HomeMy WebLinkAbout2011 State of the CityCITY OF
CAPE CANAVERAL
2011 §T;TE OIF THE. CITY
ANNUAL REIPOWrr
TABLE OF CONTENTS
Page Number
1. Mayor's Message 1
2. City Manager's Message 2
3. Cape Canaveral Vision Statement 3
4. City Clerk's Office 4-5
5. Financial Services 6-7
6. Building/Code Enforcement and
Planning & Development Department 8-15
7 Leisure Services Department 16-20
8. Public Works Services Department 21-30
CANAVERAL SERVICE PROVIDERS
9. Brevard County Sheriff's Office
31-34
10. Canaveral Fire Rescue 35-40
MAYOR'S MESSAGE
Mayor's Message
For this year's Banner, may I suggest we continue last year's "Quit Planning and Start Doing", with the
addition of two words: "Quality over Quantity". The idea is not "how many tasks/items completed", but
rather "how well were they completed!" Better to complete fewer tasks well, than many tasks poorly!
The role of City Government is changing. No longer can Government be everything to everybody. Just
as individuals, families and private businesses have less income to spend, so does your City Government.
With property values decreasing each year, so does the amount of income our City receives (as our
income is derived from property tax values). As an example, our current 2011/12 Budget is down 14%
from the previous year. We must continue to be diligent in investing our residents' dollars they have
entrusted us with in a "wise manner". The decision is sometimes difficult to distinguish between the item
wanted or the item needed. As I continue to respond to our residents on the telephone or in person, I
always try to ask them "what do you as a resident expect our City should be doing that we are not now do
ing?" Most readily reply that the most important service they receive is public safety (police and fire
protection) and these two items need to be fully staffed so they can always respond when called upon.
Next in their priorities is the Library as it is their supplier of Internet, books, CD's and movies. Then,
Leisure Services Department with tennis and racquetball courts, classes, events and activities for after
school children at the PAL, ballfield and basketball court. Of course, the new event of the month is
Friday Fest, a place to meet and see people and to be seen.
Not often mentioned are City buildings, roads, street lights, sewer, water, telephone and cable services
which are a must, but not readily visible. However, since much of our infrastructure is nearing 50 years
of age (our City began in 1963), this issue of repair and replacement will always be ongoing. Our City
must be prepared to fix, repair or expand especially while costs are low. This will be especially
noticeable this year as we continue to implement our residents' "Envision Cape Canaveral" (Ridgewood
Avenue Streetscape is complete). This year's Budget continues with several very large multi -year
projects; the first five itemized below requiring more than this year to complete.
• Design, engineering and bid for construction of a new fire station.
• N. Atlantic Avenue Stormwater Improvement Project; new pedway with Complete Streets design.
Work to be completed includes surveying, engineering and grant writing for this year.
• A1A planning, design and engineering for pedway/sidewalks.
• Long Point Road Estuary Grant Project.
• Rehabilitation of 75 manholes.
• Lift Station #3 force main engineering/replacement.
• Design, engineering and grant writing for new Dog Park.
• Emergency Generator at Lift Station #9.
• Exfiltration system at Tyler and Poinsetta Avenue.
• Replacement of beach crossovers at Jefferson and Lincoln Avenues.
• Central Ditch stormwater pipe replacement; N. Central Ditch culverting.
• Replacement of fire department's 1991 mini -pumper, firefighting A.L.S. equipment.
All of these one-time large expenses to infrastructure must be anticipated and completed. Meanwhile, the
everyday, ongoing service our residents desire must not be neglected or postponed.
Continuing to promote a business friendly atmosphere to encourage more new businesses to locate in our
community and not handcuffing our present businesses with restrictive ordinances that keep them from
succeeding, present an opportunity for all of our Council and Staff.
To all, continue to be proud of our community and thank you for choosing our area as your home.
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CITY MANAGERS
City Manager's Message
Staff is pleased to present the 2011 State of the City Annual Report, which outlines the initiatives,
achievements and Visioning elements of each Department towards the City Council's priority areas as
established in the Envision Cape Canaveral Report. Department Directors created a Strategic Plan that
includes goals, strategies and actions for the successful implementation of the Envision Cape Canaveral
effort.
The 2011/12 Annual Budget was prepared taking into consideration the weak economic recovery and
reduced operating revenues. It provides the City Council and Staff with the tools needed to provide
programs, projects and services that will improve the community's overall quality of life. As you read
through this Report, you will see the many initiatives that will be accomplished.
I thank the City's Department Directors and members of the City team for their continued hard work and
dedication.
We look forward to a positive and successful 2012.
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CAPE CANAVERAL VISION STATEMENT
WE ENVISION: A bike -able and walk -able Cape Canaveral that retains and enhances its residential
feel, characterized by low-rise buildings not more than 4 stories in height. This residential and business
friendly atmosphere is one of a live -able, attractive, safe, secure and sustainable coastal community that
embraces the beach and riverside as the main amenities, and supports local culture and education.
WE ENVISION: A 1 A as a "complete street" with a native -landscaped and tree -lined median with
traffic calming elements and dark -sky street lighting. "Complete street" amenities include bicycle
facilities, covered transit stops, and safe pedestrian crossings that invite pedestrians and bicyclists to
access the beach, river, local neighborhoods and adjacent communities. Our improved "complete streets"
will allow us to calmly travel to intimate waterfront destinations and a walk -able downtown core. Multi-
use paths lined with shade trees should be wide enough for bikes and pedestrians and lighted so anyone
can walk or bicycle safely anywhere in town, day or night.
WE ENVISION: Welcoming community entrance features that create a sense of arrival and unique
community identity. The "downtown" will contain an architecturally rich and unique mix of uses, with
wide tree shaded sidewalks and umbrella covered cafe tables at restaurants and bistros where friends
gather, interact, and enjoy drinks and dinner.
WE ENVISION: A community that; removes or transforms blighted and unfinished buildings into
attractive structures, offers city-wide green spaces, provides a pet -friendly park with ample shade, and
actively recruits and supports businesses that enhance economic viability and serve our residents and
visitors.
WE ENVISION: Open shorelines and rivers accessible to the public including amenities that take
advantage of the water, such as limited and quaint water -view establishments and intimate public
gathering and entertainment places that may include pavilions, gazebos, or a performance stage.
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CI""`_' CLERK'S OFFICE
City Clerk's Office
General Information
The City Clerk's Office is comprised of the City Clerk and Deputy City Clerk who provide support to the
City Council, City Manager, all City Departments as well as the Community and General Public in a
variety of ways. The City Clerk is primarily responsible for:
• Preparing agendas and minutes for City Council Meetings
• Ensuring codification of City Ordinances
• Handling Public Records Requests
• Notary Public Services
• Serving as Qualifying Officer for City Council candidates
• Administering Human Resources and Risk Management Services
As a part of the Envision Cape Canaveral effort, the City Clerk's Office assisted in the following:
• Bike -able, walk -able complete streets: City Clerk Apperson is a member of the A 1 A Action
Committee which facilitates improvements along the A1A Corridor from the Port to Patrick Air
Force Base. The Committee works with Florida Department of Transportation and the Space
Coast Transportation Planning Organization (SCTPO).
• Sustainable Community:
o The City Clerk's Office assisted in increasing sustainability by reorganizing its Personnel
to ensure institutional knowledge will be preserved. And, reflecting the Visioning's spirit
of a friendly and welcoming community, the City Hall Marquee was upgraded to
electronic capability and aesthetically improved (see picture on next page).
o Capital Improvement Element/5-Year CIP: As a part of its role in managing records,
computer replacement continued; vehicles and other assets were inventoried; and
replacement schedules created to achieve cost control.
o Streamlined process for appointment/reappointment of Advisory Board Members.
o Citywide roll out of records management LaserFiche software continued. This software
was previously only utilized by the Community Development Department. Citywide use
of this software allows Staff access to documents, as needed. There is no longer the need
for someone to pull a paper file or leave their building to view the documents. This
furthers the City's efforts to reduce the storage of paper documents and become more
efficient.
Operational statistics for Fiscal Year 2011 (10/1/10 to 9/30/11) are:
Legislative Services:
25 meetings including Regular City Council, Special City Council, City Council
Workshops and Attorney/Client Sessions. Agendas and Agenda Packets were produced
for each.
3 Candidates qualified for 2 Council Member Seats.
2 Volunteer Board Members were appointed and orientation materials provided.
19 Volunteer Board Members were reappointed.
City Records Management:
51 cubic feet (34 boxes) of records destroyed.
97 boxes sent to storage.
50 boxes retrieved from storage.
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Human Resources:
9 job vacancies posted.
1 Employee out for Family Medical Leave Act.
Conducted open enrollment for City employee benefit programs. We are pleased to
report the premiums are 1.4% lower this year than last.
336.80 volunteer hours accomplished the following:
• updating data on City website and making it more user friendly
• boxing and processing records for storage/destruction
• proofing minutes, job descriptions and other documents
• scanning/verifying scanned records
(Statistics for other department volunteers will be provided in their reports)
Risk Management:
2 Workers Compensation Claims made (minor injuries). The City continues to receive
renewal rates below standard rates for all categories. This is due to our low experience
modifier and our successful Safety Program.
2 Liability Claims made.
$21,223.95 recovered for damage to City Property and $8,113.09 received for motor
vehicle accident on Ridgewood Avenue which destroyed a solar light.
$45,935.00 received for Insurance Premium reimbursement for 2010/2011 Fiscal Year.
WELCOME TO
THE CITY OF
(APf CANAUERAL
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FINANCIAL SERVICES
Financial Services
The Finance Office consists of the Finance Director, Accountant and Accounting Clerk. This Office
processes and pays City expenditures, bi-weekly payroll, oversees the City's banking and investment
services, manages utility billing, partners with the City Manager in preparation of the annual budget,
compiles and provides analysis of monthly and annual financial reports, oversees an annual audit by
external auditors and prepares all state and federal financial reports. It is entrusted with developing,
implementing and monitoring internal controls to ensure compliance with Generally Accepted
Accounting Principles (GAAP). It also provides quality service and assistance to the general public and
City vendors in an efficient and effective manner both in person and on the telephone.
The Finance Office works closely with the City Manager to provide the financial management required to
maintain a sound fiscal structure. This includes preparation of the Five Year Capital Improvement Plan
(CIP) along with the Annual Budget. The current ongoing slump in the economy has proven a formidable
challenge for planning. As reported in the prior year, the City's Assessed Value continues to decrease
and the City has experienced a total of 43.6% reduction in taxable value from the high in 2007/08 of
$1,459,745,880 to the current $822,683,104. With the exception of the pre -planned Ridgewood Avenue
Streetscape, which utilized both Reserves and Stimulus Funds, the 2011 Fiscal Year was completed with
a positive revenue stream and the outlook for the 2012 Fiscal Year continues to be guarded, but
optimistic.
While many of the Finance Office's activities are repetitive, they represent vital services provided for the
administrative support given to all departments. This support includes the maintenance and processing of
the bi-weekly payroll for all employees. All payrolls are made utilizing direct deposit and Staff
continues to seek out time saving alternatives to paper reporting and manual operations.
The Finance Director serves as the City's Purchasing Coordinator, managing the constant flow of
equipment and supplies needed for the City to accomplish its mission. This entails reviewing, approving,
or holding for disposition purchase orders for accuracy and compliance with purchasing
procedures. Direct purchasing support spans the process from the requisition to final vendor payment.
1,884 purchase orders were processed, representing a 24% increase over the previous year. 1,390 checks
were distributed totaling $11,060,360.
An updated version of the Financial Software was implemented during the year, allowing all City
Departments to process purchase requisitions electronically. Each department now has a custom process
that starts with data input and proceeds electronically to the various approvals required in the City
Purchasing Policy. A Purchase Order is not printed until all required approvals are satisfied through the
software. This streamlined process replaces a cumbersome paper process and frees Staff to concentrate
on other duties.
The City has partnered with other Brevard County Public Entities to form the Brevard County Public
Entity Purchasing Cooperative. This Organization was created to take advantage of the combined
quantities of similar products and commodities that are purchased throughout the County in order to
receive the best cost advantage. The Finance Director currently serves as the Board Secretary for this Co-
op.
The City of Cocoa processes billing for Garbage, Recycling, Stormwater and Sewerage at the direction of
Cape Canaveral. Management of this utility billing process is performed by the Finance Office.
Dumpster Wheels and Lock -bars were added to the items billed. Maintenance of the databases continues
to be a challenge for the small Staff.
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The Finance Director worked with each department to establish a workable budget for the 2011/12 Fiscal
Year.
• Staff identified and implemented changes to the Proposed Budget that provides the user
easy/transparent access to information required to make decisions.
• The State of Florida's restrictive and complicated Truth in Millage (TRIM) process was
completed with no errors.
• An easily navigated 2011/12 Budget was made available on the City's website with another copy
provided on the City's network which not only gives the user easy access, but has proved to be a
sizable financial savings over past years' distribution. A CD is available for those requesting a
copy.
With an eye towards streamlining City processes whenever possible, the Finance Office has identified
further software updates that will continue to improve the financial documentation and collection process.
These upgrades were included in the FY 2011/12 Budget and will be implemented over the next fiscal
year.
James Moore & Company was engaged in the prior year and conducted the 2009/10 year-end audit of the
City's financial activities. The City was the recipient of the Award of Financial Reporting Achievement
for the Fiscal Year 2009/10. This marked the 15th year in a row that this prestigious Award has been
received.
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BUILDJNG/CODE
ENFORCE . i ENT
AND
PLANNING &
DEVELOPMENT
Building/Code Enforcement and Planning & Development Department
General Information
The Department consists of six employees whose primary functions include Planning and Zoning,
Economic Development, Building and Code Enforcement.
ACCOMPLISHMENTS FOR YEAR 2011
Visioning and Economic Development Accomplishments
In 2009, Cape Canaveral engaged in a community based, Citizen driven process to create a vision for the
City's future. Over 200 Citizens participated in six public workshops that resulted in a Vision Statement
that envisions a vibrant community that meets the economic, recreational, social and retail needs of its
Citizens. A Visioning Report was produced that listed recommendations to implement the Visioning.
Recommendations included increased code enforcement, revisions to the comprehensive plan and zoning
code to allow for mixed -use development and a town center, and a proactive approach to economic
development, among others. The primary goal of Staff has been the implementation of the Visioning, its
recommendations and its Vision Statement.
Brownfields Redevelopment Program - The Brownfields Redevelopment Program is a tool for
economic revitalization that provides financial and regulatory incentives for redevelopment. Both State
and Federal incentives are available for properties receiving the Brownfields Area Designation. The City
has retained a consultant to assist with the process of delineating Brownfields Area boundaries and
completion of applications to obtain the Brownfields designation.
BuyBrevard — BuyBrevard.com is an internet based "buy local program" whose purpose is to promote
local businesses. Cape Canaveral is working with BuyBrevard as a "pilot" city as BuyBrevard designs a
website that enables visitors and residents to patronize local businesses.
Casa Canaveral Assisted Living Facility (ALF) — The City was presented with an opportunity to
become the location for an Assisted Living Facility, but the Code did not allow for an ALF.
Subsequently, the City revised its Code to allow for an ALF and approved a Special Exception and
Variances to accommodate the 288 bed facility. The ALF will be over 200,000 square feet, create 250
full and part-time jobs, provide a needed housing option, increase the tax base and be a $22+ million
dollar investment in the City. Infrastructure improvements will include installation of a replacement
sanitary sewer line, completion of lift station refurbishment/expansion activities, and streetscaping of
West Central Boulevard from SR Al A to Thurm Boulevard. The streetscaping project will include
construction of a pedway and sidewalks, installation of energy efficient lighting and landscaping
improvements.
Community Development Block Grant (CDBG) — Staff is exploring funding opportunities through
the CDBG program. The City may be eligible for an Economic Development Grant in conjunction with
the Casa Canaveral Assisted Living Facility because of its job creation. Monies would be used for
roadway and streetscape improvements on West Central Boulevard.
Community Redevelopment Agency (CRA) — A CRA is a financial tool to fund investment and
redevelopment in a specific geographic area. The first step in creating a CRA is to prepare and adopt a
Finding of Necessity, which establishes the need for a CRA by evaluating properties based on criteria in
the Florida Statutes. The City retained a consultant to prepare the Finding of Necessity and assist with
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obtaining County approval. When the report is complete, the City's request for a CRA will be presented
to the County Commission for approval. After receiving County approval, a Community Redevelopment
Plan will be drafted and the CRA adopted.
Economic Development Commission of Florida's Space Coast (EDC) — The City is an investor
in the EDC and works with its staff to attract businesses to Cape Canaveral. The City has also partnered
with the EDC and Brevard County to incentivize the location of a business to the area that will assist with
Low -earth Orbit launches. Staff attends EDC functions and the Planning & Development Director serves
on the Ad Valorem Tax Abatement Council.
Florida Beer Company Brewery — The City has given zoning approvals to Florida Beer Company
to locate a brewery in the former Marshall Manufacturing Building. Brewery activities will include
production of craft beers, tours, tastings and retail sales. The facility is expected to employ 35 persons
initially, and as many as 100+ at full production.
S.N.A.P. Certification — In November, the City received S.N.A.P. Certification from the
Economic Development Commission of Florida's Space Coast (EDC). S.N.A.P. is an acronym
for Simplified, Nimble, and Accelerated Permitting and the Certification recognizes the City's
efforts to be more economic development friendly by streamlining its development approval and
building permitting processes. Reducing project review timeframes and the adoption of
Ordinance No. 13-2011 were instrumental in receiving the Certification. The City is very
pleased to have received S.N.A.P. Certification and will continue its efforts to support job
creation and economic development. This achievement will be formally announced at the
January 18 EDC meeting.
Space Coast Clean Energy Consortium — The East Central Florida Regional Planning Council
along with area municipalities including the City of Cape Canaveral have formed a Consortium to work
collaboratively in an effort to procure State and Federal grant monies. The Consortium has applied for
grants through the U.S. Economic Development Administration's Regional Industry Cluster competition
that could support creation of a solar energy industry, provide energy upgrades for residential properties,
develop a smart grid electricity distribution system, etc.
Streamline Development Approval Process and Restructure Advisory Boards — In an effort
to be more business friendly, support job creation and build the tax base, Staff prepared proposals to
streamline the development approval process and restructure advisory boards. Proposals were put in
Ordinance format and adopted by the City Council at the December 20, 2011 meeting.
Project Rocket — The City has partnered with Brevard County and the State of Florida to incentivize
the location of Project Rocket in the Cape Canaveral area. Project Rocket will provide launch services for
placing satellites in low earth orbits and will create 28 new jobs at an annual salary of $140,000 and an
annual economic impact of $6.5 million. An announcement from Project Rocket is anticipated in
February 2012.
Comprehensive Plan and Zoning Changes
A1A Zoning Overlay District — Staff met with property owners, including hoteliers, to discuss the
creation of a mixed use land use district and zoning overlay that will allow for mixed use development,
increased building height and enhanced architectural/landscaping requirements. This will allow the City
to attract new businesses, maximize development potential, increase the tax base and provide services that
the Citizens desire. The mixed use area will include properties along A1A from the Port, south to the
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Canaveral River Bridge, properties along Central Boulevard from A1A to N. Atlantic Avenue and the
commercial and industrial areas south of the Port and north of Central Boulevard.
Complete Streets and Walkable/Bikeable Community Projects
A1A Action Team and MA Multi -Modal Action Plan — Cape Canaveral is a founding member of
the A1A Action Team. This is a group of private citizens and municipal officials actively engaged in
finding funding to improve the look and function of the A1A corridor. The Action Team includes
representatives from Port Canaveral, Cape Canaveral, Brevard County, Cocoa Beach, Patrick AFB and
the Space Coast Transportation Planning Organization. Florida Department of Transportation has
budgeted $850,000 to prepare the A1A Multi -Modal Action Plan that will remake A1A into a "Complete
Streets" roadway. Complete Streets focuses on safety and lowered speeds, pedestrian/bicycle travel,
transit accommodations and beautification. A Scope of Work was prepared for the Action Plan and was
released for bid proposals on December 16, 2011. A consultant will be selected in May 2012 and the Plan
should be completed within a year from time of bid award. The Action Plan will identify needed
improvements, cost estimates and prioritize candidate projects.
Complete Streets Grants — The Space Coast Transportation Planning Organization (SCTPO) has
budgeted approximately $1 million dollars for Complete Streets projects throughout the County. Funds
will be awarded pursuant to a competitive application process. The City has submitted applications for
two projects, Central Boulevard and N. Atlantic Avenue. A feasibility study will be performed for each
applicant project prior to selection by the TPO. Funding for winning projects will be available in FY
2012/13. If awarded, funds would be used to install pedways, bicycle lanes, landscaping, lighting,
intersection improvements, transit shelters, etc.
Indian River Lagoon Scenic Byways — The City is participating with the Indian River Lagoon
Scenic Byways Committee to create marketing materials that will highlight points of interest in the City
including Manatee Sanctuary Park and the Nancy Hanson Recreational Facility.
Ordinance Revisions
Assisted Living Facility - Has been added as a Special Exception use in the R-3 Zoning District.
Outdoor Entertainment Event Permits Revision - Streamlined approval of the numerous City -
organized Outdoor Entertainment Events, exempting them from the formal permitting requirements.
Committee review and approval will continue to be applied at the administrative level.
Pain Management CIinics - On August 3, 2010, the Brevard County Board of County
Commissioners imposed a County -wide moratorium on issuance of business tax receipts for pain
management clinics. The moratorium was extended on February 22, 2011 and again on August 23,
2011. The City previously posted a Notice of Pending Ordinance and Section Six indicated that its
approval did not constitute the City's opting out of the County -wide moratorium. The City's Ordinance
permits Pain Management Clinics as a Special Exception in the Cl and C2 Zoning Districts with certain
distance limitations, and places additional monitoring and reporting requirements on such
establishments. The Ordinance was approved at the 2" a public hearing on October 18, 2011.
Resort Condominiums and Resort Dwellings - Revision changed abandonment period of Section
110-197 pertaining to the loss of the requisite State License from 30 days to 180 days.
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Restaurants that serve alcoholic beverages - Staff and the Planning & Zoning Board are
preparing proposals to revise the Code that would remove barriers to restaurant location in the City.
Street Excavations Ordinance and corresponding Fee Resolution were approved, updated and
refined the requirements for permitting, including:
• Creating a "Designee" option for City Manager to delegate permit approval authority.
• Establishing a 10-day appellate period.
• Establishing a 90-day permit expiration period.
• Providing an automatic waiver for permit fees and deposits for work by City Staff, City
Contractors on City projects and authorized Franchisees.
• Authorizing City Manager to waive certain permit fees and deposits.
• Simplifying the deposit requirements.
• Raising permit fee from $25 to $50.
• Requiring an approved final inspection from the Public Works Services Department.
Other
Beach Vending — Through a new Ordinance, Beach Vending is permitted as a City franchise.
Approval criteria include:
• Franchises are limited to total of two (2),
• Any franchise awarded will not exceed three (3) years,
• Merchandise is limited to food and non-alcoholic beverages,
• Motorized carts/vehicles are prohibited,
• Successful background checks are required, and
• Franchisees must comply with certain locational, behavioral and minimum appearance
requirements.
Leisure Services Director and Building Official worked together to establish the City's first Beach
Vendors, "The Sweet Spot" and "H20 High Waterline Services". Beach Vendors have been conducting
business for the past four months and residents have responded positively towards these services. The
Beach Vendor Franchise embraces the beach as one of the main amenities in Cape Canaveral and
supports local businesses, better serving our residents and visitors.
Blackboard Connect — Certain Staff members attended a training session and are registered as users.
This is a public media outreach tool for disseminating/broadcasting both emergency and informational
messages to Citizens through telephone, email and SMS messages.
Digital Archiving —
• The City's use of Laserfiche has been expanded to extend to all departments, excluding Fire and
BCSO. This has enabled Staff to quickly access information and reduce the number of two -
person "Request and Response" to a simple one -person "find".
• Certain Staff members attended an additional City-wide Employee User Training Session for
Laserfiche. This was a first-time training session for most City Staff and an opportunity for
Department Staff to enhance their knowledge of additional features/functionalities.
• Staff received training for the new large format plotter/scanner, which enables scanning and
reproduction of large format images, such as building plans and site plans.
• Building Official and City Clerk met with MCCI to review options for outsource scanning of
offsite archived documents.
• Volunteer efforts of local community member Joyce Hamilton continue to be a real asset to the
Department in bringing Staff current on the enormous backlog of unscanned documents.
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Cape Canaveral Business Directory - Staff, along with the Business and Cultural Development
Board, created a directory of local businesses to assist citizens and visitors in patronizing local businesses.
Security Enhancements — Security at City Hall and Community Development Department facilities
has been enhanced by creating an enclosed lobby with access -restricted doors to employee work areas.
Condo Conversions - Staff adopted a new policy for "Condo Conversions" requiring Staff receiving
such notification to promptly notify all City Department Directors.
Damage Assessment Training Classes - Staff attended Classes hosted by the Cape Canaveral
Volunteer Fire Department.
Farmers Market — Staff worked with the City Attorney's Office to draft an agreement between the
City and a local Farmers Market promoter. Potential sites were evaluated, including Manatee Sanctuary
Park, but it was decided that the Leisure Services property on Taylor Avenue was better suited for this
event. An agreement between the Farmers Market promoter and the City was approved at the December
20, 2011 City Council meeting. Tentative Market Day is scheduled for Thursdays, with an anticipated
start date in February 2012.
FEMA Compliance Audit - Received approval of annual FEMA Compliance Audit. This Program
ensures that Citizens have affordable flood insurance premiums. Activities included sending outreach
letters to area Insurance Companies, Financial Institutions and Realtors.
Florida Association of Code Enforcement - Code Enforcement Officer began her sixth year of
service as Florida Association of Code Enforcement (FACE) Treasurer. This Group's goal is to provide
certification and training to code enforcement professionals throughout the Central Florida area as well
as keeping abreast of industry practices and legal challenges/law changes. Attendance at regular
meetings also provides free CEU's.
Hurricane Evacuation and Recovery Plan - Staff worked with Public Works Services Department
toward updating the City's Hurricane Evacuation and Recovery Plan.
ISO Certification - Building Inspector/Plans Examiner completed triennial submittal for Insurance
Services Office, Inc. (ISO) Certification. ISO is a provider of data, underwriting, risk management and
legal/regulatory services (with special focus on community fire -protection efforts and Building Code
Effectiveness Evaluation) to property -casualty insurers and other clients.
Lien Reduction Recommendation Procedure - Building Official and Code Enforcement Officer
continue to work on a procedure to be used as a guideline for making a recommendation to the Code
Enforcement Board for lien reduction requests.
NIMS Training and Certification - Staff received FEMA National Incident Management System
(NIMS) training and certification. Much of this training was provided at no charge by the Cape
Canaveral Volunteer Fire Department. This Certification program is a pre -requisite for many grant -
funding opportunities.
Recording and Releasing Code Enforcement Liens - Staff adopted a new procedure for recording
and releasing code enforcement liens. In light of Department -wide accessibility advancements made in
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the digital archiving system, the recording work has shifted from the City Clerk's Office to the
Building/Code Enforcement Department.
Space Coast Music Festival - This event was held on Saturday, September 24t'. It was a success and
Staff looks forward to working with Earth Awareness and Jack Link & Associates in the future.
Turtle Lighting - Each year, the Code Enforcement Officer works with Brevard County Natural
Resources Management Office (NRMO) to improve sea turtle lighting compliance in the City. Existing
structures that cause turtle hatchling disorientation are identified and retrofitted with light fixtures and
bulbs. Turtle nesting season extends from May 1st to October 31 S`
Unsanitary Occupancy Program - Public Works Services Department, Financial Services, BCSO
and Code Enforcement have developed a procedure to address water service cut-off and resultant
Unsanitary Occupancy issues. The procedure begins where the City of Cocoa's ends - after the water
meter has been locked -out or removed. The goal is to have a quick and effective method of:
1. Speaking with and educating any available tenants on the premises,
2. Posting the property in accordance with existing Codes (IPMC), requiring potable
water service,
3. Providing the required Notice (compliance timeframe),
4. Placarding the premises as "Unfit For Human Occupancy" and
5. Follow up performed by Code Enforcement and BCSO.
Board Activity for 2011
: oard of Adjustment - Held two meetings and rendered decisions on two Special Exception requests
and one variance request.
Code Enforcement Board - Held nine meetings, heard 77 cases, issued 59 Board Orders and filed 17
liens.
Community Appearance Board - Held four meetings and approved architectural elevations for six
projects.
Planning and Zoning Board - field ten meetings and made recommendations regarding requests for
six Ordinance revisions; two Special Exceptions; and one site plan revision. Additionally, the Board held
one meeting as the Citizens Advisory Task Force and made a recommendation that the City move forward
with the Community Development Block Grant application submittal.
Statistics for the period October 1, 2010 — September 30, 2011:
• (750) Permits were issued with a total construction valuation of $4,990,562.08
• Permitting fees: $94,863.63
• Sewer Impact Fees: $19,871.64
• (721) Permits finaled
• (0) Certificates of Occupancy issued
• (1217) Building Inspections performed
• (1075) Business Tax Receipts issued with a total value of $62,257.58
• (128) Notices of Violation issued
• (82) Notices of Compliance issued
• (77) Cases presented to Code Enforcement Board
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• Liens paid: $15, 269.28
• (14) Properties posted "Unfit for Human Occupancy"
• (167) Illegal signs removed
• (24) Vehicles posted with courtesy tags and/or vehicle tow notices
• (253) Code Enforcement violations resolved in field
• (6) Flood Zone inquiries processed
• (15) Properties Posted
• (17) Doors Tagged with Code Enforcement Courtesy Requests
• (37) Lien search requests processed
• (3) Citations issued for Work Without Permit
• (2) Stop Work Orders posted
• (23) Address assignment requests processed
• (12) Resort Rentals cited
• (284) Follow-up site visits
GOALS FOR YEAR 2012
Planning and Development
A1A Zoning Overlay District - Engage Visioning participants and community in conversation in
public meetings to address needed revisions to the zoning code to remove barriers to development and job
creation.
Architectural Design Standards - Develop architectural design standards to guide the design of new
construction.
Brownfields Redevelopment Program - Delineate boundaries and establish Brownfields Program.
Apply for Assessment Grants to fund Phase I Environmental Analysis of properties suspected of
contamination.
Community Redevelopment Agency - Complete the Finding of Necessity and after approval by
Brevard County, prepare and commence implementation of the Redevelopment Plan.
Mixed Use Land Use and Zoning Districts - Retain consultants to assist the City, property owners
and others in creation of mixed -use land use and zoning districts that will allow for a "town center"
development.
Revisions to Ad Valorem Tax Exemption Ordinance - Staff is drafting revisions to the Ad
Valorem Tax Exemption Program that will allow more companies to be eligible. The objective is to make
the incentive available to the types of business likely to locate in Cape Canaveral, such as small
technology companies.
Tattoo Ordinance - Adopt Ordinance to regulate location of tattoo parlors.
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Building and Code Enforcement
Adult Entertainment Ordinance Revision - As enforcement of this Ordinance transitioned to this
Department, Staff recognized a need to make a needed amendment to make the Ordinance conforming to
the Fee Schedule.
Brevard County Housing and Human Services Department Community Revitalization
Program - Code Enforcement Staff is looking forward to working with the Brevard County Housing
and Human Services Department Community Revitalization Program. This Program is available to assist
Brevard County's distressed homeowners in obtaining financial aid to repair damaged homesteaded
properties. The Program has income and other eligibility requirements.
Foreclosure Ordinance - Code Enforcement Officer and Building Official are investigating and
evaluating the effectiveness of existing Foreclosure Ordinances. This appears to be a sensible strategy to
combat blighted properties challenged by foreclosure situations. Staff intends to present a proposed
Ordinance to the City Council in early 2012.
Sea Turtle Conservancy - Code Enforcement Officer is working with the Sea Turtle Conservancy
regarding additional grant funding opportunities for turtle -friendly lighting. This Grant is funded through
the BP New Horizons Gulf Oil Spill Settlement.
Solicitor's Ordinance Revisions - Staff has been tasked with developing revisions to the Solicitor's
Ordinance which will streamline regulations and address fees, to ensure capture of the City's out-of-
pocket expenses as well as administrative expenses.
Springbrook Building Permits Software - Building Official and Finance Director held a
teleconference with software engineer from Springbrook regarding forward -looking mutual goals for the
City's relationship with Springbrook as a software provider for key customer interface modules,
including building permits, citizen request and miscellaneous accounts receivable programs. Public
Works Services Director, Building Official, Code Enforcement Officer, Financial Services Director and
City Clerk are in discussions to identify unified needs for Citizen web -interface modules.
Vehicles For Hire Ordinance Revisions - Staff will continue research toward revising City Code
Chapter 80, Vehicles For Hire. The goal is to propose changes reflective of current regulations in other
similarly -sized Cities.
15
LEISU
DEPARIME
E SERVICES
Leisure Services Department
Executive Leadership Institute
The Leisure Services Director graduated from the Executive Leadership Institute on May 20, 2011. This
group of 20 people met for 16 months focusing on Core Values, Strengths, Leadership Quotient, DiSC
Assessment, Listening Profile, Emotional Intelligence, Team Building and establishing long-term
professional working relationships among the various Brevard County local governmental units.
Ark$ ern ,
yrrleriBB :G'' .orr 1Y�11'J3•
Canaveral Police Athletic League
Completing its 3`' year, Canaveral PAL proved its importance and need within the community of Cape
Canaveral. With over 50 active registered members, the program continues to grow and become "the
place to be for teens". Accomplishments include: members elected to the Youth Directors Conference
(YDC), hosting Regional Events for other PAL's and receiving certifications from the State Florida
Association Police Athletic League (SFAPAL), just to name a few. The Canaveral PAL members
volunteer their time at all City special events, earning community service hours, and participate in fund
raising activities. This past year, Canaveral PAL raised over $3,000.
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Racquetball Tournaments
Cape Canaveral hosted two annual tournaments featuring players of various skill levels from all over
Florida. The tournament is billed as the longest running outdoor event, held at the same site, in the
United States. Completing its 35th year, players gather to socialize, reminisce and play the game that has
brought them back to Cape Canaveral. The tournament supports local businesses and promotes economic
growth.
Athletic Leagues
Tennis and Racquetball Leagues were held four nights a week for players of various skill levels. Two
social Tennis Clubs met on Thursday nights and Monday/Wednesday mornings. Adult Flag Football and
Adult Coed Softball Year Round Leagues were held on Tuesday and Thursday nights. The Leagues are
sanctioned and officiated by accredited referees and umpires. A social Kickball league was the newest
addition to the many Athletic offerings.
Friday Fest
Friday Fest has surpassed all expectations. Completing its second year, the event hosts an average of 60
vendors, renowned recording acts and crowds in excess of 800 people. Beer and Wine sales produced a
net revenue of $11,000+. The event is the "talk of the town" and every city wants one. Friday Fest is in
direct line with the Cape Canaveral Vision Statement, providing public gathering and entertainment
places in a bike -able and walk -able community.
Fall Festival Chili Cook Off
The Fall Festival played host to the 2nd annual Chili Cook Off. Ten teams competed for the coveted Chili
Cook Off Trophy and yearlong bragging rights. Over 400 people enjoyed festivities including music,
raffles, bounce houses, face painting, balloon art, food and fun for everyone. The Cook Off raised over
$500 for Cape Canaveral youth. Future proceeds from the Chili Cook Off will benefit the Canaveral
Police Athletic League. The Fall Festival provides a social gathering place and embraces the riverside
amenities.
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Healthy Kids Fair/Let's Move Campaign
This new event took place at Manatee Sanctuary Park. The focus was on healthy lifestyles for families.
Activities included fitness challenges, nutrition tips and food samples, safety awareness, fitness
demonstrations, health and wellness screenings, face painting, DJ music and special appearances by
Community Heroes in recognition of `Be a Hero Month". The Fair jump started the City's yearlong
commitment to the "Let's Move Campaign". City Council approved the Resolution for the Campaign at
its November 4, 2010 Meeting. The Campaign addresses child obesity and healthy lifestyles for the
residents of Cape Canaveral. The Leisure Services Department supports the Campaign with a different
activity each month.
16te Annual Reindeer Run - 2011
The 16th annual 5K run/walk took place on December 10, drawing a record setting 522 runners. The
event raised over $10,000 for the Brevard County Police Athletic League (PAL). The Reindeer Run has
been a beach front gathering place for people to socialize and reunite for the past 16 years.
Holiday Movie and Tree Lighting Party - 2011
The 2nd Annual Tree Lighting Party showcased Manatee Sanctuary Park and featured a craft table where
kids enjoyed free hot chocolate and cookies while decorating ornaments for the holiday tree, which was
raffled off. Santa lit the tree, followed by "Fred Claus" shown on the giant inflatable outdoor movie
screen, which is part of the new Sponsor Program giving local businesses the opportunity to advertise
during movie previews. The Sponsor Program's goal is to enhance economic viability within the
community. The holiday movie embraces the riverside amenities and provides family entertainment in a
social gathering place.
Movie in the Park
Movies are shown the 3`d Friday every month at Manatee Sanctuary Park. This free event is a great way
for families to spend a relaxing night together. A new sponsorship program has been implemented giving
businesses the opportunity to advertise during movie previews, enhancing economic viability and
supporting businesses.
Spring Festival Vendor Expo - 2011
The 4ch annual Vendor Expo was held at the Spring Festival; 20 vendors participated with approximately
500 people attending. Activities included refreshments, raffles, bounce houses, face painting, balloon art
and DJ music. Vendors showcased arts and crafts, paintings, photographs, historical artifacts and
handmade jewelry. Vendor participation has been reduced to enhance the neighborhood appeal to this
riverside event that supports local cultural and education. The event and vendor space are FREE.
Summer Camp
The 4fh year of Summer Camp exceeded all expectations. Every week was filled to capacity. Field trips
to local establishments included ice cream, miniature golf and the library, just to name a few. Kids
enjoyed fun learning experiences through professional services such as magic shows, cooking, music and
Junior Achievement. A new lunch program was initiated through local Pizzeria Papa Vito's and Melanie
Evans, declaring Friday as pizza day. All campers received free pizza for lunch every Friday.
Back To School Jamboree
The 4th Annual Back to School Jamboree was held on July 30`h. This event prepared kids for school with
supplies and provided safety awareness training. The event was funded in part by donations from Papa
Vito's Italian Restaurant and Melanie Evans. 200 backpacks were filled with school supplies for the kids.
The Brevard County Bicycle Rodeo donated bike helmets and provided a safety awareness course to ride,
along with safety giveaways. This free event was enjoyed by over 400 participants.
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Pet Friendly Park
Staff made a Presentation to City Council on October 19, 2010 to construct a Dog Park on .90 acres at
Manatee Sanctuary Park. The Presentation included proposed amenities, a phased construction plan with
associated costs and two artist renderings. Discussions continued at the October 18, 2011 City Council
Meeting, where Council unanimously approved a Pet Friendly Park in the City and selected Manatee
Sanctuary Park as the location. The Park supports the Cape Canaveral Vision Statement, "offering city-
wide green spaces, providing a pet friendly park with ample shade".
Manatee Sanctuary Park
Recent improvements include a stormwater retention pond, palm tree relocations and a pedestrian bridge
as part of the '/z mile walking trail. The retention pond was part of a drainage improvement project. The
secret seems to be out - with each passing year the venue seems to grow with new events such as the
Space Coast Music Festival, Art and Cultural Exhibits and a variety of private affairs. Other proposed
improvements include an amphitheater located in the southeast corner of the Park facing the Banana
River, creating a quaint waterfront public gathering place for outdoor concerts, movies and performances
as identified in the Cape Canaveral Vision Statement. Other possibilities include two sand volleyball
courts and a multi -use playground for kids ages 2-5 and 6-12. Manatee Sanctuary Park is a riverside
amenity that supports local culture and provides a waterfront gathering place.
Banana River Park
Proposed plans for Banana River Park include transition of the existing soccer field to a passive Nature
Preserve with an elevated shoreline pier and fishing pier extending west into the Banana River. Other
planned amenities include a nature center, playground, picnic areas, educational kiosks, park office and
walking trail along with continuation of the Kayak Launch.
Community Center
Staff has been researching funding options, along with actively pursuing acquisition of the Machinist
Building located on Taylor Avenue, as a site for a new Community Center. There would be something
for everyone, working towards the City's goal of being a place that families can live, work and play
together. The two-story facility would provide space for the Youth Center, Police Athletic League,
Senior Center, multi -purpose room for programs and activities, fitness center, lounge area with warming
kitchen, meeting rooms for rentals, and much more. The existing Recreation Complex would become a
Tennis and Racquetball Facility, privatized through contracted professionals. Services would include
league play, group and private lessons, tournaments, a pro shop, racket stringing, and a coffee shop.
Options for the existing Youth Center would include the possibility of a Skate Park or a much needed
additional parking lot.
Cherie Down Park
Dialog continues with Brevard County and the School Board in an attempt to acquire Cherie Down Park.
Proposed Park development includes additional parking at the south end, beach rental and refreshment
concessions and an elevated Beach House with an underside pavilion that could be used for private rentals
or City sponsored events. The Beach House would provide a beachside gathering place for people to
socialize and meet new friends.
Department Reorganization/Rename
Three part time Recreation Assistant positions were dissolved, creating one full time Recreation
Programmer position. This gives the Department more depth and diversity, creating additional activities
and events for the community. A full time Maintenance Specialist position was transferred from Public
19
Works Services to the Leisure Services Team. This results in efficiency within the Department. The
Department's name was changed from Parks and Recreation to Leisure Services.
Leisure Services
The Leisure Services Department is committed to excellence and will continue to offer the best,
innovative programs and activities to the community. All parks and facilities are conveniently located
within Cape Canaveral's bike -able and walk -able community, accessing the beach and riverside
amenities. The goal is to offer something for everyone. From kids to active adults, you'll fmd
everything you need within this attractive, fun, coastal community.
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PUBLIC WORKS SERVICES
DEPARTME TN T
Public Works Services Department
General Information
Public Works Services Staff consists of 26 employees whose primary purpose is to provide/maintain utility
services for the general public as well as to maintain all City streets and facilities. Public Works Services
provides services in four main categories which include:
• Administration;
• Sanitary Sewer/Reclaimed Water;
• Stormwater; and
• Infrastructure Maintenance.
Accomplishments for 2011, as well as goals for 2012 from each of these service categories, are detailed as
follows:
ADMINISTRATION
ACCOMPLISHMENTS FOR YEAR 2011:
Liaison with City Contractors
Public Works Services Staff continues to act as liaison between the general public and the City's
contractors including:
• Waste Pro (solid waste contractor);
• Florida Power & Light Company;
• Brevard County Traffic Signals and Signs; and
• Brevard County Mosquito Control.
Staff acts as intermediary and forwards/documents residents' services requests/concerns to contractors, and
follows up to ensure requests/concerns are addressed in a timely and professional manner.
MAJOR GOALS FOR YEAR 2012:
Preventive Maintenance Software
Staff will install/implement use of a preventive maintenance software package. This software allows for
documentation of maintenance activities as well as notification of scheduled maintenance requirements. It
will allow Staff to closely monitor/control maintenance costs.
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Administrative Services
Public Works Services will continue to provide the highest quality administrative services — both in quality
of service and response time. Staff will continue to:
• Provide communication services between the general public and the City's contractors;
• Monitor all expenditures in the Public Works Services Department; and
• Evaluate/ implement cost-cutting methods for all Public Works Services purchases and services.
SANITARY SEWER/RECLAIMED WATER
Sanitary Sewer/Reclaimed Water Programs
Improvements/expansion of the sanitary sewer and reclaimed water systems, and routine maintenance
activities of both systems, is completed throughout the year with funding from the Wastewater Enterprise
Fund. The City's Wastewater Treatment Plant (WWTP) is an Advanced Wastewater Treatment (AWT)
facility with a capacity of 1.8 million gallons per day. Operation of the City's reclaimed water system
ensures that treated wastewater is used for irrigation purposes — not discharged to the Banana River Aquatic
Preserve. These Programs also meet the following goal of the 2010 Envision Cape Canaveral Report:
"WE ENVISION: This residential and business friendly atmosphere is one of a live -able, attractive, safe,
secure and sustainable coastal community that embraces the beach and riverside as the main amenities,
and supports local culture and education."
ACCOMPLISHMENTS FOR YEAR 2011:
Emergency Stand -By Generator for Lift Station #2
A stand-by generator was installed at Lift Station #2 located on Center Street. The generator supplies
emergency power to the lift station in case of a hurricane or other natural/manmade disaster when electrical
service is disrupted.
Lift Station #2 Rehabilitation
This Lift Station underwent major rehabilitation including repairs to the floor and replacement of the valve
vault/piping.
Emergency 6-Inch Diameter Pump For Sewer Line Breaks and Lift Station Repairs
A portable 6-inch diameter pump was purchased and is now available for use. It is used during lift station
repairs, well pointing for dewatering operations, and miscellaneous sanitary sewer repairs. The pump can
also be used for pumping of stormwater after large rain events.
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Manhole Rehabilitation
The first year of a four-year Program to reline the interior of the City's sanitary sewer manholes and lift
station wet wells was completed. Repairs eliminate ground water infiltration and reduce flows to the
WWTP. Eighty-eight (88) manholes and wet wells were relined during the year.
Wiring Upgrade to WWTP Mixers
New wiring and conduit were installed to replace out -of -code and damaged wiring from the Motor Control
Room to the 2nd Anox Tank at the WWTP. This wiring provides power to six mixers that mix sludge in the
treatment process.
WWTP Laboratory Air Quality
An air quality study was performed to determine if mold spores were present in the WWTP Laboratory
since numerous water leaks were observed. Results indicated the presence of mold spores; therefore, an
ozone treatment was performed and the air-conditioning duct work was replaced. New ceiling tiles, flume
and blower were also installed. Thus, air quality is now within acceptable ranges.
Pollution Prevention (P2) Project
This Project included installation of variable frequency drive (VFD) controllers on Aerator Mixer Motors
1 and 2 at the WWTP. VFD controllers provide more accurate control of the WWTP process and improve
electrical energy savings by operating the equipment at greatly reduced speeds. Estimated energy savings
are $2,400 per month with a reduction in CO2 emissions of approximately 670,000 pounds per year.
Project work was funded by a grant from the Seaport Canaveral Corporation, LLC.
MAJOR GOALS FOR YEAR 2012:
Engineering Design for Force Main #3
This will include preparation of engineering/design drawings for replacement of Force Main #3 in the
northeast portion of the City. Drawings/bid specifications will be prepared. The Project will be publicly
bid.
Manhole Rehabilitation
This will be the second year of a four-year Program to reline the interior of the City's sanitary sewer
manholes (350) and lift station wet wells, thus eliminating infiltration of groundwater and reducing flows to
the WWTP. Rehabilitation includes checking clearance of ring and top of manholes, inspecting inverts for
proper channeling and applying spray epoxy to walls in order to seal them from water intrusion.
Approximately 80 manholes and wet wells will be relined in each of the next three years.
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WWTP Area Lighting
This three-year initiative includes replacement of lighting (poles/lighting fixtures) at the WWTP. Existing
lighting is inadequate and not to code — poles are fiberglass construction and require replacement.
Sand Filter Upgrades
Sand filters at the WWTP will be replaced with ECO Wash top loading filters that will operate for shorter
periods of time, thus reducing electrical costs when powering air compressors and pumps. They will also
reduce the amount of backwash requiring retreatment in the WWTP.
Lift Station #1 Rehabilitation
Rehabilitation of Lift Station #1 located on Washington Avenue will include replacement of stand
pipes/pump bases and installation of new piping and check valves in the valve vault.
Emergency Stand -By Generator for Lift Station #9
A stand-by generator will be purchased and installed at Lift Station #9 located on Banana River Boulevard.
It will supply emergency power in case of a hurricane or other natural/manmade disaster when electrical
service is disrupted.
Anoxic Zone Mixer Repairs
Three of the six mixers in the 1s` anoxic zone will be repaired/replaced. These mixers provide mixing of
incoming raw wastewater with activated sludge to initiate the process of biological nutrient removal.
General Services
Public Works Services Staff will continue to provide City residents with the highest quality of services
concerning sanitary sewer/reclaimed water services. Staff will also continue to:
• Evaluate cost-cutting methods for chemical usage at the WWTP;
• Conserve monies and work within the established Budget;
• Coordinate with City of Cocoa Beach on the Aquifer Storage and Recovery (ASR) Project; and
• Repair all equipment when needed.
STORMWATER
Stormwater Improvement Program
Stormwater improvement projects and routine maintenance activities are completed throughout the year
with funding from the Stormwater Utility to improve quality of stormwater discharging to the Banana River
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Aquatic Preserve. Recognizing the economic and aesthetic benefits of a healthy Lagoon system, the City
maintains an aggressive and successful Program to improve the overall environmental condition of the
Banana River Aquatic Preserve. This Program meets the following goal of the 2010 Envision Cape
Canaveral Report:
"WE ENVISION: This residential and business friendly atmosphere is one of a live -able, attractive, safe,
secure and sustainable coastal community that embraces the beach and riverside as the main amenities,
and supports local culture and education."
ACCOMPLISHMENTS FOR YEAR 2011:
South Central Ditch Project
This included construction of stormwater improvements to the southern portion of Central Ditch located
south of West Central Boulevard. Tasks included dredging of the ditch bottom, construction of a new
headwall and reorientation of stormwater pipes to improve stormwater flow. Numerous aesthetic
improvements (tree plantings, placement of a park bench, etc.) were also performed in the site vicinity.
Harbor Heights Stormwater Pipe
This Stormwater Improvement Project included replacement of stormwater pipe in the eastern portion of the
Harbor Heights neighborhood. The original stormwater pipe was undersized, in poor condition and did not
adequately collect stormwater from Harbor and Coral Drives. Significant residential flooding occurred in
this area during Tropical Storm Fay.
Stormwater Improvements at Manatee Sanctuary and Banana River Parks
During construction, stormwater permits were not obtained from St. Johns River Water Management
District (SJRWMD). Therefore, the City signed a consent order with SJRWMD and constructed numerous
stormwater system upgrades including improvements to the swale systems, construction of a wet detention
pond and pedestrian bridge at Manatee Sanctuary Park including installation of stormwater discharge
structures. Construction of these stormwater improvements significantly improves the quality of stormwater
prior to discharge to the Banana River Aquatic Preserve and reduces flooding of the parks after heavy
rainfall events.
Total Maximum Daily Load (TMDL) Program Allocation Determination/Implementation
This is a 15-year Program administered by FDEP to improve quality of stormwater discharged to water
bodies throughout the state. Locally, FDEP is requiring that governmental entities/private stakeholders
significantly reduce their runoff of nitrogen and phosphorous in stormwater to the Banana River Aquatic
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Preserve during the first five years of the Program. Staff has submitted to FDEP a summary of stormwater
improvement projects to be used in determining the final required nitrogen and phosphorous reductions.
Basin Management Action Plan (BMAP) Committee
The City continues to be involved in the Banana River Lagoon BMAP Committee, which was formed as
part of the TMDL Program. This Committee will oversee stormwater improvements completed by
governmental agencies/private stakeholders located in the Banana River Lagoon Basin to ensure that
progress is being made to reduce concentrations of nitrogen and phosphorous discharged to the Lagoon.
Replacement of Stormwater Inlets
The City continues this long-term Project to replace older style stormwater inlets with new "Type C" inlets.
They require less maintenance, are not damaged as easily by vehicular traffic, prohibit larger debris from
entering the stormwater system and provide improved stormwater flow. The City replaces approximately 16
inlets per year.
Miscellaneous Stormwater System Improvements
Numerous stormwater improvement projects were completed throughout the year. These include
replacement of smaller diameter stormwater pipes, construction of new curbing and improvements to
stormwater swales. Projects are performed on a regular basis to eliminate identified problems.
Routine Maintenance Programs
The City routinely maintains its stormwater infrastructure. Maintenance tasks include cleaning of nine
nutrient -separating baffle boxes after heavy rainfall events, removal of debris from stormwater inlets on an
as -needed basis and inspection/cleaning of manholes. The work is conducted by the City's Inmate Crew and
Infrastructure Maintenance Staff.
MAJOR GOALS FOR YEAR 2012:
Stormwater Line Replacement (West Central Boulevard)
The Stormwater pipe located along the northern side of West Central Boulevard between the Central Ditch
and Brown Circle is constructed of metal and is severely corroded. This is one of the City's few remaining
stormwater pipes constructed of metal. The pipe will be excavated/replaced with concrete reinforced pipe of
similar size.
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Central Ditch Dredging project
The Central Ditch located north of West Central Boulevard will be improved. Work will include dredging
of approximately 400 feet of the channel -bottom, lining of the channel banks with rocks and planting of
native vegetation.
Exfiltration Systems Installation
Exfiltration piping will be installed at two intersections which experience street flooding after heavy rainfall
events. Exfiltration piping, which consists of perforated stormwater pipe encased by gravel in synthetic
sheeting, allows infiltration of stormwater into the surficial aquifer. This eliminates a significant amount of
stormwater discharging into the Banana River Aquatic Preserve through the City's stormwater system.
Stormwater Inlet Replacements
The City will continue to replace older style stormwater inlets with the new, more efficient "Type C" inlets.
(16) inlets are scheduled for replacement in the coming year.
Routine Maintenance Activities
Maintenance activities including the cleaning of nutrient -separating baffle boxes after heavy rainfall events,
removal of debris from stormwater inlets on an as -needed basis and inspection/cleaning of manholes will be
continued in the coming year. Work will be conducted by the City's Inmate Crew as well as Infrastructure
Maintenance Staff.
INFRASTRUCTURE MAINTENANCE
Infrastructure Maintenance Program
Infrastructure maintenance projects are completed throughout the year as part of a proactive Program to
maintain, as well as improve, the City's infrastructure/amenities including roadways, sidewalks, City
buildings, beach -related facilities, streetscapes, landscaping and public parks. The Program meets the
following goals of the 2010 Envision Cape Canaveral Report:
"WE ENVISION: This residential and business friendly atmosphere is one of a live -able, attractive, safe,
secure and sustainable coastal community that embraces the beach and riverside as the main amenities,
and supports local culture and education."
"WE ENVISION: AlA as a "complete street" with native -landscaped and tree -lined median with traffic
calming elements and dark -sky street lighting. "Complete street" amenities include bicycle facilities,
covered transit stops, and safe pedestrian crossings that invite pedestrians and bicyclists to access the
beach, river, local neighborhoods and adjacent communities. Our improved "complete streets" will allow
27
us to calmly travel to intimate waterfront destinations and a walk -able downtown core. Multi -use paths
lined with shade trees should be wide enough for bikes and pedestrians and lighted so anyone can walk or
bicycle safely anywhere in town, day or night."
ACCOMPLISHMENTS FOR YEAR 2011:
City Library Improvements
Repairs were performed to exterior walls of the City Library and both the interior/exterior was painted.
Underground electrical conduits/wiring was replaced and light -emitting diodes (LEDs) were installed to
replace the standard electrical lights located in the parking lot. Lighting for the parking lot area now meets
all electrical codes and significant energy savings have been achieved due to the installation of LEDs versus
standard electrical lighting. Upon completion of the construction activities, the parking lot was patched/
sealed and parking stalls were restriped.
Infrastructure Maintenance Department Building Improvements
New purlins, structural supports, roofing and gutters were installed at the Infrastructure Maintenance
Department Building. The former roof of the Facility was constructed of metal and was severely corroded.
Structural Repairs to Beach Crossovers
This Maintenance Program includes refurbishing the City's beach crossovers. Typically, two crossovers are
refurbished each year by Staff and the City's Inmate Crew.
Traffic Controller at SR AlA/Center Street
The Traffic Controller was severely corroded and frequently malfunctioned - an updated model was installed by
Brevard County.
Mowing and Chemical/Fertilization Contracts
City's Mowing Contract was awarded for another year to Nick's Lawn Service, Inc. City's
Chemical/Fertilization Contract was awarded for another year to Black's Spray Service. Both contractors
were rated as providing good service to the City at fair prices.
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MAJOR GOALS FOR YEAR 2012:
Estuary Rehabilitation Project
This Project includes clear -cutting of City -owned property located at the western end of Longpoint Road.
Existing vegetation on the property includes Brazilian pepper and other non-native species. Native
vegetation will be planted and the property may eventually become a passive neighborhood park. Funding
is from the City, as well as a grant from the U.S. Army Corps of Engineers (USACOE).
West Central Boulevard Streetscape Project
This Program will be part of construction activities to be completed on West Central Boulevard west of
SR A1A. Streetscape improvements will include construction of a pedway, sidewalks and bicycle lanes.
Other improvements include installation of street lighting, planting of native vegetation, paving of
roadway, replacement of a sanitary sewer line and upgrading a City sanitary sewer lift station. It is
anticipated that a significant portion of funding will be provided from a Community Development Block
Grant (CDBG) administered by the State of Florida and a grant from the Space Coast Transportation
Planning Organization (SCTPO).
North Atlantic Streetscape Project
Initial tasks of this Project, including surveying and planning, will be performed on North Atlantic
Avenue from SR A1A to Port Canaveral. Streetscape improvements will include construction of a
pedway and sidewalks. Other improvements include installation of street lighting, planting of native
vegetation and construction of a stormwater system. It is anticipated that a significant portion of Project
funding will be provided from a grant from the Space Coast Transportation Planning Organization, a
stormwater improvement grant administered by FDEP, and Transportation Impact Fees.
Sidewalk and Curb Replacement
Significant amounts of curbing/sidewalks will be replaced. This is part of the Program to replace aging
infrastructure and improve pedestrian safety throughout the City.
Sea Oats Planting
A volunteer event to plant 8,000 Sea Oats along the City's beachfront is scheduled for February 2012. The
plants are ordered from the Brevard County Natural Resources Management Office (BCNRMO) —
approximately 60 volunteers joined in the planting activities in 2011. Infrastructure Maintenance will
coordinate the 2012 event.
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Keep Brevard Beautiful
The City's annual contribution ($2,300) is budgeted again for 2012. KBB conducts a number of
environmental -related events each year such as Brazilian pepper -busting events, beach cleanups, etc.
Following is a summary of Keep Brevard Beautiful activity from July 2010 through June 2011 within the
City:
Adopt -A -Shore: 1,046 Volunteer hours removed 7,220 pounds of trash: Value = $18,828.
Adopt -A -Road: 62 Volunteer hours removed 1,300 pounds of trash: Value = $1,116.
Trash Bash: 19 Volunteer hours removed 540 pounds of trash: Value = $342.
Total measurable value to City = $20,286.
KBB also participated in the following projects within the City:
School of the Month Environmental Award (Cape View won in December 2010 and March/April 2011).
Recycling Education Program presented to all 4th and 5th grade classes.
Anti -Litter Programs that assist teachers in educating students about litter put in place for kindergarten
through third grade classes.
Structural Repairs to Beach Crossovers
The City continues this Program to make structural repairs to beach crossovers. The Jefferson and Lincoln
Avenues crossovers will be refurbished in 2012. All City -owned crossovers have been inspected and a
master list developed for future repairs.
Project and Departmental Support
Infrastructure Maintenance will continue to assist other City Departments in completion of construction
projects, maintenance activities, beautification projects and coordinating special events.
30
CITY OF
CAPE CANAVERAL
BREVARD COTJNTY
SHERIFF'S OFFICE
BREVARD COUNTY-
SHERIFF'S 0.FFICE
CAPE- CANAVERAL
PRECINCT
Brevard County Sheriff's Office
Titusville, Florida
Memorandum
Date: November 16, 2011
To: David L. Greene, City Manager, City of Cape Canaveral
From: Commander Alan Moros
Re: Cape Canaveral Precinct Annual Report
The Brevard County Sheriff's Office is honored to have provided contractual law
enforcement services to the City of Cape Canaveral for 33 years. We close out 2011 with
a number of tremendous accomplishments including the successful transition of
providing law enforcement services to Avon by the Sea, the exterior remodel of the
precinct and most importantly, the strengthening of our relationships with our fellow
City departments. We are impressed daily by their professionalism and dedication to the
residents of the City of Cape Canaveral.
The separation from Port Canaveral has had very little impact on the precinct although
we are still in the early stages. We continue to have a close working relationship with
the Port Police. Today, there are 27 sworn deputy sheriff positions and 5 civilian
positions assigned to the Cape Canaveral Precinct.
Our principle goal for 2012 is to continue to develop our community partnerships to
create a safer community and instill a sense of ownership in our citizens. We will
achieve this by enhancing our efforts in the realm of community oriented policing and
reviving our community watch programs. Frankly, we become much more effective in
safeguarding the community and preventing crime when the community is involved.
We look forward to another year of proudly serving the citizens of the City of Cape
Canaveral by providing quality law enforcement services.
31
Front Desk
The Cape Canaveral Front Desk is staffed Monday thru Friday from 8:00 am to 8:00 pm, and on
Saturdays from 10:00 am to 8:00 pm, except for Holidays.
Type of Assistance Rendered
Totals
Total Citizens Assisted
1512
Reports Written
81
Fingerprint Cards Completed
181
Notary Services Provided
163
Calls for Deputy Assistance Initiated
657
Criminal Record Checks Completed
28
Patrol Division
Statistical Trends for 2010 — 2011
Category
2010
2011
0/0
Change
Total Calls
24,386
24,642
1%
Case Reports
1960
2028
3%
Warrant Arrests
69
74
7%
Juvenile Arrested
42
50
19%
Adult Arrested
614
561
-90/0
Felony Charges
249
327
31%
Misdemeanor Charges
659
676
3%
Domestic Violence Arrests
95
94
-1%
Burglaries — Vehicle
101
69
-32%
Burglaries — Residential
68
98
44%
Burglaries — Business
19
18
-5%
Robberies
9
7
-22%
Drug Arrests
114
81
-29%
DUI Arrests
108
138
28%
Traffic Citations (Criminal)
(Non -Criminal)
355
401
13%
2993
970
-68%
Traffic Warnings Issued
2135
1879
-12%
Traffic Accidents
235
293
25%
Parking Tickets
622
357
-43%
32
General Crimes Unit
The Cape Canaveral Precinct General Crimes Unit investigated 438 cases between October 1,
2010 and September 30, 2011. Of these cases, 218 were for information purposes only, and
219 were assigned for further investigation. The General Crimes Unit recovered $36,943.00 in
stolen property and closed 60 cases by arresting individuals for crimes committed in the City of
Cape Canaveral. The Cape Canaveral precinct has a 90% clearance rate for cases reported to
our General Crimes Unit.
Traffic Enforcement Unit
The Cape Canaveral Precinct Traffic Enforcement Unit provides traffic enforcement and education
throughout the City of Cape Canaveral. On September 8, 2010, Deputy Haas began as the
Traffic Enforcement Unit for Cape Canaveral on a 2011 Kawasaki Motorcycle. Since that date,
Deputy Haas has completed 31 Traffic Enforcement Calls and 103 traffic stops resulting in 50
written warnings, 19 verbal warnings, and 34 traffic citations.
Community Outreach
The Brevard County Sheriffs Office Cape Canaveral Precinct Special Operations Unit assisted with
numerous events and programs during the year to include:
➢ National Night Out — The Brevard County Sheriffs Office partnered with the Cape
Canaveral Fire Department to host National Night Out on August 2, 2011. This event is
held yearly and provides the community a hands on understanding of the equipment and
resources available through the Sheriff's Office and Fire Department.
➢ Thanksgiving Meals — Last year, the Cape Canaveral Precinct helped provide eleven
(11) local families in need with complete Thanksgiving meals.
➢ Christmas Angels — Partnering with local businesses and the Cape Canaveral Fire
Department, the Cape Canaveral Precinct provides toys for local children whose families
are under a financial strain. Last year, the program provided 40 familes with 83 children
with toys for Christmas
• Cape Canaveral Police Athletic League (PAL) — This Program provides
recreational activities for youths as an alternative to involvement in criminal conduct or
gang involvement.
➢ Citzens on Patrol (COP) — This Program uses local citizen volunteers to assist the
Brevard County Sheriffs Office Cape Canaveral Precinct with many functions. These
dedicated individuals patrol the City in specially marked vehicles and help to deter
criminal activity as well as act as an extra set of eyes and ears for deputies. Last year,
the individuals in this program volunteered 3,840 hours and drove 3,818 miles
patrolling the area.
➢ Neigborhood Watch — This Program centers on neighbors and law enforcement
personnel working together to increase community awareness and reduce crime.
33
Precinct Remodel
Interior Remodel
The Cape Canaveral Precinct interior remodel began in August 2010 with efficient energy
conservation and taxpayer dollars in mind. The interior remodel was complete in December of
2010.
Enerav conservation efforts at Cape Canaveral Precinct:
Window replacement: Original windows were replaced with tinted 9/16" impact glass.
HVAC: Original HVAC unit was replaced with Trane units with 15 SEER ratings.
Water Heater: Original water heater was replaced with a tankless "on demand" water heater.
Insulation: The building was insulated with 5 inches of closed cell spray -in foam insulation in
the ceiling bringing the R-value to approximately R26. The walls were lined with 3/4" foam board
adding additional R-value to the exterior wall of R8.
Roof over: Trusses were added to the original structure thereby alleviating the flat roof and
allowing for protection from the sun.
Lighting: Interior lighting fixtures were converted to high performance fluorescent fixtures
featuring T-8 bulbs.
Due to the remodel, we were out of the building from August 5, 2010 until December 14, 2010.
The electricity consumption during those months was minimal as it was only being utilized for
construction purposes. The use of energy efficient materials is saving the City several hundreds
of dollars in electricity costs per month. Below is a chart showing the cost savings being achieved
with the remodel.
To/From
Dates
Month
2009
2010
2011
Monthly
Savings
2009/2011
Monthly
Savings
2010/2011
12/15
1/16
Dec
962.63
945.69
628.36
-334.27
-317.33
1/16
2/17
Jan
983.80
809.32
559.81
-423.99
-249.51
2/17
3/18
Feb
875.44
632.46
593.62
-281.82
-38.84
3/18
4/16
Mar
810.23
555.08
609.80
-200.43
54.72
4/16
5/15
Apr
892.08
650.11
640.57
-251.51
-9.54
5/15
6/16
May
1,010.11
860.29
696.62
-313.49
-163.67
6/16
7/16
Jun
1,131.50
945.02
751.35
-380.15
-193.67
7/16
8/14
Jul
1,145.92
1,013.45
690.78
-455.14
-322.67
8/14
9/15
Aug
1,146.73
891.76
653.71
-493.02
-238.05
9/15
10/14
Sep
1,249.96
*
602.07
-647.89
*
10/14
11/12
Oct
1,116.64
*
*
11/12
12/15
Nov
971.89
*
*
* We were out of the building and under construction from August to December of 2010
Exterior Remodel
The exterior remodel began in February 2011 and was completed in April 2011. The building
stucco had fallen into disrepair and the flat roof had standing water. In order to increase the
longevity of the structure, a roof over was completed and the exterior was covered in Hardy
Siding. The roof color and paint color was chosen to match pre-existing government structures
in the City.
34
CANAVERAL FIRE RESCUE
CANAVERAL FIRE RESCUE
Serving the city of Cape Canaveral & Canaveral Port Authority
State of the City Report
For Year Ending 2011
• To date, have responded to 1,906 calls for service; 188 more calls than last year. Of
these calls, 1,326 were in the City.
• The average response time in the City is 4 minutes and 0 seconds.
• Emergency Medical Services represent 79.26% of all calls. 1,035 ground transports, 10
Medical Helicopter fly outs, 59 Motor Vehicle crashes, 80 physically disabled assists,
504 calls required Advanced Life Support, and 748 Basic Life Support.
• Our Volunteers contributed 3,253.85 hours for FY10/11. The majority of these hours are
dedicated to training and coverage of special events. 6 new volunteers were added.
• Grant vehicle purchased and placed in service to be used for medical coverage at
special events. This grant was received from Brevard County EMS and the monies are
acquired from traffic tickets.
• We received $130,000.00 worth of tank farm firefighting equipment and training from
Sea Port Canaveral. This equipment belongs to the Fire Department and can be used
anywhere including the Tank Farm in the City.
• Continue to work closely with BCSO to make sure that the neediest are taken care of
during the Holidays and throughout the year. Additionally, we continue to assist BCSO
with donated funds to sponsor community events. This year, we have received
overwhelming support from the Community in these efforts even in these trying
economic times. The area Corvette Clubs, The Cove Association, Sea -Ray Boats,
Boeing Corporation, Sea Port Canaveral and numerous others continue to be gracious
supporters in these endeavors.
• This year, we took delivery of our first Fire Boat and a Mobile Incident Command Post.
The Command Post is shared with the Port Police and the Fire Department. These
vehicles were purchased by the Port with funds from a DHS grant.
• Replaced the 1978 Pierce Pumper with a New 2,000 gallon per minute Pierce Pumper.
The vehicle was funded 50/50 between the City and Port. The old vehicle was donated
to the Town of Monticello, Florida.
• Planning continues on the replacement of the City station and the addition of the north
side Port station is currently being bid.
Station #1: 190 Jackson Avenue •Cape Canaveral, Florida 32920 • (321) 783-4777 • Fax: (321) 783-5398
Station #2: 8970 Columbia Road •Cape Canaveral, Florida 32920 • (321) 783-4424 • Fax: (321) 783-4887
35
CANAVERAL FIRE RESCUE
Serving the city of Cape Canaveral & Canaveral Port Authority
• Department personnel provided City employees training on the following Emergency
Management courses: ICS 300 (24 Hours), ICS 400 (16 Hours), Preliminary Damage
Assessment (12 Hours), E-team training (12 hours) and USN&G training (2 hours).
• Provided three classes to BCSO for response to pipeline emergencies.
• As of November 16, 2011, training hours completed is in excess of 5,200 hours.
• 20 personnel completed the USCG Captain's licensing course.
• The Department conducted several Mutual Aid trainings with Cocoa Beach, Brevard
County and the U. S. Coast Guard.
• CPR training to local industries exceeded 200 employees.
• Over 1,000 contacts with grade school students throughout the year.
• Numerous facility tours for community organizations.
• Assisted with the City's and Community events: Kids Community Awareness, National
Night Out, USCG Field Day, Summer Camp, Community Health Fair, Healthy Kids, Fall
Festival, Reindeer Run, Santa in the City, Corvette Club Christmas, CHS Health Fair,
Friday Fests and numerous others.
• Provided additional coverage for several major events including the last launch of the
Space Shuttle and the arrival of two new Cruise Ships.
• Completed 36 Port Canaveral Maritime Academy Fire Fighting trainings and 11 CPR
courses.
• 116 Pre -Fire plans were completed.
• Fire Prevention conducted 1,633 inspections, re -inspections, plans reviews and public
information requests.
• Fire Prevention implemented the new State Truss sign program.
• Lifeguards performed 7 personal rescues, 3 boat rescues, 3,877 preventative actions,
located 78 missing persons, 982 minor first aid, and 11 major first aid contacts.
• NOTE: ALL STATISTICS ARE FIGURED TO 11-16-2011
Station #1: 190 Jackson Avenue *Cape Canaveral, Florida 32920 • (321) 783-4777 • Fax: (321) 783-5398
Station #2: 8970 Columbia Road •Cape Canaveral, Florida 32920 • (321) 783-4424 • Fax: (321) 783-4887
36
CANAVERAL FIRE RESCUE
Serving the city of Cape Canaveral & Canaveral Port Authority
Pierce Velocity 2000 gallon per minute pumper
Station #1: 190 Jackson Avenue *Cape Canaveral, Florida 32920 • (321) 783-4777 • Fax: (321) 783-5398
Station #2: 8970 Columbia Road •Cape Canaveral, Florida 32920 • (321) 783-4424 • Fax: (321) 783-4887
37
CANAVERAL FIRE RESCUE
Serving the city of Cape Canaveral & Canaveral Port Authority
Williams Ranger 3 Nozzle
Station #1: 190 Jackson Avenue •Cape Canaveral, Florida 32920 • (321) 783-4777 • Fax: (321) 783-5398
Station #2: 8970 Columbia Road •Cape Canaveral, Florida 32920 • (321) 783-4424 • Fax: (321) 783-4887
38
CANAVERAL FIRE RESCUE
Serving the city of Cape Canaveral & Canaveral Port Authority
_EpvcRGE CY S F 4 �thti
Special Event Medical Response Vehicle
Station #1: 190 Jackson Avenue •Cape Canaveral, Florida 32920 • (321) 783-4777 • Fax: (321) 783-5398
Station #2: 8970 Columbia Road *Cape Canaveral, Florida 32920 • (321) 783-4424 • Fax: (321) 783-4887
39
CANAVERAL FIRE RESCUE
Serving the city of Cape Canaveral & Canaveral Port Authority
Shrimp Boat Fire
Station #1: 190 Jackson Avenue •Cape Canaveral, Florida 32920 • (321) 783-4777 • Fax: (321) 783-5398
Station #2: 8970 Columbia Road •Cape Canaveral, Florida 32920 • (321) 783-4424 • Fax: (321) 783-4887
40