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HomeMy WebLinkAboutOrdinance No. 22-1965' MICROFILMED 3.13.86 REPEALED ORDINANCE N0. AN ORDINANCE PRESCRIBING RULES OF PROCEDURE FOR THE ZONING AND PLANNING BOARD OF THE CITY OF CAPE CANAVERAL FLORIDA: PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, SECTION 1. THEre is hereby prescribed and adopted rules of procedure for the conduct of the meetings and business of the zoning and planning Board as follows: SecTION 2. The term "Board" shall hereinafter be used to indicate the zoning and Planning Board of the City of Cape CAnaveral, Florida. SECTION 3. The board shalll hold Regular Meetings on the First and Third Thursdays of each month excepting legal holidays. SECTION 4. Meetings shall be called to order at 7 °30 P.M. SECTION 5. Business may be conducted when a Quorum of three members are Present. SECTION 6. official action may be taken only when at least three members are in agreement and cast identical votes. SECTION 7. The Chairman shall conduct all meetings when he is present. The Vice - Chairman shall conduct meetings when the Chairman is abent. three s members npresent sshall select one ofn the dmembers i � the to preside. SECTION S. Special meetings or work meetings may be called by the Chairman, or, in his absence, by the Vice - Chairman, or upon written notice of any two Board members at any time after a minimum of forty -eight hours advance notice has been given to all Board members, or at any time on short notice providing all memebers are notified and are present for a meeting. SECTION 9. Official! notice of such meetings is to be given to the Board's Secretary by the Board Chairman or in his absence by the Vice - Chairman or by written notice with the signatures of any two Board members. The Board Secretary shall then make diligent effort to notify each Board member , the zoning and Planning Councilman, the Press and other interested parties at the earliest practical time. Should the Board Secretary be unable to notify any person or persons, by all reasonable means, such inability to notify shall be communicated to the of''thre,'Board or in his absence the Vice - Chairman and the Zoning and Planning Councilman. The intent being that all members of the Board, the .zoning and Planning Councilman and other interested parties will be fully informed of all scheduled meetings. SeCTION 10. Members of the Press desiring notice of Special or Work Shop meetings may request the Board Secretary to place their name on a list of those to be notified of all such meetings. SECTION 11. Meetings will be held at either the City Hall or City Hall annex within the City. a. Meetings will be called to order by the chairman and a roll call taken by the Secretary. b. The first item through the final item on the agendo to be considered will be discussdd with all interested parties present given an ample opportunity to present their views. c. Each board member to have ample opportunity to question any person appearing before the board and to examine all documents presented. MICROFILMED 3.13.80 d. After all item on the agenda have been heard, a five minute recess shall be called thus ending the public portion of the meeting. e. At the end of the five minute recess, the members of the board, any ex- officio member the press, the board secretary, the Zoning and Planning Board Councilmen and any of his guests, limited to the City Council members the City attorney, the City Manager, the Building Inspector, the City Engineer, other City employees directly concerned with the business at hand shall convene for the deliberation portion of the meeting. The meeting shall be called to order and the first item through the final item will be discussed�by -the- board- membexe and vdted upon by members of the board. f. As the secretary polls each member, the member will vote for or against the item and give his reason for his vote. j. The secretary will call according to alphabetical order, rotating the first member to vote on each subsequent item on the agenda. h. At the conclusiRnof the vote and the announcement of the results of all items, the Chairman will ask for additional business or remarks from the board members. i. A motion to adjourn will follow. J. The result of the action taken on each item will be posted on the bulletin board at the City Hall befor 12:00 o'clocknoon the following day. The Posted result shall be indicated by one brief statement such as: request approved or denied end transmitted to City Council for actin, request tabled for additional study, request returned for additional information. each board member Cthe N Method memberwill respond nwith Aa voice evote aand palshatement of his reason for his vote. of the minutes ofC all N e co meetipstooall members ro fs the lZoning mand aPlanning Board of the City of Cape Canaveral without delay. SECTION 14. h board proceedings showingthevoteofeach member toge minutes therwith othe treason for the vote, or if absent or failing to vote indicating such fact. SECTION 15. The board shall hear all requests properly submitted according to the rules and proceedures as hereby adopted and attend to other duties as specified by the Charter and ordinances of the City. SECTION 1G. The agenda for each regular or special meeting shall be posted at City Hall, a Minimum of forty -eight hours before meeting time. The agenda is to include all business at hand, including all requests for Public Hearing submitted in accordance to the rules and regulations of the board or ordinance of the City or items scheduled for action or discussion in the normal conduct of the affairs of the board. The agenda is to be orgainzed by the Chairman, or in his absence the Vice - Chairman of the Board and his signature is to appear on the agenda as posted. SECTION 17, Attendance and voting records, minutes of meetings, a complete file of all p•s ted agenda, action of the board, all requests, notices, answers to notices, correspondance, registered mail receipts, proof of publication, plans and /or sketches, records of date, attendance and any of all other information or records relating to the activities of the board, shall be filed as a part of the records of the board. 2 c I',11CROFILiv11:U 313.80 SECTION 18. Attendance: No member of the board shall miss without the advance permission of the Chairman of the Zoning and Planning Board. The chairman of the Board shall not excuse a member from attending a regular meeting withou such reason being an emergency. SECTION 19. Conduct: The Chairman of the Board shall report any non - attendance, misconduct in office or neglect of duty Pt_ by it's members to the Councilman in charge of Zoning and Plannin[`�t� Misconduct shall include the acceptance of gifts, gratuities, 11N- or services intended io influence a member's consideration, vot or action upon any Zoning Ordinance or Variance. Negleat of duty shall include absenteism of two consecutive meetings without excuse. SECTION 20. All requests for a special exception, Variance or Re- Zoning shall require Public Hearing. Special Exception Variance or Re- Zoning requests . shall be submitted in writing to the chairman of the board and shall include the following applicable information in addition to any similar or identical information supplied to any other office or department of the City of Cape Canaveral, Florida. a. Name and address of the owner of record at the date the request is filed b. A survey or sketch drawn to scale and the legal description of the property in question. c. A plot plan or sketch drawn to scale showing placement of all existing buildings, if any, and all proposed buildings. d. Complete builder's plans or the floor plan and elevations sketched to scale. d. Proof that written notice has been given to all property owners of record within 500' of the plot or lot in question, at least ten days before the public hearing. Said proof of notice shall consist of return signature or receipt of registered mail sent by the board clerk. f. Proof of public notice shall include a paid receipt or a clipping of such notice in a newspaper that has enjoyed local circulation in the City of Cape Canaveral for a minimum period or a year. g. A list of the names and addresses of all owners of record of any land within 550500' of the lot or plot boundary of the property involved in the request for hearing, shall be supplied to the clerk with the original filing of the request for hearing. SECTION 21. All other requests - shall include the following information: a. Name and address of the owner of record at the date the request is filed. b. A survey or sketch drawn to scale and the legal description of the property in question. c. A plot plan or sketch drawn to scale showing showing placement of all existing buildings, if any, and all proposed buildings. d. Complete builder's plans or the floor plan and elevations sketched to scale. SECTION 22. All actions of the board and the secretary of the board shall be in conformance to and as prescribed by the Charter,: and Ordinancey orame s thereto, of the City. SecTION 2 . This ••ordinance shall take effect immediately upon its adoption. f MICROFILMED 3.13.80 Adopted by he City CQunoil of the City of Cape Canaveral' on the day of lJ, , , 1965. ,( //%/ //,,''������ Mayor - -� Attest• Cr-4 y ty n A -as to or City ve torney Approved on 1st reading February 16, 1965 Posted February 17, 1965 _ Approved on 2nd and final Reading. +,g