TO LOOK INTO THE MATTER. THERE BEING NO FURTHER BUSINESS, THE MEETING WAS ADJOURNED AT 10215P.M. JA ET LEiSER, CITY CLERK CITY COUNCIL WORKSHOP MEETING JANUARY 14, 1988 PAGE 3 OF 3 City of Cape Canaveral �' •' 106 ML B AVENUE . P.O. BOX 778 CAPE CANAVERAL. FLORIDA 0=900 7ELEMONE 005 783.1100 Lm of January 14, 1988 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: STREET IMPROVEMENTS In my memo dated January 4, 1988 on this subject, I listed seven road projects which should be considered for imple- mentation. As a follow-up, the cost -estimates for some of the projects have been compiled, and are: (1) Avon Streets - the Building Department surveyed these streets and recommend all be done as funds are availabla, rather than on a piece -meal basis (letter attached). Estimated cost is $345,000. (2) Columbia Drive - based on prior City policy, we should pick up 258 of the cost. Estimated cost is $80,0001 City picks. up $20,000. (3) Tower Road stabilization - to provide acompacted surface built up one foot over present level, with limestone or marl added should cost approximately $12,000. (4) Central Boulevard west - estimated coat is $65,000. The other three projects listed would be beyond the present funding capability. If the 10 local option gas tax was to be extended for a 20 -year period, then we, could investigate the cost of these other projects. Leo C. Nicholas LCN:ab Attachment City of Cape Canaveral 105;t CANA EML, iLONOA 07 70aIOIK. TELEPHONE 705 707.1100 M E M ORA N D U M. TO, Leo Nicholas, City Manager FROM, James Morgan, Building Official' DATE, January 7, 1988 REL Repaving program - Avon. By The Sea, area. from Johnson through Washington Avenue including orange, 9 poinsetta and Rosalind Avenues Leo, Aer or l the ove oned as similarustateuoft repair. td I1 believe bthat mittiwould bastreets inthe best interest of the City to start at the South end? Johnson Avenue and continue to the north as the funds are available. Since the streets are shorter from the south, this would result in more streets being completed. If any further information is needed, please advise. camas E. Morgan Building Official JEM,jh City of Cape Canaveral / 105 POLX AVENGE . P.O. 90X 779 CAPE CANAVERAL fLO91DA 37970 ' TELEPHONE 705 797.1100 January 4, 1988 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: STREET IMPROVEMENTS As was discussed at the December 10 Workshop, the City has budgeted $149,000 this year for street repair. The source of this money is the 10 local option gas tax, which the County and the cities approved last year. This money can only be spent for street and road construction, and repair and related traffic control. This gas tax will be in effect for another three years following this year, if the County does not extend it. The County is currently considering imposing this tax for a 20 -year period. We need to addreas how we are going to spend this money, at least for this year and the following 3 years. The following is my proposed listing of road projects, in their order of priority: (1) resurface all Avon area streets from Washington Avenue to the southern city limits (2) pay part of the cost for reworking Columbia Drive (3) stabilize that fToweror the City doesnotownRoad, theright of-of mind (4) resurface Central Blvd. between AlA and SR -401' (5) purchase the required right-of-way to 4 -lane N. Atlantic Ave. (old SR -401) (6) develop and pave N. Atlantic Ave. as a 4 lane (7) participate in paying for the paving of Holman Road A conservative estimate as to income to be derived from this gas tax would be $150,000 per year. In order to determine how much we could accomplish in the way of street improvements, ® 0 January 4, 1988 MEMO TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER Page 2 we would need to get cost estimates for each of the proposed projects. If. the Councilagrees. with this priority list, or comes up with revised list, we can then get preliminary cost estimates and find out how far our tax dollars will go. �. rh . Leo C. N cholas LCN:ab Soutkm Cm4ant 13WUm, 9m. FILE COPi' Quality Construction Built with Imagination 525 Chase Hammock Road • Merritt Island, Florida 32953 - (305)453-2244 January 6, 1988 City of Cape Canaveral 105 Polk Ave. P.O. Box 326 Cape Canaveral, FL. 32920 Attn: Hr. Leo C. Nicholas Re: Cape Canaveral Library Dear Nr. Nicholas, I am in receipt of your letter dated January 4, 1988. This letter will validate a credit of $7,300.00 for Florida Sales Tax on services. This tax was dropped by the State,effectiva January 1, 1988, but a new tax will be implemented on February 1, 1988 to increase General Sales Tax from 5% to 6% and this tax moat be added back to the cost of construction.. We have also.been notified by aeveraL Sub -contractors and material suppliers that effective January 1, 1988 that prices would increase by approximately 4% across the board. These price increaseshaveto be taken into consideration due to the fact that guaranteed pirice protection has elapsed due to the Contract not being awarded within forty-five days as the Bid Documents state. I think that the most simple solution to the problem is to go with the Base Bid price with no deductions for repealed taxes, or increases for new taxes or price increases. We are willing to construct this Project.for the Base Bid price of $370,167.00, which should be fair to all, and would avoid time delays and unneeded paper work. I hope •this meets with your, And.the Council's, approval so that construction may begin. Thank you, D.R. Ellis, President ',