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HomeMy WebLinkAboutMinutes 06-10-1982 WorkshopCITY COUNCIL WORKSHOP MEETING JUNE 10, 1982 FJECORY � 7.30PM r {: �/ r 1 THE CITY COUNCIL MET FOR A WORKSHOP SESSION AT CITY HALL ON THURSDAY, JUNE 10, 1982 AT 7:30PM. COUNCIL MEMBERS PRESENT WERE: MAYOR J.L. MURPHY, JR., J. CALVERT, L. HARRIS, L. NICHOLAS AND. W. RUTHERFORD. ALSO PRESENT WERE CITY ATTORNEY/MANAGER J. SCOTT, BUILDING OFFICIAL J. HINES AND SECRETARY G. WELLS. AGENDA A ITEM 1. RESOLUTION NO. 02-34 RE: CONTRACT WITH PENCOA THERE WAS DISCUSSION ON THE RATE STRUCTURE REGARDING PERCENTAGE OF BENEFITS FOR EMPLOYEES. RESOLUTION NO. 82-34 RE: CONTRACT WITH PENCOA TO BE PLACED ON THE AGENDA FOR THE JUNE 15, 1982 COUNCIL MEETING. ITEM 2. RESBLUTION NO. 82-35 RE: APPOINTMENT OF P 6 Z OA=MEMBER DUE TO THE FACT THAT. TWO ALTERNATES ARE ALSO NEEDED ON THIS BOARD IN ADDITION TO THE BOARD VACANCY ITSELF, AND DUE TO THE FACT THAT ADDITIONAL APPLICATIONS WERE SUBMITTED THAT THE PLANNING AND ZONING BOARD HAD NOT HAD THE OPPORTUNITY TO REVIEW, FINAL ACTION ON THIS ITEM WAS TABLED UNTIL THE NEXT COUNCIL MEETING FOLLOWING THE JULY 14, 1982 PLANNING AND ZONING BOARD MEETING. A IT 3. ORDINANCE INCREASING CITY'S CONTRIBUTION FOR TICKETS CITY ATTORNEY SCOTT EXPLAINED THAT WITH THE PROPER ORDINANCE, AN ADDITIONAL ONE DOLLAR FROM CRIMINAL VIOLATION FINES ASSIGNED BY COUNTY JUDGES WOULD BE CONTRIBUTED TO THE CITY. THIS ORDINANCE, FOR FIRST READING AND PUBLIC HEARING, IS TO BE PLACED ON THE AGENDA FOR THE JUNE 15, 1982 COUNCIL MEETING. page 1 of 6 A ITEM 4. WORKER'S COMPENSATION BIDS THREE BIDS WERE PROVIDED FOR COUNCIL REVIEW. THESE BIDS WERE SUBMITTED BY RISK MANAGEMENT, McMILLAN, BUCHANAN AND NATIONWIDE INSURANCE. MR. BUCHANAN WAS IN THE AUDIENCE AND ANSWERED QUESTIONS POSED BY COUNCIL ON THE WORKINGS OF WORKMEN'S COMPENSATION AND METHODS USED TO ARRIVE AT FINAL COSTS. THERE WAS SOME QUESTION AS TO THIS METHOD DUE TO THE FACT THAT ALL COMPANIES WISHING TO SUBMIT BIDS WERE PROVIDED WITH THE SAME INFORMATION, AND ALL THREE FOR REVIEW AT THIS MEETING BASED THEIR CALCULATION ON THREE DIFFERENT FIGURES. MOTION RE: WORKMEN'S COMPENSATION BIDS TO BE PLACED ON THE AGENDA FOR THE JUNE 15, 1982 COUNCIL MEETING. ITEM 5. DISCUSSION RE: SEWER RATES MR. NICHOLAS PROVIDED COUNCIL WITH QUESTIONS AND A SAMPLING OF A DIFFERENT WAY TO CALCULATE SEWER RATES. THIS CALCULATION WOULD BE BASED ON WATER CONSUMPTION. IT WAS STATED THAT ALTHOUGH A DIFFERENT METHOD OF CALCULATION WAS DESIRABLE, IT WOULD BE IN THE BEST INTEREST OF THE CITY TO WAIT TILL THE BOND ISSUE WAS OVER BEFORE CHANGING ANY RATE STRUCTURES. CITY MANAGER SCOTT IS TO LOOK INTO THIS ITEM FOR FURTHER DISCUSSION. ITEM 6. DISCUSSION RE: PAVING OF OAK LANE MR. JAMIESON, ARESIDENT OF OAK LANE, HAS ASKED THAT THE CITY INITIATE THE ASSESSMENT OF OWNERS TO PAVE OAK LANE. IT WAS ASKED BY MAYOR MURPHY IF A PETITION REGARDING THIS REQUEST HAD BEEN PRESENTED, AS IS CUSTOMARY. .CITY MANAGER SCOTT INDICATED THAT IT HAD NOT. IT WAS ALSO NOTED THAT HAVING WATER AND SEWER LINES Page 2 of 6 • INSTALLED ON OAK LANE PRIOR TO ANY PAVING WOULD BE IN THE RESIDENTS' BEST INTEREST. MAYOR MURPHY INDICATED THAT THE CUSTOMARY PETITION SHOULD BE PROVIDED BY THE RESIDENTS BEFORE FURTHER ACTION IS TAKEN ON THIS ITEM - ITEM 7. DISCUSSION RE: PUBLIC ACCESS TO RIVER AND BOAT RAMPRAMp SEWER PLANT IT WAS THE FEELING OF COUNCIL MEMBER HARRIS THAT THE PROPOSED AREA TO BE FENCED AROUND THE SEWER PLANT SHOULD BE CHANGED TO ALLOW FOR A PUBLIC ACCESS TO THE RIVER FOR RESIDENTS WHO CURRENTLY FISH IN THE RIVER AND CANAL IN THAT AREA. WERE SOME CITY RESIDENTS IN THE AUDIENCE WHO VOICED THEIR AGREEMENT. AFTER FURTHER DISCUSSION IT WAS DECIDED THAT THIS ITEM WOULD BE PLACED ON THE JULY 1, 1982 WORKSHOP AGENDA. FOR THIS MEETING LYLE WALTEMIRE AND CITY MANAGER SCOTT ARE TO PROVIDE A RECOMMENDATION ON HOW TO PROVIDE THIS ACCESS AND STILL HAVE THE NECESSARY FENCING AROUND THE SEWER PLANT THAT MEETS D.E.R. REQUIREMENTS. OR LAW ENFORCEMENT PROTECTION ITEM S. SHERIFF'S FIGURES F FIPIISCAB THIS ITEM WAS ON THE LAST WORKSHOP AGENDA, HOWEVER, THE FIGURES NECESSARY TO FURTHER REVIEW IT WERE NOT AVAILABLE AT THAT TIME. THEY WERE AVAILABLE FOR THIS MEETING, AND DISCUSSION RESULTED ACTION ON THIS ITEM BEING WITHHELD UNTIL MR. SCOTT HAD HIS MEETING WITH THE SHERIFF'S DEPARTMENT. CITY MANAGER SCOTT IS TO REPORT THE RESULTS OF THIS MEETING AT THE NEXT WORKSHOP. A ITEM 9. DISCUSSIONRE: SOUTHERN SEAFOOD DISCUSSION REGARDING THE MONIES DUE THE CITY FROM THIS PORT BUSINESS, THE REASONS BEHIND IT AND WHAT TO DO ABOUT IT RESULTED IN A DISCUSSION REGARDING THE CONTRACT BETWEEN THE Page 3 of 6 PORT AND THE CITY OF CAPE CANAVERAL. IT WAS DETERMINED THAT CONTRACT CONTAINED DISCREPANCIES AND RENEGOTIATION WAS NEEDED. CITY ATTORNEY SCOTT IS TO BEGIN THIS RENEGOTIATION. MOTION RE: SOUTHERN SEAFOOD IS TO BE ON THE JUNE 15, 1982 COUNCIL MEETING AGENDA. (COUNCIL TO TAKE ACTION ON THE EXISTING PROBLEM REGARDING MONIES OWED THE CITY.) ITEM 10: DISCUSSION RE: DEPARTMENT HEADS REPORTS CITY MANAGER SCOTT GAVE THE FOLLOWING REPORT: BUILDING DEPARTMENT - THERE IS VERY LITTLE BUILDING AT PRESENT. NUMEROUS SITE PLANS HAVE BEEN PRESENTED, BUT BUILDING PERMITS ARE NOT BEING PULLED. STREET DEPARTMENT - THE RECREATION COMPLEX HAS BEEN REPAINTED, THE MOUNDS REDONE, AND MOST OF THE CITY VEHICLES HAVE BEEN TUNED UP AND REPAIRED AS MUCH AS POSSIBLE. THE STREET DEPARTMENT NEEDS A NEW DUMP TRUCK, WHICH WILL BE A LINE ITEM ON THE UPCOMING BUDGET FOR THE STREET DEPARTMENT. RECREATION COMPLEX - ACTIVITIES HAVE WOUND DOWN FOR THE SUMMER DUE TO THE HEAT. SUMMER PROGRAMS WILL BE STARTING AT CAPE VIEW ELEMENTARY. SEWER PLANT - THE PLANT. EXPANSION HAS BEGUN. THE LAST SAMPLING ON SUSPENDED SOLIDS WAS 95% WHICH IS ABOVE REQUIREMENTS. THE SEWER PLANT IS IN NEED OF NEW CABINETS. WE HAVE MADE AN OFFER TO THE CITY OF COCOA BEACH TO PURCHASE THE CABINETS FROM THEIR WASTEWATER TREATMENT PLANT FOR $1,000- WE ARE WAITING FOR A CONFIRMATION. CITY HALL - ALTHOUGH CITY HALL IS PRESENTLY UNDERMANNED, IT IS FUNCTIONING VERY WELL. EVERYONE IS DOING A GOOD JOB. Page 4 of 6 ® ® • MR. NICHOLAS ASKED ABOUT FUTURE PROJECTS FOR THE STREET DEPARTMENT. CITY MANAGER SCOTT SAID THAT THE STREET DEPARTMENT WOULD BE WORKING ON CLEANING UP THE BIKE PATHS, CLEANING UP STREET CORNERS SO THAT THEY COMPLY WITH THE CITY CODE, AND BY THE TIME THESE PROJECTS ARE COMPLETE THE NEXT BATCH OF SEA OATS WILL HAVE BEEN DELIVERED AND THEY WILL BE PLANTING THEM. IT WAS ASKED HOW THE JASP PROGRAM WAS WORKING OUT. CITY MANAGER SCOTT STATED THAT ONE GIRL HAS WORKED UNDER THE PROGRAM ALREADY AND THAT WE WERE EXPECTING ANOTHER. THERE WAS A QUESTION FROM THE AUDIENCE AS TO WHERE THE GIRL HAD BEEN WORKING (DOING BEACH CLEAN UP). THERE WAS DISCUSSION AS TO HAVING MORE THAN ONE PARTICIPANT AT A TIME. THE PROBLEM OF SUPERVISION IS THE REASON THAT ONLY ONE PERSON AT A TIME IS WORKING UNDER THIS PROGRAM IN THE CITY: LADIES FROM THE BEAUTIFICATION BOARD, WHO WERE IN ATTENDANCE, OFFERED TO HELP KEEP AN EYE ON THE KIDS IF MORE THAN ONE WAS WORKING IN THE PROGRAM, IF THEY WERE GIVEN A TIME AND AREA IN WHICH THE KIDS WOULD BE DOING THE CLEAN UP. MR. NICHOLAS ASKED ABOUT THE LINE CREW FROM THE SEWER PLANT. MR. SCOTT EXPLAINED THAT THEY HAD BEEN PULLED OFF SOME PROJECTS DUE TO A SHORTAGE IN PERSONNEL. THESE VACANCIES WOULD NOT. BE FILLED UNTIL THE SITUATION WITH SOUTHERN SEAFOOD HAD BEEN TAKEN CARE OF. MRS. HARRIS QUESTIONED THE PROBLEMS WITH THE STOP LIGHT AT THE AIA AND 401 INTERSECTION,. WHICH HAD JUST BEEN REPLACED. MR. SCOTT SAID THE CONTROLLER WAS CURRENTLY BEING WORKED ON. MRS. CALVERT WANTED TO KNOW IF WE COULD RAVE THE SHERIFF'S DEPARTMENT HANDLE THE RUSH HOUR TRAFFIC AT THAT INTERSECTION. MR. SCOTT IS TO LOOK INTO THAT POSSIBILITY._ Page 5 of 6 FOLLOWED. MRS. HARRIS NOTIFIED COUNCIL THAT SHE WILL BE KEEPING CURRENT ON THE CITY OF COCOA BEACH'S "GREY WATER" PROJECT. SHE ALSO FELT THAT THE PORT SHOULD BE NOTIFIED, IN WRITING, OF THE GENERAL CONDITION OF THE PORT. SPECIFICALLY THE TRASH COMING FROM THAT AREA WHICH IS WASHING UP ON THE CITY'S BEACHES. CITY MANAGER SCOTT IS TO NOTIFY THE PORT AUTHORITY OF THIS PROBLEM. MR. RUTHERFORD REMINDED COUNCIL OF THE UPCOMING LEAGE OF MUNICIPALITIES DINNER IN MELBOURNE - MR. NICHOLAS ELBOURNE.MR.NICHOLAS REQUESTED A LIST OF NAMES OF THE ACCOUNTING FIRMS WHICH HAD BEEN NOTIFIED OF THE "REQUEST FOR PROPOSAL" FOR AUDIT SERVICES BY THE CITY. MR. NICHOLAS ALSO REQUESTED THAT FURTHER DISCUSSION REGARDING OBTAINING THE SERVICES OF AN ENGINEERING FIRM LOCATED CLOSER TO THE CITY BE CONSIDERED. THIS ITEM IS TO BE PLACED ON THE NEXT WORKSHOP AGENDA. MRS. CALVERT COMMENDED THE ENTIRE CITY HALL STAFF ON DOING AN EXCELLENT JOB WHILE THE CITY CLERK, PATRICIA J. BEAULIEU, IS RECOVERING FROM HER RECENT HOSPITAL STAY. A MEMBER OF THE BEAUTIFICATION BOARD ASKED IF THE SIGN AT THE RECREATION COMPLEX WOULD BE PUT UP AGAIN. CITY MANAGER SCOTT ASSURED HER THAT IT WOULD. THERE BEING NO FURTHER DISCUSSION, MEETING ADJOURNED AT 9:55PM. Ga We , Secretary Page 6 of 6 A ITEM 11. BUDGET TRANSFERS A THESE TRANSFERS ARE TO BE PLACED ON THE AGENDA FOR THE JUNE 15, 1982 COUNCIL MEETING. THE ABOVE BEING THE LAST AGENDA ITEM, DISCUSSION FOLLOWED. MRS. HARRIS NOTIFIED COUNCIL THAT SHE WILL BE KEEPING CURRENT ON THE CITY OF COCOA BEACH'S "GREY WATER" PROJECT. SHE ALSO FELT THAT THE PORT SHOULD BE NOTIFIED, IN WRITING, OF THE GENERAL CONDITION OF THE PORT. SPECIFICALLY THE TRASH COMING FROM THAT AREA WHICH IS WASHING UP ON THE CITY'S BEACHES. CITY MANAGER SCOTT IS TO NOTIFY THE PORT AUTHORITY OF THIS PROBLEM. MR. RUTHERFORD REMINDED COUNCIL OF THE UPCOMING LEAGE OF MUNICIPALITIES DINNER IN MELBOURNE - MR. NICHOLAS ELBOURNE.MR.NICHOLAS REQUESTED A LIST OF NAMES OF THE ACCOUNTING FIRMS WHICH HAD BEEN NOTIFIED OF THE "REQUEST FOR PROPOSAL" FOR AUDIT SERVICES BY THE CITY. MR. NICHOLAS ALSO REQUESTED THAT FURTHER DISCUSSION REGARDING OBTAINING THE SERVICES OF AN ENGINEERING FIRM LOCATED CLOSER TO THE CITY BE CONSIDERED. THIS ITEM IS TO BE PLACED ON THE NEXT WORKSHOP AGENDA. MRS. CALVERT COMMENDED THE ENTIRE CITY HALL STAFF ON DOING AN EXCELLENT JOB WHILE THE CITY CLERK, PATRICIA J. BEAULIEU, IS RECOVERING FROM HER RECENT HOSPITAL STAY. A MEMBER OF THE BEAUTIFICATION BOARD ASKED IF THE SIGN AT THE RECREATION COMPLEX WOULD BE PUT UP AGAIN. CITY MANAGER SCOTT ASSURED HER THAT IT WOULD. THERE BEING NO FURTHER DISCUSSION, MEETING ADJOURNED AT 9:55PM. Ga We , Secretary Page 6 of 6