HomeMy WebLinkAboutPacket 07-03-2007 Regular #6 CE 4
Meeting Type: Regular as+
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Meeting Date: 07-03-07 J l
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AGENDA
Heading Consideration
Item 6
No.
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: CONSIDERATION: PROPOSAL FOR DESIGN SURVEYS OF THE SOUTH
CENTRAL DITCH IN THE AMOUNT OF $14,700
DEPT/DIVISION: PUBLIC WORKS/STORMWATER
Requested Action:
City Council consider the proposal for the design surveys of the south central ditch from Stottler, Stagg and
Associates in the amount of$14,700 as recommended by the stormwater administrator.
Summary Explanation&Background:
See attached memo for details. This is a budgeted item.
I support the stormwater administrator's recommendation.
Exhibits Attached:
Memo dated 06-25-07; SSA's Proposal
City Manaa's Offic• y Department PUBLIC WORKS/STORMWATER
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C I',i OF
C AfE CArJA'JERAE
To: Bennett Boucher—City Manager
Through: Walter Bandish—Acting Public Works Director
From: Jeff Ratliff—Stormwater Administrator
Date: June 25,2007
Re: Agenda Item for July 3,2007
Initial Surveying Funds—South Central Ditch Stormwater
Improvement Project
The City of Cape Canaveral (City) has received (1) a Section 319 Grant($286,000) from the Florida
Department of Environmental Protection (FDEP) and (2) a Stormwater Management Project Cost-
Sharing Grant ($115,000) from the St. Johns River Water Management District (SJRWMD) to fund
stormwater improvements to the South Central Ditch. This portion of the Central Ditch is located
from West Central Boulevard south to State Road AlA. Funds will also be provided from the
City's Stormwater Utility ($94,000) - the total project budget is $495,000 and is scheduled for
completion in FY2007-2008.
The only project funds budgeted for FY2006-2007 are for initial surveying tasks. Stottler Stagg &
Associates (SSA) has submitted a cost estimate for $14,700 to perform the initial surveying tasks
including the collection of horizontal elevation control, the preparation of drainageway cross sections,
and office support.The only existing survey data of the South Central Ditch was collected in 1987.
Recommend the approval of funds ($14,700)to SSA for completion of initial surveying tasks for
the South Central Ditch Stormwater Improvement Project.
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June 20, 2007
Jeff Ratliff SSA.
City of Cape Canaveral
105 Polk AvenUe
Cape Canaveral, FL 32920-0326
RE: SSA Fee Proposal for Design Surveys of South Central Ditch
(from Central Ave to SR A1A)
Dear Jeff:
Per your request, Stottler Stagg & Associates, Architects, Engineers, Planners, Inc. (SSA) is
pleased to present our survey proposal for design surveys of the South Central Ditch. This
survey work will begin at Central Avenue and proceed to the State Road AlA box culverts. In
general the design survey work will establish horizontal and vertical contro! for the proposed
design improvements. Cross sections taken every 100 feet of the drainageway will also be
obtained. Initial design concepts for this drainage outfall are anticipated to have a permanent
water pool with an inline sediment basin and aeration fountain.
SSA's specific scope of services includes the following:
SSA SCOPE OF SERVICES
Task 1 — Horizontal Control
For the study Area SSA will first establish horizontal control for the existing drainageway. The
initial design rights-of-way will be established from earlier SSA site surveys and public records.
Vertical control will also be prepared for the design area and high water marks will be recorded
where visible.
Task 2— Drainagewav Cross Sections
SSA will obtain drainageway cross sections at 100-foot intervals. In some drainageway
segments use of a small boat will be required. Visable utilities will also be noted in the study
area.
Task 3 — Office Support
SSA will prepare pre-computations and process field work. Cadd cross sections will be
prepared for the design work. One (1) hard copy and a cd disk will be given to the City for this
work.
SCHEDULES AND FEES
Schedules: Upon receipt of a City Purchase Order SSA will begin work immediately.
Approximately thirty (30) working days are anticipated to complete the work.
Fees: SSA's fee for this work (Tasks 1 thru 3) will be Lump Sum Fees as follows:
• Task 1 — Horizontal Control $5,700
• Task 2 — Drainageway Cross Sections $4,400
• Task 3 — Office Support $4,600
Total Lump Sum Fee of .............................. $14,700
STOTTLER STAGG & ASSOCIATES ARCHI IICTS ENGINEERS PLANNERS,INC.
8680 North Atlantic Avenue P.O.Box 1630 Cape Canaveral,Florida 32920 Tel 321-783-1320 Fax 321-783-7065
Lic.#AAC000329 #EB0000762 #1.B0006700
JICIVILIProjects1PROPOSAL1Crty of Cape Canaverait2007 Proposalskpieft survey south central cinch doc
Mr. Jeff Ratcliff
June 20, 2007 SSA Fee Proposal
Page 2 Design Surveys for South Central Ditch
Print costs, other than one (1) set of drawings, will be billed to the City. Fees will be billed
monthly based on a percentage of work completed and payment will be due within fifteen (15)
days of receipt.
Additional work authorized in writing by the City that is not specifically included in this proposal
will be deemed as additional services upon City's written authorization to proceed and will be
billed at SSA's standard hourly rates or negotiated as a lump sum prior to beginning work. Out-
of-pocket expenses for hourly work and additional printing will be billed with a fifteen percent
(15%) mark-up.
Compensation rates are based on ordinances, regulations and procedures in force on the
execution date of this Agreement by the appropriate governing bodies having jurisdiction over
the project. Any significant modification in these ordinance, regulations, procedures, etc. shall
be justification for re-negotiation for the compensation due to the Consultant for the work
involved.
It is understood that any and all professional liabilities incurred by SSA throughout the course of
rendering professional services on this "project shall be limited to a maximum of the net fee
received by SSA, not including reimbursable expenses and sub-consultants, for all services
rendered on the project. Should it become necessary to obtain a third party to collect our fees
for services, the City hereby agrees to pay all costs of such collections including Attorney's fees.
The City and SSA respectively bind themselves, their partners, successors, assigns and legal
representative to the other party to this Agreement and to the partners, successors, assigns,
and legal representatives of such other party with respect to all covenants to this Agreement.
Neither the City nor SSA shall assign, sublet or transfer any interest in this Agreement without
the written consent of the other.
The terms and conditions of this proposal are effective through August 1, 2007. Acceptance
after this date may necessitate increased fees or altered conditions.
Jeff, your authorization of this proposal can be accomplished by the appropriate City signature
below and our receipt of both a signed copy and a City Purchase Order. SSA is looking forward
to working with the City on this project in Cape Canaveral.
Sincerely, ACCEPTANCE:
Stottier Stagg & Associates
Architects, Engineers, Planners, Inc.
BY:
John A. Pekar, PE
Vice President TITLE:
JAP:jls DATE:
J:\CIVIL\Projects\PROPOSALICity of Cape Canavera112007 Proposals\p-Jeff survey south central ditch.doe