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HomeMy WebLinkAboutWM LEED Design Review Proposal for new City HallArchitectural Design Review Budgetary Proposal January 23, 2015 WASTE MANAMEMENT City of Cape Canaveral Architectural Design Review Budgetary Proposal Statement of Confidentiality This document contains confidential and proprietary information and is supplied to allow the following organization to make an evaluation or WM Sustainability Services, Lt.C, a Waste Management Company, as a candidate for the delivery of the services contained in this proposal. in submitting this proposal, Waste Management expects that the organization shall, and shall cause all of its employees, partners, and corporate affiliates (collectively "Representatives"')to hold all information contained in this proposal and or submitted to the organization as a result of this proposal (collectively "information') in confidence, shall use such Information only for the purpose of its work with Waste Management, shall reproduce such Information only to the extent absolutely necessary for such purpose, shall restrict disclosure of such Information to such of its Representatives (and shall advise such Representatives that each is subject to this confidentiality agreement and of the obligations assumed herein), and shall not disclose any such information to any third party without prior written consent of Waste Management. Acceptance of this proposal obligates the organization's adherence to this Confidentiality Statement. 7feo.se consider the env+ rorimerit tc (bre printing. City of Cape Canaveral Architectural Design Review Budgetary Proposal t_ a ervie v,,4 Waste Management Sustainability Services is pleased to provide a budgetary cost proposal for The City of Cape Canaveral. The intent of the budgetary proposal is to provide an, overview of scope, deliverables, and pricing for architectural design review of their planned City Hall facility. Architectural resign Revi€mss Consulting Emphasis on sustainable design practices has increased over recent years. Building designers play an integral part in helping to deliver projects that address key areas of sustainability (environmental, social and economic). Waste Management Sustainability Services has the expertise and experience to provide a wide array of consulting services including LEED Design review and waste minimization and recycling management consultation that can benefit the City in their new facility construction and operation. Waste Management Sustainability Services consultants are prepared to give you the insight and assistance you need from concept to execution. We know that in order to help you stay on time and budget; it's beneficial to be there with you through each stage of the design process. By exercising lean principles every step of the way, we can help you derive the utmost value and improve efficiency. LEED Design LEED certification by the USGBC has become an ever -increasingly popular method to integrate sustainable design, practices into tradition design and construction projects. However many entities choose to use LEED design principles without applying for the sometimes lengthy and costly certification process. In, addition, in many municipalities the current building codes mimic many of the basic design principles in LEED, which allows for the sustainable benefits of LEED type designs without being involved with the USGBC process. Waste and Recycling Waste minimization and management are some of the most important areas of focus for any building project. All phases of a building design offer opportunities for the design team to implement strategies that will help minimize or eliminate waste. The best management approach to waste is to manage the process so that there is no waste to manage. Our team can help review every aspect of material sourcing, material use/reuse, material disposal and material recyclability. Our consultants have the capability to perform a waste efficiency -focused design review to identify and categorize materials that impact the building project from conceptual design to post -construction, substantially improving waste recycling and helping achieve the project's overall sustainability goals. New Lonstruction Arch itec i. al Design Review Solution — Scope of Services Waste Management Sustainability Services provides a holistic logistical consultative approach to projects. By providing the proposed Professional Sustainability Consulting Services budgetary cost pricing to you, Waste Management Sustainability Services can provide the City of Cape Canaveral's design team with comprehensive architectural design reviews, identifying possible LEED design alternatives and ways to create an efficient materials management system that will increase diversion and operational efficiencies. City of Cape Canaveral Architectural Design Review Budgetary Proposal LEED Review The Waste Management Sustainability Services team of LEED Accredited Professionals can review existing facility plans and provide insights into LEED design and operations for the new City Hall facility. By reviewing the existing designs from a LEED perspective, our consultants can possibly integrate additional design elements not previously included on the original plan. By utilizing the past and present versions of LEED, we can determine the most suitable design aspects that would be appropriate for the City's overall goals, facility type and surrounding community. Our consultants can also work with the City of Cape Canaveral's architectural design team on recommendations to the existing City Hall plans, meeting in person or on a conference call to review the recommendations and gauge whether they have been previously considered or could have potential for inclusion in the existing plan. Waste and Recycling Review The Waste Management Sustainability Services team can assist you in defining the most efficient waste conveyance and recycling program to meet the City of Cape Canaveral's project needs. Our team of waste/recycling solutions experts will help identify the right sizing of all waste containers throughout the disposal process and appropriate locations of recycling containers and capitalize on high residuals source density/high traffic areas. Our team of consultants can review the interior fit -out and back of house areas to optimize the recycling efforts by making it convenient for occupying and operating the facility. We will review the trash accumulation areas, storage rooms and conveyance routes in an effort to assure that once the structure is occupied; the waste collection and recycling programs are operating at the highest efficiency level possible. As illustrated in the matrix below, Waste Management Sustainability Services consultants are a part of the integrated design process, providing their expertise and guidance through all design phases and identifying strategies for enhanced LEED design opportunities as well as Innovative waste management methodologies and various technologies to better reduce, reuse and recover waste. A. Review architectural drawings of City Hall facility from a LEED design perspective. Offering recommendations to existing plan based upon LEED v4 specifications and credits. B. Meet with city and design firm to discuss possible recommendations (if applicable). Written recommendations with LEED reference. Red line review of existing floor plans in PDF Conference call or meeting at City's discretion City of Cape Canaveral Architectural Design Review Budgetary Proposal A. Based on identified projected waste stream type(s) and anticipated volume, Waste Management will mace container and equipment recommendations Data spreadsheet with chart required to provide optimal service levels for recyclable, compostable and ? presentation residual waste. B. Review design specifications for storage rooms, corridor- and door widths, and ; Red line review of existing incline. Assure appropriate sizing of waste/recycling collection, and storage floor plans in PDF areas. C. Review material collection scheduling and recommended container types. Schedule of material pick-ups (per material stream) i Budgetary Pricing in consideration of the aforementioned Scope of Work, Waste Management Sustainability Services proposes an hourly rate for consulting services. Needs, expectations, hours, and deliverables may vary as the project develops. Retainer: $125/hour for consulting services LEED Review: .................................................................. Not to exceed 15 hours. Waste and Recycling Review: ........................................ Not to exceed 15 hours. Should Waste Management Sustainability Services exceed the preliminarily estimated hours to complete each opportunity; Waste Management Sustainability Services will only proceed with expressed written consent from the City. Waste Management Sustainability Services will provide monthly invoices for consulting services. This proposal is valid for sixty (60) days from the date shown on the cover. Final pricing and terms are subject to a signed Waste Management Sustainabilitv Services Agreement. City of Cape Canaveral Architectural Design Review Budgetary Proposal Conclusion Waste Management Sustainability Services appreciates the opportunity to present this budgetary proposal to the City of Cape Canaveral and looks forward to supporting your upcoming new design projects. We acknowledge your municipality's commitment to operational excellence and its goals to become sustainable. These principles align closely with our corporate values ensuring a highly synergistic partnership that will yield exceptional results. We appreciate the opportunity to support your sustainability initiatives and we look forward to hearing from you soon. Please do not hesitate to contact me with any questions or additional information requests you have regarding this proposal. Regards, Karen Stiles Business Development Manager Waste Management Sustainability Services Authorization to Proceed; David Greene Ocu4- j -t ^Ap-- • City Manager_ Name (Please Print) Signature Title City of Cape Canaveral, FL Company Additional information about Waste Management and Waste Management Sustainability Services can be found at: www.wm.com under "Industry Solutions." Service Agreement - WM Sustainability Services Service Information Compmiay Name City of Cape C Street Address 11105 Polk Avert City, State, -and ZipI Cape Canave County Telephone Brevard 321-868-1220 Facsimile 321-868-1248 Contact Name Todd Morley Contact=Email I t.;Wc ey@atyo anaveral `. Company Name City of Cape Canaveral ue Street Address 1105 Polk Avenue _.........� _ , _...._..__.. _ _ _.. ........... __....__..__......_.._— ral, FL 32920 City, State, and Zip Cape Canaveral, FL 32920 County Brevard __..._..... _............ ..... _...._... Telephone 1321-868-1220 Facsimile 321-868-1248 Contact Name David Greene fcapecanaveral.org Contact Email d.greene@cityofcapecaneveral.org 1. SCOPE OF SERVICES. Waste Management National Services ('WMNS') will provide the consulting services derated In Exhibit A for Customer. 2. PAYMENT. Customer agrees to pay VVMNS for services rendered hereunder during the Terre set fol above and h accordance with the fee schedule, and other terms and conic" ad forth in each Exhibit A Scope of Work. WMNS shy submit invoices to Customer that shall be paid not later than thirty (30) days after the data of the Invoice. VONS reserves the right to charge a late fee no greater than that allowed by taw. 3. TERMINATION. This Agreement may be terminated at any time by either party at its convenience with sbdy (60) days advance notice and, in such event, WMNS will be paid for services provided prior to ierminalk n, i ckidig any works In progress. 4. CONFIDENrtiUM. Each party agrees that a. it will keep Confidential IMonnatbn (as defined below) of the other party confidential, will not disclose such Confdentisl liftnetion. directly or indiredy, to any turd party, and shit not use such Confidential kYormation other then in connection with the duties assigned hereunder, provided, however, that any of the Confidential Information of either party may be disclosed by the ether party to its employees who need to know such Confidential Information solely for the purpose of assisting in perfomyng such party's duties hereunder. b. M the event that either party (or anyone to wham Confidential Information Is fumfshad by such party pursuant to this paragraph) becomes legally cwmpdled to disclose any CaMkiential Information, such party will provide tre other party wdh prompt notice so that the dsdosirg party may seek an appropriate remedy. a For purposes hereof. T"Wer" ifamabW will Include Information c natHutlng trade secrets or other proprietary business or technical iMormation belonging to the disclosing party (or an alfYsted Customer). which is marked "Confidential" or "Proprietary' at tate time it is disclosed. Confidential Information which Is orally or vsuatly disclosed will be identified as Confidential Information at the time of disclosure. Confidential Information will exclude information which (A) is in a party's possession at the time of disclosure, or is subsequenty received by such party from sources who obtained to imtomretion mwtmtily acid without any obtigalbn of confiderntalily to the other pony, (8) has been ordeveloped by a be without reference to pnipitalary inicrxelon of to other or (C)) Is hareatter becomes part of the public''darn otherwise than through disclosure by such party or any of is present or former directors, officers or employees. 5. INDEPENDENT CONTRACTOR VVMNS shat be considered an independent contractor for purposes of this Agreement. 6. WMNS WARRANTY. THE SERVICES, RECOMMENDATIONS ANDIOR ADVICE PROVIDED TO CUSTOMER BY VVMNS HEREUNDER VNLL BE PREPARED, PERFORMED AND RENDERED IN ACCORDANCE WITH PROCEDURES, PROTOCOLS AND PRACTICES GENERALLY ACCEPTED IN WMNS' INDUSTRY FOR USE IN SIMILAR ASSIGNMENTS. It is WMNS' intent that the conclusions and r000mmendations presented by hereunder be used as guidance and not necessarily as a firm course of action. With respect to such consulting services, WMNS neither makes, nor offers, nor shat WMNS be liable to Customer for any WARRANTIES, EXPRESSED OR dNPLIED, INCLUDING N?THOUT LIMITATION, WARRANTIES AS TO MARKETABILITY OR FITNESS FOR A PARTICULAR PURPOSE. The recommendations and opinions from WMNS are not guaranteed nor shall WMNS be liable for Customer's or any other party's reliance upon such recommendations or opinions. The information provided by WMNS Is not to be construed as legal advice. WMNS assumes no liability for such information or advice being in compliance with any laws, regulations or statutes that may be applicable to the work Customer is or should be undertaking. 7. CUSTOMER WARRANTY. Cust xw shall be solely and strictly Noble for any damages or losses arising from inaccurate or irconplete Infommatiorm supplied by Customer. Customer shall comply with all sppcicable statutes, ordinances, laws, orders, rules and regulations applicable to waste generators and to CuatorWo performance of Its obligations under this Agreement Customer agrees to provide WMNS and its employees a safe working environment for any work hereunder which must be undertaken on premises owned or controlled by the Customer. 6. WMNS LIABILITY. In no evert shat WMNS the liable to Customer for any amount in excess of the amount received by WMNS for the Services rendered hereunder. 9. NOTICE. Any notice required or permuted hereunder shat be deemed to have been duly given illi the some shat have been sent via certified mail (return receipt requested), of by any commercial express delivery or courier service. with postage and other charges prepaid. to the addresses shown at the top of this Agreement for either party. 10. SEVERABL fTY. The provisions of this Agreement shall be deemed severable and the invalidly or unentmeabbty of any provision shall not affect the validly and enforceability of the otter provisions hereof. If any provision of this Agreement is unenforceable, such provision shall be appropriately isniled and given effect to the extent that it may be erforceable. 11. GOVERNING LAW. This Agreement shall be governed by the taws of the State in which Services are performed. 12. ASSIGNMENT. Neither party shhal assign this Agreement except to is subsidiaries or affiliates, without fast obtaining the written consent of the other parry, which cornsent shell not be unreasonable withheld. 13. MISCELLANEOUS. In the event of breach of the Agreement by either party, the breeching party shall pay all reasonable attorney's fees and costs of the other party incident to any action brought to enforce this Agreement. Except for the obligation to make payments hereunder, neither party shall be In default for its failure to perform or delay in performance caused by events or significant threats of events beyond its reasonable control, whether or not foreseeable. Including, but not limited to, strikes, labor trouble, riots, imposition of laws or govemmentof orders, fires, acts of war or terrorism, acts of God and the affected party shall be excused from performance during the occurrence of such evens. IN WITNESS WHEREOF, this Agreement has been signed and agreed to by authorized representatives of the parties as follows: Waste Ma ational ices, Inc: Name: Tom Carpent Title: Director Sustainability Services Date: 3/11/15 - _-- Version 2.0-0/2a112013 Page 1 of 1 Customer: By: Name: David Greene Title: City Manager –� Date: