HomeMy WebLinkAboutPacket 06-19-2007 Regular #2 54pC
Meeting Type: Regular
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Meeting Date: 06-19-07A, - ' _(I [�
AGENDA
Heading Consideration
Item 2
No.
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: CONSIDERATION: CHANGE ORDER - NORTH CENTRAL DITCH
STORMWATER IMPROVEMENT PROJECT
DEPT/DIVISION: PUBLIC WORKS/STORMWATER
Requested Action:
City Council consider the proposed engineering design change order from Stottler, Stagg & Associates, for
the North Central Ditch Stormwater Improvement Project in the amount of $9,040 as recommended by the
stormwater administrator.
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Summary Explanation&Background:
Funds are available; see attached memo.
Please advise.
Exhibits Attached:
Stormwater Administrator's memo dated 6/14/07
City Mans . Office Department PUBLIC WORKS/STORMWATER
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CAFE CAt7AWEPAL
To: Bennett Boucher—City Manager
Through: Walter Bandish—Acting Public Works Director
From: Jeff Ratliff—Stormwater Administrator
Date: June 14,2007
Re: Agenda Item for June 19,2007
Additional Funds—North Central Ditch Stormwater
Improvement Project
The City Council approved funds in the amount of$53,000 for Stottler Stagg &Associates (SSA) in
June 2006 for the completion of engineering design tasks/engineering drawings for the North Central
Ditch Stormwater Improvement Project. The project was to include the construction of a stormwater
system as submitted to the Florida Department of Environmental Protection(FDEP)in the Section 319
grant application in 2005.However,based upon the results of surveying activities conducted by SSA,it
became apparent that the proposed design(system of culverts and dry retention areas) submitted in the
grant application would not be feasible — due in part to low elevations near residences along the
northern portion of the Central Ditch. Several attempts were made to modify the proposed design(i.e.,
"make it fit the site")—but none were deemed suitable,
Therefore, an alternative engineering design was developed as described to the City Council in the
workshop on June 19, 2007. This proposed new design(system of culverts and a wet detention pond on
City-owned property) was presented to the FDEP the week of June 4 —the FDEP concurred that the
new design project was adequate to meet the Section 319 grant requirements.
SSA has requested additional funds ($9,040.00) to complete the engineering design tasks/engineering
drawings for the alternative engineering design—these tasks include additional surveying, drafting, and
engineering design tasks (cost breakdown attached). The original grant application included$59,848.00
in funds for the completion of engineering design tasks/engineering drawings — the proposed funding
amount is $62,040.00. Original funds ($59,848.00) are included in the FY2006-2007 budget under the
Canaveral Ditch Project(6310) - Stormwater Fund. The total budget for project completion(including
grants)is$524,618.00.
Recommend the approval of additional funds in the amount of$9,040 to SSA for completion of
additional engineering design tasks/engineering drawings for the North Central Ditch
Stormwater Improvement Project.
UJ.
,,, Notification of Additional Services
Date: May 21,2007
SSA Project No.: 06-0018 i Project Name: Cape Canaveral Drainageway
Ci lent: City of Cape Canaveral
7 -
Requested By: f Jeff Radcliff—Stormwater
Requested Service:
Proposed modifications to Cape Canaveral Drainageway plans. Work will include:
1. Design of detention pond in City easement.
2. Relocation of main stormwater culverts to west side of easement.
3. Addition of yard drains at select locations.
4. Some field survey work to support designs.
Requested Service Taken By: John Pekar
SSA Method of Billing Additional Services:
} Work to be performed as a lump sum for$9,040 as noted below:
Senior Project Engineer 32 hrs @2$110/hr= $3,520
Cadd 34 hrs $75/hr 52.550
•
Field Survey Crew 16 hrs @$120/hr= $1,920
Office Survey 10 hrs @$105/lar= $1,050
Additional services to be added to SSA's existing contract with the City.
Client Telephone No.: 321/868-1240 Client Fax No.: 1 321/868-1233
Additional services can only be processed with your signed approval below.
No work will be performed until a City Purchase Order is received for this work.
APPROVED BY:
DATE:
Jeff Ratliff, CC Public Works
From: John Pekar[jpekar@stottlerstagg.com]
Sent: Wednesday, June 13,2007 10:35 AM
To: 'Jeff Ratliff, CC Public Works'
Subject: RE: Central Ditch
June 13, 2007
Jeff,
As a follow-up to your June 13th e-mail, here is a break-out of our anticipated engineering hours for modifications to
the Central Drainageway:
Engineering
Item Hours
Design of box and structures around sanitary sewer line 10 hours
(2 locations)
Hydraulic modeling of detention pond with control 8 hours
structure (multiple storms)
Design of elements to detention pond, includes cross 6 hours
section, potential pedway from Central, foundation with
electrical.
Permit exhibits for SJRWMD for detention system 4 hours
Yard drains at low properties into culverts 4 hours
TOTAL ENGINEERING HOURS 32 Hours
Note that soil testing of detention pond may be required depending on results of field topo and discussions with )
consultant on use of nearby work.
Let's discuss this approach. Thanks,
John Pekar
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