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HomeMy WebLinkAboutMinutes 07-26-1962 Special MINUTES SPECIAL MEETING July 26, 1962 A Special Meeting of the Town Council of Cape Canaveral, Florida was held Thursday, July 26, 1962, at 7 :30 P.M., in the Recreation Hall of the Cocoa Palms Trailer Court. Town Officials Present: Mayor R.A. Jamieson, Aldermen George Rogers, A. D.Anderson, C. F. Applegate, W.J. Eberwein and Leo D. Collins and Town Clerk Jean K. Taylor. The meeting was called to order by the President of the Council George Rogers who stated it was a special meeting called for the purpose of discussing an accountant, By- laws, method of payment to attorney, road signs and parks. Mr. Wes Hauser, CPA of:the' firm M.A. Montenegro, Inc. was introduced who stated he had performed similar tasks for the Cities of Cocoa and Rockledge. A question and answer and discussion period between the Council and Mr. Hauser ensued and Mr. Hauser was requested to submit a letter to the Council verifying the statements he made to the Council verbally. By -Laws: The "BY LAWS OF THE CAPE CANAVERAL TOWN COUNCIL" were thoroughly discussed, corrections were made to the prepared set. After much deliberation, a MOTION was duly made, seconded and passed unanimously to accept the By -laws as corrected. A corrected set of the "By -laws of the Cape Canaveral Town Council" is attached hereto and made a part hereof. COMMISSION APPOINTMENTS: By consensus of the Town Council, the following appointments were made as outlined in the adopted By -laws: 2 Special Meeting July 26, 1962 Public WorKs: Alderman C. F. Applegate; Building and Zoning: Alderman Ceorge Rogers; Police, Fire and Recreation: Alderman A. D. Anderson; Finance, Budget and Administration: Alderman Leo B. Collins; Sanitation and Public Health: Alderman W. J. Eberwein. After the appointment of the various Commissioners unanswered problems regarding parks, road signs and attorney fees were passed on to their respective fields. The meeting was adjourned by unanimous consensus of the Council. Jean K. Taylor, Town Clerk BY LAWS OF THE CAPE CANAVERAL TOWN COUNCIL I Name of Council II Membership: 1.. Qualification and Election 2. Term of Office III Officers: 1. Qualifications 2.. Elections. 3. Terms of Office 4. Vacancies IV Meettngs: 1. Regular 2. Special 3. Quorum 4. Orders of the Day 5. Agenda V Advisory Board 1.. Responsibilities 2. Appointment VI Parliamentary Authority 1.. Robert's Rules of Order 2.. Florida Statutes VII Amendments - 1- I Name of Council The name of this council Shall be the Cape Canaveral Town Council.. II Membership 1. Qualification and Election Membership of this council shall be duly elected, by the citizens of the town of Cape Canaveral, and shall serve on this council in accordance with Florida Statutes 165.05. III Officers 1. Qualifications Any member of the Council is eligible for the position of president of the council and the position of president pro tem. 2.. Election At the meeting immediately following the yearly election the council shall elect one of its members president, who shall preside over the council. 3. Term of office The term of office or the president of the council shall be one (1) year with a right of succession. The term of the president pro tem shall only be for the length of time the president is absent. length of time the President is president pro tam 4.. Vacancies a.. Mayor In case of the absence, sickness or other disability of the mayor, the president shall be act as mayor for the time being and while so acting shall be disqualified from presiding over the council. For the. purpose or signing or vetoing of ordinances, a known con- tinual absence of the mayor from the community for a period of fourteen (14) days or more will be considered a vacancy. b. President In the case of, the absence, sickness or other disability of the president, or while the president is acting as mayor, the council shall elect a president pro tem to preside over the council. -2- IV Meetings 1.. Regular A regular meeting of the Cape Canaveral Town Council shall be called to order at seven- thirty o'clock on each Tuesday evening.. This meeting shall be called to order for the purpose of conducting scheduled town business as outlined by the standing orders of the day. All regular meetings shall be open to the public. The time, day and place of these regular meetings shall be made known to the public. 2.. Special A special meeting may be requested by any alderman, or the mayor, of the town of Cape Canaveral. The request for a special meeting shall be made at a regular meeting and shall specify: a.. The subject, or subjects b.. The meeting time c.. The meeting date d.. The meeting place This information shall be made known to the public on the day following the regular meeting at which the special meeting was approved.. Discussion, at a special meeting, shall not deviate from the specified subject, or subjects, stated in the request for a special meeting. A special meeting must be approved by a two -thirds (2/3) majority vote of the alderman at the time of the request. 3.. Quorum A majority of the council members shall constitute a quorum for the transaction of business at a town meeting. 4. Orders of the Day The orders of the day for a regular meeting of this council shall be: 7:30 Call to order Reading minutes of previous regular meeting and any special meetings held between this meeting and previous regular meeting.. Old business New business Adjourn town meeting During any portion of the meeting the mayor or alderman may ask interested citizens to express opinions concerning the business of the meeting. At such times the mayor or aldermen may question the citizens concerning the opinions expressed. 5.. Agenda All items of business to be placed on the agenda of a regular meeting shall be submitted.to the town clerk prior to ten o'clock on the Friday morning immediately preceding the next regular meeting date. The regular meeting agenda shall be made known to the public on, or before, one o'clock on the Monday afternoon immediately preceding the regular meeting date at which time the agenda will become the orders of the day. -3- V. Advisory Board: 1. Responsibilities Each council member shall be responsible for certain aspects for city government and it will be each member's responsibility to be a source of information to the council in their area of jurisdiction.. While this responsibility does not prevent any aldermen from exercising his normal prerogatives, it will permit an orderly division of responsibilities among the aldermen.. The five areas of responsibility will be: A. Public Works 1. Roads 2.. Power and Light service 3. Telephone service 4. Traffic and Parking 5. Waterways Applegate B.. Building and Zoning 1.. Zoning Board 2.. Board of Adjustment 3.Building Inspector 4. Town Planning 5. Schools Rogers C.. Police, Fire and Recreation 1.. Police Department 2.. Town courts and Judges 3. Fire Department 4.. Town parks 5.- Town beaches Anderson D. Finance, Budget and Administration 1. Town Clerk 2.Town Treasurer 3. Town Hall 4.. Bonds 5. Taxes and Revenue 6. Elections 7. Chamber of Commerce 8.Town Attorney 9. Library Collins E. Sanitation and Public Health 1.Sewage 2.Drainage 3. Water service 4. Health and Sanitation Inspector 5. Garbage Service 6. Animal Control 7. Liquor and Beverages Eberwein The council will assign the area of responsibility for any topic not specified in this section. - 4- 2. Appointment At the first meeting after each election of council members, the members shall select their area of responsibility. Any alderman who has been reelected or whose term of office carries over from the previous election shall have first choice to select the area of responsibility he had in the year immediately preceding. All new members of the council and old members who wish to change their area of responsibility shall then mutually agree upon their area of responsibility. If two or more aldermen desire the same area then they will select their area by drawing lots. Only one alderman will be responsible for an area and each area must have an alderman assigned to it. VI.. Parliamentary Authority 1. Robert's Rules of Order Revised shall be the parliamentary Authority for the orderly conduct of all meetings called to order by the Cape Canaveral Town Council. 2. The Florida Statutes shall superoede Robert's Rules of Order Revised when conflict between the two Authorities exist.. The Florida Statutes shall be the Authority in legal situations confronted by the Council. Robert's Rules of Order Revised shall be the Authority for situations not contained in the Florida Statutes. VII Amendments These bylaws may be amended at any regular meeting of the Town Council by a two-thirds (2 /3) majority vote of the Council..The proposed amendment must be presented, in writing, to each member of the Council at least seven (7) days prior to calling the proposed amendment to a vote. -5-